Canon iR3320i/iR2220i Sending and Facsimile Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals. • Basic Operations • Troubleshooting Guides with this symbol are PDF manuals included on the accompanying CD-ROM.
• Fax Driver Installation and Instructions • Installing MEAP Applications and Using the Login Service Fax Driver Guide MEAP SMS Administrator Guide
How This Manual Is Organised Chapter 1 Various Sending Methods Chapter 2 Receiving a Document Chapter 3 Setting/Storing the Communications Settings Chapter 4 Registering/Editing the Address Chapter 5 Troubleshooting Chapter 6 Appendix • A considerable effort has been made to make sure that this manual is free of inaccuracies and omissions. • However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-79 Scanning Two-Sided Originals (Two-Sided Original) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-79 Specifying the Document Size (Document Size Select) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-81 Specifying the Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 2 Receiving a Document Various Receiving Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Setting the Memory Lock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 4 Registering/Editing the Address Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 About the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Storing New Addresses (Store/Edit Address Book) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Storing Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preface Thank you for purchasing the Canon iR3320i/iR2220i. Please read this manual thoroughly before operating the product in order to familiarise yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Displays Used in This Manual Screenshots of the touch panel display used in this manual are those taken when the Image Reader-B1, Fax Board, Finisher-J1, and Cassette Feeding Unit-W1 are attached to the iR3320i. Note that functions that cannot be used depending on the model or options, are not displayed on the touch panel display. The keys which you should press are marked with , as shown below. When multiple keys can be pressed on the touch panel display, all keys are marked.
Abbreviations Used in This Guide In this guide: Microsoft® Windows® 95 is referred to as Windows 95. Microsoft® Windows® 98 is referred to as Windows 98. Microsoft® Windows® Millennium Edition is referred to as Windows Me. Microsoft® Windows NT® is referred to as Windows NT. Microsoft® Windows® 2000 is referred to as Windows 2000. Microsoft® Windows XP® Home/Professional Edition is referred to as Windows XP. Microsoft® Windows® Operating system is referred to as Windows.
R&TTE Directive This equipment (F140102) conforms with the essential requirements of EC Directive 1999/5/EC. We declare that this product conforms with the EMC requirements of EC Directive 1999/5/EC at nominal mains input 230V, 50Hz although the rated input of the product is 220V-240V, 50Hz. Use of shielded cable is necessary to comply with the technical requirements of EMC Directive. If you move to another EU country and are experiencing trouble please call the Canon Help Desk. (For Europe Only) Canon Inc.
About Trademarks Canon, the Canon logo, iR, MEAP, MEAP logo, and NetSpot Accountant are trademarks of Canon Inc. Adobe, and Acrobat are trademarks of Adobe Systems Incorporated. Macintosh and Mac OS are trademarks of Apple Computer, Inc. NetWare®, and Novell are registered trademarks of Novell, Inc. IPX/SPX, and NDS are trademarks of Novell, Inc. ©1996 Novell, Inc., all rights reserved. Solaris, and Sun are trademarks of Sun Microsystems, Inc. in the United States and/or other countries.
xiv About Trademarks
Various Sending Methods 1 CHAPTER This chapter describes the sending function. What the iR3320i/iR2220i Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9 Selecting the Type of Telephone Line (Tel Line Type) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1. Various Sending Methods Scanning Different-Sized Originals Together in the Feeder (Different Size Originals) . . . . . . . . . . . . . . 1-104 Scanning Originals Separately Set as One Document (Job Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-107 Erasing Shadows and Frame Lines (Frame Erase). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-111 Scanning Originals After Making Them Sharply Contrasted (Sharpness) . . . . . . . . . . . . . . . . . . .
What the iR3320i/iR2220i Can Do When you press [Send], the Send screen appears. This Send function enables you to send documents scanned with this machine by e-mail, I-Fax, and Fax, and save them in the file server. They can also be saved in inboxes to be processed later. You can also send the documents simultaneously to the mail destinations of various sending methods, such as e-mail and file server.
Place your originals 1 Various Sending Methods Specify New Address: p. 1-36 ● ● ● ● Sending to an e-mail address Sending to an I-Fax Sending to a file server Sending to a User Inbox Specify the destinations registered. You can store destinations from the Additional Functions screen. When the destination is registered in the Address Book: p. 1-34 When the address is registered in the Favorites Buttons: p. 1-59 When the address is registered in the One-touch Buttons: p.
IMPORTANT • Without the Image Reader-B1 being attached, you cannot use the sending function with the iR3320i/iR2220i. In this case, this guide is not necessary. • You can use the sending function with the iR3320i/iR2220i only when the Image Reader-B1 is attached. • You need to make network settings if you want to send to an E-mail address, I-Fax, and file server. (See the Network Guide.) NOTE • To send documents to another fax machine, it is necessary for the Fax Board (optional) to be installed.
➔ p. 1-174 Press to recall the set destination, scan settings, or send settings. ➔ p. 1-79 Press to scan both sides of the document. Various Sending Methods 1 Press to select the file type (TIFF, MTIFF, PDF) of the document to be sent. Press to divide a document into separate pages. ➔ p. 1-168 Press to preview the images on documents before sending. ➔ p. 1-132 Press to set send settings. You can set to send at a specified time and specify settings such as e-mail and I-Fax subject lines. ➔ p.
Scan Settings Screen The screen shown on the left, which appears when you press [Option] in the scan settings drop-down list is called the Scan Settings screen. Display this screen to set the scan settings for sending originals. Various Sending Methods 1 ➔ p. 1-98 Press to scan originals at a different scanning (zoom) ratio. ➔ p. 1-81 Press to select the size of the original you want to scan. ➔ p. 1-76 Press to set the stored scanning mode. ➔ p. 1-124 Press to store or erase the scanning mode. ➔ p.
Press to select the Special Features mode.
Things You Must Do Before Using This Machine The following registrations must be set before the machine is used. 1 IMPORTANT Various Sending Methods • If you attempt to use the machine without performing the necessary registrations correctly, the machine may not function properly. • You need to make network settings if you want to send to an E-mail address, I-Fax, and file server. (See the Network Guide.
• Sender’s Name (TTI) - The name registered as the user’s name is recorded for Fax documents. • Destination Name (See “Storing New Addresses (Store/Edit Address Book),” on p. 4-5.) - If you send an original using the address book, and a name is registered as the sending destination, that name will be recorded. • Page Number - The total number of pages of the original is recorded.
2 Select the type of telephone line, and press [OK]. Various Sending Methods 1 The specified mode is set. 3 Press [Done] repeatedly until the Basic Features screen appears. Setting the Current Date and Time (Date & Time Settings) This enables you to set the current date and time. The set date and time also act as a guide to set functions which require a timer. GMT: The time at the Greenwich Observatory in England is referred to as Greenwich Mean Time (GMT).
2 Enter the current date (day, month, year) and time with - (numeric keys). Various Sending Methods 1 Enter all four digits for the year. Enter the time in 24-hour notation as four digits without a space. Examples: May 06 ➔ 0605 7:05 a.m. ➔ 0705 11:18 p.m. ➔ 2318 NOTE • If you make a mistake when entering values, press ● When Setting the Time Zone Settings: Select the time zone from the drop-down list. NOTE • The default setting is ‘GMT 00:00.
When Selecting the Daylight Saving Time Settings: Press [On], and press [Start Date]. 1 Various Sending Methods ● Select the Month and Day from the drop-down list as shown below. Press [–] or [+] to set the time. When all the settings are complete, press [OK].
Press [End Date], and make the settings in the same way as [Start Date], and press [OK]. Various Sending Methods 1 NOTE • When you set the Daylight Saving Time, the machine automatically sets the standard time of the machine one-hour forward on the specified date and time. • You can also set the time by pressing (numeric keys). • The Time settings can be set in one-hour increments from 0 to 23 hours. • The default setting is ‘On.’ Between 2:00 a.m. on the last Sunday of March and 3:00 a.m.
Registering This Machine’s Telephone Number (Unit Telephone #) You can register the telephone number that you use for Fax functions with this machine. When you fax a document, the receiving fax machine includes this telephone number in the sender information on the recording paper. Some fax models also display sender information on the touch panel display during transmission. Various Sending Methods NOTE • To set these settings, it is necessary for a Fax Board (optional) to be installed.
3 Press [Done] repeatedly until the Basic Features screen appears. Registering the Name of the Company and Department (Unit Name) Your name or company name must be registered as the unit name (a department name is optional). For example: 1 Various Sending Methods - Your name: John Doe - Company name: Canon - Company name and department: Canon-Accounting Dept.
1 Call up the desired screen as follows: ➔ [Communications Settings] ➔ (Common Settings) [TX Settings] ➔ [Unit Name] 2 Enter the name, and press [OK]. Various Sending Methods 1 The specified mode is set. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the unit name. 3 Press [Done] repeatedly until the Basic Features screen appears.
Registering Sender’s Names (Sender’s Names (TTI)) You can register an individual name as the sender’s name. Register the sender’s name when you want to display/print a name other than the unit’s name as the sender’s record on the recording paper.
2 Select a number (item) under which you want to register the sender’s name, and press [Store/Edit]. Various Sending Methods 1 You can store up to 99 Sender’s Names (01 to 99). If the number you want is not displayed, press [▼] or [▲]. You can also enter and specify the number of the sender’s name using When doing so, make sure you enter a two-digit number only. - (numeric keys). To delete stored sender’s names, select the numbers under which the names are registered, and press [Erase].
4 Press [Done] repeatedly until the Basic Features screen appears.
Flow of Job Sending Operations This section describes the flow of the basic job sending operations. 1 NOTE 1 Various Sending Methods • For details on the following items, see the Reference Guide. - Main Power and Control Panel Power. (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.) - Routine Maintenance. (See Chapter 5, “Routine Maintenance,” in the Reference Guide.) • The maximum number of Send jobs the machine can accumulate is 120 (including error jobs).
If the message appears, insert a Control Card. (See Chapter 7, “Handling Optional Equipment,” in the Reference Guide.) Various Sending Methods 1 If the message appears, enter the Department ID and password, and press . (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.
2 Place your originals. NOTE • For instructions on placing originals, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. 3 Specify the destinations. NOTE • A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 16 new addresses, including those obtained via a server, can be specified.) If you specify a group address, which is made up of several destinations, the whole group is counted as one address.
● When the destination is not stored in the Address Book: Enter the new address using the New Address. (See “Specifying a Destination not Registered in the Address Book (New Address),” on p. 1-36.) Various Sending Methods 1 NOTE • A maximum of 16 new addresses and addresses obtained via a server (User Inboxes are not included in this count) can be specified at the same time. • A maximum number of 512 destinations can be specified for fax jobs (including reserved fax jobs).
When the destination is stored in the Favorites Buttons: Specify the destination using the Favorites Buttons. (See “Configuring the Favorites Buttons (Favorites Buttons),” on p. 1-59.) 1 Various Sending Methods ● NOTE • The icons below displayed on the screen have the following meanings. Fax - E-mail - I-Fax - File - Mail Box • To display enlarged favorites buttons, press .
● If you want to specify a destination using a server: Press [Address Book/Server] ➔ search through the directory listing on the server (LDAP) to specify the destination. (See “Searching a Destination via a Server (Search on Server),” on p. 1-61.) Various Sending Methods 1 NOTE • A maximum of 16 new addresses and addresses obtained via a server (User Inboxes are not included in this count) can be specified at the same time.
Various Sending Methods 1 For the details on how to set the Scanning Mode, see “Selecting a Scanning Mode,” on p. 1-76. 5 Press [Send Settings], and enter the send settings. For send setting instructions, see “Configuring Send Settings (Send Settings),” on p. 1-132.
6 Press [Job Done Notice], and select the address to which to send the notification message. Various Sending Methods 1 Set the notification message as required. NOTE • For the details on how to set the Job Done Notice, see “E-mail Notification at the End of a Send Job (Job Done Notice),” on p. 1-135. 7 1-28 Press [Done].
Press . 1 Various Sending Methods 8 The machine starts scanning. When scanning is complete, remove the original. NOTE • If the Card Reader-C1 (optional) is attached, remove the Control Card. (See Chapter 7, “Handling Optional Equipment,” in the Reference Guide.) • If you have set up Department ID Management, press Machine,” in the Reference Guide.) .
● If the following screen is displayed: Follow the instructions on the touch panel display, press complete, press [Done]. once for each original. When scanning is Various Sending Methods 1 When scanning is complete, the scanned data is sent to the specified destination. NOTE • If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your documents. (See “Previewing Originals (Preview),” on p. 1-168.
Sending Fax Documents Manually This mode enables you to manually send documents after checking that the destination is ready to receive the fax. 1 • To send documents consisting of two or more sheets, a feeder is necessary. If you place an original on the platen glass for Manual sending, you can only send one sheet at a time. • If you cancel Manual Sending during transmission, the originals that have already been scanned are sent. 1 Place your originals. 2 Make sure that the machine is ready to send.
3 Press [New Address], and press [Fax]. 4 Press [On-hook]. Various Sending Methods 1 You should hear the dial tone (a continuous high-pitched sound). 5 1-32 Specify the destination.
The telephone number can have up to 120 digits. When you hear the other party or carrier signal (a high-pitched tone), press . Clear Stop Start 1 Various Sending Methods 6 Power The level of the dial tone can be adjusted by pressing [ ] or [ ]. You can also enter an extension number. Scanning starts and the document is sent. During transmission, the transaction number, destination's telephone number, and page number are displayed. NOTE • If you want to cancel Manual Sending, press [End].
Specifying a Destination Using the Address Book (Address Book) You need to specify the destination (such as an E-mail address, I-Fax, or file server) to send a document. If you store addresses in the Address Book in the Address Book Settings of the Additional Functions, you can specify the destination immediately. (See “Storing New Addresses (Store/Edit Address Book),” on p. 4-5.) Various Sending Methods 1 NOTE • A maximum of 256 destinations can be specified at the same time.
