Color imageRUNNER C3200 Sending Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals.
• Fax Driver Installation and Instructions The machine illustration on the cover may differ slightly from your machine.
How This Manual Is Organized Chapter 1 Introduction to Sending Functions Chapter 2 Basic Sending Methods Chapter 3 Basic Scanning Features Chapter 4 Special Scanning Features Chapter 5 Sending Documents Chapter 6 Receiving Documents Chapter 7 Checking/Changing the Send/Receive Status Chapter 8 Customizing Communications Settings Chapter 9 Storing/Editing Address Book Settings Chapter 10 System Manager Settings Chapter 11 Printing Communication Reports Chapter 12 Troubleshooting Chapter 13
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi How To Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Displays Used in This Manual . . . . . . . . .
Specifying a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Specifying a User Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using a Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Erasing Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-40 Chapter 5 Sending Documents Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14 Sending a Job to a File Server. . . .
JPEG Compression Ratio for Color Send Jobs . . . . . . . . . . . . . . . . . . . . . . . 8-6 Handling Documents That Fail to Be Forwarded . . . . . . . . . . . . . . . . . . . . . . 8-8 Number of Retry Attempts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10 Standard Send Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12 Favorites Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Storing Received I-Fax Documents in Memory . . . . . . . . . . . . . . . . . . .10-13 Memory Lock Start Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-14 Memory Lock End Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-18 Manage/Access to Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-22 Address Book Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-22 Access Number Management . . .
Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3 Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5 Forwarding Conditions List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7 Registered LDAP Server List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-8 Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preface Thank you for purchasing the Canon Color imageRUNNER C3200. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Displays Used in This Manual Screen shots of the touch panel display used in this manual are those taken when the Color imageRUNNER C3200 has the following optional equipment attached to it: the Feeder (DADF-K1), Color Universal Send Kit, Resolution Switching Board, Color Network Multi-PDL Printer Kit, Saddle Finisher-N2, and Cassette Feeding Unit-X1. Note that functions that cannot be used depending on the model or options, are not displayed on the touch panel display.
Illustrations Used in This Manual Illustrations used in this manual are those displayed when the Color imageRUNNER C3200 has the following optional equipment attached to it: the Feeder (DADF-K1), and Cassette Feeding Unit-X1.
Legal Notices Trademarks Canon, the Canon logo, and imageRUNNER are trademarks of Canon Inc. Adobe and Acrobat are trademarks of Adobe Systems Incorporated. Mac OS is a trademark of Apple Computer, Inc. IBM and OS/2 are trademarks of International Business Machines Corporation. Microsoft, MS-DOS, Windows, and Windows NT are registered trademarks of Microsoft Corporation in the United States and other countries. NetWare® and Novell are registered trademarks of Novell, Inc.
Copyright Copyright 2003 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc. Disclaimers The information in this document is subject to change without notice. CANON INC.
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Introduction to Sending Functions 1 CHAPTER This chapter is an introduction to the Send function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the Color imageRUNNER C3200 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10 Setting the Display Language . . . . . . . . . . . . . . . . . . . .
What This Machine Can Do The Color imageRUNNER C3200 is packed with various send functions. Introduction to Sending Functions 1 Diverse Sending Methods You can easily scan paper documents and send them to one or multiple recipients through e-mail or I-fax, bringing to your work environment increased efficiency in the arena of document exchange. The ability to send documents to FTP, SMB, and NetWare file servers also serves to help digitize paper documents for convenient data access and management.
Flexible Scan Features Originals Send 1 Introduction to Sending Functions This machine offers a variety of convenient scanning features, such as the scanning of two-sided and book originals, as well as the ability to merge and send documents that are scanned separately. You can also set the exposure, color mode, and document size to match the type of original that you are scanning. In addition, you can store preferred scan settings and retrieve them at any time.
Receiving I-Faxes in Memory Received I-fax documents can be stored in the Memory RX Inbox instead of being printed out. You can check the sender information and the number of pages that each document contains before printing it or forwarding it to another destination. 1 Introduction to Sending Functions Receiving faxes in memory is available only if the optional Super G3 FAX Board is installed.
Overview of the Color imageRUNNER C3200 Original Inbox Scan I-Fax E-mail File Server Fax *1 Group E-mail I-Fax *1 If the optional Super G3 FAX Board is installed, faxing is possible. You can also register the fax numbers in group addresses. Overview of the Color imageRUNNER C3200 1-5 1 Introduction to Sending Functions If you press [Send], the Send Basic Features screen appears.
IMPORTANT • You can use the sending functions of the Color imageRUNNER C3200 only if the optional Color Image Reader-C1 is attached. If the optional Color Image Reader-C1 is not attached, you cannot use any sending function, and therefore, this guide is not necessary. • Network settings have to be specified in order to be able to send scanned documents to an e-mail address, an I-fax address, or a file server. (See the Network Guide.
➞ See p. 5-41 Press to recall previously set send jobs including the destinations, scan settings, and send settings. (See "Job Recall," on p. 5-41.) 1 Introduction to Sending Functions ➞ See p. 3-5 Press to scan both sides of the original. (See "Two-Sided Originals," on p. 3-5.) Press to select the file format of the document you are going to send (TIFF/JPEG, MTIFF/PDF, PDF/PDF, or PDF (Compct)). ➞ See p. 5-34 Press to verify the images before sending. (See "Previewing Originals," on p. 5-34.) ➞ See p.
➞ See p. 2-34 Press to recall the destinations stored in a one-touch button. (See "Using the One-Touch Buttons," on p. 2-34.) ➞ See p. 2-2 1 Introduction to Sending Functions Press to specify addresses not stored in the Address Book. (See "Using the New Address Tab," on p. 2-5.) Scan Settings Screen The screen on the left, which appears when you select [Option] from the Scan Settings drop-down list, is called the Scan Settings screen. Display this screen to set the scan settings for sending documents.
➞ See p. 4-34 Press to store or erase a scan mode. (See "User Preset Keys," on p. 4-34.) ➞ See p. 3-17 ➞ See p. 3-17 Press to select the type of original (Text /Photo, Photo, or Text) that you are going to scan. (See "Scan Exposure and Original Type Settings," on p. 3-17.) ➞ Chapter 4 Press to use the special features available for scanning. ➞ Chapter 7 Press to check the status or details of a send or receive job, or to cancel a job.
Things You Must Do Before Using This Machine This section describes the important setting registrations and procedures that must be done before the machine is used for sending operations. Introduction to Sending Functions 1 IMPORTANT • If you attempt to use the machine without registering the necessary information correctly, the machine may not function properly. • Network settings have to be specified in order to send scanned documents to an e-mail address, an I-fax address, or a file server.
• Destination Name - If you send an original and select a destination from the Address Book, the stored destination's name appears on the sending record. (See "Storing New Addresses," on p. 9-5.) • Page Number - The current page number out of the total number of pages of the original is recorded. Setting the Display Language If you decide to switch the display language, set the Language Switch setting to 'On' before inputting characters.
1 Press 2 Press [Date & Time Settings]. (Additional Functions) ➞ [Timer Settings].
3 Enter the current date (month, day, year) and time using (numeric keys). Enter the month and the day using four digits. Enter all four digits of the year, and the time in 24-hour notation as four digits without a space. Examples: May 6 ➞ 0506 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 NOTE If you make a mistake when entering values, press again, starting with the month.
NOTE • The default setting is 'GMT-5:00'. • Eastern Time (US/Canada): GMT-5:00 • Central Time (US/Canada): GMT-6:00 • Mountain Time (US/Canada): GMT-7:00 • Pacific Time (US/Canada): GMT-8:00 • If the desired time zone is not displayed, press [▼] or [▲] to scroll through the list. 1 Introduction to Sending Functions ● If you are setting Daylight Saving Time: ❑ Press [On] ➞ [Start Date]. ❑ Select the month and day from the Month and Day drop-down lists, respectively.
❑ Press [End Date] ➞ make the settings in the same way as [Start Date] ➞ press [OK]. NOTE • If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at the specified date and time. • The default setting is 'Off'. • You can also use (numeric keys) to enter the time, and (Clear) to clear your entry. • You can change the value under by pressing [-] or [+], even if you have entered the value using (numeric keys).
Registering Sender Names You can register any name as the sender's name, such as the section or department's name, or an individual's name. If each user registers their personal name as a sender name, they can select their sender name to replace the unit's name which is printed at the top of the documents that they send.
2 Press [TX Settings] under . 3 Introduction to Sending Functions 1 Press [Sender's Names (TTI)]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
4 Select the number under which you want to register the sender's name ➞ press [Register/Edit]. Introduction to Sending Functions 1 You can store up to 99 sender names (01 to 99). If the desired number is not displayed, press [▼] or [▲]. You can also enter and specify the number under which you want to register the sender's name using (numeric keys). To delete a stored sender's name, select the number under which the name is registered ➞ press [Erase]. Only one sender name can be erased at a time.
NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • To delete all of the entered characters, press (Clear). Press [Done] repeatedly until the Send Basic Features screen appears. Registering the Unit's Name Your name or company's name must be registered as the unit's name (a department name is optional). For example: • Your name: John Smith • Company name: Canon • Company name and department: Canon-Accounting Dept.
2 Press [Unit Name]. Introduction to Sending Functions 1 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 Enter a name ➞ press [OK]. You can enter up to 24 characters for the unit's name. To cancel registering the unit's name, press [Cancel]. The selected mode is set. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • To delete all of the entered characters, press (Clear).
Press [Done] repeatedly until the Send Basic Features screen appears.
Flow of Sending Operations This section describes the flow of basic sending operations. 1 Introduction to Sending Functions NOTE • Before using the Send function, it is useful to read the following topics: - Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the Reference Guide.) - Routine maintenance (See Chapter 7, "Routine Maintenance," in the Reference Guide.) • The maximum number of send jobs that the machine can hold is 120 (including jobs with error codes).
NOTE For instructions on using the optional Card Reader-D1, see Chapter 3, "Optional Equipment," in the Reference Guide. ● If the message appears: ❑ Press [Dept. ID] ➞ enter the Department ID using ❑ Press - (numeric keys). (numeric keys). (ID). The Basic Features screen is displayed. NOTE For instructions on using Department ID Management, see Chapter 6, "System Manager Settings," in the Reference Guide.
3 Place your originals. Introduction to Sending Functions 1 NOTE For instructions on placing your originals, see "Placing Originals," on p. 1-35. 4 Specify the destinations. NOTE • A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 64 new addresses, including those obtained through a server, can be specified.) If you specify a group address, which is made up of several destinations, the whole group is counted as one address.
● If a destination is stored in the Address Book: ❑ Press [Address Book/Server] ➞ select the desired destination. (See "Using the Address Book," on p. 2-2.) Introduction to Sending Functions 1 ● If a destination is not stored in the Address Book: ❑ Press [New Address] ➞ select a sending method ➞ select the desired destination. (See "Using the New Address Tab," on p. 2-5.
● If a destination is stored in a One-Touch Button: ❑ Press [One-touch Buttons] ➞ select the one-touch button that contains the desired destination. (See "Using the One-Touch Buttons," on p. 2-34.) Introduction to Sending Functions 1 ● If a destination is stored in a Favorites Button: ❑ Press [Favorites Buttons] ➞ select the favorites button that contains the desired destination. (See "Using the Favorites Buttons," on p. 2-36.
● If you want to specify a destination using a server: ❑ Press [Address Book/Server] ➞ search through the directory listing on the server (LDAP) to specify the destination. (See "Using a Server," on p. 2-38.) NOTE A maximum of 64 new addresses and addresses obtained through a server (User Inboxes are not included in this count) can be specified at the same time.
5 Press the Scan Settings drop-down list ➞ select a scan setting. Introduction to Sending Functions 1 If you do not see the desired scan setting, press [▼] or [▲] to scroll through the list. To change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings. (See "Scan Settings," on p. 3-5.) NOTE For instructions on setting the Scan mode, see "Selecting a Scan Mode," on p. 3-2.
Press [Send Settings] ➞ enter the send settings ➞ press [Done]. 1 Introduction to Sending Functions 6 NOTE For instructions on specifying the Send Settings, see "Sending Methods," on p. 5-2.
7 Press the File Format drop-down list ➞ select a file format. Introduction to Sending Functions 1 This part of the procedure is not necessary if any one of the following is true: - An I-fax address is specified as the destination - A User Inbox is specified as the destination - A Fax number is specified as the destination (if the optional Super G3 FAX Board is installed) File Formats: [TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format.
8 Press [Job Done Notice] ➞ select the destination to which to send the notification message ➞ press [OK]. You can set the notification message if necessary. If you select a destination that is protected by Access Number Management, press [Access Number] ➞ enter the access number for the selected destination. (See "Specifying Destinations," on p. 2-2.
NOTE • To display [Access Number], set the Access Number Management to 'On'. To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) • For instructions on setting the Job Done Notice, see "Job Done Notice," on p. 5-37. 1 Introduction to Sending Functions 9 Press (Start).
10 If you want to cancel sending, press (Stop). NOTE • You can press the (Stop) button to cancel a send job that is being scanned. • For instructions on canceling a send job, see "Canceling a Job," on p. 1-42. • You can also cancel a send job from the System Monitor screen. (See "Using the System Monitor Screen," on p. 1-44.) 11 When scanning is complete, remove your originals. 12 If the optional Card Reader-D1 is attached, remove the control card.
13 If Department ID Management is set, press (ID). NOTE For instructions on using Department ID Management, see Chapter 6, "System Manager Settings," in the Reference Guide.
Placing Originals Place your originals on the platen glass or in the feeder, depending on the size and type of original that you want to scan and send, and the send settings that you have specified. NOTE If the original has too many pages to be placed in the feeder all at once, use the Job Build mode on the Special Features screen (press [Option] from the Scan Settings drop-down list). (See "Job Build," on p. 4-19.
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner), or the back edge of the feeder. Platen Glass Introduction to Sending Functions 1 Place the original face down. Place the original face down. Vertical Placement Horizontal Placement Feeder Place the original face up. Vertical Placement Place the original face up.
Platen Glass NOTE The machine automatically detects the size of the following originals: 11" x 17", LGL, LTR, and LTRR. 1 Lift the feeder/platen cover. Sensor IMPORTANT This machine is equipped with an open/close sensor on the feeder/platen cover (see circled area in the above illustration). When placing originals on the platen glass, lift the feeder/platen cover about 11 7/8" (300 mm) so that the sensor detaches from the feeder/platen cover.
The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Introduction to Sending Functions 1 Place books and other bound originals on the platen glass in the same way. NOTE When you are enlarging an LTR or STMT original onto 11" x 17" or LGL paper, place the original horizontally on the platen glass, and align it with the LTRR or STMTR marks.
IMPORTANT • If you are placing the original on the platen glass, the size of the original is detected after the feeder/platen cover is closed. Be sure to close the feeder/platen cover before scanning. • If the original contains fine text or print, such as a map, the machine may need to read or scan the document several times. Do not remove the original from the platen glass until scanning is complete.
Feeder (DADF-K1) (Optional) You should use the feeder when you want to scan several originals at the same time. Place the originals in the feeder and press (Start). The machine automatically feeds the originals onto the platen glass and scans them into memory. Two-sided originals can also be automatically turned over and scanned as two-sided documents.
Neatly place your originals with the side to be scanned face up in the original supply tray. Place your originals as far into the feeder as they will go, until the Original Set indicator is lit. 1 Original Set Indicator IMPORTANT • Do not add or remove originals while they are being scanned. • When scanning is complete, remove the originals from the original output area to avoid paper jams.
Canceling a Job This section explains how to cancel a send job in several ways. Introduction to Sending Functions 1 Using the Touch Panel Display You can cancel a send job by pressing [Cancel], when the job has been scanned with the optional Color Image Reader-C1 attached. 1 Press [Cancel] on the screen shown below, which appears while the machine is scanning. The send job is canceled. 2 1-42 Remove your originals.
Using the Stop Key You can cancel a send job by pressing (Stop), when the job has been scanned with the optional Color Image Reader-C1 attached. 1 Press (Stop) only to cancel a send job that is being scanned. 1 Introduction to Sending Functions NOTE You can press (Stop). The send job is canceled. 2 Remove your originals.
Using the System Monitor Screen You can cancel a send job while it is waiting to be processed, or while it is being sent. 1 Press [System Monitor]. 2 Press [Send].
3 Press [Status]. 4 Introduction to Sending Functions 1 Select the job to be canceled ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [▼] or [▲] to scroll through the list. You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be canceled even if you press [Cancel]. The message appears on the touch panel display.
5 Press [Yes]. Introduction to Sending Functions 1 If you do not want to cancel the send job, press [No]. The message appears for approximately two seconds on the touch panel display. The send job is canceled. NOTE The canceled job is displayed as (No Good) on the Log screen. 6 Press [Done]. The display returns to the Send Basic Features screen.
Basic Sending Methods 2 CHAPTER This chapter describes how to specify, check, change, and erase destinations. Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Using the New Address Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specifying Destinations This section describes how to specify a destination for a send job. You can select a destination stored in the Address Book or a one-touch button, or specify a new address altogether. You can also recall the destinations and settings stored in the favorites buttons to check their contents, edit them, or delete them.
2 Select the desired destination from the Address Book. ● If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. ❑ Enter the access number using Basic Sending Methods 2 - (numeric keys) for the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed.
❑ Select the destination ➞ press [OK]. Basic Sending Methods 2 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination ➞ press [OK]. You can select multiple destinations. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
The selected destination appears on the Send Basic Features screen. Using the New Address Tab You must specify the destination (such as an e-mail address, I-fax address, or file server address) in order to send documents. This section describes the procedure for specifying a new destination that has not been stored in the Address Book. NOTE • If you frequently send documents to the same destinations, store these destinations in the Address Book beforehand. (See "Storing New Addresses," on p. 9-5.
Specifying an E-Mail Address This mode enables you to specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display. 1 Press [New Address] ➞ [E-mail]. 2 Press [E-mail Address].
3 Enter the e-mail address ➞ press [OK]. You can enter up to 128 characters for the e-mail address. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. 4 Press [OK]. The specified e-mail address appears on the Send Basic Features screen. IMPORTANT The e-mail address you just entered is not stored in the Address Book. It is deleted once the document is sent.
Specifying an I-Fax Address This mode enables you to specify a new I-fax address. Regardless of the distance and area, I-fax helps you to reduce transmission cost by making transactions via the Internet. You can enter an I-fax address directly from the keyboard on the touch panel display. You can also specify the scan settings and the settings at the destination when using I-fax. IMPORTANT If the destination is an I-fax address, the original is always scanned and sent in the Black-and-White mode.
2 Press the Mode drop-down list ➞ select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully. NOTE • In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode.
4 Enter the I-Fax address ➞ press [OK]. Basic Sending Methods 2 You can enter up to 128 characters for the I-Fax address. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Specify the receiving conditions of the destination ➞ press [OK]. 2 Basic Sending Methods 6 The following conditions are always selected: - Paper Size: A4/LTR - Compression Method: MH (Modified Huffman) - Resolution: 200 x 100 dpi and 200 x 200 dpi The paper sizes LTR, LGL, and STMT are included in [LTR]. IMPORTANT Set the destination conditions according to the specifications of the recipient's machine.
