Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read Important Safety Instructions first ĺp. . Keep this manual for future reference. For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM.
Manuals for the Machine Starter Guide The Starter Guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine. Wireless LAN Setting Guide (MF4890dw/MF4880dw Only) This manual describes Wireless LAN setup procedures and causes and countermeasures for trouble you might face during the setup. Be sure to read this manual before using the machine.
How to Use This Manual Symbols Used in This Manual Indicates a situation that may lead to death or injury to persons. WARNING To use the machine safely, always pay attention to these warnings. CAUTION Indicates a situation that may lead to injury to persons or damage to equipment. To use the machine safely, always pay attention to these cautions. Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.
Main Functions Adjusting Quality Adjust image quality by setting the density, resolution, and sharpness. Enlarging and Reducing • Copy → P.32 • Fax → P.52 • Copy → P.31 • Print → P.40 Multiple Documents onto Single Page Print multiple pages onto a single page. • Copy → P.35 • Print → P.42 2-Sided Printing* Fax Print copies, received faxes, or documents on both sides of paper. • Copy → P.34 • Print → P.41 • Fax → P.69 One-touch/Coded/Group Dialing → P.
Copy 1 2 3 1 2 3 1 2 3 2 2 2 3 3 3 1 1 1 Collating Copies → P.35 Copying ID Card → P.36 Collate copies when copying multiple documents. Copy both sides of an ID card onto a single page. Print Booklet Printing* → P.43 Poster Printing → P.44 Watermark Printing → P.45 • Combine two pages onto a single • Magnify and divide a single-paged page, and then print on both sides. • Make a booklet by folding printouts in half and binding. image to print on multiple sheets of paper.
Contents Basic Operation Learn the Names and Functions of Each Part of the Machine ……… Front Side …………………………………………………………… Interior ……………………………………………………………… Back Side …………………………………………………………… Learn the Functions of the Operation Panel ………………………… Switch to Copy/Fax/Scan Mode ……………………………………… Enter Text …………………………………………………………… Set Date and Time …………………………………………………… Place Documents …………………………………………………… Placing Documents on the Platen Glass …………………………… Placing Documents in the Feeder …………………………………… Load Paper ………
Print Print a Document …………………………………………………… Enlarge or Reduce a Document ……………………………………… Print a Double-Sided Document (MF4890dw/MF4880dw Only) …… Print Multiple Pages onto One Sheet ………………………………… Print a Booklet (MF4890dw/MF4880dw Only) ……………………… Print a Poster ………………………………………………………… Add Watermarks to a Printout ……………………………………… View and Cancel Print Jobs…………………………………………… 40 40 41 42 43 44 45 46 Fax (→ p.105) You can see frequentely asked questions about the receive mode.
Scan (→ p.106) You can see frequentely asked questions about the scan function.
Basic Operation This chapter describes overall information about the machine, and how to place the documents and load the paper. Read this chapter first.
Learn the Names and Functions of Each Part of the Machine Front Side MF4890dw MF4880dw/MF4770n Feeder Automatically feeds documents into the machine (→P.20). Document return tray Returns documents after scanning. Tray extension Pull out to load large size documents. Document feeder tray Place your documents in this tray. Document guides Adjust these guides to fit the document. Feeder cover Open this cover to clear paper jams (→P.95). Operation panel Use the panel to control the machine (→P.14).
Basic Operation Platen glass Used to scan non-standard size paper or books, as well as standard size paper (→P.20). Output tray Printed documents are output here Output tray extension Pull out the tray extension when using paper larger than LTR. Paper stopper Use the paper stopper to prevent paper from falling out of the output tray. Ventilation slots Scanning area Scans documents from the feeder. (MF4890dw/ MF4880dw only) Allows heat to escape from inside of the machine.
Interior Toner cover Open this cover to access the toner cartridgeorclearpaperjams(→P.88,P.96). Paper exit guide Open this guide to clear paper jams (→P.96). Toner guides When inserting the toner cartridge, fit the protrusions on the toner cartridge into these guides (→P.88).
MF4890dw/MF4880dw Basic Operation Back Side MF4770n Rating label The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are specified. Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center. USB port Connect to a computer via a USB cable. LAN port Connect to a network via a LAN cable. HAND SET EXT. External device jack Connect an external telephone.
Learn the Functions of the Operation Panel Navigate the menu or options. (See “Navigating the Menu” on the next page.) Reset Press to return to standby mode. Back Press to return to the previous screen. ▲/▼ Press to scroll up and down, or to increase or decrease a value. • Press to return to the previous screen, proceed to the next One-touch Speed Dial Keys Press to specify recipients registered to one-touch keys (→p.56). ◄/► screen, or move the cursor to the left or right.
