User Manual

ManualsBrandsCanon ManualsAll in One PrinterIMAGERUNNER 2010F

Facsimile Guide

Please read this guide before operating this equipment.

fter you finish reading this guide, store it in a safe place for future reference.

ENG

Summary of content (382 pages)

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Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
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imageRUNNER 2010F Facsimile Guide
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Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals. • Basic Operations • Troubleshooting CD-ROM Guides with this symbol are PDF manuals included on the accompanying CD-ROM.
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How This Manual Is Organized Chapter 1 Before You Use the Fax Functions Chapter 2 Speed Dialing Chapter 3 Basic Sending Chapter 4 Additional Sending Features Chapter 5 Receiving Documents Chapter 6 Memory Features Chapter 7 Relay Broadcasting Chapter 8 Confidential Mailboxes Chapter 9 Using Polling Chapter 10 Special Fax Features Chapter 11 Dual Line Functions (Optional) Chapter 12 Printing Reports and Lists Chapter 13 Troubleshooting Chapter 14 Summary of Important settings
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Chapter 15 Appendix Includes report samples, the specifications of the fax functions of this machine, and the index. • Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. • However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
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Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Illustrations Used in This Manual . . . . . .
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Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21 Access Code Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27 Using Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Sequential Broadcasting to More Than One Location . . . . . . . . . . . . . . . . . .4-11 Printing the Multi TX Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13 Sending Documents at a Preset Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14 Setting a Delayed Transmission During a Sending Operation . . . . . . . . . . . .4-16 Checking and Canceling a Delayed Transmission Setting . . . . . . . . . . . . . . .
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Printing a Document Received in Memory. . . . . . . . . . . . . . . . . . . . . . . . . . Resending a Document after an Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a Document in Memory to a Different Destination . . . . . . . . . . . . . Deleting a Received Document from Memory . . . . . . . . . . . . . . . . . . . . . . . 6-12 6-12 6-13 6-15 Using a Memory Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Polling to Receive at a Preset Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12 Preset Time Polling Box Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12 Creating a Preset Time Polling Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13 Changing Preset Time Polling Box Settings. . . . . . . . . . . . . . . . . . . . . . .9-18 Deleting a Preset Time Polling Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Activity Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7 Printing the Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10 Printing the Confidential Reception List . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11 Printing the List of Fax Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-12 Chapter 13 Troubleshooting When Problems Occur . . . . . . . . . . . . . . . . .
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Preface Thank you for purchasing the Canon imageRUNNER 2010F. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference. How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.
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Illustrations Used in This Manual Illustrations used in this manual are those displayed when the imageRUNNER 2010F has the optional Finisher-L1 attached to it.
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Legal Notices FCC (Federal Communications Commission) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
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NOTE Canon recommends an individual line following industry standards, i.e., 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without "Call Waiting" can be used with your facsimile unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing, or send special codes that may cause a facsimile error. C.
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IN CASE OF EQUIPMENT MALFUNCTION Should any malfunction occur which cannot be corrected by the procedures described in this guide or the Reference Guide, disconnect the equipment from the telephone line cable and disconnect the power cord. The telephone line cable should not be reconnected or the switch turned on until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for servicing of equipment.
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Users in Canada PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A.Location Supply a suitable table, cabinet, or desk. See brochure for unit's dimensions and weight. B.Order Information 1. Provide only a signal line touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.) 2. Order a CA11A modular jack that should be installed by the phone company. If the CA11A jack is not present, installation cannot occur. 3.
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• Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).
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Utilisation au Canada CONDITIONS À REMPLIR PRÉALABLEMENT À L'INSTALLATION D'UN TÉLÉCOPIEUR CANON A.Emplacement Prévoir une table, un meuble, ou un bureau suffisamment solide et de taille appropriée (le poids et les dimensions de l'appareil sont indiqués dans la brochure). B.Installation téléphonique 1. Cet appareil peut être installé comme un appareil téléphonique à clavier ou à cadran et doit être raccordé à une seule ligne. 2.
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REMARQUES • Cet appareil est conforme aux Spécifications techniques des équipements terminaux de l’Industrie du Canada. Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC précédant le numéro d’enregistrement signifie que l’enregistrement a été effectué sur la base de la Déclaration de conformité indiquant que le produit est conforme aux spécifications techniques du Canada. Ceci n’implique pas que le produit ait été approuvé par l’industrie du Canada.
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Trademarks Canon, the Canon logo, and imageRUNNER are trademarks of Canon Inc. Other product and company names herein may be the trademarks of their respective owners. Copyright Copyright 2002 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.
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Before You Use the Fax Functions 1 CHAPTER This chapter explains what you should know before using this machine for faxing, and describes its main features. Overview of the imageRUNNER 2010F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Main Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Control Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Overview of the imageRUNNER 2010F In addition to standard fax transmission and document copying functions, this machine offers you a variety of other features in accordance with your needs. Before You Use the Fax Functions 1 Main Features ■ Various Fax Features • When sending, you can set the document resolution, image quality and contrast suitable to the original. (See “Adjusting the Resolution, Density, and Image Quality,” on p. 3-12.) • You can select from Book, Memory, or Direct Sending.
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■ Monitoring Transactions and Checking Settings • You can check a list of documents being sent or waiting to be sent by simply pressing [Monitor]. (See “Checking Transaction Results,” on p. 3-38.) • You can print various kinds of reports. (See Chapter 12, “Printing Reports and Lists.”) ■ Additional Functions with Optional Equipment Installed e-mail as image files. This enables the receiving party to view the contents of the documents on their computer monitor. (See the Sending Function Guide.
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Control Panel Parts and Functions One-Touch Speed Dialing Panels Closed 1 2 Before You Use the Fax Functions 1 Counter Check 3 4 5 Display Contrast 6 7 FAX Directory Collate Special Features Reset @. DEF Clear 1 2 3 C Enlarge Additional Functions GHI JKL MNO 1 2 4 5 6 PRS TUV WXY Interrupt Two Page Separation Frame Erase 4 F1 F2 F3 BACK ABC 7 F4 T Hook Pause/ Redial Tone Line/Mail Direct TX 8 9 SYMBOLS OK 0 S R QP Press to check the counter information.