Select the destination from the Address Book, and press [OK]. 1 Various Sending Methods 2 If Access Number Management for an Address Book is set to ‘On,’ press [Access Number] and enter the access number to specify the address, and press [OK]. If you do not want to specify an access number, press [No Access Number]. (See “Storing New Addresses (Store/Edit Address Book),” on p. 4-5.) You can specify multiple destinations. Use the alphabet keys to define the range of entries displayed.
Specifying a Destination not Registered in the Address Book (New Address) You need to specify the destination (such as a Fax, E-mail address, I-Fax, and file server) to which to send a document. The procedure of sending to an address not listed in the address book is explained below. Various Sending Methods 1 NOTE • If you send to the same destinations more than once, it is useful to enter them in the address book beforehand. (See “Storing New Addresses (Store/Edit Address Book),” on p. 4-5.
1 Press [New Address], and press [Fax]. Various Sending Methods 1 NOTE • When the send screen is displayed and no address is specified, if you press , , and (numeric keys) without pressing [Fax], the screen at Step 2 is displayed and you can enter the fax number. 2 Enter a fax number using - , , and (numeric keys). [Pause]: Press to insert a pause of several seconds in the telephone number that you are dialling.
[Backspace]: Press when a wrong number is entered. The last number entered is deleted, enabling you to enter the correct number. [DT]: Press this key to confirm the dial tone in the middle of the facsimile number before dialling the rest of the number. A dot will be displayed. [R]: Press to use the R-key. (See “Special Dialling,” on p. 1-176.) [Direct]: Press to send documents directly. If you do not select Direct Sending, Memory Sending is selected. (See “Sending a Job to a Fax,” on p. 1-140.
If the other party did not set an RX password in the target subaddress, you do not need to enter a password. IMPORTANT • To send or receive documents to and from a fax machine using subaddresses and RX passwords defined in the ITU-T standard (ITU-T is a committee within the International Communications Union, established to set communications standards), the subaddresses and passwords must be dialled in addition to the telephone numbers. 1 Press [OK].
2 Press [E-mail Address]. 3 Enter the e-mail address, and press [OK]. Various Sending Methods 1 You can also enter values using - (numeric keys). NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 128 characters for the e-mail address.
4 Press [OK]. The address appears in the address list on the Send screen. IMPORTANT • Information entered here is not added to the address book. It will be deleted once the document is sent. NOTE Specifying an I-Fax Address 1 Press [New Address], and press [I-Fax]. Specifying a Destination not Registered in the Address Book (New Address) 1 Various Sending Methods • You can change the addresses in the address list before scanning.
2 Press the Mode drop-down list to select [Simple] or [Full]. Various Sending Methods 1 In order to send documents in the Full mode, the recipient’s machine must be compatible with the Full mode to receive the documents. If you send documents in the Full mode, you can confirm that the recipient’s machine received the I-Fax documents. [Simple]: Sends scanned data as an image using the Internet. [Full]: 3 1-42 In addition to the sending functions of Simple mode, confirms whether data was sent.
4 Enter the I-Fax address, and press [OK]. You can also enter values using - (numeric keys). NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 128 characters for the I-Fax address. • If you do not send documents via a server, and if the recipient’s IP address is not registered in a DNS server, enter an I-Fax address in the form of ‘user@[the recipient’s IP address].
6 Set the receive conditions for the recipient, and press [OK]. Various Sending Methods 1 The following conditions should always be selected: • Paper Size: A4/LTR • Compression Method: MH • Resolution: 200 x 100 dpi, 200 x 200 dpi A5 is recognised as [A4/LTR]. IMPORTANT • Set the destination conditions according to the specification of the recipient’s machine. An error may occur if you set conditions that the recipient cannot use.
7 Select whether to send documents via a server by pressing [On] or [Off]. [On]: Sends documents via a server. You can send documents to destinations via the internet in the same way as e-mail. [Off]: Sends documents other than via a server. You can send large amounts of data to a recipient in the same LAN environment without placing a burden on the mail server. This enables you to send documents directly.
Specifying a File Server You can send documents to a file server on the network. IMPORTANT • Windows NT/2000/XP restricts the number of users or clients that can be accessed. Once the number of users or clients is exceeded, it is not possible to send to a file sever on Windows NT/2000/XP.
Press the Protocol drop-down list, and select the protocol of the server. 1 Various Sending Methods 2 Available protocols are: • FTP: Select this protocol if you are sending to a computer running Sun Solaris 2.6 or later, Mac OS Χ or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional.
3 Set [Host Name], [File Path], [User], and [Password]. ● Using the keyboard: Press [Host Name], and enter the host name. Various Sending Methods 1 When FTP is selected as the server protocol, you can specify a port number by entering a colon (:) and the port number after the host name. Example 192.168.100.50: 21000 When FTP is selected as the server protocol, make sure to enter the same port number for the Host Name as the one specified for the FTP server to which you are sending your documents.
Press [User], and enter the user name. To send documents to CanoBureau Workgroup or iW Document Manager, enter the user name that you registered for the iW Gateway series. You can enter up to 24 characters when FTP or NetWare (IPX) is selected as the server protocol for the user name.
Press [Password], and enter the password. Various Sending Methods 1 Please set the password when it is necessary. To send documents to CanoBureau Workgroup or iW Document Manager, enter the password that you registered for the iW Gateway series. You can enter up to 24 characters (14 characters when Windows (SMB) is selected as the server protocol) for the password. The password appears as asterisks (*****) on the file settings screen. ● Using the Browse Key (Windows (SMB)): Press [Browse].
Select the name of the workgroup, and press [Down]. Various Sending Methods 1 If the destination you want is not displayed, press [▼] or [▲]. Select the file server, and press [Down]. To go to a higher level, press [Up]. If the destination you want is not displayed, press [▼] or [▲]. When the log-in screen is displayed, enter the user name and password, and press [OK].
Press [Down], select the folder to which you want to send your file, and press [OK]. Various Sending Methods 1 To go to a higher level, press [Up]. If the destination you want is not displayed, press [▼] or [▲]. For examples of the settings of sending destinations, see Chapter 5, “Using a NetBIOS Network (Windows),” in the Network Guide. You can enter values directly from the keyboard on the touch panel display by pressing [Host Name], [File Path], [User] and [Password].
Select [NDS], or [Bindery], from the drop-down list. In the case of Bindery, follow the steps you followed after specifying a file server for Windows (SMB). The following steps explain operations for NDS. Press [Down], select the Log On destination, and press [Log On]. To go to a higher level, press [Up]. If the destination you want is not displayed, press [▼] or [▲]. The entry screen for Network password is displayed.
Enter [User] and [Password], and press [OK]. Various Sending Methods 1 Press [Down], select the folder to which you want to send your file, and press [OK]. To go to a higher level, press [Up]. If the destination you want is not displayed, press [▼] or [▲]. For examples of the settings of sending destinations, see Chapter 4, “Using a NetWare Network (Windows),” in the Network Guide.
4 Press [OK]. Various Sending Methods 1 The destination appears in the address list in the Send screen. IMPORTANT • Information entered here is not added to the address book. It will be erased once the document is sent. NOTE • You can change the addresses in the address list before scanning. (See “Checking and Changing a Destination’s Detailed Information (Details),” on p. 1-72.) • You can erase the address specified in the address list before scanning.
1 Press [New Address], and press [Store In Usr Inbox]. 2 Select the desired inbox, and press [OK]. Various Sending Methods 1 The display returns to the Send screen, and the specified inbox appears in the address list. NOTE • You can erase the inbox in the address list before scanning. (See “Erasing a Specified Destination (Erase),” on p. 1-75.) • Only one inbox can be specified to store the document.
Specifying a Destination Using One-Touch Buttons (One-Touch Buttons) You can specify a destination stored in a one-touch button. • A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 16 new addresses, including those obtained via a server, can be specified.) If you specify a group address, which is made up of several destinations, the whole group is counted as one address.
2 Select the desired one-touch button. Various Sending Methods 1 If you want to enter values using (numeric keys), press enter the 3-digit number for the one-touch button. (One-touch Button codes) and The specified destination appears in the address list in the Send screen. NOTE • You can erase the addresses in the specified address list before scanning. (See “Erasing a Specified Destination (Erase),” on p. 1-75.) • You can select multiple one-touch buttons.
Configuring the Favorites Buttons (Favorites Buttons) You can recall the destinations stored in the Favorites Buttons and other settings. This is convenient when sending documents of a fixed format to the same address frequently. • A maximum of 256 destinations can be specified at the same time. (Out of the 256 destinations, 16 new addresses, including those obtained via a server, can be specified.
2 Select the desired Favorites Button. Various Sending Methods 1 To display enlarged Favorites Buttons, press . The specified destination appears in the address list in the Send screen, and the registered settings are recalled. NOTE • You can erase the addresses in the address list before scanning. (See “Erasing a Specified Destination (Erase),” on p. 1-75.) • The setting of the favorites button that you have recalled can be changed manually before sending.
Searching a Destination via a Server (Search on Server) You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. LDAP servers are for looking up a particular piece of information, such as a user name, e-mail address, or other contact information. NOTE • You may have to set up the LDAP servers beforehand, depending on the network environment.
2 Press the Address Book/Server drop-down list, and press [Search on Server]. 3 Press the Server to Search drop-down list, and select the desired server to search. 4 Specify the search criteria. Various Sending Methods 1 NOTE • For instructions on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.
● To use Simple Search: Press [Name], [E-mail], or [Fax] ➔ enter the name, e-mail address, or fax number for which to search ➔ press [OK]. Various Sending Methods 1 You can enter up to 128 characters for the name, e-mail address, or fax number. You can also use - (numeric keys) to enter numbers, and to clear your entry. The search criteria boxes that you do not fill out are not searched.
Press the search category drop-down list ➔ select the desired search category. Search Category Various Sending Methods 1 The available search categories are: [Name]: Search by name. [E-mail]: Search by e-mail address. [Fax]: Search by fax number. [Organization]: Search by organisation name. [OrgnztionUnit]: Search by organisational unit (e.g., departments in an organisation).
Press the search condition drop-down list ➔ select the desired search condition ➔ press [Settings]. Search Condition Various Sending Methods 1 The available search conditions are: [contains]: The result must contain the entered name, e-mail address, fax number, organisation, or organisational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organisation, or organisational unit.
Enter the search criteria ➔ press [OK]. Various Sending Methods 1 You can enter up to 128 characters for the search criteria. You can also use - (numeric keys) to enter numbers, and to clear your entry. Press [Add]. To continue adding more search criteria, press [or] or [and] ➔ repeat step 4. [or]: The machine searches and returns a result for either of the specified search criteria. [and]: The machine searches and returns a result for all of the specified search criteria.
NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted. Press [Start Searching]. 1 Various Sending Methods 5 To cancel searching, press [Cancel].
● If the screen below is displayed: Press [User] ➔ enter the user name ➔ press [OK]. Various Sending Methods 1 You can enter up to 128 characters for the user name. The Enter Network Password screen is displayed if either one of the following is true: - If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to ‘Use’, and is set to ‘On’.
Verify the settings ➔ press [OK]. Various Sending Methods 1 The search results are displayed. 6 Select the desired destination from the search results, and press [OK]. To continue searching, press [Back]. You can specify multiple destinations. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. If [Select e-mail for I-Fax] is lit, the setting is turned on, and the selected e-mail address can be specified as an I-fax destination.
By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. Various Sending Methods 1 NOTE • To cancel a selected destination, select the destination again to clear the check mark. • If you specify an e-mail address as an I-fax destination, the only information that can be retrieved from the server is the I-fax address. To specify settings to match the recipient’s receiving conditions, press [Details] on the Send Basic Features screen.
NOTE • To view the detailed information of a selected destination, select the destination ➔ press [Details]. • You can edit a destination from the Details screen before you scan your documents. (See “Checking and Changing a Destination’s Detailed Information (Details),” on p. 1-72.) • You can erase the specified destinations from the destination list before you scan your documents. (See “Erasing a Specified Destination (Erase),” on p. 1-75.
Checking and Changing a Destination’s Detailed Information (Details) You can check and change the specified destination information before scanning. 1 NOTE Various Sending Methods • Only the addresses specified using the New Address can be changed. • To change the specified address after scanning, see Chapter 2, “Checking Various Job Operations and Device Status,” in the Reference Guide. • You cannot change multiple destinations simultaneously. 1 Select the destination, and press [Details].
2 Check and change as necessary the destination’s information. ● When the following screen is displayed: Check the destination’s information, and press [Done]. ● Various Sending Methods 1 When the destination is specified using the New Address: Check or change the destination’s information, and press [OK]. To change the address, perform the same procedure by which you entered the information. (See “Specifying a Destination not Registered in the Address Book (New Address),” on p. 1-36.
● If the destination is obtained via a server: Check or change the destination’s information ➔ press [OK]. Various Sending Methods 1 To change the address, perform the same procedure that you used to specify a new address. (See “Specifying a Destination not Registered in the Address Book (New Address),” on p. 1-36.) ● For a Group: To check the information of destinations registered in the group address, select a destination and press [Details].
Erasing a Specified Destination (Erase) You can erase the specified destination before scanning. 1 Select the destination to be erased. Various Sending Methods 1 When the desired destination is not displayed in the address list, press [▼] or [▲]. 2 Press [Erase]. The selected destination is erased from the address list.
Selecting a Scanning Mode You can set how a document is to be scanned. The machine has four preset scan modes (Black 200dpi, Black 300dpi, Black 600dpi, Black 400dpi). 1 Various Sending Methods Select the desired mode from the preset scanning modes or user-defined scanning modes according to the type of the original you are sending. NOTE • If you want to use less memory and make the sending time shorter, use a low resolution mode. • You can adjust the preset scan modes and create new scan settings.
