System Settings Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
imageRUNNER 2545i/2545 2535i/2535 2530i/2530 2525i/2525 2520i/2520 System Settings Guide
Manuals for the Machine The manuals for this machine are organized as shown below. Please refer to them for detailed information. Some manuals may not be needed for certain system configurations and products purchased. Guides with this symbol are printed manuals. • Quick Reference for Basic Operations CD-ROM Guides with this symbol are PDF manuals included on the accompanying CD-ROM.
How This Manual Is Organized Chapter 1 Before You Start Chapter 2 Connecting the Machine to a TCP/IP Network Chapter 3 Setting up the Machine for Your Network Environment Chapter 4 Setting the Send Function Chapter 5 Setting up Computers to Use Print and Send Functions Chapter 6 Protecting the Machine from Unauthorized Access Chapter 7 Other System Settings Chapter 8 Troubleshooting Chapter 9 Appendix Includes the list of System Setting items, description about utility software, glossary, a
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Illustrations Used in This Manual . . . . . . . . . . . .
Chapter 2 Connecting the Machine to a TCP/IP Network Interface Settings (Ethernet Driver) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Communication Environment Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 IEEE802.1X Authentication Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9 Selecting the IEEE802.1X Authentication Method. . . . . . . . . . . . . . . . . . . . . 2-10 Specifying the Machine’s IP Address . . . . . . .
Chapter 4 Setting the Send Function Specifying Communications Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2 E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2 Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4 Setting Sending/Receiving Start Speed . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4 R-Key Setting . . . . . . . . . . . . . . . . .
Setting File Server (File Sharing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18 Confirming Computer Name and Necessary Components for File Sharing (Windows 2000/XP/Vista/7/Server 2003/Server 2008) . . . . . . . . . . . . . . . . . 5-19 Setting Shared Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22 Setting Shared Folder without Access Restriction (Windows 2000/XP/Server 2003) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 7 Other System Settings Specifying Device Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2 Setting Startup Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-3 Setting Auto Online/Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5 Auto Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5 Auto Offline . . . . . .
Preface Thank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530i/2530/ 2525i/2525/2520i/2520. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Illustrations Used in This Manual The machine illustrations used in this manual are those of the imageRUNNER 2545i with the following optional equipment attached: the Inner Finisher-B1, Inner Finisher Additional Tray-B1, and CST. Feeding Unit-AE1. Displays Used in This Manual Screen shots used in this manual may differ from actual displays depending on the machine configuration. The keys and buttons to be pressed or clicked are marked with a below.
Abbreviations Used in This Manual In this manual, product names are abbreviated as follows: Microsoft Windows 2000 operating system: Windows 2000 Microsoft Windows 2000 Professional operating system: Windows 2000 Professional Microsoft Windows XP Professional Edition operating Windows XP Professional system: Microsoft Windows XP operating system: Windows XP Microsoft Windows Vista operating system: Windows Vista Microsoft Windows 7 operating system: Windows 7 Microsoft Windows 2000 Server operatin
Legal Notices Copyright Copyright 2012 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc. Disclaimers The information in this document is subject to change without notice. CANON INC.
Before You Start 1 CHAPTER This chapter describes information you need to know before you start using the menu and how to set the System Management mode to protect the System Settings from unexpected changes. This chapter also includes on how to register the license keys to activate certain functions. System requirements and setup procedures for using the machine’s functions are also explained. System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Settings The System Settings includes important settings that affect the management of machine operations. It is recommended that the administrator set the System Settings to ensure proper operation of the machine. To make changes to the System Settings, you should log in to the System Management Mode by entering the System Management ID and System Password. Before You Start 1 NOTE • The System Management ID and System Password are both set to ‘7654321’ at purchase.
Chapter 7 describes the rest of System Settings items. Chapter 8 and the Appendix describe troubleshooting tips and include the System Settings table, glossary, and index.
Setting System Management Mode The System Management mode enables the administrator to restrict access to the System Settings by setting the System Manager ID and System Password. Before You Start 1 IMPORTANT If User ID Management is enabled, only users registered as “System Manager” can change the System Settings by logging in to the machine with their User ID and password. In this case, you cannot log in as the System Manager by entering the System Manager ID and System Password.
1 Press (Additional Functions) ➞ [System Settings]. 2 Enter the System Manager ID and System Password using (numeric keys). ❑ Press [System Manager ID] ➞ enter the System Manager ID. ❑ Press [System Password] ➞ enter the System Password. 3 Press (Log In/Out) on the machine’s control panel. Setting System Management Mode 1-5 1 Before You Start NOTE • If the optional Copy Card Reader-F1 is attached, 1000 sequential numbers used as the card IDs cannot be used for the System Manager ID.
4 Press [System Manager Settings]. Before You Start 1 5 Press [System Manager] ➞ enter the System Manager’s name ➞ press [OK]. NOTE You can enter a maximum of 32 characters for the name. 6 Press [System Manager ID] ➞ enter a number (up to seven digits) using (numeric keys). You cannot store a System Manager ID that only consists of zeros, such as <0000000>. If you enter fewer than seven digits, the machine stores the System Manager ID with leading zeros.
7 Press [System Password] ➞ enter a number (up to seven digits) using (numeric keys) ➞ press [OK]. You cannot store a password that only consists of zeros, such as <0000000>. Example: If <02> or <002> is entered, <0000002> is stored. To cancel storing the System Manager Settings, press [Cancel]. NOTE If you make a mistake when entering the password, press correct password. 8 Press (Clear) ➞ enter the (Reset) to return to the top screen.
1 Enter the System Management ID and password using (numeric keys). ❑ Press [Department ID] ➞ enter the System Manager ID. 1 ❑ Press [Password] ➞ enter the System Before You Start Password. 2 Press (Log In/Out). The machine enters the System Management Mode. When Both Department ID Management and User ID Management Are Disabled 1 Press (Additional Functions) ➞ [System Settings]. 2 Enter the System Management ID and password using (numeric keys).
3 Press (Log In/Out). The machine enters the System Management Mode. Before You Start 1 When User ID Management Is Enabled IMPORTANT If User ID Management is enabled, only users registered as “System Manager” can change the System Settings by logging in to the machine with their User ID and password. In this case, you cannot log in as the System Manager by entering the System Manager ID and System Password. 1 Enter the User ID and password.
2 Press (Log In/Out). The machine enters the System Management Mode.
License Registration Obtaining a License Key A license key can be obtained by using a web browser to access the license management system. Access the system by entering the following URL: http://www.canon.com/lms/license/ ■ Administration Numbers That Are Necessary to Obtain a License Key Follow the procedure displayed on the screen.
Registering a License Key You need to register a license key in your machine to activate certain functions. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. Before You Start 1 1 Press 2 (Additional Functions) ➞ [System Settings]. Press [ ] or [ ] until [License Registration] appears ➞ press [License Registration]. A caution message for the license registration procedure appears.
NOTE • If the message is displayed, press [OK] ➞ enter the correct license key. • If the message is displayed, the license key cannot be registered. Press [OK], and then cancel the registration. Check if the required option or function is properly installed in the machine. Press [OK]. 6 Restart the machine.
System Requirements This section describes the system environments with which the machine is compatible. Before You Start 1 NOTE By connecting the machine to the network, its settings and operations can be performed on computers using the Remote UI. For more information on the Remote UI, see the Remote UI Guide.
• Compatible protocol - TCP/IP IMPORTANT • Sending faxes from a computer is available only when the optional Super G3 Fax Board-AG1 is attached to the machine. • If you are using Windows 2000, you need to install Service Pack 4 or later. 1 Before You Start Using E-Mail/I-Fax The system environments listed below are compatible with the e-mail/I-fax functions. • Compatible mail forwarding server software - Sendmail 8.93 or later (UNIX) - Microsoft Exchange Server (Windows) (Microsoft Exchange Server 5.
Sending Data to a File Server The system environments listed below are compatible with sending data from the machine to a file server. ■ When using TCP/IPv4 network (when sending data to an FTP server) • Compatible servers - Microsoft Windows XP Professional and Internet Information Services 5.1 - Microsoft Windows Vista Ultimate and Internet Information Services 7.0 - Microsoft Windows Vista Business and Internet Information Services 7.
■ When using TCP/IPv6 network (when sending data to an FTP server) • Compatible servers - Solaris Version 9 or later - Red Hat Enterprise Linux AS/ES/WS 4.0 or later - Mac OS X 10.
Checking Your Network Environment The diagram below shows an example network. Confirm the details of the network environment connected to the machine, and then perform the necessary operations. Use TCP/IP to set up the network connected to the machine. 1 Before You Start In addition to IPv4 (Internet Protocol Version 4), the machine also supports IPv6 (Internet Protocol Version 6), and has a dual stack configuration that enables it to communicate with both IPv4 and IPv6 networks.
Setup Procedure IMPORTANT • It is recommended that the network administrator perform the following procedures. • Use the machine’s control panel if you are configuring the protocol settings for the first time. After configuring the protocol settings, you can change the content by using the Remote UI. Connecting the Machine to a Network Follow the setup procedure described here to connect the machine to a TCP/IP network.
5 IP Address Settings (See “Specifying the Machine’s IP Address,” on p. 2-15.) Specify the machine’s network address and establish a connection to a computer on your network.
Setting up the Machine to Use the E-Mail/I-Fax Functions Follow the setup procedure described here to set up the machine to use the e-mail and I-fax functions. NOTE For details about system requirements, see “Using E-Mail/I-Fax,” on p. 1-15. 1 Connect the machine to a network Follow the procedure described in “Connecting the Machine to a Network,” on p. 1-19. 2 Set up the machine according to your network environment (See Chapter 3, “Setting up the Machine for Your Network Environment.
Setting up the Machine for Sending Data to a File Server Follow the setup procedure described here to set up the machine for sending data to a file server (FTP or a shared folder). IMPORTANT To send data to a file server with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must be activated with the optional Color Send Kit-Y1. Before You Start 1 NOTE For details about system requirements, see “Sending Data to a File Server,” on p. 1-16.
Connecting the Machine to a TCP/IP Network 2 CHAPTER This chapter describes the settings and procedures necessary for connecting and using the machine with a TCP/IP network. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. Interface Settings (Ethernet Driver) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Communication Environment Settings . . . . . . .
Interface Settings (Ethernet Driver) After physically connecting the machine to a network, you must specify the communication mode (Half duplex/Full duplex) and Ethernet type (10BASE-T/ 100BASE-TX). You can also set the machine to automatically select these settings. 2 Connecting the Machine to a TCP/IP Network IMPORTANT • If you are configuring the interface settings for the first time, use the machine’s control panel.
Specify the communication mode. ● If you want the machine to automatically determine the communication mode (Half duplex/Full duplex) and Ethernet type (10BASE-T/ 100BASE-TX): ❑ Press [On] for . 2 ● If you want to manually specify the communication mode (Half duplex/ Full duplex) and Ethernet type (10BASE-T/100BASE-TX): ❑ Press [Off] for . ❑ Press [Half Duplex] or [Full Duplex] for . ❑ Press [Full Duplex] if you want to alternately send and receive.
4 Confirm the settings you specified ➞ press [OK]. 5 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Communication Environment Settings Specify the SNMP (Simple Network Management Protocol) and dedicated port settings so that you can configure and browse machine settings from a computer on the network. IMPORTANT • If you are configuring the settings for the first time, use the machine’s control panel. After configuring the settings, you can change them using the Remote UI. For instructions, see the Remote UI Guide.
1 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Connecting the Machine to a TCP/IP Network 2 2 2-6 Communication Environment Settings Press [SNMP Settings].
Select whether or not to use SNMP. ● If you want to set or browse the machine’s settings from a computer: ❑ Press [On] for
4 Press [Enable Dedicated Port]. 2 Connecting the Machine to a TCP/IP Network ● If you want to set or browse the machine’s settings from a computer: ❑ Press [On] ➞ [OK]. ● If you do not want to set or browse the machine’s settings from a computer: ❑ Press [Off] ➞ [OK]. 5 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
IEEE802.1X Authentication Settings Authentication Server Supplicant (Machine) A supplicant device authenticates itself to the authentication server by providing a user name/password or a digital certificate. A RADIUS server collectively manages the authentication information and verifies the identity of the supplicant device. Authenticator A wired switch or wireless access point allows/blocks access to the network depending on the authentication result. Network The machine can connect to an 802.
■ EAP-TTLS (Tunneled TLS) EAP-TTLS requires only the RADIUS server to issue a digital certificate. The server certificate sent from the RADIUS server is verified using the CA certificate on the client machine. The client machine is required to provide the user name/ login name and password in order to authenticate itself to the server. As an internal authentication protocol, MS-CHAPv2 or PAP is available for selection.
2 Press [ ] or [ ] until [IEEE802.1X Settings] appears ➞ press [IEEE802.1X Settings]. 3 4 Press [On] to enable the IEEE802.1X authentication ➞ press [Next]. Press [Login Name] ➞ enter the login name (up to 24 characters). IEEE802.
5 Select the desired EAP method. ● To set EAP-TLS: ❑ Press [On] for
❑ Press [OK]. ● To set EAP-TTLS: ❑ Press [On] for
● To set PEAP: ❑ Press [On] for
Specifying the Machine’s IP Address Before specifying the machine’s protocol settings, you must assign the machine an IP address to enable communication between the machine and computers. NOTE For instructions on how to enter characters using the on-screen keyboard, see Chapter 2, “Basic Operations,” in the Reference Guide. Setting IPv4 Address This section describes how to set the IPv4 address from the control panel.