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Switches to tone dialing temporarily when your machine is connected to a pulse line. o Line/Mail key Press to select the telephone line or send an Ifax. p Direct TX indicator Lights when Direct Sending is selected as the sending method. q Direct TX key Press to use the Direct Sending method, which enables you to send a document ahead of other documents stored in memory. r One-touch speed dialing panels The first panel displays keys 01 to 21. Open the first panel to access keys 22 to 42.
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One-Touch Speed Dialing Panels Open 1 3 2 Delayed Advanced Transmission Communication Transfer Memory Reference Report TTI Selector Stack Bypass Settings Stamp Pin Code G F ED C B a Delayed Transmission key Press to set a time for delayed sending. b Advanced Communication key Press to set a document for advanced communications such as polling sending/ receiving, confidential mailbox, relay broadcast, and subaddress/password transmission.
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Things You Must Do Before Using This Machine Connecting the Telephone Line Before turning the power ON, connect the telephone line to the machine. 1 Connect one end of the telephone line to the line jack marked . Line Jack 2 Connect the other end of the telephone line to your wall telephone jack. Things You Must Do Before Using This Machine 1-7 1 Before You Use the Fax Functions After installation, you need to set up the machine to begin using the fax function.
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Setting the Telephone Line Type In order to operate your machine, you must know if your machine is connected to a touch tone or rotary pulse line. If you are not sure of the type of telephone line you have, check with your local telephone company, and if you need to change the factory default telephone line setting, follow the procedure below. Before You Use the Fax Functions 1 Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears.
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F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. OK 1 F3 5 F4 Before You Use the Fax Functions The TEL LINE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 TEL LINE TYPE> ➞ press [OK]. OK The TEL LINE TYPE menu appears. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TOUCH TONE> or <02 ROTARY PULSE> ➞ press [OK]. OK The telephone line type is registered, and the display returns to the TEL LINE SETTINGS menu.
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Setting the Current Date and Time You must set the current date and time. The date and time is printed on the top of every document you send. It is also used as required for functions that have timer settings. 1 Before You Use the Fax Functions Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears, and the indicator light F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 TIMER SETTINGS> ➞ press [OK]. Each time you press becomes highlighted.
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F3 @. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS ▼ Press [F2] ( ) or [F3] ( ) to select the month, day, year, and time ➞ enter the current date and time using the numeric keys. ▼ 4 F2 DEF Enter the date, and time in 24-hour notation, with four digits and no space. Enter two digits for the year. 7:05 a.m. → 0705 11:18 p.m. → 2318 NOTE If you make a mistake when entering values, press C (Clear) ➞ enter the correct values. OK 5 Press [OK].
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Registering the Required Sender Information According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission. Before You Use the Fax Functions 1 • Your fax number • Your personal name or company’s name • Date and time of transmission The sender information you register is printed as shown below.
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■ Date and Time Date and time of the transmission. ■ Fax Number Your fax number. ■ Unit’s Name or Sender’s Name ■ Page Number/Total Number of Pages The page number of the document out of the total number of pages. Registering This Machine’s Fax Number Follow the procedure below to register the number of your machine. Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 F4 OK 2 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK].
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3 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞ press [OK]. OK 1 Before You Use the Fax Functions The USER SETTINGS menu appears. 4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. OK The TEL LINE SETTINGS menu appears. 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER TEL NO.> ➞ press [OK]. OK The USER TEL NO. menu appears. @.
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7 Reset Press [Reset] to return to the Fax Basic Features screen. Registering the Unit’s Name The unit’s name you register is printed as the TX Terminal ID on the document the other party receives. NOTE For details about entering letters, see Chapter 2, “Basic Operations,” in the Reference Guide. Additional Functions 1 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. 2 Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞ press [OK].
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The UNIT NAME menu appears. @. ABC 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 Enter the unit’s name using the numeric keys ➞ press [OK]. 0 1 Before You Use the Fax Functions DEF 1 GHI OK The unit’s name is registered, and the display returns to the USER SETTINGS menu. NOTE • The unit’s name can be up to 24 characters long. • If you entered a wrong letter, use the cursor keys to go back to the position you want to correct ➞ press (Delete) ➞ enter the correct letter.
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Additional Functions 1 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. F3 F4 F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The USER SETTINGS menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <04 TX TERMINAL ID> ➞ press [OK]. OK The TX TERMINAL ID menu appears.
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The transmission type settings menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> ➞ press [OK]. If you do not want the TX Terminal ID printed on the documents the recipients receive, select <02 OFF> ➞ press [OK]. OK Before You Use the Fax Functions 1 The TX TERMINAL ID menu appears. F3 F4 6 Press [F3] (▼) or [F4] (▲) to highlight <01 TTI POSITON> or <02 TEL NUMBER MARK>. The display returns to the USER SETTINGS menu.
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The display returns to the TX TERMINAL ID menu. 7 Reset Press [Reset] to return to the Fax Basic Features screen. Registering Sender Names Follow the procedure below to register sender names. Registering alternative sender names is optional, but you may want to register sender names if several people are using the same machine to send documents.
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F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> ➞ press [OK]. F3 Each time you press (▼) or option becomes highlighted. OK F4 (▲), the next or previous menu Before You Use the Fax Functions 1 The USER SETTINGS menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 SENDER NAME> ➞ press [OK]. OK F3 4 F4 Press [F3] (▼) or [F4] (▲) to select a number under which you want to register a sender name ➞ press [OK].
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@. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 6 Enter the sender’s name (up to 24 characters) using the numeric keys ➞ press [OK]. 0 OK NOTE • If you entered a wrong letter, use the cursor keys to go back to the position you want to correct ➞ press (Delete) ➞ enter the correct letter. • To delete the entire entry, press (Clear). • For details about entering letters, see Chapter 2, “Basic Operations,” in the Reference Guide.
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F3 F4 9 Press [F3] (▼) or [F4] (▲) to highlight <01 USER TEL NUMBER> or <02 OTHER FAX NUMBERS>. Before You Use the Fax Functions 1 ● If you selected <01 USER TEL NUMBER>: ❑ Press [OK]. OK The user’s telephone number is registered as the sender fax number, and the display returns to the PERSONAL SETTINGS menu. ● If you selected <02 OTHER FAX NUMBERS>: ❑ Press [OK] ➞ Enter the fax number using the numeric keys ➞ press [OK]. OK @.
