All in One Printer User Manual

ManualsBrandsCanon ManualsAll in One PrinterLASER CLASS 700

Summary of content (358 pages)

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LASER CLASS 700 Series Facsimile Guide CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals.
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How This Manual Is Organized Chapter 1 Before You Start Using This Machine Chapter 2 Using Speed Dialing Chapter 3 Sending Documents Chapter 4 Receiving Documents Chapter 5 Using the Machine as a Copier Chapter 6 Using a Relay Network Chapter 7 Using Confidential Mailboxes Chapter 8 Using Polling Chapter 9 Special Sending/Receiving Features Chapter 10 Other Special Features Chapter 11 Summary of Important Settings Chapter 12 Printing Reports and Lists Chapter 13 Troubleshooting Chapter 14
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Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Illustrations Used in This Manual . . . . . . .
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Registering the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . .1-18 Registering the Machine’s Telephone Number and Unit Name . . . . . . . .1-19 Checking and Setting the Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . .1-21 Registering Sender’s Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-24 Registering a Sender’s Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-24 Changing or Erasing a Sender’s Name . .
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Cancel Sending on a Dual Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10 Checking/Canceling Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Flow of Checking Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Canceling with the Stop key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Canceling a Job from the Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . .
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Chapter 6 Using a Relay Network What Is Relay Broadcasting? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2 Setting Up and Using a Standard Relay Unit . . . . . . . . . . . . . . . . . . . . . . . . . .6-3 Setting Your Machine as a Relay Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3 Changing the Relay Broadcast Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-7 Deleting the Relay Group. . . . . . . . . . . . . . . . . . . . . . . .
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Turning the Transfer Mode OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6 Changing the Transfer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7 Canceling the Transfer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9 Using Memory Lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting a Time and Password for Memory Lock . . . . . . . . . . . . . . . . . . . . . .
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Setting Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11 TX (Send) Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-14 Setting Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-14 RX (Receive) Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-17 Setting Procedure . . . . . . . . . . . . . . . . . . . . . .
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Documents You Can Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Document Media to Avoid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Specifications for Paper Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Document Thickness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Preface Thank you for purchasing the Canon LASER CLASS 700 Series. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
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Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the LASER CLASS 710. The model LASER CLASS 710 is used for illustration purposes in this manual. When there is any difference between the three models, it is clearly indicated in the text, e.g., “LASER CLASS 720i only.” xii CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Legal Notices Users in the U.S.A. A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 8, "Appendix," in the Reference Guide for specific dimensions and weight. B. Order Information 1. Only a single telephone line (touch-tone or rotary) should be used. 2. Order an RJ11-C modular wall jack (USOC code), which should be installed by the telephone company. If the RJ11-C wall jack is not present, telephone/fax operation is not possible. 3.
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CONNECTION OF THE EQUIPMENT This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be given to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs.
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WARNING The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business,
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Warning for the LASER CLASS 720i/730i Facsimile Transceiver, Model H12229/H12230 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interferences, and (2) this device must accept any interference received, including interference that may cause undesired operation. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
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Users in Canada Pre-installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 8, "Appendix," in the Reference Guide for specific dimensions and weight. B. Order Information 1. Provide only a single line to touch-tone or rotary telephone set terminated with a standard 4-pin modular telephone plug. (Touch-tone is recommended if available in your area.) 2.
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Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.
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Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. Caution Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
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Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC.
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Before You Start Using This Machine 1 CHAPTER This chapter explains what you should know before using this machine for faxing, and its main features. Main Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Operation Panel Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6 One-Touch Panels Closed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Main Features ■ Improved Speed Your machine is equipped with the ITU-T (International Telecommunication Union-Telecommunication Standardization Sector) standard V.34 mode which enables transmission speeds up to 33.6 Kbps, more than double the rate of older G3 fax models. Before You Start Using This Machine 1 SEND ■ UHQ (Ultra High Quality) Image Canon’s ultra high quality image processing produces excellent reproductions of the documents you send and copy.
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■ Automatic Dialing Includes one-touch and coded speed dialing, directory dialing, group dialing, and access code dialing which enables you to send the same document to several destinations by pressing a single key or just a few keys. One-Touch Speed Dial 72 128 Coded Speed Dial ■ Variety of Send and Receive Features Includes sequential broadcasting, polling, relay sending and receiving, and confidential mailbox sending and receiving.
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■ Delayed Sending Scan a document into memory and set the machine to send the document at a later time. This enables you to take advantage of holiday or late night telephone rates. 1 Before You Start Using This Machine Delayed Sending ■ Dual Access Even while you are sending or receiving a document, you can continue to use the machine to register information or record documents into memory.
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■ JBIG, Improved Image Data Compression JBIG (Joint Bi-Level Image Experts Group) is a new ITU-T standard image data compression method. JBIG’s compression method allows data to be compressed more efficiently* than MMR (Modified Modified Read), a conventional compression method. JBIG is especially effective when transmitting halftone image documents. The smaller data size requires less transmission time, and JBIG saves you time and money.
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Operation Panel Parts and Functions This section provides you with the names and functions of the operation panel keys, and explains all the parts on the operation panel. Before You Start Using This Machine 1 One-Touch Panels Closed On Line Job Alarm Menu PRT.
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These keys control the printing function of the machine. For details, see the PCL Printer Guide. For the LASER CLASS 710, the installation of the Printer Kit III is necessary to use these keys. 2 Counter Check Press to check the counter information. 3 Direct TX Sets the machine to the Direct Sending mode so you can send a document ahead of other documents stored in memory. Direct Sending scans a document and sends it immediately without storing the document in memory.
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L Monitor Press to check the fax transmission or copying status. M Delete File Deletes documents waiting in memory for sending. N LCD Display Displays messages and prompts during operation. It also displays selections, text, numbers, and names when registering information. Before You Start Using This Machine 1 1-8 O Resolution Sets the resolution for the documents you send. P Contrast Adjusts the lightness/darkness of the documents you send or copy.
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One-Touch Panels Opened 1 Data Registration 3 Delayed Transmission Advanced Communication Transfer Memory Reference 1 4 Memory Reception Report ID 5 6 Tone 7 8 G F E Before You Start Using This Machine H 2 Stamp (Option) TTI Selector Pin Code Return + Subaddress Password Space Delete D C 1 Data Registration Starts data registration for speed dialing, sender information, and other important settings for sending and receiving. 2 Delayed Transmission Sets a time for delayed sending.
