Series Basic Guide What Can I Do with This Machine? Before Using the Machine Document Handling Print Media Sending Faxes (MF3240 Only) Receiving Faxes (MF3240 Only) Copying Printing Scanning PC Faxing (MF3240 Only) Maintenance Troubleshooting Machine Settings Appendix Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
Manuals for the Machine ● Machine Set-Up ● Software Installation ● ● ● ● Basic Features Maintenance Machine Settings Specifications Starter Guide Basic Guide (This Document) CD-ROM ● Advanced Features ● System Monitor ● Reports and Lists Advanced Guide CD-ROM ● Printing Features ● Scanning Features ● PC Faxing Features Software Guide CD-ROM CD-ROM Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
What Can I Do with This Machine? What Can I Do with This Machine? Fax Features (MF3240 Only) Specify a recipient with a single key One-Touch Speed Dialing → p. 4-7 Specify a recipient with a two-digit code Coded Dialing → p. 4-14 Specify multiple recipients with a single key Group Dialing → p.
What Can I Do with This Machine? Fax Features (continued) Send a fax to multiple recipients Broadcasting → Advanced Guide Receive faxes in memory without printing out Memory Reception → Advanced Guide Reject faxes without their numbers Reception Restriction → Advanced Guide Fas (continued) iii
What Can I Do with This Machine? Copy Features Select a scan mode depending on the type of image Image Quality → p. 6-3 ABC ABC ABC ABC Adjust the density level of scanned images Density → p. 6-4 Enlarge or reduce copied images Zoom Ratio A → p.
Printer Feature What Can I Do with This Machine? Print a document from a PC ABC ABC ABC ABC Printing → Software Guide Scanner Feature Specify detailed scanning options to suit various images Scanning ABC ABC ABC ABC → Software Guide PC Fax Feature (MF3240 Only) Send a fax from a PC PC Faxing → Software Guide v
Contents Manuals for the Machine................................................................. i What Can I Do with This Machine? What Can I Do with This Machine? ............................................... ii Fax Features (MF3240 Only)........................................... ii Copy Features ................................................................ iv Printer Feature................................................................. v Scanner Feature ........................................
Timer Settings............................................................................1-10 Setting Sleep Mode ....................................................1-10 Setting Daylight Saving Time (MF3240 Only).............1-13 2 Document Handling................................................................. 2-1 Scanning Area..............................................................................2-2 Loading Documents ....................................................................
5 Receiving Faxes (MF3240 Only)............................................. 5-1 6 Copying .................................................................................... 6-1 What Can I Do with This Machine? Scan Settings ...............................................................................6-3 Image Quality................................................................6-3 Density..........................................................................6-4 Zoom Ratio .......................
12 Machine Settings ................................................................. 12-1 Machine Settings .......................................................................12-1 Printing User’s Data List (MF3240 Only) ....................12-1 Accessing the Setting Menu .......................................12-3 COMMON SETTINGS ...............................................12-5 COPY SETTINGS ......................................................12-6 TIMER SETTINGS ....................................
How to Use This Guide What Can I Do with This Machine? Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. WARNING Indicates a warning that may lead to death or serious injury if not observed. CAUTION Explains how to avoid actions that could injure you or damage your machine. NOTE Explains operating restrictions and how to avoid minor difficulties.
Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken from the LaserBase MF3240. What Can I Do with This Machine? When there is any difference between MF3240 and MF3220, it is clearly indicated in the text, e.g., “MF3240 Only.
Legal Notices What Can I Do with This Machine? Trademarks Canon, the Canon logo, and LaserBase are trademarks of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners. Copyright Copyright © 2006 by Canon Inc. All rights reserved.
Before Using the Machine Before Using the Machine Machine Components A Platen glass cover Open this cover when placing a document on the platen glass. A B Platen glass Place documents. B C Operation panel Controls the machine. D C Outputs printouts. E D G Front cover Open this cover when installing the toner cartridge or clearing paper jams. E F Output tray F Multi-purpose feeder Feeds paper when you insert one by one manually. G Paper cassette Holds the paper supply.
H I H* J Telephone line jack I* External device jack Connect an external device. J USB port Connect the USB (Universal Serial Bus) cable. K Face up cover Open this cover when outputting paper face up or clearing paper jams. K L Power socket Connect the power cord. L M M Extension cover Protects paper supply in the paper cassette from dirt and dust. *MF3240 Only 1-2 Before Using the Machine Connect the telephone cable.
Operation Panel Main Operation Panel ● MF3240 Before Using the Machine A B UT S A C R D Q E F G P O NM Processing/Data indicator Flashes during sending or receiving faxes. Lights when the machine has waiting jobs. B L G H I [FAX] key [SCAN] key J Error indicator [Density] key Press to adjust copy or fax density. 1-3 [Enlarge/Reduce] key Numeric keys [Stop/Reset] key [Energy Saver] key Press to set or cancel Sleep mode manually.
L [Tone] key Q Press to switch from rotary pulse to tone dialing. M N [Collate/2 on 1] key Press to collate copies, or press to set 2 on 1 copying. R [Image Quality] key S [ ] key Press to decrease the value for various settings. Also press to see the previous item in the menu. T LCD display Displays messages and prompts during operation. Displays selection, text, and numbers when adjusting the settings. [Additional Functions] key Press to select or cancel modes in Additional Functions.