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11 Press [F3] (▼) or [F4] (▲) to highlight an e-mail account ➞ F3 press [OK]. F4 OK Ω 12 Press [Reset] to return to the Fax Basic Features screen. Reset Registering the Sender’s Fax Number Follow this procedure to register the fax number of your machine. The registered number is printed on the document received by the other party as the TX Terminal ID. The registered number can be either the user’s telephone number or any other fax number you wish to appear on the document.
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F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 SENDER FAX NUMBER> ➞ press [OK]. OK 1 Before You Use the Fax Functions The SENDER FAX NUMBER menu appears. F3 4 F4 Press [▼] (F3) or [▲] (F4) to highlight <01 USER TEL NUMBER> or <02 OTHER FAX NUMBERS>. OK ● If you selected <01 USER TEL NUMBER>: ❑ Press [OK]. OK The setting is complete, and the display returns to the USER SETTINGS menu.
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Speed Dialing 2 CHAPTER This chapter introduces some basic dialing features, then shows you how to set up the speed dialing keys. Speed dialing includes One-Touch Speed Dialing, Coded Speed Dialing, Group Dialing, Directory Dialing, and Access Code Dialing. After you set up your speed dialing keys, we recommend that you occasionally print a list of all telephone numbers registered in the machine, and store it for reference. (See “Printing the List of Fax Settings,” on p. 12-12.
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Overview of Speed Dialing Methods Speed dialing enables you to streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission while pressing only a few keys. 2 Speed Dialing There are five methods of speed dialing: ■ One-Touch Speed Dialing One-touch speed dialing enables you to start a document transmissions by pressing only one key. You can register up to 63 destinations for one touch speed dialing.
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Setting Up Speed Dialing This section describes how to register the most frequently used fax numbers you dial under one-touch speed dialing keys, or a coded speed dialing code. You can register up to 63 numbers for one-touch speed dialing. Each speed dialing key can contain a telephone number up to 120 digits, and a name up to 16 characters. If you register multiple destinations to a one-touch speed dialing key, the key for code can be used for group dialing.
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The display for registering a one-touch speed dialing key appears. NOTE If the optional network board is installed, <02 E-MAIL ADDRESS> and <03 FTP SERVER> are also displayed. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL# REGISTRATION> ➞ press [OK]. OK Speed Dialing 2 The TEL# REGISTRATION menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight an empty number under which you want to register a fax number ➞ press [OK].
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@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Use the numeric keys to enter the fax number (up to 120 digits (including spaces) ➞ press [OK]. 0 OK NOTE • To delete the fax number, press (Clear). • If you entered a wrong number, use the cursor keys to go back to the position you want to correct ➞ press (Delete) ➞ enter the correct number. 8 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 NAME> ➞ press [OK].
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F3 F4 10 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. OK The OPTIONAL SETTING menu appears. 2 Speed Dialing F3 F4 11 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK] OK If you selected <01 OFF>, the display returns to the TEL# REGISTRATION menu. To continue registering other numbers, repeat the procedure from step 5. If you selected <02 ON>, the OPTIONAL SETTING menu appears. Proceed to the next step.
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Description TX TIME SETTING Preset a time to send documents stored in memory automatically. TX TYPE Designates the transactions as transmissions to a confidential mailbox, part of a relay broadcast, or an answer to a polling request. You can also set the ITU-T subaddress and password for each feature. INTERNATIONAL If you experience transmission errors during international sending, change the international setting to and try to send the document again.
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● If you want to select a preset time for the machine to automatically send your documents: ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING> ➞ press [OK]. F3 F4 OK ❑ Press [F3] (▼) or [F4] (▲) to highlight a preset time number (01 to 05) ➞ press F3 2 [OK]. Speed Dialing F4 You can set up to five times each day for the machine to automatically send your documents. OK @.
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❑ Press [F3] (▼) or [F4] (▲) to highlight a transmission type ➞ press [OK]. F3 <01 REGULAR TX>: Sends a document to the registered fax number, without using a subaddress or password. F4 OK <02 CONFIDENTIAL TX>: Sends a document to the registered fax number using the confidential mailbox feature. <03 ORIG RELAY TX>: Sends a document to the registered fax number for a relay broadcast. <04 SUBADDRESS TX>: Sends a document with an ITU-T subaddress and/or password to the registered fax number.
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● If you want to select an international calling setting: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <04 INTERNATIONAL> ➞ press [OK]. F4 OK F3 Speed Dialing 2 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired international long distance setting ➞ press [OK]. OK The display returns to the OPTIONAL SETTING menu. ● If you want to select a transmission speed: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <05 TX SPEED> ➞ press [OK].
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F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. F4 OK The display returns to the OPTIONAL SETTING menu. F3 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight <07 TX LENE SELECTION> ➞ press [OK]. OK F3 F4 OK ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 AUTO> or <02 FIXED> ➞ press [OK]. <01 AUTO>:The machine uses the available telephone line for outgoing fax transmissions. <02 FIXED>:The machine uses only the line you selected for outgoing fax transmissions.
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● If you want to select a sender name: ❑ Press [F3] (▼) or [F4] (▲) to highlight <08 SENDER NAME> ➞ press [OK]. F3 F4 OK ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired sender’s name from the list ➞ F3 Speed Dialing 2 press [OK]. F4 OK The display returns to the TEL# REGISTRATION menu. This completes all the optional settings for a one-touch speed dialing key.
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The ADD. REGISTRATION menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 CODED SPD DIAL> ➞ press [OK]. The display for registering a coded speed dialing key appears. NOTE If the optional network board is installed, <02 E-MAIL ADDRESS> and <03 FTP SERVER> are also displayed. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL# REGISTRATION> ➞ press [OK]. OK The TEL# REGISTRATION menu appears.
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IMPORTANT You cannot register fax numbers for speed dialing numbers designated to the program one-touch key. 6 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL NUMBER ENTRY> ➞ press [OK]. OK Speed Dialing 2 The display for entering the fax number appears. @. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 7 Use the numeric keys to enter the fax number (up to 120 digits including spaces) ➞ press [OK].
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ABC DEF 1 2 3 JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 9 Enter the name of the destination (up to 16 characters) ➞ press [OK]. 0 OK The message appears on the screen for about two seconds, the name of the destination is registered, and the display returns to the TEL# REGISTRATION menu. NOTE For details about entering letters, see Chapter 2, “Basic Operations,” in the Reference Guide.