7 Select [On] or [Off] for . Basic Sending Methods 2 [On]: Sends your I-fax documents via a mail server. This enables you to send documents to destinations via the Internet in the same way that you send an e-mail. [Off]: Does not send your I-fax documents via a server. You can send large amounts of image data to a recipient within the same LAN (Local Area Network) environment without placing a burden on the mail server.
8 Press [OK]. The selected modes are set, and the specified I-fax address appears on the Send Basic Features screen. IMPORTANT The I-fax address you just specified is not stored in the Address Book. It is deleted once the document is sent. Specifying a File Server This section describes the three procedures for specifying a file server on the network as the destination of a send job.
■ Using the Keyboard You can specify a file server as the destination directly from the keyboard displayed on the touch panel display. Press [Host Name], [File Path], [User], and [Password] to specify the file server settings. ■ Using the Browse Key (Windows (SMB)) If you select [Windows (SMB)] as the server protocol, you can specify a file server connected to a specific network by pressing [Browse] on the File screen.
The following server protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional. [Windows (SMB)]: Select this protocol if you are sending documents to a computer using Windows NT 4.0 or Windows 95/98/Me/2000/ XP.
4 Enter the host name ➞ press [OK]. Basic Sending Methods 2 When FTP is selected as the server protocol, you can also specify a port number after the host name address by entering a colon (:) and the port number. Example: 192.168.100.50:21000 When FTP is selected as the server protocol, make sure to enter the same port number for the Host Name as the one specified for the FTP server to which you are sending your documents. You can enter up to 128 characters for the host name. 5 Press [File Path].
6 Enter the file path ➞ press [OK]. You can enter up to 128 characters for the file path. NOTE If you are sending to an imageWARE Document Manager folder, enter the folder name set in imageWARE Gateway. 7 Press [User].
8 Enter the user name ➞ press [OK]. Basic Sending Methods 2 You can enter up to 24 characters when FTP or NetWare (IPX) is selected as the server protocol for the user name.
9 Press [Password]. Basic Sending Methods 2 Setting the password is optional. 10 Enter a password ➞ press [OK]. You can enter up to 24 characters (14 characters when Windows (SMB) is selected as the server protocol) for the password. The password appears as asterisks (*****) on the file settings screen. NOTE If you are sending to an imageWARE Document Manager folder, enter the password set in imageWARE Gateway.
11 Confirm your settings ➞ press [OK]. Basic Sending Methods 2 The specified file server address appears on the Send Basic Features screen. IMPORTANT The file server that you just specified is not stored in the Address Book. It is deleted once the document is sent. NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p.
■ Using the Browse Key (Windows (SMB)) 1 Press [New Address] ➞ [File]. 2 Press the Protocol drop-down list ➞ select [Windows (SMB)].
3 Press [Browse]. Basic Sending Methods 2 IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed. To access Startup Time Settings, press (Additional Functions) ➞ [System Settings] ➞ [Network Settings] ➞ [▼]. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) 4 Select the desired workgroup ➞ press [Down].
5 Select the desired file server ➞ press [Down]. To move up one level, press [Up]. If the desired file server is not displayed, press [▼] or [▲] to scroll to the desired file server. 6 If the Enter Network Password screen is displayed, enter your user name and network password. ❑ Press [User].
❑ Enter your user name ➞ press [OK]. Basic Sending Methods 2 You can enter up to 128 characters for the user name. ❑ Press [Password] ➞ enter your network password ➞ press [OK]. You can enter up to 14 characters for the password. After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen.
❑ Confirm your settings ➞ press [OK]. 7 Press [Down] ➞ select the folder on the specified server to which you want to send your documents ➞ press [OK]. To go down one level, press [Down]. To move up one level, press [Up]. If the desired folder is not displayed, press [▼] or [▲] to scroll to the desired folder.
8 Confirm your settings ➞ press [OK]. Basic Sending Methods 2 The file server destination appears on the Send Basic Features screen. IMPORTANT The file server that you just specified is not stored in the Address Book. It is deleted once the document is sent. NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.
2 Press the Protocol drop-down list ➞ select [NetWare (IPX)]. 3 Basic Sending Methods 2 Press [Browse]. IMPORTANT After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed. To access Startup Time Settings, press (Additional Functions) ➞ [System Settings] ➞ [Network Settings] ➞ [▼]. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.
4 Press the drop-down list ➞ select [NDS] or [Bindery] from the drop-down list. Basic Sending Methods 2 [NDS]: One of the directory services provided by Novell for managing the information of user and server names. Select [NDS] when you are using Novell NetWare V.4.x. [Bindery]: One of the directory services provided by Novell for managing the information of user and server names. Select [Bindery] when you are using Novell NetWare V.3.x.
6 Select a folder on the specified server in which you want to log into ➞ press [Log In]. If you do not want to log into a folder, press [Log In] to log into the Novell server. To go down one level, press [Down]. To move up one level, press [Up]. If the desired folder is not displayed, press [▼] or [▲] to scroll to the desired folder. The Enter Network Password screen is displayed. 7 Enter your user name and network password. ❑ Press [User].
❑ Enter your user name ➞ press [OK]. Basic Sending Methods 2 You can enter up to 24 characters for the user name. ❑ Press [Password] ➞ enter your network password ➞ press [OK]. You can enter up to 24 characters for the password. After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen.
8 Confirm your settings ➞ press [OK]. 9 Press [Down] ➞ select the folder to where you want to send your file ➞ press [OK]. To move up one level, press [Up]. If the desired folder is not displayed, press [▼] or [▲] to scroll to the desired folder.
10 Confirm your settings ➞ press [OK]. Basic Sending Methods 2 The file server destination appears on the Send Basic Features screen. IMPORTANT The file server that you just specified is not stored in the Address Book. It is deleted once the document is sent. NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.
1 Press [New Address] ➞ [Store In Usr Inbox]. 2 Basic Sending Methods 2 Select the desired User Inbox ➞ press [OK]. User Inboxes specified as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function. If the desired User Inbox is not displayed, press [▼] or [▲] to scroll to the desired User Inbox. The display returns to the Send Basic Features screen, and the selected User Inbox is displayed in the destination list.
Using the One-Touch Buttons You can specify up to 200 destinations in one-touch buttons. Follow this procedure to start a transmission and send a document with the press of a one-touch button. IMPORTANT To use this feature, you must register destinations in one-touch buttons by pressing (Additional Functions) ➞ [Address Book Settings] ➞ [One-touch Buttons]. (See "Storing/ Editing One-Touch Buttons," on p. 9-60.) Basic Sending Methods 2 NOTE A maximum of 256 destinations can be specified at the same time.
Select the desired One-touch Button. 2 Each one-touch button is assigned a three digit number. If you know the one-touch button's three digit number, you can press (One-Touch Button Number) ➞ enter the number for the desired one-touch button using (numeric keys). One-Touch Button Number The selected destination appears in the destination list on the Send Basic Features screen. NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details].
Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document. IMPORTANT To use this feature, you must first register the desired document settings and destinations in favorites buttons. (See "Favorites Buttons," on p.
Select the desired Favorites Button. 2 The specified destination(s) appear in the destination list on the Send Basic Features screen, and the stored document settings are recalled. NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • You can erase the specified destination(s) from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.
Using a Server You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. LDAP servers are for looking up a particular piece of information, such as a user name, e-mail address, or other contact information. NOTE • You may have to set up the LDAP servers beforehand, depending on the network environment. • For more information on LDAP servers, see "LDAP Server Settings," on p. 10-66.
2 Press the Address Book/Server drop-down list ➞ press [Search on Server]. 3 4 Basic Sending Methods 2 Press the Server to Search drop-down list ➞ select the desired server to search. Specify the search criteria. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
● To use Simple Search: ❑ Press [Name], [E-mail], or [Fax] ➞ enter the name, e-mail address, or fax number for which to search ➞ press [OK]. Basic Sending Methods 2 You can enter up to 128 characters for the name, e-mail address, or fax number. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to The search criteria boxes that are not filled out, are not searched.
❑ Press the search category drop-down list ➞ select the desired search category. Search Category Basic Sending Methods 2 The available search categories are: [Name]: Search by name. [E-mail]: Search by e-mail address. [Fax]: Search by fax number. [Organization]: Search by organization name. [OrgnztionUnit]: Search by organizational unit (e.g., departments in an organization).
❑ Press the search condition drop-down list ➞ select the desired search condition ➞ press [Settings]. Search Condition Basic Sending Methods 2 You can select from the following search conditions: [contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
You can enter up to 128 characters for the search criteria. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to ❑ Press [Add]. To continue adding more search criteria, press [or] or [and] ➞ repeat step 4. [or]: The machine searches and returns a result for either of the specified search criteria. [and]: The machine searches and returns a result for all of the specified search criteria.
5 Press [Start Searching]. Basic Sending Methods 2 To cancel searching, press [Cancel]. To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine finds some results before you press [Cancel], these search results are displayed. The search results are displayed. IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen).
● If the screen below is displayed: ❑ Press [User] ➞ enter the user name ➞ press [OK]. You can enter up to 128 characters for the user name. The Network Password Entry screen is displayed if either one of the following is true: If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use', and is set to 'On'.
❑ Verify the settings ➞ press [OK]. Basic Sending Methods 2 The search results are displayed. IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria. (See "LDAP Server Settings," on p. 10-66.
If the optional Super G3 FAX Board is installed, you can also display fax numbers that match the conditions. If the optional Super G3 FAX Board is installed, you can sort and limit the view of the displayed addresses by using the Type drop-down list. Super G3 FAX Board is installed. NOTE • To cancel a selected destination, select the destination again to clear the check mark.
NOTE • To view the detailed information of a selected destination, select the destination ➞ press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.) • You can erase the specified destinations from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.
Checking/Changing a Destination You can check and change a specified destination before you scan your documents. 1 Select the destination ➞ press [Details]. If the destination that you want to check or change is not displayed, press [▼] or [▲] to scroll to the desired destination. Checking/Changing a Destination 2-49 2 Basic Sending Methods NOTE • Only the destinations specified using the New Address tab and destinations obtained through a server can be changed.
2 If necessary, check or change the destination's information. ● If the screen below is displayed: ❑ Check the destination's information ➞ press [Done]. Basic Sending Methods 2 ● If the destination has been specified using one of the sending methods in the New Address tab: ❑ Check or change the destination's information ➞ press [OK]. Change the destination's information in the same way that you specified it. (See "Using the New Address Tab," on p. 2-5.
● If the destination is obtained via a server: ❑ Check or change the destination's information ➞ press [OK]. Change the destination's information in the same way that you specified a new address. (See "Using a Server," on p. 2-38.) ● If the destination is a group address: ❑ To check the information of destinations registered in the group address, select one destination at a time ➞ press [Details]. ❑ Check the destination's information ➞ press [Done] ➞ [Done].
Erasing a Destination You can erase a specified destination from the destination list before you scan your documents. 2 Basic Sending Methods 1 Select the destination to be erased. If the destination that you want to erase is not displayed, press [▼] or [▲] to scroll to the desired destination. 2 Press [Erase]. The selected destination is erased from the destination list.
Basic Scanning Features 3 CHAPTER This chapter describes the basic scanning features. Selecting a Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Two-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5 Document Size . . . .
Selecting a Scan Mode You can set the scan mode that a document is scanned in. The machine has six preset scan modes: ACS 200 x 200 dpi, ACS 300 x 300 dpi, Black 200 x 200 dpi, Black 300 x 300 dpi, ACS 600 x 600 dpi, and Black 600 x 600 dpi. ACS stands for Automatic Color Selection. Select the desired mode from the preset scan modes or user-defined scan modes (user preset keys), according to the type of original you are sending.
Press the Scan Settings drop-down list ➞ select a scan mode. 3 If you do not see the desired scan setting, press [▼] or [▲] to scroll through the list. When [PDF (Compct)] is selected as the File Format, if you select a scan mode that has not been registered for ACS, Full Color, or Grayscale 300 x 300 dpi and press [OK], a message asking for your confirmation to change the File Format appears on the screen. NOTE • Specifying the scan mode again cancels the scan mode and other scan features previously set.
3 Press (Start). When [PDF (Compct)] is selected as the File Format, if you select a scan mode that has not been registered for ACS, Full Color, or Grayscale 300 x 300 dpi and press (Start), a message asking for your confirmation to change the File Format or scan settings appears on the screen. If the originals are placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts.
Scan Settings To match the original you are sending, set the document size, resolution, exposure, and original type. NOTE Changed scan settings are not saved. For instructions on saving settings, see "User Preset Keys," on p. 4-34. Two-Sided Originals You can set the machine to automatically turn over two-sided originals placed in the feeder, so as to scan each side separately. IMPORTANT • The Two-sided Original mode is available only if the optional Feeder (DADF-K1) is attached.
2 Select the type of original ➞ press [OK]. Basic Scanning Features 3 [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations. The selected mode is set, and the display returns to the Send Basic Features screen. 3 Press (Start). Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
Document Size You can specify the document size before scanning originals whose size you need to manually specify, such as transparencies. Specify the document size as well if you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off. You can also store the specified document size. NOTE The default setting is 'Auto'. Specifying the Document Size 1 Place your originals ➞ specify the destination.
3 Press [Document Size Select]. 4 Select the document size. Basic Scanning Features 3 ● If you want to scan a standard document size: ❑ Select the desired document size. If you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass ➞ press [11"x17"+]. (See "Platen Glass," on p. 1-37.) NOTE To select an A or B series paper size, press [A/B-size].
● If you want to scan a nonstandard document size: ❑ Press [Other Size]. Basic Scanning Features 3 ❑ Enter the size of the document using the numeric keys on the touch panel display. ❑ Press [X] (width) ➞ enter a value. ❑ Press [Y] (length) ➞ enter a value. ❑ Press [OK].
If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen. The display returns to the Document Size Select screen. NOTE • If you make a mistake when entering values on the touch panel display, press [C] ➞ enter the correct values. • To enter values in millimeters, press [mm]. • When entering values in millimeters, you can also use (numeric keys), and (Clear) to clear your entries.
NOTE • To select a registered size, you need to register the document size beforehand. (See "Registering the Specified Document Size," on p. 3-12.) • The registered document size is displayed on top of the key in which it is registered. 5 Press [Done] ➞ [OK] Basic Scanning Features 3 The selected size is set, and the display returns to the Send Basic Features screen. 6 Press (Start).
Registering the Specified Document Size 1 Press the Scan Settings drop-down list ➞ press [Option]. 2 Press [Document Size Select].
3 Press [Other Size]. 4 Basic Scanning Features 3 Press [Register Size].
5 Press [Registered Size 1] or [Registered Size 2] ➞ enter the document size using the numeric keys on the touch panel display. ❑ Press [X] (width) ➞ enter a value. ❑ Press [Y] (length) ➞ enter a value. ❑ Press [OK]. Basic Scanning Features 3 If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen. The selected size is set, and the display returns to the Other Size screen.
NOTE Pressing [Cancel] ➞ [Done] ➞ [Cancel] only stores the new document sizes in the selected key ([Registered Size 1] or [Registered Size 2]), but does not activate them. If you press [OK] ➞ [Done] ➞ [OK], the new document sizes are stored in the selected key ([Registered Size 1] or [Registered Size 2]), and activated at the same time. Resolution You can specify the resolution before scanning the original. NOTE The default setting is '200 x 200' dpi. 1 Place your originals ➞ specify the destination.
3 Press the Resolution drop-down list ➞ select a resolution ➞ press [OK]. Basic Scanning Features 3 When [PDF (Compct)] is selected as the File Format, if you specify the resolution as other than [300x300 dpi] and press [OK], a message asking for your confirmation to change the File Format appears on the screen. The selected mode is set, and the display returns to the Send Basic Features screen.
Scan Exposure and Original Type Settings You can set the scan exposure and select the original type before scanning the original. Manual Exposure Adjustment You can manually adjust the scan exposure to the most appropriate level for the original. 1 Place your originals ➞ specify the destination. 3 2 Basic Scanning Features For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." Press the Scan Settings drop-down list ➞ press [Option].
3 Press [ ] or [ ] to adjust the scanning exposure ➞ press [OK]. Basic Scanning Features 3 Press [ ] to move the indicator to the left to make the exposure lighter, or press [ ] to move it to the right to make the exposure darker. The selected mode is set, and the display returns to the Send Basic Features screen. 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Original Type Selection You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. IMPORTANT • Combinations of these three modes (Text/Photo, Photo, and Text) cannot be set at once. If you select one of these modes, the previously set mode is canceled. • If you scan an original containing halftones, such as a printed photograph, the moiré effect (a shimmering, wavy pattern) may occur.
1 Place your originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-down list ➞ press [Option]. 3 Press the original type drop-down list ➞ select the original type (Text/Photo, Photo, or Text).
● If you want to adjust the text/photo processing priority level for [Text/Photo]: ❑ Press the original type drop-down list ➞ press [Priority Level]. Basic Scanning Features 3 ❑ Adjust to give the degree of priority to text or photo ➞ press [OK] ➞ [OK]. [Text Priority]: Priority is given to the faithful reproduction of text. [Photo Priority]: Priority is given to the faithful reproduction of photos, with as little moiré effect as possible.
NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your document. (See "Previewing Originals," on p. 5-34.) • To cancel all settings and return the machine to the Standard mode, press (Reset).
3 Press [A] ➞ [OK]. The scanning exposure is automatically adjusted to the level best suited to the quality of the original. The selected mode is set, and the display returns to the Send Basic Features screen. NOTE Automatic exposure may not work with transparencies. If this happens, adjust the exposure manually by pressing [ ] or [ ]. 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Changing Color Modes This machine comes with two Automatic Color Selection features. Automatic Color Selection (Full Color/Grayscale) detects and distinguishes color originals from grayscale originals, while Automatic Color Selection (Full Color/Black-and-White) detects and distinguishes color originals from black-and-white originals.
2 Press the Scan Settings drop-down list ➞ press [Option]. 3 Press the color selection drop-down list ➞ press [Auto-Color Select (Full Color/Grayscale)] ➞ [OK]. Color Selection The selected mode is set, and the display returns to the Send Basic Features screen. 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts.
NOTE • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your document. (See "Previewing Originals," on p. 5-34.) • To cancel all settings and return the machine to the Standard mode, press (Reset).
3 Press the color selection drop-down list ➞ press [Auto-Color Select (Full Color/Black-and-White)] ➞ [OK]. Color Selection When [PDF (Compct)] is selected as the File Format, if you specify [Auto-Color Select (Full Color/Black-and-White)] as the color mode and press [OK], a message asking for your confirmation to change the File Format appears on the screen. The selected mode is set, and the display returns to the Send Basic Features screen.
Full Color The Full Color mode always scans in color regardless of whether the original is in color or black-and-white. If either of the Automatic Color Selection modes are selected, originals that contain few color sections, or originals with light color densities and colors close to black may be scanned in the Grayscale or Black-and-White mode. If this happens, select the Full Color mode manually. NOTE Black-and-white originals scanned in the Full Color mode are counted as color scans.