Basic Operation Enter letters and numbers (→p.17). 0 to 9 Press to enter letters and numbers. (Numeric Keys) • Press to switch the character entry mode. • When sending a fax, press to switch * between pulse and tone dialing. # Scan►PC1/ Scan►PC2 Press to send the scanned documents to the registered computer for each keys. Paper Save Copy Press to copy with a preset setting to save paper. Press to enter symbols. Clear Press to delete letters and numbers. Stop Press to cancel jobs.
Switch to Copy/Fax/Scan Mode Switch to Copy, Fax, or Scan mode first to use each mode. Press the desired mode key. If you do not operate the machine for a while, the machine returns to the Copy mode (standby mode) automatically. Copy Mode Copy: Press Start 100% 1 LTR Density: + -0 Original Type: Text... 2-Sided: Off 01 Displays the copy ratio, paper source, paper size, and number of copies. To change the settings: 1. Press [▲] or [▼] to highlight an item, and then press [OK]. 2.
Basic Operation Enter Text Enter characters with the alphanumeric keys. To switch entry modes: Uppercase alphabetic letters and symbols Lowercase alphabetic letters and symbols <12> Numbers To enter text, symbols, and numbers: Press a key several times until the desired character is displayed. Key ] (Tone) repeatedly. Press [ or 1. Press [▲] or [▼] to highlight , and then press [OK]. 2. Press [▲] or [▼] to highlight the desired mode, and then press [OK].
Set Date and Time If the incorrect date or time is printed on faxes or reports, change the date and time settings. 1 2 3 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight
Basic Operation Place Documents Choose the appropriate way to place documents according to the document’s type. When placing non-standard documents such as heavy paper, small paper, or booklets: Check available documents 11 3/4" (297 mm) 8 1/2" (215.9 mm) Size (Width X Length) Maximum Weight Maximum 4.4 lb (2 kg) Capacity 1 sheet Use the platen glass. (→p.
Placing Documents on the Platen Glass 1 2 Open the feeder. 3 Align the document with the appropriate paper size marks. • If the document does not match any of the paper size marks, align the upper left Place your document face down. edge of your document with the arrow mark. • If the document is a transparency, place white paper above the document. STMT A5 B5 A4 LTR CAUTION • When closing the feeder, be careful not to get your fingers caught. • Do not press down on the feeder forcefully.
Neatly place the documents face up. • Place the document under the load limit guides (A). • Make sure that the paper stack does not exceed the load limit marks (B). A 5 Basic Operation 4 B Align the document guides tightly to the width of the document. IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. IMPORTANT • While scanning documents, do not add or remove documents.
Load Paper Before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams. Step 1 Check if the type of paper is appropriate. Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the available paper or precautions, see [Basic Operation] [Loading paper] in the e-Manual.
Basic Operation Loading Paper in the Paper Cassette This section describes how to load letter paper in the Paper Cassette. When loading envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead” (→p.25). 1 Lift the dust cover. 2 Spread the paper guides a little wider than the paper size. 3 Gently load the paper into the paper cassette with the print side face up, until the edge of the paper stack meets the back of the paper cassette.
5 6 Close the dust cover. Specify the loaded paper size and type (→p.25). Loading Paper in the Multi-Purpose Tray 1 Spread the paper guides a little wider than the paper. 2 Gently load the paper into the paper cassette with the print side face up, and adjust the paper guides tightly to the width of the paper. IMPORTANT 3 24 If the paper guides are too loose or too tight, this may result in misfeeds or paper jams. Specify the loaded paper size and type (→p.26).
Basic Operation Loading Envelopes or Paper with a Letterhead This section describes how to load envelopes and paper with a letterhead. Envelopes Before Loading Flatten envelopes to release any remaining air. Loosen any stiff corners of the envelopes, and flatten any curls, as shown in the figure. Loading Orientation Load the envelopes with the flaps face up. Envelope No.10, DL, ISO-C5 Paper with a Letterhead or Logo Loading Orientation Load the paper properly by following the instructions below.
Setting a Paper Size and Type Make sure that the Paper Settings match the size and the type of the loaded paper. 1 2 Press [ 3 Press [▲] or [▼] to highlight the desired paper size, and then press [OK]. • To specify the paper size manually, select , and then refer to ] (Paper Settings). Press [▲] or [▼] to highlight or , and then press [OK]. “Specify a Paper Size Manually” at the bottom of this page to specify the size.
You can switch to and cancel the Quiet mode, by pressing [ Basic Operation Switch to the Quiet Mode ] (Quiet Mode). • By default, the Quiet mode is set to . To change this setting to , • • • • and specify the time to switch to the Quiet mode automatically, press [ ] (Menu) , and then specify a time. When the Quiet mode is On, the processing speed of functions becomes slower. The Quiet mode cannot be used with some paper sizes or types.