Press the Scan Settings drop-down list and select a scanning mode. 1 If more than four scanning modes are listed, you can use [▼] and [▲] to scroll the list. After pressing [Option], you can also select a scanning mode in the Scan Settings screen. Select the Scanning Mode, and press [OK]. In this case, the setting you select is only effective once. NOTE • Specifying the scanning mode again cancels the scanning mode and other scanning features previously set.
3 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • To change the settings of the scanning mode, select [Option]. (See “Selecting a Scanning Mode,” on p. 1-76.) • You can register the changed settings. (See “Storing/Erasing Scanning Mode,” on p.
Changing the Scan Settings NOTE • Changed scan settings are not saved. For how to save the changed settings, see “Storing/Erasing Scanning Mode,” on p. 1-124. Scanning Two-Sided Originals (Two-Sided Original) This feature automatically turns over two-sided originals placed in the feeder after scanning one side to scan both sides. IMPORTANT • When the machine is operating in the Two-sided Original mode, you cannot use the Document Size Select (Other Size, Long Strip Original) and Two-page Separation mode.
2 Select the type of the original, and press [OK]. Various Sending Methods 1 The specified mode is set, and the display returns to the Send screen. 3 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination.
Specifying the Document Size (Document Size Select) Use this function to specify the document size when scanning transparencies, etc. You can also store the specified document size. IMPORTANT NOTE • The default setting is ‘Auto.’ Specifying the Document Size 1 Place your original and specify the destination. Press the Scan Settings drop-down list, and select [Option]. Changing the Scan Settings 1-81 1 Various Sending Methods • You cannot select [Auto] when scanning the following types of originals.
2 Press [Document Size Select]. 3 Select the document size. Various Sending Methods 1 ● If you want to scan a standard document size: Select the desired document size. NOTE • To select an inch series paper size, press [inch-size]. • If you want to scan originals longer than ‘432 mm’, press [Long Strip Original]. The maximum length of originals that you can scan is ‘630 mm’.
If you want to scan a nonstandard document size: Press [Other Size]. 1 Various Sending Methods ● Press [X] (width) ➔ enter a value. Press [Y] (length) ➔ enter a value. Press [OK]. Scanning area You can also enter values using 0-9 (numeric keys), and . To delete a mistake, press [C] enter the correct value.
NOTE • If you want to enter values in inches, press [Inch]. Set the inch entry function to ‘On’ in the Additional Functions beforehand. (See Chapter 3, “Selecting and storing Settings to Suit Your Needs,” in the Reference Guide.) • For details on how to enter the values in inches, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. ● If you want to scan a registered document size: Press [Other Size].
4 Press [Done] and press [OK]. Various Sending Methods 1 The selected size is set, and the display returns to the Send Basic Features screen. 5 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • To cancel the scan setting, press [Cancel].
Registering the Specified Document Size 1 Press the Scan Settings drop-down list, and press [Option]. 2 Press [Document Size Select].
3 Press [Other Size]. 4 Various Sending Methods 1 Press [Store Size].
5 Press [Registered Size 1] or [Registered Size 2], and enter the document size using the numeric keys on the touch panel display. Press [X] (width) ➔ enter a value. Press [Y] (length) ➔ enter a value. Press [OK]. Various Sending Methods 1 You can also enter values using 0-9 (numeric keys), and . To delete a mistake, press [C] enter the correct value. If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the screen.
NOTE Pressing [Cancel] ➔ [Done] ➔ [Cancel] only stores the new document sizes in the selected key ([Registered Size 1] or [Registered Size 2]), but does not activate them. If you press [OK] ➔ [Done] ➔ [OK], the new document sizes are stored in the selected key ([Registered Size 1] or [Registered Size 2]), and activated at the same time. Changing the Resolution Before scanning, you can specify the resolution of the document to be sent.
2 Press the Resolution drop-down list and select a resolution, and press [OK]. Various Sending Methods 1 The specified mode is set, and the display returns to the Send screen. 3 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination.
Adjusting the Exposure and Image Quality Before Scanning the Originals (Scanning Exposure) You can adjust the exposure and image quality before scanning the original. Manual Adjustment of the Scanning Exposure 1 1 Place your original and specify the destination. Press the Scan Settings drop-down list, and select [Option]. Changing the Scan Settings 1-91 Various Sending Methods Use this procedure to adjust the scanning exposure to the most appropriate level for the original.
2 Press [ ] or [ ] to adjust the scanning exposure, and press [OK]. Various Sending Methods 1 Press [ ] and [ ] to move the indicator to the left to make the exposure lighter, or to the right to make the exposure darker. The specified mode is set, and the display returns to the Send screen. 3 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original.
Selecting Image Quality You can manually adjust image quality to the level best suited for the quality of text or photo originals. The following three modes are available for adjusting image quality. IMPORTANT • You can select only one of these modes. You cannot use a combination of these modes at one time. • If you scan an original containing half-tones, such as a printed photograph using the Photo mode, moiré may occur. If this happens, you can soften this moiré effect by using the Sharpness mode.
1 Place your original and specify the destination. Press the Scan Settings drop-down list, and select [Option]. Various Sending Methods 1 2 1-94 Press the text drop-down list and select the type of originals ([Text], [Text/Photo], or [Photo]).
NOTE • When the Photo mode in Communications Settings is set to ‘On,’ you can select [Printed Image] and [Photo]. (See “Setting the Photo Mode (Photo Mode),” on p. 3-7.) 3 Various Sending Methods 1 Press [ ] or [ ] to adjust the scanning exposure, and press [OK]. Press [ ] and [ ] to move the indicator to the left to make the exposure lighter, or to the right to make the exposure darker. The specified mode is set, and the display returns to the Send screen.
4 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • To cancel the scanning exposure adjustment, press [A] (Automatic) located between [ ] and [ ]. • To cancel the scan setting, press [Cancel].
2 Select [A], and press [OK]. The scanning exposure is automatically adjusted to the level best suited to the quality of the original. The specified mode is set, and the display returns to the Send screen. 3 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done].
Changing the Scanning Ratio (Copy Ratio) You can scan originals by specifying the scanning ratio manually or automatically. IMPORTANT • The maximum pixels of an image you can send set with a 600 x 600 dpi resolution, is up to A3. If the image exceeds this number of pixels in either the horizontal or vertical direction, it may be cropped.
2 Press [Copy Ratio]. 3 Various Sending Methods 1 To reduce, select a preset reduction ratio. To enlarge, select a preset enlargement ratio. Then, press [Done] ➔ [OK] in this order. The display returns to the Send screen and the copy ratio appears.
4 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • To return the ratio to 100%, press [1:1]. • To cancel the scan setting, press [Cancel]. • If Preview is set to ‘On’, you can preview the images of documents before sending.
2 Press [Copy Ratio]. 3 Various Sending Methods 1 Set a ratio by pressing [–] or [+], and press [Done] ➔ [OK]. You can also enter values using If you enter values using [–] or [+]. - - (numeric keys). (numeric keys), you can change the entered values by pressing The display returns to the Send screen and the copy ratio appears. If you enter a value outside the setting range, a message prompting you to enter the appropriate value appears on the screen.
4 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • To return the copy ratio to 100%, press [1:1]. • To cancel the scan setting, press [Cancel]. • If Preview is set to ‘On’, you can preview the images of documents before sending.
1 Place your original on the platen glass and specify the destination. Press the Scan Settings drop-down list, and select [Option]. 2 Various Sending Methods 1 Press [Special Features], and press [Two-page Separation]. To scan in page order, begin scanning from the first page to the last. Place the original face down with the original’s top edge aligned with the back edge of the platen glass. 3 Press [Done], and press [OK]. The specified mode is set, and the display returns to the Send screen.
4 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • To cancel the setting, press [Special Features] ➔ [Two-page Separation]. • To cancel the scan setting, press [Cancel].
1 Place your original in the feeder and specify the destination. Press the Scan Settings drop-down list, and select [Option]. 2 Various Sending Methods 1 Press [Special Features].
3 Press [Different Size Originals], and press [Done] ➔ [OK] in this order. Various Sending Methods 1 The specified mode is set, and the display returns to the Send screen. 4 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination.
Scanning Originals Separately Set as One Document (Job Build) This mode enables you to scan originals that have too many pages to set at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are stored as one document, after all the batches have been scanned. • When the machine is operating in the Job Build mode, you cannot use the Document Size Select (Other Size, Long Strip Original) mode.
2 Press [Special Features] and [Job Build], and press [Done] ➔ [OK] in this order. Various Sending Methods 1 The specified mode is set, and the display returns to the Send screen. 3 Press . The machine starts scanning. NOTE • • • • 1-108 To cancel scanning, press [Cancel] or . To cancel this setting, press [Special Features] ➔ [Job Build] in this order. To cancel the scan setting, press [Cancel]. To cancel all settings at once, press . (The machine returns to the Standard Scanning mode.
When scanning is complete, place the next original, and press If you want to change the scan settings, make the changes before pressing . . 1 • You can select Document Size. (See “Specifying the Document Size (Document Size Select),” on p. 1-81.) • You can adjust Exposure and Image Quality. (See “Adjusting the Exposure and Image Quality Before Scanning the Originals (Scanning Exposure),” on p. 1-91.) • You can change the setting of the original type (One-sided/Two-sided).
Select the type of 2-sided original, and press [OK]. Various Sending Methods 1 • Do not forget to set or cancel the 2-Sided Original mode according to the type of original you place next. Repeat this procedure as often as necessary. 5 After the last original is scanned, press [Done]. The document is sent to the specified destination. NOTE • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-168.
Erasing Shadows and Frame Lines (Frame Erase) This mode erases shadows and lines that appear when scanning some types of originals. The following three Frame Erase features are available. IMPORTANT • A combination of the following three modes cannot be set. If you select one of these modes, the previously set mode is cancelled. • When the machine is operating in the Frame Erase mode, you cannot use Direct Sending for Fax.
Erasing Frame Lines and Scanning the Original (Original Frame Erase) 1 Place your original and specify the destination. Press the Scan Settings drop-down list, and select [Option]. Various Sending Methods 1 2 1-112 Press [Special Features], and press [Frame Erase].
Press [Original Frame Erase] to set the frame width area to erase by pressing [–] or [+], and press [Next]. 1 When entering values in millimetres, you can use If you enter values with pressing [–] or [+]. - - (numeric keys) and Various Sending Methods 3 . (numeric keys), you can change the entered values by The frame area is erased evenly (based on the value you set) around each edge of the original.
NOTE • If you want to enter values in inches, press [Inch]. Set the inch entry function to [On] in the Additional Functions beforehand. (See Chapter 3, “Selecting and Storing Settings to Suit Your Needs,” in the Reference Guide.) • The default setting is ‘4 mm’ for each side. The maximum Frame Erase value is ‘50 mm.’ 4 Select the original size, and press [OK].
6 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • To cancel this setting, press [Special Features] ➔ [Frame Erase] ➔ [Cancel] in this order. • To cancel the scan setting, press [Cancel].
2 Press [Special Features], and press [Frame Erase]. Various Sending Methods 1 3 Press [Book Frame Erase], and press [Center] and [Sides], and use [–] or [+] to set the frame width to erase, and press [Next]. When entering values in millimetres, you can use If you enter values with pressing [–] or [+]. - - (numeric keys) and . (numeric keys), you can change the entered values by The frame area to be erased is uniformly set for all sides of the original.
If you select [Adjust Each Dim.], press [Top], [Left], [Center], [Right], and [Bottom] to set the frame width to erase by using [–] or [+], and press [Next]. When entering values in millimetres, you can use If you enter values with [–] or [+]. - - (numeric keys) and Various Sending Methods 1 . (numeric keys), you can change the entered values by pressing The screen for the next step is displayed.
5 Press [Done], and press [OK]. The specified mode is set, and the display returns to the Send screen. 6 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. 1 Various Sending Methods When scanning is complete, the document is sent to the specified destination.
IMPORTANT • Do not place originals with binding holes in the feeder, as this may damage the originals. 2 Press [Special Features], and press [Frame Erase]. 3 Various Sending Methods 1 Press [Binding Erase] and designate the area of the punch holes on the original.
4 Set the width of Binding Erase by pressing [–] or [+], and press [OK]. Various Sending Methods 1 When entering values in millimetres, you can use If you enter values with pressing [–] or [+]. - - (numeric keys) and . (numeric keys), you can change the entered values by The specified mode is set, and the display returns to the Send screen. If you enter values outside the setting range, a message appears on the screen prompting you to enter an appropriate value.
NOTE • To cancel this setting, press [Special Features] ➔ [Frame Erase] ➔ [Cancel] in this order. • To cancel the scan setting, press [Cancel]. • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-168.) • To cancel all settings at once, press . (The machine returns to the Standard Scanning mode.) This mode enables you to scan original images with a sharper or softer contrast.
1 Place your original and specify the destination. Press the Scan Settings drop-down list, and select [Option]. Various Sending Methods 1 2 1-122 Press [Special Features], and press [Sharpness].
3 Adjust the sharpness by pressing [Low] or [High], and press [OK] ➔ [Done] ➔ [OK] in this order. Various Sending Methods 1 To scan text and lines clearly, the setting should be towards [High]. To scan photographs etc., the setting should be towards [Low]. The specified mode is set, and the display returns to the Send screen. 4 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display.
Storing/Erasing Scanning Mode Stored scanning modes are displayed in the Scan Settings drop-down list, and can be selected in the same way as the four scanning modes (Black 200dpi, Black 300dpi, Black 600dpi, and Black 400dpi) already stored. You can also name the stored scanning modes. NOTE • The scanning modes stored in memory are not erased even if you turn the power OFF. • You can change currently registered settings and register the new ones.
