PCL Driver Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
NOTICE: The information contained in this document is subject to change without notice. Canon, Inc. makes no warranty of any kind with regard to material, either expressed or implied, except as provided herein, including without limitation thereof, warranties as to marketability, for a particular purpose or use, or against infringement of any patent. Canon, Inc.
About Trademarks PCL and HP-GL are trademarks of Hewlett-Packard Company. Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. NetWare® and Novell are registered trademarks of Novell Inc. (US), ©1996 Novell Inc., all rights reserved. Other brands and product names are trademarks and/or registered trademarks of their respective companies.
How This Manual Is Organized Chapter 1 Before You Begin Provides an explanation of system environments required for using the PCL5e and PCL 6 printer drivers and Fax driver, and also explains how to find help and information regarding the installing and use of these drivers. Chapter 2 Getting Started Provides instructions for installing the PCL5e or PCL 6 printer drivers, setting the system configuration, and printing a document.
Symbols Used in This Manual IMPORTANT NOTE Indicates important items or prohibited actions that should always be observed when using the printer drivers and fax driver. Always read these to avoid improper operation. Indicates items for reference or supplementary information that users should note.
Table of Contents About Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 How This Manual Is Organized . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Chapter 1 Before You Begin Introduction . . . . . . . . . . . . . . . .
Specifying the Paper Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14 Using Overlay Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19 What is Overlay Printing? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19 Creating a Form File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19 Printing with an Overlay. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Before You Begin 1 This chapter provides an explanation of system environments required for using the PCL5e and PCL 6 printer drivers and Fax driver, and also explains how to find help and information regarding the installing and use of these drivers. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 1 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Canon PCL5e and PCL 6 Printer drivers and Fax driver give users of Microsoft Windows 95, Windows 98, Windows NT Version 4.0 or Windows 2000 (hereafter called Windows 95/98/ NT4.0/2000) operating systems the ability to make full use of the printer. The printer driver allows you to print documents from any Windows application to your printer using Hewlett-Packard’s PCL5e or PCL 6 data format.
System Requirements 1 Software: Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows NT4.0 or Microsoft Windows 2000 Computer: Any computer on which Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows NT4.0 or Microsoft Windows 2000 runs properly. Before You Begin The printer drivers and fax driver for Windows 95/98/NT4.0/2000 can be used in the following system environments.
Where to Find Help 1 Before You Begin Here’s where to get immediate help if you are having problems installing or using the Printer and Fax Driver for Windows 95/98/NT4.0/2000. ● Readme Any hints, limitations, and restrictions you need to be aware of when installing and using your Windows 95/98/NT4.0/2000 printer and fax driver for the printer are included in the README.TXT file provided with the driver.
Getting Started 2 C HA P T E R This chapter provides instructions for installing the PCL5e or PCL 6 printer drivers, setting the system configuration, and printing a document. 2-2 2-2 2-6 2-8 Getting Started Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing Canon NetSpot Suite Service. . . . . . .
Installing the Software Installing the Printer Driver Before using the printer, you must install the PCL5e or PCL 6 printer driver. The installation procedures for both printer drivers are the same. To install using the Installer 1 Insert the User Software CD into the CD-ROM disk drive. 2 Double-click the My Computer icon, and then double-click the CD-ROM disk drive icon. 2 Getting Started IMPORTANT • For Windows NT4.0/2000, log in as Administrator when you install the driver.
5 In the Printer Wizard dialog box, click the check box of the driver you want to install. Then click the Next button. NOTE 7 8 Select the printer port name from the Port drop-down list box. If the printer is connected to the network, click the Browse for Printer button, and then specify the network printer in the Browse for Printer dialog box. Then click the Next button to continue the installation.
9 After the files are copied, click the Finish button to finish the installation program. The printer icon is displayed in the Printers folder. The driver is now installed. NOTE • Use the Installer only for Client PCs. - You cannot install an alternate Printer Driver for Windows 95/98 on the Windows NT4.0/2000 Server because the Installer detects the OS on which the driver is going to be installed. 1 Click the Start button, point to Settings, and then click Printers.