● MF3220 Before Using the Machine A B SR Q A D E F C P O G NM LK Processing/Data indicator [COPY] key L M D N [Density] key O [Enlarge/Reduce] key Press to enlarge or reduce copy ratio. G H P Numeric keys Press to enter numbers. Q [Stop/Reset] key [Energy Saver] key [Start] key Press to start copying and scanning. K [Collate/2 on 1] key Press to collate copies, or press to set 2 on 1 copying. 1-5 [OK] key [ ] key Press to decrease the value for various settings.
Facsimile Operation Panel (MF3240 Only) A C D A One-Touch Speed Dial keys Press to use one-touch speed dialing (Preregistered frequently used numbers) or Group Dialing. B [Address Book] key F E [Coded Dial] key Press to perform coded dialing. E [Redial/Pause] key Press to redial the last dialed number when fax is standing by, or press to insert a pause when entering a fax number.
LCD (Standby Mode) Fax Mode* (MF3240 Only) Copy Mode Before Using the Machine A 31/12 2005 FaxOnly A SAT 10:50 STANDARD B 100% C B TEXT D E A Date & Time A Zoom ratio B Receive mode B Paper size C Image quality C Quantity D Density E Image quality * MF3240 Only Scan Mode SCANNING MODE NOTE – When the machine is plugged in, the LCD displays first, and then displays until standby display appears.
Toner Cartridge * “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi-function devices that may contain printer components” issued by ISO (International Organization for Standardization). Toner Cartridge name: Canon EP-27 Cartridge Model Name Supported Canon Genuine Cartridge MF3220 MF3240 Canon EP-27 Cartridge Print Yield Approx.
Before Using the Machine Maintaining the Toner Cartridge ● Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. ● Avoid locations subject to high temperature, high humidity, or rapid changes in temperature. ● Do not expose the toner cartridge to direct sunlight or bright light for more than five minutes. ● Store the toner cartridge in its protective bag.
Timer Settings Setting Sleep Mode When the machine remains idle for a certain period of time, it automatically enters Sleep mode. Before Using the Machine 1 2 3 [OK] 1 2 3 Press [Additional Functions]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select , then press [OK].
6 Before Using the Machine 4 5 [OK] 4 5 Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values with the numeric keys. 6 1-11 Press [Stop/Reset] to return to standby mode.
NOTE Before Using the Machine – To resume normal mode from Sleep mode, press [Energy Saver] on the operation panel. – To enter Sleep mode manually, press [Energy Saver] on the operation panel.
Setting Daylight Saving Time (MF3240 Only) In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time.” Before Using the Machine 1 5 2 3 4 [OK] 1 2 3 4 5 1-13 Press [Additional Functions]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [Stop/Reset] to return to standby mode.
Document Handling Document Handling Document Requirements Type – – – – – – Plain paper Thick documents Photographs Small documents (e.g., index cards) Special types of paper (e.g., tracing paper*, transparencies*, etc.) Book (Height: max. 35 mm) Size (W × L) Max. 216 × 297 mm Weight Max. 2 kg Quantity 1 sheet * When copying a transparent document such as tracing paper or transparencies, use a piece of plain white paper to cover the document after placing it face-down on the platen glass.
Scanning Area 1 mm 1 mm 2 mm 2 mm 2-2 Document Handling Make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
Document Handling Loading Documents 1 Lift up the platen glass cover. 2 Place your document face down.
3 Align the document with the appropriate paper size marks. 4 Gently close the platen glass cover. The document is ready for scanning. CAUTION – When closing the platen glass cover, be careful not to get your fingers caught, as this may result in personal injury. – Do not press down the platen glass cover forcefully, as this may damage the platen glass and cause personal injury. NOTE Remove the document from the platen glass when scanning is complete.
Print Media Print Media Paper Requirements Paper cassette Multi-purpose feeder Size (W × L) A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISO-C5), LTR (76 × 127 to 216 × 356 mm) A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISOC5), LTR, LGL (76 × 127 to 216 × 356 mm) Weight 64 to 128 g/m2 64 to 163 g/m2 Quantity Max. 250 sheets (64 g/m2) Max. 1 sheet (64 g/m2) Type Plain Paper, Plain Paper L, Heavy Paper, Heavy Paper H, Transparency NOTE The default paper size is A4.
Printable Area 5 mm 5 mm 5 mm 5 mm 3-2 Print Media The shaded area indicates the approximate printable area of A4-size paper and envelope.
Print Media Paper Guidelines ● To prevent paper jams, do not use any of the following: – Wrinkled or creased paper – Curled or rolled paper – Coated paper – Torn paper – Damp paper – Very thin paper – Paper which has been printed on using a thermal transfer printer (Do not copy on the reverse side.) ● The following types of paper do not print well: – Highly textured paper – Very smooth paper – Shiny paper ● Make sure the paper is free from dust, lint, and oil stains.
Loading Paper To load paper in the paper cassette, see “Set Up the Paper Cassette and Load Paper,” in the Starter Guide. Into the Multi-Purpose Feeder Use the multi-purpose feeder when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi-purpose feeder. 1 Slide the paper guides to the mark of the desired paper size.
2 When setting a paper, insert the paper into the multi-purpose feeder with the print side up. Print Media NOTE When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose feeder. When setting an envelope, insert the envelope into the multi-purpose feeder with the print side up and the right edge (i.e., closer to the stamp) first.
3 Specify the size and the type of the paper you load. For details on how to specify the paper size and type, see “Setting Paper Size and Type,” on p. 3-7.
Setting Paper Size and Type The default setting is and . When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi-purpose feeder except for selecting the paper cassette or multi-purpose feeder in step 4 and 7. Print Media 1 2 [OK] 1 2 3-7 Press [Additional Functions]. Press [ ] or [ ] to select , then press [OK].
