Operation Manual

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6-4
Table of Contents
Index
Advanced Send
Features
Advanced Copy
Features
Network
Remote UI
System Monitor
System Manager
Settings
Reports and Lists
Troubleshooting
Appendix
Department ID Management
You can register a Department ID and password for each
department, and manage the machine by limiting its use to
only those who enter the correct Department ID and
password. This is called Department ID Management. Use
Department ID Management to keep track of the copy, scan,
and print totals for each department.
With Department ID Management, the following settings
can be specified:
– Turn Department ID Management ON or OFF.
– Register the Department ID and password.
– Set page limits for scans, prints, and copies.
– Accept or reject print jobs from computers with unknown
IDs.
NOTE
– The pages of received fax/I-fax documents and automatically printed
reports are not counted as prints.
– If the optional Card Reader-E1 is attached, Department ID
Management is automatically activated.
– The maximum number of digits that you can store for the Department
ID and password is seven. If you enter fewer than seven digits for
either setting, the machine stores them with leading zeros.
Example: If <321> is entered, <0000321> is stored.
– You cannot register a Department ID or password with only zeros as
the number, such as <0000000>. If you enter a number that begins
with zeros, the leading zeros are ignored.
Example: If <02> or <002> is entered, <0000002> is stored.
– If you make a mistake when entering a number, press [Clear] to clear
the entire number → enter the correct number.
– You can set the page limit from 0 to 999,999 pages.
■ Registering the Department ID,
Password, and Page Limit
1. Press [Additional Functions].