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9 Delete Deletes a number or letter entry only when you are registering or entering a number. 0 Return Press to enter a paragraph break when entering e-mail text. Before You Start Using This Machine 1 A Space Enters a space between letters and numbers on the LCD display when you are registering information and dialing. B Password Enables you to enter an ITU-T password so you can send a document with a password.
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Using the Menus and Operation Panel Keys General Guidelines for Registering Information Always keep these points in mind while you are using the menus: • If you pause and do not press a key for 120 seconds, the machine returns to the Standby mode automatically. You must then start the procedure from the beginning. • If your machine is set to manually receive, and the machine rings while you are registering information, pick up the handset.
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3 Set Press [▼] or [▲] to display the name of the desired menu title. There are eight Additional Functions menu items for Data Registration. ➞ 1 Before You Start Using This Machine NOTE Displaying menu names with [▼] or [▲] is rotational. If you press [▼] with the last menu name displayed, the display rotates to the first menu name. If you press [▲] with the first menu name displayed, the display rotates to the last selection.
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Entering Names for Registration When you come to a step that requires entering a name for data registration, follow the procedure below. In a display that requires a name entry, the letter or number in the upper right corner of the LCD display tells you the entry mode. 1 Press [ ] to change the entry mode. Display Entry Mode :A Text :1 Number What It Does Enables you to enter upper and lower case letters. You can also press [#] to enter a symbol. Enables you to enter numbers.
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For example, if you want to enter the word : ▲ Press 2 until you see an upper case ➞ press [ ] to move the cursor to the right ➞ press 2 until you see a lower case . To enter the rest of the word, press 6 until you see a lower case ➞ press [ ] to move the cursor to the right ➞ press 6 until an appears ➞ press [ ] to move the cursor to the right ➞ press 6 again until an appears. ▲ ▲ NOTE • When you are in the Text Entry mode, you can also enter symbols.
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Operation Panel Key Summary Table When you come to a step where you must enter a number or name for data registration — in this section, or any part of this manual and the Reference Guide — refer to the table below. To see some of the keys described below, you may have to open all three one-touch speed dialing panels. ■ Keys for Registering Information Key Description The search keys display the next or previous menu item. ▲▼ Press [▼] to display the next item in the menu.
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Things You Must Do Before Using This Machine The following registrations and procedures must be done before the machine is used for fax operations.
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What Is Sender Information? After your fax is received, the other party knows immediately where it came from because your sender information is printed at the top of every page you send. 12/31/2002 11:18 FAX 833 4423 WORLD ESTATE,INC. → ADAM BOOK,CPA 001 DATE AND TIME This is the date and time of the transmission. Before You Start Using This Machine 1 TELEPHONE NUMBER This is your fax telephone number. You can set the TX TERMINAL ID feature to set the prefix for this number as FAX or TEL.
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Registering the Current Date and Time Follow this procedure to set the current date and time. Data Registration Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Press [▼] or [▲] until <5.TIMER SETTINGS> appears ➞ press [Set]. Set ➞ 4 Set Press [▼] or [▲] until <1.DATE/TIME SETTING> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 5 Register the current date and time using the numeric keys. Use 24-hour notation to enter the time (e.g., 1:00 p.m. as 13:00).
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Registering the Machine’s Telephone Number and Unit Name Follow this procedure to register the number of your own machine, and register your name or company’s name. Set Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. 1 Before You Start Using This Machine Data Registration 1 ➞ Set 4 Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press [Set]. ➞ Set 5 Press [▼] or [▲] until <1.
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6 Set Press [▼] or [▲] until <1.USER TEL NO.> appears ➞ press [Set]. ➞ Before You Start Using This Machine 1 1 2 3 4 5 6 7 8 9 7 0 Enter the unit’s telephone number (up to 20 digits) using the numeric keys ➞ press [Set]. The unit’s telephone number is the telephone number of your own machine. ➞ Set The message appears on the LCD display for a few seconds. Data Registration Set 8 Press [Data Registration] to return to the menu.
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11 Press [Stop] to return to the Standby mode. Stop Checking and Setting the Telephone Line If you are not sure what type of telephone line you have, check with your local telephone company. To operate the machine, you must know if the machine is connected to a tone or rotary pulse line. The machine can be set to operate with either type of telephone line. The machine is set to operate through a tone line without making adjustments.
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Set 4 Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press [Set]. ➞ 1 Before You Start Using This Machine Set 5 Press [▼] or [▲] until <1.TEL LINE SETTINGS> appears ➞ press [Set]. ➞ NOTE If you have installed the optional Dual-Line Upgrade Kit, is displayed after pressing Set (Set). Press [▼] or [▲] to select <1. LINE 1> or <2. LINE 2> as dedicated line for fax functions ➞ press Set (Set). See “Registering Telephone Numbers for the Lines,” on p. 1-30.
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NOTE If your document transmissions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select ‘33600bps’, ‘14400bps’, ‘9600bps’, ‘7200bps’, ‘4800bps’, or ‘2400bps’. 9 Press [▼] or [▲] to select the desired transmission speed ➞ press [Set]. ➞ Set 10 If you want to select the reception speed, press [▼] or [▲] until <4.RX START SPEED> appears ➞ press [Set]. ➞ The telephone line type is set.
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Registering Sender’s Names Registering alternative sender’s names is optional, but you may want to register sender’s names if many people are using the machine. If each user registers his or her personal name as a sender’s name, they can enter their sender’s name to replace the unit’s name printed at the top of the documents they send. (See “Registering Required Sender Information (TX TERMINAL ID),” on p. 1-16.
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6 Set Press [▼] or [▲] to display a number (01 to 99) where you want to register the sender’s name ➞ press [Set]. You can also use the numeric keys to enter the number. ➞ NOTE • One number can accept a single name entry. • If a name is already registered, you will see that name to the right of the number. • Keep pressing [▼] or [▲] until you see a number with no entry. 7 Set Press [▼] or [▲] until <1.SENDER NAME REG.> appears ➞ press [Set].
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10 Press [▼] or [▲] until <1.SENDER FAX NUMBER> appears ➞ Set press [Set]. ➞ 1 11 Press [▼] or [▲] to select or ➞ press [Set]. : The user’s telephone number is registered as the sender’s fax number. :You can enter a different telephone number as the sender’s fax number. ● If you select : ❏ Proceed to step 13. ● If you select : ❏ Proceed to step 12.