3 4 5 6 3 4 5 6 Print Media [OK] Press [ ] or [ ] to select , then press [OK]. Press [ [OK]. ] or [ ] to select or , then press Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select the paper size, then press [OK].
10 Print Media 7 8 9 [OK] 7 8 9 Press [ [OK]. ] or [ ] to select or , then press Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select the paper type, then press [OK].
Selecting the Paper Output Area Open the face up cover located on back side of the unit for face up paper output, or close the face up cover and attach the output tray on the front of the unit for face down paper output. Print Media NOTE Do not open or close the face up cover while copying and printing. Face down paper output delivers paper with the printed side down on the output tray. Face up paper output delivers paper with the printed side up from the output area.
Paper Type and Paper Output Area Select the suitable paper output area depending on the paper type and your purpose. Paper Type Paper Output Area The Number of Output Sheets Plain Paper face up 1 sheet face down approx. 60 sheets (64 to 90 g/m2) face up 1 sheet face down approx. 30 sheets (64 to 90 g/m2) face up 1 sheet face down approx. 30 sheets (105 to 128 g/m2) face up 1 sheet face down approx.
Face Down Paper Output Area The paper is delivered with the printed side down on the output tray. Paper is stacked in printed order. 1 Close the face up cover, and attach the output tray. Print Media NOTE – Do not place the delivered paper back on the output tray. Doing so may result in paper jams. – Do not place objects other than paper on the output tray. Doing so may result in paper jams.
Face Up Paper Output Area The paper is delivered with the printed side up from the face up paper output area at the rear of the machine. This way is convenient for printing on transparencies, or envelopes which tend to curl, because the paper is delivered straight through out of the machine. 1 Open the face up cover. Print Media Remove the delivered paper one by one. NOTE – Do not pull the paper forcibly. – This machine has no face up output tray. Remove the delivered paper with your hand.
Sending Faxes (MF3240 Only) Follow this procedure to send a fax. Set a Document 2 Enter the Fax Mode Sending Faxes (MF3240 Only) 1 Place the document on the platen glass. For documents you can fax, see “Document Requirements,” on p. 2-1. Press [FAX]. The FAX indicator lights and the machine enters fax standby mode. What if... ● You want to adjust the resolution and density: See “Scan Settings,” on p. 4-3.
3 Enter the Fax Number 4 Send the Document Sending Faxes (MF3240 Only) Dial the recipient’s fax number with the numeric keys. Ex. =012XXXXXXX_ What if... ● You enter a wrong number: Go back to the wrong digit with [ ], then press [Clear] to delete it. Or press and hold [Clear] to delete the entire entry. Then try again. Press [Start]. After all scanning is complete, press [OK] to start dialing.
Scan Settings You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Adjust the scan settings according to the type of document you are sending. Sending Faxes (MF3240 Only) Image Quality 1 2 1 2 4-3 Press [FAX]. Press [Image Quality].
3 [OK] Press [ ] or [ ] to select the resolution, then press [OK]. for most text-only documents. (200 × 100 dpi) for fine-print documents (the resolution is twice that of ). (200 × 200 dpi) for documents that contain photographs (the resolution is twice that of ). (200 × 200 dpi) for documents that contain fine print and images (the resolution is four times that of ).
Density Sending Faxes (MF3240 Only) 1 2 3 [OK] 1 2 Press [FAX]. Press [Density]. Ex. DENSITY -LT 3 Press [ [ [ 4-5 ] or [ DK+ ] to adjust the density, then press [OK].
Speed Dialing Speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys. The following speed dialing methods are available: Registering Recipients for Speed Dialing For each recipient, you can register: – Name – Fax number (required) 4-6 Sending Faxes (MF3240 Only) ● One-Touch Speed Dialing (p. 4-7) – Register a fax/telephone number for one-touch speed dialing, then to dial the number, simply press the one-touch speed dialing key assigned to that number.
● Registering One-Touch Speed Dialing 2 3 4 1 Sending Faxes (MF3240 Only) [OK] 1 2 3 4 Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL>, then press [OK]. Press a one-touch speed dialing key (01 to 07) for a registering fax number, then press [OK]. You can also select a one-touch speed dialing number with [ 4-7 ] or [ ].5 6 7 [OK] Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. Ex. NAME CAN 6 [A] Enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK]. Ex. TEL NUMBER ENTRY 012XXXXXXX_ If you register another one-touch speed dialing key, repeat the procedure from step 4. 7 Press [Stop/Reset] to return to standby mode.
● Editing One-Touch Speed Dialing 2 3 4 1 Sending Faxes (MF3240 Only) [OK] 1 2 3 4 4-9 Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL>, then press [OK]. Press the one-touch speed dialing key (01 to 07) you want to edit, then press [OK].6 5 [OK] Press [ delete it. ] repeatedly to go to the wrong character, then press [Clear] to To delete the entire name, press and hold [Clear]. 6 Enter a new character with the numeric keys, then press [OK].
8 9 7 Sending Faxes (MF3240 Only) [OK] 7 Press [ delete it. ] repeatedly to go to the wrong number, then press [Clear] to To delete all numbers, press and hold [Clear]. 8 9 4-11 Enter a new number with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode.
● Deleting One-Touch Speed Dialing 2 3 4 1 [OK] Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL>, then press [OK]. Press the one-touch speed dialing key (01 to 07) you want to delete, then press [OK].7 6 Sending Faxes (MF3240 Only) [OK] 5 6 Press [OK]. Press and hold [Clear] to delete all numbers, then press [OK]. NOTE When deleting all numbers, the registered name is cleared automatically. 7 4-13 Press [Stop/Reset] to return to standby mode.