3 Press the color selection drop-down list ➞ press [Full Color] ➞ [OK]. Color Selection The selected mode is set, and the display returns to the Send Basic Features screen. 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
Grayscale The Grayscale mode always scans in grayscale regardless of whether the original is in color or black-and-white. 1 Place your originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-down list ➞ press [Option]. 3 Press the color selection drop-down list ➞ press [Grayscale] ➞ [OK].
4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. Black-and-White The Black-and-White mode always scans in black-and-white regardless of whether the original is in color or black-and-white. 1 Place your originals ➞ specify the destination.
3 Press the color selection drop-down list ➞ press [Black and White] ➞ [OK]. Color Selection Basic Scanning Features 3 When [PDF (Compct)] is selected as the File Format, if you specify [Black and White] as the color mode and press [OK], a message asking for your confirmation to change the File Format appears on the screen. The selected mode is set, and the display returns to the Send Basic Features screen.
Special Scanning Features 4 CHAPTER This chapter describes how to set special scanning features. Two-Page Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Original Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Two-Page Separation This mode enables you to scan facing pages in a book or bound original to fit onto separate pages. IMPORTANT • The Two-page Separation mode cannot be used together with the Document Size Select (11x17+, Other Size), Two-sided Original, Different Size Originals, or Binding Erase modes. • Place your originals on the platen glass. The Two-page Separation mode cannot be used when the original is placed in the feeder.
Press [Special Features]. 4 Press [Two-page Separation]. 4 Special Scanning Features 3 The selected mode is set. 5 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen.
6 Press (Start). Follow the instructions that appear on the touch panel display ➞ press once for each original. When scanning is complete, press [Done]. (Start) Scanning starts. The scanned data is sent to the specified destination when scanning is complete. IMPORTANT If the original contains fine text or print, such as a map, the machine may need to read or scan the document several times. Do not remove the original from the platen glass until scanning is complete.
Frame Erase This mode enables you to erase shadows and lines that appear when scanning various types of originals. The following three Frame Erase modes are available. IMPORTANT A combination of the three Frame Erase modes cannot be set. If you select one of these modes, the previously set mode is canceled. ■ Original Frame Erase ■ Book Frame Erase This mode erases the dark borders, as well as the center and counter lines that appear if you are scanning the facing pages in a book or bound original.
Original Frame Erase IMPORTANT The Original Frame Erase mode cannot be used together with the Document Size Select (11x17+, Auto, and Other Size) or Different Size Originals modes. 1 Place your originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-down list ➞ press [Option]. 3 Press [Special Features] ➞ [Frame Erase].
Press [Original Frame Erase]. 5 Press [-] or [+] to set the frame erase width. 4 NOTE • To enter values in millimeters, press [mm]. • When entering values in millimeters, you can also use (numeric keys), and (Clear) to clear your entries. • You can change the values by pressing [-] or [+], even if you have entered the values using (numeric keys). • If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
● If you want to set the top, left, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the frame erase border(s) ➞ press [-] or [+] to set the respective frame erase width(s) ➞ press [Next]. Special Scanning Features 4 To return to the screen for setting the same width for all four borders, press [Adjust All At Once]. 6 Select the original size ➞ press [OK]. The selected mode is set, and the display returns to the Special Features screen.
7 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen. Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
Book Frame Erase IMPORTANT The Book Frame Erase mode cannot be used together with the Document Size Select (11x17+, Auto, and Other Size) or Different Size Originals modes. 1 Place your original on the platen glass ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-down list ➞ press [Option]. 3 Press [Special Features] ➞ [Frame Erase].
Press [Book Frame Erase]. 5 Press [-] or [+] to set the frame erase widths. 4 NOTE • To enter values in millimeters, press [mm]. • When entering values in millimeters, you can also use (numeric keys), and (Clear) to clear your entries. • You can change the values by pressing [-] or [+], even if you have entered the values using (numeric keys). • If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
● If you want to set the top, left, center, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the frame erase border(s) ➞ press [-] or [+] to set their respective frame erase width(s) ➞ press [Next]. Special Scanning Features 4 To return to the screen for setting the same width for all four borders, press [Adjust All At Once]. 6 Select the size of the bound original when it is open ➞ press [OK]. The selected mode is set, and the display returns to the Special Features screen.
7 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen. 8 Press (Start). Scanning starts. The scanned data is sent to the specified destination when scanning is complete. IMPORTANT If the original contains fine text or print, such as a map, the machine may need to read or scan the document several times. Do not remove the original from the platen glass until scanning is complete.
Special Scanning Features 4 2 Press the Scan Settings drop-down list ➞ press [Option]. 3 Press [Special Features] ➞ [Frame Erase]. If necessary, see the screen shot in step 3 of "Original Frame Erase," on p. 4-6. 4 Press [Binding Erase] ➞ select the border where the binding holes are located. The border is where the binding holes are located on the original, if you first visualize the original as being face up.
6 Press [-] or [+] to set the frame erase width ➞ press [OK]. The selected mode is set, and the display returns to the Special Features screen. 4 NOTE • To enter values in millimeters, press [mm]. • When entering values in millimeters, you can also use (numeric keys), and (Clear) to clear your entries. • You can change the values by pressing [-] or [+], even if you have entered the values using (numeric keys).
NOTE • To cancel this setting, press the Scan Settings drop-down list ➞ press [Option] ➞ [Special Features] ➞ [Frame Erase] ➞ [Cancel]. • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your document. (See "Previewing Originals," on p. 5-34.
Different Size Originals This mode enables you to scan different size originals together. However, the length (vertical direction) of the different paper sizes must be the same. For example, LTR and 11" x 17", or STMT and LTRR paper sizes can be scanned together. 1 Place your originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-down list ➞ press [Option].
3 Press [Special Features] ➞ [Different Size Originals]. The selected mode is set. Special Scanning Features 4 4 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen. 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
Job Build This mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document, after all the batches have been scanned. NOTE • If you place different size originals in the feeder, set the Different Size Originals mode. However, the length (vertical direction) of the different paper sizes must be the same.
Press the Scan Settings drop-down list ➞ [Option]. 3 Press Special Features ➞ [Job Build]. Special Scanning Features 4 2 The selected mode is set. 4 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen.
5 Press (Start). Scanning starts. NOTE • To cancel scanning, press [Cancel] or (Stop). • To cancel this setting, press the Scan Settings drop-down list ➞ press [Option] ➞ [Special Features] ➞ [Job Build]. • To cancel the scan settings, press the Scan Settings drop-down list ➞ press [Option] ➞ [Cancel]. • To cancel all settings and return the machine to the Standard mode, press (Reset). When scanning is complete, place your next batch of originals ➞ press (Start).
● If the original is two-sided: ❑ Press [2-Sided Original]. 4 Special Scanning Features ❑ Select the type of two-sided original ➞ press [OK]. [Book Type]: The front and back sides of the original have the same top-bottom orientation. [Calendar Type]: The front and back sides of the original have opposite top-bottom orientations. Do not forget to set or cancel the 2-Sided Original mode, according to the type of originals that you place next.
After the last batch of originals is scanned, press [Done]. The scanned data is sent to the specified destination. 4 NOTE If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your document. (See "Previewing Originals," on p. 5-34.
Adjusting the Contrast (Sharpness) This mode enables you to scan original images with a sharper or softer contrast. To scan text or lines sharply, use the [High] setting. To scan originals containing printed photographs or other halftones, use the [Low] setting. ■ Low If you want to scan an original containing halftones, such as a printed photograph, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur.
Press [Special Features] ➞ [Sharpness]. 4 Press [Low] or [High] to adjust the sharpness ➞ press [OK]. 4 Special Scanning Features 3 To scan text or lines clearly, use the [High] setting. To scan originals containing printed photographs or other halftones, use the [Low] setting. The selected mode is set, and the display returns to the Special Functions screen. 5 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen.
6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE • To cancel this setting, press the Scan Settings drop-down list ➞ press [Option] ➞ [Special Features] ➞ [Sharpness] ➞ [Cancel].
Image Quality Adjustment You can make settings that adjust the scan exposure. If you select [A] (Auto) as the scan exposure on the Scan Settings screen, the scan exposure is automatically adjusted. The following two types of scan exposure adjustments are available on the Image Quality Adjustment screen. ■ Remove Background This mode enables you to scan originals by erasing the background color of the original.
Press the Scan Settings drop-down list ➞ press [Option]. 3 Press [A] ➞ [Special Features]. 4 Press [Image Qty Adjustment].
Press [Remove Background]. If the background color remains or if you want to make the background color darker when the original is scanned in the Remove Background mode, make fine adjustment to the density of the background color. If you want to make fine adjustments to the density of the background color, press [Fine Adjustment] ➞ press [+] or [-] to specify the amount of each color that you want to remove ➞ press [OK].
6 Press [OK] ➞ [Done] ➞ [OK]. The selected mode is set, and the display returns to the Send Basic Features screen. 7 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
Prevent Bleeding This mode enables you to scan originals by preventing the original image on the reverse side of thin originals from bleeding through and being scanned as well. 1 Place your originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-down list ➞ press [Option]. Special Scanning Features 4 3 Press [A] ➞ [Special Features] ➞ [Image Qty Adjustment].
4 Press [Prevent Bleed-thru]. If you want to make fine adjustments to the density, press [Fine Adjustment] ➞ press [-] or [+] to specify the amount of bleeding that you want to prevent ➞ press [OK]. Special Scanning Features 4 [-]: This setting prevents dark areas on the reverse side of the original from bleeding through and being scanned, but light areas on the front side may not be scanned either.
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The scanned data is sent to the specified destination when scanning is complete. NOTE • To cancel this setting, press the Scan Settings drop-down list ➞ press [Option] ➞ [Special Features] ➞ [Image Qty Adjustment] ➞ [Cancel].
User Preset Keys You can set any possible combination of scan settings and store them in a user preset key in memory. There are eight user preset keys, six of which have preset scan modes already set from the factory. The remaining two user preset keys (P7 and P8) are available for the user to set and store, and can be assigned names for increased convenience. You can also change the settings and assigned names for the six preset scan keys, and store them as user-defined scan modes (user preset keys).
Specify the scan settings that you want to store. NOTE In the example above, the Document Size Select and the Job Build modes are specified. 3 Press [Store/Erase].
4 Select a user preset key for storing the scan settings ➞ press [Store].
● If you select a key without settings: ❑ A screen appears, asking for your confirmation to store the settings. Press [Yes]. Once the settings are stored, the message appears for approximately two seconds on the touch panel display. The key in which you stored the settings is displayed with a colored triangle ( ) in the lower right corner of the key, and the settings are displayed. The stored settings are displayed.
5 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen. NOTE You can also assign a name to a user preset key by pressing [Register Name]. Naming a User Preset Key 1 Press the Scan Settings drop-down list ➞ press [Option]. 2 Press [Store/Erase].
3 Select a user preset key to name ➞ press [Register Name]. User Preset Key 4 Enter a name ➞ press [OK]. Two lines can be used for a user preset key name. You can enter up to eight characters per line. The assigned name appears on the key. User Preset Keys 4-39 4 Special Scanning Features NOTE • Keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of the key.
NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you press [OK] without entering any characters, the key name reverts to its current name (default P1 to P8). 5 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen. Erasing Scan Settings 1 Press the Scan Settings drop-down list ➞ press [Option]. 2 Press [Store/Erase].
3 Select the user preset key with the scan settings that you want to erase ➞ press [Erase]. User Preset Key IMPORTANT Make sure to check the settings before erasing them. NOTE • Keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of the key. • If you select a key that already has settings stored in it, the settings are displayed.
4 The stored scan settings are erased. Special Scanning Features The message appears for approximately two seconds on the touch panel display. NOTE Key names are not erased. For instructions on changing a key name, see "Naming a User Preset Key," on p. 4-38. 5 Press [Done] ➞ [OK]. The display returns to the Send Basic Features screen.
Sending Documents 5 CHAPTER This chapter describes the fundamental procedures for sending documents, how to configure send settings, and other useful features. Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2 Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending Methods You can enter a subject line, message body text, and an e-mail, I-fax, or file server address to which to send documents. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you send a document, you can also set to send a document at a preset time. IMPORTANT If you send an image as a TIFF (Tagged Image File Format) or an MTIFF (Multiple page TIFF) file to a Macintosh, the recipient may not be able to view the image correctly.
NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-35. • For instructions on specifying an e-mail address, see "Specifying an E-Mail Address," on p. 2-6. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. • For instructions on specifying addresses not registered in the Address Book, see "Using the New Address Tab," on p. 2-5.
3 Enter the name of the document that you want to send ➞ press [OK]. You can enter up to 24 characters for the document's name. You can also use clear your entry. Sending Documents 5 - (numeric keys) to enter numbers, and (Clear) to NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
4 Press [Subject]. 5 Enter the subject of the e-mail message ➞ press [OK]. Sending Documents 5 You can enter up to 40 characters for the subject. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you do not enter a subject, the default subject set in E-mail/I-Fax Settings is used.
6 Press [Message]. 7 Enter the message body text ➞ press [OK]. Sending Documents 5 You can enter up to 140 characters for the e-mail message. A hard return is counted as one character. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Press [Reply-to]. 9 Select the reply-to address. ● If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number].
❑ Enter the access number using - (numeric keys) for the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. 5 Sending Documents ❑ Select the destination ➞ press [OK].
● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination ➞ press [OK]. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list. Press the Address Book drop-down list to display a list of subaddress books (subaddress books 1 to 10, or one-touch buttons). Subaddress books categorize the addresses stored in the Address Book.
10 Press [Sender's Names (TTI)]. 11 Select a sender's name ➞ press [OK]. Sending Documents 5 The name registered under <00> is selected by default. If the desired sender's name is not displayed, press [▼] or [▲] to scroll to the desired sender's name. You can also enter the number of the desired sender's name using (numeric keys). - NOTE • To use this feature, you must store sender names beforehand. (See "Registering Sender Names," on p. 1-16.
12 Press the E-mail Priority drop-down list ➞ select a priority for your e-mail message. 13 Press [Done]. Sending Documents 5 The display returns to the Send Basic Features screen.
14 Press the File Format drop-down list ➞ select a file format. File Formats: Sending Documents 5 [TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. [MTIFF/PDF]: Enables you to insert multiple images into a single MTIFF or PDF file. Sends the file in either the MTIFF (Black-and-White) or PDF (Grayscale/Color) format. [PDF/PDF]: Enables you to insert multiple images into a single PDF file. Sends the file in the PDF format regardless of the color mode.
NOTE • In order to view a JPEG file, a software application that supports the JPEG file format is required. • In order to view a TIFF or MTIFF file, a software application that supports TIFF or MTIFF file formats (such as Imaging for Windows) is required. • In order to view a PDF file, Adobe Acrobat Reader is required. • For more information on the different file formats, see "File Formats," in the Glossary, on p. 13-12.
Sending an I-Fax You can scan a document, and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes through the Internet. You can add the document's name, a subject line, message body text, reply-to address, and the sender's name. 1 Place your originals ➞ specify the I-fax destination ➞ press [Send Settings]. Sending Documents 5 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-35.
3 Press [Send Doc. Name]. Enter the name of the document that you want to send ➞ press [OK]. 5 Sending Documents 2 You can enter up to 24 characters for the document's name. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • When you are sending documents, each page is sent as a separate TIFF image attached to the I-fax.
- If you do not set the document's name: The file name prefix is generated by the job number (0001 to 4999) and three digits that signify the page number of the image. Example: 1042_002.tif 4 Press [Subject]. 5 Enter the subject of your I-fax ➞ press [OK]. Sending Documents 5 You can enter up to 40 characters for the subject. You can also use clear your entry.
6 Press [Message]. 7 Enter the message body text ➞ press [OK]. Sending Documents 5 You can enter up to 140 characters for the message. A hard return is counted as one character. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
5 8 Press [Reply-to]. 9 Select the reply-to address. Sending Documents ● If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number].
❑ Enter the access number using - (numeric keys) for the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. 5 Sending Documents ❑ Select the destination ➞ press [OK].
● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination ➞ press [OK]. If the desired reply-to address is not displayed, press [▼] or [▲] to scroll to the desired reply-to address. 5 Sending Documents Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list.
10 Press [Sender's Names (TTI)]. 11 Select a sender's name ➞ press [OK]. Sending Documents 5 The name registered under <00> is selected by default. If the desired sender's name is not displayed, press [▼] or [▲] to scroll to the desired sender's name. You can also enter the number of the desired sender's name using (numeric keys). - IMPORTANT If the TX Terminal ID setting is set to 'Off', the sender's name will not be printed on the recipient's recording paper, even if you select one.
NOTE • To use this feature, you must store sender names beforehand. (See "Registering Sender Names," on p. 1-16.) • If you set the unit's name in TX Settings, the unit's name is automatically registered as <00>. To set the unit's name, press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ press [Unit Name]. (See "Registering the Unit's Name," on p. 1-19.) 12 Press [Done]. Sending Documents 5 The display returns to the Send Basic Features screen.
Sending a Job to a File Server You can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending. Place your originals ➞ specify the File Server's destination ➞ press [Send Settings]. 5 NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-35. • For instructions on specifying the file server's destination, see "Specifying a File Server," on p.
2 3 Enter the name of the document that you want to send ➞ press [OK]. Sending Documents 5 Press [Send Doc. Name]. You can enter up to 24 characters for the document's name. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to IMPORTANT If you use characters such as ",", "/", "[", or "]" in the document name, you may not be able to send the file to file servers that run on operating systems that do not recognize such characters.
4 Press [Done]. The display returns to the Send Basic Features screen. Sending Methods 5-25 5 Sending Documents NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • When you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file format that you select for sending.
5 Press the File Format drop-down list ➞ select a file format. File Formats: Sending Documents 5 [TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. [MTIFF/PDF]: Enables you to insert multiple images into a single MTIFF or PDF file. Sends the file in either the MTIFF (Black-and-White) or PDF (Grayscale/Color) format. [PDF/PDF]: Enables you to insert multiple images into a single PDF file. Sends the file in the PDF format regardless of the color mode.
NOTE • In order to view a JPEG file, a software application that supports the JPEG file format is required. • In order to view a TIFF or MTIFF file, a software application that supports the TIFF or MTIFF file formats (such as Imaging for Windows) is required. • In order to view a PDF file, Adobe Acrobat Reader is required. • For more information on the different file formats, see "File Formats," in the Glossary, on p. 13-12.
Sending a Job to a User Inbox You can scan a document and store it in a User Inbox. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations. The following procedure explains how to specify the document's name when you want to send it to a User Inbox.
NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-35. • For instructions on specifying a User Inbox as a destination, see "Specifying a User Inbox," on p. 2-32. • For instructions on specifying addresses and settings using the favorites buttons, see "Using the Favorites Buttons," on p. 2-36. • You can also set the scan mode for your documents. See "Selecting a Scan Mode," on p. 3-2. 2 Press [Send Doc. Name]. The document name set in [Send Doc.
NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. 4 Press [Done]. 5 Sending Documents The display returns to the Send Basic Features screen. 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts.
Delaying a Send Job The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. 1 Place your originals ➞ specify the destination ➞ press [Send Settings]. If necessary, see the screen shot in step 1 of "Sending an E-Mail Message," on p. 5-2. NOTE • For instructions on placing your originals, see "Placing Originals," on p. 1-35. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2.
2 Press [Delayed Send]. 3 Enter the send time using - (numeric keys). Sending Documents 5 Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you set a time earlier than the current time, the document will be sent at that time on the next day. NOTE If you make a mistake when entering the send time, press entry. 4 Press [OK] ➞ [Done]. The display returns to the Send Basic Features screen.
Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning starts. The document is stored in memory, and sent to the specified destination at the specified time. NOTE • To cancel a delayed send job, press [Send Settings] ➞ [Delayed Send] ➞ [Cancel].
Previewing Originals This feature enables you to preview the scanned data of your originals before sending it. You can verify the scanned data of your originals on the Preview screen. NOTE The default setting is Off. 1 Place your originals ➞ specify the destination ➞ press [Preview]. Sending Documents 5 [Preview] is lit when it is on. [Preview] is not lit when it is off. The selected mode is set.
NOTE • For instructions on placing your original, see "Placing Originals," on p. 1-35. • For instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p. 2-2. • For instructions on specifying addresses not registered in the Address Book, see "Using the New Address Tab," on p. 2-5. • For instructions on specifying addresses using the one-touch buttons, see "Using the One-Touch Buttons," on p. 2-34.
To preview a specific page number, enter the page number using (numeric keys) ➞ press [OK]. - ▲ ▲ You can also press [ ] or [ ] to scroll through and preview the previous and next pages of your document. The image of the selected page is displayed on the Preview screen. Sending Documents 5 4 Verify the images ➞ press [Start Send]. You can press [ ] (reduce) or [ ] (enlarge) to zoom in or out.
Job Done Notice You can send a job done notice to a specified e-mail address to notify you when a send job is complete. IMPORTANT To send a job done notice, you need to store e-mail addresses in the Address Book beforehand. (See "Storing New Addresses," on p. 9-5.) Place your originals ➞ specify the destination ➞ press [Job Done Notice]. 5 Sending Documents 1 NOTE • For instructions on placing your original, see "Placing Originals," on p. 1-35.
2 Select the destination where the job done notice is to be sent. ● If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. Sending Documents 5 ❑ Enter the access number - (numeric keys) for the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed.
❑ Select the destination ➞ press [OK]. ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination ➞ press [OK]. Sending Documents 5 If the desired e-mail address is not displayed, press [▼] or [▲] to scroll the desired e-mail address. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list.
NOTE • You cannot select multiple destinations. • To display [Access Number], set the Access Number Management to 'On'. To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) • To cancel a selected e-mail address, select the address again. • To view the detailed information of a selected e-mail address, select the address ➞ press [Details].
Job Recall You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. NOTE The three most recent settings that were stored in memory are not erased even when the power is turned OFF. 1 Place your originals ➞ press [Recall]. NOTE For instructions on placing your original, see "Placing Originals," on p. 1-35.
2 Select [1 Before], [2 Before], or [3 Before] ➞ confirm the settings ➞ press [OK]. The display returns to the Send Basic Features screen. 5 Sending Documents NOTE • You can also check which send jobs are stored in memory other than the currently displayed send job by pressing [▼] or [▲]. • You can change the settings in a recalled send job. • If there are multiple destinations stored in Recall memory, the order of the destinations shown in the list may not correspond to the order of their settings.
Receiving Documents 6 CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically, forward received documents to a specified destination, or print a received document from memory. Receiving Print, Fax, and I-Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receiving Print, Fax, and I-Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer. ■ Receiving I-Fax and Fax Documents The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet. You can set the machine to automatically forward received I-fax documents to specified destinations.
Receiving Documents 1 When documents are being received, the Processing/Data indicator on the control panel flashes a green light. ditional Functions PQRS TUV Processing / Data WXYZ Error NOTE During reception, the transaction number and information related to the sender are displayed on the touch panel display. 2 When document reception is complete, the Processing/Data indicator on the control panel maintains a steady green light. This indicates that documents are stored in memory.
3 The document is printed. The Processing/Data indicator goes out when documents stored in memory are printed. NOTE • If there is no paper on which the received documents can be printed, the received documents are stored in memory. • The memory can hold a total of approximately 3,700 pages for sending and receiving documents. • Documents stored in memory because the paper has run out, are automatically printed when paper is loaded into a paper drawer.
Memory RX Inbox Settings There may be occasions when you want the I-fax to store all incoming documents in memory until you are ready to print or send them. Locking the I-fax to receive and store all documents in memory is called Memory Lock. After the memory lock is turned 'On', the I-fax will automatically enter and leave the Memory Lock mode at the times you specify.
2 Press [Communications Settings]. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 Press [Memory RX Inbox Settings].
4 5 Press [Memory RX Inbox Password]. Enter the desired password using press [OK]. - (numeric keys) ➞ Receiving Documents 6 If you do not want to set the Memory RX Inbox with a password, do not enter any number. You cannot store a password with only zeros as the number, such as <0000000>. The selected mode is set. NOTE If you make a mistake when entering the password, press entry. 6 (Clear) to clear your Press [Done] repeatedly until the Send Basic Features screen appears.
Storing Received I-Fax Documents in Memory You can set the machine to store documents received by I-fax into memory without printing them. This is referred to as Memory Lock. You can later check the received documents in the Memory RX Inbox and print or send them. NOTE The default setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. If necessary, see the screen shots in steps 1 and 2 of "Setting the Memory RX Inbox Password," on p. 6-5.
3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. IMPORTANT If the message does not appear, set the I-Fax Memory Lock setting on the Memory RX Inbox screen to 'On'. (See Chapter 4, "Storing Received Documents," in the Mail Box Guide.) 4 Press [Done] repeatedly until the Send Basic Features screen appears. Memory Lock Start Time Settings You can set Memory Lock to start automatically at a specified time. NOTE The default setting is 'Off'.
2 3 Press [Memory RX Inbox Settings] ➞ [Memory Lock Start Time]. Select [Everyday], [Select Days], or [Off].
● If you select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [OK]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 If you make a mistake when entering the time, enter another four digit number. The selected mode is set. NOTE If you make a mistake when entering the time, you can press your entry.
● If you select [Select Days]: ❑ Select a day ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the start time using - (numeric keys) ➞ press [OK]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 6 Receiving Documents 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number. The selected mode is set.
● If you select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock is not automatically turned 'On' at a specified time. You can turn Memory Lock 'On' or 'Off' manually using the I-Fax Memory Lock setting on the Memory RX Inbox screen. (See Chapter 4, "Storing Received Documents," in the Mail Box Guide.) The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Memory Lock End Time Settings You can set Memory Lock to end automatically at a specified time. NOTE The default setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. If necessary, see the screen shots in steps 1 and 2 of "Setting the Memory RX Inbox Password," on p. 6-5. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (ID).
3 Select [Everyday], [Select Days], or [Off]. ● If you select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the end time using - (numeric keys) ➞ press [OK]. Receiving Documents 6 You can store up to five different end times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number. The selected mode is set.
● If you select [Select Days]: ❑ Select a day ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the end time using - (numeric keys) ➞ press [OK]. You can store up to five different end times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 6 Receiving Documents 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number. The selected mode is set.
● If you select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock is not automatically turned 'Off' at a specified time. You can turn Memory Lock 'On' or 'Off' manually using the I-Fax Memory Lock setting on the Memory RX Inbox screen. (See Chapter 4, "Storing Received Documents," in the Mail Box Guide.) The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Forwarding Received Documents If you receive an I-fax document, and it conforms to the specified forwarding conditions, the document is automatically forwarded to the specified destination. You can register the forwarding conditions and destinations in Forwarding Settings in System Setting (from the Additional Functions screen). (See "Forwarding Settings," on p. 10-26.
Select the desired forwarding setting ➞ press [Validate/ Invalidate]. [Validate]: The received document is forwarded to the specified destination if it matches the forwarding conditions. [Invalidate]: The received document is not forwarded to the specified destination even if it matches the forwarding conditions. If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. To cancel forwarding, press [Validate/Invalidate] again. The selected forwarding setting is enabled.
1 Press [Mail Box]. 2 Select [Memory RX Inbox] or [Conf. Fax Inbox]. Receiving Documents 6 [Memory RX Inbox]: To select a received document that has been stored in the Memory RX Inbox. [Conf. Fax Inbox]: 6-20 To select a received document that has been forwarded to the Confidential Fax Inbox.
Select the desired inbox ➞ select the document that you want to erase ➞ press [Erase]. In the example above, [Memory RX Inbox] in Memory RX Inbox is selected. Memory RX Inbox contains only one inbox. If the desired inbox is not displayed, press [▼] or [▲] to scroll to the desired inbox. If you enter the User Inbox number using enter a 2-digit number ➞ press [OK]. - (numeric keys), make sure to If you make a mistake when entering the User Inbox number, press enter the correct number.
4 Press [Yes]. To cancel erasing the selected document, press [No]. The message appears for approximately two seconds on the touch panel display. The selected document is erased. 6 Receiving Documents 5 Press [Done]. The display returns to the Inbox Selection screen. 6 Press [Send]. The display returns to the Send Basic Features screen.
Available Paper Sizes When received documents are printed, they are printed from the paper drawer that has the same size paper as the received document. If paper of the correct size is not available, the machine automatically selects a different paper size in the following order. The paper size is automatically selected in the same order, even if paper runs out during printing.
Receiving Documents 6 6-24 Available Paper Sizes
Checking/Changing the Send/Receive Status 7 CHAPTER This chapter describes how you can check/change the status of send and receive jobs. Checking/Changing the Status of Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2 Changing the Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs. For more information, see Chapter 5, "Checking Job and Device Status," in the Reference Guide. NOTE • If the optional Super G3 FAX Board is installed, fax jobs can also be checked/changed in the same way. (See Chapter 8, "Checking/Changing the Send/Receive Status," in the Facsimile Guide.
Press [Send]. 3 Select [Status] or [Log].
4 Select a job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [▼] or [▲]to scroll to the job. NOTE • If Erase Failed TX in TX Settings under in Communications Settings (from the Additional Functions screen) is set to 'Off' when multiple destinations are selected for a send job,
● If you select a job with only one destination in [Status]: ❑ Check the details. To change the destination, press [Change Destination]. (See "Changing the Destination," on p. 7-7.) To resend the job, press [Resend]. (See "Resending a Job," on p. 7-11.) ● If you select a job with multiple destinations in [Status]: ❑ Check the details. ❑ Press [Broadcast List].
❑ Check the status for each destination. To change the destination, press [Change Destination]. (See "Changing the Destination," on p. 7-7.) To resend the job, press [Resend]. (See "Resending a Job," on p. 7-11.) If the destination that you want to check is not displayed, press [▼] or [▲] to scroll to the destination. ● If you select a job in [Log]: ❑ Check the details. Checking/Changing the Send/Receive Status 7 5 7-6 Press [Done] repeatedly until the Send Basic Features screen appears.
Changing the Destination You can change the destination of a send job from the System Monitor screen. IMPORTANT • You can only change the destination for send jobs that have been canceled due to a transmission error or jobs that have been set with the Delayed Send mode and are still waiting in the send queue.
2 3 Press [Status]. Select the job whose destination you want to change ➞ press [Details]. Checking/Changing the Send/Receive Status 7 If the job that you want to select is not displayed, press [▼] or [▲] to scroll to the job.
4 Select the destination that you want to change. ● If there is only one destination: ❑ Press [Change Destination]. ● If there are multiple destinations: ❑ Press [Broadcast List].
❑ Select the destination that you want to change ➞ press [Change Destination]. If the destination that you want to select is not displayed, press [▼] or [▲] to scroll to the destination. 5 Change the destination.
6 Press [OK]. The job is sent to the specified destination. 7 Press [Done] repeatedly until the Send Basic Features screen appears. Resending a Job IMPORTANT To be able to resend jobs that have been canceled due to a transmission error, you must first set Erase Failed TX in TX Settings under in Communications Settings (from the Additional Functions screen) to 'Off'. (See "Automatic Document Deletion," on p. 8-4.) 1 Press [System Monitor] ➞ [Send].
2 Press [Status]. 3 Select the job that you want to resend ➞ press [Details]. Checking/Changing the Send/Receive Status 7 If the job that you want to select is not displayed, press [▼] or [▲] to scroll to the job.
4 Select the destination to resend the job to. ● If there is only one destination: ❑ Press [Resend]. ● If there are multiple destinations for same sending method: ❑ Press [Broadcast List].
❑ Select the destination to resend the job to ➞ press [Resend]. If the destination that you want to select is not displayed, press [▼] or [▲] to scroll to the destination. The job is sent to the specified destination. 5 Printing the Send Job Status/Log Checking/Changing the Send/Receive Status 7 Press [Done] repeatedly until the Send Basic Features screen appears. 1 Press [System Monitor] ➞ [Send]. If necessary, see the screen shots in steps 1 and 2 of "Checking Send Job Details," on p. 7-2.
3 Select [Status] or [Log]. [Status]: Press this key if you want to print the send job list (TX Reserve List). [Log]: Press this key if you want to print the send job log (Activity Report). Press [Print List]. 7 NOTE • The icons that are displayed on the left side of the list are explained below: : A job for which an Activity Report has already been printed. : A job for which an Activity Report has not yet been printed.
4 Press [Yes]. To cancel printing, press [No]. If you selected [Status], the TX Reserve List is printed. If you selected [Log], the Activity Report (TX) is printed. 5 Press [Done]. The display returns to the Send Basic Features screen.
Checking/Changing the Status of Receive Jobs You can check the contents of received documents stored in memory as well as the status of forwarding jobs and documents received through I-fax. NOTE The receive job log (Activity Report (RX)) screen displays up to a maximum of 100 jobs. Checking Receive Job Details You can check detailed information on any received job, such as the destination and the date and time the job was received. Press [System Monitor].
2 3 Press [Receive]. Select a job whose detailed information you want to check ➞ press [Details]. Checking/Changing the Send/Receive Status 7 If the job that you want to select is not displayed, press [▼] or [▲] to scroll to the job.
4 5 Check the details of the selected job. Press [Done] repeatedly until the Send Basic Features screen appears. Printing the Receive Job Log You can print the receive job log (Activity Report (RX)). 1 Press [System Monitor] ➞ [Receive]. If necessary, see the screen shots in steps 1 and 2 of "Checking Receive Job Details," on p. 7-17.
2 Press [Print List]. NOTE • The icons that are displayed on the left side of the list are explained below: : A job for which an Activity Report has already been printed. : A job for which an Activity Report has not yet been printed. • The receive job log can be printed only if 11" x 17", LGL, LTR, or LTRR (plain, recycled, or color paper only) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'.
4 Press [Done]. The display returns to the Send Basic Features screen. Checking the Arrival of an I-Fax The machine regularly checks for the arrival of an I-fax. However, you can check for the arrival of an I-fax at any time by performing the procedure below. 1 Press [System Monitor] ➞ [Receive]. If necessary, see the screen shots in steps 1 and 2 of "Checking Receive Job Details," on p. 7-17. Press [Checking RX of I-Fax Jobs].
NOTE To be able to use [Checking RX of I-Fax Jobs], you must first set the POP setting in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) to 'On' so that you can receive documents using POP. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) 3 Press [Done]. The display returns to the Send Basic Features screen.
3 Select a job whose detailed information you want to check ➞ press [Details]. If the job that you want to select is not displayed, press [▼] or [▲] to scroll to the job. NOTE If 120 send jobs have accumulated on the job status screen, jobs that are waiting to be forwarded are displayed on the Forwarding Status screen. 5 7 Check the details of the selected job. Press [Done] repeatedly until the Send Basic Features screen appears.
Checking/Changing the Send/Receive Status 7 7-24 Checking/Changing the Status of Receive Jobs
Customizing Communications Settings 8 CHAPTER This chapter describes how to store and change the default settings of the Send/Receive function to suit your needs. Communications Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Automatic Document Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4 JPEG Compression Ratio for Color Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Communications Settings Table The following items can be stored or set in Communications Settings, from the Additional Functions screen. Customizing Communications Settings ■ Common Settings Item Settings Applicable Page TX Settings 8 Sender's Names (TTI) 01 to 99: Register/Edit, Erase p. 1-16 Unit Name 24 characters maximum. p. 1-19 Erase Failed TX On*, Off p. 8-4 JPEG Compression Ratio High Ratio, Normal*, Low Ratio p.
■ Common Settings Table Continued Item Settings Applicable Page RX Settings Two-sided Print On, Off* p. 8-37 Switch A: On*, Off Switch B: On*, Off Switch C: On*, Off p. 8-39 Switch D: On*, Off Receive Reduction On*, Off p. 8-42 Received Page Footer On, Off* p. 8-46 2 On 1 Log On, Off* p. 8-48 An asterisk (*) indicates the default settings. NOTE For instructions on how to set the modes not described in this manual, refer to the other manuals listed in the front of this Sending Guide.
Automatic Document Deletion If transmission of a document has failed, this mode automatically erases that document from memory. Customizing Communications Settings NOTE The default setting is 'On'. 1 Press (Additional Functions) ➞ [Communications Settings]. 8 2 8-4 Press [TX Settings] under .
Press [Erase Failed TX]. Customizing Communications Settings 3 NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 4 Select [On] or [Off] ➞ press [OK]. 8 [On]: Erases jobs after sending, whether the transmission ends successfully or with an error. [Off]: Stores a job in memory if the transmission ends in an error. On the System Monitor screen, you can resend jobs whose transmissions have failed or change the destinations and resend the jobs.
JPEG Compression Ratio for Color Send Jobs Customizing Communications Settings You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Select [High Ratio], [Normal], or [Low Ratio] ➞ press [OK]. [High Ratio]: A small amount of memory is used for the document, but the images are of a low quality. [Normal]: The amount of memory used for the document and the quality of the images are moderate, between [High Ratio] and [Low Ratio]. [Low Ratio]: A large amount of memory is used for the document, but the images are of a high quality.
Handling Documents That Fail to Be Forwarded You can set how the machine handles the documents that fail to be forwarded. Customizing Communications Settings NOTE • The default setting is 'Off'. • If Erase Failed TX is set to 'Off' in TX Settings under in Communications Settings (from the Additional Functions screen), the status of any job with a forwarding error will be saved on the System Monitor screen.
Select [Always Print], [Store/Print], or [Off] ➞ press [OK]. [Always Print]: Documents that fail to be forwarded are printed. [Store/Print]: Documents that fail to be forwarded are stored in the Memory RX Inbox. The machine automatically prints out the documents that fail to be forwarded if Use I-Fax Memory Lock is set to 'Off'. To access Use I-Fax Memory Lock, press (Additional Functions) ➞ [System Settings] ➞ [Communications settings] ➞ [Memory RX Inbox Settings] ➞ [Use I-Fax Memory Lock].