3 Press [Store/Erase]. 4 Various Sending Methods 1 Select one of the user preset keys, and press [Store]. The displayed icons indicate the following contents: • : Scanning Modes of 100 x 100 dpi, 200 x 100 dpi, and 200 x 200 dpi • • : Scanning Modes of 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, and 600 x 600 dpi : Not registered NOTE • A user preset key already storing a scanning mode is indicated by a coloured triangle ( ) in the lower right corner of the key.
● If you select an empty user preset key (no settings have been stored): Press [Yes], when the confirmation message appears asking whether you want to store the setting. Various Sending Methods 1 Press [No], if you do not want to store the mode. When storing is complete, the message appears for about two seconds on the touch panel display. The colour of the user preset key storing the scanning mode changes and the stored modes are displayed.
5 Press [Done], and press [OK]. The display returns to the Send screen. Storing a Scanning Mode Name You can name a Scanning Mode you have stored. Select [Option] from the Scan Settings drop-down list. 2 Press [Store/Erase].
3 Select the user preset key to which you want to store a name, and press [Store Name]. Various Sending Methods 1 NOTE • A user preset key already storing a scanning mode is indicated by a coloured triangle ( ) in the lower right corner of the key. • If you selected a user preset key in which a scanning mode has already been stored, the current settings of that key are displayed. • If there are more scanning modes stored than are currently displayed, scroll through the list by using [ ▼] or [▲].
5 Press [Done], and press [OK]. The display returns to the Send screen. Erasing Scanning Mode You can erase the Scanning Modes that have been stored in a User Preset key. Select [Option] from the Scan Settings drop-down list. 2 Press [Store/Erase].
3 Select the user preset key of the scan setting you want to erase, and press [Erase]. Various Sending Methods 1 A message appears to confirm that you want to erase the scan setting. IMPORTANT • Check the scan settings before erasing them. NOTE • A user preset key already storing a scanning mode is indicated by a coloured triangle ( ) in the lower right corner of the key. • If there are more scanning modes stored than are currently displayed, scroll through the list by using [ ▼] or [▲].
NOTE • The name of the user preset key is not erased. For details on how to change the name, see “Storing a Scanning Mode Name,” on p. 1-127. Press [Done], and press [OK]. The display returns to the Send screen.
Configuring Send Settings (Send Settings) You can set a Send operation such as when to send a document. You can also enter a subject line, message body, and a reply-to address to documents to be sent. You also can send documents without making any of the settings, or configure them as needed. Various Sending Methods 1 NOTE • To send documents to another fax machine, it is necessary for the Fax Board (optional) to be installed.
1 Place your originals, and specify the destination. NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-34. • For details on specifying addresses not registered in the Address Book, see “Specifying a Destination not Registered in the Address Book (New Address),” on p. 1-36.
3 Enter the sending time using - (numeric keys). Various Sending Methods 1 Enter the time in four digits. Examples: 7:05 am ➔ 0705 11:18 pm ➔ 2318 If you set the time before the current time, the document will be sent at that time on the next day. NOTE • If you enter incorrectly, press 4 and enter the correct time. Press [OK], and press [Done]. The display returns to the Send screen. NOTE • If you want to set Delayed Send with other settings, you can set other settings sequentially.
5 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document will be sent to the specified destination at the specified time. 1 NOTE Various Sending Methods • To cancel this setting, press [Send Settings] ➔ [Delayed Send] ➔ [Cancel] in this order.
NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-34. • For details on specifying addresses not registered in the Address Book, see “Specifying a Destination not Registered in the Address Book (New Address),” on p. 1-36. • For details on specifying addresses using the One-touch Buttons, see “Specifying a Destination Using One-Touch Buttons (One-Touch Buttons),” on p. 1-57.
If Access Number Management for an Address Book is set to ‘On,’ press [Access Number] and enter the access number to specify the address, and press [OK]. If you do not want to specify an access number, press [No Access Number]. (See “Storing New Addresses (Store/Edit Address Book),” on p. 4-5.) The specified mode is set, and the display returns to the Send screen. NOTE • For recipient’s settings, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-34.
Stamping Scanned Originals (Stamping Original) The machine can print a stamp about ‘3mm’ in diametre on the front side of scanned originals. You can set the Stamp mode to differentiate scanned originals.
NOTE 2 Press [Send Settings], and press [Stamp]. NOTE • To cancel the Stamp mode, press [Stamp] again. 3 Press . The machine starts scanning. A< > mark (stamp) appears on the output original. NOTE • When the stamp is not marked clearly, see Chapter 7, “Handing Optional Equipment,” in the Reference Guide. • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-168.
Sending a Job to a Fax You can select Memory Sending or Direct Sending to send scanned documents. You can set the sender’s name and type of sending in the fax. NOTE • To send documents to another fax machine, it is necessary for the Fax Board (optional) to be installed. 1 Various Sending Methods ■ Memory Sending All of the originals to be sent are first scanned and read into memory, then sent. This means that you do not need to stay near the machine once the originals have been scanned.
1 Place your originals, and specify the destination. NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-34. • For details on specifying addresses not registered in the Address Book, see “Specifying a Destination not Registered in the Address Book (New Address),” on p. 1-36.
3 Select the sender’s name, and press [OK]. Various Sending Methods 1 ‘00’ is set in the Sender’s Names list beforehand. If the desired sender’s name is not displayed, press [▼] or [▲]. You can also enter and specify the number of the sender’s name using - (numeric keys). IMPORTANT • If you set the TX Terminal ID to ‘Off,’ the sender’s name is not printed on the recording paper of the receiving machine, even when you have registered the sender’s name.
4 Press [Direct], and set how to send documents. Various Sending Methods 1 To set Direct Sending, set [Direct] to ‘On’. To set Memory Lock, set [Direct] to ‘Off’. You can also specify Direct Sending in the screen to specify a new destination for fax sending. (See “Specifying a Fax Number,” on p. 1-36.) 5 Press [Done]. The display returns to the Send screen.
6 Press . Scanning begins and simultaneously the document is sent. During transmission, the transaction number, destination telephone number, and page number currently being sent are displayed in the message area. If Direct Sending is set to ‘On,’ Direct Sending is cancelled automatically after sending is completed. NOTE Various Sending Methods 1 • If Direct Sending is not set and Preview is set to ‘On’, you can preview the images of documents before sending.
NOTE 2 Press [Send Settings], and press [Send Doc. Name]. 3 Enter the name of the sending document to be sent, and press [OK]. You can also enter values using - (numeric keys). Configuring Send Settings (Send Settings) 1 Various Sending Methods • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-34.
NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the send doc. name. • The file name of the image attached to the e-mail can be assigned as follows. When setting the name of the document sent. Example: ******_PPP .TIF (If TIFF is selected) ******: Document name PPP : Page number When not setting the name of the document sent. Example: SSSS_PPP .
NOTE • You can enter up to 40 characters for the subject. • If a subject is not entered, the message will be sent with the text set in the System Settings in Additional Functions. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) 6 Press [Message]. Various Sending Methods 1 7 Enter the message body, and press [OK]. You can also enter values using - (numeric keys). NOTE • You can enter up to 140 characters for the message. A return is counted as one character.
8 Press [Reply-to]. 9 Select a reply-to address, and press [OK]. Various Sending Methods 1 If Access Number Management for an Address Book is set to ‘On,’ press [Access Number] and enter the access number to specify the address, and press [OK]. If you do not want to specify an access number, press [No Access Number]. (See “Storing New Addresses (Store/Edit Address Book),” on p. 4-5.) The address specified here will be set as the address of the e-mail when the recipient of the e-mail replies.
10 Press [Sender’s Names (TTI)]. 11 Various Sending Methods 1 Select the sender’s name and press [OK]. The name registered under ‘00’ is selected by default. If the desired sender’s name is not displayed, press [▼] or [▲]. You can also enter and specify the two digit number of the sender’s name using - (numeric keys). NOTE • To select the name of the sender, it is necessary to register the name of the sender beforehand. (See “Registering Sender’s Names (Sender’s Names (TTI)),” on p. 1-18.
• • 1 Various Sending Methods • • 12 1-150 - If SDL or SSO is not set as the login service: sender’s name - If SDL is set as the login service: login user’s name If SDL is set as login service, you can send jobs only if the e-mail address of the user who logged on to the machine is registered. For details of the registration, see the MEAP SMS Administrator Guide.
13 Press [Done]. The display returns to the Send screen. 14 Press the File Type drop-down list, and select the file type of the image to be sent. Types of files: • TIFF: Sends images in TIFF format. • PDF: Sends images in PDF format. NOTE • To view a TIFF file, an application that supports TIFF (such as Imaging for Windows) is required. • To view a PDF file, Acrobat Reader is required.
15 Select whether to divide a sending document into pages. Various Sending Methods 1 If you want to separate multiple images for each page and forward them as separate files, set Divide into Pages to ‘On’. If you want to forward multiple images as a single file without dividing them, set Divide into Pages to ‘Off’. 16 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original.
Sending a Job to Another I-Fax You can scan a document and send it by I-Fax via the Internet. I-Fax can send only to machines that conform to I-Fax specifications. You can add a document name, subject line, message body, reply-to address, and sender’s name (TTI) to an I-Fax. 1 Place your original, and specify the destination. Various Sending Methods 1 NOTE • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-34.
2 Press [Send Settings], and press [Send Doc. Name]. 3 Enter the name of the document, and press [OK]. Various Sending Methods 1 You can also enter values using - (numeric keys). NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the send doc. name. • The file name of the image attached to the I-Fax can be assigned as follows.
4 Press [Subject]. 5 Various Sending Methods 1 Enter the subject line, and press [OK]. You can also enter values using - (numeric keys). NOTE • You can enter up to 40 characters for the subject. • If a subject is not entered, the message will be sent with the text set in the System Settings in Additional Functions. (See Chapter 4, “System Manager Settings,” in the Reference Guide.
6 Press [Message]. 7 Enter the message body, and press [OK]. Various Sending Methods 1 You can also enter values using - (numeric keys). NOTE • You can enter up to 140 characters for the message. A return is counted as one character.
8 Press [Reply-to]. 9 Various Sending Methods 1 Select a reply-to address, and press [OK]. If Access Number Management for an Address Book is set to ‘On,’ press [Access Number] and enter the access number to specify the address, and press [OK]. If you do not want to specify an access number, press [No Access Number]. (See “Storing New Addresses (Store/Edit Address Book),” on p. 4-5.) The address specified here will be set as the I-Fax address when the recipient of the I-Fax replies.
10 Press [Sender’s Names (TTI)]. 11 Select the name of the sender, and press [OK]. Various Sending Methods 1 The name registered under ‘00’ is selected by default. If the desired sender’s name is not displayed, press [▼] or [▲]. You can also enter and specify the two digit number of the sender’s name using - (numeric keys). NOTE • To select the name of the sender, it is necessary to register the name of the sender beforehand. (See “Registering Sender’s Names (Sender’s Names (TTI)),” on p. 1-18.
• • • 12 Press [Done]. The display returns to the Send screen.
13 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press once for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-168.
NOTE 2 Press [Send Settings], and press [Send Doc. Name]. 3 Enter the name of the document, and press [OK]. You can also enter values using - (numeric keys). Configuring Send Settings (Send Settings) 1 Various Sending Methods • For details on specifying addresses using the Address Book, see “Specifying a Destination Using the Address Book (Address Book),” on p. 1-34.
NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the send doc. name. • The file name of the image attached to the file server is assigned as follows. To set the name of the document to be sent (TIF) Example: ******_YYYYMMDDhhmmss .
5 Press the File Type drop-down list and select the file type of the image to be sent. Various Sending Methods 1 Types of files: • TIFF: Sends images in TIFF format. • PDF: Sends images in PDF format. NOTE • To view a TIFF file, an application that supports TIFF (such as Imaging for Windows) is required. • To view a PDF file, Acrobat Reader is required. 6 Select whether to divide a sending document into pages.
7 Press . The machine starts scanning. When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press one time for each original. When scanning is complete, press [Done]. When scanning is complete, the document is sent to the specified destination. NOTE • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-168.
1 Place your originals, and specify the destination. NOTE • For details on storing scanned documents in inboxes, see “Storing a Scanned Document in an Inbox,” on p. 1-55. • For details on specifying addresses and settings using the Favorites Buttons, see “Configuring the Favorites Buttons (Favorites Buttons),” on p. 1-59. • For details on scan settings, see “Selecting a Scanning Mode,” on p. 1-76. 2 Press [Send Settings], and press [Send Doc. Name].
3 Enter the name of the document, and press [OK]. Various Sending Methods 1 You can also enter values using - (numeric keys). NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the send doc. name. • The send document name you entered here becomes the document name stored in the User Inbox. 4 Press [Done]. The display returns to the Send screen. 5 Press .
When the original is placed on the platen glass, follow the instructions that appear on the touch panel display. Press once for each original. When scanning is complete, press [Done]. The documents are stored in the specified inbox when scanning concludes. NOTE • If Preview is set to ‘On’, you can preview the images of documents before sending. (See “Previewing Originals (Preview),” on p. 1-168.
Previewing Originals (Preview) This feature enables you to preview the scanned data of your originals before sending it. You can verify the scanned data of your originals on the Preview screen, as well as erase pages from the scanned data. 1 Various Sending Methods NOTE • The Preview screen is not displayed when using Direct Sending for sending a fax. 1 Place your originals, and specify the destination, and press [Preview]. [Preview] is lit when it is ‘On’. [Preview] is not lit when it is ‘Off’.
NOTE 2 Press . If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➔ press once for each original. When scanning is complete, press [Done]. Scanning starts. The Preview screen is displayed when scanning is complete. NOTE • If Preview is set to ‘Off’, the Preview screen is not displayed. When scanning is complete, the scanned data is sent to the specified destination. ▲ Press [ ] or [ ] to specify the page that you want to verify.