● Registering Coded Dialing 1 2 3 4 [OK] Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [ [OK]. ] or [ ] to select a coded dialing code (00 to 99), then press You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial].5 6 7 Sending Faxes (MF3240 Only) [OK] 5 Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. Ex. NAME CAN 6 [A] Enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK]. Ex. TEL NUMBER ENTRY 012XXXXXXX _ If you register another coded dialing number, repeat the procedure from step 4. 7 4-15 Press [Stop/Reset] to return to standby mode.
● Editing Coded Dialing 1 2 3 4 [OK] Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select the coded dialing code (00 to 99) that you want to edit, then press [OK]. You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial].6 5 Sending Faxes (MF3240 Only) [OK] 5 Press [ delete it. ] repeatedly to go to the wrong character, then press [Clear] to To delete the entire name, press and hold [Clear]. 6 4-17 Enter a new character with the numeric keys, then press [OK].
8 9 7 [OK] Press [ delete it. ] repeatedly to go to the wrong number, then press [Clear] to To delete all numbers, press and hold [Clear]. 8 9 Enter a new number with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode.
● Deleting Coded Dialing 1 2 3 4 Sending Faxes (MF3240 Only) [OK] 1 2 3 4 Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select the coded dialing code (00 to 99) that you want to delete, then press [OK]. You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial].7 6 [OK] Sending Faxes (MF3240 Only) 5 6 Press [OK]. Press and hold [Clear] to delete all numbers, then press [OK]. NOTE When deleting all numbers, the registered name is cleared automatically. 7 Press [Stop/Reset] to return to standby mode.
● Registering Group Dialing 2 3 4 1 Sending Faxes (MF3240 Only) [OK] 1 2 3 4 Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select , then press [OK]. Specify an empty one-touch speed dialing key that you want to set as the group dial, then press [OK]. For details on selecting a one-touch speed dialing key, see “Registering One-Touch Speed Dialing,” on p. 4-7.5 7 6 [OK] Sending Faxes (MF3240 Only) 5 Enter the group name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. Ex. NAME CANON 6 GROUP [A] Select the speed dialing numbers you want to register in the group (max. 50 destinations) until all destinations are registered, then press [OK]. The speed dialing number refers to the one-touch dialing number or coded dialing code under which the fax/telephone number is registered.
● Adding New Destination to Group 1 2 3 4 7 Sending Faxes (MF3240 Only) 6 [OK] 1 2 3 4 Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select a group dial to edit, then press [OK]. The group name appears. 5 6 Press [OK]. Select the speed dialing number you want to add to the group, then press [OK].● Deleting Destination from Group 1 2 3 4 [OK] Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select a group dial to delete, then press [OK]. The group name appears. 5 Press [OK].9 6 Sending Faxes (MF3240 Only) 7 6 7 8 9 4-25 Press [ ] or [ from the group. ] to display the speed dial number you want to delete Press [Clear]. Repeat steps 6 and 7 if you want to delete another speed dialing number, then press [OK]. Press [Stop/Reset] to return to standby mode.
● Changing Group Name 1 2 3 4 [OK] Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select a group dial to edit, then press [OK].6 7 5 Sending Faxes (MF3240 Only) [OK] 5 Press [ delete it. ] repeatedly to go to the wrong character, then press [Clear] to To delete the entire character, press and hold [Clear]. 6 7 4-27 Enter a new name with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode.
● Deleting Group Dialing 1 2 3 4 [OK] Press [Additional Functions]. Press [ ] or [ ] to select
, then press [OK]. Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select a group dial to delete, then press [OK]. The group name appears. 5 Press [OK].9 6 [OK] Sending Faxes (MF3240 Only) 7 6 7 8 Press [ ] or [ ] to display a speed dial number. Press [Clear]. Repeat steps 6 and 7 until all speed dial numbers are deleted, then press [OK]. NOTE When deleting all speed dial numbers, the group name is cleared automatically. 9 4-29 Press [Stop/Reset] to return to standby mode.
Using Speed Dialing Follow the procedure below to send faxes to registered recipients using speed dialing. For easy reference, print out the list of recipients registered for speed dialing. (See Chapter 4, “Reports and Lists (MF3240 Only),” in the Advanced Guide.) ● Using One-Touch Speed/Group Dialing 2 4 Sending Faxes (MF3240 Only) [OK] 1 2 3 Place the document on the platen glass. Press [FAX]. Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3.
● Using Coded Dialing 2 4 5 Sending Faxes (MF3240 Only) [OK] 1 2 3 Place the document on the platen glass. Press [FAX]. Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. 4 5 Press [Coded Dial]. Enter the desired two-digit code (00 to 99) with the numeric keys. Ex. [ =012XXXXXXX 01]CANON If you want to scan multiple pages, set the documents one by one, then press [Start]. 6 4-31 Press [OK] to start dialing.
Receiving Faxes (MF3240 Only) Follow this procedure to set the machine for receiving faxes. For advanced receiving features, see Chapter 1, “Advanced Fax Features (MF3240 Only),” in the Advanced Guide. Enter the Setting Menu 2 Enter the Receive Mode Receiving Faxes (MF3240 Only) 1 Press [Additional Functions]. Select with [ or [ ], then press [OK]. Select with [ or [ ], then press [OK]. Select with [ ], then press [OK].