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F3 F4 12 Press [F3] (▼) or [F4] (▲) to set the desired optional setting ➞ press [OK]. OK The display for setting the item you selected appears. The optional settings include the following items: 2 Speed Dialing Item 2-16 Description ACCESS CODE Registers an access code from two to five digits to represent a fax number. (See “Access Code Dialing,” on p. 2-27.) TX TIME SETTING Preset a time to send documents stored in memory automatically.
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● If you want to set an access code: ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE> ➞ press [OK]. F3 F4 OK ABC DEF 1 2 3 JKL MNO 4 5 6 PRS 7 TUV ❑ Use the numeric keys to enter an access code (two to five digits) ➞ press [OK]. 2 WXY 8 9 OPER SYMBOLS 0 OK The display returns to the OPTIONAL SETTING menu. NOTE You need to set the access code to ‘USE’ first. (See “Access Code Dialing,” on p. 227.
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The message appears on the screen for about two seconds, and the display returns to the TX TIME SETTING menu. NOTE • If you want to cancel the time or set other optional settings, press (BACK). • If you made a mistake entering the time, use the cursor keys to go back to the digit you want to correct ➞ enter the correct digit. • To delete the entire entry, press (Clear). ● If you want to select the transmission type: 2 ❑ Press [F3] (▼) or [F4] (▲) to highlight <03 TX TYPE> ➞ press [OK].
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NOTE • The subaddress (and any spaces in it) must be exactly the same as the other party’s subaddress. • To enter a space, press (Space). • If you enter a wrong number, use the cursor keys to go back to the digit you want to correct ➞ press (Delete) ➞ enter the correct number. • To delete the entire entry, press (Clear). • For details about sending and receiving documents with an ITU-T subaddress and password, see “Sending a Document with a Subaddress/Password,” on p. 4-18.
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● If you want to turn the Error Correction mode ON or OFF: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <06 ECM> ➞ press [OK]. F4 OK F3 Speed Dialing 2 ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. F4 OK The display returns to the OPTIONAL SETTING menu.
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The display returns to the OPTIONAL SETTING menu. ● If you want to select a sender name: ❑ Press [F3] (▼) or [F4] (▲) to highlight <08 SENDER NAME> ➞ press [OK]. 2 F4 OK F3 F4 ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired sender’s name from the list ➞ press [OK]. OK The display returns to the TEL# REGISTRATION menu. This completes all the optional settings for a coded speed dialing key.
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Additional Functions 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 2 Press [F3] (▼) or [F4] (▲) to highlight <04 ADD REGISTRATION> ➞ press [OK]. Each time you press becomes highlighted. F3 (▼) or F4 (▲), the next or previous menu option Speed Dialing OK F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 GROUP DIAL> ➞ press [OK]. OK The GROUP DIAL menu appears. 4 Create a group dial.
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● To create a group under a coded speed dialing code: ❑ Press [Coded Dial]. Coded Dial An empty group dial number displays next to the speed dialing number. If a group is already registered, is displayed for the number registered as group dialing key. @. ABC ❑ Use the numeric keys to enter the three-digit code under which you want to create a group ➞ press [OK].
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7 OK Repeat step 6 until you finish entering all the numbers you want to include in the group ➞ press [OK]. The display returns to the GROUP DIAL menu to continue registering the group. 2 Speed Dialing NOTE To delete the number you just registered, press 8 F3 F4 (Clear). Press [F3] (▼) or [F4] (▲) to highlight <02 NAME> ➞ press [OK]. OK The display for entering the group name appears. @.
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F3 F4 10 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. OK The OPTIONAL SETTING menu appears. F4 OK 11 If you want to set optional settings for your group, press [F3] (▼) or [F4] (▲) to highlight <02 ON> ➞ press [OK]. If you do not want to perform optional settings, highlight <01 OFF> ➞ press (OK). The display returns to the GROUP DIAL menu to continue registering the group. If you want to continue registering other groups, repeat the above procedure from step 4.
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@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS ❑ Use the numeric keys to enter an access code (two to five digits) ➞ press [OK]. 0 OK The display returns to the OPTIONAL SETTING menu. NOTE You need to set the access code to ‘USE’ first. (See “Access Code Dialing,” on p. 227.) Speed Dialing 2 ● If you want to set a press time for the machine to automatically send your documents: ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING> ➞ press [OK].
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13 Press [Reset] to return to the Fax Basic Features screen. Reset Access Code Dialing Follow the procedure below to assign an access code of two to five digits to represent a fax number. You can assign the access code to (#) or any one-touch speed dialing key. 2 Additional Functions 1 Speed Dialing NOTE The default setting is ‘02 DO NOT USE’. Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK].
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F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <05 ACCESS CODE> ➞ press [OK]. OK The ACCESS CODE menu appears. 2 Speed Dialing F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 USE> or <02 DO NOT USE> ➞ press [OK]. OK If you selected <01 USE>, proceed to step 6. If you selected <02 DO NOT USE>, the setting is complete. F3 6 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE KEY> ➞ press [OK]. OK The ACCESS CODE KEY menu appears.
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NOTE • If you selected <01 USING # KEY>, you can assign the access code to (#). • If you selected <02 OTHER>, you can assign the access code to any one-touch speed dialing key. (See “Program One-Touch Keys,” on p. 10-3.) F3 8 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 NO OF CHARACTERS> ➞ press [OK]. OK Speed Dialing 2 The NO OF CHARACTERS menu appears. F2 F3 9 Press [F2] (-) or [F3] (+) to enter the number of characters for the access code ➞ press [OK].
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Using Speed Dialing Follow the procedures in this section to use speed dialing. The four speed dialing methods are one-touch dialing, coded speed dialing, group dialing, and access code dialing. If you forget where a number is registered, you can find it and dial it with directory dialing. (See “Directory Dialing,” on p. 2-34.) Speed Dialing 2 One-Touch Speed Dialing Follow this procedure to start a transmission and send a document with the press of a one-touch speed dialing key.
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3 01 Open the appropriate one-touch speed dialing panel ➞ press the desired one-touch speed dialing key. If you do not see the number of the key you want, open the first or second onetouch speed dialing panel to see more keys. 63 After five seconds (10 seconds for sequential broadcasting), the machine starts to scan and send the document automatically. NOTE • Close all one-touch speed dialing panels to access keys 01 to 21.