1 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Connecting the Machine to a TCP/IP Network 2 2 Press [TCP/IP Settings] ➞ [IPv4 Settings] ➞ [IP Address Settings]. 3 Specify the relevant items for your system. ● Using a fixed IP address: ❑ ❑ ❑ ❑ 2-16 Disable [DHCP], [RARP], and [BOOTP]. Press [IP Address]. Enter the IP address using - (numeric keys). Specify the [Subnet Mask] and [Gateway Address] settings in the same way.
● Using DHCP: ❑ Press [DHCP]. ❑ Enter the IP address, subnet mask, and gateway address. If this information cannot be obtained via DHCP after you restart the machine, the settings entered in this step are used. ● Using RARP: ❑ Press [RARP]. ❑ Enter the IP address, subnet mask, and gateway address. ● Using BOOTP: ❑ Press [BOOTP]. ❑ Enter the IP address, subnet mask, and gateway address.
Setting IPv6 Address This section describes how to set the IPv6 addresses from the control panel. After configuring the TCP/IPv6 settings, make sure that the network connections are properly set. (See “Checking the Network Connection,” on p. 2-22.) With IPv6 communication, multiple IPv6 addresses can be used at the same time. The machine can use up to seven of the following IPv6 addresses: • Link local address (1) An address that is only valid within a subnet or link.
3 Press [On] or [Off] for
6 Press [Manual Address Settings]. 7 Specify manual address settings. Connecting the Machine to a TCP/IP Network 2 ● If you want to set the IPv6 address manually: ❑ Press [On] ➞ [Settings]. ❑ Press [Manual Address] ➞ enter the IPv6 address value ➞ press [OK]. ❑ Press [-] or [+] to specify the IPv6 address prefix length. You can also specify the prefix length using (numeric keys).
❑ Press [Default Router Addr.] ➞ enter the default router address value ➞ press [OK]. press [OK]. ❑ Press [OK]. ● If you do not want to set the IPv6 address manually: ❑ Press [Off] ➞ [OK]. 8 Press [ ] or [ ] until [Use DHCPv6] appears ➞ press [Use DHCPv6].
9 Specify the use of DHCPv6. ● If you want to use DHCPv6 to obtain a stateful address from a DHCP server: ❑ Press [On] ➞ [OK]. ● If you do not want to use DHCPv6: ❑ Press [Off] ➞ [OK]. Connecting the Machine to a TCP/IP Network 2 10 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. Checking the Network Connection After specifying IP addresses, make sure that the network connections are properly set.
2 Press [TCP/IP Settings] ➞ [IPv4 Settings] ➞ [PING Command]. 3 Enter the IP address of a device on the network that you want to connect the machine to ➞ press [Start]. The result of the PING command is displayed on the touch panel display. If this result is inappropriate, check the settings described in “Interface Settings (Ethernet Driver),” on p. 2-2, and “Setting IPv4 Address,” on p. 2-15. 4 Press (Reset) to return to the top screen.
3 Press [ ] or [ ] until [PING Command] appears ➞ press [PING Command]. 2 Connecting the Machine to a TCP/IP Network 4 Enter the IP address of a device on the network that you want to connect the machine to, or the machine’s host name ➞ press [Start]. The result of the PING command is displayed on the touch panel display. If this result is inappropriate, check the settings described in “Interface Settings (Ethernet Driver),” on p. 2-2, and “Setting IPv6 Address,” on p. 2-18.
Setting up the Machine for Your Network Environment 3 CHAPTER This chapter describes how to set up the machine for your network environment. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. Setting DNS Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 IPv4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting DNS Server If your network has a DNS server, you can take advantage of the DNS Dynamic Update function. Follow the procedure below to configure the settings for the DNS server. IMPORTANT Changes made to DNS Server settings become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON. For instructions on how to turn the machine ON and OFF, see Chapter 2, “Before You Start Using the Machine,” in the User’s Guide.
4 5 Press [ ] or [ ] until [DNS Server] appears ➞ press [DNS Server]. Press [DNS Server Address Settings]. 3 Specify the IPv4 address of a DNS server. ❑ Press [Primary DNS Server] ➞ enter the IP address of the DNS server using (numeric keys). - ❑ Press [Secondary DNS Server] ➞ enter the IP address of the DNS server using (numeric keys). If you do not want to set up a secondary DNS server, enter <0.0.0.0>. ❑ Press [OK].
6 7 Setting up the Machine for Your Network Environment 3 Press [DNS Host Name/Domain Name Settings]. Specify the host name and domain name. ❑ Press [Host Name] ➞ enter the name of the machine as the host name ➞ press [OK]. ❑ Press [Domain Name] ➞ enter the network domain name of the machine ➞ press [OK]. ❑ Press [OK].
IMPORTANT If you set [BOOTP] or [DHCP] to ‘On’ on the IP Address Settings screen, the host name and domain name you set manually will be overwritten. (See “Setting IPv4 Address,” on p. 2-15.) 8 Press [DNS Dynamic Update Settings]. 9 Press [On] or [Off] ➞ [OK]. If your environment includes a dynamic DNS server and you want to automatically register the IPv4 address, host name, and domain name set for the machine in the DNS server using dynamic DNS updating, press [On]. Otherwise, press [Off].
- Under the DHCP server, right-click the [Scope] icon ➞ click [Properties]. In the [DNS] sheet of the displayed dialog box, select [Enable DNS dynamic updates according to the settings below] ➞ [Dynamically update DNS A and PTR records only if requested by the DHCP clients]. 10 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. IPv6 1 Setting up the Machine for Your Network Environment 3 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings].
5 Press [DNS Server Address Settings]. Specify the IPv6 address of a DNS server. 3 ❑ Press [Primary DNS Server] ➞ enter the DNS server address ➞ press [OK]. ❑ Press [Primary DNS Server] ➞ enter the DNS server address ➞ press [OK]. If you do not want to specify a secondary DNS server, leave [Secondary DNS Server] blank. ❑ Press [OK]. IMPORTANT • You cannot enter a multicast address or address composed entirely of zeros in [Primary DNS Server] or [Secondary DNS Server].
7 Specify the host name and domain name. ● If you want to set the same host name or domain name used with IPv4 communication for IPv6 communication: ❑ Press [On] for
❑ Press [Domain Name] ➞ enter the network domain name of the machine ➞ press [OK]. ❑ Press [OK]. 8 9 Press [DNS Dynamic Update Settings]. Specify the DNS Dynamic Update function. ❑ If your environment includes a dynamic DNS server and you want to automatically register the IPv6 address, host name, and domain name set for the machine in the DNS server using dynamic DNS updating, press [On] for .
❑ If you want to register a stateful address in the DNS server using dynamic DNS updating, press [On] for . Otherwise, press [Off]. ❑ Press [OK]. IMPORTANT Windows 2000 Server and Windows Server 2003 do not support DHCPv6 servers. 10 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Setting WINS WINS (Windows Internet Name Service) is a service for associating a NetBIOS name (which is a computer name or printer name on a NetBIOS network) with an IP address. To use WINS, a WINS server is required. NOTE The default setting is ‘Off’. 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [TCP/IP Settings] ➞ [WINS Configuration].
3 Select whether or not to use WINS to resolve the name. ● If you want to resolve the name with WINS: ❑ Press [On]. ❑ Enter the IPv4 address of a WINS server using - (numeric keys). ❑ Press [OK]. IMPORTANT If you set [DHCP] to ‘On’ on the IP Address Settings screen, the IP address of a WINS server you set manually will be overwritten, whenever possible. (See “Setting IPv4 Address,” on p. 2-15.) Setting up the Machine for Your Network Environment 3 ● If you do not use WINS: ❑ Press [Off] ➞ [OK].
Setting SNTP SNTP (Simple Network Time Protocol) enables the machine to synchronize its system times with public time servers located around the world. The time provided by public NTP servers is generally accurate to within milliseconds. Setting SNTP Server Settings NOTE • Time synchronization is not performed during two hours before and after the selected start and end dates of the daylight saving time settings. • The default setting is ‘Off’.
2 Press [TCP/IP Settings]. 3 Setting up the Machine for Your Network Environment 3 4 Press [ ] or [ ] until [SNTP Settings] appears ➞ press [SNTP Settings]. Select whether or not to use SNTP. ● If you want to perform time synchronization using SNTP: ❑ Press [On]. ❑ Use [-] or [+] to set the interval for performing time synchronization in . NOTE You can also enter values using (numeric keys). - ❑ Press [NTP Server Address] ➞ enter the NTP server’s address ➞ press [OK].
Confirming SNTP Server Connection Follow the procedure below to confirm if the TCP/IPv4 setting is properly set and the time synchronization using SNTP is working correctly. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. For help, see step 1 in “Setting SNTP Server Settings,” on p. 3-13. 3 Press [TCP IP Settings]. For help, see step 2 in “Setting SNTP Server Settings,” on p. 3-13. 3 Press [ ] or [ Settings].
Setting PASV Mode for FTP Whether or not to use the PASV mode for FTP depends on the network environment you are using and the settings of the file server to which you are sending. Before specifying the PASV mode for FTP, consult your network administrator. IMPORTANT • This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated. • Changes made to Use PASV Mode for FTP become effective when the machine is restarted.
3 Press [ ] or [ ] until [Use PASV Mode for FTP] appears ➞ press [Use PASV Mode for FTP]. 4 Press [On] or [Off] ➞ [OK]. 3 Setting up the Machine for Your Network Environment [On]: Enables the PASV mode for FTP. [Off]: Disables the PASV mode for FTP. 5 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Setting FTP Extension If you are sending to an iW Document Manager* folder, set the FTP server address specified in iW Gateway as the destination. Set to ‘On’. Using iW Document Manager and the Send function of the machine enables you to manage digitized paper documents and computer data on the network. For more information on iW Document Manager, see the appropriate iW Gateway documentation.
2 Press [TCP/IP Settings]. Press [ ] or [ ] until [FTP Extension] appears ➞ press [FTP Extension]. 4 Press [On] or [Off] ➞ [OK]. [Off]: Disables the FTP extension. [On]: Enables the FTP extension. 5 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Managing Key Pairs and Digital Certificates The machine can take advantage of key pairs and digital certificates for security purposes, such as IEEE802.1X port-based authentication and SSL communication. After key pairs and digital certificates are installed in the machine, register them for use as described below. The key pairs and digital certificates registered in the machine are divided into the following types: 3 Setting up the Machine for Your Network Environment ■ Key and Certificate In IEEE802.
Generating a Key Pair for SSL Communications If you want to use encrypted SSL communication for accessing the machine from a web browser (Remote UI) or sending/receiving e-mails and I-faxes, generate a key pair file as described below. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. 2 Setting up the Machine for Your Network Environment 3 Press [TCP/IP Settings].
3 Press [ ] or [ ] until [Certificate Settings] appears ➞ press [Certificate Settings]. 4 Setting up the Machine for Your Network Environment 3 5 Press [Generate Key]. Name the key pair. ❑ Press [Key Name] ➞ enter a name for the key pair (up to 24 characters) using the on-screen keyboard ➞ press [OK]. ❑ Press [Next].
6 Specify the signature algorithm and the key length. ❑ Press the Signature Algorithm drop-down list ➞ press [SHA1], [SHA256], [SHA384], or [SHA512] to select the desired hash algorithm. IMPORTANT SHA384 and SHA512 are supported only when the key length is 1024 bits or more. ❑ Press the Key Length drop-down list ➞ ❑ Press [Next]. 7 Specify the dates from and to which the certificate is valid.
8 Specify the details for the self-signed server certificate ➞ press [Key Gen.] to generate the key pair. IMPORTANT • At least one of the items listed below must be entered. • A DNS server is required in order to use the machine’s FQDN as the common name. • The generated key pair cannot be used for SSL communications until it is set as the default key. Setting up the Machine for Your Network Environment 3 Specify the following items: [Country/Region]: Press to select a country/region from the list.
Registering a Key and Certificate If you have installed a key pair (or a private key and certificate) in the machine from a web browser (Remote UI), register the key pair as described below. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. For help, see step 1 in “Generating a Key Pair for SSL Communications,” on p. 3-21. 3 Press [TCP/IP Settings] ➞ press [ ] or [ ] until [Certificate Settings] appears ➞ press [Certificate Settings].
❑ Press [Key Name] ➞ enter the name of the private key (up to 24 characters) using the on-screen keyboard ➞ press [OK]. ❑ Press [Password] ➞ enter the password for the private key (up to 24 characters) using the on-screen keyboard ➞ press [OK]. ❑ Press [OK]. 5 Setting up the Machine for Your Network Environment 3 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
4 Press [Key and Certificate List]. Check or delete the desired keys and certificates. 3 IMPORTANT If (invalid) is displayed to the left of a key pair, it may be invalid or corrupted. After deleting the invalid or corrupted file, generate or register a new key pair. (See “Generating a Key Pair for SSL Communications,” on p. 3-21, or “Registering a Key and Certificate,” on p. 3-25.) ● If you want to display the details of a certificate: ❑ Select the key and certificate you want to check ➞ press [Cert.