Use the Toner Saver Mode You can set whether or not to conserve toner when copying or faxing. When using the Toner Saver mode, the output may not be clear, as subtle details, such as thin lines and light colors, may not be clearly reproduced. 1 2 3 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Preferences Sound Volume Control Display Settings Toner Saver Mode Paper Feed Method Sw...
Copy This chapter describes basic copy functions.
Make a Basic Copy 1 Place your documents (→p.19). IMPORTANT 2 3 If the document guides are too loose or too tight, this may result in misfeeds or paper jams. Switch to the Copy mode (→p.16). Enter the desired copy quantity (1 to 99) with the alphanumeric keys. ] (Clear) to delete the entered copy quantity. • Press [ Copy: Press Start 100% 1 LTR Density: + -0 Original Type: Text... 2-Sided: Off 01 4 Press [ ] (Start). Canceling Copy Jobs Press [ ] (Stop) twice.
Copy by Saving Paper You can save paper with [ Place your documents (→p.19) Press [ ] (Paper Save Copy). Press [▲] or [▼] to highlight the desired dcombination option, and then press [OK]. <2 on 1 1→2-Sided>* Copy two pages onto each of both sides of paper. <4 on 1 1→2-Sided>* Copy four pages onto each of both sides of paper. <2 on 1 1→1-Sided> Copy two pages onto one side of each paper.. <4 on 1 1→1-Sided> Copy four pages onto one side of each paper.
Adjust the Image Quality for Copy Relation between the density and document type: If is set to , will be changed to . Adjusting the density You can make the density brighter or darker than the original documents. 1 2 3 4 Place your documents (→p.19). Switch to the Copy mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [◄] or [►] to adjust the density , and then press [OK].
Adjusting the sharpness You can sharpen or soften the edges of images by adjusting the sharpness. Place your documents (→p.19). Switch to the Copy mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [◄] or [►] to adjust the sharpness, and then press [OK]. Sharpness - 5 Press [ + Copy 1 2 3 4 – : Less sharpness (Suitable for photos) + : More sharpness (Suitable for documents written in pen or pencil) ] (Start).
Make Double-Sided Copies (MF4890dw/MF4880dw Only) You can make double-sided copies from single-sided documents. When using the MF4890dw, you can also make double-sided or single-sided copies from double-sided documents. 1 Place your documents (→p.19). • To make double-sided copies from single-sided documents, place the documents in the feeder or on the platen glass. • To make double-sided or single-sided copies from double-sided documents, place documents in the feeder.
Copy Multiple Pages onto One Sheet You can combine multiple pages (two or four pages) onto one copy sheet. Place your documents (→p.19). Switch to the Copy mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Copy 1 2 3 4 Press [▲] or [▼] to highlight <2 on 1> or <4 on 1>, and then press [OK]. N on 1 Off 2 on 1 4 on 1 ID Card Copy 5 Press [▲] or [▼] to highlight the desired scan size, and then press [OK].
Copy a Double-Sided ID Card You can make a copy of a double-sided ID card onto single-sided paper. 1 Place an ID on the platen glass. • Place the card at the center of the left edge of the platen glass, with a 1/4” (5 mm) space created. To place the card horizontally STMT A5 B5 STMT A4 A5 LTR 5mm To place the card vertically STMT A5 B5 STMT A4 5mm A5 LTR 2 3 4 5 6 Switch to the Copy mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK].
View and Cancel Copy Jobs You can view or cancel copy jobs while the jobs are in progress. Press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK]. View the details of a copy job or cancel the job. • To view the details, press [▲] or [▼]. • To cancel the job, press [▲] or [▼] to highlight , and then press [OK].
Memo 38
Print This chapter describes basic Print functions.
Print a Document 1 Make sure that a computer and the machine are connected properly, and the printer driver is installed on the computer. 2 3 Open a document from an application, and then open the Print window. 4 Specify the print settings such as the number of copies and print orientation, and click [OK]. 5 Click [Print] to start printing. Select your printer driver, and click [Preferences] (or [Properties]). Canceling Print Jobs Press [ ] (Stop) twice.
3 Click the [Basic Settings] tab, and then specify the print ratio. Select the paper size of the document. To automatically scale the document to fit the loaded paper, select an output size. To specify the print ratio manually, select [Manual Scaling], and then specify the scaling ratio. Print 4 5 Click [OK] to return to the Print window. Click [OK] to start printing. Print a Double-Sided Document (MF4890dw/MF4880dw Only) You can print on both sides of paper.
Print Multiple Pages onto One Sheet You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single sheet of paper. This feature allows you to save paper or to view several pages at once. 1 2 Open a document from an application, and then open the Print window. 3 Click the [Basic Settings] tab, and then specify the number of pages and a page layout. Select your printer driver, click [Preferences] (or [Properties]), and display the Printing Preferences window.