3 Select the Receive Mode 4 Exit the Setting Menu Receiving Faxes (MF3240 Only) Select receive mode with [ [ ], then press [OK]. ] or : Answers all calls as faxes. : Receives faxes automatically and records voice messages. : Switches between fax and voice calls automatically. : Does not answer any calls. You have to manually receive faxes. NOTE For , make sure an answering machine is connected to the machine.
Copying Follow this procedure to make a copy. For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the Advanced Guide. Set a Document 2 Enter the Copy Mode Copying 1 Place the document on the platen glass. For documents you can copy, see “Document Requirements,” on p. 2-1. Press [COPY]. The COPY indicator lights and the machine enters copy standby mode. What if... ● You want to adjust the resolution and density: See “Scan Settings,” on p. 6-3.
3 Enter the Copy Quantity 4 Start Copying Copying Enter the copy quantity (1 to 99) with the numeric key. Press [Start]. Ex. 100% TEXT A4 3 What if... ● You enter a wrong number: Press [Clear] and enter a new number. What if... ● You press [Stop/Reset] to cancel a job while scanning documents: The job is canceled immediately, and the copy quantity is reset. ● You press [Stop/Reset] to cancel a job while printing: The message appears. Press [ ] to select .
Scan Settings Before pressing [Start] to begin copying, you can adjust scan settings to better suit the document to be scanned. These settings return to the default values if Auto Clear function is activated or if you press [Stop/Reset]. Image Quality 1 Copying 2 1 2 Press [COPY]. Press [Image Quality] repeatedly to select the document type. : For text documents. : For documents that contain fine text or photos. : For documents that contain text and photos.
Density You can adjust the density to the most appropriate level for the document either automatically or manually. ● Adjusting Automatically 1 1 Copying [OK] Press [Density] until appears, then press [OK]. NOTE The image quality is automatically set to .
● Adjusting Manually 1 2 Copying [OK] 1 Press [Density] until the manual mode appears. Ex. DENSITY -LT 2 Press [ [ [ 6-5 ] or [ DK+ ] to adjust the copy density, then press [OK].
Zoom Ratio ● Preset Zoom You can enlarge or reduce documents from one standard paper size to another. 1 2 [OK] Copying 1 2 Press [Enlarge/Reduce]. Press [ – – – – – ] or [ ] to select the copy ratio, then press [OK]. 200 % MAX. 141 % A5 → A4 100 % 70 % A4 → A5 50 % MIN.
● Zoom Designation You can reduce or enlarge images by any copy ratio, in 1 % increments. The available copy ratios are from 50 % to 200 %. 1 2 Copying [OK] 1 2 Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK]. Ex. ZOOM - 50-200% 100% + You can use [ ] or [ ] to adjust the zoom ratio. To increase the zoom ratio, press [ decrease the copy ratio, press [ ]. NOTE To return the copy ratio to 100%, press [Stop/Reset]. 6-7 ].
Printing Follow this procedure to print a document from your computer. Make sure that the printer driver is installed. For details on printing features, see Chapter 2, “Printing,” in the Software Guide. Start the Print Command 2 Select the Printer Printing 1 From an open document on an application, click [File] > [Print]. 7-1 Select the printer icon for the machine ([Canon MF3200 Series]).
3 Adjust Preferences 4 Print the Document Printing Click [Preferences] or [Properties] to open the dialog box. After finished, click [OK]. Click [Print] or [OK]. What if... ● You want to cancel printing: See Chapter 3, “System Monitor,” in the Advanced Guide.
Scanning Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on scanning features, see Chapter 3, “Scanning a Document,” in the Software Guide. Set a Document 2 Enter the Scan Mode Scanning 1 Place the document on the platen glass. For documents you can scan, see “Document Requirements,” on p. 2-1. 8-1 Press [SCAN]. The SCAN indicator lights up and the machine enters scan standby mode.
3 Start Scanning Scanning Press [Start]. The scanned data is transmitted to your computer and processed by the scan application. For more information on the scan application settings, see Chapter 3, “Scanning a Document,” in the Software Guide. What if... ● You want to cancel scanning: Press [Stop/Reset] on the operation panel, then click [OK] on the computer screen.
PC Faxing (MF3240 Only) Follow this procedure to send a fax from your computer. Make sure that the fax driver is installed. For details on PC Faxing features, see Chapter 4, “PC Faxing,” in the Software Guide. PC Faxing (MF3240 Only) 1 Start the Print Command From an open document on an application, click [File] > [Print]. 2 Select the Fax Select the fax icon ([Canon MF3200 Series(FAX)]), then click [Print]. What if...
3 Set the Destination Send the Document PC Faxing (MF3240 Only) Specify the name and fax number in [Sending Settings], then click [Add to Recipient List]. 4 Click [OK] in the Fax Sending Settings. What if... What if... ● You want to send a fax with the cover sheet: Click [Cover Sheet] tab and set the format for the cover sheet attachment. ● You want to cancel sending a fax: See Chapter 3, “System Monitor,” in the Advanced Guide.
Maintenance Cleaning the Machine Note the following before cleaning your machine: – Make sure no document is stored in memory, then disconnect the power cord. – Use a soft cloth to avoid scratching the components. – Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or generate static charges. Maintenance CAUTION Never use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to clean the machine.
Interior CAUTION Clean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside. 1 2 – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. – Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. Disconnect the power cord. Open the front cover.
5 Insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (A) on both sides of the toner cartridge to the guides (B) in the machine, then gently slide the toner cartridge into the machine as far as it will go. Be sure to position the arrow mark (C) on the toner cartridge towards the inside of the machine. A B B Maintenance C 6 Close the front cover. CAUTION Be careful not to get your fingers caught. 7 10-3 Reconnect the power cord.