● If you want to check what a key pair is being used for: ❑ Select the key and certificate with ‘On’ indicated under
- If the key pair is used for IEEE802.1X authentication, register a new key pair and set it as the default key. (See “Registering a Key and Certificate,” on p. 3-25, and “Selecting the IEEE802.1X Authentication Method,” on p. 2-10.) The key pair reset to ‘Off’ can be deleted. ❑ Press [Yes] to erase the selected file. To quit, press [No]. ❑ Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. Registering a CA Certificate Apart from the X.
3 4 3 Press [Register CA Certificate]. Register the CA certificate. Setting up the Machine for Your Network Environment ❑ Select the CA certificate file you want to register ➞ press [Register]. NOTE • Up to 10 CA certificates can be registered. • If you want to delete unnecessary files, select the file ➞ press [Erase] ➞ [Yes]. ❑ Press [Yes]. 5 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Checking/Deleting a CA Certificate You can display the details of registered CA certificates. You can also delete unnecessary CA certificates. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. For help, see step 1 in “Generating a Key Pair for SSL Communications,” on p. 3-21. 3 Press [TCP/IP Settings] ➞ press [ ] or [ ] until [Certificate Settings] appears ➞ press [Certificate Settings]. For help, see steps 2 and 3 in “Generating a Key Pair for SSL Communications,” on p. 3-21.
The certificate details are displayed. NOTE • Press [All] to display the complete information of the listing. • If [Cert. Verif.] is pressed, the machine checks for errors in the certificate. ● If you want to delete a registered CA certificate: 3 ❑ Select the CA certificate you want to Setting up the Machine for Your Network Environment erase ➞ press [Erase]. ❑ Press [Yes] to erase the selected file. To quit, press [No]. ❑ Restart the machine.
Setting the Use of HTTP You can enable or disable HTTP on the machine. HTTP is used for communicating to a networked computer via the Remote UI. NOTE The default setting is ‘On’. 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [TCP/IP Settings]. Setting the Use of HTTP 3-33 3 Setting up the Machine for Your Network Environment IMPORTANT Changes made to Use HTTP become effective when the machine is restarted.
3 Press [ ] or [ ] until [Use HTTP] appears ➞ press [Use HTTP]. 4 Setting up the Machine for Your Network Environment 3 Press [On] or [Off] to enable or disable HTTP ➞ press [OK]. NOTE Pressing [Off] for [Use HTTP] automatically sets [Remote UI On/Off] to ‘Off’. (See “Restricting the Use of Remote UI,” on p. 6-34.) 5 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Setting the Default Key for SSL Communications Follow the procedure below to set the default key for SSL communications. 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [TCP/IP Settings]. Setting the Default Key for SSL Communications 3-35 3 Setting up the Machine for Your Network Environment IMPORTANT • Before you start setting the default key for SSL communications, make sure to perform the following: - Generate an SSL key pair.
3 Press [ ] or [ ] until [SSL Settings] appears ➞ press [SSL Settings]. 4 Setting up the Machine for Your Network Environment 3 Press [Key and Cert.]. 5 Select the key pair you want to use ➞ press [Set as Def. Key]. IMPORTANT If the default key cannot be changed, perform the following: - Access the E-mail/I-Fax settings and make sure that the SSL settings for POP and SMTP are set to ‘Off’. (See “Setting up E-Mail/I-Fax Function,” on p. 3-52.
6 Press [Yes]. To quit, press [No]. Restart the machine. 3 Turn OFF the machine, wait at least 10 seconds, and then turn it ON. IMPORTANT To enable SSL communication, perform the following depending on your needs: - Access the E-mail/I-Fax settings and enable the SSL settings for POP and/or SMTP. (See “Setting up E-Mail/I-Fax Function,” on p. 3-52.) - Access the Remote UI On/Off settings and set the Use SSL setting to ‘On’. (See “Restricting the Use of Remote UI,” on p. 6-34.
Setting Port Numbers Depending on your network environment, you can change the port number for each protocol. IMPORTANT • , , , and are available only when the Send function (optional for the imageRUNNER 2545/2535/ 2530/2525/2520) is activated. • Changes made to Port Number Settings become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
3 4 Press [TCP/IP Settings]. Press [ ] or [ ] until [Port Number Settings] appears ➞ press [Port Number Settings]. 3 Press the key for the desired protocol to change the port number. Press [ ] or [ ] to display the page containing the key for the desired protocol. 5 Press [-] or [+] to enter the port number ➞ [OK]. You can also enter the number using (numeric keys). Repeat steps 4 and 5 to change the port number for the other protocols.
6 Press [Done]. 7 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Specifying Proxy Settings Follow the procedure below to specify Proxy Settings according to your network environment. NOTE The default setting is ‘Off’. 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [TCP/IP Settings]. Specifying Proxy Settings 3-41 3 Setting up the Machine for Your Network Environment IMPORTANT Changes made to Proxy Settings become effective when the machine is restarted.
3 4 Setting up the Machine for Your Network Environment 3 Press [ ] or [ ] until [Proxy Settings] appears ➞ press [Proxy Settings]. Specify proxy settings. ● If you want to use a proxy: ❑ Press [On] for
Confirming the Department ID and Password You can confirm the Department ID and password when printing using a driver that supports Windows Vista/7. NOTE The default setting is ‘On’. 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [TCP/IP Settings]. Confirming the Department ID and Password 3-43 3 Setting up the Machine for Your Network Environment IMPORTANT Changes made to Confirm Dept. ID Management Password become effective when the machine is restarted.
3 Press [ ] or [ ] until [Confirm Dept. ID Management Password] appears ➞ press [Confirm Dept. ID Management Password]. 4 3 Press [On] or [Off] ➞ [OK]. Setting up the Machine for Your Network Environment [On]: Confirms the Department ID and password when printing using a driver that supports Windows Vista/7. [Off]: Does not confirm the Department ID and password when printing using a driver that supports Windows Vista/7. 5 Restart the machine.
Setting Application Protocols for Printing You can select the printing method over a TCP/IP network. NOTE The default settings are as follows: - LPD Settings: On - RAW Settings: On - WSD Print Settings: Off 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [TCP/IP Settings].
3 4 3 Press [ ] or [ ] until [LPD Settings] appears ➞ press [LPD Settings]. Press [On] or [Off] ➞ [OK]. Setting up the Machine for Your Network Environment [Off]: Does not use LPD. [On]: Uses LPD as the printing protocol. 5 3-46 Setting Application Protocols for Printing Press [ ] or [ ] until [RAW Settings] appears ➞ press [RAW Settings].
6 Specify the Raw settings. ● If you want to use Raw as the printing protocol: ❑ Press [On] for
8 Specify the WSD Print Settings. ● If you want to use WSD (Web Services for Devices) for printing: ❑ Press [On] for
Setting up the Send Files Function of the Machine (SMB Settings) This setting is necessary for sending data to a Windows shared folder. NOTE The default settings are as follows: - SMB Settings: On - Use LM Announce: Off 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. Press [SMB Settings].
3 Specify the SMB settings. ● If you send scanned documents to a Windows shared folder: ❑ Press [On] for
❑ Press [Comment] ➞ enter a comment if necessary ➞ press [OK]. NOTE The comment is displayed on the network. ❑ If you want the machine to notify the LAN NOTE • is provided to enable the LAN Manager to refer to the machine. • If the LAN Manager does not have to refer to the machine, you can control the traffic over your network by selecting [Off] for . ❑ Press [OK]. ● If you do not send scanned documents to a Windows shared folder: ❑ Press [Off] for
Setting up E-Mail/I-Fax Function To set up the Scan to E-mail and I-fax functions, follow the procedure below. IMPORTANT • To send e-mails or I-faxes with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must be activated with the optional Color Send Kit-Y1. • Changes made to E-mail/I-Fax settings become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
3 Press [ ] or [ ] until [E-maiI/ l-Fax] appears ➞ press [E-mail/ I-Fax]. Specify the mail server for receiving e-mails/I-faxes. 3 The machine supports both SMTP and POP3 functions. NOTE The machine can receive I-faxes, e-mail messages in text format, and TIFF-F and JPEG files attached to e-mail messages in text format. ● If you want to receive e-mails/I-faxes using the machine’s own SMTP receiving function: ❑ Press [Off] for ➞ press [On] for .
❑ Press [Authentication/Encryption]. ❑ Press [Next]. Setting up the Machine for Your Network Environment 3 ❑ Press [SSL] or [On] for depending on your network environment ➞ press [OK]. If you select [SSL] for , the machine receives SSL-encrypted data only. (The machine does not receive unencrypted data.
● If you want to receive e-mails/I-faxes using a POP server: ❑ Press [On] for ➞ press [Off] for . e-mail address your machine will use ➞ press [OK]. ❑ Press [Next]. ❑ Press [POP Server] ➞ enter the POP server IP address or name using the on-screen keyboard ➞ press [OK]. ❑ Press [POP Address] ➞ enter the login name for access to the POP server ➞ press [OK].
❑ Press [POP Password] ➞ enter the password for access to the POP server ➞ press [OK]. ❑ Use [-] or [+] to set [POP Interval] at the interval you want the POP server to check for incoming e-mails. Setting up the Machine for Your Network Environment 3 NOTE • You can also enter values using (numeric keys). • If the interval is set to ‘0’, the POP server is not checked automatically.
❑ Press [Next]. ❑ Press [On] for ➞ press [OK]. ❑ Proceed to step 4 to specify the settings for sending e-mails/I-faxes. 4 Specify the mail server for sending e-mails/I-faxes. NOTE If the screen <[Network Settings] Effective after ON/OFF> is displayed at this point, press [ ] or [ ] until [E-mail/I-Fax] appears ➞ press [E-mail/I-fax], and proceed to the steps below.
● If you are using an SMTP server that requires POP before SMTP as the authentication method: ❑ Press [SMTP Server] ➞ enter the SMTP server IP address or name ➞ press [OK]. Enter the SMTP server name if the SMTP server address is already registered in the DNS server. Enter the IP address of the SMTP server if the SMTP server address is not registered in the DNS server. ❑ Press [Next].
❑ Press [On] for and/ or , depending on your network environment ➞ press [OK] to return to the [E-mail/ I-Fax] screen. ❑ Press [Next] ➞ [OK]. ❑ Proceed to step 5. ● If you are using an SMTP server that requires SMTP Authentication: ❑ Press [SMTP Server] ➞ enter an SMTP server IP address or name ➞ press [OK]. Enter the SMTP server name if the SMTP server address is already registered in the DNS server.
• If you select [On] for both and , the user name used to log in to Authorized Send is automatically inserted in the [User Name] text box of the SMTP authentication screen. ❑ Press [User] ➞ enter the user name used for logging in to the SMTP server ➞ press [OK]. If you are using the server that requires the domain name to be included with your user name, enter a user name in [User] using the following format: user name @domain name.
IMPORTANT • If the SMTP server does not support encryption, the data will not be encrypted, even when [On] is selected for . • To send SSL-encrypted data using SMTP, changing the port number for may be required. (See “Setting Port Numbers,” on p. 3-38.) The proper port number differs depending on your network environment. For details, consult your network administrator or e-mail service provider. ❑ Press [Next] ➞ [OK]. ❑ Proceed to step 5. Restart the machine.
Setting up LDAP Server If the information for an LDAP (Lightweight Directory Access Protocol) server is registered in the machine, you can search for e-mail addresses and fax numbers via the LDAP server. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book. LDAP Server Setting up the Machine for Your Network Environment 3 john@example.
Registering LDAP Server Specify the relevant information for the LDAP server, such as the server name and address. 1 Press (Additional Functions) ➞ [System Settings]. 2 3 Press [ ] or [ ] until [Register LDAP Server] appears ➞ press [Register LDAP Server]. Press [Register].
4 Specify the LDAP server information. ❑ Press [Server] ➞ enter a server name ➞ press [OK]. Setting up the Machine for Your Network Environment 3 ❑ Press [Server Address] ➞ enter the server’s address ➞ press [OK]. NOTE If is set to ‘Use (security authent.)’ for the LDAP server and Reverse DNS Lookup (a function that looks up the host name from the IP address) is not supported, enter a host name instead of an IP address.
5 Press [Next]. 6 Press [Port Number] ➞ enter a port number using (numeric keys). 7 Press [Max. No. of Addresses] ➞ enter the maximum number of addresses to search using (numeric keys).
8 Press [Search Timeout] ➞ enter the timeout time, in seconds, using (numeric keys). IMPORTANT Depending on the conditions such as authentication methods you are using, the timeout time may be shorter than designated. 9 Setting up the Machine for Your Network Environment 3 Press [Next]. 10 Select [Do not use], [Use], or [Use (security authent.)] for . NOTE • [Use (security authent.
● If [Do not use] is selected: ❑ Select the Server LDAP version and character code ➞ press [OK]. Select the LDAP version and character code according to the LDAP server’s environment. ❑ Select the LDAP version and character code according to the LDAP server’s environment ➞ press [Next]. ❑ Press [User] ➞ enter the user name according to the type of LDAP server you are using ➞ press [OK].