Print a Booklet (MF4890dw/MF4880dw Only) You can print pages side-by-side, and then fold them to create a booklet. 1 2 Open a document from an application, and then open the Print window. 3 Click the [Basic Settings] tab, select [Booklet Printing], and then click [Booklet]. 4 Specify the settings for the booklet, and then click [OK]. Select your printer driver, click [Preferences] (or [Properties]), and display the Printing Preferences window.
Print a Poster You can enlarge a one-page document and print it on multiple pages. You can then combine the printed pages to create a large poster. 1 2 Open a document from an application, and then open the Print window. 3 Click [Basic Settings] tab, and then select [Poster(N×N)] from the [Page Layout] drop-down menu. Select your printer driver, click [Preferences] (or [Properties]), and display the Printing Preferences window.
Add Watermarks to a Printout You can add watermarks, such as “DRAFT,” to a document. 1 2 Open a document from an application, and then open the Print window. 3 Click the [Page Setup] tab, and then specify the settings for watermark printing. Select your printer driver, click [Preferences] (or [Properties]), and display the Printing Preferences window. Print Select to add watermarks. Select the desired watermark. Select to create a new original stamp.
View and Cancel Print Jobs You can view or cancel print jobs that are waiting or in progress. 1 2 3 Press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK]. View the details of a print job or cancel the job. • Press [▲] or [▼] to view the print job status. • Press [OK] to view the detailed information. • To cancel the job, press [▲] or [▼] to highlight , and then press [OK].
Fax This chapter describes the basic fax functions. (→ p.105) You can see frequentely asked questions about the receive mode. About PC Fax You can fax documents directly from a computer using PC Fax (Fax driver). By faxing directly from the computer, you can reserve paper and toner, and send a higher-quality fax document. See “PC Fax” in the e-Manual.
Register Numbers in the Address Book You can register frequently-used numbers in the address book. You can register numbers to one-touch keys or coded dialing codes for convenient dialing. • To set an address book PIN, press [ ] (Menu) , and then specify the PIN. • If the address book is protected with a PIN, you must enter the PIN when you press [ ] (Address Book). Enter your PIN, and then press [OK] to use the address book.
7 8 Press [▲] or [▼] to highlight , and then press [OK]. Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK]. Name (Max 16 char.) CANON Entry Mode: A 9 Press [▲] or [▼] to highlight , and then press [OK]. 10 Enter the fax number, press [▲] or [▼] to highlight , and then press [OK]. • Select to specify detailed options as needed.
8 9 Press [▲] or [▼] to highlight , and then press [OK]. Enter the fax number, press [▲] or [▼] to highlight , and then press [OK]. • Select to specify detailed options as needed. Destination (Max 40) 0123456789 Set Details 10 Press [▲] or [▼] to highlight , and then press [OK]. 11 Press [▲] or [▼] to highlight the coded dialing number you want to register (001 to 100), and then press [OK]. • Up to 100 coded dialing codes are available.
5 Press [▲] or [▼] to highlight , and then press [OK]. Destination Type Fax Group 6 If you selected in step 4, press [▲] or [▼] to highlight an empty one-touch key (01 to 04), and then press [OK]. • If you selected in step 4, proceed to step 7. 7 8 Press [▲] or [▼] to highlight , and then press [OK]. Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK]. 9 Fax Name (Max 16 char.
Editing and Deleting Registered Destinations You can edit or delete destinations registered in the address book. 1 2 3 Switch to the Fax mode, and then press [ Press [◄] or [►] to highlight < ] (Address Book). > (Menu). Press [▲] or [▼] to highlight the desired option, and then press [OK]. • For a one-touch key or coded dialing code, edit the name, fax number, one-touch key, or coded dialing code.
Selecting the Resolution You can select a resolution that is appropriate for the document. Set a higher resolution for documents that contain small text. 1 2 3 4 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Select the desired resolution, and then press [OK].
Specifying the Double-Sided Document Format (MF4890dw Only) You can set the document format to scan double-sided documents automatically. 1 2 3 4 Place your documents in the feeder (→p.20). Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight <2-Sided Original>, and then press [OK]. Press [▲] or [▼] to highlight the desired option, and then press [OK]. Read only one side of documents. • Read both sides of documents. • Select when the document is book type.
Send a Fax Entering a Fax Number with the Alphanumeric Keys 1 Place your documents (→p.19). 2 3 Fax IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. Switch to the Fax mode (→p.16). Enter the recipient’s fax number with the alphanumeric keys. Send: Press Start Destinations: 001 012XXXXXX RX Mode: Auto Resolution: 200 x 1... 4 Press [ ] (Start). When loading documents into the feeder Scanning documents starts.
Using the One-Touch Keys You can easily send faxes to a destination registered to a one-touch key. You can send faxes to multiple destinations at once, if a group is registered to the one-touch key. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Adjust the image quality of the documents as needed (→p.52). Press the one-touch key of the desired destination. • The number registered to the one-touch key is displayed.