To preview a specific page number, enter the page number using - (numeric keys) ➔ press [OK]. ▲ You can also press [ document. ] or [ ] to scroll through and preview the previous and next pages of your ▲ Various Sending Methods 1 The image of the selected page is displayed on the Preview screen. 4 Select whether to erase the page. To erase the page, press [Page Erase]. If you do not want to erase the page, proceed to step 8.
5 Press [Erase Single Page] or [Erase Pages Consecutively], and select the page you want to erase. If you select [Erase Single Page]: Select the page you want to erase by pressing [–] or [+]. 1 You can also enter values using If you enter the value with [–] or [+]. - - Various Sending Methods ● (numeric keys). (numeric keys), you can change the entered value by pressing If you enter a value outside the setting range, a message prompting you to enter the appropriate value appears on the screen.
● If you select [Erase Pages Consecutively]: Press [First Page] ➔ select the first page you want to erase by pressing [–] or [+]. Press [Last Page] ➔ select the last page you want to erase by pressing [–] or [+]. Various Sending Methods 1 You can also enter values using If you enter the value with [–] or [+]. - - (numeric keys).
7 Press [Yes]. Various Sending Methods 1 If you do not want to erase the page, press [No]. A message appears for about two seconds on the touch panel display. Verify the images, and press [Start Send]. You can press [ ] (reduce) or [ ] (enlarge) to zoom in or out. ▲ You can press [ ], [ ], [▼], or [▲] to specify the area to display when you zoom in or out on the page.
Recalling the Stored Settings and Sending a Job (Recall) This function allows you to recall up to the last three addresses, Scan settings, and Send settings which have been set and then send the documents. 1 Various Sending Methods IMPORTANT • One Send setting is defined by specifying the address, Scan setting, Send setting, etc., and by pressing or , or allowing the Auto Clear function to activate.
2 Select [1 Before], [2 Before], or [3 Before] and confirm the settings, and press [OK]. The display returns to the Send screen. NOTE • You can also check which send jobs are stored in memory other than the currently displayed send job by pressing [ ▼] or [▲]. • If there are multiple destinations stored in the Recall function, the order of the destinations shown in the list may not correspond to the order of making their settings. 3 Press . The machine starts scanning.
Special Dialing Enter telephone numbers as described below when the iR3320i/iR2220i is connected to an extension, when you want to store international telephone numbers. 1 Various Sending Methods ■ Calling from an Extension When calling an outside line from an extension, the outside line access number (such as 0) is normally dialled before the telephone number of the destination.
1 Press your originals, and press [New Address], and press [Fax]. 2 Various Sending Methods 1 Press the [R].
3 Enter the pause time between the outside line access number and the telephone number. Various Sending Methods 1 e.g.: Outside line access number: R Telephone number: 516 328 5841 R [Pause] 516 328 5841 Press [Pause] after entering the outside line access number and before entering the telephone number. Enter the pause time equivalent in length to the time required for the outside line dial tone to be heard after the outside line access number is called.
Storing International Telephone Numbers The procedure for entering pauses with international telephone numbers that you want to store is described here. 1 Press your originals, and press [New Address], and press [Fax]. 2 Enter the international telephone number and the pause time.
● If using an international telephone service: e.g. 01015164806700 International Dialling Code: 010 Country code: 1 Area code: 516 1 Telephone number: 480-6700 Various Sending Methods [Pause] Enter a pause time equal to the time required for the dial tone to be heard after dialling is completed. A pause entered at the end of a telephone number is 10 seconds long. [Backspace]: Press when a wrong number is entered. The last number entered is deleted, enabling you to enter the correct number.
Receiving a Document 2 CHAPTER This chapter describes how this machine functions when receiving documents. Various Receiving Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Setting the Memory Lock Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Various Receiving Functions ■ Receiving Remote Copy Jobs Receives and prints copy jobs sent to this machine from another remote copy printer. For details on how to set Remote Copy settings, see Chapter 1, “Basic Copying,” in the Copying Guide. Receiving a Document 2 ■ Receiving Print Jobs Receives and prints print jobs sent to this machine from a PC. ■ Receiving I-Fax and Fax Documents The I-Fax function is similar to e-mail.
Receiving Documents 1 When documents are being received, the Processing/Data indicator on the control panel flashes. Receiving a Document 2 During reception, the transaction number and other information relating to the sending party are displayed. 2 When the document reception is complete, the Processing/Data indicator on the control panel stays illuminated. This indicates that documents are stored in memory.
3 The document is printed. The Processing/Data indicator goes out when the documents in memory are printed. NOTE • When there is no paper on which the received documents can be printed, the received documents are stored in memory. • The memory can hold a total of about 3,700 pages for sending originals and receiving documents. (This figure is based on the A4-size Canon Standard Chart, using the standard setting.
Received Documents Processing The following illustration shows how received I-Fax/Fax documents are processed.
NOTE • If the memory is full, no additional jobs can be processed. • For the following settings, see the relevant documents: - I-Fax Memory Lock, Fax Memory Lock (See Chapter 4, “System Manager Settings,” in the Reference Guide.) - Forwarding Settings (See Chapter 4, “System Manager Settings,” in the Reference Guide.
Paper for Printing Received I-Fax/Fax Documents Received documents are printed on paper from the paper drawer that has the same size paper as the received document. 2 Receiving a Document If paper of the correct size for the received document is not available, the machine automatically selects a different size of paper in the following order. The size of paper is automatically selected in the same order, even if paper runs out during printing.
Using Fax Information Services Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialling for their services. If your fax is connected to a rotary pulse line, follow this procedure to set the fax temporarily for tone dialling. 2 Receiving a Document NOTE • To use this function, it is necessary for the Fax Board (optional) to be installed. • If you can fax information services, you cannot use the Address Book and Recall mode.
When your call is answered and you hear the recorded message of the information service, press [Tone]. 2 Receiving a Document 3 When using this machine with tone dialling, this step is not required. The level of the dial tone can be adjusted by pressing [ ] or [ ]. After you press [Tone], you will see a on the display.
4 Use , , and information service. (numeric keys) to enter the numbers requested by the Receiving a Document 2 NOTE • If you require more information about the service and the numbers to enter using (numeric keys), contact the company providing the service. 5 Press [RX Start] if you require a faxed copy of the information. Press [End] if you do not require a faxed copy of the information.
Setting/Storing the Communications Settings 3 CHAPTER This chapter describes how to store and change the default settings of the Communications Functions to suit your needs. Communications Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Setting Automatic Document Deletion (Erase Failed TX) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Communications Settings Table The following items can be stored or set in the Communications Settings from the Additional Functions screen. Setting/Storing the Communications Settings 3 Additional Functions Available Settings Applicable Page Common Settings: TX Settings Sender’s Names (TTI) 01 to 99: Store/Edit (24 characters max.), Erase p. 1-18 Unit Name 24 characters p. 1-16 Erase Failed TX On*/Off p. 3-4 Handle Documents with Forwarding Errors On/Off* p. 3-5 Photo Mode On/Off* p.
Additional Functions Available Settings Applicable Page Fax Settings: User Settings 20 digit number max. p. 1-15 Tel Line Type Pulse/Tone* p. 1-10 Volume Control Alarm Volume: 0 to 8, 4* Monitor Volume: 0 to 8, 4* p. 3-36 3 Setting/Storing the Communications Settings Unit Telephone # Fax Settings: TX Settings ECM TX On*/Off p. 3-37 Pause Time 1 to 15 seconds, 4 seconds* p. 3-38 Auto Redial On*/Off p. 3-39 Fax Settings: RX Settings ECM RX On*/Off p.
Setting Automatic Document Deletion (Erase Failed TX) When transmission of a document has failed, this function automatically erases that document from memory. 3 NOTE Setting/Storing the Communications Settings • The default setting is ‘On.’ 1 Call up the desired screen as follows: ➔ [Communications Settings] ➔ (Common Settings) [TX Settings] ➔ [Erase Failed TX] 2 Select [On] or [Off], and press [OK]. [On]: Erases jobs after sending, whether transmission ends normally or with an error.
Handling Documents That Fail to Be Forwarded (Handle Documents with Forwarding Errors) You can set how the machine handles the documents that fail to be forwarded. 3 NOTE 1 Setting/Storing the Communications Settings • If Erase Failed TX is set to ‘Off’ in TX Settings under in Communications Settings (from the Additional Functions screen), the status of any job with a forwarding error will be saved on the System Monitor screen.
3 Press [Done] repeatedly until the Send Basic Features screen appears.
Setting the Photo Mode (Photo Mode) This function enables you to set whether to use the Photo mode. When the Photo Mode is ‘On,’ you can select [Printed Image] or [Photo] for scanning the original. 3 NOTE 1 Setting/Storing the Communications Settings • The default setting is ‘Off.’ Call up the desired screen as follows: ➔ [Communications Settings] ➔ (Common Settings) [TX Settings] ➔ [Photo Mode] 2 Select [On] or [Off], and press [OK]. The specified mode is set.
Setting the Number of Retry Attempts (Retry Times) Retry is the function which automatically resends data when the data cannot be sent because the receiver is sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select 0 to turn the Retry Times function off. Setting/Storing the Communications Settings 3 NOTE • The default setting is ‘3 times.
Setting the Standard Send Settings (Edit Standard Send Settings) You can change the standard settings for the Send function including the Scanning Mode and the File Type. (See “Selecting a Scanning Mode,” on p. 1-76. See “Configuring Send Settings (Send Settings),” on p. 1-132.
3 Press the File Type drop-down list, and select the file type you want to use. Setting/Storing the Communications Settings 3 Types of files: TIFF: Sends images in TIFF format. PDF: Sends images in PDF format. NOTE • To view a TIFF file, an application that supports TIFF (such as Imaging for Windows) is required. • To view a PDF file, Acrobat Reader is required. 4 Select whether to divide a sending document into pages.
5 Press [Stamp], and press [OK]. Setting/Storing the Communications Settings 3 To cancel the stamp mode, press [Stamp] again. The specified mode is set. 6 Press [Done] repeatedly until the Send Basic Features screen appears. NOTE • To cancel al settings and return to the Standard mode immediately, press .
Registering Favorites Buttons (Store Favorites Button) You can name and store up to nine combinations of the settings, such as specified addresses and Send settings. It is useful to store the combinations which you use frequently. Setting/Storing the Communications Settings 3 NOTE • Once stored, the settings will not be erased even when the power is turned OFF. Registering a Favorites Button 1 Set the send settings that you want to register.
3 Select the favorites button ([M1] to [M9]) to store a desired setting, and press [Store/Edit]. Setting/Storing the Communications Settings 3 NOTE • A favorites button already storing any setting is indicated by a coloured triangle ( of the key. 4 ) in the lower right corner Press [Store]. NOTE • If you select a favorites button in which any setting has already been set, the current settings of that key are displayed.
● If you select an empty favorites button (no settings have been stored): Press [Yes] when the confirmation message appears asking whether you want to store the setting. Setting/Storing the Communications Settings 3 Press [No], if you do not want to store the setting. The message appears for about two seconds on the touch panel display. The settings stored in the favorites button are displayed.
Storing a Favorites Button Name 1 Call up the desired screen as follows: ➔ [Communications Settings] ➔ (Common Settings) [TX Settings] ➔ [▼] ➔ [Store Favorites Button] Select a favorites button ([M1] to [M9]) to which you want to store a name, and press [Store/Edit]. 3 NOTE • A favorites button already storing a scan setting is indicated by a coloured triangle ( the key. 3 ) in the lower right corner of Press [Name].
NOTE • If you select a favorites button in which a scan setting has already been set, the current settings of that key are displayed. • If there are more scan settings stored than are currently displayed, scroll through the list by using [ ▼] or [▲]. 4 Enter the new name, and press [OK]. Setting/Storing the Communications Settings 3 The name appears on the favorites button.
Erasing a Favorites Button Name 1 Call up the desired screen as follows: ➔ [Communications Settings] ➔ (Common Settings) [TX Settings] ➔ [▼] ➔ [Store Favorites Button] Select the favorites button to be erased, and press [Erase]. 3 Setting/Storing the Communications Settings 2 The confirmation message appears asking whether you want to erase the settings. IMPORTANT • Be sure to check the settings before erasing them.
3 Press [Yes]. Setting/Storing the Communications Settings 3 If you do not want to erase the setting press [No]. The message is displayed for about two seconds on the touch panel display. The stored Scan setting is erased. NOTE • The name of the favorites button is not erased. If you want to change the name, see “Storing a Favorites Button Name,” on p. 3-15. 4 3-18 Press [Done] repeatedly until the Basic Features screen appears.
Setting the Initial Display of the Send Screen (Default Screen for Send) You can set the functions that will be displayed in the initial Send screen when the power is turned ON or the Auto Clear function is activated. You can also switch the screen to the Basic Features screen, which displays enlarged the Favorites Buttons. NOTE • The default setting is ‘New Address.
● If you select [Favorites Buttons]: Select [On] or [Off]. Setting/Storing the Communications Settings 3 [On]: Switches the screen to the Basic Features screen, displays enlarged favorites buttons. [Off]: Switches the screen to the Basic Features screen, displays regular-size favorites buttons. The specified mode is set.
Press [Done] repeatedly until the Basic Features screen appears.
Attaching a Transmission Terminal ID to the Document Being Sent (TX Terminal ID) You can specify whether to attach a transmission terminal ID when sending a document. The transmission terminal ID is printed at the top of the sent document. Your telephone number, name, time, day, and date are printed, enabling the receiving party to know who sent the document.
When you select [On]: Press [Option]. 3 Specify the transmission terminal ID printing position and the telephone number mark, and press [OK] ➔ [OK] in this order. Printing position: - [Inside]: This prints the transmission terminal ID inside the image area on the recording paper. - [Outside]: This prints the transmission terminal ID outside the image area on the recording paper. Telephone number mark: - [FAX]: This prints the letters before the telephone number for sending fax documents.