6 Click the Browse button to select the folder of the driver you want to install, and then click the OK button. 7 8 2 Getting Started ● PCL5e Windows 95/98: \PCL\Drivers\USEng\Printer\PCL5e\WIN9X Windows NT4.0: \PCL\Drivers\USEng\Printer\PCL5e\WINNT40 Windows 2000: \PCL\Drivers\USEng\Printer\PCL5e\WIN2000 ● PCL 6 Windows 95/98: \PCL\Drivers\USEng\Printer\PCL6\WIN9X Windows NT4.
Installing Canon NetSpot Suite Service 1 Insert the User Software CD into the CD-ROM disk drive. 2 Double-click the My Computer icon, and then double-click the CD-ROM disk drive icon. 3 2 Getting Started For imageRUNNER 6000/5000 and iR3250, Canon NetSpot Suite Service is necessary when setting up the printer configuration automatically or when using the Job Accounting feature. When using the installer, Canon NetSpot Suite Service can be installed together with the printer driver.
After the files are copied, click the Finish button to finish the installation program. Getting Started 7 A message asking if you want to install NetSpot Suite Service is displayed. Click the Yes button to start copying the files.
Uninstalling the Printer Driver 2 Getting Started It is recommended to use the uninstaller in the User Software CD when you delete an unnecessary driver. 1 Insert the User Software CD into the CD-ROM disk drive. 2 Double-click the My computer icon, and then double-click the CD-ROM disk drive icon. 3 Double-click the PCL, Drivers, USEng, and Setup folder icons. 4 5 6 7 8 2-8 In the Setup folder, double-click the P5uninst.exe icon to start the uninstallation process.
Accessing the Properties Dialog Box The Properties dialog box contains several sheets that allow you to setup and control your printer. To access the Properties dialog box, follow the procedure below for your version of Windows. For Windows 95/98 1 2 Select the Print command to display the Print dialog box. Select your printer name from the drop-down list box, and then click the Properties button.
For Windows NT4.0/2000 You can access the Document Properties dialog box and the Printer Properties dialog box. In the Document Properties dialog box, you can specify the printer driver settings. In the Printer Properties dialog box, you can setup the printer configuration. To access the Document Properties dialog box from the application 2 Getting Started If you access the Document Properties dialog box from the application, the specified settings are available for the current print job.
Setting Up the Printer Configuration If your printer is connected to the network, you can set up the printer configuration automatically. 1 Click the Start button, point to Settings, and then click Printers. 2 In the Printers folder, right-click the icon of your printer, and then click Properties. 4 In the Properties dialog box, click the Configuration tab (Windows 95/98) or Device Settings tab (Windows NT4.
6 Do one of the following to establish communication with the printer: ● If you know the IP Address/Network Address of the printer, click the Manual Address Settings check box, and then enter the IP Address/Network Address of the printer. ● If you do not know the IP Address/Network Address of the printer, click the Discover button, and then select the printer from the list box displaying the detected device names. 8 Click the OK button in the Select Device dialog box.
Printing a Document 2 3 In your Windows application, with the document open, click the command to print your document. In the Print dialog box, select your printer name from the Name drop-down list box, and then click the Properties button to display the Properties dialog box. Specify the various print settings in the Properties dialog box, or select a Profile. To switch between sheets, click the tabs for the Page Setup, Finishing, Paper Source, and Quality sheet.
Getting Started 2 2-14 Printing a Document
Using the Print Options 3 C HA P T E R This chapter provides instructions for specifying the various settings for printing a document. IMPORTANT • Some print options may be unavailable depending on your printer model. Using the Print Options Using Profiles for Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 What is a Profile? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Profiles for Printing What is a Profile? Various printer driver settings are saved as Profiles. You can also save frequently used printer driver settings as Profiles. When you select a Profile, the document is printed under the saved settings. Selecting a Profile for Printing When you select a Profile, the document is printed under the settings of the selected Profile. 1 Display either the Page Setup, Finishing, Paper Source or Quality sheets.