Searching the Address Book You can search a name registered to the address book. 1 2 3 4 5 Place your documents (→p.19). Switch to the Fax mode (→p.16). Adjust the image quality of the documents as needed (→p.52). Press [ ] (Address Book). Press [◄] or [►] to search for a recipient. CANON 0123456789 GroupA 2 Destin... User01 01234567... 6 7 Select or an initial in the recipient’s name. Fax All A-Z Press [▲] or [▼] to highlight the desired recipient, and then press [OK]. Press [ ] (Start).
Sending a Fax to Multiple Destinations (Sequential Broadcast) You can send the same document to multiple recipients at once. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Specify the destination. Press [▲] or [▼] to select the desired method for specifying destinations.
Select a destination from the address book. Enter the numbers registered in the coded dialing codes.6 Press [ ] (Redial/Pause), and then press [OK]. • A pause added to the end of the number is fixed at 10 seconds. 7 Press [ ] (Start). Calling a Recipient before Sending a Fax In the following cases, follow the procedure below to send faxes: • If you want to call a recipient before sending a fax • If the recipient’s machine cannot receive a fax automatically To use this function, you must connect the handset or an external telephone to the machine.
Receive a Fax (Receive Mode) Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits your needs. (→ p.105) You can see frequantely asked questions about the receive mode. Do you want to use a telephone (voice call)? mode No See “Using the Machine for Fax Only” (→p.61). Yes Do you want to use an answering machine? Connect an answering machine to the machine. mode Yes See “Using the Answering Machine“ (→p.
Using the Machine for Fax Only Set the fax receive mode to . 1 2 3 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine Fax When a Fax or Call Comes In When a fax comes in, the machine automatically begins receiving the fax after two rings. If a voice call comes in, the caller will hear a fax tone.
When a Fax or Call Comes In The machine automatically detects whether the call is a fax or voice call after two rings. If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine rings until it is answered or the caller hangs up. Using the Answering Machine Set the fax receive mode to . 1 2 3 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK].
When a Fax or Call Comes In The machine continuously rings in Manual mode. Pick up the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in Manual Mode,” to manually switch to receive mode. Receiving Faxes in Manual Mode 2 If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the procedure below to manually switch to receive mode. 5 1 If you hear a beep when you answer the call, press [ (Remote RX ID).
Receive a Fax from Memory If a fax is stored in memory, you can view the sender of the received fax and print or forward the fax. Switching to Memory Lock Mode 1 2 3 Press [ 4 Press [▲] or [▼] to highlight , and then press [OK]. 5 6 Press [▲] or [▼] to highlight , and then press [OK]. ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK].
Viewing/Canceling/Forwarding Received Fax Documents You can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations. 1 2 3 4 Press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight a job to be checked, and then press [OK].
View/Cancel/Forward a Fax Job You can view or cancel fax jobs that are waiting or in progress. 1 2 Press [ 3 Press [▲] or [▼] to highlight or , and then press [OK]. 4 Press [▲] or [▼] to highlight a job to be checked, and then press [OK]. • To cancel the job, in , press [▲] or [▼] to select . ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK].
Settings for Sending Faxes Settings Options Bold: Default settings Details Register your machine name (the name of company or the user) or a fax number for the machine. The name and number that you register will appear at the top of the fax. If you cannot send a fax, change the line type.
Restricting Fax Sending Functions 1 2 3 4 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight the desired item, and then press [OK]. • See “Settings for Restricting Fax Sending.” Restrict TX Function Address Book PIN Restrict New Destin... Allow Fax Driver TX Restrict Sending Fr... 5 6 Specify the setting values, and then press [OK].
Changing Fax RX Settings 1 2 3 4 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight or , and then press [OK]. Press [▲] or [▼] to highlight the desired item, and then press [OK]. • See “Settings for Receiving Faxes.” RX Function Settings ECM RX Incoming Ring Remote RX Switch to Auto RX Specify the setting values, and then press [OK].
Options Bold: Default settings Settings Off On Details Set to scale images automatically so they fit the selected paper size or to reduce the image according to the specified ratio. - Reduction Ratio: Auto, 97%, 95%, 90%, 75% - Reduction Direction: Vertical/ Horizontal, Vertical Only Off On Specify whether or not to print a received date, day of the week, time, number, and page number at the bottom of the page when printing received faxes.
Communication Management Settings Settings Options Bold: Default settings Details 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Change the transmission or receiving start speed if you have difficulty sending or receiving faxes. Off On - Memory Lock PIN: Seven-digit number - Report Print: Off, On - Memory Lock Time: Off, On Generally, received documents are immediately printed.
Memo 72
Scan This chapter describes the basic scan functions. (→ p.106) You can see frequentely asked questions about the scan function.