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1 FAX Press [FAX]. FAX 2 lights, and the machine enters the Fax Basic Features screen. Place your documents on the machine. For instructions explaining how to place your documents, see “Placing Originals,” on p. 3-6. 2 Speed Dialing NOTE • You can adjust the resolution, density and image quality, (See “Adjusting the Resolution, Density, and Image Quality,” on p. 3-12.) • You can also specify a sender’s name with (TTI Selector). (See “Sending a Document with a Sender Name,” on p. 3-15.
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0 Start 5 Press [Start] to scan your documents immediately. Otherwise, the machine waits five seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.). Scanning starts. Group Dialing You can create a group of up to 199 destinations registered for one-touch or coded speed dialing. IMPORTANT To use this feature, you must first register a group of telephone numbers for one-touch or coded speed dialing. (See “Group Dialing,” on p. 2-21.
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The registered group name is displayed. After 10 seconds, the machine starts to scan and send the document automatically. NOTE • If you press the wrong one-touch speed dialing key or enter the wrong coded speed dialing code for the group, press C (Clear) ➞ select the correct group. • If you have preset a time to send documents to the numbers registered in the group, the machine will start to send the documents at the preset time.
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Directory 3 Press [Directory]. The search screen for Directory Dialing appears. The search screen for directory dialing appears. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 Press the numeric key which corresponds to the first letter of the name of the destination you are searching for ➞ press [OK]. JKL For example, if you press 5 (JKL), the first name and number registered for this key’s letter group are displayed.
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6 Start Press [Start] to scan your documents immediately. Otherwise, the machine waits five seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.) Scanning starts. Access Code Dialing Follow this procedure to use access code dialing. 2 Speed Dialing You must register an access code when registering a number for one-touch or coded speed dialing. (See “One-Touch Speed Dialing,” on p. 2-3, or “Coded Speed Dialing,” on p. 2-12.
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@. ABC 1 2 3 GHI JKL MNO DEF 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 Enter the access code (two to five digits) using the numeric keys. The number and name of the destination are displayed. 0 5 Press [Start]. Scanning starts.
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Speed Dialing 2 2-38 Using Speed Dialing
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Basic Sending 3 CHAPTER This chapter describes the fundamental procedures for dialing and sending documents. Flow of Fax Sending Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Placing Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Flow of Fax Sending Operations This section describes the flow of basic fax sending operations. NOTE For the following items: - Main power and the Energy Saver mode, see Chapter 1, “Before You Start Using this Machine,” in the Reference Guide. - Routine maintenance, see Chapter 7, “Routine Maintenance,” in the Reference Guide. Basic Sending 3 FAX 1 Press [FAX]. FAX lights, and the machine enters the Fax Basic Features screen. ● If the message appears: ❑ Insert a control card.
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● If the message appears: ❑ Enter the Department ID and password ➞ press [ID]. ID The FAX Basic Features screen appears. Basic Sending 3 NOTE For instructions on using Department ID Management, see Chapter 6, “System Manager Settings,” in the Reference Guide. 2 Place your original. You can place your original either vertically or horizontally in the feeder or on the platen glass. For instructions on placing your original, see “Placing Originals,” on p. 3-6.
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NOTE • On the Fax Basic Features screen, you can adjust the scan settings, such as the Resolution, Density, and Image Quality. You can also select the sheet size for Book Sending. • To adjust the resolution, density, and image quality, see “Adjusting the Resolution, Density, and Image Quality,” on p. 3-12. 4 Select the desired fax sending modes. ❑ Open all three one-touch speed dialing panels. ❑ Press a Fax function key or a program one-touch key ➞ select their settings ➞ press [OK].
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• The machine has enough memory (16 MB) to store up to 100 pages* of sent and Stop 7 If you want to cancel sending the document, press [Stop]. 8 When scanning is complete, remove your original. 9 If the optional Card Reader-E1 is attached, remove the control card. For instructions on using the optional Card Reader-E1, see Chapter 3, “Optional Equipment,” in the Reference Guide. ID 10 If you have set Department ID Management, press [ID].
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Placing Originals Place your originals on the platen glass or in the feeder, depending on the size and type of paper that you want to fax, and the settings that you have specified. ■ Platen Glass Place the originals on the platen glass when scanning bound originals, originals on heavy or lightweight paper, and transparencies. 3 Basic Sending ■ Feeder Place a stack of originals in the feeder ➞ press [Start]. The machine automatically scans them into memory.
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Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner), or with the back edge of the feeder. Platen Glass TX Terminal ID Printed Here TX Terminal ID Printed Here Place the original face down. 3 Vertical Placement Basic Sending Place the original face down.
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Platen Glass You should use the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper, and transparencies into memory. 1 Lift up the feeder. Basic Sending 3 IMPORTANT This machine is equipped with an open/close sensor on the underside of the feeder (see circled area in the above illustration). When placing originals on the platen glass, lift the feeder above 11 7/8" (30 cm) so that the sensor detaches from the underside of the feeder.
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If you are enlarging an STMT or LTR original to 11" x 17" or LGL paper, place the original horizontally on the platen glass, and align it with the STMT or LTR marks. Gently lower the feeder. 3 CAUTION • Close the feeder gently, to avoid catching your hand, as this may result in personal injury. • Do not press down hard on the feeder when using the platen glass to make copies of thick books. Doing so may damage the platen glass and result in personal injury.
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Feeder (ADF-J1) Place a stack of originals in the feeder ➞ press [Start]. The machine automatically scans them into memory. You can place the following originals into the original supply tray: • Weight: 10 to 32 lb bond (37 to 128 g/m2) Place very thin originals (10 to 14 lb bond [37 to 51 g/m2]), or very thick originals (28 to 32 lb bond [105 to 128 g/m2]) into the feeder one at a time. • Size: 11'' x 17'' , LGL , LTR , or LTR .
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Adjust the slide guides to fit the size of your originals. COPY FAX IMPORTANT • Do not add or remove originals while they are being scanned. • Do not place objects in the original output area. Blocking the paper delivery slot may damage the originals. • When scanning is complete, remove the originals from the original output tray to avoid paper jams. Original Output Tray COPY FAX NOTE The scanned originals are putout face down to the original output tray.
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Adjusting the Resolution, Density, and Image Quality Adjust the resolution, density, and image quality to send documents that are very close to the quality of the original document. NOTE • You can change the default setting for the resolution, density, and image quality. For example, if you scan originals with a high density very often, you can preset the default density for scanning. (See “Adjusting the Scanning Density,” on p. 10-9.