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Changing or Erasing a Sender’s Name Repeat steps 1 to 5 of “Registering Sender’s Names,” on p. 1-24. 2 Press [▼] or [▲] to display the name you want to edit or delete ➞ press [Set]. Set ➞ 3 Set Press [▼] or [▲] until <1.SENDER NAME REG.> appears ➞ press [Set]. ➞ 4 Change or delete the sender’s name, and its personal settings. ● To change the sender’s name: Set ▲ ▲ ❏ If necessary, press [ ] or [ ], [Delete], [Space], and the numeric keys to change the sender’s name.
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Stop 6 Press [Stop] to return to the Standby mode. Before You Start Using This Machine 1 1-28 Things You Must Do Before Using This Machine CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Using the Optional Dual Line For details on how to connect two telephone lines to the machine, see Chapter 2, “Getting Started,” in the Reference Guide. How the Two Telephone Lines Operate The machine uses the two telephone lines in different ways. • Line 1, connected to the telephone jack (on the right side of the main unit) marked , can be used for all communications provided by the machine.
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Registering Telephone Numbers for the Lines The telephone numbers that you register using the procedure below appear on the LCD display of the other party’s fax machine during document transmissions, and appear in printed reports and lists. Follow this procedure to register telephone numbers for both lines connected to the Dual-Line Upgrade Kit. Before You Start Using This Machine 1 Data Registration Set 1 Open all three one-touch speed dialing panels. 2 Press [Data Registration].
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6 Set Press [▼] or [▲] until <1.LINE 1> appears ➞ press [Set]. ➞ Press [▼] or [▲] until <1.USER TEL NO.> appears ➞ press [Set]. 1 ➞ 1 2 3 4 5 6 7 8 9 8 Enter the telephone number for Line 1 (up to 20 digits) using the numeric keys ➞ press [Set]. Data Entry Keys: 0 Key Set Description 0-9 Enters a number. Space Enters a space (spaces are optional). + Enters a plus (+) sign in the telephone number.
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Set 10 Press [▼] or [▲] to select or ➞ press [Set]. ➞ 1 Before You Start Using This Machine NOTE The machine is set to operate through a touch tone line without making any adjustments. Set 11 Press [▼] or [▲] until <3.TX START SPEED> appears ➞ press [Set]. ➞ Set 12 If you want to change the transmission start speed, press [▼] or [▲] to select the desired transmission speed ➞ press [Set].
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NOTE If your document receptions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select ‘33600bps’, ‘14400bps’, ‘9600bps’, ‘7200bps’, ‘4800bps’, or ‘2400bps’. 15 Press [▼] or [▲] until <2. LINE 2> appears ➞ press [Set]. 1 ➞ 16 Enter the telephone number, select the telephone line type, and set the transmission and reception start speed for Line 2 in the same manner as described in steps 7 to 14.
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Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Before You Start Using This Machine 1 Set 4 Press [▼] or [▲] until <1.USER SETTINGS> appears ➞ press [Set]. ➞ Set 5 Press [▼] or [▲] until <8.TX LINE SELECTION> appears ➞ press [Set]. ➞ NOTE This setting is available only after the optional Dual-Line Upgrade Kit is installed on your machine. 1-34 Using the Optional Dual Line CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Set 6 Press [▼] or [▲] to display the desired setting ➞ press [Set]. The TX LINE SELECTION menu includes the following items: Item 1.AUTO* You can select a preferred line for sending faxes or disable the transmission of outgoing faxes altogether. The machine selects the idle line automatically. You can preset which line has the priority when both lines are idle. 1.LINE1 PRIMARY SECONDARY PROHIBIT TX 2.
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Before You Start Using This Machine 1 1-36 Using the Optional Dual Line CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Using Speed Dialing 2 CHAPTER This chapter introduces some basic dialing features, then shows you how to set up the speed dialing keys. Speed dialing includes One-Touch Speed Dialing, Coded Speed Dialing, Group Dialing, and Access Code Dialing. Directory dialing is also described in this chapter, and enables you to locate a number for dialing by searching a directory of names and numbers registered in the machine for speed dialing.
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Read This Before Entering Telephone Numbers Read this section before you register numbers for speed dialing, especially if your site has special dialing requirements, such as dialing through a PBX (Private Branch Exchange). Using Speed Dialing 2 Entering Pauses for Dialing If your machine is connected to a switchboard or PBX, you may have to dial a number to connect to an outside line. The outside number must also be registered with the fax number.
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Adjusting the Length of a Pause Follow this procedure to adjust the length of a pause entered within a number. NOTE This procedure is effective only for adjusting the length of pauses entered within telephone numbers. The 10 seconds pause entered at the end of a number cannot be adjusted. 1 Open all three one-touch speed dialing panels. Data Registration 2 Press [Data Registration]. Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <3.
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5 Set Press [▼] or [▲] until <2.PAUSE TIME> appears ➞ press [Set]. ➞ 2 3 4 5 6 7 8 9 2 0 Using Speed Dialing 1 Set Stop 2-4 6 Enter a new pause time (from 01 to 15 seconds) using the numeric keys ➞ press [Set]. ➞ 7 Press [Stop] to return to the Standby mode. Read This Before Entering Telephone Numbers CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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What Is Speed Dialing? Speed dialing enables you to streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission while pressing only a few keys. One-Touch Speed Dialing One-touch speed dialing enables you to start a document transmission by pressing only one key. You can register up to 72 destinations for one-touch speed dialing. The first group of keys numbered 1 to 24 are on the operation panel.
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Setting Up One-Touch Speed Dialing One-touch speed dialing enables you to dial a number and send a document at the press of one key. You can register up to 72 fax numbers, one for every one-touch speed dialing key on the operation panel. In addition to the telephone number and name of the other party, you can set the timer for the transmission, and enter other important settings.
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5 Set Press [▼] or [▲] until the one-touch speed dialing key’s number that you want to register appears ➞ press [Set]. You can also specify a one-touch speed dialing key by closing the appropriate one-touch speed dialing panel and pressing the one-touch speed dialing key that you want to register. ➞ 6 Set Press [▼] or [▲] until <1.TEL NUMBER ENTRY> appears ➞ press [Set]. ➞ 1 2 3 4 5 6 7 8 9 7 0 Enter the telephone number (up to 120 digits) using the numeric keys ➞ press [Set].
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1 2 3 4 5 6 7 8 9 0 9 Enter a name (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. Set ➞ The message appears on the LCD display for a few seconds. Using Speed Dialing 2 This completes the minimum settings for registering a one-touch speed dialing key.
