User Manual

11-7
System Manager Settings
Department ID Management
Department ID Management
You can register a Department ID and password for each department, and manage the
machine by limiting its use to only those who enter the correct Department ID and
password. This is called Department ID Management. Use Department ID Management to
keep track of the copy, scan, and print totals for each department.
If the optional Card Reader-E1 is attached, Department ID Management is automatically activated.
Registering the Department ID, Password, and Page Limit
Registering the Department ID, Password, and Page Limit
1
Press [Additional Functions].
2
Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
9.SYSTEM SETTINGS
ADD. FUNCTIONS
If the System Manager ID and System Password
have been set, enter the System Manager ID and
System Password using
– [numeric keys],
then press
[Log In/Out].
3
Press [ ] or [ ] to select <MANAGE
DEPT. ID>, then press [OK].
3.MANAGE DEPT. ID
SYSTEM SETTINGS
4
Press [ ] or [ ] to select <ON>, then
press [OK].
ON
MANAGE DEPT. ID
5
Press [ ] or [ ] to select <REGISTER
DEPT. ID>, then press [OK].
1.REGISTER DEPT. ID
MANAGE DEPT. ID
6
Press [ ] or [ ] to select the number
to which department will be designated,
then press [OK].
0001: -------
REGISTER DEPT. ID
7
Enter the Department ID using
– [numeric keys], then press [OK].
0000001
REGISTER DEPT. ID
Ex.
If you make a mistake when entering a number,
press and hold [Clear] to clear the entire
number, then enter the correct number.
The maximum number of digits that you can
store for the Department ID is seven. If you
enter fewer than seven digits for either setting,
the machine stores them with leading zeros.
Example: If <321> is entered, <0000321> is
stored.
You cannot register a Department ID with only
zeros as the number, such as <0000000>. If you
enter a number that begins with zeros, the
leading zeros are ignored.
Example: If <02> or <002> is entered,
<0000002> is stored.
If you do not want to set a password, you can
use the machine by entering only the
Department ID.
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