Understand the Scanning Method Various scanning methods are provided. Scan a Document with the Operation Panel (→p.75, p.77). Basic Method Connect your computer to the machine. You can use the operation panel to scan an image, and then send the image to a computer. Scan a Document with the MF Toolbox (→p.78). You can set the various scan settings with the MF Toolbox.
Scan a Document with the Operation Panel You can scan a document using the Scan mode. Make sure that a computer and the machine are connected (See the Starter Guide). 2 Place your documents (→p.19). 3 4 Switch to the Scan mode (→p.16). Scan 1 Press [▲] or [▼] to highlight , and then press [OK]. Select the scan type. Computer Remote Scanner 5 Press [▲] or [▼] to specify a destination, and then press [OK].
7 Press [OK] to start scanning. When placing your documents in the feeder Scanning operation starts. When placing your documents on the platen glass 1. To continuously scan the document, press [▲] or [▼] to highlight , and then press [OK]. 2. press [▲] or [▼] to highlight , and then press [OK]. • When scanning is complete, the folder that contains the scanned images is opened on the screen of the computer. Canceling Scan Jobs Press [ ] (Stop) twice.
Scanning a Document Using a Shortcut Key You can perform a scan easily by registering destinations and frequently used settings in shortcut keys in advance. Registering a Shortcut Key 1 2 3 Press [ 4 Press [▲] or [▼] to highlight , and then press [OK]. • To confirm the destination registered in the shortcut key, select ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK].
Performing a Scan Using a Shortcut Key 1 Make sure that the computer and the machine is connected (See the Starter Guide). 2 3 Place documents (→p.19). Press [ ] (Scan►PC1) or [ destination is registered. ] (Scan►PC2) into which the desired When placing your documents in the feeder Scanning operation starts. When placing your documents on the platen glass 1. To continuously scan the document, press [▲] or [▼] to highlight , and then press [OK]. 2.
6 When the MF Toolbox appears, click the desired scan mode button. [Mail] • The scan preset for an e-mail attachment is displayed. • The scanned document will be attached to a new message in your e-mail application. • The scan preset for the OCR (Optical Character Reader) is [OCR] [Save] displayed. • The scanned document will be read by your OCR software. • The scan preset for a high quality scanning is displayed.
Configuring Scan Settings Using the MF Toolbox This section describes the layout and features of each setting dialog box of the MF Toolbox. For more details, see [Scanning] → [Using the MF Toolbox] in the e-Manual. • Set the location of a document to be scanned. • [Auto Mode] that detects the source automatically is recommended. Example: When [Mail] or [PDF] menu is selected in MF Toolbox Set the size of the document to be scanned. • Set the color mode.
• Select to specify the scan settings using the scanner driver (→p.82). • When [Start] is clicked with this check box selected, the [ScanGear MF] dialog box appears. • This check box is not available when you scan using the [OCR] button. Set the orientation of the document. Scan Set the PDF file type to save the scanned image. PDF (Single Page) Creates a single-page PDF file. PDF (Multiple Pages) Save all scanned images as a single PDF file.
Scan a Document with the Scanner Driver If you use the scanner driver window (ScanGear MF Window), you can use various features and scan only the necessary part with the preview function. 1 Make sure that a computer and the machine are connected properly, and the MF Toolbox is installed on the computer (See the Starter Guide). 2 3 4 5 6 Place your documents (→p.19). 7 When the scan setting window appears, select the [Display the Scanner Driver] check box, and then click [Start].
Maintenance and Management This chapter describes how to clean the machine, replace the toner cartridge, and explains the report and list functions used for managing the machine.
Clean the Machine Clean the exterior and interior of the machine, platen glass, feeder, and the fixing unit periodically. Cleaning the Exterior and Interior Clean the exterior and interior of the machine to prevent toner powder and paper dust from accumulating inside. IMPORTANT For safety, be sure to turn OFF the machine and disconnect all cables from the machine before cleaning the machine.
4 Remove any toner or paper debris from the interior of the machine, with a soft, dry cloth that is clean and lint-free. 5 6 7 Insert the toner cartridge. Close the toner cover, and then lower the scanning platform. Reconnect all the cables, and then turn ON the power. CAUTION When closing the scanning platform: Be careful not to get your fingers caught. Do not touch the fixing unit (A). Touching the fixing unit (A) may cause burns as it becomes very hot during use.
Cleaning the Platen Glass and Feeder If a scanned image has unexpected specks, clean the platen glass and feeder. Cleaning the Platen Glass 1 2 3 4 Turn OFF the machine and disconnect all the cables from the machine. Remove any documents from the platen glass. Open the feeder. Clean the platen glass and the under surface of the feeder. • Clean the platen glass with a well wrung out cloth dampened with water and wipe it with a soft, dry cloth. 5 6 Close the feeder.