❑ Press [Password] ➞ enter a password ➞ press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Register screen. ❑ Select [On] or [Off] for . 3 Setting up the Machine for Your Network Environment [On]: When searching for information on the server, a login information dialog box is displayed even if a password is not required. [Off]: When searching for information on the server, a login information dialog box is not displayed.
❑ Press [User] ➞ enter a user name ➞ press [OK]. Example: If is the Windows user name: user1 ❑ Press [Password] ➞ enter a password ➞ After pressing [OK], the password that you entered appears as asterisks (********) on the Register screen. ❑ Press [Domain Name] ➞ enter a domain name ➞ press [OK]. Enter the directory tree name of the Active Directory, such as . ❑ Select [On] or [Off] for .
NOTE If Authorized Send is activated, appears on the top of the Register screen. Press [On] to use the same user name and password as the login information for Authorized Send or [Off] to use the user name and password registered at this step. 11 Press (Reset) to return to the top screen. Changing LDAP Server Setting You can change the settings for a stored LDAP server.
Deleting LDAP Server You can delete a stored LDAP server. 1 Press (Additional Functions) ➞ [System Settings]. For help, see step 1 in “Registering LDAP Server,” on p. 3-63. Press [ ] or [ ] until [Register LDAP Server] appears ➞ press [Register LDAP Server]. For help, see step 2 in “Registering LDAP Server,” on p. 3-63. 3 4 Select the LDAP server that you want to erase ➞ press [Erase]. Press [Yes]. If you do not want to erase the LDAP server, press [No]. The selected LDAP server is erased.
Registering/Editing LDAP Search Attributes You can register or edit the LDAP search attributes. 1 Press (Additional Functions) ➞ [System Settings]. For help, see step 1 in “Registering LDAP Server,” on p. 3-63. 2 3 Press [ ] or [ ] until [Register LDAP Server] appears ➞ press [Register LDAP Server]. Setting up the Machine for Your Network Environment For help, see step 2 in “Registering LDAP Server,” on p. 3-63. 3 4 Press [Reg./Edit LDAP Search]. Register or edit the LDAP search attributes.
❑ Press [Display Name] ➞ enter the name to display ➞ press [OK]. ❑ Press [Attribute Name] ➞ enter the attribute name ➞ press [OK]. ❑ Press [OK]. ● If you want to edit a search attribute: ❑ Select the search attribute that you want to edit ➞ press [Register/Edit]. ❑ Press [Display Name] ➞ edit the name to display ➞ press [OK]. ❑ Press [Attribute Name] ➞ edit the attribute name ➞ press [OK]. ❑ Press [OK].
● If you want to erase a search category: ❑ Select the search attribute that you want to erase ➞ press [Erase]. ❑ Press [Yes]. Setting up the Machine for Your Network Environment 3 5 Press (Reset) to return to the top screen. Printing LDAP Server Settings You can print the LDAP server settings. 1 Press (Additional Functions) ➞ [System Settings]. For help, see step 1 in “Registering LDAP Server,” on p. 3-63. 2 Press [ ] or [ ] until [Register LDAP Server] appears ➞ press [Register LDAP Server].
4 Press [Yes]. The LDAP Server settings list is printed. Press (Reset) to return to the top screen.
Setting up the Machine for Your Network Environment 3 3-76 Setting up LDAP Server
Setting the Send Function 4 CHAPTER This chapter describes how to set the System Settings items related to the Send function. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. Specifying Communications Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 E-Mail/I-Fax Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specifying Communications Settings This section describes the System Settings items related to the e-mail, I-fax, and fax functions. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings listed below. ■ Maximum Data Size For Sending 4 Setting the Send Function Sets the maximum data size for outgoing e-mail messages and I-fax documents. If the data size of the document sent from the machine exceeds the specified maximum data size and
1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. 2 Press [E-mail/I-Fax Settings]. 3 Setting the Send Function 4 Specify each settings. : Use [-] or [+] to specify the maximum data size for sending. You can set the Maximum TX Data Size from 0 to 99 MB, in 1 MB increments. If you enter ‘0’ MB as the data size, there is no size limit on the data that is sent.
: [On]: When the data size of the document exceeds the size set in , the document is sent as separate files. If the data size of a single page document exceeds the maximum data size for sending, the send job is handled as an error and the document cannot be sent. [Off]: When the data size of the document exceeds the size set in , the document is not sent. : Press [Subject] ➞ enter the default subject ➞ press [OK].
1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. For help, see “E-Mail/I-Fax Settings,” on p. 4-2. 2 Press [Fax Settings]. 3 Select the desired Send Start Speed and Receive Start Speed by pressing each drop-down list ➞ press [OK]. If your document transmission or reception is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed.
NOTE • If you select ‘Prefix’ for R-Key Settings, you can set a code of up to 20 digits that will access an outside line. Be sure to enter a pause [P] after the prefix code. • The default setting is ‘PSTN’. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings] ➞ [Fax Settings] ➞ [R-key Settings]. Setting the Send Function 4 2 Press [PSTN] or [PBX]. ● If your machine is connected to an outside line: ❑ Press [PSTN] ➞ [OK]. ❑ Proceed to step 4.
3 Select the type of PBX you are using. ● If you select [Prefix]: ❑ Press [Prefix] ➞ [Code]. ❑ Enter the prefix code using (numeric keys) ➞ press [OK] ➞ [OK]. ● If you select [Hooking]: ❑ Press [Hooking] ➞ [OK]. The selected mode is set. 4 Press (Reset) to return to the top screen. Specifying Communications Settings 4-7 4 Setting the Send Function Be sure to enter a pause after the prefix code. If you press [Pause] at the end of the prefix code,
is displayed.
Memory Lock Settings There may be occasions when you want to use the Memory Lock mode, which stores all incoming documents in the memory until you are ready to print or send them. After the Memory Lock is turned ‘On’, the machine will enter the Memory Lock mode. The documents received when the machine is in the Memory Lock mode are stored in memory until you unlock the memory with a password and print them.
1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. For help, see “E-Mail/I-Fax Settings,” on p. 4-2. 2 Press [Memory Lock Settings]. NOTE If the screen shown on the left appears, enter the password using (numeric keys) ➞ press [Next]. 3 - Press [On] or [Off]. ● If you want to set the Memory Lock mode: ❑ Press [On] ➞ [Option]. ❑ Proceed to step 4. ● If you do not want to set the Memory Lock mode: ❑ Press [Off]. ❑ Proceed to step 7.
4 If you want to set a password for the Memory Lock mode, enter a password using (numeric keys) ➞ press [Next]. If you do not want to set the Memory Lock with a password, press [Next] without entering any number. Once the Memory Lock password is set, it is necessary to enter the password when you want to change the Memory Lock Settings, except when you have logged in to the machine by entering the System Manager ID and System Password.
● If you want to specify the Memory Lock Time Settings: ❑ Press [On] for ➞ press [Next]. If you do not want to set the Memory Lock Time, press [Off] ➞ go to step 6. NOTE If [Off] is selected, the Memory Lock mode will not start automatically at a specified time. The machine enters the Memory Lock mode only when you manually set Memory Lock to ‘On’ from the Memory Lock Settings screen.
6 7 Press (Reset) to return to the top screen. Selecting Country or Region Setting the Send Function 4 When all settings are complete, press [OK]. Select the country or region where the machine is located. IMPORTANT Changes made to Select Country/Region become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
3 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. 4 Setting the Send Function 4 Select the country or region ➞ press [OK].
Storing Forwarding Settings You can set the machine to forward received fax/I-fax documents to other machines or the file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. This section explains forwarding conditions and how to register, change, and erase forwarding destinations. ■ Document Handling under Forwarding Settings Setting the Send Function 4 *1 If Forward w/o Cond.
*2 I-fax/fax documents with forwarding errors stored in memory can be confirmed, deleted, printed, and forwarded to the destinations registered in the One-touch Buttons or the Address Book from the I-Fax or Fax Forwarding Error Status Screen on the System Monitor screen. (See Chapter 6, “Checking/Changing the Status of Documents in Memory,” in the Sending and Facsimile Guide.
2 Press [Register]. 3 Press [Condition Name]. Setting the Send Function 4 4 Enter a name for the forwarding condition ➞ press [OK]. You can enter up to 50 characters for the condition name. 5 4-16 Storing Forwarding Settings Press [Forwarding Conditions].
6 Press [Fax] or [I-Fax] ➞ [Next]. This step is necessary only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated and the optional Super G3 Fax Board-AG1 is attached to the machine. Set the forwarding conditions.
[does not contain]: Forwards the document if the Fax Number information does not contain the characters entered. ❑ Enter the forwarding criterion using - (numeric keys) ➞ press [OK]. [Space]: Press to insert a space between numbers. [+]: Press to insert a “+” sign between the country code and fax number. [ ] [ ]: Use to move the position of the cursor. [Backspace]: Press to delete the number immediately to the left of the cursor.
● If the Send function (optional for the imageRUNNER 2545/2535/2530/ 2525/2520) is activated and the Super G3 Fax Board-AG1 is not attached to the machine, or ‘I-Fax’ is selected as the receive type: ❑ Press the Destination, From, or Subject drop-down list. The available forwarding conditions are: [disregarded]: Disregards the Destination, From, or Subject information as forwarding conditions. [equals]: Forwards the document if the From or Subject information matches all of the characters entered.
❑ Enter the forwarding criteria ➞ press [OK]. ❑ If necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the Destination, From, and Subject drop-down lists, press [Set.] next to the criteria you want to change ➞ enter the new criteria ➞ press [OK]. You can enter up to 120 characters for the Destination, and 128 characters for the From or Subject forwarding criteria.
10 Select a destination ➞ press [OK]. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [ ] or [ ] to scroll to the desired destination. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.
12 Select the file format of the document you want to forward ➞ press [Done]. ● If [Fax] is selected as the receive type on step 6: If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages]. File Formats: [TIFF]: Forwards the file in the TIFF (B&W) format.
[TIFF (B&W)/PDF (Color)]: Forwards the file in the TIFF (B&W) or PDF (Color) format. NOTE • Documents are forwarded in the same color mode (B&W or Color) as when they were received. • To view a TIFF or JPEG file, a software application that supports the TIFF or JPEG format (such as Imaging for Windows) is required. • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required. 13 Press [OK]. 14 Press (Reset) to return to the top screen.
2 3 4 Press [Forward w/o Cond]. Press the Receive Type drop-down list ➞ select [Fax] or [I-Fax]. Setting the Send Function This step is necessary only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated and the optional Super G3 Fax Board-AG1 is attached to the machine. 4 4-24 Storing Forwarding Settings Press [Forwarding Destination].
5 Select the forwarding destination ➞ press [OK]. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If the desired destination is not displayed, press [ ] or [ ] to scroll to the desired destination. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.
7 Select the file format of the document you want to forward ➞ press [Done]. ● If [Fax] is selected as the receive type on step 3: If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages]. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages]. File Formats: [TIFF]: Forwards images in the TIFF format. Forwards the file in the TIFF (B&W) format.
● If [I-Fax] is selected as the receive type on step 3: : When the received document contains two or more pages, they are divided into separate files, each of which consists of only one page. [PDF (B&W)/JPEG (Color)]: Forwards the file in the PDF (B&W) or JPEG (Color) format. [TIFF (B&W)/JPEG (Color)]: Forwards the file in the TIFF (B&W) or JPEG (Color) format. [PDF]: Forwards the file in the PDF format regardless of the color mode.
Checking/Changing Forwarding Settings You can check or change forwarding settings that have been stored. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4-15. 2 Select the forwarding setting whose details you want to check ➞ press [Detail/Edit]. 4 Setting the Send Function If the desired forwarding setting is not displayed, press [ ] or [ ] to scroll to the desired forwarding setting.
Turning Forwarding ON/OFF You can set whether received documents are forwarded. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4-15. 2 Select the desired forwarding setting ➞ press [Validate/ Invalidate]. : The received document is not forwarded to the specified destination even if it matches the forwarding conditions. If the desired forwarding setting is not displayed, press [ desired forwarding setting.
Erasing Forwarding Settings You can erase forwarding settings that have been stored. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4-15. 2 Select the forwarding setting that you want to erase ➞ press [Erase]. 4 Setting the Send Function If the desired forwarding setting is not displayed, press [ ] or [ ] to scroll to the desired forwarding setting. 3 Press [Yes].
Printing Forwarding Settings You can print a list of the stored forwarding settings. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. For help, see step 1 in “Storing Forwarding Settings,” on p. 4-15. 2 Press [Print List]. 3 Press [Yes]. To cancel printing, press [No]. The forwarding settings are printed. 4 Press (Reset) to return to the top screen.
Handling Forwarding Documents You can set how the machine handles the documents to be forwarded. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated or the optional Super G3 Fax Board-AG1 is attached to the machine.
2 3 Press [ ] or [ ] until [Store/ Print When Forwarding] appears ➞ press [Store/Print When Forwarding]. Press [Print Image]. 4 Press [On], [For Error Only], or [Off] ➞ [OK]. [On]: Print all the images that has been forwarded. [For Error Only]: Prints the image only when forwarding has failed. [Off]: Does not print the image. 5 Press [Store Image to Memory].