NOTE • For Windows NT4.0/2000, this option is available when the Allow Setting Edition check box is selected in the Profile sheet in the Properties dialog box. Adding or Editing Profiles in the Profile Sheet (for Windows NT4.0/2000) 1 Click the Start button, point to Settings, and then click Printers. 2 In the Printers folder, right-click the icon of your printer, and then click Properties. In the Printer Properties dialog box, click the Profile tab to display the Profile sheet.
5 Specify the settings for the Profile in the Page Setup, Finishing, Paper Source and Quality sheets. Display the Attribution sheet. 7 Specify the Name, Icon and Comment, and then click the OK button.
Scaling a Document There are two methods for scaling a document: Select the output size of the document to scale it automatically, or specify the scaling value manually. Scaling a Document Automatically Display the Page Setup sheet. 2 Select the page size from the Page Size drop-down list box.
1 Display the Page Setup sheet. 2 Select the page size from the Page Size drop-down list box. If this driver setting is inaccessible from the application, click the File menu, and then click Printer Settings or Page Settings (depending on the application) to specify the page size. 3 Using the Print Options Scaling a Document Manually 3 4 5 3-6 Select the actual paper size to be printed on from the Output Size drop-down list box.
Printing Multiple-Pages on One Sheet Multiple pages can be printed on one sheet of paper. The number of document pages which can be printed on one sheet of paper is 2, 4, 6, 8, 9 and 16. To print multiple pages on one sheet Display the Page Setup sheet. 2 Select the required page layout from the Page Layout drop-down list box. 3 Using the Print Options 1 3 4 Select the required page order layout from the Page Order drop-down list box. Click the OK button.
Using 2-Sided Printing 2-Sided Printing prints a document on both sides of the paper. To use 2-Sided Printing Display the Finishing sheet. 2 Select 2-Sided Printing under Print Style. 3 Using the Print Options 1 3 Select the required binding edge for the paper printout from the Binding Location dropdown list box. When the Binding Location option is selected, the document and margins are positioned correctly on the pages for 2-Sided Printing.
Specifying the Finishing Options Selecting a Finishing Option The various options in the Finishing sheet allow you to select the most appropriate tray or bin output method for each document. The available output options are: Off - Outputs the document without sorting. (Available only for imageRUNNER 600/550/60.) Collate - Outputs sorted copies of the document into the output tray or bins. Group - Outputs document pages in groups into the output tray or bins.
3 3 Using the Print Options 4 5 6 Select Collate, Group or Staple under Finishing. If you selected Staple, click the Staple Position button. Specify the position to staple in the Staple Position dialog box, and then click the OK button. (Not available for GP215/GP200 and GP55/ GP30.) Click the Rotate check box if you want to output copies of a document turned at a 90 degree angle for each copy. (Available for imageRUNNER 6000/5000, imageRUNNER 600/ 550/60 and imageRUNNER 400/330.
To specify the output tray or bin (for imageRUNNER 210, GP225/GP200, GP215/GP200, GP55/GP30) Specify the number of copies to print in Copies in the Page Setup sheet. Display the Finishing sheet. 3 Select Collate, Group or Staple under Finishing. 3 2 Using the Print Options 1 4 Click the Output Details button. Specify the output tray or bin where copies of the document will be output in the Output Settings dialog box, and then click the OK button.
5 Click the OK button in the Finishing sheet. NOTE • The available Finishing options vary depending on the output options attached to the printer. Using Booklet Printing Booklet Printing allows you to print the pages of a document as a booklet. To use Booklet Printing 1 Display the Finishing sheet. 2 Select Booklet Printing under Print Style. 3 Click the Saddle Stitch check box if you want the booklet to be saddle stitched.