Number of Retry Attempts Customizing Communications Settings Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select '0' to turn the Retry Times mode 'Off'. NOTE • If the optional Super G3 FAX Board is installed, and you are sending documents by fax, this setting is disabled.
Press [-] or [+] to set the number of Retry Times ➞ press [OK]. If the number of retry times is set to '0', the machine will not resend the data which cannot be sent. NOTE • You can also use (numeric keys), and (Clear) to clear your entries. • You can change the value by pressing [-] or [+], even if you have entered the value using (numeric keys). • If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen. The selected mode is set.
Standard Send Settings Customizing Communications Settings This mode enables you to change the standard settings for the Send function, including the scan mode and the file format. (See "Selecting a Scan Mode," on p. 3-2, and "Sending Methods," on p. 5-2.) NOTE • If the optional Super G3 FAX Board is installed, and you are sending documents by fax, the file format set here is disabled.
Press the Scanning Mode drop-down list ➞ select a scan mode. If the desired scan mode is not displayed, press [▼] or [▲] to scroll to the desired scan mode. You can also select a scan mode that you have already stored. (See "User Preset Keys," on p. 4-34.) 4 Press the File Format drop-down list ➞ select a file format ➞ press [OK]. Customizing Communications Settings 3 8 File Formats: [TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format.
[PDF (Compct)]: Enables you to send files containing text originals or text/photo originals using a high compression ratio. You can also send multiple images together as one PDF file. The Auto-Color Select (Full Color/Black-and-White) and Black-and-White color modes cannot be set together. If you select [PDF (Compct)] as the file format, it is recommended that you set the original type setting to either 'Text/Photo' or 'Text', depending on the image type. The selected mode is set.
Favorites Buttons NOTE • The send settings registered as favorites buttons in memory are not erased, even if you turn the machine's power OFF. • If an address included in a favorites button is deleted from the Address Book, it is also deleted from the settings registered in the favorites button. Registering a Favorites Button 1 Specify the send settings that you want to register.
Customizing Communications Settings 3 4 Press [▼] or [▲] until [Register Favorites Button] appears ➞ press [Register Favorites Button]. Select a Favorites Button ([M1] to [M9]) for registering the send settings ➞ press [Register/Edit]. 8 NOTE Keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of the key.
Press [Store]. NOTE • If you select a key that already has settings stored in it, the settings are displayed. • If there are more stored send settings than are currently displayed, you can scroll through the list by pressing [▼] or [▲]. ● If you select a key without settings: ❑ A screen appears, asking for your confirmation to store the settings. Press [Yes]. Customizing Communications Settings 5 8 To cancel storing the settings, press [No]. Once the settings are stored, the message
● If you select a key that already has settings stored in it: ❑ A screen appears, asking for your confirmation to overwrite the previous Customizing Communications Settings settings. Press [Yes]. To cancel storing the settings, press [No]. Once the settings are stored, the message appears for approximately two seconds on the touch panel display. The stored settings are displayed. 6 8 Press [Done] repeatedly until the Send Basic Features screen appears.
Select a Favorites Button ([M1] to [M9]) to name ➞ press [Register/Edit]. NOTE Keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of the key. 4 Press [Name]. Customizing Communications Settings 3 8 NOTE • If you select a key that already has settings stored in it, the settings are displayed. • You can also assign names to keys with no settings stored in them.
Customizing Communications Settings 5 Enter a name ➞ press [OK]. Two lines can be used for a favorites button key name. You can enter up to 10 characters per line. The assigned name appears on the key. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you press [OK] without entering any characters, the key name reverts to its current name (default M1 to M9). 6 8 Press [Done] repeatedly until the Send Basic Features screen appears.
Select the Favorites Button with the send settings that you want to erase ➞ press [Erase]. A screen appears, asking for your confirmation to erase the settings. IMPORTANT Make sure to check the settings before erasing them. NOTE • Keys that already have settings stored in them are displayed with a colored triangle ( ) in the lower right corner of the key. • If you select a key that already has settings stored in it, the settings are displayed.
Customizing Communications Settings The message appears for approximately two seconds on the touch panel display. The stored send settings are erased. NOTE Key names are not erased. For instructions on changing a key name, see "Naming a Favorites Button," on p. 8-18. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
PDF Compression Priority NOTE • If the optional Super G3 FAX Board is installed, and you are sending documents by fax, this setting is disabled. • The default setting is 'Normal'. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . If necessary, see the screen shots in steps 1 and 2 of "Automatic Document Deletion," on p. 8-4. 2 Press [▼] or [▲] until [Image Level for PDF (Compct)] appears ➞ press [Image Level for PDF (Compct)].
Customizing Communications Settings 3 Select [Data Size Priority], [Normal], or [Image Priority]. Image level when the Text/Photo or Photo mode is selected. 4 [Data Size Priority]: The data size is small, but the image quality is low. [Normal]: The data size and image quality are between the Data Size Priority and Image Priority settings. [Image Priority]: The data size is large, but the image quality is high.
NOTE If an original with many colors is scanned, the compression level is determined by taking into consideration the data size and the number of colors, according to the selected image level. However, if the original is in monochrome or has few colors, it does not matter which image level you select. Press [Done] repeatedly until the Send Basic Features screen appears.
Initial Send Screen Display Customizing Communications Settings This mode enables you to set whether the [Favorites Buttons], [One-touch Buttons], or [New Address] tabs will be displayed on the initial Send Basic Features screen when the power is turned ON, or the Auto Clear mode is activated. NOTE The default setting is 'New Address'. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under .
Select [Favorites Buttons], [One-touch Buttons], or [New Address] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Printing the TX Terminal ID Customizing Communications Settings The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of documents that you send through I-fax. Information such as your I-fax address and name are printed, enabling the recipient to know who sent the document. IMPORTANT In the United States, this setting must be set to 'On'. Please see p. xiv in the Facsimile Guide and p.
Select [On] or [Off]. Customizing Communications Settings 3 ● If you select [On] and the optional Super G3 FAX Board is not installed: ❑ Select the printing position of the Terminal ID information ➞ press [OK]. 8 [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper.
Example: If you set the TX Terminal ID setting to 'On', the Terminal ID information is printed on the recipient's paper as follows: Outside 05/11/2003 15:00 IFAX john@canon.com Customizing Communications Settings Original Area Inside 05/11/2003 15:00 IFAX john@canon.com The selected mode is set. ● If you select [On] and the optional Super G3 FAX Board is installed: ❑ Press [Option].
❑ Specify the of the Transmission Terminal ID and the Printing Position [Inside]: The Terminal ID information is printed inside the image area on the recipient's paper. [Outside]: The Terminal ID information is printed outside the image area on the recipient's paper. Telephone # Mark [FAX]: 'FAX' is printed before the fax number. [TEL]: 'TEL' is printed before the telephone number.
● If you select [Off]: Customizing Communications Settings ❑ Press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
You can set the Gamma value for color scanned data. If the set value corresponds to the Gamma value at the receiving end, the scanning exposure of the output data at the receiving end is automatically adjusted to the level best suited to the quality of the original. Gamma values are expressed as input-output characteristics. Output is darkened as the gamma value is increased, and is lightened as the gamma value is decreased.
Customizing Communications Settings 3 Select the Gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2]), ➞ press [OK]. [Gamma 1.0]: Although light output results can be obtained, the overall color impression is pale. [Gamma 1.4]: Output results slightly lighter than default can be obtained. [Gamma 1.8]: Default setting of this machine. Dark output results can be obtained, while the detail of the darkest portion is not solid. [Gamma 2.
Initializing TX Settings You can restore almost all of the TX settings to their default settings. NOTE If you initialize the TX Settings, the settings stored in the favorites buttons are also initialized. 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under . If necessary, see the screen shots in steps 1 and 2 of "Automatic Document Deletion," on p. 8-4. 2 Press [▼] or [▲] until [Initialize TX Settings] appears ➞ press [Initialize TX Settings].
Customizing Communications Settings 3 Press [Yes]. To cancel initializing the TX Settings, press [No]. The message appears for approximately two seconds on the touch panel display. 8 The TX settings are initialized. 4 8-36 Press [Done] repeatedly until the Send Basic Features screen appears.
Two-Sided Printing You can print received documents on both sides of the paper you select. This enables you to save paper. 1 Customizing Communications Settings NOTE The default setting is 'Off'. Press (Additional Functions) ➞ [Communications Settings]. 8 2 Press [RX Settings] under .
Customizing Communications Settings 3 Press [Two-sided Print]. 4 Select [On] or [Off] ➞ press [OK]. 8 The selected mode is set. 5 8-38 Press [Done] repeatedly until the Send Basic Features screen appears.
Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document. • Switch A: The image is printed over two sheets of paper that have the same combined size as the received document. Received Data (Original) 11" x 17" • Switch B: Output LTR LTR The image is printed with blank space on paper that has the same width as the received document.
• Switch C: The image is reduced and printed on paper that differs in width from the received document. Received Data (Original) Output Customizing Communications Settings LTRR 11" x 17" • Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) Output LTRR 11" x 17" NOTE • For more information on selecting a paper source for printing received documents, see Chapter 4, "Customizing Settings," in the Reference Guide.
Press [Select Cassette]. 3 Select [On] or [Off] for the respective switches ➞ press [OK]. Customizing Communications Settings 2 8 The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. Customizing Communications Settings NOTE The default settings are: - Receive Reduction: On - RX Reduction: Auto - Reduce %: 90% - Reduce Direction: Vertical Only 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under .
Select [On] or [Off]. IMPORTANT If you select [Off], the received document is not automatically reduced to fit the size of the paper. If the size of the received document exceeds the printable area, the image is divided into equal sections and printed onto separate sheets of paper. However, if the received document exceeds the recording paper slightly (1/2" (12 mm) or less), the part of the image that does not fit on the paper is not printed. ● If you select [On]: ❑ Select [Auto] or [Fixed Reduction].
Customizing Communications Settings ❑ Press the Reduce % drop-down list ➞ select [97%], [95%], [90%], or [75%]. ❑ Select [Vertical & Horizontal] or [Vertical Only] ➞ press [OK]. 8 [Vertical & Horizontal]: The image is reduced in both the vertical and horizontal directions. [Vertical Only]: The image is reduced in the vertical direction only. The selected mode is set.
● If you select [Off]: The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears. Customizing Communications Settings ❑ Press [OK].
Printing Footer Information on a Received Document Customizing Communications Settings You can set whether the machine prints the date received, day received, time received, transaction number, and page number at the bottom of the received document. 04/21/2003 MON 11:20 JOB NO. 5010 001 Page Number Transaction Number Time Received Day Received Date Received NOTE The default setting is 'Off'. 8 1 Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under .
Press [Received Page Footer]. 3 Select [On] or [Off] ➞ press [OK]. Customizing Communications Settings 2 8 The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
2 On 1 Log This mode enables you to print two received documents of the same paper size onto a single sheet of paper. Customizing Communications Settings The 2 On 1 Log mode is available only under the following conditions: • The same paper drawer must be selected for printing two consecutive pages of the received document. • The paper in the selected paper drawer must be large enough for two consecutive pages to be printed out.
Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
8 Customizing Communications Settings 8-50 2 On 1 Log
Storing/Editing Address Book Settings 9 CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 About the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3 Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address Book Settings Table The following items can be stored or set in Address Book Settings, from the Additional Functions screen. Storing/Editing Address Book Settings Item Settings Applicable Page Register Address Register New Address Edit Erase p. 9-5 Register Address Book Name Register Name p. 9-58 One-touch Buttons Register/Edit, Erase p. 9-60 NOTE For instructions on how to set the modes not described in this manual, refer to the other manuals listed in the front of this Sending Guide.
The Address Book is a feature used for storing destinations of e-mail, I-fax, and file servers. The Address Book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the subaddress book, and 200 destinations in one-touch buttons. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job.
■ Group You can register multiple destinations of various types in the group address. You can group and use these registered destinations according to your needs. Storing/Editing Address Book Settings NOTE • You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address. • When setting a group address, you can select and store only destinations registered in the same subaddress book.
Storing New Addresses NOTE If the optional Super G3 FAX Board is installed, fax numbers can also be stored in the Address Book. For instructions on storing fax numbers, see Chapter 10, "Storing/Editing Address Book Settings," in the Facsimile Guide. E-Mail Addresses 1 Press (Additional Functions) ➞ [Address Book Settings]. Storing/Editing Address Book Settings If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used.
Storing/Editing Address Book Settings 2 Press [Register Address]. 3 Press [Register New Address]. 4 Press [E-mail].
Press [Name]. 6 Enter a name for the e-mail address ➞ press [OK]. Storing/Editing Address Book Settings 5 9 You can enter up to 24 characters for the name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
Storing/Editing Address Book Settings 7 Press the Address Book drop-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The e-mail address that you enter will be stored in the subaddress book that you select here. 8 Press [E-mail Address] ➞ enter the e-mail address ➞ press [OK]. 9 You can enter up to 128 characters for the e-mail address.
9 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Enter the access number using - Storing/Editing Address Book Settings ❑ Press [Next]. (numeric keys) ➞ press [OK]. 9 The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to set an access number for this e-mail address, press [OK] without entering any number.
● If Access Number Management is set to 'Off': Storing/Editing Address Book Settings ❑ Press [OK]. 9 The display returns to the Register New Address screen. NOTE • To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.
Press [Register New Address]. 3 Press [I-Fax]. Storing/Editing Address Book Settings 2 9 4 Press [Name].
Storing/Editing Address Book Settings 5 Enter a name for the I-fax address ➞ press [OK]. You can enter up to 24 characters for the name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
Press the Mode drop-down list ➞ select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully. NOTE • In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode.
Storing/Editing Address Book Settings 8 Press [I-Fax Address] ➞ enter the I-fax address ➞ press [OK]. You can enter up to 128 characters for the I-fax address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NOTE If you do not send documents via a server, and if the recipient's IP address is not registered with a DNS server, enter a domain name in the following format: (user)@(the recipient's IP address).
NOTE After pressing [OK], the standard field that you entered appears as asterisks (********) on the I-fax settings screen. [On]: Sends documents via a server. You can send documents to destinations via the Internet in the same way as e-mail. [Off]: Does not send documents via a server. You can send large amounts of image data to a recipient within the same LAN (Local Area Network) environment without placing a burden on the mail server.
11 Press [Destination Conditions] ➞ specify the receiving Storing/Editing Address Book Settings conditions of the destination ➞ press [OK]. The following conditions are always selected: - Paper Size: A4/LTR - Compression Method: MH - Resolution: 200 x 100 dpi, 200 x 200 dpi LTR, LGL, and STMT are included in [LTR]. IMPORTANT Set the destination conditions according to the specification of the recipient's machine. An error may occur if you set conditions that the recipient cannot use.
12 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Enter the access number using - Storing/Editing Address Book Settings ❑ Press [Next]. (numeric keys) ➞ press [OK]. 9 The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to set an access number for this I-fax address, press [OK] without entering any number.
● If Access Number Management is set to 'Off': Storing/Editing Address Book Settings ❑ Press [OK]. The display returns to the Register New Address screen. NOTE • To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) • If there is any required setting for storing destinations that has not been set, the screen for specifying the setting is displayed.
File Server Addresses 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. Storing/Editing Address Book Settings NOTE • For examples of the settings needed to send to a file server, see the Network Guide. • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • You can enter up to 24 characters for the file server name. • You can enter up to 128 characters for the host name and file path.
Storing/Editing Address Book Settings 2 Press [Register New Address]. 3 Press [File]. 4 Press [Name].
Enter a name for the file server address ➞ press [OK]. You can enter up to 24 characters for the name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen. 6 Press the Address Book drop-down list ➞ select one of the numbered subaddress books.
Storing/Editing Address Book Settings 7 Press the Protocol drop-down list ➞ select the desired protocol. The following protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional.
Set [Host Name], [File Path], [User], and [Password]. NOTE For instructions on specifying each of the settings for FTP, Windows (SMB), and NetWare (IPX), see "Specifying a File Server," on p. 2-13. 9 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Next].
Storing/Editing Address Book Settings ❑ Enter the access number using - (numeric keys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to set an access number for this files server address, press [OK] without entering any number. You can enter up to seven digits for the access number.
NOTE • To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) • If there is any required setting for storing destinations that has not been set, the screen for specifying the setting is displayed. 10 Press [Done] repeatedly until the Send Basic Features screen appears.
Storing/Editing Address Book Settings 2 Press [Register New Address]. 3 Press [Group]. 4 Press [Name].
Enter a name for the group address ➞ press [OK]. You can enter up to 24 characters for the name. NOTE • For instructions on entering characters on the touch panel display, see Chapter 2, "Basic Operations," in the Reference Guide. • The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen. 6 Press the Address Book drop-down list ➞ select one of the numbered subaddress books.
Storing/Editing Address Book Settings 7 Select [Address Book] or [Store In Usr Inbox]. To store destinations in a group address, those destinations must be stored in the subaddress book that contains the group address. You cannot store destinations from different subaddress books in the group address. For example, you cannot store e-mail addresses from Address Book 1 and file server addresses from Address Book 2 into the same group address.
❑ Enter the access number using - (numeric keys) for the private address If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destination ➞ press [OK]. Storing/Editing Address Book Settings book or destination ➞ press [OK].
● If you select [Address Book], and Access Number Management is set to 'Off', and the destination is not stored with an access number or in a private address book: Storing/Editing Address Book Settings ❑ Select the destination ➞ press [OK]. To cancel a selected destination, select the destination once more to clear the check mark. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list.
Repeat step 7 to add other destinations. The destination you have stored is listed. NOTE To display [Access Number], set Access Number Management to 'On'. To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) ● If you select [Store In Usr Inbox]: ❑ Select the User Inbox in which to store the document from the Inbox Selection screen ➞ press [OK].
Storing/Editing Address Book Settings The selected User Inbox is displayed and listed. NOTE Only one User Inbox can be stored in a group address. ● To erase a destination: ❑ Select an address in the group ➞ press [Erase]. 9 If the destination to be selected is not displayed, press [▼] or [▲] to scroll to the destination. The selected destination is erased.
8 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Enter the access number using - Storing/Editing Address Book Settings ❑ Press [Next]. (numeric keys) ➞ press [OK]. 9 The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to set an access number for this group address, press [OK] without entering any number.
● If Access Number Management is set to 'Off': Storing/Editing Address Book Settings ❑ Press [OK]. 9 The display returns to the Register New Address screen. NOTE • To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.
1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 9-5. 2 Press [Register New Address]. 3 Press [Search on Server]. Storing/Editing Address Book Settings If a password has been set for the Address Book, enter the password using (numeric keys) ➞ press [OK]. (See "Address Book Password," on p. 10-22.
Storing/Editing Address Book Settings 4 5 Press the Server to Search drop-down list ➞ select the desired server to search. Specify the search criteria. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you want to search for a destination that is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion.
The search criteria boxes that are not filled out, are not searched. To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search. ● To use Detailed Search: Storing/Editing Address Book Settings ❑ Press [Detailed Search]. ❑ Press the search category drop-down list ➞ select the desired search category.