6 Press [For Error Only] or [Do Not Store] ➞ [OK]. [For Error Only]: Stores the image in memory if forwarding fails. [Do Not Store]: Does not store the image. NOTE If you set Store Image to Memory to ‘For Error Only’, you can redirect the jobs with forwarding errors to destinations registered in the Address Book or one-touch buttons from the I-FAX Forwarding Error Status screen or Fax Forwarding Error Status screen.
Restricting the Send Function This section describes the setting items that restrict the Send function. Setting a Password for the Address Book You can set a password for the Address Book. If a password is set, restrictions can be placed on registering, editing, and erasing destinations. NOTE • It is not necessary to enter the Address Book password when you have logged in to the machine by entering the System Manager ID and System Password. • You can enter up to seven digits for the password.
2 Press [ ] or [ ] until [Restrict the Send Function] appears ➞ press [Restrict the Send Function]. 3 Press [Address Book Password]. Setting the Send Function 4 4 Enter the desired password using (numeric keys) ➞ press [OK]. If you set a password, it is necessary to enter the password whenever you want to change Address Book settings, including the one-touch buttons. You cannot store a password that only consists of zeros, such as <0000000>.
NOTE • If you make a mistake when entering the password, press (Clear) ➞ enter the correct password. • If you do not want to use the Address Book password, delete the registered password by pressing (Clear) ➞ [OK]. 5 Press (Reset) to return to the top screen. Restricting New Addresses This mode enables you to restrict the entry of new destinations. When you set Restrict New Addresses to ‘On’, the following are restricted: - Specifying a destination using the numeric keys. - Registering new destinations.
3 Press [Restrict New Addresses]. 4 Press [On] or [Off] ➞ [OK]. [On]: You cannot specify new destinations. [Off]: You can specify new destinations. Setting the Send Function 4 5 Press (Reset) to return to the top screen. Enabling Fax Transmission via the Fax Driver This mode enables you to send faxes via the fax driver. IMPORTANT This setting is available only when the optional Super G3 Fax Board-AG1 is attached to the machine. NOTE The default setting is ‘On’.
2 Press [ ] or [ ] until [Restrict the Send Function] appears ➞ press [Restrict the Send Function]. For help, see step 2 in “Setting a Password for the Address Book,” on p. 4-35. 3 Press [Allow Fax Driver TX]. 4 Press [On] or [Off] ➞ [OK]. [On]: The machine can send documents via the fax driver. [Off]: The machine cannot send documents via the fax driver. 5 Press (Reset) to return to the top screen.
Restricting Recall This mode enables you to restrict the use of the Recall function. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated or the optional Super G3 Fax Board-AG1 is attached to the machine. NOTE The default setting is ‘Off’. 1 4 Press (Additional Functions) ➞ [System Settings]. Setting the Send Function For help, see step 1 in “Setting a Password for the Address Book,” on p. 4-35.
5 Press (Reset) to return to the top screen. Entering a Fax Number Twice to Confirm It This mode helps to prevent you from sending documents to the wrong destination (numeric keys). If you set this mode when specifying the fax number using to ‘On,’ you will be asked to enter the fax number again after pressing (Start). IMPORTANT This setting is available only when the optional Super G3 Fax Board-AG1 is attached to the machine. NOTE The default setting is ‘Off’.
4 Press [On] or [Off] ➞ [OK]. [On]: The confirmation screen appears when you enter a fax number using (numeric keys). [Off]: The confirmation screen does not appear. 5 (Reset) to return to the top screen. Restricting Sequential Broadcast Setting the Send Function 4 Press This mode enables you to restrict sending to multiple destinations when one or more fax numbers are included (except for those registered in a group address).
3 Press [ ] or [ ] until [Restrict Sequential Broadcast] appears ➞ press [Restrict Sequential Broadcast]. Press [Broadcast Confirmation], [Prohibit Broadcast], or [Off] ➞ [OK]. [Broadcast Confirmation]: A confirmation message appears if you try to send documents with sequential broadcasting. [Prohibit Broadcast]: You cannot send documents with sequential broadcasting. [Off]: Sending documents with sequential broadcasting is not restricted. 5 Press (Reset) to return to the top screen.
2 Press [ ] or [ ] until [Memory Media Settings] appears ➞ press [Memory Media Settings]. 3 Press [Use Scan to Memory Media]. Setting the Send Function 4 4 Press [On] or [Off] ➞ [OK]. [On]: You can send documents to a USB memory media device. [Off]: You cannot send documents to a USB memory media device. 5 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Setting up Computers to Use Print and Send Functions 5 CHAPTER This chapter provides instructions on how to set up a computer for printing and sending faxes, and how to set up a file server to receive documents sent from the machine. Setting up a Computer for Printing/Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Printer Connection Method (LPD/Raw) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3 Setting File Server (FTP) . . . . .
Setting up a Computer for Printing/Sending a Fax After you have completed the protocol settings for printing and sending a fax with the machine, you are ready to set up each of the computers for printing or sending a fax. ■ Connecting to a TCP/IP Network All computers that use the machine must have TCP/IP client software installed and must be enabled for TCP/IP network use. For details, see the documentation provided with the operating system.
NOTE If Windows 2000/XP/Vista/7/Server 2003/Server 2008 or Mac OS X (10.4.9 or later) is on your network, you can set up a print server for more efficient management of network printers. Once a print server is set up, it can manage the print jobs. Also, by setting up a driver for the print server, the printer driver can be installed in each computer via the network. Printer Connection Method (LPD/Raw) The procedure described in this section is for specifying the port setting.
● For Windows XP Professional/Server 2003 ❑ Click on the [Start] menu ➞ [Printers and Faxes]. ● Windows XP Home Edition ❑ Click on the [Start] menu ➞ point to [Control Panel] ➞ [Printers and Other Hardware] ➞ click [Printers and Faxes]. ● Windows Vista/Server 2008 ❑ Click on the [Start] menu ➞ [Control Panel] ➞ [Hardware and Sound] ➞ [Printers]. ● Windows 7/Server 2008 R2 ❑ Click on the [Start] menu ➞ [Devices and Printers].
5 From [Available ports types], select [Standard TCP/IP Port] ➞ click [New Port]. The Add Standard TCP/IP Printer Port Wizard starts. 6 7 Click [Next]. In [Printer Name or IP Address], enter the printer IP address or printer host name ➞ click [Next]. For Windows 7 8 After the computer has confirmed that there is a printer to which the entered IP address is assigned, the [Completing the Add Standard TCP/IP Printer Port Wizard] window appears ➞ click [Finish].
9 Click [Close] to close the [Printer Ports] dialog box. ● If you want to use LPD: ❑ Proceed to step 10. ● If you want to use Raw: ❑ Proceed to step 11. 10 If you want to use LPD, change the port configuration information. ❑ In the printer properties dialog box, click [Configure Port]. ❑ Click [LPR] under [Protocol] ➞ enter a print queue name in [Queue Name] under [LPR Settings] ➞ click [OK].
Setting File Server (FTP) To send data from the machine to a computer on your network, you need to specify the settings of the computer that receives the data. This section describes how to set up a computer as an FTP server. NOTE You can also send data over a TCP/IP network to a: - Windows shared folder (Windows 2000/XP/Vista/7/Server 2003/Server 2008) - Samba shared folder (UNIX/Linux) - Mac OS X shared folder For more information, see “Setting File Server (File Sharing),” on p. 5-18.
Windows 2000/XP/Vista/7/Server 2003/Server 2008 IMPORTANT • It is recommended that the FTP server be configured by the network administrator. • To use a Windows machine as an FTP server, it is necessary to install the IIS versions listed below. If IIS is not installed in the computer you are using, you will need to install IIS before entering these settings. For installation procedures, see the documentation provided with your operating system.
2 Start IIS. ● If you are using Windows 2000: ❑ Click [Start] on the Windows taskbar ➞ point to [Programs] ➞ point to [Administrative Tools] ➞ click [Internet Service Manager]. ● If you are using Windows XP: ❑ Click [Start] on the Windows taskbar ➞ click [Control Panel]. ❑ Click [Performance and Maintenance] ➞ [Administrative Tools] ➞ [Internet Information Services]. ● If you are using Windows Vista: ❑ Click [Start] on the Windows taskbar ➞ right-click [Computer] ➞ click [Manage].
4 Confirm [Full computer name]. ● If you are using Windows 2000: ❑ Right-click the [My Computer] icon on the desktop ➞ click [Properties]. ❑ Click the [Network Identification] tab to display the [Network Identification] sheet ➞ confirm [Full computer name]. ❑ Click [Cancel] to close the [System Properties] dialog box. ● If you are using Windows XP/Server 2003: ❑ Click [Start] on the Windows taskbar ➞ right-click [My Computer] ➞ click [Properties].
❑ In the [New User] dialog box, enter the user name in [User name] ➞ enter the password in [Password] ➞ re-enter the password in [Confirm password]. For Windows 7 Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 24 (14 for Windows 2000) alphanumeric characters. ❑ Deselect [User must change password at next logon]. ❑ Select [Password never expires]. ❑ Confirm the settings ➞ click [Create]. ❑ Click [Close] to close the [New User] dialog box.
IMPORTANT • To use [Full computer name], which was confirmed in step 4, as the host name for [Host Name] as shown in the above example, it is necessary to use a DNS server. (This applies even if the machine and the FTP server are in the same subnet.) If no DNS server is available, the host name setting should be specified using the IP address of the FTP server. • Up to 47 alphanumeric characters can be entered for [Host Name] and 120 characters for [File Path] on the touch panel display.
Set a destination address using the machine’s control panel. Sample destination setting: • Server side settings: [Host Name]: starfish [Domain]: organization.company.com The user’s home directory is /home/hsato, and /home/hsato/share is the data destination. • The machine’s destination settings: 5 The Protocol drop-down list:FTP [Host Name]: starfish.organization.company.
Mac OS X NOTE The following procedures are based on Mac OS X version 10.5. The procedures may differ depending on the versions of Mac OS X you are using. 1 Log in to Mac OS X as Administrator. 2 Start the FTP services under Mac OS X. ❑ ❑ ❑ ❑ ❑ Setting up Computers to Use Print and Send Functions 5 3 Click the Apple icon in the top left of the screen ➞ [System Preferences]. Click the [Sharing] icon in the [System Preferences] window. Select [File Sharing] ➞ click [Options].
NOTE To send files to the shared folder, it is necessary to enable write access for the user. ❑ Close the [ Info] window. Set a destination address using the machine’s control panel. Sample destination setting: • Server side settings (set using the above procedure): Create a folder named “share” in the [Public] folder in the [Home] folder of the user named “yoko,” and then specify “share” as the folder to which files are sent.
FTP Server for iW Gateway NOTE An FTP server for iW Gateway is required for receiving data from the machine. 1 Set up the FTP server for iW Gateway. For details about the settings, see the iW Gateway User’s Guide. 2 On the FTP server for iW Gateway, specify the folder to store data sent from the machine. For details about the settings, see the iW Gateway User’s Guide. NOTE • Up to 128 alphanumeric characters can be entered for a folder name.
Use the Remote UI of the machine to import the destination data exported in step 3 into the machine. ❑ ❑ ❑ ❑ ❑ Click [Add. Func.] of the Remote UI ➞ click [Import/Export]. Click [Address Book]. Click [Import]. Click [Browse] ➞ select the file to import. Click [OK]. IMPORTANT If you switch the language of the touch panel display, [Host Name] and [File Path] may not be displayed correctly.
Setting File Server (File Sharing) To send data from the machine to a computer on your network, you need to specify the settings of the computer that receives the data. This section describes how to configure a shared folder. IMPORTANT • It is recommended that the network administrator configure the file server. • To send data from the machine to a server on the network, you must enter an address setting from the control panel.
Confirming Computer Name and Necessary Components for File Sharing (Windows 2000/XP/Vista/7/Server 2003/Server 2008) NOTE The number of users or clients that can access a server running Windows 2000/XP/ Vista/7/Server 2003/Server 2008 is limited. After this number of users or clients is reached, it is not possible to send to a server running Windows 2000/XP/Vista/7/ Server 2003/Server 2008. 1 Log on to Windows with administrator privileges. 2 Confirm the computer name.
3 Confirm the necessary components for file sharing. ● If you are using Windows 2000: ❑ Right-click the [My Network Places] icon on the desktop ➞ select [Properties] to open the [Network and Dialup Connections] dialog box. ❑ Right-click the [Local Area Connection] icon ➞ select [Properties]. ❑ Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.
❑ Make sure that all the check boxes below are selected. If any of the boxes is not selected, select it. • [Client for Microsoft Networks] • [File and Printer Sharing for Microsoft Networks] • [Internet Protocol Version 4 (TCP/IPv4)] ❑ Close all the dialog boxes. ● If you are using Windows Server 2003: ❑ ❑ ❑ ❑ Click [Start] on the Windows taskbar ➞ select [Control Panel]. Select [Network Connections]. Right-click [Local Area Connection] ➞ select [Properties].
Setting Shared Folder You can set up a shared folder with or without access restriction. If “Access permissions” are granted to users who are registered for computers, they are authorized to operate folders and files. There are two types of access permissions: • Network-level access permission This is to control users who access to the shared folder over the network. • Local-level access permission This is to control users who access folders by logging on to their computers.