Example: If you select to print a transmission terminal ID, the transmission terminal ID is printed on the recording paper in the destination machine, as shown below. Outside Original area 3 Setting/Storing the Communications Settings FAX / TEL Inside ● When you select [Off]: Press [OK]. The specified mode is set. 3 3-24 Press [Done] repeatedly until the Basic Features screen appears.
Initialising TX Settings (Initialise TX Settings) This function reverts TX settings to the default settings. NOTE • If you initialise the TX Settings, the settings stored in the Favorites Buttons will also revert to the default settings. 1 Call up the desired screen as follows: ➔ [Communications Settings] ➔ (Common Settings) [TX Settings] ➔ [▼] ➔ [Initialize TX Settings] 2 Press [Yes]. To cancel the initialisation, press [No]. 3 Press [Done] repeatedly until the Basic Features screen appears.
Two-Sided Printing of Received Documents (Two-Sided Print) You can print received documents on both sides of the recording paper. This enables you to save paper. 3 NOTE Setting/Storing the Communications Settings • The default setting for two-sided printing is ‘Off.’ 1 Call up the desired screen as follows: ➔ [Communications Settings] ➔ (Common Settings) [RX Settings] ➔ [Two-sided Print] 2 Select [On] or [Off], and press [OK]. If you do not want to make two-sided prints, press [Off].
Specifying the Method of Printing Received Documents (Select Cassette) This setting controls how printing is performed when the machine has no paper matching the size of the received document. 3 Setting/Storing the Communications Settings There are four printing methods (switches A, B, C, and D): • Switch A: The image is printed on two sheets of paper that have the same combined size as the received document.
• Switch D: The image is printed on paper that is larger in size than the received document. Received Data (Original) Output 3 Setting/Storing the Communications Settings A4R A3 NOTE • For details regarding selecting a paper drawer when printing received documents, see Chapter 3, “Selecting and Storing Settings to Suit Your Needs,” in the Reference Guide. • The default setting of all switches is ‘On.
Printing Received Documents in Reduced Form (Receive Reduction) You can automatically print received documents in reduced form so that the image of each document is within the printable range of the recording paper.
● When you select [On]: Select [Auto] or [Fixed Reduction]. Setting/Storing the Communications Settings 3 [Auto]: The image is automatically reduced within a range from the value set in the Reduce % screen up to 100% of the size of the original. [Fixed Reduction]: The image is reduced by a fixed reduction ratio set in the Reduce % screen. Select a reduction ratio ([97%], [95%], [90%], or [75%]) from the Reduce % drop-down list.
Select [Vertical & Horizontal] or [Vertical Only], and press [OK]. Setting/Storing the Communications Settings 3 [Vertical & Horizontal]: The image is reduced in the vertical and horizontal directions. [Vertical Only]: The image is reduced in the vertical direction only. ● When you select [Off]: Press [OK]. The specified mode is set. 3 Press [Done] repeatedly until the Basic Features screen appears.
Specifying Whether to Print Information on Received Documents (Received Page Footer) You can select whether or not to print the date, day, and time received, transaction number, and page numbers on received documents. The reception information (date received, day received, time received, transaction number, and page number) is printed at the bottom of the received document.
2 Select [On] or [Off], and press [OK]. Setting/Storing the Communications Settings 3 When selecting not to print the received information, press [Off]. The specified mode is set. 3 Press [Done] repeatedly until the Basic Features screen appears.
Setting 2 On 1 Log (2 On 1 Log) This feature enables you to print two received documents of the same paper size onto a single sheet of paper. 3 Setting/Storing the Communications Settings This function operates only under the following conditions: • The same paper drawer must be used for printing two or three consecutive pages of a received document. • The paper in the selected paper drawer must be large enough for two consecutive pages to be printed on it.
2 Select [On] or [Off], and press [OK]. Setting/Storing the Communications Settings 3 When you do not want to set 2 On 1 Log, press [Off]. The specified mode is set. 3 Press [Done] repeatedly until the Basic Features screen appears.
Adjusting the Alarm Volume and Monitor Volume (Volume Control) You can set the alarm and monitor volume for sending/receiving a fax. 3 NOTE Setting/Storing the Communications Settings • The alarm volume is the tone that is emitted when an original has been successfully sent/received using a fax, or when a send/receive error has occurred. • The monitor volume is the tone that is emitted when this machine makes a connection to the other party’s fax machine.
Specifying Whether to Use ECM Transmission (ECM TX) You can send fax documents using the Error Correction Mode (ECM). ECM is a function which automatically corrects errors in an image while it is being sent. • When you want to communicate using ECM, it is necessary that the ECM function be set in both the other party’s machine and this machine. (Unless ECM is set in both machines, this function will not operate.
Setting the Pause Time (Pause Time) This section describes how to set the pause time (in seconds) for fax sending. Some overseas dialling may not be successful due to the distance or complex route for connections when you dial the international access code, country code, and the destination number all together. In such cases, insert a pause after the international access code. Then the machine dials the number with a short waiting time where the pause is inserted, which helps improve the connection.
Setting Auto Redial (Auto Redial) Auto Redial is a function that automatically dials the other party again if the other party cannot be dialled due to a busy line, for example, or if a sending error occurs when you send fax documents. If you set Auto Redial, you can set redial times, redial interval, and transmission error redial.
● When you select [On]: Press [Option]. Setting/Storing the Communications Settings 3 Press [–] or [+] to specify the redial times. The machine can redial from 1 to 10 times. Press [–] or [+] to specify the redial interval. The redial interval must be from 2 to 99 minutes in one-minute increments.
If a sending error occurs, select the desired action from TX Error Resend drop down list, and press [OK] ➔ [OK] in this order. [Error and 1st page]: Auto Redial takes place if a sending error occurs. The first page of the document and also the error page and subsequent pages are resent. [All pages]: Auto Redial takes place if a sending error occurs. All pages of the document are resent. [Off]: Redialling does not take place if a sending error occurs. ● When you select [Off]: Press [OK].
Specifying Whether to Use ECM Reception (ECM RX) You can receive incoming fax documents using the Error Correction Mode (ECM). ECM is a function which automatically corrects errors in an image while it is being received. 3 Setting/Storing the Communications Settings IMPORTANT • If you want to communicate using ECM, it is necessary that the ECM function be set in both the other party’s machine and this machine. (Unless ECM is set in both machines, this function will not operate).
Press [Done] repeatedly until the Basic Features screen appears.
Setting/Storing the Communications Settings 3 3-44 Specifying Whether to Use ECM Reception (ECM RX)
Registering/Editing the Address 4 CHAPTER This chapter describes how to register various addresses in the Address Book and how to edit and erase registered information. Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 About the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address Book Settings Table The following items can be stored or set in the Address Book Settings from the Additional Functions screen. Registering/Editing the Address 4 Additional Functions Available Settings Applicable Page Address Book Settings 4-2 Store/Edit Address Book Store New Address Edit Erase p. 4-5 p. 4-58 p. 4-61 Store Address Book Name Store Name p. 4-63 One-touch Buttons Store/Edit, Erase p.
About the Address Book The Address Book is a feature used for storing the destinations of fax, e-mail, I-fax, and file servers. The Address Book is divided into ten subaddress books, and one-touch buttons are located here as well. You can store up to 1,800 destinations, including 1,600 destinations in the Address Book and 200 destinations in the one-touch buttons. Registering a destination in the Address Book saves you the effort of entering that destination’s address each time you send a job.
■ Group: You can register multiple destinations of various types in a Group Address. You can group and use these registered destinations according to your needs. NOTE • You cannot register new addresses. • You cannot register an address in a different subaddress book as a group address.
Storing New Addresses (Store/Edit Address Book) When you register a destination in the Address Book, you can save yourself the effort of entering the address every time it is used. That destination can also be selected from the Address Book for use in any other customised setting. Storing Fax Numbers NOTE • To use these functions, it is necessary for a Fax Board (optional) to be installed.
3 Press [Fax]. 4 Press [Name].
5 Enter a name for the fax number, and press [OK]. Registering/Editing the Address 4 NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the name. 6 From the Address Book drop-down list, select one of the Address Books numbered 1 to 10. Address Books 1 to 10 are used to divide the Address Book into ten parts. This is a convenient way to classify addresses.
7 Enter a fax number using - , , and (numeric keys). Registering/Editing the Address 4 [Pause]: Press to insert a pause of several seconds in the telephone number that you are dialling. If you insert a pause, the letter
is displayed between the numbers, and also the letter
appears at the end of the number. When dialling an overseas number, insert a pause after the access number, and also at the end of the telephone number. (See “Setting the Pause Time (Pause Time),” on p. 3-38.
If you press [Option]: Press [Subaddress] and [Password], enter the subaddress and password using (numeric keys). - , , and 4 - To delete the number you entered, press Registering/Editing the Address ● . - You can store a [Subaddress] and [Password] of up to 20 digits each. - To enter a space, press [Space]. - To delete the last character, press [Backspace]. - If the other party did not set an RX password in the target subaddress, you do not need to enter a password.
Press the Sending Speed drop-down list and select the sending speed. Registering/Editing the Address 4 Select the Sending Speed from [33600bps], [14400bps], [9600bps], and [4800bps]. Press the Long Distance drop-down list, select the desired subject, and press [OK]. Long Distance: If errors occur when sending faxes overseas, use the [Long Distance (1)] setting. If transmission conditions do not improve, use [Long Distance (2)], then [Long Distance (3)].
Press [OK]. 4 Registering/Editing the Address 8 If Access Number Management for an Address Book is set to ‘On,’ press [Next].
Enter the access number using - (numeric keys), press [OK]. Registering/Editing the Address 4 • If you do not want to specify an access number, leave it blank and press [OK]. • The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with less than seven digits, the machine stores them as follows: - Example: If <321> is entered, it is stored as <0000321>. - You cannot store an access number with only zeros as the number, such as <0000000>.
Storing E-mail Addresses 1 Call up the desired screen as follows: ➔ [Address Book Settings] ➔ [Store/Edit Address Book] If a password is set for the address book, press [Address Book Settings], enter the password, and press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) 4 Press [Store New Address]. 3 Press [E-mail].
4 Press [Name]. 5 Enter a name for the e-mail address, and press [OK]. Registering/Editing the Address 4 NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the name.
6 From the Address Book drop-down list, select one of the Address Books numbered 1 to 10. Registering/Editing the Address 4 Address Books 1 to 10 are used to divide the Address Book into ten parts. This is a convenient way to classify addresses. The e-mail address is stored in the subaddress book (Address Book 1 to 10) selected here. 7 Press [E-mail Address], enter the address, and press [OK]. NOTE • You can enter up to 128 characters for the e-mail address.
8 Press [OK]. Registering/Editing the Address 4 If Access Number Management for an Address Book is set to ‘On,’ press [Next].
Enter the access number using - (numeric keys), press [OK]. Registering/Editing the Address 4 • If you do not want to specify an access number, leave it blank and press [OK]. • The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with less than seven digits, the machine stores them as follows: - Example: If <321> is entered, it is stored as <0000321>. - You cannot store an access number with only zeros as the number, such as <0000000>.
Storing I-Fax Addresses 1 Call up the desired screen as follows: ➔ [Address Book Settings] ➔ [Store/Edit Address Book] If a password is set for the address book, press [Address Book Settings], enter the password, and press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Registering/Editing the Address 4 4-18 2 Press [Store New Address]. 3 Press [I-Fax].
4 Press [Name]. 5 Registering/Editing the Address 4 Enter a name for the I-Fax address, and press [OK]. NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the name.
6 From the Address Book drop-down list, select one of the Address Books numbered 1 to 10. Registering/Editing the Address 4 Address Books 1 to 10 are used to divide the Address Book into ten parts. This is a convenient way to classify addresses. The I-Fax address is stored in the subaddress book (Address Book 1 to 10) selected here. 7 Press Mode drop-down list to select [Simple] or [Full].
8 Press [I-Fax Address], enter the address, and press [OK]. Registering/Editing the Address 4 NOTE • You can enter up to 128 characters for the I-Fax address. • If you do not send documents via a server, and if the recipient’s IP address is not registered in a DNS server, enter an I-Fax address in the form of ‘user@[the recipient’s IP address].’ 9 Press [Standard Field 1] and [Standard Field 2], enter the standard field, and press [OK].
10 Select whether to send the I-Fax via a server. Registering/Editing the Address 4 [On]: Sends documents via a server. You can send documents to destinations via the internet in the same way as e-mail. [Off]: Sends documents other than via a server. You can send large amounts of data to a recipient in the same LAN environment without placing a burden on the mail server. This enables you to send documents directly.
11 Press [Destination Conditions], set the reception conditions of the recipient, and press [OK]. Registering/Editing the Address 4 The following conditions should always be selected: • Paper Size: A4/LTR • Compression Method: MH • Resolution: 200 x 100 dpi, 200 x 200 dpi A5 is recognised as [A4/LTR]. IMPORTANT • Set the destination conditions according to the specification of the recipient’s machine. An error may occur if you set conditions that the recipient cannot use. 12 Press [OK].
If Access Number Management for an Address Book is set to ‘On,’ press [Next]. Registering/Editing the Address 4 Enter the access number using - (numeric keys), press [OK]. • If you do not want to specify an access number, leave it blank and press [OK]. • The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with less than seven digits, the machine stores them as follows: - Example: If <321> is entered, it is stored as <0000321>.
Storing File Server Addresses IMPORTANT • If Language Switch in Common Settings (from the Additional Functions screen) is set to ‘On’, the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them. NOTE 4 1 Registering/Editing the Address • For examples of the settings needed to send to a file server, see the Network Guide.