For example, if you want to enter the location to start searching on the directory tree of the LDAP Server, and ou=salesdept, o=canon, c=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows: organizationUnit=salesdept organization=canon Storing/Editing Address Book Settings NOTE • The organization/organizationUnit can be used as search categories only if the information has been registered on the LDAP server.
You can enter up to 128 characters for the search criteria. You can also use clear your entries. - (numeric keys) to enter numbers, and (Clear) to ❑ Press [Add]. Storing/Editing Address Book Settings ❑ Enter the search criteria ➞ press [OK]. 9 To continue adding more search criteria, press [or] or [and] ➞ repeat step 5. [or]: The machine searches and returns a result for either of the specified search criteria.
NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted. Storing/Editing Address Book Settings 6 Press [Start Searching]. To cancel searching, press [Cancel].
● If the screen below is displayed: You can enter up to 128 characters for the user name. The login screen is displayed if either one of the following is true: If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to 'Use', and is set to 'On'. If the user name, password, and domain name specified in Register LDAP Server in System Settings (from the Additional Functions screen) are incorrect.
NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • You can also use (numeric keys) to enter numbers, and (Clear) to clear your entries. • After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen. Storing/Editing Address Book Settings ❑ Verify the settings ➞ press [OK]. The search results are displayed.
To continue searching, press [Back]. You can select multiple destinations. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. You can register the selected e-mail address for an I-fax address by pressing [Register e-mail address for I-Fax]. To register e-mail addresses for I-fax addresses, register one e-mail address at a time. If you want to select the first 64 destinations, press [Select All (Max 64 destinations)].
8 Store the selected destination. ● If only one destination is selected: Storing/Editing Address Book Settings ❑ Verify the address ➞ press [OK]. If necessary, edit the contents of the address. ● If you want to store the destination with an access number, and the Access Number Management setting is set to 'On': ❑ Press [Next].
- (numeric keys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to set an access number for this address, press [OK] without entering any number. You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros. Example: If <321> is entered, <0000321> is stored.
● If multiple destinations are selected: Storing/Editing Address Book Settings ❑ Select the subaddress book to store the addresses in ➞ press [OK]. If the subaddress book is stored with an access number, and the Access Number Management setting is set to 'On', enter the access number using (numeric keys) ➞ press [OK]. 9 The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book.
The display returns to the Register New Address screen. NOTE • The maximum number of destinations that can be selected at one time is 64. • To display [Access Number], set the Access Number Management to 'On'. To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.
● If you want to store the destination with an access number, and the Access Number Management setting is set to 'On': Storing/Editing Address Book Settings ❑ Press [Next]. ❑ Enter the access number using - (numeric keys) ➞ press [OK]. 9 The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to set an access number for this address, press [OK] without entering any number.
NOTE To display [Access Number], set Access Number Management to 'On'. To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) Press [Done] repeatedly until the Send Basic Features screen appears.
Editing Address Details You can change destination details as necessary. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. Storing/Editing Address Book Settings If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 9-5. If a password has been set for the Address Book, enter the password using (numeric keys) ➞ press [OK]. (See "Address Book Password," on p. 10-22.) 2 Select the destination to be changed.
❑ Enter the access number using - (numeric keys) for the private address If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destination to be changed ➞ press [Edit]. Storing/Editing Address Book Settings book or destination ➞ press [OK].
● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: Storing/Editing Address Book Settings ❑ Select the destination to be changed ➞ press [Edit]. You cannot edit multiple destinations at one time. In this example, an e-mail address is selected. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list.
Edit the address details ➞ press [OK]. The screen differs depending on the address type you select in step 2. You cannot change the address book of a group address, or change a destination registered as a group address. The display returns to the Register Address screen. NOTE • For instructions on setting e-mail addresses, see "E-Mail Addresses," on p. 9-5. • For instructions on setting I-fax addresses, see "I-Fax Addresses," on p. 9-10.
Erasing Addresses You can erase destinations stored in the address book. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. Storing/Editing Address Book Settings If necessary, see the screen shots in steps 1 and 2 of "E-Mail Addresses," on p. 9-5. If a password has been set for the Address Book, enter the password using (numeric keys) ➞ press [OK]. (See "Address Book Password," on p. 10-22.) 2 Select the destination to be erased.
❑ Enter the access number using - (numeric keys) for the private address If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. ❑ Select the destinaton to be erased ➞ press [Erase]. Storing/Editing Address Book Settings book or destination ➞ press [OK].
● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: Storing/Editing Address Book Settings ❑ Select the destination to be erased ➞ press [Erase]. You cannot erase multiple destinations at one time. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list.
Press [Yes]. To cancel erasing, press [No]. The message appears for approximately two seconds on the touch panel display. The selected destination is erased. 4 Press [Done] repeatedly until the Send Basic Features screen appears.
Naming an Address Book You can assign a name to any subaddress book. Storing/Editing Address Book Settings 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address Book Name]. If a password has been set for the Address Book, enter the password using (numeric keys) ➞ press [OK]. (See "Address Book Password," on p. 10-22.) 9 2 Select a subaddress book to name ➞ press [Register Name]. In this example, [Address Book 1] is selected.
Enter a name ➞ press [OK]. You can enter up to 16 characters for a name. NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If you press [OK] without entering any characters, the subaddress book name reverts to its current name (default Address Book 1 to 10). 4 Press [OK]. Storing/Editing Address Book Settings 3 9 The name of the Address Book is set. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
Storing/Editing One-Touch Buttons You can store up to 200 destinations in the one-touch buttons feature. This section describes how to store/edit the destinations with the one-touch buttons feature. Storing/Editing Address Book Settings IMPORTANT If Language Switch in Common Settings (from the Additional Functions screen) is set to 'On', the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
Select a one-touch button to store or change ➞ press [Register/Edit]. If the one-touch button to be selected is not displayed, press [▼] or [▲] to scroll to the one-touch button. If you know the one-touch button's three digit number, press [ ] (One-Touch Button Number) ➞ enter the three digit number of the desired one-touch button using (numeric keys). One-Touch Button Number Storing/Editing Address Book Settings 2 9 If you select a one-touch button already storing a destination, proceed to step 4.
Storing/Editing Address Book Settings 3 Select [E-mail], [I-Fax], [File], [Group], or [Search on Server]. ● If you select [E-mail]: ❑ Press [Name]. 9 ❑ Enter a name for the e-mail address ➞ press [OK]. You can enter up to 24 characters for the name.
NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen. Storing/Editing Address Book Settings ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button ➞ press [OK]. 9 You can enter up to 12 characters for the one-touch button's name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g.
Storing/Editing Address Book Settings ❑ Press [E-mail Address] ➞ enter the e-mail address ➞ press [OK]. You can enter up to 128 characters for the e-mail address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. ● If you select [I-Fax]: ❑ Press [Name].
You can enter up to 24 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen. ❑ Press [One-touch Button Name]. Storing/Editing Address Book Settings ❑ Enter a name for the I-fax address ➞ press [OK].
Storing/Editing Address Book Settings ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button's name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. ❑ Press the Mode drop-down list ➞ select [Simple] or [Full]. 9 9-66 [Simple]: Sends scanned data as an image via the Internet.
NOTE • In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode. • If you send documents using the Full mode to a machine that does not support the Full mode, delivery confirmation cannot be carried out. When this happens, the job concerned is not considered as complete even though the actual sending of the document is successful.
❑ Press [Standard Field 1] and [Standard Field 2] ➞ enter their respective Storing/Editing Address Book Settings standard fields ➞ press [OK]. Standard Field 1 and Standard Field 2 are settings required for using an Internet fax service. For details, contact your service provider. If you do not use an Internet fax service, this step is not necessary. [Standard Field 1]: You can enter up to 40 characters. [Standard Field 2]: You can enter up to 16 characters.
[On]: Sends documents via a server. You can send documents to destinations via the Internet in the same way as e-mail. [Off]: Does not send documents via a server. You can send large amounts of data to a recipient within the same LAN (Local Area Network) environment without placing a burden on the mail server. This enables you to send documents quickly and directly to the recipient. To use this setting, it is necessary to set up an MX (Mail eXchange) record on the DNS server.
❑ Press [Destination Conditions] ➞ specify the receiving conditions of the Storing/Editing Address Book Settings destination ➞ press [OK]. The following conditions are always selected: - Paper Size: A4/LTR - Compression Method: MH - Resolution: 200 x 100 dpi, 200 x 200 dpi LTR, LGL, and STMT are included in [LTR]. IMPORTANT Set the destination conditions according to the specification of the recipient's machine. An error may occur if you set conditions that the recipient cannot use.
● If you select [File]: Storing/Editing Address Book Settings ❑ Press [Name]. ❑ Enter a name for the file server address ➞ press [OK]. 9 You can enter up to 24 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen.
Storing/Editing Address Book Settings ❑ Press [One-touch Button Name]. ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the one-touch button's name. 9 ❑ Press the Protocol drop-down list ➞ select the protocol.
The following protocols may be used: [FTP]: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional. [Windows (SMB)]: Select this protocol if you are sending documents to a computer running Windows NT 4.0 or Windows 95/98/Me/ 2000/XP.
Storing/Editing Address Book Settings ❑ Enter a name for the group address ➞ press [OK]. You can enter up to 24 characters for the name. NOTE The first character that you enter for the name is used for sorting the address list when you press keys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen. ❑ Press [One-touch Button Name].
Storing/Editing Address Book Settings ❑ Enter a name for the one-touch button ➞ press [OK]. You can enter up to 12 characters for the name. ❑ Press [Specifying Destinations]. 9 ❑ Select a destination to store in the group address from [Address Book], one-touch buttons, or [Store In Usr Inbox] ➞ press [OK]. Only destinations that are already stored in one-touch buttons can be selected as part of a one-touch button group address.
Storing/Editing Address Book Settings If you know the one-touch button's three digit number, press [ ] (One-Touch Button Number) ➞ enter the three-digit number of the desired one-touch button using (numeric keys). ● If you select [Search on Server]: ❑ Press the Server to Search drop-down list ➞ select the desired server to search.
❑ Specify the search criteria. You can enter up to 128 characters for the name, e-mail address, or fax number. You can also use clear your entries. - (numeric keys) to enter numbers, and (Clear) to The search criteria boxes that are not filled out, are not searched. To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search.
• Press the search category drop-down list ➞ select the desired search category. Storing/Editing Address Book Settings Search Category The available search categories are: [Name]: Search by name. [E-mail]: Search by e-mail address. [Fax]: Search by fax number. [Organization]: Search by organization name. [OrgnztionUnit]: Search by organizational unit (e.g., departments in an organization).
[contains]: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit. [equals]: The result must be exactly the same as the entered name, fax number, organization, or organizational unit.
Storing/Editing Address Book Settings • Press [Add]. To continue adding more search criteria, press [or] or [and] ➞ specify the search criteria as on p. 9-77. [or]: The machine searches and returns a result for either of the specified search criteria. [and]: The machine searches and returns a result for all of the specified search criteria. To edit the search criteria, select the search criterion that you want to edit ➞ press [Edit] ➞ [Settings].
To cancel searching, press [Cancel]. To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine finds some results before you press [Cancel], these search results are displayed. NOTE If you press [Start Searching] without specifying any search criteria, all the addresses stored on the LDAP server are displayed. If the screen below is displayed: • Press [User] ➞ enter the user name ➞ press [OK]. Storing/Editing Address Book Settings ❑ Press [Start Searching].
Storing/Editing Address Book Settings • Press [Password] ➞ enter the password ➞ press [OK]. You can enter up to 24 characters for the password. You can also use clear your entries. - (numeric keys) to enter numbers, and (Clear) to NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen. • Verify the settings ➞ press [OK].
IMPORTANT The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen). If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search conditions. (See "LDAP Server Settings," on p. 10-66.) ❑ Select the destination that you want to store in the one-touch button from the To continue searching, press [Back]. You cannot select multiple destinations.
Storing/Editing Address Book Settings Super G3 FAX Board is installed. NOTE To cancel a selected destination, select the destination again. ❑ Store the selected destination. If you want to store the selected address as an e-mail address: • Verify the destination. 9 If necessary, edit the contents of the address.
• Press [One-touch Button Name] ➞ enter a name for the one-touch button ➞ Storing/Editing Address Book Settings press [OK]. If you want to register the selected address for an I-fax address: • Verify the address. 9 If necessary, edit the contents of the address. • Press [One-touch Button Name] ➞ enter a name for the one-touch button ➞ press [OK].
You can enter up to 12 characters for the one-touch button's name. The information that can be obtained from the LDAP server consists of only names and e-mail addresses. Storing/Editing Address Book Settings 4 Press [OK]. In this example, an e-mail address is selected. The contents you have stored appear on the display. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
Erasing One-Touch Buttons You can erase the destinations that you have stored in one-touch buttons. Press (Additional Functions) ➞ [Address Book Settings] ➞ [One-touch Buttons]. If necessary, see the screen shot in step 1 of "Storing/Editing One-Touch Buttons," on p. 9-60. If a password has been set for the Address Book, enter the password using (numeric keys) ➞ press [OK]. (See "Address Book Password," on p. 10-22.
Storing/Editing Address Book Settings If you know the one-touch button's three digit number, press [ ] (One-Touch Button Number) ➞ enter the three digit number of the desired one-touch button using (numeric keys). IMPORTANT Make sure that you verify the settings first before you erase them. NOTE • One-touch buttons that already have destinations stored in them are displayed with a colored triangle ( ) in the lower right corner of the key.
Press [Done] repeatedly until the Send Basic Features screen appears.
9 Storing/Editing Address Book Settings 9-90 Erasing One-Touch Buttons
System Manager Settings 10 CHAPTER This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 Communications Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4 E-Mail/I-Fax Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Settings Table The following settings can be selected, stored or changed in System Settings from the Additional Functions screen.
■ System Settings Table Continued Item Applicable Page Settings Forwarding Settings Receive Type, Validate/Invalidate, Register, Edit, Erase, Forward w/o Conditions, Print List, E-mail Priority p. 10-26 Register LDAP Server Register, Edit, Erase, Print List p. 10-66 An asterisk (*) indicates the default settings. System Manager Settings NOTE For instructions on how to set the modes or settings not described in this manual, refer to the other manuals listed in the front this Sending Guide.
Communications Settings This section describes the e-mail, I-fax, and Memory RX Inbox settings. E-Mail/I-Fax Settings You can change the e-mail and I-fax transmission settings. The available settings are: ■ Maximum Data Size For Sending Sets the maximum data size for outgoing e-mail messages and I-fax documents. If the e-mail message send job exceeds this data size limit, it is split up into several e-mail messages before being sent.
NOTE The default settings are: - Maximum Data Size For Sending: 3 MB - Default Subject: Attached Image - Full Mode TX Timeout: 24 hours - Print MDN/DSN on Receipt: Off - Always send notice for RX errors: On - Use Send Via Server: Off Press (Additional Functions) ➞ [System Settings]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (ID). 2 Press [Communications Settings].
System Manager Settings NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 Press [E-mail/I-Fax Settings]. 4 Set the Maximum Data Size For Sending. ❑ Press [Maximum Data Size For Sending]. ❑ Press [-] or [+] to specify the maximum data size for sending. 10 You can set the Maximum Data Size for Sending from 0 to 99 MB, in 1 MB increments. You can also use your entries.
IMPORTANT The maximum data size for sending must not be greater than the maximum data size of the mail server. 5 Press [Subject]. 6 Enter the default subject ➞ press [OK]. System Manager Settings NOTE • If you enter '0' MB as the data size, there is no size limit on the data that is sent. • The maximum data size for sending can be set in 1 MB increments.
7 Set the Full Mode TX Timeout. ❑ Press [Full Mode TX Timeout]. ❑ Press [-] or [+] to specify the Full Mode TX Timeout time. You can set the Full Mode TX Timeout time from 0 to 99 hours, in 1 hour increments. System Manager Settings You can also use your entries. - (numeric keys) to enter values, and (Clear) to clear You can change the value by pressing [-] or [+], even if you have entered the value using (numeric keys).
Select [On] or [Off] for . [On]: If an error occurs, the sender is always informed of the details of the error. [Off]: If an error occurs, the sender is not informed of the details of the error. 10 Select [On] or [Off] for
Memory RX Inbox Settings There may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called Memory Lock. After the memory lock is turned 'On', the machine will automatically enter and leave the Memory Lock mode at the times that you specify.
Press [Memory RX Inbox Settings]. 3 Press [Memory RX Inbox Password].
4 Enter the desired password using press [OK]. - (numeric keys) ➞ If you do not want to set the Memory RX Inbox with a password, do not enter any number. You cannot store a password with only zeros as the number, such as <0000000>. System Manager Settings The selected mode is set. NOTE If you make a mistake when entering the password, press entry. 5 Press [Done] repeatedly until the Send Basic Features screen appears.
Storing Received I-Fax Documents in Memory You can set the machine to store received I-fax documents in memory without printing them. This is referred to as I-fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them. NOTE The default setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. If necessary, see the screen shots in steps 1 and 2 of "E-Mail/I-Fax Settings," on p. 10-4.
3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. System Manager Settings IMPORTANT If the message does not appear, set the I-Fax Memory Lock setting on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function to 'On'. (See Chapter 4, "Storing Received Documents," in the Mail Box Guide.) 4 Press [Done] repeatedly until the Send Basic Features screen appears.
NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 3 Press [Memory RX Inbox Settings] ➞ [Memory Lock Start Time]. System Manager Settings 2 Select [Everyday], [Select Days], or [Off].
● If you select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [OK]. You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: System Manager Settings 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number. The selected mode is set. NOTE If you make a mistake when entering the time, you can also press clear your entry.
You can store up to five different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number. The selected mode is set. NOTE If you make a mistake when entering the time, you can also press clear your entry. (Clear) to ● If you select [Off]: If you select [Off], Memory Lock will not automatically turn on at a specified time.
Memory Lock End Time Settings You can set Memory Lock to end automatically at a specified time. NOTE • If the optional Super G3 FAX Board is installed, and Use Fax Memory Lock in Memory RX Inbox Settings in Communications Settings in System Settings (from the Additional Functions screen) is set to 'On', fax memory reception automatically terminates at the Memory Lock End Time set here. • The default setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings].
3 Select [Everyday], [Select Days], or [Off]. ● If you select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the end time using - (numeric keys) System Manager Settings ➞ press [OK]. 10 You can store up to five different end times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number. The selected mode is set.
● If you select [Select Days]: ❑ Select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the end time using - (numeric keys) ➞ press [OK]. You can store up to five different end times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: System Manager Settings 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number. The selected mode is set.
● If you select [Off]: ❑ Press [OK]. The selected mode is set. NOTE You can select [Everyday] for Memory Lock Start Time, and [Select Days] for Memory Lock End Time, and vice versa. 4 Press [Done] repeatedly until the Send Basic Features screen appears. System Manager Settings If you select [Off], Memory Lock will not automatically turn on at a specified time.
Manage/Access to Address Book You can set the Address Book with a password and set access numbers to restrict its use. Address Book Password You can set a password for the Address Book. If a password is set, restrictions can be placed on the registering, editing, or erasing of destinations. System Manager Settings NOTE You can enter up to seven digits for the password. If you enter fewer than seven digits, the machine stores the password with leading zeros.