Setting Shared Folder without Access Restriction (Windows 2000/XP/ Server 2003) This section describes the procedure for granting FULL Control permission to the “Everyone” account so that any user can access the shared folder. 1 Create a new shared folder in any drive. It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex.: C:\share 3 4 Right-click the created folder. Select [Sharing] ([Sharing and Security...
NOTE Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server). ❑ Click [OK] to close the [Permissions for ] dialog box. ❑ If the [Security] tab is displayed in the [ Properties], click the [Security] tab to set the local-level access permission. If not, proceed to step 7. NOTE The [Security] tab is not displayed when: • The drive to which the shared folder is set is formatted in FAT16 or FAT32.
6 Click [OK] to close the [ Properties] dialog box. 7 Activate the Guest user account. ❑ Right-click the [My Computer] icon on the desktop ➞ click [Manage] to open the [Computer Management] window. ❑ ❑ ❑ ❑ Under [System Tools], click [Local Users and Groups]. Double-click the [Guest] user. Deselect [Account is Disabled] to activate the Guest user account. Click [OK] to close the [Guest Properties] dialog box. NOTE This step is not necessary for Windows XP.
4 Select [Turn on sharing so anyone with network access can open, change, and create files], and then click [Apply]. For Windows Vista NOTE Do not select [Turn on sharing so anyone with network access can open files]. Otherwise, you will not be able to store a document scanned with this machine in a shared folder. Setting up Computers to Use Print and Send Functions 5 5 6 Click the down arrow next to [Password protected sharing] under [Sharing and Discovery].
8 Create a new folder in the Public folder. ■ For Windows 7/Server 2008 R2 2 3 4 Click [Start] on the Windows taskbar, select [Control Panel]. Click [Choose homegroup and sharing options] under [Network and Internet], then click [Change advanced sharing settings]. Click to select [Turn on sharing so anyone with network access can read and write files in the Public folders] under [Public folder sharing]. 5 Click to select [Turn off password protected sharing] under [Password protected sharing].
1 Create a user account for accessing a shared folder. NOTE Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
● If you are using Windows XP: ❑ Click [start] on the Windows taskbar ➞ select [Control Panel]. ❑ Click [User Accounts]. ❑ Click [Create a new account] ➞ type a user name in [Type a name for the new account], and then click [Next]. NOTE The user name can be up to 20 alphanumeric characters long. confirm], and then click [Create Password]. NOTE The password can be up to 14 alphanumeric characters long. ❑ Close the [User Accounts] dialog box. 2 Create a new shared folder in any drive.
3 4 Right-click the created folder. Select [Sharing and Security...] to open the [ Properties] dialog box. 5 Select [Share this folder]. 6 Set the network-level access permission. ❑ Click the [Permissions] button to open the [Permissions for ]. ❑ Click [Add...] to open the [Select Users or Groups] dialog box. ❑ Type [Computer Name]\[User Name] in [Enter the object names to select]. For Windows XP Setting up Computers to Use Print and Send Functions 5 ❑ [Check Names].
NOTE The [Security] tab is not displayed when: • The drive to which the shared folder is set is formatted in FAT16 or FAT32. • Simple file sharing is enabled. 7 Set the local-level access permission. If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions. ❑ Click [Add...] to open the [Select Users or Groups] dialog box. ❑ Type [Computer Name]\[User Name] in [Enter the object names to select].
Setting Shared Folder with Access Restriction (Windows Vista/7/ Server 2008) Follow the procedures below to set up file sharing with access restriction. 1 Create a user account for accessing a shared folder. NOTE Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account.
2 Create a new shared folder in any drive. It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex.: C:\share 3 Right-click the created folder ➞ select [Share with] ➞ [Specific people] ([Share...] for Windows Vista/Server 2008) to open the [File Sharing] dialog box. 4 Click on the down arrow on the left side of [Add...] ➞ select the user ➞ click [Add...].
NOTE • Access permissions in Windows Vista/Server 2008 are as follows: - Reader: A reader can only view shared files. - Contributor: A contributor can create, alter and delete shared files, but not alter access permissions. - Co-owner: A co-owner can perform all file operations including creating, altering and deleting shared files and altering access permissions. • Access permissions in Windows 7/Server 2008 R2 are as follows: - Read: Users can view the contents of the folders and open files and folders.
❑ Close the [Accounts] window. 4 Create a shared folder to which files are to be sent. 5 Grant access to the shared folder. ❑ Click to select the shared folder created in step 4 ➞ select [Show Info] from the [File] menu. ❑ In the [ Info] window, select [Shared Folder] under [General]. ❑ Click the lock icon at the bottom of the window to make changes in [Sharing & Permissions]. ❑ Enter your system password in the password prompt dialog box ➞ click [OK].
Specifying Destinations Once the shared folder is ready, you can scan and store documents in it. To specify the shared folder as the destination, use the machine’s control panel. Each table in this section shows the items you should specify according to the shared folder type you created. IMPORTANT • If you use to specify each item, use it after the startup time has elapsed. For details about the Startup Time Settings, see “Setting Startup Time,” on p. 7-3.
File Sharing without Access Restriction (Windows 2000/XP/Vista/7/Server 2003/Server 2008) If you want to specify a shared folder without access restriction as the destination, specify the items listed in the table below. Setting example Description 5 Example The Protocol drop-down list Windows (SMB) Host Name Computer name confirmed in step 2 in “Confirming Computer Name and Necessary Components for File Sharing (Windows 2000/XP/Vista/7/ Server 2003/Server 2008),” on p. 5-19.
File Sharing with Access Restriction (Windows 2000/XP/Vista/7/Server 2003/Server 2008) If you want to specify a shared folder with access restriction as the destination, specify the items listed in the table below.
File Sharing (Mac OS X) If you want to specify a folder in a computer running Mac OS X, specify the items listed in the table below. Setting example Description The Protocol drop-down list Windows (SMB) Example 5 Host Name IP address of Macintosh File Path Name of the folder created in step 4 in Example: \Users\share “Setting Shared Folder (Mac OS X),” on (If a folder named p. 5-34.
File Sharing (UNIX/Linux) If you want to specify a folder in a UNIX machine, specify the items listed in the table below.
Protecting the Machine from Unauthorized Access 6 CHAPTER This chapter describes how to restrict access to the machine by using the Department ID and User ID Management, and how to control access from computers on the network. IMPORTANT To make changes to the System Settings, enter the System Management mode. For details, see “Operating the Machine in System Management Mode,” on p. 1-7. Setting Department ID Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Department ID Management You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Department IDs and passwords for up to 1000 departments can be registered. Use Department ID Management to keep track of the copy, scan, and print totals for each department.
After editing settings on Department ID Management, be sure to press (Log In/Out) to return to the screen for entering the Department ID and password. NOTE • When the optional Copy Card Reader-F1 is attached to the machine, some screens that appear are different from those shown in the following procedures for Department ID Management. • The default setting is ‘Off’.
Registering the Department ID, Password, and Page Limit 1 2 Press (Additional Functions) ➞ [System Settings] ➞ [Department ID Management]. Press [On] or [Off]. ● If you want to use the Department ID Management: ❑ Press [On]. ❑ Proceed to step 3. 6 Protecting the Machine from Unauthorized Access ● If you do not want to use the Department ID Management: ❑ Press [Off]. ❑ Proceed to step 11. 3 6-4 Setting Department ID Management Press [Register ID/Password].
4 5 Press [Register]. Enter the Department ID and password using (numeric keys). ❑ Press [Department ID] ➞ enter the Department ID. ❑ Press [Password] ➞ enter the password. NOTE • If you make a mistake when entering a number, press (Clear) ➞ enter the correct number. • If you do not want to set a password, you can use the machine by entering only the Department ID. 6 If you want to set a page limit restriction, press [Turn Limits On/Off and Set Page Limits].
7 Press [On] under the desired function(s). If you do not want to set a page limit restriction for the function, press [Off]. NOTE • is the sum of and . • is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated or the optional Super G3 Fax Board-AG1 is attached to the machine.
9 Press [OK] ➞ [OK]. 10 Press [Done]. 11 Press [OK]. 12 Press (Reset) to return to the top screen. Setting Department ID Management 6 Protecting the Machine from Unauthorized Access NOTE If you selected [On] in step 2, pressing [OK] activates Department ID Management.
Changing the Password and Page Limit You can change the password and page limit settings that you have registered. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Department ID Management]. For help, see step 1 in “Registering the Department ID, Password, and Page Limit,” on p. 6-4. 2 Press [On] ➞ [Register ID/ Password]. Protecting the Machine from Unauthorized Access 6 3 Press [ ] or [ ] to display the Department ID whose password you want to change ➞ select the Department ID ➞ press [Edit].
4 Enter the new password (up to seven digits) using (numeric keys). You cannot store a password that only consists of zeros, such as <0000000>. If you enter fewer than seven digits, the machine stores the password with leading zeros. Example: If <02> or <002> is entered, <0000002> is stored. 5 6 (Clear) ➞ enter the If you want to change or set a page limit restriction, press [Turn Limits On/Off and Set Page Limits]. Change the page limit restriction if necessary.
NOTE • If you make a mistake when entering a number, press (Clear) ➞ enter the correct number. • You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or printing is not possible. • The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages. Protecting the Machine from Unauthorized Access 6 7 Press [Done]. 8 Press [OK]. 9 6-10 Press (Reset) to return to the top screen.
Erasing the Department ID and Password You can erase the Department ID and password that you have registered. NOTE If Department ID Management is activated through the optional Copy Card Reader-F1, you cannot delete the Department IDs from the touch panel display. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Department ID Management]. For help, see step 1 in “Registering the Department ID, Password, and Page Limit,” on p. 6-4. 3 Press [On] ➞ [Register ID/Password].
5 Press [Done]. 6 Press [OK]. Protecting the Machine from Unauthorized Access 6 7 Press (Reset) to return to the top screen. Checking and Printing Counter Information You can display and print a list of page totals for each department. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Department ID Management]. For help, see step 1 in “Registering the Department ID, Password, and Page Limit,” on p. 6-4.
3 Press [On] ➞ [Page Totals]. Check or print the page total count. ● If you only want to check the counter information: ❑ Press [ ] or [ ] to display the desired Department ID ➞ press [ ] or [ ] to display and view the desired page totals. 6 NOTE • Press and hold down [ ] or [ ] to quickly and continuously scroll through the available Department ID pages. Continuous scrolling is useful when a large number of Department IDs are registered.
● If you want to print the displayed list: ❑ Press [Print List]. ❑ Press [Yes]. If you do not want to print the displayed list, press [No]. Printing starts. Protecting the Machine from Unauthorized Access 6 NOTE • To cancel printing, press [Cancel]. • To close the screen that is displayed while the machine is printing the Page Count List, press [Done].
5 6 Press [OK]. Press (Reset) to return to the top screen. Clearing Page Totals You can clear the page totals made for all departments or for specific departments. 6 Press (Additional Functions) ➞ [System Settings] ➞ [Department ID Management]. For help, see step 1 in “Registering the Department ID, Password, and Page Limit,” on p. 6-4. 2 Press [On] ➞ [Page Totals]. For help, see step 2 in “Checking and Printing Counter Information,” on p. 6-12. 3 Press [Clear All Totals].
If you want to clear page totals for each Department ID, press [ ] or [ ] to display the desired Department ID ➞ select the Department ID ➞ press [Clear]. 4 Press [Yes]. If you do not want to clear the page totals, press [No]. Protecting the Machine from Unauthorized Access 6 The message appears for approximately two seconds on the touch panel display. The page totals are cleared. 5 6-16 Setting Department ID Management Press [Done].
6 7 Press [OK]. Press (Reset) to return to the top screen. Accepting Print and Scan Jobs with Unknown IDs You can specify whether to accept or reject print and network scan jobs that do not correspond to any registered Department ID. NOTE The default settings are as follows: - Allow ID Unknown Printer Jobs: On - Allow ID Unknown Remote Scan Jobs: On Press (Additional Functions) ➞ [System Settings] ➞ [Department ID Management].
3 Press [On] or [Off] for and ➞ [OK]. [On]: The machine accepts print jobs that do not correspond with a registered Department ID. [Off]: The machine does not accept print jobs that do not correspond with a registered Department ID, and you must enter a Department ID and password to operate the machine.
Setting User ID Management You can set whether or not to use the User ID Management. The User ID Management function enables you to register up to 1,000 User IDs to manage the use of the machine by registered users. IMPORTANT • The User ID and password can be registered only from the Remote UI. For more information on the User ID Management, see Chapter 3, “Specifying Department ID and User Management,” in the Remote UI Guide. • Be sure to register the User ID and password before you set this mode to ‘On’.
2 Select whether or not to use the User ID Management. ● If you want to use the User ID Management: ❑ Press [On]. ❑ If the Send function (optional for the imageRUNNER 2545/2535/2530/2525/ 2520) is activated and you want to add the User ID to the name of the sending document, press [On] for . ❑ Press [OK]. ● If you do not want to use the User ID Management: ❑ Press [Off] ➞ [OK]. 3 Press (Reset) to return to the top screen.