3 Press [File]. 4 Press [Name]. 5 Enter a name for the file server, and press [OK].
6 From the Address Book drop-down list, select one of the Address Books numbered 1 to 10. Registering/Editing the Address 4 Address Books 1 to 10 are used to divide the Address Book into ten parts. This is a convenient way to classify addresses. The file server address is stored in the subaddress book (Address Book 1 to 10) selected here. 7 Select the protocol from the Protocol drop-down list.
8 Set [Host Name], [File Path], [User], and [Password]. ● Directly from the Keyboard: Press [Host Name], and enter the host name. Registering/Editing the Address 4 If you select FTP for the protocol, you can specify a port number by entering : after the host name. - Example 192.168.100.50: 21000 To specify a port number, set the same port number with the FTP server setting. If you do not specify a port number, it is automatically set to ‘21’. You can enter up to 128 characters for the host name.
Press [User], and enter the user name. To send documents to CanoBureau Workgroup or iW Document Manager, enter the user name that you registered for the iW Gateway series. You can enter up to 24 characters when FTP or NetWare (IPX) is selected as the server protocol for the user name.
To send documents to CanoBureau Workgroup or iW Document Manager, enter the password that you registered for the iW Gateway series. You can enter up to 24 characters (14 characters when Windows (SMB) is selected as the server protocol) for the password. The password appears as asterisks (*****) on the file settings screen. ● Using the Browse Key (Windows (SMB)): Press [Browse].
Select the file server, and press [Down]. Registering/Editing the Address 4 To go to a higher level, press [Up]. If the destination you want is not displayed, press [▼] or [▲]. When the log-in screen is displayed, enter the user name and password, and press [OK].
Press [Down], select the folder you want to send, and press [OK]. Registering/Editing the Address 4 To go to a higher level, press [Up]. If the destination you want is not displayed, press [▼] or [▲]. For examples of the settings of sending destinations, see Chapter 5, “Using a NetBIOS Network (Windows),” in the Network Guide. You can enter values directly from the keyboard on the touch panel display by pressing [Host Name], [File Path], [User] and [Password].
Select [NDS] or [Bindery] from the drop-down list. In the case of Bindery, follow the steps you followed after specifying a file server for Windows (SMB). The following steps explain operations for NDS. Press [Down], select the Log On destination, and press [Log On]. To go to a higher level, press [Up]. If the destination you want is not displayed, press [▼] or [▲]. The entry screen for Network password is displayed.
Enter [User] and [Password], and press [OK]. Registering/Editing the Address 4 Press [Down], select the folder to which you want to send your file, and press [OK]. To go to a higher level, press [Up]. If the destination you want is not displayed, press [▼] or [▲]. For examples of the settings of sending destinations, see Chapter 4, “Using a NetWare Network (Windows),” in the Network Guide.
Press [OK]. 4 Registering/Editing the Address 9 If Access Number Management for an Address Book is set to ‘On,’ press [Next]. Enter the access number using - (numeric keys), press [OK]. • If you do not want to specify an access number, leave it blank and press [OK].
• The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with less than seven digits, the machine stores them as follows: - Example: If <321> is entered, it is stored as <0000321>. - You cannot store an access number with only zeros as the number, such as <0000000>. The display returns to the Store New Address screen. NOTE • If there is a required item which has not yet been entered, enter the necessary item.
2 Press [Store New Address]. 3 Press [Group]. 4 Press [Name].
5 Enter a name for the group, and press [OK]. Registering/Editing the Address 4 NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 24 characters for the name. 6 From the Address Book drop-down list, select one of the Address Books numbered 1 to 10. Address Books 1 to 10 are used to divide the Address Book into ten parts. This is a convenient way to classify addresses.
7 Select [Address Book] or [Store In Usr Inbox]. Only the addresses stored in the same subaddress book can be stored in a group address. You cannot store addresses from different sub-address books. For example, you cannot store e-mail addresses from Address Book 1 and file server addresses from Address Book 2. ● If selecting [Address Book]: Select the addresses to be stored from the address book, and press [OK].
By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. Registering/Editing the Address 4 You can select an address and press [Details] to display the screen shown below. This enables you to confirm the detailed information related to the selected address. Press [Done] to return to the previous screen. The address you have stored is listed. - Repeat step 7 to add other types of addresses.
If selecting [Store In Usr Inbox]: Select the inbox to store the document from the Store in User Inbox screen, and press [OK]. 4 Registering/Editing the Address ● If the inbox to be selected is not displayed, press [▼] or [▲]. The stored inbox is displayed. Repeat step 7 to add other types of addresses. NOTE • Only one inbox can be assigned to one group address.
● To erase an address: Select an address in the group, and press [Erase]. Registering/Editing the Address 4 8 Press [OK]. If Access Number Management for an Address Book is set to ‘On,’ press [Next].
Enter the access number using - (numeric keys), press [OK]. Registering/Editing the Address 4 • If you do not want to specify a number, leave it blank and press [OK]. • The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with less than seven digits, the machine stores them as follows: - Example: If <321> is entered, it is stored as <0000321>. - You cannot store an access number with only zeros as the number, such as <0000000>.
1 Call up the desired screen as follows: ➔ [Address Book Settings] ➔ [Store/Edit Address Book] If a password is set for the address book, press [Address Book Settings], enter the password, and press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) 2 Press [Store New Address]. 3 Press [Search on Server].
4 Press the Server to Search drop-down list, and press select the desired server to search. 5 Registering/Editing the Address 4 Specify the search criteria. NOTE • For instructions on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • If you want to search a destination that is registered with an e-mail address and a fax number, you can search the e-mail address by entering the fax number as the search criterion.
The search criteria boxes that you do not fill out are not searched. If you press [Start Searching] without specifying any search criteria, all the addresses stored on the LDAP server are displayed. To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search. ● 4 To use Detailed Search: Registering/Editing the Address Press [Detailed Search].
organizationUnit=salesdept organisation=canon NOTE • The organisation/organizationUnit can be used as search categories only if the information has been registered on the LDAP Server. • Detailed Search by organisation/organizationUnit may not be performed depending on whether the attribute types have been registered on the LDAP server, and the type of application on the server, such as Windows 2000 Server with Active Directory.
Enter the search criteria ➔ press [OK]. Registering/Editing the Address 4 You can enter up to 128 characters for the search criteria. You can also use - (numeric keys) to enter number, and to clear your entry. Press [Add]. To continue adding more search criteria, press [or] or [and] ➔ repeat step 5. [or]: The machine searches and returns a result for either of the specified search criteria. [and]: The machine searches and returns a result for all of the specified search criteria.
NOTE • You can specify up to four different search criteria at a time. • If you specify three or more search criteria, you cannot use both [or] and [and] together. • If you press [Simple Search] after specifying search criteria on the Detailed Search screen, the display changes to the Simple Search screen, and the specified detailed search criteria are deleted. Press [Start Searching]. 4 Registering/Editing the Address 6 To cancel searching, press [Cancel].
● If the screen below is displayed: Press [User Name] ➔ enter the user name ➔ press [OK]. Registering/Editing the Address 4 You can enter up to 128 characters for the user name. The Network Password Entry screen is displayed if either one of the following is true: If Login Information in Register LDAP Server in System Settings (from the Additional Functions screen) is set to ‘Use’, and is set to ‘On’.
Verify the settings ➔ press [OK]. Registering/Editing the Address 4 The search results are displayed. 7 Select the destination that you want to store in the Address Book from the search results, and press [Next]. To continue searching, press [Back]. You can specify multiple destinations. If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination. You can register the selected e-mail address for an I-fax address by pressing [Register e-mail address for I-Fax].
By using the Address Type drop-down list, you can restrict the type of addresses displayed in the list. Registering/Editing the Address 4 NOTE • To cancel a selected destination, select the destination again to clear the check mark. 8 Store the selected destination. IMPORTANT • Only names and e-mail addresses can be obtained from the LDAP server. ● If only one destination is selected: Verify the address ➔ press [OK]. If necessary, edit the contents of the address.
If you want to store the destination with an access number, and the Access Number Management setting is set to ‘On’: Press [Next]. 4 Enter the access number using - Registering/Editing the Address ● (numeric keys) ➔ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to specify an access number, leave it blank and press [OK].
NOTE • To display [Access Number], set Access Number Management to ‘On’. To access the Access Number Management setting, press ➔ [System Settings] ➔ [Manage/Access to Address Book] ➔ [Access Number Management]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) ● If multiple destinations are selected: Select the subaddress book to store the addresses in ➔ press [OK].
You cannot store an access number with only zeros as the number, such as <0000000>. Read the displayed message ➔ press [OK]. Registering/Editing the Address 4 The display returns to the Store New Address screen. NOTE • The maximum number of destinations that can be selected at one time is 16. • To display [Access Number], set the Access Number Management to ‘On’. To access the Access Number Management setting, press ➔ [System Settings] ➔ [Manage/Access to Address Book] ➔ [Access Number Management].
● If you want to store the destination with an access number, and the Access Number Management setting is set to ‘On’: Press [Next]. Registering/Editing the Address 4 Enter the access number using - (numeric keys) ➔ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the address book. If you do not want to specify an access number, leave it blank and press [OK].
NOTE • To display [Access Number], set Access Number Management to ‘On’. To access the Access Number Management setting, press ➔ [System Settings] ➔ [Manage/Access to Address Book] ➔ [Access Number Management]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Press [Done] repeatedly until the Send Basic Features screen appears.
Changing Address Details You can change address details as necessary. 4 Registering/Editing the Address 1 Call up the desired screen as follows: ➔ [Address Book Settings] ➔ [Store/Edit Address Book] If a password is set for the address book, press [Address Book Settings], enter the password, and press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) 2 Select the address to be changed, and press [Edit].
You cannot select an one-touch button stored in the subaddress book. If you select [All] in the Address Book drop-down list, the addresses stored in the One-touch buttons will be displayed. However, you cannot edit these addresses. For details on how to store and edit One-touch buttons, see “Registering the One-Touch Buttons (One-touch Buttons),” on p. 4-65. The current settings for the address appear. Edit the address details, and press [OK].
Enter the access number using - (numeric keys), press [OK]. Registering/Editing the Address 4 • If you do not want to specify an access number, leave it blank and press [OK]. • The maximum number of digits you can store for an Access Number is seven. If you store an Access Number with less than seven digits, the machine stores them as follows: - Example: If <321> is entered, it is stored as <0000321>. - You cannot store an access number with only zeros as the number, such as <0000000>.
Erasing Addresses You can erase addresses stored in the address book. 4 Call up the desired screen as follows: Registering/Editing the Address 1 ➔ [Address Book Settings] ➔ [Store/Edit Address Book] If a password is set for the address book, press [Address Book Settings], enter the password, and press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) 2 Select the address to erase, and press [Erase].
If you select [All] in the Address Book drop-down list, the addresses stored in the One-touch buttons will be displayed. However, you cannot erase these addresses. For details on how to erase One-touch buttons, see “Erasing a One-Touch Button,” on p. 4-99. 3 Press [Yes]. Registering/Editing the Address 4 To cancel erasing, press [No]. 4 4-62 Press [Done] repeatedly until the Basic Features screen appears.
Registering a Name for an Address Book (Store Address Book Name) You can give a name to any address book. 4 Call up the desired screen as follows: Registering/Editing the Address 1 ➔ [Address Book Settings] ➔ [Store Address Book Name] If a password is set for the address book, press [Address Book Settings], enter the password, and press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) 2 Select an address book to name, and press [Store Name].
3 Enter the name, and press [OK]. Registering/Editing the Address 4 NOTE • For details on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. • You can enter up to 16 characters for a name. • If you press [OK] without entering any characters, the name of the Address Book returns to the default setting. 4-64 4 Press [OK]. 5 Press [Done] repeatedly until the Basic Features screen appears.
Registering the One-Touch Buttons (One-touch Buttons) You can register up to 200 addresses in the one-touch buttons. This section describes how to store/edit and erase the addresses in the one-touch buttons. • To send documents to another fax machine, it is necessary for the Fax Board (optional) to be installed. • If you register an address as a one-touch button, it is also displayed on the Address Book.
If you want to enter values using (numeric keys), press the three digit number for the one-touch button. (One-touch Button codes) and enter Registering/Editing the Address 4 If you select a one-touch button already storing the address, proceed to Step 4. NOTE • A one-touch button already storing addresses is indicated by a coloured triangle ( ) in the lower right corner of the key.
If Selecting [Fax]: Press [Name]. 4 Registering/Editing the Address ● Enter a name for the fax number, and press [OK]. NOTE • You can enter up to 24 characters for the name. Press [One-touch Button Name].
Enter a name for the one-touch button, and press [OK]. Registering/Editing the Address 4 NOTE • You can enter up to 12 characters for the one-touch button name. Enter a fax number using - , , and (numeric keys). [Pause]: Press to insert a pause of several seconds in the telephone number that you are dialling. If you insert a pause, the letter
is displayed between the numbers, and also the letter
appears at the end of the number.
[+]: Press to insert a country code in front of the telephone number. [Option]: Press to specify a subaddress, password, ECM transmission, sending speed, and long distance. Specify these settings to suit your needs. [DT]: Press this key to confirm the dial tone in the middle of the facsimile dialling the rest of the number. A dot will be displayed. [R]: Press to use the R-key. (See “Special Dialling,” on p. 1-176.) To delete the number you entered, press .
- Press [On] or [Off] to set ECM Transmission. Registering/Editing the Address 4 - Press the Sending Speed drop-down list and select the sending speed. - Select the Sending Speed from [33600bps], [14400bps], [9600bps], and [4800bps]. - Press the Long Distance drop-down list, select the desired subject, and press [OK]. - Long Distance: If errors occur when sending faxes overseas, use the [Long Distance (1)] setting.
If Selecting [E-mail]: Press [Name]. 4 Registering/Editing the Address ● Enter a name for the e-mail address, and press [OK]. NOTE • You can enter up to 24 characters for the name. Press [One-touch Button Name].