If you are using Windows 95/98/2000, click the Details button to open the Detailed Settings for Booklet dialog box. 5 Specify the detailed settings, and then click the OK button. 6 Click the OK button in the Finishing sheet. NOTE 3 • If you are using Windows 95/98/2000, you can use different paper for the cover page of the booklet. Select Different for Cover and Others under Paper Selection in the Paper Source sheet and specify the paper source for the cover page and body pages of the document.
Specifying the Paper Source The Paper Source sheet allows you to specify the settings for the paper source. The type of paper and loading method can be set under Paper Selection. Use the Paper Selection setting to specify whether to print all the pages from one paper source or to print the pages from different paper sources. NOTE For imageRUNNER 6000/5000 and iR3250, you can also specify whether the paper loading method is according to paper source or paper type.
To print the first, body, and last pages from different paper sources 3 4 Select Different for First, Others, and Last under Paper Selection. Select the paper sources required for the first, other, and last pages from each of the corresponding drop-down list boxes. Click the OK button. Specifying the Paper Source 3-15 Using the Print Options 2 Display the Paper Source sheet.
To print the first, second, body, and last pages from different paper sources 1 Select Different for First, Second, Others, and Last under Paper Selection. 3 Using the Print Options 2 Display the Paper Source sheet. 3 4 3-16 Select the paper sources required for the first, second, other, and last pages from each of the corresponding drop-down list boxes. Click the OK button.
To print the cover and body pages of a booklet from different paper sources (for Windows 95/98/2000) 3 4 Using the Print Options 2 Display the Finishing sheet and select Booklet Printing under Print Style. Display the Paper Source sheet and select Different for Cover and Others under Paper Selection. 3 1 Select the paper sources required for the cover and body pages from each of the corresponding drop-down list boxes. Click the OK button.
To print on transparency sheets 1 3 Using the Print Options 2 3 4 5 3-18 Display the Paper Source sheet. Select Transparency Interleaving under Paper Selection. Select the paper source required for the interleaf sheets from the Interleaf Sheet dropdown list box. Click the Print on Interleaf Sheets check box if you want to print the same data on the interleaving and transparency sheets. Click the OK button.
Using Overlay Printing What is Overlay Printing? Overlay Printing overlays a form file on a document. For example, when the format of a report or bill is created in an application as a form file, you can print a text data document overlaid with the form file to create a perfectly formatted document. Creating a Form File Before using Overlay Printing, a form file must be created in an application. 2 3 Prepare a document in an application.
5 Click the Page Options button to open the Page Options dialog box. Display the Overlay sheet, and then select Create an Overlay under Printing Method. 3 Using the Print Options 4 6 Click the Browse button, specify the file name, and then click the OK button. 7 Enter a Title and Sub-Title if necessary, and then click the OK button. 8 Click the OK button in the Page Setup sheet. 9 Click the OK button in the Print dialog box. The document is registered as a form file.
Printing with an Overlay 1 Display the Page Setup sheet. 3 3 Using the Print Options 2 In the application, select the Print command, and then click the Properties button in the Print dialog box. Click the Page Options button to open the Page Options dialog box.
3 Using the Print Options 4 5 Display the Overlay sheet, and then select Print with an Overlay under Printing Method. Click the Browse button, select the file name that you want to use as a form file, and then click the OK button. 6 Click the OK button in the Page Options dialog box. 7 Click the OK button in the Page Setup sheet. 8 Click the OK button in the Print dialog box. The document is printed with the selected form file overlaid.
Specifying the Print Quality The Quality sheet allows you to select print quality settings called Objectives. What is an Objective? The following Objectives are stored in the printer driver: ● Text/Table ● Publications ● Graphics ● Photo Image ● Toner Saver (Available for imageRUNNER 6000/5000, iR3250, imageRUNNER 600/550/60 and imageRUNNER 400/330) ● Drawings Selecting and Editing an Objective Select the Objective most suitable for your type of print job. You can also edit the settings of an Objective.