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■ Density Adjusts the lightness/darkness of the document pages scanned for sending. DARK: For documents with light text or colors. STANDARD: For normal printed or typewritten text. For documents with dark text or colors. ■ Image Quality Adjusts the image quality of documents containing text only or both text and photos on the same page. TEXT: Select for sending a document that contains normal printed or typewritten text.
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F1 3 F2 Press [F1] (RESOLUTION), [F2] (DENSITY), or [F3] (IMAGEQUALITY). Press setting. F3 Press F1 F2 (RESOLUTION) repeatedly to select the desired resolution (DENSITY) repeatedly to select the desired scanning density. F3 Press (IMAGEQUALITY) repeatedly to select the desired the image quality setting. Basic Sending 3 OK 4 After adjusting the scan settings, press [OK]. 5 Specify the destination. You can specify the destination using various sending methods.
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Sending a Document with a Sender Name Follow this procedure to select one of the registered sender names. Sender names are selected by pressing [TTI Selector] under the three one-touch speed dialing panels. 1 Place your documents on the machine. For instructions explaining how to place your originals, see “Placing Originals,” on p. 3-6. NOTE You can adjust the resolution, density and image quality. (See “Adjusting the Resolution, Density, and Image Quality,” on p. 3-12.
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The display returns to the Fax Basic Features screen. Start 4 Specify the destination ➞ press [Start]. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,” on p. 3-29.) 3 Basic Sending If necessary, set other sending modes, before specifying the destination. (See “Sending Methods,” on p. 3-21, or Chapter 4, “Additional Sending Features.
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Document Stamp Feature The Stamp Feature of your machine enables you to stamp the front, lower left corner of every page you scan for sending using the feeder. This enables you to check whether all pages of your document have been sent or scanned into memory. Setting the Stamp Feature Follow the procedure below to select whether the machine stamps the documents you scan for direct, and memory sending, or only documents you scan for direct sending. The documents are stamped when they are set on the feeder.
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F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. OK The TX SETTINGS menu appears. F3 3 4 Basic Sending F4 Press [F3] (▼) or [F4] (▲) to highlight <06 STAMP ACTION> ➞ press [OK]. OK The STAMP ACTION menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 DIRECT&MEMORY TX> or <02 DIRECT TX> ➞ press [OK]. [DIIRECT&MEMORY TX]: This stamps documents after they are scanned for Direct Sending or Memory Sending.
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Turning ON/OFF the Stamp Feature You can stamp every page you send or scan for sending using the stamp feature. If you place the document horizontally in the feeder, the document is stamped at the position shown in the illustration below. Stamp 0 NOTE • You can also turn the stamp feature ON/OFF using the Additional Functions menu. (See “Changing the Fax Default Settings,” on p. 10-16.
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F3 4 Press [F3] (▼) or [F4] (▲) to highlight <02 TX STAMP ON> ➞ press [OK]. 5 Specify the destination ➞ send the document. F4 OK The document is stamped ( ). 3 Basic Sending NOTE If the stamp becomes faint you may have to refill the stamp ink compartment. (See Chapter 7, “Routine Maintenance,” in the Reference Guide.
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Sending Methods This section describes the methods and advantages of the three main sending methods: Book Sending, Memory Sending, and Direct Sending. ■ Book Sending The machine scans and sends documents that cannot be placed in the feeder, such as a page of a book, torn paper, or a delicate document. The machine scans all pages into memory, and then sends them. ■ Direct Sending The machine starts scanning the document and sends the document one page at a time without storing the document into memory.
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F4 3 OK Press [F4] (BOOK SENDING) to select the document size ➞ press [OK]. Each time you press 4 Basic Sending 3 F4 (▲), the next menu option becomes highlighted. Specify the destination. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,” on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See “Sending Methods,” on p.
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• If an error occurs during sending, the document is automatically erased from memory, even if it is not sent completely. You can also prevent the machine from deleting the document of a failed transmission. (See “Automatic Document Deletion after a Failed Transmission,” on p. 4-6.) • If you cannot send a document, check to see that the fax number of the other party is correct, and try sending again.
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3 Specify the destination. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,” on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See “Sending Methods,” on p. 3-21, or Chapter 4, “Additional Sending Features.”) Start 4 Press [Start]. 3 The document is stored in the memory, and will be sent automatically.
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Direct Sending If you send a document using Direct Sending, the machine dials the number, connects the call, and then scans and sends the document one page at a time. Direct Sending is slower than Memory Sending but because this method bypass the memory, you can send a document ahead of other documents stored in memory. IMPORTANT You must place your documents in the feeder in order to use the Direct Sending method. You cannot select Direct Sending for a document placed on the platen glass.
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4 Specify the destination. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,” on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See “Sending Methods,” on p. 3-21, or Chapter 4, “Additional Sending Features.
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Using Regular Dialing When you come to a step that requires dialing a number, you can dial the number by pressing the numeric keys on the control panel, just like you would when dialing a telephone number. This is called “Regular Dialing.” 1 FAX Press [FAX]. FAX 2 lights, and the machine enters the Fax Basic Features screen. Place your documents on the machine. For instructions explaining how to place your documents, see “Placing Originals,” on p. 3-6.
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• If you need to temporarily switch to tone dialing when your machine is connected to a rotary pulse line, press (Tone). (See “Using Tone Dialing on a Pulse Line,” on p. 10-2.) • If you need to enter a subaddress, you can use or . (See “Sending a Document with a Subaddress/Password,” on p. 4-18.) • If you make a mistake during dialing, open all three one-touch speed dialing panels ➞ press (Clear) to clear the entire entry ➞ enter the correct telephone number.
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Redialing When the Line Is Busy If the other party’s line is busy or if there is no answer, the machine waits two minutes, then tries to dial the same number again. This feature is called “Automatic Redialing.” You can also manually redial the number by pressing [Pause/Redial] on the control panel. Automatic Redialing After the initial dialing attempt, the machine dials the same number again after a specified amount of time has elapsed.
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F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The TX SETTINGS menu appears. 3 Basic Sending F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 AUTO REDIAL> ➞ press [OK]. OK The AUTO REDIAL menu appears. F3 4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> ➞ press [OK]. If you do not want to use the Auto Redial Feature, select <02 OFF> ➞ press (OK).
