MF419x / MF418x / MF416dw / MF411dw User's Guide USRMA-0821-00 2016-04 en Copyright CANON INC.
Contents Important Safety Instructions ........................................................................................................... Installation ............................................................................................................................................................... 3 Power Supply Handling 2 ............................................................................................................................................................ 5 ..
Copying .............................................................................................................................................................. 105 ........................................................................................................................................... 107 Basic Copy Operations Selecting Copy Paper Canceling Copies ......................................................................................................................................
Storing Received Faxes into Memory (Memory Reception) Forwarding Received Faxes ..................................................................................... 188 ................................................................................................................................ 191 Selecting a Document to Forward .................................................................................................................
Using the Machine as a Scanner ................................................................................................... 304 Preparing to Use the Machine as a Scanner Scanning from the Machine ............................................................................................................ 305 ................................................................................................................................... 306 .........................................................
Managing the Machine Remotely .......................................................................................................................... 410 Network ............................................................................................................................................................ Connecting to a Network ......................................................................................................................................
Setting the Department ID Management Setting a Remote UI PIN LDAP Server Authentication ....................................................................................................... 526 .............................................................................................................................. 534 ............................................................................................................................... 536 Restricting Communication by Using Firewalls ...
Scan Settings ........................................................................................................................................................ 666 Memory Media Print Settings Printer Settings ................................................................................................................................ 674 .................................................................................................................................................... 678 ......
.................................................................................................................................... 823 Viewing the Counter Value Using a USB Memory Device to Save/Load Settings Data Saving Settings Data to a USB Memory Device ......................................................................................... 824 .....................................................................................................
Important Safety Instructions Important Safety Instructions Important Safety Instructions ................................................................................................................... 2 Installation ............................................................................................................................................................ 3 Power Supply ......................................................................................................................
Important Safety Instructions Important Safety Instructions 0UWX-000 The content described in this chapter is for the prevention of damage to property and injury to users of the machine and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do not perform any operations not described in this manual.
Important Safety Instructions Installation 0UWX-001 To use this machine safely and comfortably, carefully read the following precautions and install the machine in an appropriate location.
Important Safety Instructions Do not install in the following locations that may result in damage ● A location subject to dramatic changes in temperature or humidity ● A location near equipment that generates magnetic or electromagnetic waves ● A laboratory or location where chemical reactions occur ● A location exposed to corrosive or toxic gases ● A location that may warp from the weight of the machine or where the machine is liable to sink (a carpet, etc.
Important Safety Instructions Power Supply 0UWX-002 This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz. ● Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fire or electrical shock. ● Do not use power cords other than the one provided, as this may result in a fire or electrical shock. ● The provided power cord is intended for use with this machine. Do not connect the power cord to other devices.
Important Safety Instructions Handling 0UWX-003 ● Immediately unplug the power plug from the AC power outlet and contact an authorized Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a fire or electrical shock. ● Do not disassemble or modify this machine. There are highvoltage and high-temperature components inside the machine which may result in a fire or electrical shock.
Important Safety Instructions ● When copying with a thick book placed on the platen glass, do not press the feeder forcefully. Doing so may damage the platen glass and result in injury. ● Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage the platen glass and result in injury. ● Do not carry the machine with the paper drawers or the optional paper feeder installed. Otherwise, the paper drawer may fall and result in injury.
Important Safety Instructions Other precautions ● Follow the instructions in the caution label attached to this machine. ● Avoid shaking or applying shock to this machine. ● Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the machine. ● Do not touch the contacts ( ) inside the machine. Doing so may result in damage to the machine.
Important Safety Instructions Maintenance and Inspections 0UWX-004 Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the following. If a problem occurs during operation, see Troubleshooting(P. 721) . If the problem cannot be resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved(P. 780) . ● Before cleaning, turn OFF the power and unplug the power plug from the AC power outlet.
Important Safety Instructions Consumables 0UWX-005 ● Do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in a location exposed to open flames. This may cause the toner to ignite, and result in burns or fire. ● If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid inhaling any toner dust.
Important Safety Instructions ● Do not remove the toner cartridge from this machine or from the protective bag unnecessarily. ● The toner cartridge is a magnetic product. Do not move it close to products susceptible to magnetism including floppy disks and disk drives. Doing so may result in data corruption. Storing the toner cartridge ● Store in the following environment to ensure safe and satisfactory use.
Important Safety Instructions ● The packing materials may be changed in form or placement, or may be added or removed without notice. ● Dispose of the removed sealing tape according to local regulations. When disposing of a used toner cartridge ● Place the toner cartridge into its protective bag to prevent the toner from scattering, and then dispose of the toner cartridge according to local regulations.
Basic Operations Basic Operations Basic Operations ............................................................................................................................................... 14 Parts and Their Functions ................................................................................................................................... 17 Front Side .............................................................................................................................................