3 Using the Print Options To change the detailed settings for an Objective 1 Display the Quality sheet. 2 Select the Objective whose settings you want to change. 3 Click the Details button to open the Detailed Settings for Objective dialog box. 4 Specify the new settings, and then click the OK button. 5 Click the OK button in the Quality sheet.
Sending Document Data to the Image Server Document data can be sent to the Mail Box (Available for imageRUNNER 6000/5000, iR3250, imageRUNNER 600/550/60 and imageRUNNER 400/330) or registered as an Image Form (Available for imageRUNNER 600/550/60). To send a document to the Mail Box Click the Yes button in the message box, or click the Store Destination icon button to open the Store Destination dialog box.
To register a document as an Image Form 1 3 Using the Print Options 2 3 4 Select Store from the drop-down list box at the upper right in either the Page Setup, Finishing, Paper Source or Quality sheet. Click the Yes button in the message box, or click the Store Destination icon button to open the Store Destination dialog box. Specify the name of the data to register as an image form, and then select Image Form Memory under Store Destination. Click the OK button.
Secured Printing Secured Printing saves a print job inside the printer under a certain password and outputs it later only when the correct password is verified. This feature is useful when printing a confidential document. Secured Printing is available for imageRUNNER 6000/5000 and iR3250. 2 Click the OK button in the message box to switch to the Secured Print mode.
Editing Some Print Documents Together (for Windows 95/98) You can edit and print two or more documents created using different applications as a single document. 1 3 4 Click the OK button in the message box to switch to the Edit and Preview mode. Click the OK button to close the Properties dialog box, and then click the OK button in the Print dialog box. Repeat step 1 to 3 for the other documents. If the Edit and Preview mode is selected when printing a document, Canon PageComposer starts.
Using the Job Accounting Feature About Job Accounting When printing a document, Job Accounting allows you to count the print totals for each department or user for management purposes under an ID and a password assigned to each department or user. A document will be printed only when the specified ID and password are verified as valid. Job Accounting is available for imageRUNNER 6000/5000 and iR3250.
4 Click the OK button. NOTE • The ID and password can be changed when printing a document only if the Confirm ID/Password when Printing check box is checked in the ID/Password Settings dialog box. Printing under Job Accounting (for Windows 95/98) 2 3 4 3 Using the Print Options 1 5 In the application, select the Print command, and then click the Properties button in the Print dialog box. Specify the various settings in the Properties dialog box.
Printing under Job Accounting (for Windows NT4.0/2000) The procedure for printing under Job Accounting differs depending on whether or not the Allow Password Setting check box is checked on in the Device Settings sheet. When the Allow Password Setting check box is selected: The password for Job Accounting can be specified in advance in the ID/Password Settings dialog box. 2 3 In the application, select the Print command, and then click the Properties button in the Print dialog box.
Specifying the Grayscale Settings About the Grayscale Settings Clicking the Grayscale Settings button in the Quality sheet opens the Edit Color/Grayscale Settings dialog box. This dialog box consists of two sheets, an Adjustment sheet and a Matching sheet. The Matching sheet allows you to specify the method of color matching or gamma correction when a color document is printed in grayscale. Using the Grayscale Settings 1 Display the Quality sheet. 2 Click the Manual Grayscale Settings check box.
4 Display the Adjustment sheet. Select the image type to adjust from the Sample Picture drop-down list box, and then adjust the brightness and contrast. 3 5 Click the Grayscale Settings button to open the Edit Color/Grayscale Settings dialog box. Using the Print Options 3 For detailed information about the Adjustment sheet, refer to the online help. 6 Display the Matching sheet.
7 Click the Enable Matching check box, and then specify the method of color matching. Or, deselect the Enable Matching check box, and then specify the gamma value. For detailed information about the Matching sheet, refer to the online help. Click the OK button. 9 Click the OK button in the Quality sheet.