Enter a name for the one-touch button, and press [OK]. Registering/Editing the Address 4 NOTE • You can enter up to 12 characters for the one-touch button name. Press [E-mail Address], enter the address, and press [OK]. NOTE • You can enter up to 128 characters for the e-mail address.
If Selecting [I-Fax]: Press [Name]. 4 Registering/Editing the Address ● Enter a name for the I-Fax address, and press [OK]. NOTE • You can enter up to 24 characters for the name. Press [One-touch Button Name].
Enter a name for the one-touch button, and press [OK]. Registering/Editing the Address 4 NOTE • You can enter up to 12 characters for the one-touch button name. Press the Mode Selection drop-down list to select [Simple] or [Full]. In order to send documents in the Full mode, the recipient’s machine must be compatible with the Full mode to receive the documents. If you send documents in the Full mode, you can confirm that the recipient’s machine received the I-Fax documents.
Press [I-Fax Address], enter the address, and press [OK]. Registering/Editing the Address 4 NOTE • You can enter up to 128 characters for the I-Fax address. • If you do not send documents via a server, and if the recipient’s IP address is not registered in a DNS server, enter an I-Fax address in the form of ‘user@[the recipient’s IP address].’ Press [Standard Field 1] and [Standard Field 2], enter the standard field, and press [OK].
Select whether to send documents via a server by pressing [On] or [Off]. Registering/Editing the Address 4 [On]: Sends documents via a server. You can send documents to destinations via the internet in the same way as e-mail. [Off]: Sends documents other than via a server. You can send large amounts of data to a recipient in the same LAN environment without placing a burden on the mail server. This enables you to send documents directly.
Press [Destination Conditions], set the conditions of the recipient, and press [OK]. The following conditions should always be selected: Paper Size: A4/LTR Compression Method: MH Resolution: 200 x 100 dpi, 200 x 200 dpi A5 is recognised as [A4/LTR]. IMPORTANT • Set the destination conditions according to the specification of the recipient’s machine. An error may occur if you set conditions that the recipient cannot use. ● If Selecting [File]: Press [Name].
Enter a name for the file server, and press [OK]. Registering/Editing the Address 4 NOTE • You can enter up to 24 characters for the name. Press [One-touch Button Name].
Enter a name for the one-touch button, and press [OK]. Registering/Editing the Address 4 NOTE • You can enter up to 12 characters for the one-touch button name. Select the protocol from the Protocol drop-down list. The following protocols may be used: - FTP: Select this protocol if you are sending to a computer running Sun Solaris 2.6 or later, Mac OS Χ or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.
Set [Host Name], [File Path], [User], and [Password]. From the keyboard: Press [Host Name], and enter the host name. Registering/Editing the Address 4 If you select FTP for the protocol, you can specify a port number entering : (colon) after the host name. Example 192.168.100.50: 21000 To specify a port number, set the same port number with the FTP server setting. If you do not specify a port number, it is automatically set to ‘21’.
- To send documents to CanoBureau Workgroup or iW Document Manager, enter the folder name that you registered for the iW Gateway series. NOTE • You can enter up to 128 characters for the file path. Press [User], and enter the user name. Registering/Editing the Address 4 - To send documents to CanoBureau Workgroup or iW Document Manager, enter the user name that you registered for the iW Gateway series. NOTE • You can enter up to 24 characters for the user name. Press [Password], and enter the password.
Using the Browse Key (Windows (SMB)): Press [Browse]. Registering/Editing the Address 4 IMPORTANT • After turning the main power ON, you must wait for the time set in [Startup Time Settings] in the Additional Functions mode to elapse, and press [Browse]. Transmission to computers on the network is not possible until this startup time has elapsed. (See Chapter 3, “Using a TCP/IP Network (Windows/UNIX/Macintosh),” in the Network Guide.) Select the name of the workgroup, and press [Down].
Select the file server, and press [Down]. Registering/Editing the Address 4 - To go to a higher level, press [Up]. - If the destination you want is not displayed, press [▼] or [▲]. When the log-in screen displayed, enter the user name and password, and press [OK].
Press [Down], select the folder to which you want to send, and press [OK]. Registering/Editing the Address 4 - To go to a higher level, press [Up]. - If the destination you want is not displayed, press [▼] or [▲]. - For examples of the settings of sending destinations, see Chapter 5, “Using a NetBIOS Network (Windows),” in the Network Guide. - You can enter values directly from the keyboard on the touch panel display by pressing [Host Name], [File Path], [User] and [Password].
Select [NDS] or [Bindery] from the drop-down list. - In the case of Bindery, follow the steps you followed after specifying a file server for Windows (SMB). (See “Specifying a File Server,” on p. 1-46.) -The following steps explain operations for NDS. Press [Down], select the Log On destination, and press [Log On]. - To go to a higher level, press [Up]. - If the destination you want is not displayed, press [▼] or [▲]. - The entry screen for Network password is displayed.
Enter [User] and [Password], and press [OK]. Registering/Editing the Address 4 Press [Down], select the folder to which you want to send your file, and press [OK]. - To go to a higher level, press [Up]. - If the destination you want is not displayed, press [▼] or [▲]. - For examples of the settings of sending destinations, see Chapter 4, “Using a NetWare Network (Windows),” in the Network Guide.
If Selecting [Group]: Press [Name]. 4 Registering/Editing the Address ● Enter a name for the group, and press [OK]. NOTE • You can enter up to 24 characters for the name. Press [One-touch Button Name].
Enter a name for the one-touch button, and press [OK]. Registering/Editing the Address 4 NOTE • You can enter up to 12 characters for the one-touch button name. Press [Specifying Destinations]. Select the address from [Address Book], one-touch buttons, or [Store in Usr Inbox] to store in the group address, and press [OK].
If you want to enter values using (numeric keys), press the three digit number for the One-touch button. (One-touch Button codes) and enter ● Registering/Editing the Address 4 If you select [Search on Server]: Press the Server to Search drop-down list ➔ select the desired server to search.
Specify the search criteria. To use Simple Search: • Press [Name], [E-mail], or [Fax] ➔ enter the name, e-mail address, or fax number for which to search ➔ press [OK]. Registering/Editing the Address 4 You can also use - (numeric keys) to enter numbers, and to clear your entry. The search criteria boxes that you do not fill out are not searched. To make a more detailed search with multiple criteria, press [Detailed Search], and follow the directions below.
• Press the search category drop-down list ➔ select the desired search category. Search Category The available search categories are: [Name]: Search by name. [E-mail]: Search by e-mail address. [Fax]: Search by fax number. [Organization]: Search by organisation name. [OrgnztionUnit]: Search by unit (e.g., departments in an organisation).
[contains]: The result must contain the entered name, e-mail address, fax number, organisation, or organisational unit. [does not contain]: The result must not contain the entered name, e-mail address, fax number, organisation, or organisational unit. Registering/Editing the Address 4 [equals]: The result must be exactly the same as the entered name, fax number, organisation, or organisational unit.
• Press [Add]. To continue adding more search criteria, press [or] or [and] ➔ repeat the “Specify the search criteria,” step on p. 4-90. [or]: The machine searches and returns a result for either of the specified search criteria. [and]: The machine searches and returns a result for all of the specified search criteria. To edit the search criteria, select the criterion that you want to edit ➔ press [Edit] ➔ [Settings].
Press [Start Searching]. Registering/Editing the Address 4 To cancel searching, press [Cancel]. To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine finds some results before you press [Cancel], these search results are displayed. NOTE • If you press [Start Searching] without specifying any search criteria, all the addresses stored on the LDAP server are displayed. If the screen below is displayed: • Press [User Name] ➔ enter the user name ➔ press [OK].
You can enter up to 128 characters for the user name. • Press [Password] ➔ enter the password ➔ press [OK]. You can also use - (numeric keys) to enter numbers, and to clear your entry. You can enter up to 24 characters for the password. NOTE • For instructions on how to enter characters on the touch panel display, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.
IMPORTANT • The number of search results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings (from the Additional Functions screen). If the desired destination is not displayed, either increase the maximum number of addresses to search or change the search conditions. (See Chapter 4, “System Manager Settings,” in the Reference Guide.) Select the destination that you want to store in the one-touch button from the search results ➔ press [Next].
NOTE • You can register the selected e-mail address for an I-fax address by pressing [Register e-mail address for I-Fax]. To register e-mail addresses for I-fax addresses, register one e-mail address at a time. • To cancel a selected destination, select the destination again. Store the selected destination. If you want to store the selected address as an e-mail address: • Verify the destination. Registering/Editing the Address 4 If necessary, edit the contents of the address.
• Verify the address. Registering/Editing the Address 4 If necessary, edit the contents of the address. • Press [One-touch Button Name] ➔ enter a name for the one-touch button ➔ press [OK]. You can enter up to 12 characters for the name. IMPORTANT • The information that can be obtained from the LDAP server consists of only names and e-mail addresses.
4 Press [OK]. Registering/Editing the Address 4 In this example, E-mail is selected. The contents you stored appear on the display. 5 Press [Done] repeatedly until the Basic Features screen appears. Erasing a One-Touch Button 1 Call up the desired screen as follows: ➔ [Address Book Settings] ➔ [One-touch Buttons] If a password is set for the address book, press [Address Book Settings], enter the password, and press [OK]. (See Chapter 4, “System Manager Settings,” in the Reference Guide.
2 Select the one-touch button to be erased, and press [Erase]. Registering/Editing the Address 4 If you want to enter values using (numeric keys), press the three digit number for the one-touch button. (One-touch Button codes) and enter IMPORTANT • Make sure that you verify the settings first before you erase them. NOTE • A one-touch button already storing addresses is indicated by a coloured triangle ( ) in the lower right corner of the key.
3 Press [Yes]. Registering/Editing the Address 4 To cancel erasing, press [No]. 4 Press [Done] repeatedly until the Basic Features screen appears.
Registering/Editing the Address 4 4-102 Registering the One-Touch Buttons (One-touch Buttons)
Troubleshooting 5 CHAPTER This chapter describes procedures for taking corrective action in the event that trouble occurs. When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Problems Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Problems Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . .
When Problems Occur Problems Sending Documents Troubleshooting 5 To cancel transmissions. Cause1 : Do you want to cancel while the document to be sent is being scanned? Remedy : Press Cause2 : Do you want to cancel after the document to be sent has been scanned? Remedy1 : If you scanned the document for sending by fax, press [System Monitor] ➔ [Fax] ➔ [Send Job Status] in this order. Select the document whose sending is to be cancelled ➔ press [Cancel] ➔ [Yes] in this order.
: If you are sending a file, are the user name and password correct? Remedy : Check the user name and password, and send the file again. Cause5 : For sending documents by fax, is the type of telephone line set correctly? Remedy : Check the type of telephone line that is set. (See “Selecting the Type of Telephone Line (Tel Line Type),” on p. 1-10.
The recipient’s fax machine is slow to switch over to the receiving mode, and errors always occur. : Is a pause inserted in the telephone number? Remedy : When sending to a machine that takes time to switch over for fax receiving, insert a pause after the other party’s telephone number. Problems Receiving Documents Troubleshooting 5 Cause The machine will not receive documents.
Quality of printed originals is uneven. Cause : Is the platen glass of the other party’s machine clean? Remedy : Make a few copies using your machine. If the copies are not streaked, the problem is in the other party’s machine. Contact the other party and ask them to clean their machine’s platen glass, and send the document to them again. 5 Cause1 : Did you set the Forwarding Conditions in Forwarding Settings correctly? Remedy : Check the current Forwarding Conditions and inform the sender.
Cause1 : Is the type of telephone line set to [Tone] even if you are using a pulse type of telephone line? Remedy : If you are using a pulse type of telephone line, it is necessary to press [Tone] to use fax information services. (See “Using Fax Information Services,” on p. 2-8.) 5 Cause2 : Were you asked to make the machine ready to receive the services? Troubleshooting The machine cannot use fax information services. Remedy : Press [RX Start]. (See “Using Fax Information Services,” on p. 2-8.
Questions & Answers I want my machine to automatically reconnect to the recipient party if it cannot make a connection the first time. A Set the Auto Redial to ‘On’ in the TX Settings (Fax Settings) in Communications Settings for sending by fax. You can also perform detailed settings such as redial times and redial interval. (See “Setting Auto Redial (Auto Redial),” on p. 3-39.) Set the Retry Times in the Common Settings in Communications Settings for other than sending by fax.
Q A What happens to a document has not been completely received when a blackout occurs? Q A What happens to documents in memory and the memory settings if power is interrupted? Q A How can I save paper? Q A Can I turn the power OFF even after setting timer transmission? Q A Can I change the data size when sending an e-mail and I-Fax? Q A I cannot tell if the document was successfully sent because the result in the Activity Report shows ‘--’.
Appendix 6 CHAPTER Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Index Numerics Appendix 6 2 On 1 Log.................................................................................................................................. 3-34 A A ................................................................................................................................................. 1-97 Address Book ..................................................................................................................... 1-34, 4-3 B Binding Erase ........................
E Edit Standard Send Settings ........................................................................................................3-9 E-mail ................................................................................................................... 1-39, 1-144, 4-13 E-mail Priority........................................................................................................................... 1-150 Erase ..................................................................................
L LDAP server ............................................................................................................................... 1-61 M Manual Sending ......................................................................................................................... 1-31 Memory Sending ...................................................................................................................... 1-140 Appendix 6 N NetWare (IPX) ..................................................
R Recall ....................................................................................................................................... 1-174 Receive Reduction ..................................................................................................................... 3-29 Received Page Footer ................................................................................................................ 3-32 Registering the Sending Record ..................................................
U User Inbox ................................................................................................................................ 1-164 W Windows (SMB)................................................................................................................ 4-30, 4-82 Appendix 6 Z Zoom Designation ....................................................................................................................