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NOTE • If you want to use access code dialing, you have to register an access code (from two to five digits) that represents the telephone number you are registering for one-touch speed dialing. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key. (See “Setting Up the Access Code Key,” on p. 2-29.) 1 2 3 4 5 6 7 8 9 13 Enter an access code (from two to five digits) using the 2 numeric keys ➞ press [Set].
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1 2 3 4 5 6 7 8 9 16 Enter the time in 24-hour notation using the numeric keys (e.g., 1:00 p.m. as 13:00) ➞ press [Set]. 0 ➞ Set The message appears on the LCD display for a few seconds. NOTE • If you want to clear the time you have set, press (Stop) ➞ repeat the procedure from the beginning ➞ press C (Clear) at this step ➞ press Set (Set). • If you want to set another time, repeat the procedure from step 15. • To end this procedure and return to the Standby mode, press (Stop).
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The TX TYPE menu includes these items: Description REGULAR TX Designates the transaction as a normal transmission with no special features. You can cancel the currently set TX TYPE by selecting . CONFIDENTIAL TX Designates the transaction as a transmission to a confidential mailbox. Press [Set] ➞ enter the subaddress and password for the confidential mailbox. (See “Sending a Confidential Document,” on p. 7-12.) 1.PASSWORD The ITU-T password for the other party’s confidential mailbox. 2.
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Set 20 If you experience transmission errors during long distance sending, and want to change the long distance setting, press [▼] or [▲] until <4.INTERNATIONAL> appears ➞ press [Set]. If you do not want to perform this setting, proceed to step 22. ➞ 2 Using Speed Dialing Set 21 Press [▼] or [▲] to select the desired long distance setting ➞ press [Set]. You can select ‘DOMESTIC’, ‘INTERNATIONAL (1)’, ‘INTERNATIONAL (2)’, or ‘INTERNATIONAL (3)’.
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Set 24 If you want to turn ECM (Error Correction Mode) ‘ON’ or ‘OFF’, press [▼] or [▲] until <6.ECM> appears ➞ press [Set]. ➞ Set 25 Press [▼] or [▲] to select ‘ON’ or ‘OFF’ ➞ press [Set]. ➞ Set 26 If you want to select a telephone line for outgoing fax transmissions, press [▼] or [▲] until <7.TX LINE SELECTION> appears ➞ press [Set]. If you do not want to perform this setting, proceed to step 28.
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● If you select ‘FIXED’: ❏ Press [▼] or [▲] to select a line ➞ press [Set]. Set ➞ Set 28 If you want to select a sender name, press [▼] or [▲] until <8.SENDER NAME> appears ➞ press [Set]. 2 Using Speed Dialing If you do not want to perform this setting, proceed to step 30. ➞ Set 29 Press [▼] or [▲] to select a sender name ➞ press [Set]. ➞ If you want to set up other one-touch speed dialing keys, repeat this procedure from step 2.
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Setting Up Coded Speed Dialing Coded speed dialing enables you to dial a number and send a document by pressing four keys. Follow this procedure to register a telephone number for coded speed dialing and to perform its optional settings. Data Registration Set 1 Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Press [▼] or [▲] until <4.ADD. REGISTRATION> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <2.CODED SPD DIAL> appears ➞ press [Set].
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Coded Dial 1 2 3 4 5 6 7 8 9 5 Press [Coded Dial] ➞ enter a three digit code (000 to 127) using the numeric keys ➞ press [Set]. You can also press [▼] or [▲] to specify a coded speed dialing code ➞ press [Set]. ➞ 0 Set NOTE If a telephone number is already registered for the three digit coded speed dialing code, that number is displayed. If the code is registered for group dialing, appears on the LCD display. Using Speed Dialing 2 6 Set Press [▼] or [▲] until <1.
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1 2 3 4 5 6 7 8 9 0 9 Enter a name (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. Set ➞ This completes the minimum settings for registering a coded speed dialing code. ● To stop here and register another code: Data Registration ❏ Press [Data Registration] ➞ repeat the procedure from step 5. ● To end the procedure and return to the Standby mode: Stop ❏ Press [Stop].
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NOTE • If you want to use access code dialing, you have to register an access code (from two to five digits) that represents the telephone number you are registering for coded speed dialing. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key. (See “Setting Up the Access Code Key,” on p. 2-29.) 2 3 4 5 6 7 8 9 Using Speed Dialing 2 1 13 Enter an access code (from two to five digits) using the numeric keys ➞ press [Set].
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NOTE • If you want to clear the time you have set, press (Stop) ➞ repeat the procedure from the beginning ➞ press C (Clear) at this step ➞ press Set (Set). • If you want to set another time, repeat the procedure from step 15. • To end this procedure and return to the Standby mode, press (Stop). Data Registration 17 To continue registration, and set other options for the current coded speed dialing code, press [Data Registration]. 18 If you want to set the transmission type, press [▼] or [▲] until <3.
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Setting CONFIDENTIAL TX 2 Designates the transaction as a transmission to a confidential mailbox. Press [Set] ➞ enter the subaddress and password for the confidential mailbox. (See “Sending a Confidential Document,” on p. 7-12.) 1.PASSWORD The ITU-T password for the other party’s confidential mailbox. 2.SUBADDRESS The ITU-T subaddress for the other party’s confidential mailbox.
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Set 20 If you experience transmission errors during long distance sending, and want to change the long distance setting, press [▼] or [▲] until <4.INTERNATIONAL> appears ➞ press [Set]. If you do not want to perform this setting, proceed to step 22. ➞ press [Set]. You can select ‘DOMESTIC’, ‘INTERNATIONAL (1)’, ‘INTERNATIONAL (2)’, or ‘INTERNATIONAL (3)’. ➞ NOTE If you experience transmission errors during long distance sending, change the long distance setting.
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Set 24 If you want to turn ECM (Error Correction Mode) ‘ON’ or ‘OFF’, press [▼] or [▲] until <6.ECM> appears ➞ press [Set]. ➞ NOTE ECM (Error Correction Mode) reduces system and line errors during sending or receiving with another fax machine that supports ECM. If the other fax machine does not support ECM, this setting is ignored. If the transmission speed appears to be extremely slow, you may be able to speed up the transmission time by turning the ECM ‘OFF’.
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● If you select ‘FIXED’: ❏ Press [▼] or [▲] to select a line ➞ press [Set]. Set ➞ Set 28 If you want to select a sender name, press [▼] or [▲] until <8.SENDER NAME> appears ➞ press [Set]. 2 Using Speed Dialing If you do not want to perform this setting, proceed to step 30. ➞ Set 29 Press [▼] or [▲] to select a sender name ➞ press [Set]. ➞ If you want to set up other coded speed dialing codes, repeat this procedure from step 2. This completes all the optional settings for a coded speed dialing code.