Using the Fax Options 4 C HA P T E R This chapter provides instructions for installing the fax driver, faxing a document, and specifying the various settings for faxing a document. IMPORTANT • If a fax board is not installed in your printer, the fax options are not available. Installing the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Specifying the Installed Fax Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing the Fax Driver IMPORTANT • For Windows NT4.0/2000, log in as Administrator when you install the driver. • Only imageRUNNER 400/330 System Version 2.0 (or later) is supported by the Fax Driver Version 1.2 (or later). 1 Insert the User Software CD into the CD-ROM disk drive. 2 Double-click the My Computer icon, and then double-click the CD-ROM disk drive icon.
7 8 Select the printer port name from the Port drop-down list box. If the printer is connected to the network, click the Browse for Printer button, and then specify the network printer in the Browse for Printer dialog box. Then click the Next button to continue the installation. Click the Next button in the Confirmation of installation dialog box. If you select the fax driver for iR3250, a message asking if you want to install NetSpot Suite Service is displayed.
To install using the Add Printer Wizard 1 Click the Start button, point to Settings, and then click Printers. 2 In the Printers folder, double-click the Add Printer icon to start the Add Printer Wizard. 4 5 4 Using the Fax Options 3 6 Confirm the Wizard is started, and then click the Next button. Follow the instructions on the screen to continue the installation. Insert the User Software CD into the CD-ROM disk drive, and then click the Have Disk button.
Follow the instructions on the screen to continue, and then click the Finish button to start copying the files. The printer icon is displayed in the Printers folder. The driver is now installed. Using the Fax Options 8 Select your fax model from the list, and then click the Next button.
Specifying the Installed Fax Memory Before faxing a document with the fax, you need to specify the amount of fax memory installed in your fax. To specify the installed fax memory 1 Click the Start button, point to Settings, and then click Printers. 2 In the Printers folder, right-click the icon of your fax, and then click Properties. In the Properties dialog box, click the Configuration tab to display the Configuration sheet.
Faxing a Document To send a document as a Fax 2 In the Print dialog box, select your fax name from the Name drop-down list box, and then click the OK button. In the Send FAX sheet, specify the name and fax number of the fax recipient, and then click the Add to Recipient List button. 4 3 In the Windows application, with the document open, click the command to print your document. Using the Fax Options 1 4 5 6 Repeat step 3 if you want to send the fax to multiple recipients.
To send a document to the memory box of the recipient's fax When sending a fax with the subaddress and password specified, the document data is sent and stored in the memory box of the recipient's fax. This feature is useful for sending a confidential document as a fax. NOTE • This option is available only for iR3250. 1 2 In the Print dialog box, select your fax name from the Name drop-down list box, and then click the OK button. In the Send FAX sheet, specify the name and fax number of the recipient.
7 Click the Add to Recipient List button. 8 Repeat step 3 to 7 if you want to send the fax to multiple recipients. 9 Specify the various settings in each sheet. To switch between sheets, click the tab for each sheet. 10 After all the fax settings are specified, click the OK button in the Properties dialog box. 4 Using the Fax Options The document is sent and stored in the memory box of the recipient's fax. The data can be output only when the correct password is specified.
Specifying the Fax Recipients You can specify the names and fax numbers of people to whom you want to send a fax by adding them as recipients to the Recipient List list box. You can add recipients by: ● Typing a new name and fax number in the Recipient Name and FAX Number boxes. ● Selecting a recipient in the Select from Address Book dialog box. To add a new name and fax number as a recipient Display the Send FAX sheet.
To add a recipient from the Address Book Click the Select from Address Book button to open the Select Recipient from Address Book dialog box. 4 2 Display the Send FAX sheet. Using the Fax Options 1 3 Select an entry in the Entries list box, and then click the Add to Recipient List button. 4 Click the OK button in the Select Recipient from Address Book dialog box. The new recipient is displayed in the Recipient List list box in the Send FAX sheet.