Restricting Access from Computers on the Network Restricting unauthorized access to the machine is highly important for enhanced information security in a digitalized office. To protect the machine from unauthorized access, you can use IP addresses and/or MAC addresses. IMPORTANT Changes made to IP Address Range Settings and Receiving MAC Address Settings become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
2 3 Press [TCP/IP Settings] ➞ [IPv4 Settings] ➞ [IP Address Range Settings]. Select whether or not to restrict IP addresses. ● If you want to restrict the access (such as print or fax jobs) from computers by specifying an IP address or a range of IP addresses: ❑ Press [On] ➞ [Settings]. ❑ Proceed to step 4.
Specify the IP address (or the IP address range) to be permitted or rejected. ● If you want to permit or reject a single IPv4 address: ❑ Press [Single Address] ➞ enter the desired IPv4 address using (numeric keys) ➞ press [OK]. ● If you want to permit or reject a range of IPv4 addresses: ❑ Press [Multiple Addresses] ➞ press [First Address] ➞ enter the first IPv4 address in the range using (numeric keys) ➞ press [Last Address] ➞ enter the last IPv4 address in the range ➞ press [OK].
6 Select the IP address or the range of IP addresses that is to be permitted or rejected ➞ press [Permit/Reject]. [Permit]: Allows the access to the machine from the specified IPv4 addresses or IPv4 address ranges. [Reject]: Rejects the access to the machine from the specified IPv4 addresses or IPv4 address ranges. IMPORTANT If the usage of an application protocol is not permitted on your device, it cannot be used even after its IPv4 address is permitted on the machine.
Setting IPv6 Address Range 1 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. For help, see step 1 in “Setting IPv4 Address Range,” on p. 6-21. 3 Press [TCP/IP Settings] ➞ [IPv6 Settings]. Press [ ] or [ ] until [IP Address Range Settings] appears ➞ press [IP Address Range Settings].
4 Select whether or not to restrict IP addresses. ● If you want to restrict the access (such as print or fax jobs) from computers by specifying an IP address or a range of IP addresses: ❑ Press [On] ➞ [Settings]. ❑ Proceed to step 5. ● If you do not want to restrict the access (such as print jobs) from computers by specifying an IP address or a range of IP addresses: ❑ Press [Off] ➞ [OK]. ❑ Proceed to step 9.
Specify the IP address, IP address range, or prefix address to be permitted or rejected. ● If you want to permit or reject a single IPv6 address: ❑ Press [Single Address]. ❑ Press [Address] ➞ enter the desired IPv6 address ➞ press [OK]. ❑ Press [OK]. ● If you want to permit or reject a range of IPv6 addresses: ❑ Press [Multiple Addresses]. ❑ Press [First Address] ➞ enter the first IPv6 address in the range ➞ press [OK]. ❑ Press [Last Address] ➞ enter the last IPv6 address in the range ➞ press [OK].
IMPORTANT • A total of 10 IPv6 addresses, address ranges, or address prefixes can be set. • You cannot specify a multicast address or an address composed entirely of zeros for an IPv6 address. • If you enter ‘0’ in [Prefix Length], no IPv6 addresses are permitted. • If you enter ‘128’ in [Prefix Length], the IPv6 addresses of the machine are not permitted. • If you want to enter a range of addresses, make sure that the number entered in [First Address] is less than the number entered in [Last Address].
Setting the MAC Address Filter If the machine is connected to an IPv4 network, you can use the MAC Address Filter function to protect the machine from unauthorized access. IMPORTANT A total of 10 MAC addresses can be set for this function. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Network Settings]. For help, see step 1 in “Setting IPv4 Address Range,” on p. 6-21. 2 Press [TCP/IP Settings].
4 Select whether or not to use the MAC address filter. ● If you want to enable a MAC address filter: ❑ Press [On] for . ❑ Press [Register]. ❑ Proceed to step 5. IMPORTANT If you select [On] for , the machine can be accessed only from MAC addresses specified later in step 5. Be sure to have the correct MAC addresses with you before specifying them on the machine. If an incorrect MAC address is entered, you will be unable to access the machine via the network.
6 Press [OK]. NOTE • If you want to delete a MAC address, select the MAC address on the Receiving MAC Address Settings screen ➞ press [Erase] ➞ press [Yes] to delete. • If you want to edit a MAC address, select the MAC address on the Receiving MAC Address Settings screen ➞ press [Edit] ➞ edit the address in the same manner as to register them ➞ press [OK]. Restart the machine. 6 Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Authenticating Users Before Sending Documents (Authorized Send) If your network uses directory services such as Active Directory, we recommend that you use also Authorized Send. Authorized Send is an authentication feature that enables you to prevent unauthorized users from sending documents from the machine. With this feature activated, any user who wants to send documents needs to enter a valid user name and password.
■ What you can do with Authorized Send In addition to authenticating users, Authorized Send enables you to do the following: • Carry over the login information (both user name and password, or user name only) from Authorized Send to other authentication systems such as SMTP authentication • Restrict the destinations of sending documents to the e-mail address and folder of a logged on user • Enable/disable sending functionalities To use Authorized Send, specify authentication server settings and other setti
Restricting the Use of Remote UI You can set whether to enable the Remote UI to operate the machine and change settings. If you want to access the machine more securely from a web browser, enable SSL (Secure Sockets Layer) for encrypted communications. IMPORTANT Changes made to Remote UI On/Off become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
2 Select whether or not to enable the Remote UI and SSL communication. ● If you want to enable the Remote UI and access the machine using SSL: ❑ Press [On]. ❑ Press [On] for
4 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Restricting the Display of Job Log You can specify whether or not to display the job log on the touch panel display. When you set [Job Log Display] to ‘On’, you can check the job log using the System Monitor screen. When you set [Job Log Display] to ‘Off’, the job log does not appear on the System Monitor screen.
3 Press [On] or [Off] ➞ press [OK]. [On]: The job log is displayed on the System Monitor screen. [Off]: The job log is not displayed on the System Monitor screen. 4 Press (Reset) to return to the top screen.
Displaying the Current Department ID/User Name You can set whether or not to display the Department ID or the user name at the lower left corner of the touch panel display. NOTE • For more information on the Department ID Management, see “Setting Department ID Management,” on p. 6-2. • The default setting is ‘On’. 1 Press (Additional Functions) ➞ [System Settings]. 2 Press [ ] or [ ] until [Display Dept. ID/User Name] appears ➞ press [Display Dept. ID/User Name].
3 Select [On] or [Off] ➞ press [OK]. [On]: The Department ID or the user name is displayed at the lower left corner of the touch panel display. [Off]: The Department ID or the user name is not displayed at the lower left corner of the touch panel display. 4 Press (Reset) to return to the top screen.
Other System Settings 7 CHAPTER This chapter describes how to specify device information, startup time, and automatic online/ offline, as well as how to set to store the log of send jobs to memory media, how to turn on/off use of the USB interface port and optional Inner 2 Way Tray-G1, how to restrict printing images from a USB memory media device, and how to detect and install necessary drivers using Plug and Play. IMPORTANT To make changes to the System Settings, enter the System Management mode.
Specifying Device Information Device Information Settings enables you to set a name for the machine, and enter information regarding its location. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Device Info Settings]. 2 Enter the name and location of the machine. Other System Settings 7 ❑ Press [Device Name] ➞ enter the name of the machine ➞ press [OK]. ❑ Press [Location] ➞ enter the place where the machine is located ➞ press [OK]. ❑ Press [OK].
Setting Startup Time If you connect the machine to a switching hub, it may not be able to connect to a network even though your network settings are set correctly. This occurs because the spanning tree process performed between switching hubs prevents them from communicating with each other immediately after the machine connects to a switching hub. In this case, use the procedure below to delay the start of communication.
2 Press [ ] or [ ] until [Startup Time Settings] appears ➞ press [Startup Time Settings]. 3 Set the time period required to delay the startup of network communications for the machine ➞ press [OK]. Use [-] or [+] to set the time period. NOTE You can also enter values using (numeric keys). 7 Other System Settings 4 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Setting Auto Online/Offline To use the Network Scan function, the machine must be connected to a network and separately switched online to the network. This section explains how to switch the machine online and offline to use the Network Scan function. NOTE Color Network ScanGear, the application software for remote scanning, is compatible with the Windows operating systems only. For more information, see the Network ScanGear Guide.
2 3 Press [Auto Online]. 4 Press [On] or [Off] ➞ [OK]. Other System Settings 7 Press [ ] or [ ] until [Auto Online/Offline] appears ➞ press [Auto Online/Offline]. 5 Press (Reset) to return to the top screen. Auto Offline If the machine is connected to a network that is online, scanning may not be possible. By setting Auto Offline to ‘On’, the machine automatically goes offline when the Auto Clear mode initiates, or when two minutes have passed if the Auto Clear time is not set.
NOTE The default setting is ‘Off’. 1 Press (Additional Functions) ➞ [System Settings]. For help, see step 1 in “Auto Online,” on p. 7-5. 2 Press [ ] or [ ] until [Auto Online/Offline] appears ➞ press [Auto Online/Offline]. For help, see step 2 in “Auto Online,” on p. 7-5. 3 Press [Auto Offline]. 4 Select [On] or [Off] ➞ press [OK]. NOTE If Auto Offline is set to ‘On’, the machine automatically goes offline once the Auto Clear mode initiates.
Retaining Send Log to Memory Media You can set whether to record the job log when storing scanned documents in USB memory media. IMPORTANT This setting is available only when the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520) is activated and Use Scan to Memory Media in Memory Media Settings is set to ‘On’. (See “Restricting Sending Documents to a USB Memory Media Device,” on p. 4-43.) NOTE • The default setting is ‘Do Not Retain’.
3 Press [Retain] or [Do Not Retain] ➞ [OK]. [Retain]: Records the log of send jobs to USB memory media. [Do Not Retain]: Does not record the log of send jobs to USB memory media. Press (Reset) to return to the top screen.
Restricting the USB Interface Port You can specify whether to restrict jobs through the USB port. IMPORTANT • The Use USB Device setting restricts the jobs from the devices (such as computers) connected to the USB port of the machine, but does not affect the use of the USB memory media. • Changes made to Use USB Device become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
3 Press [On] or [Off] ➞ [OK]. [On]: The machine accepts jobs through the USB port. [Off]: The machine does not accept jobs through the USB port. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Installing Drivers with Plug and Play You can specify functions suitable for the print and fax options installed in the machine, so your computer detects and installs drivers that are compatible with the specified functions. IMPORTANT Changes made to PDL Selection (Plug-n-Play) become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON.
3 Select [UFRII LT], [PCL5e], [PCL6], [FAX] or [PS3] ➞ press [OK]. The screen shot on the left may differ from the actual display depending on the machine configurations. Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Using the Inner 2 Way Tray-G1 You can specify whether or not to use the Inner 2 Way Tray-G1. IMPORTANT • This setting is available only when the optional Inner 2 Way Tray-G1 is attached. • Changes made to Use Inner 2way Tray become effective when the machine is restarted. To restart the machine, turn it OFF, wait at least 10 seconds, and then turn it ON. For instructions on how to turn the machine ON and OFF, see Chapter 2, “Before You Start Using the Machine,” in the User’s Guide.
3 Press [On] or [Off] ➞ [OK]. [On]: Uses the Inner 2 Way Tray-G1. [Off]: Does not use the Inner 2 Way Tray-G1. 4 7 Restart the machine. Other System Settings 5 If you have pressed [On] on step 3, read the confirmation message ➞ press [OK]. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Restricting Printing Images from a USB Memory Media Device This mode enables you to restrict printing images from a USB memory media device. NOTE The default setting is ‘Off’. 1 Press (Additional Functions) ➞ [System Settings]. 7 Other System Settings 2 7-16 Press [ ] or [ ] until [Memory Media Settings] appears ➞ press [Memory Media Settings].
3 Press [Use Media Print]. 4 Press [On] or [Off] ➞ [OK]. [On]: You can print images from a USB memory media device. [Off]: You cannot print images from a USB memory media device. 7 Restart the machine. Other System Settings 5 Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Setting the Secure Printing Function Secure Printing enables you to hold your print jobs until the appropriate password is entered at the machine. This way, confidential documents are not left lying on the machine’s output tray. Set the timeout period (or hold time) for the secure print jobs so that they can be automatically discarded from the machine’s memory after the timeout period elapses. You can also set the machine to accept only the secure print jobs when documents are printed from a computer.
Select the function. ● To change the timeout setting: ❑ Press [Delete Timeout]. ❑ Press [-] or [+] to enter the desired timeout period ➞ press [OK]. 7 You can also enter values using - Other System Settings 3 (numeric keys). The timeout period can be set from 10 to 240 minutes in one minute increments. The selected mode is set.
● To set the machine to accept only the secure print jobs when documents are printed from a computer: ❑ Press [Only allow secure print jobs]. ❑ Press [On] ➞ [OK] 7 Other System Settings NOTE To disable the setting, press [Off] ➞ [OK]. 4 Press (Reset) to return to the top screen. NOTE For instructions on how to perform Secure Printing see “Printing from a Computer,” in Chapter 1 of the Printer Guide.
Displaying an Alert Message When the Available Memory Gets Low This mode shows you an alert message on the touch panel display when the memory consumption of all jobs such as printing, copying, and sending reaches a certain level. The memory consumption level that triggers an alert message can be specified to your preference, in units of percentage. This helps you confirm the amount of memory consumed when the message appears and avoid using up memory unnecessarily.