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Setting Up Group Dialing Group dialing enables you to register several telephone numbers for one-touch speed dialing or for coded speed dialing so you can dial a large group of numbers by pressing a one-touch speed dialing key, or by pressing [Coded Dial], followed by a three digit code. Telephone numbers already registered for one-touch or coded speed dialing can be registered as members of a group. Using Speed Dialing 2 Follow this procedure to register a group of telephone numbers for group dialing.
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5 1 72 Specify an empty one-touch speed dialing key or coded speed dialing code that you want to set as the group dial ➞ press [Set]. Coded Dial ➞ 2 3 4 5 6 7 8 9 0 To specify a one-touch speed dialing key, press [▼] or [▲] to scroll through the number display, or close the appropriate one-touch speed dialing panel ➞ press the one-touch speed dialing key you want to specify.
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9 Set 2 3 4 5 6 7 8 9 2 0 Using Speed Dialing 1 Set Press [Set] to enter a name for the group. 10 Enter a name for the group (up to 16 characters long) using the numeric keys ➞ press [Set]. For more information on how to enter names, see “Entering Names for Registration,” on p. 1-13. ➞ The message appears on the LCD display for a few seconds. This completes the minimum settings for registering a group dial. Set 11 Press [▼] or [▲] until <3.
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NOTE • If you want to use access code dialing, you have to register an access code (from two to five digits) that represents the group dial you are registering. • To use access code dialing, you need to set ACCESS CODE to ‘USE’ from the SYSTEM SETTINGS menu, and set up the access code key. (See “Setting Up the Access Code Key,” on p. 2-29.) 2 3 4 5 6 7 8 9 14 Enter an access code (from two to five digits) using the numeric keys ➞ press [Set].
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NOTE • If you want to clear the time you have set, press (Stop) ➞ repeat the procedure from the beginning ➞ press C (Clear) at this step ➞ press Set (Set). • If you want to set another time, repeat the procedure from step 16. • To end this procedure and return to the Standby mode, press (Stop). Data Registration 18 To register another group, press [Data Registration] ➞ repeat the procedure from step 5. Using Speed Dialing 2 Stop 2-28 19 Press [Stop] to return to the Standby mode.
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Setting Up the Access Code Key Data Registration Set 1 Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <7.SYSTEM SETTINGS> appears ➞ press [Set]. ➞ If the prompt appears on the LCD display, enter the system administrator’s password using the numeric keys ➞ press Set (Set). Setting Up the Access Code Key CF-PL Facsimile Guide_USEN HT1-2188-000-V.
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Set 5 Press [▼] or [▲] until <5.ACCESS CODE> appears ➞ press [Set]. ➞ Set 6 Press [▼] or [▲] to display ➞ press [Set]. 2 Using Speed Dialing ➞ Set 7 Press [▼] or [▲] until <1.ACCESS CODE KEY> appears ➞ press [Set]. ➞ Set 8 Press [▼] or [▲] to select or ➞ press [Set]. : You have to press (#) before entering an access code when using access code dialing. : You can set a program one-touch key to be used as the access code key.
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NOTE If you have already set access codes when registering telephone numbers for one-touch speed dialing keys, coded speed dialing codes, or group dialing, you cannot open the NO OF CHARACTERS menu. If you want to change the number of characters for an access code, turn ‘OFF’ OPTIONAL SETTING for each speed dialing key, code or group. Set 10 Press [▼] or [▲] to enter the number of characters for the access code ➞ press [Set]. 2 Using Speed Dialing You can set from two to five characters.
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Using Speed Dialing Follow the procedures in this section to use speed dialing. The four speed dialing methods are one-touch speed dialing, coded speed dialing, group dialing, and access code dialing. If you forget where a number is registered, you can find it and dial it with directory dialing. (See “Using Directory Dialing,” on p. 2-39.) Using Speed Dialing 2 Using One-Touch Speed Dialing Follow this procedure to start a transmission and send a document with the press of a one-touch speed dialing key.
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If you are using Direct Sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling then transmitting the document. The number being dialed, name of the other party, and transaction number of the document are also displayed.
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Using Coded Speed Dialing Follow this procedure to start a transmission and send a document by pressing [Coded Dial] followed by a three digit code. IMPORTANT To use this feature, you must first register a telephone number for coded speed dialing. (See “Setting Up Coded Speed Dialing,” on p. 2-15.) 2 Using Speed Dialing 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3.
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NOTE • To start scanning immediately, press (Start). Otherwise, the machine waits five or ten seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) • The machine does not start dialing until you place your documents for sending. If you dial the code before you place your documents, the machine prompts you to set your documents.
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NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) 2 1 72 Using Speed Dialing 2 Coded Dial 1 2 3 4 5 6 7 8 9 0 Press the one-touch speed dialing key, or [Coded Dial] followed by the three digit code, where the group of telephone numbers you want to dial is registered.
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• If you want to cancel the transmission after you press a one-touch speed dialing key or enter a coded speed dialing code under which a group is registered, press (Stop). Using Access Code Dialing Follow the procedure to start a transmission and send a document using access code dialing. 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3.
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After five or ten seconds, the machine starts to send the document. The transaction number and page numbers of the document are also displayed during scanning. 2 Using Speed Dialing If you are using Direct sending, you will see a series of brief, alternating messages that tell you the machine is dialing, calling, then transmitting the document. The number being dialed, name of the other party, and transaction number of the document are also displayed. NOTE • To start scanning immediately, press (Start).
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Using Directory Dialing 1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3. NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Directory 1 2 3 4 5 6 7 8 9 0 Set 2 Press [Directory].
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Set 4 Press [▼] or [▲] to scroll through the other names ➞ press [Set]. ➞ NOTE • The names for one-touch speed dialing numbers are prefixed with two digits, and the names for coded speed dialing numbers are prefixed with an asterisk ( ) and three digits. • If the display does not change after you press [▼] or [▲], this means only one name and number is registered for the key you just pressed.
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Sending Documents 3 CHAPTER This chapter describes the fundamental procedures for dialing and sending documents. We also show you how to send a document to more than one location, set a document for delayed sending, and send a document with a subaddress and password. Setting a Document for Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Preparing the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Setting a Document for Sending This section explains how to place your documents on the machine. Preparing the Document Follow these simple guidelines to check your document before you set your document on the machine for scanning. 3 Sending Documents IMPORTANT • For best results, load only documents of recommended standard size and weight. (See “Documents You Can Scan,” on p. 14-4.) • To avoid paper jams, never feed thick documents or documents backed with carbon paper.