Basic Operations Basic Operations 0UWX-006 This chapter describes basic operations, such as how to use the operation panel or how to load the paper and documents, that are frequently performed to use the functions of the machine. ◼ Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display. Parts and Their Functions(P.
Basic Operations ◼ Placing Documents This section describes how to place documents on the platen glass and in the feeder. Placing Documents(P. 47) ◼ Loading Paper This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P. 51) ◼ Registering in the Address Book This section describes how to register destinations for sending faxes or scanned documents. Address Book(P.
Basic Operations ◼ Entering Sleep Mode This section describes how to set the sleep mode. Entering Sleep Mode(P. 101) ◼ Setting Auto Shutdown Time This section describes how to enable the setting. 16 Setting Auto Shutdown Time(P.
Basic Operations Parts and Their Functions 0UWX-007 This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as placing documents, loading paper, and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on how to use the machine properly. Front Side(P. 18) Back Side(P. 20) Interior(P.
Basic Operations Front Side 0UWX-008 Feeder Automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the feeder, documents can be scanned continuously. Placing Documents(P. 47) Ventilation slots Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Installation(P. 3) Lift handles Hold the lift handles when carrying the machine. Relocating the Machine(P.
Basic Operations Front cover Open the front cover when replacing the toner cartridge or clearing paper jams. Cartridges(P. 798) Clearing Jams(P. 723) How to Replace Toner Output tray Printed paper is output to the output tray. Paper drawer Load the type of paper you frequently use into the paper drawer. Drawer(P. 53) Loading Paper in the Paper Scanning area Documents loaded in the feeder are automatically fed to the scanning area for scanning. Platen glass Place documents to scan on the platen glass.
Basic Operations Back Side 0UWX-009 Upper rear cover Open the upper rear cover when clearing paper jams. Clearing Jams(P. 723) Ventilation slots Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Installation(P. 3) Rating label The label shows the serial number, which is needed when making inquiries about the machine. Problem Cannot Be Solved(P.
Basic Operations Sub-output tray When using a paper type that easily curls such as labels or envelopes, you can reduce curl by opening this tray. Paper Curls(P. 777) Lower rear cover Open the lower rear cover to set the paper size switch lever or remove jammed paper. Clearing Jams(P. 723) Interior(P. 22) Handset jack (MF419x / MF416dw) Connect the optional handset. Connecting the Telephone Line(P. 146) External telephone jack (MF419x / MF416dw) Connect your telephone or answering machine.
Basic Operations Interior 0UWX-00A Duplex transport guide If paper has jammed during 2-sided printing, lower the duplex transport guide to remove the jammed paper. Clearing Jams(P. 723) Transport guide If there is a paper jam inside the machine, raise the transport guide to remove the jammed paper. Clearing Jams(P. 723) Paper size switch lever Before starting 2-sided printing, change the position of this lever properly to match the size of the paper to print on.
Basic Operations ● In addition to A4, Letter, and Legal sizes, some other paper sizes can be used for 2-sided printing ( Paper(P. 858) ). When using those paper sizes, set the paper size switch lever in the same position as that for Letter/Legal size.
Basic Operations Multi-Purpose Tray 0UWX-00C Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. Paper tray Pull out the paper tray when loading paper. Tray extension Open the tray extension when loading large paper. LINKS Loading Paper in the Multi-Purpose Tray(P.
Basic Operations Paper Drawer 0UWX-00E Paper level indicator Indicates the remaining amount of paper. The mark moves downward as the remaining amount of paper decreases. Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks and slide the paper guides. LINKS Loading Paper in the Paper Drawer(P.
Basic Operations Operation Panel 0UWX-00F MF419x / MF418x MF416dw / MF411dw ● The operation panel shown above is for the MF416dw.
Basic Operations Home key Press to display the Home screen, which provides access to the setting menu and functions such as copy and scan. Customizing the Home Screen(P. 34) Back key Press to return to the previous screen. If you press this key when specifying settings, for example, the settings are not applied and the display returns to the previous screen. Display You can view the progress of copy, fax, and other jobs and error statuses.
Basic Operations Start key Press to scan or copy documents. Also press this key when you start printing images from a USB memory device. Sound Volume key Press to adjust volume. Adjusting the Volume(P. 99) Counter Check key (MF419x / MF418x) Press to view the counter values of printouts as well as the list of the available optional equipment. Viewing the Counter Value(P. 823) Display(P. 29) [#] key Press to enter symbols such as "@" or "/".
Basic Operations Display 0UWX-00H The Home screen or settings screen appears on the display, allowing you to initiate functions such as copying or scanning. You can also use the display to check information such as error messages and the machine's operation status. The screen is also a touch panel, so you can perform operations by touching the screen directly. Home Screen The Home screen is displayed when the power is turned ON or by pressing screen to specify settings for and register functions.