3 Press [On] or [Off]. [On]: Displays an alert message when the memory consumption reaches the level to be specified in the next step. Press [OK] ➞ go to the next step. [Off ]: Does not display an alert message even if the available memory gets low. Press [OK] to complete the procedure. 4 Press [ ] or [ ] to decide the memory consumption level for an alert message ➞ press [OK]. Press [ ] to decrease the memory consumption level (minimum: 60%) or press [ ] to increase it (maximum: 95%).
Troubleshooting 8 CHAPTER This chapter describes how to resolve problems related to network settings. Identifying and Isolating Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Network Connection Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2 Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Identifying and Isolating Problems You may experience problems while operating the machine. Take a minute to see if you have a simple solution to your problem before contacting your local authorized Canon dealer. Network Connection Problems Troubleshooting is displayed on the touch panel display. Cause The machine and cable are not properly connected.
Remedy Check the following: • If the dial-up router does not have to send packets via broadcast, change the router settings to ensure that it sends packets via a method other than broadcast. If dial-up router has to send packets via broadcast, check that the settings are correct. • Check that the file or mail server’s host name or IP address set on the machine is correct.
or is displayed. Cause The correct client authentication information (the key pair and certificate, user name and password, and the CA certificate) is not set. Remedy Check for incorrect settings in the authentication method and authentication information (the key pair and certificate, user name and password, and the CA certificate). (See “IEEE802.1X Authentication Settings,” on p. 2-9.)
or is displayed. Cause The machine failed to analyze the server certificate sent from the RADIUS server. Remedy Check for any errors in the server certificate on the RADIUS server. or is displayed. Cause An error occurred when communicating with the authenticator.
Cause 2 TCP/IP network is not properly set up. Remedy Check the following: • Confirm that the IPv4 addresses are properly set up. If the IPv4 addresses were set using DHCP, BOOTP, or RARP, confirm that they are operating. • Confirm that the IPv6 addresses are properly set up. After checking the settings of the router, set
The Printer Port Name is not displayed in [Print to the following port]. Cause 1 The machine and the cable are not properly connected. Remedy Check that the machine is connected to the network using the proper cable, and then restart the machine. (See Chapter 2, “Before You Start Using the Machine,” in the User’s Guide.) Cause 2 The computer that is printing is not properly set up. Remedy Check the following: • Confirm that the proper printer driver is installed in each computer.
Troubleshooting Cause 2 The machine’s address [User] setting contains one or more spaces after the user name. Remedy Ensure that the machine’s address [User] setting does not contain spaces after the user name. Cause 3 The machine was turned OFF while sending data to the FTP server, and when the machine was turned back ON, it attempted to resend the data. (If a Windows 2000/XP/Vista/7/Server 2003/Server 2008 FTP server is being used.
Appendix 9 CHAPTER This chapter includes the system settings, glossary, and index. System Setting Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Managing the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12 Index . . . . . . . . . . . . . . .
System Setting Items Item Settings Applicable Page System Manager Settings System Manager 32 characters maximum System Manager ID Seven digit number maximum, 7654321 System Password Seven digit number maximum, 7654321 p.
Settings Applicable Page United Kingdom (GB), Germany (DE), France (FR), Italy (IT), Spain (ES), Netherlands (NL), Denmark (DK), Norway (NO), Sweden (SE), Finland (FI), Austria (AT), Belgium (BE), Switzerland (CH), Portugal (PT), Ireland (IE), Greece (GR), Luxemburg (LU), Hungary (HU), Czech Republic (CZ), Russia (RU), Slovenia (SI), South Africa (ZA), Poland (PL), Belarus (BY), Egypt (EG), Jordan (JO), Saudi Arabia (SA), Ukraine (UA), Other p. 4-12 Device Name 32 characters maximum p.
Item Settings Applicable Page Use IPv6: On, Off Stateless Address Settings: Use Stateless Address: On, Off Manual Address Settings: Use Manual Address: On, Off Manual Address: 39 Characters maximum Prefix Length: 0 to 128 (64) Default Router Addr.: 39 Characters maximum p. 2-18 Use DHCPv6: On, Off PING Command: Enter an IP address or host name and press [Start]. p. 2-23 IP Address Range Settings: On, Off Up to 10 IPv6 addresses can be stored. p.
Applicable Page Generate Key: Generate a key pair by specifying the following: Key Name: 24 Characters maximum Signature Algorithm: SHA1, SHA256, SHA384, SHA512 Key Length (bit): 512, 1024, 2048, 4096 Validity Start Date: Enter
- . Validity End Date: Enter
- .
Settings Applicable Page Receiving MAC Address Settings Apply Settings: On, Off MAC addresses (a maximum of 10 addresses can be registered) p. 6-29 Proxy Settings Use Proxy: On, Off Server Address: Server name or IP address (128 Characters maximum) Port Number: 1 to 65535 (80) Use Proxy within the Same Domain: On, Off Authentication Settings Use Proxy Authentication: On, Off User: 24 Characters maximum Password: 24 Characters maximum p. 3-41 Item Confirm Dept. ID On, Off Management Password p.
Item Applicable Page Settings E-mail/I-Fax On, Off POP On, Off Authentication/ Encryption POP Authentication before Send: On, Off SMTP Authentication (SMTP AUTH): On, Off Disp Auth Screen When Sending*4: On, Off Carry Over Authentication*4: On, Off User: User name for SMTP authentication (64 Characters maximum) Password: Password for SMTP authentication (32 Characters maximum) Allow SSL (POP): On, Off Allow SSL (SMTP Send): On, Off Allow SSL (SMTP Receive): SSL, On, Off The settings to verify the SSL
Item Settings Applicable Page Forwarding Settings Receive Type*1 All, Fax, I-Fax Validate/Invalidate On, Off Condition Name: 50 characters maximum Forwarding Conditions Receive Type*1: Fax, I-Fax disregarded, does not exist*, equals, differs from, begins with, ends with, contains, does not contain * Only when is selected in .
Item Applicable Page Settings Restrict the Send Function*1 Address Book Password 7 digits maximum p. 4-35 Restrict New Addresses On, Off p. 4-37 Allow Fax Driver TX On, Off p. 4-38 Restrict Recall On, Off p. 4-40 Confirm Entered Fax Numbers On, Off p. 4-41 Restrict Sequential Broadcast Broadcast Confirmation, Prohibit Broadcast, Off p.
Item Settings Applicable Page Erase Yes, No p. 3-71 Print List Yes, No p. 3-74 Reg./Edit LDAP Search Register LDAP search attributes, or edit/erase the stored search attributes. p. 3-72 Memory Media Send Log*1 Retain, Do Not Retain p. 7-8 Remote UI On/Off On, Off Use SSL: On, Off p. 6-34 Auto Online: On, Off p. 7-5 Auto Online/Offline Auto Offline: On, Off Job Log Display On, Off p. 6-37 License Registration Enter a license key using the numeric keys. p.
Managing the Machine You can use the Remote UI installed in the machine to manage it on a web browser. For more information on the Remote UI, see the Remote UI Guide. Appendix NOTE You can use NetSpot Device Installer, Canon utility software downloadable from the Canon web site, for the initial settings of the machine connected to a network. For instructions on how to use NetSpot Device Installer, see Online Help for NetSpot Device Installer.
Glossary Numerics 10BASE-T The Ethernet standard supporting data transfer rates up to 10 Mbps, which utilizes a twisted-pair cable. 100BASE-TX The Ethernet standard supporting data transfer rates up to 100 Mbps, which utilizes two pairs of high grade twisted-pair cables. A Authentication Appendix A system process which validates a user’s logon information.
Community Name An identification keyword for SNMP (Simple Network Management Protocol). Cursor The underline symbol you see on the touch panel display when you register numbers and names in the machine. D Daemon A process that runs in the background and performs a specified operation, at predefined times or in response to certain events. Typical daemons include print spoolers and automated network information system protocols.
E Ethernet An industry standard LAN (Local Area Network) system for connecting multiple computers. Data is sent from one computer to another by dividing it into packets, and the packets reach their destinations smoothly without any collision with other packets. F File server A personal computer or workstation to which two or more users on client personal computers can gain access via a LAN (Local Area Network), to share and use its hard disk drive.
I IEEE802.1X authentication An authentication method that permits only supplicants (devices) authenticated by a RADIUS (Remote Authentication Dial-In User Service) server to connect to the network via an authenticator. I-fax I-fax (Internet fax) enables you to send and receive a scanned original converted to image data as an e-mail attachment to/from any I-fax compatible facsimile or personal computer with Internet e-mail functionality.
K Key pair In SSL security, the key pair consists of a public key and a private key. A public key is known to “everyone,” and a private or secret key is known only to the recipient of the message. L LAN Local Area Network. A network system formed by linking a server, workstations, devices, and computers, which are all located in the same building or some other relatively limited area. LDAP Lightweight Directory Access Protocol.
N NetBIOS Network Basic Input Output System. A program that enables applications on different computers to communicate within a LAN (Local Area Network). NetBIOS is used in Ethernet, and Windows 2000/XP/Vista/7/Server 2003/Server 2008 networks. NTFS NT File System. A native file system of Windows NT, offering a higher level of security through a file encryption system, as well as native support for file compression. NTFS is also used in Windows 2000/XP/Vista/7/Server 2003/Server 2008 operating systems.
PING PING is a command line utility that allows you to send a request to another machine on the network which hopefully then replies.This action sends Internet Control Message Protocol (ICMP) Echo Request messages to verify IP-level connectivity to another TCP/IP computer. The action prompts the receipt of corresponding Echo Reply messages, along with the round-trip times. Ping Host is based on the Ping command, the primary TCP/IP command used to troubleshoot connectivity, reachability, and name resolution.
SNTP Simple Network Time Protocol. A simplified version of NTP. This protocol enables computers in a network to synchronize their system times with a public time server used around the world. The time public NTP servers provide is generally accurate to within milliseconds. Spool Simultaneous Peripheral Operations On-Line. “Spooling” means putting jobs in a buffer, which is a special area in memory or on a disk. Devices access data at different rates.
T TCP/IP Transmission Control Protocol/Internet Protocol. The protocol used to connect to the Internet and wide area networks. U UFRII Ultra Fast Rendering II. A printing algorithm for realizing high speed monochrome rendering. UFR II enables processing tasks to be executed and divided appropriately between the host PC and the printer to greatly reduce overall printing time. The UFR II printer driver supports only monochrome printers. URL Uniform Resource Locator.
Index 100BASE-TX, 9-12 10BASE-T, 9-12 A Access restriction from computers on the network, 6-21 Address Book Password, setting, 4-35 Allow Fax Driver TX, setting, 4-38 Authentication, 9-12 Authorized Send, 6-32 Auto Online/Offline, 7-5, 9-10 B BOOTP, 9-12 bps, 9-12 Broadcasting, 9-12 C CA certificate, 3-20, 9-12 Checking network connection IPv4, 2-22 IPv6, 2-23 Communication environment settings, 2-5 Communications Settings, 9-2 Communications Settings, specifying, 4-2 Community Name, 9-13 Computer name
E H E-mail/I-Fax Settings (Communications Settings), 4-2 E-mail/I-Fax settings (Network Settings), 3-52 Enable Dedicated Port, 2-5 Ethernet, 9-14 Ethernet Driver Settings, 2-2 HTTP, 9-14 Appendix F 9 Fax Settings, 4-4 File server, 9-14 File server setting File sharing, 5-18 FTP, 5-7 Forwarding, 4-14, 9-14 Checking and changing settings, 4-28 Erasing settings, 4-30 Handling documents, 4-32 Printing settings list, 4-31 Storing forwarding settings, 4-15 Turning on/off, 4-29 Without conditions, setting,
L P LAN, 9-16 LDAP search attributes, registering and editing, 3-72 LDAP server Changing settings, 3-70 Deleting registration, 3-71 Printing settings, 3-74 Registering, 3-63 Registering/editing search attributes, 3-72 Setting, 3-62 License key Obtaining, 1-11 Registering, 1-12 License Registration, 1-12, 9-10 License registration, 1-11 Login service, 9-16 LPD, 9-16 LPD Settings, 3-45 LPR, 9-16 PASV mode, 9-17 PBX, 9-17 PCL, 9-17 PDF, 9-17 PDL Selection (Plug-n-Play), 7-12, 9-10 PING, 9-18 Port Number Set
Appendix S 9 Secure Printing, 7-18 Send function Restricting, 4-35 Send Start Speed, setting, 4-4 Shared folder Mac OS X, 5-34 Setting, 5-22 Specifying destinations, 5-36 UNIX/Linux, 5-35 With access restriction (Windows 2000/XP/ Server 2003), 5-27 With access restriction (Windows Vista/7/ Server 2008), 5-32 Without access restriction (Windows 2000/XP/ Server 2003), 5-23 Without access restriction (Windows Vista/7/ Server 2008), 5-25 SMB, 9-18 SMB server, 9-18 SMB Settings, 3-49 SMTP, 9-18 SNMP Settings,
CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands (See http://www.canon-europe.com/ for details on your regional dealer) CANON LATIN AMERICA, INC. 703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A. CANON AUSTRALIA PTY. LTD 1 Thomas Holt Drive, North Ryde, Sydney, N.S.W.