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Setting the Document on the Machine You can set a stack of up to 50 letter or A4 size pages, or 20 legal or 11" x 17" or B4 size pages into the document feeder for scanning. However, the effective scanning width is up to 10" (B4) size paper. 1 Place your document face up in the document feeder tray. If the document is too long for the document feeder tray (e.g., legal size or 11" x 17"), pull out the document extension tray.
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3 Make sure the document is below the load limit marks for A4/LTR or B4/LGL sizes. 4 Insert the document fully into the feeder until the leading edges of the document stops. Sending Documents 3 The following messages appear on the LCD display: NOTE If the machine already displays before you set your document, a small-sized document, such as a STMT document, may have remained in the automatic document feeder from a previous fax or copy job.
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Press the appropriate key underneath the indicators repeatedly to illuminate the desired scan setting. Ultra Fine Super Fine Fine Standard Resolution [Resolution]: Darker Standard Lighter Contrast Text Text/Photo Document Type Adjusts the resolution for documents with fine text and thin lines. The higher the resolution, the higher the output quality, but the slower the scanning speed.
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Selecting a Sender’s Name Follow this procedure to select one of the registered sender’s names. Sender’s names are selected by pressing [TTI Selector]. NOTE • This setting is optional. If you do not select a sender’s name before sending a document, the registered unit’s name is printed at the top of the document in the sender information area. (See “Registering Required Sender Information (TX TERMINAL ID),” on p. 1-16.
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Set 4 Press [▼] or [▲] until the desired sender’s name appears on the LCD display ➞ press [Set]. You can also press [TTI Selector] repeatedly to search for the desired sender’s name. 5 Continue the procedure for sending the document. Sending Documents 3 Selecting a Sender’s Name CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Using Regular Dialing When you come to a step that requires dialing a number, you can dial the number with the keys on the numeric keypad, just like you would when dialing a telephone number. This is called “regular dialing.” NOTE To make dialing easier, register frequently used numbers to the one-touch speed dialing keys or coded speed dialing codes. (See “Using Speed Dialing,” on p. 2-32.) Sending Documents 3 1 Place your documents on the machine.
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Cancel Sending a Document Follow this procedure to cancel a transmission in progress. Cancel Sending on a Single Line 1 3 Press [Stop]. If you are using Direct Sending, an alarm sounds, and the transmission is canceled immediately. Press [Set]. Sending Documents Stop If you are using Memory Sending, the following message is displayed: 2 Press [ ] to cancel the transmission. If you do not want to cancel the transmission, press (#).
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Cancel Sending on a Dual Line If you have installed the optional Dual-Line Upgrade Kit and both lines are in use at the same time, and you want to select a transmission to cancel, follow this procedure. Stop 1 Press [Stop]. If the machine is using both lines when you press [Stop], you will be prompted on the LCD display to select which transaction you want to cancel. Sending Documents 3 NOTE If you are using Direct Sending, you cannot a switch the lines.
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Checking/Canceling Fax Jobs Flow of Checking Operations Follow the procedure below to check the detailed information about a fax transaction. This feature is convenient when you want to check the status of a transaction without printing an Activity Report. Monitor Set 1 Press [Monitor]. 2 Press [Set]. Sending Documents 3 If you want to check the transaction results, press [ ] or [ ] to display <2.TX/RX RESULTS>. 3 Press [Set]. Set To scroll through the list of jobs, press [▼] or [▲].
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Stop 4 Press [Stop] to return to the Standby mode. Canceling with the Stop key Stop 1 Press [Stop]. ● If you press [Stop] during scanning: Sending Documents 3 Set ❏ Press [Set]. The scanning stops and the job will be canceled. ● If there is only one job being processed: ❏ Press [ ]. If you do not want to cancel the job, press (#). The job will be canceled. ● If there are multiple jobs: ❏ Press [ Set 3-12 ] to select the fax job you want to cancel ➞ press [ ❏ Press [Set].
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❏ Press [▼] or [▲] to select a job ➞ press [Set]. Set ➞ ❏ Press [ ]. If you do not want to cancel the job, press (#). The selected job will be canceled. 3 Sending Documents NOTE • You cannot select multiple jobs and cancel them all at once. • When canceling multiple jobs, select and cancel one by one. Canceling a Job from the Monitor Screen You can cancel a fax job during sending or while it is waiting to be processed. 1 Display the job you want to cancel.
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Dialing Long Distance with Regular Dialing Follow this procedure to dial a long distance number and send a document using regular dialing. NOTE To take advantage of the speed dialing features, register frequently dialed long distance numbers under one-touch speed dialing keys or coded speed dialing codes. (See “Setting Up One-Touch Speed Dialing,” on p. 2-6. or “Setting Up Coded Speed Dialing,” on p. 2-15.) Sending Documents 3 1 Place your documents on the machine.
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1 2 3 4 5 6 7 8 9 3 Dial the long distance number using the numeric keys. 0 1 2 3 4 5 6 7 8 9 4 Dial the remainder of the number using the numeric keys ➞ press [Start]. 0 Start After a few moments the call connects. NOTE • If you did not press (Hook) in step 2, you may have to insert a pause at the end of the telephone number. The pause at the end of a number is 10 seconds.
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Overview of Sending Methods This section briefly describes the methods and advantages of the three main sending methods: Memory Sending, Direct Sending, and Manual Sending. Memory Sending Memory Sending enables you to scan and send your documents fast, allowing you to get your documents back quickly so you do not have to spend so much time standing around the machine. You can start scanning documents for sending even while the machine is busy sending another document.
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2 Specify the destination. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) Start 3 Press [Start]. The machine starts scanning the first page into memory. NOTE • If you are using one-touch or coded speed dialing with the timeout feature ‘ON’, you do not need to press (Start).
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Direct Sending The machine dials the number, connects the call, and then scans and sends the document one page at a time. Direct Sending is slower than Memory Sending, but because this method bypasses the memory, you can send a document ahead of other documents stored in memory. SEND Sending Documents 3 NOTE • Direct Sending scans and sends each page one at a time. • With Direct Sending, you can watch each page as it is scanned and sent.
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3 Specify the destination. You can specify the destination using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, group dialing or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) Start 4 Press [Start]. The machine dials the other party’s number and sends the fax. Each page is sent as it is scanned.