2 Enter the desired password using press [OK]. - (numeric keys) ➞ System Manager Settings 3 Press [Address Book Password]. 10 If you do not want to set the Address Book with a password, do not enter a number. You cannot store a password with only zeros as the number, such as <0000000>. The password is set. NOTE If you make a mistake when entering the password, press entry. 4 (Clear) to clear your Press [Done] repeatedly until the Send Basic Features screen appears.
Access Number Management You can set up a private address book using an access number. This feature enables you to restrict other users from viewing and utilizing these special addresses. NOTE The default setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book]. If necessary, see the screen shot in step 1 of "Address Book Password," on p. 10-22.
3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. Press [Done] repeatedly until the Send Basic Features screen appears.
Forwarding Settings You can set the machine to store received I-fax documents in Confidential Fax Inboxes, or forward them to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. This section explains the conditions for forwarding, and how to register, change, and erase forwarding destinations. NOTE • The maximum number of forwarding settings that you can store is 150.
3 Press [Register]. To recall the forwarding settings of a received document that you have stored, press [1 Before], [2 Before], or [3 Before]. System Manager Settings 2 10 You can recall the last three forwarding settings. The recalled forwarding settings are displayed. IMPORTANT • The forwarding settings are stored in memory if you press [OK] on the Register screen or the Edit screen. • Identical forwarding settings are stored only once in memory.
Press [Condition Name]. 5 Enter a name for the forwarding condition ➞ press [OK]. System Manager Settings 4 You can enter up to 50 characters for the condition name. 10 NOTE • For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. • If the Send Doc. Name is not specified, the first 24 characters of the condition name are also stored as the document name. However, you can change the document name at any time.
7 Press [Forwarding Conditions]. Press the Receive Type drop-down list ➞ select [Fax] or [I-Fax]. System Manager Settings 6 Super G3 FAX Board is installed. 10 If the optional Super G3 FAX Board is not installed, this step is not necessary.
8 Set the forwarding conditions. ● If the optional Super G3 FAX Board is not installed, or [I-Fax] is selected as the receive type: ❑ Press the To, From, or Subject drop-down list. System Manager Settings The available forwarding conditions are: 10 [disregarded]: Disregards the To, From, or Subject information as forwarding conditions. [equals]: Forwards the document if the From or Subject information matches all of the characters entered.
❑ Select the forwarding condition ➞ press [Set.]. ❑ If necessary, repeat this step for the other drop-down list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the To, From, and Subject drop-down lists, press [Set.] next to the criteria you want to change ➞ enter the new criteria ➞ press [OK]. The forwarding conditions are set. NOTE • If [disregarded] is selected, you cannot enter any criteria for the forwarding condition.
● If the optional Super G3 FAX Board is installed, and [Fax] is selected as the receive type: ❑ Select the Fax Number, Subaddress, or Password drop-down list. The available forwarding conditions are: System Manager Settings [disregarded]: Disregards the Fax Number information as a forwarding condition. [does not exist]: The Subaddress or Password information does not exist. [equals]: Forwards the document if the Fax Number, Subaddress, or Password information matches all of the characters entered.
❑ Select the forwarding condition ➞ press [Set.] ➞ enter the forwarding criteria using ▲ ▲ [ ] [ ]: - (numeric keys). Use to move the position of the cursor. [Space]: Press to insert a space between numbers. [+]: Press to insert a "+" sign between the country code and fax number. ❑ If necessary, repeat this step for the other drop-down list(s).
9 Press [Done]. 10 Press [Forwarding Destination] ➞ select [Address Book] or System Manager Settings [Conf. Fax Inbox]. 10 [Address Book]: Select to forward the received document to another machine (relay function). [Conf. Fax Inbox]: Select to store the received document in a Confidential Fax Inbox.
NOTE • Documents received by I-fax, fax, and e-mail cannot be forwarded into User Inboxes. • If the selected destination is a group address which contains a User Inbox, as a destination the document is not sent and stored in that User Inbox. • [Conf.
❑ Enter the access number using - (numeric keys) for the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. System Manager Settings ❑ Select the forwarding destination ➞ press [OK].
● If you select [Address Book], and Access Number Management is set to 'Off', and the destination is not stored with an access number or in a private address book: ❑ Select the forwarding destination ➞ press [OK]. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
● If you select [Conf. Fax Inbox]: ❑ Select the desired Confidential Fax Inbox ➞ press [OK]. If the desired Confidential Fax Inbox is not displayed, press [▼] or [▲] to scroll to the Confidential Fax Inbox. You cannot select multiple Confidential Fax Inboxes. System Manager Settings IMPORTANT • You cannot select a Confidential Fax Inbox that is already set with forwarding conditions.
11 Press [Send Doc. Name]. If you selected a Confidential Fax Inbox as the forwarding destination, proceed to step 13. System Manager Settings 12 Enter the name of the document ➞ press [OK]. 10 The condition name is automatically entered as the document's name by default. However, you can change this name. You can enter up to 24 characters for the document's name. You can also use clear your entry.
13 Press [Forwarding Time]. System Manager Settings 14 Select [Everyday], [Select Days], or [Off]. IMPORTANT The start time and end time cannot be set with the same time.
● If you select [Everyday]. ❑ Enter the start time and the end time using - (numeric keys) ➞ press [OK]. You can set the start time and end time from 00:00 to 23:59. Enter all four digits of the time (including zeros), using 24-hour notation. 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you want to specify the entire day, enter '00:00' as the start time, and '23:59' as the end time. The forwarding time is set. NOTE If you make a mistake when entering the time, press and enter another four digit number.
● If you select [Select Days]. ❑ Select a day of the week ([Sun] to [Sat]). ❑ Enter the start time and end time for the selected day using - (numeric keys) ➞ press [OK]. You can set the start time and end time from 00:00 to 23:59. Enter all four digits of the time (including zeros), using 24-hour notation. System Manager Settings Examples: 7:05 a.m. ➞ 0705 11:18 p.m.
● If you select [Off]. ❑ Press [OK]. The forwarding time is set. 15 Press the File Format drop-down list ➞ select the file format System Manager Settings of the document you want to forward. 10 The user can select the file format only in the case of sending e-mail or to a file server.
File Formats: [TIFF]: Forwards images in the TIFF (Black-and-White) format. [MTIFF]: Enables you to insert multiple images into a single MTIFF file. Forwards the file in the MTIFF (Black-and-White) format. [PDF]: Enables you to insert multiple images into a single PDF file. Forwards the file in the PDF format regardless of the color mode. NOTE • In order to view a TIFF or MTIFF file, a software application that supports TIFF or MTIFF file formats (such as Imaging for Windows) is required.
17 Press [Forwarding Done Notice]. 18 Select the destination where the forwarding done notice is to ● If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. System Manager Settings be sent.
❑ Enter the access number using - (numeric keys) for the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. System Manager Settings ❑ Select the destination ➞ press [OK].
● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination ➞ press [OK]. You cannot select multiple destinations. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.
19 Select whether to check [Notice Only for Errors]. If you want the forwarding done notice to be sent only when an error occurs, press [Notice Only for Errors]. If you want the forwarding done notice to be sent every time a received document is forwarded, do not press [Notice Only for Errors]. System Manager Settings 20 Press [OK]. 10 The selected mode is set. IMPORTANT You cannot set to forward the same document to multiple Confidential Fax Inboxes at the same time.
21 If necessary, press the E-mail Priority drop-down list ➞ select a priority for your forwarded e-mail messages. This setting is necessary only if the forwarding destination is an e-mail address. appears.
1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 10-26. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (ID). NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. Press [Forward w/o Conditions].
3 Press the Receive Type drop-down list ➞ select [Fax] or [I-Fax]. Super G3 FAX Board is installed. If the optional Super G3 FAX Board is not installed, this step is not necessary. Press [Forwarding Destination].
5 Select the forwarding destination. ● If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. System Manager Settings ❑ Enter the access number using - (numeric keys) for the private address book or destination ➞ press [OK]. 10 If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed.
❑ Select the forwarding destination ➞ press [OK]. ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: System Manager Settings ❑ Select the forwarding destination ➞ press [OK]. You cannot select multiple destinations. Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list.
If the optional Super G3 FAX Board is installed, you can also specify fax numbers as forwarding destinations. NOTE • To display [Access Number], set Access Number Management to 'On'. To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.) • To cancel a selected destination, select the destination again.
7 Enter the name of the document ➞ press [OK]. You can enter up to 24 characters for the document's name. - (numeric keys) to enter numbers, and (Clear) to NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. 8 Press the File Format drop-down list ➞ select the file format of the document you want to forward. System Manager Settings You can also use clear your entry.
File Formats: [TIFF]: Forwards images in the TIFF (Black-and-White) format. [MTIFF]: Enables you to insert multiple images into a single MTIFF file. Forwards the file in the MTIFF (Black-and-White) format. [PDF]: Enables you to insert multiple images into a single PDF file. Forwards the file in the PDF format regardless of the color mode. NOTE • In order to view a TIFF or MTIFF file, a software application that supports TIFF or MTIFF file formats (such as Imaging for Windows) is required.
10 Press [Forwarding Done Notice]. 11 Select the destination where the forwarding done notice is to ● If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book: ❑ Press [Access Number]. System Manager Settings be sent.
❑ Enter the access number using - (numeric keys) for the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed. To cancel entering the Access Number, press [Cancel]. System Manager Settings ❑ Select the destination ➞ press [OK].
● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a private address book: ❑ Select the destination ➞ press [OK]. You cannot select multiple destinations. If the desired destination is not displayed, press [▼]or [▲] to scroll to the desired destination. Press the Address Book drop-down list to display a list of subaddress books (subaddress books 1 to 10, or one-touch buttons). Subaddress books categorize the addresses stored in the Address Book.
12 Select whether to check [Notice Only for Errors] ➞ press [OK]. If you want the forwarding done notice to be sent only when an error occurs, press [Notice Only for Errors]. If you want the forwarding done notice to be sent every time a received document is forwarded, do not press [Notice Only for Errors]. System Manager Settings The selected mode is set. 13 Press [Done] repeatedly until the Send Basic Features screen appears.
2 Select the forwarding setting whose details you want to check ➞ press [Edit]. If the desired forwarding setting is not displayed, press [▼] or [▲] to scroll to the desired forwarding setting. Check or change the forwarding settings ➞ press [OK]. System Manager Settings 3 10 Press [▼] or [▲] to display and check all of the specified forwarding conditions. NOTE For instructions on changing forwarding settings, see "Storing Forwarding Settings," on p. 10-26.
Forwarding Received Documents You can set whether received documents are forwarded. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 10-26. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (ID). NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
3 Press [Done] repeatedly until the Send Basic Features screen appears. Erasing Forwarding Settings You can erase forwarding settings that have been stored. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 10-26. NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 2 Select the forwarding setting that you want to erase ➞ press [Erase].
3 Press [Yes]. To cancel erasing the forwarding setting, press [No]. The selected forwarding setting is erased. System Manager Settings 4 Press [Done] repeatedly until the Send Basic Features screen appears. Printing Forwarding Settings You can print a list of the stored forwarding settings. 1 10 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary, see the screen shot in step 1 of "Storing Forwarding Settings," on p. 10-26.
Press [Print List]. NOTE The forwarding settings can be printed only if 11" x 17", LGL, LTR, or LTRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 4, "Customizing Settings," in the Reference Guide.) 3 Press [Yes]. System Manager Settings 2 10 To cancel printing, press [No]. The forwarding settings are printed.
LDAP Server Settings If the information for an LDAP (Lightweight Directory Access Protocol) server is registered in the machine, you can search for e-mail addresses through the LDAP server. E-mail addresses obtained through the server can be specified as destinations or stored in the Address Book. System Manager Settings NOTE • The following types of LDAP servers can be used with this machine: - Windows 2000 Server with Active Directory - Novell NetWare 5.
2 Press [▼] or [▲] until [Register LDAP Server] appears ➞ press [Register LDAP Server]. Press [Register]. 4 Press [Server Name].
5 Enter the server name ➞ press [OK]. You can enter up to 24 characters for the server name. You can also use clear your entry. - (numeric keys) to enter numbers, and (Clear) to System Manager Settings NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide. 6 Press [Server Address].
7 Enter the server's address ➞ press [OK]. You can enter up to 48 characters for the server's address. - (numeric keys) to enter numbers, and (Clear) to IMPORTANT If is set to 'Use (security auth.)' for the LDAP server, and Reverse DNS Lookup (a function that looks up the host name from the IP address) is not supported, enter a host name and not an IP address. NOTE For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.
9 Enter the location to start searching ➞ press [OK]. Enter the location to start searching according to the type of LDAP server you are using, or as described below. • If you are using Windows 2000 Server with Active Directory: System Manager Settings Add "DC=" to each dot-separated series of characters in the Active Directory domain name, and separate each series of characters by a comma. Example: If
10 Select [On] or [Off] for
12 Press [Max. No. of Addresses to Search] ➞ enter the maximum number of address to search using (numeric keys). - You can enter any number from 1 to 1,000. System Manager Settings If you make a mistake when entering the number, press correct number. (Clear) ➞ enter the 13 Press [Search Timeout] ➞ enter the timeout time, in seconds, using - (numeric keys) ➞ press [Next]. 10 You can enter any timeout time from 30 to 300 seconds, in one second increments.
IMPORTANT • [Use (security auth.)] can be selected only if the LDAP server is running on Windows 2000 Server with Active Directory. • If you entered an IP address in step 7, and Reverse DNS Lookup (a function that looks up the host name from the IP address) is not supported, select either [Do not use] or [Use]. • If is set to 'Use (security auth.
EUC: Extended Unix Code JIS: Japan Industrial Standard ISO: International Organization for Standardization Select the LDAP version and character code according to the LDAP server's environment. ● If [Use] is selected: System Manager Settings ❑ Press [User]. ❑ Enter the user name ➞ press [OK].
• If you are using Novell NetWare 5.1 (NDS) or later: Press [User] ➞ add the corresponding object class "o=", "ou=", or "c=" to each dot-separated series of characters that configure the distinguished name, and separate each series of characters by a comma. Example: If
❑ Select [On] or [Off] for . [On]: When searching for information on the server, a login information dialog box is displayed even if a password is not required. [Off]: When searching for information on the server, a login information dialog box is not displayed when a password is not required. System Manager Settings ❑ Select the Server LDAP version and character code ➞ press [OK].
● If [Use (security auth.)] is selected: ❑ Press [User]. System Manager Settings ❑ Enter the Windows user name ➞ press [OK]. You can enter up to 128 characters for the user name.
❑ Press [Password]. System Manager Settings ❑ Enter the password ➞ press [OK]. You can enter up to 24 characters for the password. After pressing [OK], the password that you entered appears as asterisks (*****). 10 ❑ Press [Domain Name].
❑ Enter the domain name ➞ press [OK]. Enter the directory tree name of the Active Directory, such as . You can enter up to 128 characters for the domain name. ❑ Select [On] or [Off] for ➞ System Manager Settings press [OK]. 10 [On]: When searching for information on the server, a login information dialog box is displayed even if a password is not required.
Changing an LDAP Server Setting You can change the settings for a stored LDAP (Lightweight Directory Access Protocol) server. 1 Press (Additional Functions) ➞ [System Settings]. If necessary, see the screen shot in step 1 of "E-Mail/I-Fax Settings," on p. 10-4. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (ID). 2 Press [▼] or [▲] until [Register LDAP Server] appears ➞ press [Register LDAP Server].
4 Change the necessary settings ➞ press [Next]. 5 Select [Do not use], [Use], or [Use (security auth.)] ➞ change the settings for the selected mode ➞ press [OK]. System Manager Settings NOTE For instructions on changing the LDAP server settings, See "Registering an LDAP Server," on p. 10-66. 10 The display returns to the Register LDAP Server screen. 6 Press [Done] repeatedly until the Send Basic Features screen appears.
Deleting an LDAP Server You can delete a stored LDAP server. 1 Press (Additional Functions) ➞ [System Settings]. If necessary, see the screen shot in step 1 of "E-Mail/I-Fax Settings," on p. 10-4. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (ID). 2 Press [▼] or [▲] until [Register LDAP Server] appears ➞ press [Register LDAP Server].
4 Press [Yes]. To cancel erasing the LDAP server, press [No]. 5 Press [Done] repeatedly until the Send Basic Features screen appears. Printing LDAP Server Settings You can print out the LDAP server settings. NOTE For more information on the Registered LDAP Server List, see "Registered LDAP Server List," on p. 13-8. 1 10 Press (Additional Functions) ➞ [System Settings]. If necessary, see the screen shot in step 1 of "Registering an LDAP Server," on p. 10-66.
3 Press [Print List]. System Manager Settings NOTE The Registered LDAP Server List can be printed only if 11" x 17", LTR, or LTRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 4, "Customizing Settings," in the Reference Guide.) 4 Press [Yes]. 10 To cancel printing, press [No]. The LDAP Server List is printed.
Printing Communication Reports 11 CHAPTER This chapter explains the method of setting the contents of a communications report and printing lists of the Send function. Report Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 Specifying Report Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3 Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen. ■ Settings Item Settings Applicable Page Send TX Report For Error Only*, On, Off Error Copy Print (Black Only): On*, Off p. 11-3 Printing Communication Reports Activity Report Auto Print On*, Off Daily Activity Report Time On, Off* Time Setting: 00:00 to 23:59 Send/Receive Separate (Not selected*) p. 11-5 An asterisk (*) indicates the default setting.
Specifying Report Settings You can specify how the Send TX Report and the Activity Report are printed. Send TX Report NOTE • If the optional Super G3 FAX Board is installed, the results of fax transmissions are also included in the Send TX Report. In addition, a Fax TX Report is printed together with the Send TX Report. (See Chapter 12, "Printing Communication Reports," in the Facsimile Guide.) • For more information on Send TX Report, see "Send TX Report," on p. 13-3.
Printing Communication Reports 2 Press [Send] under . 3 Press [TX Report]. 4 Select [For Error Only], [On], or [Off].
● If you select [For Error Only] or [On]: ❑ Select [On] or [Off] for ➞ press [OK]. [On]: Part of the sent document is printed on the report. [Off]: The contents of the sent document are not printed on the report at all. The selected mode is set.
1 Press (Additional Functions) ➞ [Report Settings] ➞ [Send] under . Printing Communication Reports If necessary, see the screen shots in steps 1 and 2 of "Send TX Report," on p. 11-3. 2 Press [Activity Report]. 3 Select [On] or [Off] for . 11 11-6 [On]: The Activity Report is automatically printed when the number of send and receive transmissions reaches 100.
4 Select [On] or [Off] for . [On]: The Daily Activity Report is printed at the specified time. [Off]: The Daily Activity Report Time setting is not specified. ● If you select [On]: - (numeric keys). Printing Communication Reports ❑ Enter the time using Enter all four digits of the time (including zeros), using 24-hour notation. 11 Examples: 7:05 a.m. ➞ 0705 11:18 p.m.