Scanning area 3 Close the platen glass cover. Keep the scanning area clean to avoid dirty copies or faxes to be sent. 1 Open the platen glass cover. CAUTION Be careful not to get your fingers caught. 2 Clean the platen glass and the underside of the platen glass cover with a cloth dampened with water. Then, wipe the area with a soft, dry cloth. Maintenance NOTE Do not dampen the cloth too much, as this may tear the document or damage the machine.
Replacing the Toner Cartridge On MF3240, when the LCD displays , redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge. On MF3220, when the printout has vertical white streaks, redistribute the toner inside the cartridge. If the problem persists, replace the cartridge. Redistributing Toner Open the front cover. 4 Gently rock the toner cartridge five or six times to distribute toner evenly.
5 Close the front cover. Replacing the Toner Cartridge with a New One 1 Open the front cover. 2 Remove the toner cartridge. CAUTION Be careful not to get your fingers caught. Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
3 Remove the new toner cartridge from the protective bag. 5 Place the toner cartridge on a flat and stable surface. Fold the tab (A) on the sealing tape (B) as shown below, and pull it out straight while supporting the toner cartridge. Make sure that the tab itself is detached from the toner cartridge. NOTE Save the protective bag. You may need it later when you remove the toner cartridge from the machine. 4 B Gently rock the toner cartridge five or six times to distribute toner inside.
6 Insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (A) on both sides of the toner cartridge to the guides (B) in the machine, then gently slide the toner cartridge into the machine as far as it will go. Be sure to position the arrow mark (C) on the toner cartridge towards the inside of the machine. A B B C Close the front cover. Maintenance 7 CAUTION Be careful not to get your fingers caught.
Transporting the Machine Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. 1 2 4 Close the front cover. Disconnect the power cord and all the cables from the back of the machine. Open the front cover. CAUTION Be careful not to get your fingers caught. 5 Remove the toner cartridge. Maintenance 3 CAUTION – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
6 7 Remove the extension cover from the machine. Detach the paper cassette extension from the paper cassette. 1 9 10 11 Detach the output tray. Make sure all the covers are closed. Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below. 2 2 Maintenance 8 Insert the paper cassette into the machine. CAUTION – Do not lift the machine by any of its attachments. Dropping the machine can cause personal injury.
Troubleshooting Troubleshooting Clearing Paper Jams When a jam occurs inside the machine, the paper jam message appears on the LCD display. When appears on the LCD display, remove jammed paper from inside the machine first, then from the paper cassette if necessary. Check the following if you experience repeated paper jams: – Fan and tap the paper stack on a flat surface before loading it in the machine. – Check that the paper you are using meets the requirements for use.
NOTE CAUTION – Remove watches and any bracelets or rings when touching the inside of the machine. These items might be damaged if they come into contact with the parts inside the machine. – To avoid possible damage to the machine, do not touch the pins (A) near the left end of the transfer roller (B). – Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
4 Hold both sides of the jammed paper and carefully move it inward, then gently pull it out. If the leading edge of the paper is visible but has not entered the imaging area, pull the paper forwards and roll it inwards. CAUTION CAUTION – When removing jammed paper, take care not to cut your hands on the edges of the paper.
6 – Do not pull the jammed paper upward. The toner on the paper will stain the machine and cause a permanent reduction in print quality. If the jammed paper is badly folded, similar to the folds of an accordion, ease the jammed paper loose and then pull it out of the machine.
10 Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow. NOTE – Be sure to push the paper release levers back to their original position. If the levers are left pushed down, the paper jam error will not be resolved. – Never push down the paper release levers while printing. This could result in damage to the fixing assembly. – When feeding paper from the paper cassette: 12 Insert the paper cassette to the machine.
14 Insert the toner cartridge into the machine as far as it will go. 15 Close the front cover. Hold the toner cartridge and align the protrusions (A) on both sides of the toner cartridge to the guides (B) in the machine, then gently slide the toner cartridge into the machine as far as it will go. Be sure to position the arrow mark (C) on the toner cartridge towards the inside of the machine. ) CAUTION Be careful not to get your fingers caught.
LCD Messages See the table below when the LCD displays error messages. Common Description Action CHANGE REG’D SIZE* When the machine prints the reports or lists, the paper size is set to a size other than or . Set the paper size to or and load paper of the same size. For the TX report or RX report, the machine automatically prints the report(s) which was stored in memory. CHECK PRINTER A problem has occurred in the printer.
Message Action LOAD CORRECT PAPER The size of the paper in the paper cassette or multipurpose feeder is different from that of the paper specified in or of the menu. – Load the correct paper size or change the paper size in or of the menu. For more information, see “Setting Paper Size and Type,” on p. 3-7. – If you are trying to print a report or list, set the paper size to or and load paper of the same size.
Troubleshooting Message Description Action LOST IMAGE* The data in memory was lost when the machine was turned on. The error is automatically released after two seconds, and the machine automatically prints out the lost report that shows the records still existing in the activity report. MEMORY FULL – The number of the scanned document that can be stored in memory reached the maximum. – The machine’s memory is full of scanned documents when you use the sort copy function.
Message Action PAPER JAM Paper jams have occured in the machine. Clear the paper jam (See “Clearing Paper Jams,” on p. 11-1) and reload paper in the paper cassette or multipurpose feeder. Then reset the machine by opening the front cover and then closing it. PLEASE WAIT This message appears when the power cord is plugged in or when the machine is not ready for printing. Wait until the message disappears. REMOVE MP PAPER* Paper is loaded in the multipurpose feeder.