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Manual Sending Manual Sending enables you to talk to the other party before you send the document. This method is useful if the operator of the other fax machine must manually prepare the fax machine to receive your document. Sending Documents 3 NOTE The handset is available as an option. (See Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.). 1 Place your documents on the machine.
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NOTE • When entering a number using regular dialing, if you see that you have entered an incorrect digit, press [Delete] to delete the rightmost digit ➞ enter the correct digit. • You can also use C (Clear) to clear the entire telephone number ➞ begin entering the telephone number again. • If you notice that you made a mistake while the machine is dialing the number, press (Stop) to return to the Standby mode ➞ start again. When you hear the other party answer the call, pick up the handset and talk.
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Redialing When the Line Is Busy If the other party’s line is busy or there is no answer, the machine waits two minutes, then tries to dial the same number again. This feature is called “Automatic Redialing.” What Is Automatic Redialing? 3 Sending Documents After the initial dialing attempt, the machine waits two minutes, and tries to dial again. If the second attempt fails, the machine waits for two more minutes, and makes a third and final attempt to complete the call.
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Setting Up Redialing Follow this procedure to modify these redialing features: • The number of times the machine attempts to redial. • The length of the time interval that the machine waits between redialing attempts. • Whether to perform automatic redialing when a transmission error occurs. Set Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set].
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Set 6 Press [▼] or [▲] to display ➞ press [Set]. If you select ‘OFF’, proceed to step 8. In this case, redialing is not attempted after the first dialing attempt fails. ➞ Set 7 Press [▼] or [▲] to display the desired Auto Redial setting ➞ press [Set]. The AUTO REDIAL menu includes the following items: 3 Sending Documents Setting 1. REDIAL TIMES Description Sets the number of times the machine attempts to dial a number before it cancels the transaction automatically.
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8 Press [Stop] to return to the Standby mode. 3 Sending Documents Stop Redialing When the Line Is Busy CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Sequential Broadcasting to More Than One Location Follow this procedure to scan the documents once and send them to several locations. With this sending method, called “Sequential Broadcasting,” you can send the same document to a maximum of 210 locations. NOTE • If you frequently send the same document to several locations, use Group Dialing. With Group Dialing, you can register up to 199 facsimile numbers, and send the same document to these numbers with the press of only one or four keys.
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● To use one-touch speed dialing: ❏ Press the desired one-touch speed dialing key. You can dial up to 72 destinations. 1 72 ● To use coded speed dialing: 1 2 3 4 5 6 7 8 9 ❏ Press [Coded Dial] ➞ enter the desired three digit code using the numeric keys. You can dial up to 128 destinations. 3 0 ● To use access code dialing: 1 2 3 4 5 6 7 8 9 ❏ Press the access code key ➞ enter the access code (from two to five digits) using the numeric keys.
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NOTE • You must dial the second destination within five seconds of dialing the first destination. All subsequent destinations must be specified within 10 seconds of each other. • If you wait longer than the timeout interval before specifying the next destination, the machine starts scanning the documents. The timeout interval can be turned ‘OFF’. (See “TX (Send) Settings,” on p. 11-14.) Start 3 After you have specified all of the destinations, press [Start].
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Sending Documents at a Preset Time Follow this procedure to set a time for sending documents. This feature is called “Delayed Sending” or “Timer Sending.” Use Delayed Sending to store a document in memory, then have it sent at a later time when the telephone rates are lower. NOTE You can set up to 70 documents for Delayed Sending. 1 Sending Documents 3 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3.
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4 Start Specify the destinations ➞ press [Start]. You can specify up to 210 destinations using regular dialing, one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing. (See “Using Regular Dialing,” on p. 3-8, “Using Speed Dialing,” on p. 2-32, or “Using Directory Dialing,” on p. 2-39.) ➞ NOTE • When entering a number using regular dialing, if you see that you have entered an incorrect digit, press [Delete] to delete the rightmost digit ➞ enter the correct digit.
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6 Press [Set]. The machine scans the documents and stores them into memory. NOTE • The machine holds the documents in memory until the specified time arrives for the documents to be sent. Then, the machine sends the documents to the destinations you specified. • To cancel a document set for Delayed Sending, press [Delete File]. (See “Erasing a Document from Memory,” on p. 9-22.) 3 Sending Documents Set Sending Documents at a Preset Time CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Sending a Document with a Subaddress/Password You can send documents with ITU-T standard subaddresses and passwords. In order for a transaction to succeed, the subaddresses and passwords on the sending and receiving fax machine must match. You can use two methods to send a document with an ITU-T subaddress and password: • Press a one-touch speed dialing key or a coded speed dialing code registered for subaddress/password sending.
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NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Specify the destinations using the one-touch speed dialing, coded speed dialing, access code dialing, or directory dialing telephone numbers registered for subaddress/password sending. For detailed instructions, see “Using Speed Dialing,” on p.
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1 Place your documents on the machine. For instructions explaining how to place your documents, see “Setting the Document on the Machine,” on p. 3-3. NOTE • You can adjust the resolution, contrast, and document type for scanning. (See “Adjusting the Scan Settings,” on p. 3-4.) • You can also specify a sender’s name with [TTI Selector]. (See “Selecting a Sender’s Name,” on p. 3-6.) Sending Documents 3 Set 2 Specify the destination ➞ press [Set].
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1 2 3 4 5 6 7 8 9 4 Enter the ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [Set]. 0 ➞ Set 5 Password If you want to enter a password, press [Password]. 1 2 3 4 5 6 7 8 9 6 Enter the ITU-T password (up to 20 digits) using the numeric keys ➞ press [Set]. 0 ➞ Set Start 7 Press [Start]. The machine starts to scan the document, dials the number, and sends the document with the subaddress and password you specified.
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Sending Documents 3 3-36 Sending a Document with a Subaddress/Password CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Receiving Documents 4 CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically or manually. To use the Manual Receive mode, it is required to install the optional handset kit or connect an extension telephone to answer telephone calls. Receiving Documents Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Setting the Automatic Receive Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Receiving Documents Automatically After you take your machine out of the box and set it up, it is set to receive documents automatically. Use the Automatic Receive mode for a machine on a dedicated telephone line that you do not need for telephone voice communication. Receiving Documents 4 Setting the Automatic Receive Mode Check the LCD display. If is displayed, the machine is in the Automatic Receive mode. When a fax document is sent to you, your machine receives the document automatically.