Defining the Address Book Entries Defining an Individual Clicking the New Individual button in the Address Book sheet opens the Add Individual dialog box for defining a new individual. You see the same dialog box under the title Edit Individual if you click the Edit button in the Address Book sheet when an individual entry is selected in the Entries list box. The Edit Individual dialog box allows you to change information on an existing individual entry.
3 4 5 6 Enter information about the new individual such as their name and company name. Enter the fax number. You can enter 2 fax numbers, one as a Primary Number and one as a Secondary Number. Enter appropriate information about the fax numbers in the Description text boxes. If you want to send a document to the memory box of the recipient's fax, click the Use Subaddress check box. NOTE Click the Edit Subaddress button to open the Edit Subaddress dialog box.
To edit an Individual 2 Display the Address Book sheet, and then click the Individuals check box to display all the individuals in the Entries list box. Select an individual to edit, and then click the Edit button to open the Edit Individual dialog box. 4 Using the Fax Options 1 3 Update the necessary information. 4 Click the OK button to modify the selected individual entry.
Defining a Group Clicking the New Group button in the Address Book sheet opens the Add Group dialog box for defining a new group. A group can contain both individuals and other groups. You see the same dialog box under the title Edit Group if you click the Edit button in the Address Book sheet when a group entry is selected in the Entries list box. The Edit Group dialog box allows you to change information on an existing group entry.
5 Click the OK button to create the new group entry. To edit a Group 2 Display the Address Book sheet, and then click the Groups check box to display all the groups in the Entries list box. Select a group to edit, and then click the Edit button to open the Edit Group dialog box. 4 Using the Fax Options 1 3 4 5 4-16 Change the group name, if necessary.
To delete a Group Using the Fax Options Select the entry you want to delete in the Entries list box, and then click the Delete button.
4 Using the Fax Options Attaching a Cover Sheet to a Fax 1 Display the Cover Sheet sheet. 2 Select an option for attaching the cover sheet to the fax under Cover Sheet Settings. NOTE • For imageRUNNER 210 and GP225/GP200 fax drivers under Windows NT4.0, Send a Different Sheet to Each Recipient is not available. 3 4 5 Select a cover sheet style from the Style drop-down list box.
6 7 If the corresponding check boxes are checked, enter the name, fax number, company name and/or department/division name of the sender of the fax, and then click the OK button in the Edit Sender dialog box. If Logo and/or Signature is selected, click the Edit Logo and/or Edit Signature button to open the Edit Logo/Signature dialog box. NOTE 8 9 Click the Browse button, and then select a bitmap logo or signature file name in File Name.
Using the Fax Options 4 4-20 Attaching a Cover Sheet to a Fax
Appendix 5 C HA P T E R This chapter provides information about additional software used with the PCL5e or PCL 6 printer drivers. 5 Appendix Additional Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Canon Port Setting Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Device Status Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Additional Software Canon Port Setting Tool Canon Port Setting Tool enables you to correspond the device installed in your computer with the network address for the device. Use Canon Port Setting Tool when the Get Device Status option in the printer driver does not work properly. To start Canon Port Setting Tool 1 In your computer, browse the Program Files, Canon, and then Portset folder icons. 2 In the Portset folder, double-click the Portset.exe icon to start Canon Port Setting Tool.
Index Numerics 2-Sided Printing .......................................................................................................................... 3-8 A Accessing the Properties Dialog Box .......................................................................................... 2-9 Adding Profiles ..................................................................................................................... 3-2, 3-3 Address Book Entries .......................................................
Form File ................................................................................................................................... 3-19 G Grayscale Settings .................................................................................................................... 3-32 I Installing Canon NetSpot Suite Service ...................................................................................... 2-6 Installing the Fax Driver ..............................................................
Selecting a Profile for Printing .................................................................................................... 3-2 Selecting an Objective .............................................................................................................. 3-23 Sending Document Data to the Image Server .......................................................................... 3-25 To register a document as an Image Form ........................................................................
A-4 Index
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