Check and Replace Toner Cartridges Toner cartridges are consumable products. When the toner has almost run out, a message appears in the display and streaks may appear on printed pages. Check the toner level, and replace the toner cartridge if necessary. Toner is nearly out. Density: + -0 Original Type: Text... 2-Sided: Off Prepare toner cartridge. Density: + -0 Original Type: Text... 2-Sided: Off OR Check the toner level, as needed. See the bottom of this page.
Conserving the Toner to Extend the Life of Toner Cartridges If you redistribute the toner, you may be able to print for some time until the toner runs out. CAUTION If toner comes in contact with your hands or clothing, wash them immediately in cold water. Do not use warm water, as it will set the toner and make it difficult to remove the toner stains. 1 Lift the scanning platform, open the toner cover, and then remove the toner cartridge.
1 Open the operation panel and the toner cover, and then remove the toner cartridge. 2 Prepare a new toner cartridge. • Store the protective bag. It is required when you remove the toner cartridge for printer maintenance or other purposes. Shake the toner cartridge 5-6 times to evenly distribute the toner. Maintenance and Management Place the toner cartridge on a flat surface, remove the tab, and carefully pull the sealing tape completely out (20” (50 cm)).
3 Insert the toner cartridge. 4 Close the toner cover, and then lower the scanning platform. WARNING Do not dispose of a used toner cartridge in open flames. This may cause the toner remaining inside the cartridge to ignite, resulting in burns or a fire. When cleaning up spilled or scattered toner: If you accidentally spill or scatter toner, carefully gather the toner particles together or wipe them up with a soft, damp cloth in a way that prevents inhalation.
Manage Using the Report and List Functions Print out reports or lists to view communication status, address book information, or settings, for monitoring the machine. 1 2 3 4 5 Press [ ] (Report). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight a report or list, and then press [OK].
Configure Settings Using the Remote UI If the machine is connected to a network, you can monitor and configure the machine from the computer using the Remote UI. 1 Configure the network settings for the machine (See the Starter Guide) • Set the machine used on a TCP/IP network, and then connect the machine and a computer to a network router or hub. 2 Start the web browser, enter “http:///” in the address filed, and then press [Enter] key on your keyboard.
Troubleshooting This chapter describes how to clear paper jams and offers solutions to problems you may be having.
Clear Jams When appears on the display, a paper jam has occurred in the feeder or inside the machine. To remove the jammed document or paper, follow the instructions on the display. Paper jam. Press [ ] to display steps. WARNING When removing jammed documents or paper: Use caution to avoid paper cuts.
Clearing Document Jams in the Feeder After removing any documents placed in the feeder, follow the procedure below to remove jammed documents. MF4890dw Open the feeder cover and lift the lock release lever. 2 Remove any jammed document by pulling it gently. 3 Hold the green grip, and then open the inner cover. 4 Remove any jammed document by pulling it gently. 5 6 7 Close the inner cover. Troubleshooting 1 Replace the release lever and close the feeder cover. Place documents in the feeder.
MF4880dw/MF4770n 1 Open the feeder cover. 2 Remove any jammed document by pulling it gently. 3 4 Close the feeder cover. Place documents in the feeder. Clearing Paper Jams Inside the Machine Follow the procedure below to remove jammed paper. Step 96 1 Check and remove the jammed paper inside the machine. 1 2 Lift the scanning platform, and then open the toner cover. 3 Remove any jammed paper by pulling it gently. Remove the toner cartridge.
4 Push up the green colored part (A), and then pull the paper exit guide (B) to open. (A) (B) 5 Remove any jammed paper by pulling it gently. 6 Lift the paper exit guide, and then firmly close it. • Ensure that each end of the paper exit guide is closed. 7 Gently pull any jammed paper downward from between the fixing unit (A) and roller (B) until the leading edge emerges from the machine. (A) (B) 8 When the leading edge emerges, hold both sides of the jammed paper and carefully pull it out.
Step 98 2 Check and remove the jammed paper in the paper cassette. 1 Remove any jammed paper by pulling it gently. 2 Lift the dust cover, and then remove any paper loaded in the paper cassette. 3 Remove any jammed paper by pulling it gently. 4 Reload paper into the paper cassette, and then lower the dust cover.
Step 3 Check and remove the jammed paper in the rear cover. (MF4890dw/MF4880dw only) 1 Open the rear cover. 2 Remove any jammed paper by pulling it gently. 3 Close the rear cover. Step 1 2 4 Lower the scanning platform and restore to a printable condition. Insert the toner cartridge. Close the toner cover and lower the scanning platform. CAUTION Troubleshooting Do not touch the fixing unit (A). Touching the fixing unit (A) may cause burns as it becomes very hot during use.
Resolve a Displayed Message This section describes some of messages related to the toner, memory, and paper. For more details about other messages, see [Troubleshooting] [Onscreen Messages] in the e-Manual. Message Action The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge (→p.88). When the toner is evenly distributed inside the cartridge, it can be used for some time.