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■ Optional Dual Line Transactions If you have installed the optional Dual-Line Upgrade Kit and both lines are in use at the same time, press [▼] or [▲] to switch the display so you can view either transaction in progress. (See “Using the Optional Dual Line,” on p. 1-29.) ■ Reception Error Messages Here are few of the most common error messages. • The machine has run out of paper while printing a document: Open the printer cover and replace the toner cartridge.
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Receiving Documents Manually When you receive documents manually, you can monitor all incoming calls yourself by picking up the handset every time the machine rings. If you pick up the handset and determine the call is from another person, start your conversation. If you hear a slow beep tone, this means the call is a fax transmission. To receive the document, press [Start], then hang up the handset.
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Set 3 Press [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set]. ➞ Set 4 Press [▼] or [▲] until <4.RX SETTINGS> appears ➞ press [Set]. ➞ 5 4 Press [▼] or [▲] until <2.RECEIVE MODE> appears ➞ press [Set]. Receiving Documents Set ➞ Set 6 Press [▼] or [▲] to select ➞ press [Set]. ➞ Stop 7 Press [Stop] to return to the Standby mode. The machine enters the Manual Receive mode and appears on the LCD display. 8 Every time you hear the telephone ring, pick up the handset.
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Start 9 Press [Start] to start receiving the document ➞ hang up the handset by placing it back on the handset cradle. The machine starts to receive the document. NOTE The machine makes a beeping sound if the handset is not completely on its handset cradle. This is called the “Off Hook Alarm.” The off hook alarm can be turned ‘OFF’. (See “User Settings,” on p. 11-5.) Receiving a Document Manually with an Extension Telephone You can connect one extension telephone to the machine.
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4 If you hear a slow beep tone, dial 25 (the Remote Receive ID) on the extension telephone ➞ hang up. The machine starts receiving the document. NOTE You can change the number for the Remote Receiving ID (from 00 to 99), or turn the feature ‘OFF’. (See “Changing the Remote Receive ID,” on p. 4-7.) Changing the Remote Receive ID Follow this procedure to change the Remote Receive ID. Set Open all three one-touch speed dialing panels. 2 Press [Data Registration]. 3 Press [▼] or [▲] until <3.
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6 Set Press [▼] or [▲] to display ➞ press [Set]. If you want to turn OFF the remote receiving feature, select ‘OFF’ ➞ proceed to step 8. ➞ 1 2 3 4 5 6 7 8 9 7 Enter a new number for the ID (00 to 99) using the numeric keys ➞ press [Set]. 0 ➞ Set Receiving Documents 4 Stop 4-8 8 Press [Stop] to return to the Standby mode. Receiving Documents Manually CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Cancel Receiving a Document Follow this procedure to cancel receiving a document. Cancel Receiving on a Single Line 1 Visually check the In Use/Memory lamp to confirm that a document is being received. When the machine is receiving a document, the In Use/Memory lamp flashes green. 2 Receiving Documents Stop 4 Press [Stop] to cancel the reception. The following message is displayed: 3 Press [ ] to cancel receiving the document. To continue receiving the document, press (#).
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NOTE If the Receive (RX) Report feature is ‘ON’, or set to ‘PRINT ERROR ONLY’, an RX Report also prints. (See “Report Settings,” on p. 11-11.) 12/31/2002 12:50 FAX 833 4423 WORLD ESTATE,INC. 001 ********************* RX REPORT *** *** ********************* INCOMPLETE RECEPTION TX/RX NO RECIPIENT ADDRESS DESTINATION ID ST. TIME TIME USE PGS.
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Using the Machine as a Copier 5 CHAPTER This chapter describes all the settings and procedures for using the machine as a copier. Preparing the Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Setting a Document on the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 Adjusting the Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Preparing the Document Follow these simple guidelines to check your document before you set the document on the machine for copying. IMPORTANT • For best results, load only documents of recommended standard size and weight. (See “Documents You Can Scan,” on p. 14-4.) • To avoid document jams, never feed thick documents or documents backed with carbon paper.
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Setting a Document on the Machine You can set a stack of up to 50 letter or A4 size pages, or 20 legal, or 11" x 17", or B4 size pages into the machine for copying. However, the effective scanning width is up to 10" or B4 size paper. 1 Place your documents face up in the document feeder tray. If the documents are too long for the document feeder tray (e.g., legal size or 11" x 17"), pull out the document extension tray.
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IMPORTANT Do not set the document guides so tight against the sides of the document, that the document bends. 3 Make sure the documents are below the load limit marks for A4/LTR or B4/LGL sizes. 4 Insert the documents fully into the feeder until the leading edges of the documents stop.
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Adjusting the Scan Settings Canon’s original UHQ (Ultra High Quality) imaging technology enables you to make copies that are very close to the quality of the original document. For best results, adjust the scan settings for special documents before copying. NOTE • The light indicators on the operation panel tell you the current settings. • After the document is copied, the settings return to the previously set settings before copying.
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Making Copies Follow this procedure to use the machine as a copier. 1 Place your documents on the machine. For details on how to place your documents, see “Setting a Document on the Machine,” on p. 5-3. Copy Using the Machine as a Copier 5 2 Press [Copy]. 3 Specify the document settings. For details, see “Adjusting the Scan Settings,” on p. 5-5. Darker Standard Lighter Contrast Text Text/Photo Document Type NOTE When copying, the Resolution is fixed to [Ultra Fine].
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1 2 3 4 5 6 7 8 9 5 Enter the number of copies (01 to 99) using the numeric keys. 0 NOTE If you make a mistake and want to enter a different copy quantity, press C (Clear). 6 Press [Start]. Copying starts. 5 Using the Machine as a Copier Start Making Copies CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.
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Checking/Canceling Copy Jobs Flow of Checking Operations If you press [Monitor], the job status display appears. You can check the status of copy jobs on the display. Monitor 1 Press [Monitor]. 2 Press [ ] or [ ] to display <2. COPY> ➞ press [Set]. Using the Machine as a Copier 5 Set ➞ The recent job appears on the display. To scroll through the list of the jobs, press [▼] or [▲]. NOTE The Monitor screen does not appear during scanning. Stop 5-8 3 Press [Stop] to return to the Standby mode.
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Canceling with the Stop Key Stop 1 Press [Stop]. ● If you press [Stop] during scanning: Set ❏ Press [Set]. The scanning stops and the job will be canceled. ● If there is only one job being processed: ]. If you do not want to cancel the job, press (#). 5 Using the Machine as a Copier ❏ Press [ The job will be canceled. ● If there are multiple jobs: ❏ Press [ Set ] to select the copy job ➞ press [ ]. ❏ If the prompt