5 Select whether the send and receive logs should be printed separately ➞ press [OK]. To print the send and receive logs separately, press [Send/Receive Separate] to select it. Printing Communication Reports If it is not necessary to print the send and receive logs separately, do not press [Send/Receive Separate]. The selected mode is set. 6 Press [Done] repeatedly until the Send Basic Features screen appears.
Printing Lists You can print the contents of the Address Book or the Send settings specified from the Additional Functions screen. NOTE The lists can be printed only if 11" x 17", LGL, LTR, or LTRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) are set to 'On'. (See Chapter 4, "Customizing Settings," in the Reference Guide.
Printing Communication Reports 2 Press [Send] under . 3 Press [Address Book List]. 4 11 11-10 Printing Lists Select one of the subaddress books or [One-touch Buttons] ➞ press [Print List].
5 Press [Yes]. To cancel printing, press [No]. 6 Press [Done] repeatedly until the Send Basic Features screen appears. User's Data List You can print the contents of the Send settings specified from the Additional Functions screen. This is useful for checking the details of the settings. NOTE For an example of the User's Data List, see "User's Data List," on p. 13-11. 1 Press (Additional Functions) ➞ [Report Settings] ➞ [Send] under .
Press [User's Data List]. 3 Press [Yes]. Printing Communication Reports 2 To cancel printing, press [No]. The User's Data List is printed. 11 4 11-12 Printing Lists Press [Done] repeatedly until the Send Basic Features screen appears.
Troubleshooting 12 CHAPTER This chapter describes procedures for taking corrective action in the event that trouble occurs. The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers. When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2 Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When Problems Occur Sending Documents To cancel transmissions. Q Do you want to cancel while the document is being scanned? A Press display. Q Do you want to cancel after the document has been scanned? A Press [System Monitor] ➞ [Send] ➞ [Status] ➞ select the document that you want to cancel ➞ press [Cancel] ➞ [Yes]. However, documents that are being sent may not be canceled even if you press [Cancel]. (See "Using the System Monitor Screen," on p. 1-44.
Document cannot be sent (if the optional Super G3 FAX Board is installed). Q Is the telephone line type set correctly? A Check the type of telephone line that has been set. (See Chapter 1, "Introduction to Fax Functions," in the Facsimile Guide.) Q If sending with a Subaddress setting, did you enter the correct subaddress and password for the destination that you are sending to? A Check the Subaddress and Password settings. Memory is full.
The machine will not transmit using a subaddress (if the optional Super G3 FAX Board is installed). Q Are the subaddress and password of the remote machine specified correctly? A Check to see if the machine has a subaddress function. A Check with the remote party to see if the specified subaddress and the RX password at both this machine and the remote machine are the same. Q Has trouble occurred in the remote machine (fax)? A Check to ensure that the remote machine can receive documents.
Receiving Documents The machine does not receive documents. Q Does the machine have sufficient memory? A Erase unwanted documents and documents with errors from memory in order to increase the amount of available memory. (See "Erasing Received Documents," on p. 6-19, and Chapter 5, "Using/Arranging Documents Stored in an Inbox," in the Mail Box Guide.) Q Are the network settings specified? A Documents cannot be received if the network settings are not specified. Confirm this with your System Manager.
Documents cannot be received in the Confidential Fax Inboxes. Are the forwarding conditions in Forwarding Settings in System Settings (from the Additional Functions screen) set correctly? A Check the Forwarding Conditions and inform the sender of those settings. (See "Forwarding Settings," on p. 10-26.) Q Are the Forwarding Settings set to 'On' using [Validate/Invalidate]? A The Forwarding Settings must be set to 'On' to be effective. (See "Forwarding Settings," on p. 10-26.
Other Situations Transmissions are slow. Q Are documents being sent at a high resolution? A It is recommended that you send text only documents at a low resolution. Transmissions are slow (if the optional Super G3 FAX Board is installed). Q Is the ECM TX or ECM RX Fax mode setting active? A Check the ECM TX and ECM RX settings. (See Chapter 9, "Customizing Communication Settings," in the Facsimile Guide.
Error Messages This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see the Reference Guide, Facsimile Guide, and Network Guide. Self-Diagnostic Display Perform the necessary procedures according to the displayed self-diagnostic error message.
No response from the server. Check the settings. Cause The specified server settings are incorrect, or the server is not turned ON. Alternatively, the machine's TCP/IP resources may be low. Remedy Wait for a while, and try browsing again. If you still fail, try selecting another server. NetWare is in use. Wait for a moment, then perform operation again. Cause You cannot browse the network because NetWare is printing through a PServer or NDS PServer.
Cannot find the selected server. Check the setting. Cause 1 The IP address that the machine should connect to cannot be determined. Remedy 1 Check the DNS (Domain Name System) Server Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.) Remedy 2 Check whether the DNS (Domain Name System) server's DNS settings are correct.
Check the user name and password or check settings. Cause 1 When setting the Login Information of the LDAP server to 'Use' or 'Use (security auth.)', the user name or password is incorrect. Remedy Check the User and Password settings when Login Information in Register LDAP server in System Settings (from the Additional Functions screen) is set to 'Use' or 'Use (security auth.)'. (See "Registering an LDAP Server," on p. 10-66.
List of Error Codes without Messages If an error occurs while a document is being sent or received, an error code is displayed on the job log on the System Monitor screen, as well as being included in the various reports. Check what the error code is and take the required steps to solve the problem. (See "Report and List Samples," on p. 13-2, and Chapter 8, "Checking/Changing the Send/Receive Status," in the Facsimile Guide.) # 001 Cause Paper or originals are jammed.
# 011 Cause The document that you are sending is not placed correctly. Remedy Repeat the whole procedure from the beginning. # 012 Cause The document could not be sent because the receiving fax machine was out of paper. Remedy Ask the receiving party to load paper into their fax machine. # 018 Cause 1 The receiving machine did not respond when your machine redialed. Remedy Confirm that the receiving machine is able to communicate, and try again.
# 037 Cause Documents could not be received because there was insufficient memory available. Remedy Erase unwanted documents and documents with errors from memory in order to increase the amount of available memory. (See "Erasing Received Documents," on p. 6-19, and Chapter 5, "Using/Arranging Documents Stored in an Inbox," in the Mail Box Guide.) # 080 Cause A subaddress is not set in the remote machine. Remedy Check the subaddress of the remote machine, and try again.
# 701 Cause The specified Department ID does not exist, or the password has changed. Remedy Enter the correct Department ID or password using the control panel, and try sending again. - (numeric keys) on # 702 Cause The document could not be sent because memory is full. Remedy 1 Wait for a few moments and try again after other send jobs are complete. Remedy 2 Do not send the document to too many recipients at the same time.
# 706 Cause The Address Book is being imported or exported from the Remote UI, or it is being used by another sending component. Remedy Try sending again. # 711 Cause The inbox memory is full. Remedy Erase the unnecessary documents stored in the inbox. (See "Erasing Received Documents," on p. 6-19, and Chapter 5, "Using/Arranging Documents Stored in an Inbox," in the Mail Box Guide.) # 712 Cause The maximum number of documents is already stored in the inbox.
# 753 Cause A TCP/IP error occurred while sending e-mail. (Socket, Select error, etc.) Remedy Check the network cables and connectors. If the machine still does not operate normally, turn the main power OFF and then back ON again. # 754 Cause The server is not functioning or the network is down. The destination setting is not correct. Remedy Check the server and network. Check the destination's address settings. Cause 1 You cannot send jobs because TCP/IP is not functioning correctly.
# 801 Cause 1 A timeout error occurred while the machine is communicating with the SMTP server to send e-mail or send/receive an I-fax. Remedy 1 Check that the SMTP server is functioning normally. Remedy 2 Check the network status. Cause 2 The SMTP server returned an error while trying to connect. The destination is not correct. An error occurred on the server side during transmission to a file server. Remedy 1 Check that the SMTP server is functioning normally. Remedy 2 Check the network status.
# 803 Cause The connection was interrupted due to reasons on the recipient's side before all the pages could be sent. Remedy Try sending again. # 804 Cause 1 Unable to match the specified directory name when sending data to a file server. Remedy Check the destination. Cause 2 You have no permission to access the folder. Remedy Change the setting on the server side to enable access to the folder. # 806 An incorrect user name or password was specified for the sending of a file to a file server.
# 810 Cause 1 A POP server connection error occurred when receiving an I-fax. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in Systems Settings (from the Additional Functions screen). Confirm that the POP server is functioning normally. Check the network status. Cause 2 The POP server returned an error during the connection. Remedy Check the POP Server name in E-mail/I-Fax in Network Settings in Systems Settings (from the Additional Functions screen).
# 820 Cause You have received data that cannot be processed (BASE 64 or unencode is incorrect). Remedy Check the settings and ask the sender to resend the data. # 821 Cause You have received data that cannot be processed (TIFF analysis error). Remedy Check the settings and ask the sender to resend the data. # 822 Cause You have received data that cannot be processed (image data cannot be decoded). Remedy Check the settings and ask the sender to resend the data.
# 830 Cause A DSN (Delivery Status Notifications) error notification is received because of an incorrect I-fax address or destination setting, or the data size of the sent documents exceeded the mail server capacity. Remedy 1 Check the I-fax address or destination setting. Remedy 2 Set the Maximum Data Size for Sending in E-mail/I-Fax Settings in Communication Settings (from the Additional Functions screen) so that it is less than the mail server capability.
# 834 Cause An MDN error notification is received because of an incorrect I-fax address or destination setting, or trouble has occurred in the network or mail server. Alternatively, the memory of the receiving machine is full. Remedy Check the I-fax address and destination settings. # 835 Cause The maximum number of text lines for receiving an I-fax has been exceeded. Remedy Ask the sender to reduce the amount of text data in the body of the document, and resend the data.
# 995 Reserved communication jobs were cleared. Remedy Reserve the jobs again, if necessary.
Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A Specify the Retry Times setting. To access the Retry Times setting, press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under ➞ [▼] ➞ [Retry Times]. (See "Number of Retry Attempts," on p. 8-10.
Troubleshooting 12 12-26 Q What happens to a document that has not been completely received when a blackout occurs? A The document, up to the page that was successfully received, is printed. Q What happens to documents in memory and the memory settings if power is interrupted? A Documents that are stored in the system's memory remain in memory even when power to the machine is interrupted. Similarly, the contents of the Address Book are also stored permanently in memory.
I cannot tell if the document was successfully sent because the result in the Activity Report shows '--'. A '--' is displayed when sending is successful, but it is not confirmed whether the e-mail or I-fax that you sent was actually delivered or not. Contact the recipient to check whether the document was received.
Troubleshooting 12 12-28 Questions & Answers
Appendix 13 CHAPTER This chapter provides the reports and lists of activity management, specifications, glossary, and index. Report and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2 Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-2 Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report and List Samples Send Job List You can view the list of Send jobs and their statuses. The Send Job List can be printed from the System Monitor screen. (See "Printing the Send Job Status/Log," on p. 7-14.) 04/21/2003 MON 15:49 . 001 iR C3200 ********************* *** *** ********************* S ET TI ME S T. TI ME 04/ 21 15: 49 22: 00 DESTINATION ADDRESS D E ST I N A T I O N I D tom@canon.com tom 01 starfish.organization.c f i l e s h a re \\swan\share project JOB NO. 0001 MODE P G S.
■ MODE The type and mode of transmission are printed. Transmission type: Send (TX) Mode of transmission: FTP, SMB, IPX, User Inbox (BOX), I-Fax (I-FAX), E-mail (MAIL) ■ PGS. The number of pages that were sent successfully to the remote party, is printed. Send TX Report The Send TX Report is a printed report that informs you of whether a send job has been successfully delivered to its destination.
■ DEPT. ID If Department ID Management is set, the Department ID is printed. ■ ST. TIME The date and time (in 24-hour notation) at which the documents started to transmit are printed. The Start Time is printed only for send jobs that have been set with the Delayed Send setting. ■ PGS. The number of pages that were sent successfully to the remote party, is printed. ■ SEND DOCUMENT NAME The name given to the document when the send settings were specified, is printed.
Activity Report This report is a list which enables you to check the results of all sending and receiving transactions. An Activity Report can be printed either automatically or manually. An Activity Report is automatically printed when either the number of communication results reaches 100, or a specified time is reached. The send and receive logs can also be printed separately. An Activity Report can be printed manually at any time from the System Monitor screen.
■ ST. TIME The date and time (in 24-hour notation) at which the documents started to transmit are printed. An asterisk (*) indicates a job that has already been printed. ■ DESTINATION ADDRESS The address of the recipient is printed. • If the send job is sent to a file server (FTP, SMB, or IPX), the path name is printed on the second line. ■ DESTINATION ID The name of the recipient is printed. ■ JOB NO.
Forwarding Conditions List You can print the contents of the forwarding settings that have been specified. Manually print the Forwarding Conditions List whenever necessary. (See "Printing Forwarding Settings," on p. 10-64.) 04/21/2003 MON 15:30 iR C3200 . 001 ************************************ *** FORWARDING CONDITIONS LIST *** ************************************ CONDITION NAME FORWARD W/O CONDITIONS (I-FAX RX) ON/OFF OFF FORWARDING DESTINATION FWDING DESTIN. TYPE I-FAX FWDING DESTIN.
Registered LDAP Server List You can print the registered LDAP server settings. (See "Printing LDAP Server Settings," on p. 10-83.) 04/21/2003 MON 15:30 iR C3200 . 001 **************************************** *** R E GI S TE R E D LDA P S E R V E R LI S T *** **************************************** SERVER NAME SERVER ADDRESS LOCATION TO START SEARCH USE SSL PORT NUMBER MAX. NO. OF ADDRESSES TO SEARCH SEARCH TIMEOUT LOGIN INFORMATION USER DISPLAY AUTHENT.
Address Book List You can print the contents of the Address Book (subaddress books 1 to 10 or one-touch buttons). Manually print the list of the selected Address Book whenever necessary. (See "Address Book List," on p. 11-9.) 04/21/2003 MON 15:30 iR C3200 . 001 ***************************** *** ADDRESS BOOK LIST (1) *** ***************************** DESTINATION NAME CLASS file share FTP GROUP tom image server GROUP I-FAX FTP BOX DESTINATION ADDRESS starfish.organization.com share SMB tom@canon.
■ DESTINATION ADDRESS • If the Class is 'FTP', 'SMB', or 'IPX' (file server): Appendix The host name is printed on the first line, and the folder path on the second line. • If the Class is 'BOX': The number of the User Inbox is printed. • If the Class is 'I-FAX' or 'MAIL': The I-fax address or e-mail address is printed. • If the Class is 'GROUP': The destinations stored in the group are printed on the second line and continues down in a list.
User's Data List The User's Data List prints out the Send Settings made in Communications Settings, Report Settings, and System Settings from the Additional Functions screen. Manually print the User's Data List whenever necessary. (See "User's Data List," on p. 11-11.) 04/21/2003 MON 15:30 iR C3200 .
Glossary A ASCII code ASCII (American Standard Code for Information Interchange) is a set of standardized codes used to represent letters, numbers, a few symbols, and control characters. A seven digit (or seven bit) binary number can represent one of 128 distinct codes. C Confidential Fax Inbox To receive a confidential document, first create a Confidential Fax Inbox by registering your subaddress and RX Password. The password is used to print out confidential documents that you have stored in the memory.
File server A personal computer or workstation to which two or more users on client personal computers can gain access via a local area network (LAN) in order to share and use its hard disk drive. FTP File Transfer Protocol. A client-server protocol enabling a user to transfer files on one computer to and from another computer over a TCP/IP network. The File Transfer Protocol also governs the client program with which the user transfers files.
M Memory Lock Usually, a document is printed as soon as it is received; but with Memory Lock, all documents received are kept in memory until you enter a password to print them. This enables you to attend to them at your own leisure, and prevents printed documents from piling up on the output tray. Memory RX Inbox A location in the memory where you can store scanned or received documents that are to be printed or transmitted to other destinations.
P PDF Portable Document Format. A file format run by Adobe Systems' Acrobat software which is restricted neither by device nor resolution. PDF displays documents in a way that is independent of the original application software, hardware, and operating system used to create those documents. A PDF document can contain any combination of text, graphics, and images. PDF (Compct) One of the file formats available with this machine.
Subaddress Books The main Address Book is subdivided into ten smaller Address Books, which are considered Subaddress Books. SMB Server Message Block. A protocol that provides file and printer sharing over a network for Windows computers. SMTP Simple Mail Transfer Protocol. A TCP/IP Protocol for sending messages from one computer to another on a network. T TIFF Tag Image File Format. A file format that saves images as high-density bitmaps and is suitable for large amounts of image data.
Index C 2 On 1 Log, 8-48 Canceling a job Using the Stop key, 1-43 Using the System Monitor screen, 1-44 Using the touch panel display, 1-42 Color Mode drop-down list, 1-8 Color modes Automatic color selection (Full Color/ Black-and-White), 3-26 Automatic color selection (Full Color/ Grayscale), 3-24 Black-and-white, 3-31 Changing, 3-24 Full color, 3-28 Grayscale, 3-30 Communications Settings table, 8-2 Compression Compression ratio for color send jobs (JPEG), 8-6 Setting the PDF compression priority, 8-23
Using the New Address tab, 2-5 Using the One-touch Buttons, 2-34 Details key, 1-6 Different size originals, 4-17 Disclaimers, xv Display language, setting, 1-11 Displays used in this manual, xii Document Size Select key, 1-8 Turning the forwarding function ON/OFF, 10-62 Frame erase About frame erase, 4-5 Binding erase, 4-5, 4-13 Book frame erase, 4-5, 4-10 Original frame erase, 4-5, 4-6 G E Gamma value, setting, 8-33 Glossary, 13-12 E-mail/I-Fax settings Always send notice for RX errors, 10-4 Default su
Legal notices Copyrights, xv Disclaimers, xv Trademarks, xiv Text mode, 3-19 Text/Photo mode, 3-19 Original Type drop-down list, 1-9 Overview, 1-5 M P Memory RX Inbox settings About Memory RX Inbox settings, 10-10 Memory lock end time, 10-18 Memory lock start time, 10-14 Setting a password, 10-10 Settings for storing received I-Fax, 10-13 Paper drawer selection, 8-39 Paper sizes, 6-23 Photo mode, 3-19 Placing originals About placing originals, 1-35 Feeder, 1-35, 1-40 Orientation, 1-36 Platen glass, 1-3
Appendix 13 Remove background, 4-27 Report settings Activity Report, 11-5 Send TX Report, 11-3 Specifying, 11-3 Report Settings table, 11-2 Resolution, 3-15 Resolution drop-down list, 1-8 Retry times, 8-10 Sending an I-Fax, 5-14 Sending record, registering, 1-10 Sharpness, 4-24 Special Features key, 1-9 Standard send settings, 8-12 Store/Erase key, 1-9 Symbols used in this manual, xi System Monitor key, 1-9 System Settings table, 10-2 S T Samples Activity Report, 13-5 Address Book List, 13-9 Forwardin