Facsimile (MF3240 Only) Message Description Action The same recipient was entered twice. Select a different recipient. CANNOT REGIST MORE – Maximum number of recipients (123) were entered for broadcasting. – Maximum number of recipients (50) were registered for group dialing. – Resend the document to other recipients if necessary. – Register a different onetouch speed dialing key for group dialing. HANG UP PHONE External telephone is off the hook. Hang up the phone.
Message Action MEMORY FULL – The memory becomes full during sending or receiving the fax. – The number of fax jobs that can be stored in memory reached the maximum. – When sending the document, divide it into a few parts or select a lower fax resolution. If you need more space, wait for the machine to send any remaining faxes. – The machine memory can store up to 256 fax jobs including sending and receiving jobs.
Message Description Action No recipient is registered in the selected speed dialing key or code. Select a registered key or code. For more information, “Registering One-Touch Speed Dialing,” on p. 4-7 or “Registering Coded Dialing,” on p. 4-14. RECEIVED IN MEMORY The received fax documents or the reports are in memory because paper or toner ran out, paper jams occurred, or incorrect paper size was loaded.
Printer Message Description Action PRINTER DATA ERROR CHECK PRINTER The data from the PC was not printed. Check if the software is installed properly or if the printer cable is properly connected. PRINTING The printer is processing a print job. No action required. Wait for printing to finish.
Error Codes (MF3240 Only) An error code is a four-digit code displayed on the LCD or in the bottom row of a TX Result Report or an RX Result Report when an error occurs. Ex. JOB NO. TYPE NO. 0001 TX 001 DESTINATION TEL/ID WEST-1 55555555 DATE TIME PAGE DURATION 04/10 16:00 002 00h01min21s MODE ECM RESULT NG 00A0:TX CANCEL Error Code For details on TX Result Report and RX Result Report, see Chapter 4, “Reports and Lists (MF3240 Only),” in the Advanced Guide.
If You Cannot Solve a Problem If you cannot solve the problem after having referred to the information in this chapter, contact your local authorized Canon dealer or the Canon help line.
Machine Settings Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out User’s Data List. Printing User’s Data List (MF3240 Only) 1 2 Machine Settings [OK] 1 2 12-1 Press [Additional Functions]. Press [ ] or [ ] to select , then press [OK].
3 4 [OK] 3 4 Press [ ] or [ ] to select , then press [OK]. Press [ ] or [ ] to select , then press [OK].
Accessing the Setting Menu 1 2 [OK] 1 2 Press [Additional Functions]. Press [ [OK]. ] or [ ] to select the menu you want to access, then press * *
5 3 [OK] 3 4 5 Press [ ] or [ ] to select a submenu, then press [OK]. To register the settings or go to a submenu item, press [OK]. When finished, press [Stop/Reset] to return to standby mode. NOTE Press [Stop/Reset] to exit from the menu. If you press [Stop/Reset] before pressing [OK], the setting will not be registered.
Setting Menu NOTE – Depending on the country of purchase, some settings may not be available. – The menus described in this section are based on the model LaserBase MF3240. Depending on the model of your machine, some settings may not be available and the number on the top of each menu may vary. COMMON SETTINGS Setting Item Description 1 DEFAULT SETTINGS Selects which standby display appears when the power cord is plugged.
COMMON SETTINGS 5 AUDIBLE TONES* Sets volumes for machine beeps in four levels. – MID – HIGH – OFF – LOW CALLING TONE Sets the calling volume. ENTRY TONE Sets the keypad volume. ERROR TONE Sets the alarm volume. MONITOR VOL. CTRL Sets the line monitor volume. *MF3240 Only COPY SETTINGS Setting Item 1 DENSITY Description Sets the density for copying. – MANUAL (1-9) – AUTO* * When is set, Image Quality mode is automatically set to .
TIMER SETTINGS Setting Item Description 1 AUTO SLEEP Sets auto sleep mode when the machine remains idle for a certain period of time. (3MIN.-30MIN.) (See “Setting Sleep Mode,” on p. 1-10.) – ON – OFF 2 DATE&TIME SETTING* Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.) 3 DATE TYPE SELECT* Sets the date format. – DD/MM YYYY – YYYY MM/DD – MM/DD/YYYY 4 DAYLIGHT SV. TIME* Sets daylight saving time mode. (See “Setting Daylight Saving Time (MF3240 Only),” on p. 1-13.
FAX SETTINGS (MF3240 Only) IMAGE QUALITY Sets the default image quality for faxing. – STANDARD – FINE – PHOTO – SUPER FINE AUTO REDIAL Sets whether to redial automatically when the other line is busy or a transmission error occurs. (See Chapter 1, “Advanced Fax Features (MF3240 Only),” in the Advanced Guide.) ON Customizes the redial operation. REDIAL TIMES Sets the number of retries. (1 TIMES-10 TIMES) REDIAL INTERVAL Sets period of time before redialing. (2 MIN.-99 MIN.
FAX SETTINGS (MF3240 Only) 3 RX SETTINGS INCOMING RING The telephone does not ring when it receives a voice call. ON The telephone rings when it receives a voice call if an external telephone is connected. RX REDUCTION Sets the number of incoming ring before the machine answers. (1 TIMES-16 TIMES) Sets whether to reduce or truncate the image when a faxed page is larger than the size of paper loaded. (See Chapter 1, “Advanced Fax Features (MF3240 Only),” in the Advanced Guide.