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The display for setting the number of redialing times appears. F2 ❑ Press [F2] (–) or [F3] (+) to select the desired number of redialing attempts ➞ press [OK]. F3 OK The display returns to the AUTO REDIAL menu. NOTE • You can set the machine to redial from 01 to 10 times. • You can also use the numeric keys to enter the number of redialing attempts. ● If you want to set the redial interval: F3 ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 REDIAL INTERVAL> ➞ press [OK].
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❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. If you do not want to use the TX Error Resend function, select <02 OFF> ➞ press (OK) ➞ proceed to step 6. F3 F4 OK If you selected <01 ON>, the RESEND TX FROM menu appears. ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ALL PAGES>, <02 ERROR & 1ST PAGE>, or <03 ERROR PAGE> ➞ press [OK]. F3 F4 ALL PAGES: Resends all pages of the document. OK ERROR & 1ST PAGE: Resends the document from the page where the error occurred.
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● If you are sending a document using Direct Sending: ❑ The following display appears. When the machine is waiting to redial, be sure to leave the document in the feeder. Manual Redialing FAX 1 Press [FAX]. FAX 2 lights, and the machine enters the Fax Basic Features screen. Place your documents on the machine. For instructions explaining how to place your documents, see “Placing Originals,” on p. 3-6. NOTE • You can adjust the resolution, density and image quality.
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Pause/ Redial 3 Press [Pause/Redial]. If you want to stop sending, press (Stop). The last dialed number is displayed, and the machine gets ready to send the document. Start 4 Press [Start]. Scanning starts.
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Canceling Send Jobs This section describes the procedure to cancel a transmission in progress. Canceling Transmission Stop 1 During transmission, press [Stop]. If you are using Direct Sending, an alarm sounds, and the transmission is canceled immediately. If you are using Memory Sending, the message is displayed. If you press (Stop) while the machine is scanning a document placed in the feeder or during Direct Sending, the message is displayed.
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Canceling Automatic Redialing or Memory Sending Monitor 1 Press [Monitor]. If the copy job monitor screen is displayed, press (Monitor) again. The fax job monitor screen is displayed. F1 2 Press [F1] (TX/RX RESULT). The list of transmission results is displayed. Basic Sending 3 F2 3 F3 Each time you press becomes highlighted. OK F3 Press [F2] (▼) or [F3] (▲) to highlight the transmission you want to cancel ➞ [F4] (DELETE DOCMT).
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F3 F4 5 Press [F3] (▼) or [F4] (▲) to highlight <01 DOC. MEMORY LIST> ➞ press [OK]. OK The document memory list is printed, and you can check the detailed information about the documents waiting to be sent or the received documents.
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Checking Transaction Results Follow the procedure below to check the detailed information about a sending job, such as the document set time and number of pages. This feature is convenient when you want to check the status of a transaction without printing an Activity Management Report. You can also check which destinations are set for a sequential broadcast. Basic Sending 3 Monitor 1 Press [Monitor]. If the copy job monitor screen is displayed, press (Monitor) again.
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F1 3 Press [F1] (RX/TX STATUS). The fax job monitor screen reappears. 4 Press [Reset] to return to the Fax Basic Features screen.
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Basic Sending 3 3-40 Checking Transaction Results
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Additional Sending Features 4 CHAPTER This chapter describes additional sending features. This chapter also shows you how to send a document to more than one location, set a document for delay sending, and send document with a subaddress and password. Transmission Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Setting Up the ECM for Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Transmission Settings This section explains how to set additional fax transmission functions. Setting Up the ECM for Sending ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. If transmission speed appears extremely slow, you may be able to speed up transmission time by turning ECM ‘02 OFF’.
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F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. OK The TX SETTINGS menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ECM TX> ➞ press [OK]. OK The ECM TX menu appears. F3 5 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. OK The ECM is set, and the display returns to the TX SETTINGS menu. Reset 6 Press [Reset] to return to the Fax Basic Features screen.
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Pause Time This section describes how to set the pause time (in seconds). Some overseas dialing may not be successful due to the distance or complex route of connections when you dial the international access code, country code, and the destination number all together. In such cases, insert a pause after the international access code. The machine dials the number with a short waiting time where the pause has been inserted, which helps improve the connection.
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F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The TX SETTINGS menu appears. F3 3 F4 Press [F3] (▼) or [F4] (▲) to highlight <02 PAUSE TIME> ➞ press [OK]. 4 Additional Sending Features OK The display for setting the pause time appears. F2 4 F3 Press [F2] (-) or [F3] (+) to increase or decrease the pause time (in seconds) ➞ press [OK].
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Automatic Document Deletion after a Failed Transmission Follow the procedure below to set whether to delete a document after a transmission error occurs. NOTE The default setting is ‘02 ON’. Additional Functions 1 F3 Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. F4 Additional Sending Features 4 OK ç F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK].
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4 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. OK The Erase Failed TX mode is set, and the display returns to the TX SETTINGS menu. Press [Reset] to return to the Fax Basic Features screen. Time Out Mode 4 The timeout mode enables you to have the machine automatically start scanning documents after specifying destinations using one-touch/coded speed dialing, access code dialing, or redialing without pressing [Start].
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ç F3 2 F4 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press becomes highlighted. OK F3 (▼) or F4 (▲), the next or previous menu option The TX SETTINGS menu appears. 4 F4 Additional Sending Features F3 OK 3 Press [F3] (▼) or [F4] (▲) to highlight <05 TIME OUT> ➞ press [OK]. The TIME OUT menu appears. F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK].
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TX Rotation The TX Rotation function enables you to set a document that has a horizontal orientation vertically on the machine. However, when the machine sends the document, it rotates the image automatically, and sends it horizontally. NOTE • You can use the TX Rotation function for an LTR document only. • The TX Rotation function is not available if you are using the Direct Sending method. • The default setting is ‘01 ON’.
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F3 4 F4 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. OK The TX Rotation mode is set, and the display returns to the TX SETTINGS menu. Reset 5 Press [Reset] to return to the Fax Basic Features screen.
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Sequential Broadcasting to More Than One Location Sequential Broadcasting enables you to scan your documents once, and send them to several locations. When you use Sequential Broadcasting, you can send the same document to a maximum of 210 destinations. FAX 1 Press [FAX]. FAX 2 lights, and the machine enters the Fax Basic Features screen. Place your documents on the machine. For instructions explaining how to place your documents, see “Placing Originals,” on p. 3-6.