Resolve an Error Code If an error occurs, a report that contains a 3-digit error code is printed. Locate the error code in the table and follow the recommended actions to resolve the problem. Job No. Address Name Start Time Call Length Sheets Result 0123 0123456789 name 01/01 02:07 AM 01'15 1 NG #018 Busy/No Signal Error code Error Code Cause Action #001 A document jam has occurred. Remove the jammed document. Transmission failed due to the high volume of data.
Error Code Cause Action The machine’s memory is full. Print, send, or delete any documents stored in memory. The data size exceeds the machine’s available memory. Reduce the data resolution or change the file format to reduce the data size. #099 A user canceled a job that is processing to be sent or received. Try to send or receive the document again. #995 A document waiting to be sent or received has been canceled by a user. Try to send or receive the document again.
Symptom Example Action • Verify that the appropriate paper is being used (→p.22). • Print a test page with new paper. • If the machine is not in use for a long time after the toner cartridge The printed paper has vertical streaks. Smudge marks of spattering toner appear around the text or as patterns. The overall print result is dark. has been replaced, change the settings from the operation panel. • When copying, change the settings from the operation panel.
Resolve a Problem Follow the procedures below to resolve your problem. WARNING If the machine makes strange noises or emits smoke or odors: Turn OFF the power immediately, disconnect the power cord, and contact the Canon Customer Care Center. Do not attempt to disassemble or repair the machine yourself. IMPORTANT 1 Verify that the Error indicator is not on or blinking. • Make sure that paper is loaded properly (→p.22). • Remove any jammed paper (→p.94).
FAQ Fax Q Can I turn off the incoming ring when receiving a fax? └A Fax Q When using mode, I often miss voice calls because the incoming ring rings only for a short period of time. How do I increase the time of rings when receiving a voice call? └A Fax Q Q Select in the fax mode , and then specify the desired ring time (sec.).
Q How do I use the Scan function when the machine is connected to a computer via a network? └A You must register the machine to the MF Network Scan Utility first. To register, 1. From the task tray on your desktop, click [ ]. 2. Place a check next to the machine, and then click [OK]. Q Can I use the scan function when using a machine and drivers that are shared by another person? └A Q No, you may not use the scan function when sharing drivers that are installed to another computer.
Q Can I change the folder that the scanned images are saved to? └A Yes, you can change the folder to save the scanned images when scanning with the MF Toolbox. To change, 1. From the MF Toolbox screen, click [Browse]. 2. Locate a folder to save the scanned images, and then click [OK]. Q Can I scan multiple images and save as a single PDF file? └A Yes, you can save multiple images as a single PDF file when scanning with the MF Toolbox. To make a single PDF file of multiple pages, 1.
If a Power Failure Occurs The machine cannot be used while the power supply is cut OFF. The fax function during a power failure : • Faxes cannot be sent or received. • You may not be able to make a call with the external telephone depending on your telephone. • You may be able to receive a call with the external telephone We appreciate your support of The Canon Cartridge Recycling Program. Working together we can make a significant contribution to a cleaner planet.
Please be sure that the shipment does not exceed UPS specifications. Maximum weight = 70 lb. (31.8 kg) Maximum length = 108” (2,743 mm) Maximum girth (length + 2 x width + 2 x height) = 130” (3,302 mm) If your shipment exceeds the above limits, please call 1-800-OKCanon for special shipping information. Please Note: Do not send defective cartridges for replacement. Defective cartridges under warranty should be exchanged by an authorized dealer or service facility as provided in the warranty.
• Please contact an authorized Canon dealer if the machine CAUTION • Do not install the machine in the following locations. Doing so may result in personal injury, fire or electrical shock.
• If toner spills from the toner cartridge, avoid inhaling it or allowing it to come into contact with your skin. If the toner comes into contact with your skin, wash immediately with soap. If you inhale the toner or your skin becomes irritated due to contact with the toner, consult a physician or poison control center immediately. Others WARNING • If you are using a cardiac pacemaker: This machine generates a low level magnetic field.
Pre-Installation Requirements for Canon Facsimile Equipment This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subjected to state tariffs. A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 11, “Appendix,” for specific dimensions and weight. In Case of Equipment Malfunction Users in the U.S.A. B. Order Information 1. A single telephone line (touch-tone or rotary) should be used. 2.
DDD (Direct Distance Dial) line -orIDDD (International Direct Distance Dial) line if you communicate overseas Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without “Call Waiting” can be used with your facsimile unit.
• Le nombre d’équivalents sonnerie (REN) de ce produit est 1,0. • Les réparations sur un appareil certifié doivent être faites par une société d’entretien canadienne autorisée par le Gouvernement canadien et désignée par le fournisseur. Toute réparation ou modification que pourrait faire I’utilisateur de cet appareil, ou tout mauvais fonctionnement, donne à la compagnie de télécommunication le droit de débrancher I’appareil.
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