FAX SETTINGS (MF3240 Only) RX TERMINAL ID Sets whether to insert the machine’s fax number and the sender information on received faxes. – OFF – ON RX RESTRICTION Sets whether to receive a fax by detecting the TSI (Transmitting Subscriber Identification) signal, used to identify the sending fax machine. (See Chapter 1, “Advanced Fax Features (MF3240 Only),” in the Advanced Guide.) OFF All receptions are conducted. ON Receives the fax only from the sending fax machine that sends the TSI signal.
BROADCAST (MF3240 Only) Setting Item BROADCAST Description Registers destinations for broadcasting. ADDRESS BOOK SET. (MF3240 Only) Setting Item 1 1-TOUCH SPD DIAL Registers the information on one-touch speed dialing. Up to 7 destinations can be registered. (See “Registering OneTouch Speed Dialing,” on p. 4-7.) NAME Registers the recipient’s name (max. 20 characters, including spaces). TEL NUMBER ENTRY Registers the recipient’s fax number (max. 50 digits, including spaces).
REPORT SETTINGS (MF3240 Only) Setting Item 1 SETTINGS Description Sets the report functions. (See Chapter 4, “Reports and Lists (MF3240 Only),” in the Advanced Guide.) TX RESULT REPORT Sets whether the fax transmission report prints out. – PRINT ERROR ONLY – OUTPUT NO – OUTPUT YES RX RESULT REPORT Sets whether the fax reception report prints out. – OUTPUT NO – OUTPUT YES – PRINT ERROR ONLY ACTIVITY REPORT Sets whether to automatically print the fax transaction report.
Appendix Specifications General Personal Desktop ● Power Source 220-240V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) ● Power Consumption MF3240: Max: Approx. 780 W Working: Less than 390 Wh Standby: Less than 9.5 Wh Energy Saver Mode: Less than 5.0 Wh MF3220: Max: Approx. 780 W Working: Less than 390 Wh Standby: Less than 8.0 Wh Energy Saver Mode: Less than 5.0 Wh ● Warm-up Time Less than 8 sec.
General ● Dimensions 449 mm (W) × 487 mm (D) × 369 mm (H) (with the paper cassette attached) 449 mm (W) × 539 mm (D) × 369 mm (H) (with the paper cassette attached and front cover opened) ● Installation Space 649 mm (W) × 984 mm (D) ● Environmental Conditions Temperature: 15°C–30°C Humidity: 10%–80% RH ● Display Languages ENGLISH / GERMAN / FRENCH / SPANISH / ITALIAN / SWEDISH / NORWEGIAN / DUTCH / FINNISH / DANISH / PORTUGUESE / CZECH / SLOVENE / HUNGARIAN / RUSSIAN / TURKISH ● Acceptable Documents
Copier ● Scanning Resolution Text mode: 600 dpi × 400 dpi Photo mode, Text/Photo mode: 600 dpi × 600 dpi ● Printing Resolution 600 dpi × 600 dpi ● Magnification 1 ± 1.0%, 1:2.00, 1:1.41, 1:0.70, 1:0.50 Zoom 0.50 - 2.00, 1% increments ● First Copy Time Less than 11 sec. (A4) ● Copy Speed Direct: A4 20 cpm ● No. of Copies Max.
Facsimile (MF3240 Only) Public Switched Telephone Network (PSTN)*1 ● Compatibility G3 ● Data Compression Schemes MH, MR, MMR ● Modem Speed 33.6 Kbps Automatic fallback ● Transmission Speed Approx. 3 seconds/page*2 at 33.6 Kbps, ECM-MMR, transmitting from the memory ● Transmission/ Reception Memory Maximum approx. 256 pages*2 (total pages of transmission/reception) ● Fax Resolution STANDARD: 8 pels/mm × 3.85 lines/mm FINE: 8 pels/mm × 7.7 lines/mm PHOTO: 8 pels/mm ×7.
Telephone (MF3240 Only) ● Connection – External telephone/answering machine (CNG detecting signal)/data modem *1 The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions. 2 * Based on ITU-T Standard Chart No. 1, MMR standard mode. NOTE Appendix Specifications are subject to change without notice.
Index A D [Additional Functions] key 1-4 Daylight saving time 1-13 [Address Book] key 1-6 Density ADDRESS BOOK SET.
G O Group dialing 4-6 Adding destination 4-23 Changing name 4-26 Deleting destination 4-24 Deleting group 4-28 Registering 4-21 Using 4-30 [OK] key 1-4 One-Touch Speed Dial keys 1-6 One-touch speed dialing 4-6 Deleting 4-12 Editing 4-9 Registering 4-7 Using 4-30 Operation panel 1-1, 1-3 H [Hook] key 1-6 Output tray 1-1 P I If You Cannot Solve a Problem 11-16 Paper Guidelines 3-3 Loading 3-4 Printable area 3-2 Requirements 3-1 Image quality Copying 6-3 Faxes 4-3 [Image Quality] key 1-4 Paper casset
S U [SCAN] key 1-3 USB port 1-2 Scan settings User’s Data List 12-1 Copying 6-3 Faxes 4-3 Printing 12-1 Using speed dialing 4-30 Scanning 8-1 Selecting the paper output area 3-10 Z Sending faxes 4-1 Zoom ratio 6-6 Setting paper size and type 3-7 Sleep Mode 1-10 Preset zoom 6-6 Zoom designation 6-7 Specifications 13-1 Copier 13-3 Facsimile 13-4 General 13-1 Printer 13-3 Telephone 13-5 Speed dialing 4-6 Standby mode Copy 1-7 Fax 1-7 Scan 1-7 [Start] key 1-3 [Stop/Reset] key 1-3 [System Monitor]
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