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● To enter fax numbers using one-touch speed dialing: ❑ Press the desired one-touch speed dialing key ➞ press [OK]. You can dial up to OK 63 destinations. ● To enter fax numbers using coded speed dialing: ❑ Press [Coded Dial] ➞ enter the desired three-digit code using the numeric keys Coded Dial @. 4 ABC ➞ press [OK]. You can dial up to 137 destinations.
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• If you have placed your document on the platen glass, enter the fax numbers, scan all the papers of the document into memory ➞ press (OK). (Stop). After the message appears, press (YES) to cancel all destinations. • If a number is busy or does not reply, the machine skips it and to send your documents to the other destinations, and then redials the number that was busy or did not reply. • The document is automatically deleted from memory when Sequential Broadcasting is complete.
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Sending Documents at a Preset Time Follow this procedure to set a time for sending documents. This feature is called “Delayed Sending.” Use Delayed Sending to store a document in memory, then have it sent at a later time when the telephone rates are lower. NOTE • You can set up to 70 documents for Delayed Sending. • The document is automatically deleted from memory after it is sent. • You can check the status of documents in memory or cancel sending. (See “Checking Transaction Results,” on p.
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@. ABC DEF 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS 4 Enter the time using the numeric keys ➞ press [OK]. Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00). Enter all the numbers, including zeros. 0 OK The display returns to the Fax Basic Features screen. Specify the destinations. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p.
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NOTE • If you have placed your document on the platen glass, enter the fax numbers ➞ scan all the pages of the document into memory ➞ press (OK). • If the message is displayed, you can select a sender’s name. (See “Sending a Document with a Sender Name,” on p. 3-15.) (OK). • If you do not want to select a sender’s name, press 6 Start Press [Start]. The machine sends the document to the new destination. Deleting a Received Document from Memory Follow the procedure below to delete received documents from memory. 1 Press [FAX]. FAX 2 Memory Reference F3 F4 OK lights, and the machine enters the Fax Basic Features screen.
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F2 4 F3 Press [F2] (▼) or [F3] (▲) to highlight the document you want to delete ➞ press [OK]. OK The message is displayed. F3 5 Press [F3] (YES). If you do not want to delete the document, press F4 (NO). The selected document is deleted. 6 Memory Features NOTE • The document that is currently being printed cannot be deleted. • If you select a document that is currently being received, the message is displayed.
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Using a Memory Box This section shows you how to use the memory features of this machine. A memory box is a location in the memory where you can store scanned or received documents for printing or transmitting to other destinations. There are four types of memory boxes: Confidential Mailbox, Memory Box for Relay Broadcasting, Polling Box, and Memory Box for Document Transfer. Before you use the memory box feature, you need to set up a memory box to suit your purpose.
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3 Advanced Communication The ADVANCED COMM. menu appears. 4 F3 Open all three one-touch speed dialing panels ➞ press [Advanced Communication]. F4 Press [F3] (▼) or [F4] (▲) to highlight <01 POLLING> ➞ press [OK]. Each time you press becomes highlighted. OK 6 F3 (▼) or F4 (▲), the next or previous menu option Memory Features The setting menu for the selected memory box appears. 5 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight the sending feature for the memory box to be used ➞ press [OK].
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7 F3 F4 Press [F3] (▼) or [F4] (▲) to highlight the sender’s name ➞ press [OK]. If you do not select a sender’s name, the unit’s name will be used instead. OK The machine starts scanning the document. Printing/Deleting Documents from a Memory Box Follow this procedure to print or delete documents stored in a memory box. FAX 1 Press [FAX]. FAX 2 Memory Reference lights, and the machine enters the Fax Basic Features screen. Open all three one-touch speed dialing panels ➞ press [Memory Reference].
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F3 3 Press [F3] (▼) or [F4] (▲) to highlight the memory reference function you want to use. F4 Each time you press becomes highlighted. F3 (▼) or F4 (▲), the next or previous menu option ● To print the document: ❑ Press [F3] (▼) or [F4] (▲) to highlight <03 PRINT DOCUMENT> ➞ press [OK]. F3 F4 OK A list of the documents stored in memory is displayed. Memory Features 6 ● To delete the document: ❑ Press [F3] (▼) or [F4] (▲) to highlight <05 DELETE DOCUMENT> ➞ press F3 [OK].
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@. ABC 1 2 3 GHI JKL MNO 4 5 6 PRS TUV WXY 7 8 9 OPER SYMBOLS DEF 5 If you are asked to enter the memory box password, use the numeric keys to enter the password ➞ press [OK]. 0 OK The confirmation message to complete the operation is displayed. F3 6 Press [F3] (YES) ➞ [OK]. OK The selected document is printed or deleted.
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Memory Features 6 6-22 Using a Memory Box
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Relay Broadcasting 7 CHAPTER This chapter describes how to relay documents and how to have documents relayed for you. You can set up your machine as a relay station to relay documents that you receive, or you can send documents to another machine, and have the documents relayed for you. What Is Relay Broadcasting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Setting Up Your Machine as a Relay Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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What Is Relay Broadcasting? In a relay broadcast, the originator fax machine sends a document over a long distance to another fax machine called the “relay unit.” After the relay unit receives your document, it automatically sends the document to several other fax machines in the local area. In this way, you can send a document to several fax machines in the same locality with only one long distance transmission. You can also preset the time to send the relay documents.
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Setting Up Your Machine as a Relay Unit In this section we will show you how to set up and manage a relay network with the standard relay features provided in your machine. Before you set up your machine to relay documents sent to you from the originator fax machine, confirm the following points: • Make Relay Broadcasting Memory Box Settings Table A relay box is a memory box where the documents sent by other fax machines are stored, and this machine relays them to other destinations.
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Item Setting SUBADDRESS, SENDER’S FAX NO., or MAIL ADDRESS 03 TRIGGER Sets up the ITU-T subaddress, sender’s fax number, or e-mail address. 04 RX PASSWORD Sets up the ITU-T password of the relay box. This setting is optional. However, if you set an ITU-T Up to 20 letters password for your relay box, the sending party and numbers must enter the correct password to send documents to your relay box.
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• If you made a mistake entering the TX start time, use the cursor keys to go back to the digit you want to correct ➞ enter the correct digit. To delete the entire entry, press (Clear). • If you set