Basic Operations Use this function to print a secure document. Secured by a PIN (Secure Print)(P. 276) Printing a Document This button is also used for specifying the size and type of paper loaded in the paper drawer and multi-purpose tray. Specifying Paper Size and Type(P. 67) Allows you to change the order that Home screen buttons are displayed in. Customizing the Home Screen(P.
Basic Operations Displays the status of the machine, such as the amount of paper or the amount remaining in the toner cartridges. Displays whether paper is loaded in each paper source. Displays the amount remaining in the toner cartridges. Other internal parts may reach the end of their lifetime before the toner runs out. Use to safely remove a USB memory device. Printing from USB Memory (Memory Media Print)(P.
Basic Operations Screen (MF419x / MF418x) When you press ( ), the screen is displayed. From this screen, you can view the counter values of printouts, as well as the serial number of the machine and the machine configuration. Displays the serial number of the machine and the list of the equipment that is attached or enabled. Counters Select the counter to check the counter value. Viewing the Counter Value(P.
Basic Operations LINKS Customizing the Home Screen(P. 34) Using the Display(P.
Basic Operations Customizing the Home Screen 0UWX-00J You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred arrangement. You can also change the order that they are displayed in. Adding Buttons to the Home Screen(P. 34) Changing the Arrangement of Buttons(P. 35) Inserting a Blank(P. 36) Adding Buttons to the Home Screen You can add shortcut buttons to the Home screen for frequently used functions such as , , and .
Basic Operations 4 Select the check box for all settings to be displayed in the Home screen and tap . ● Clear the check box for the name of the button you want to remove and then tap . Once you remove a registered button, a space appears where the button was displayed in the Home screen. If necessary, delete the space. Inserting a Blank(P. 36) 5 Read the message that is displayed, and tap . ➠ A button for the newly selected settings is added to the Home screen.
Basic Operations ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) 2 Tap . 3 Select the button to move. ● The selected button is highlighted. Tap the selected button again to deselect it. 4 Tap or . ● The button moves as many times as you tapped. ● Long touching / to move the button continuously. 5 Tap .
Basic Operations ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) 2 Tap . 3 Select the button where you want to insert a blank, and tap . ➠ A space is inserted before the selected button. Deleting Spaces ● To delete a space, select the space to be deleted and tap . 4 Tap . LINKS Display(P. 29) 37 .
Basic Operations Using the Display 0UWX-00K The display is a touch panel, allowing you to operate directly on the screen. Avoid the following actions. The display may misfunction or be damaged. ● Pressing forcefully ● Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.) ● Operating with wet/soiled hands ● Operating the display while an object is placed on it Tap Touch the screen lightly and quickly. Use for selecting or finalizing items. Long Touch Keep finger held on the screen.
Basic Operations ◼ Selecting Items Tap an item name or button to make a selection. If an item is mistakenly touched ● Slide your finger away then release it from the screen to cancel the selection. To return to the previous screen ● Press to return to the previous screen. ◼ Scrolling the Screen The scroll bar appears on the screen when there is still information that is undisplayed. If the scroll bar is displayed, flick the screen to scroll in the direction of the flick.
Basic Operations ◼ Changing Values and Settings Changing Values Tap / to enter values. If an icon such as below is displayed at the upper left of the screen, you can enter values directly using the numeric keys. To move the cursor ● When / is displayed, tap to move the cursor. Value range ● Values in ( ) displayed below the entry box are the enterable value range. Changing Setting Values Tap / to adjust the setting on the scale. You can also adjust a setting by flicking the slider left or right.
Basic Operations Entering Text 0UWX-00L Use the display and numeric keys to enter text and values. Switching the Type of Text Tap to switch the type of text that is entered. The currently selected type of text is indicated by the "A", "a", or "12" displayed above and to the right of the text input field. ● You can also press to switch the type of text. Types of Text That Can Be Entered Text that can be entered is listed below. Key A a @.
Basic Operations (Not available) 0 (space) -.*#!",;:^`_=/|'?$@%&+\~()[]{}<> (Not available) ● Press or tap <#> when the type of text that is entered is or to display enterable symbols in the screen. Tap symbols to enter. Deleting Text One character is deleted each time is pressed. Press and hold to delete all of the entered text. Moving the Cursor (Entering a Space) Tap or to move the cursor. To enter a space, move the cursor to the end of the text, and tap .
Basic Operations ● Depending on the display language, you may not be able to enter some characters correctly.
Basic Operations Logging on to the Machine 0UWX-00R If Department ID Management is enabled or System Manager IDs are enabled, you must log on before using the machine. You also need to log on if use of the fax and scan functions is restricted. Department ID Management logon(P. 44) Logging on to Authorized Send(P. 45) Department ID Management logon When the logon screen appears, use the procedure below to enter the Department ID and PIN.
Basic Operations 3 Press . ➠ The logon screen will be changed to the Home screen. ● After you finish using the machine, press again to display the logon screen. Logging on to Authorized Send If the Send function authorization setting ( LDAP Server Authentication(P. 536) ) is enabled, the Authorized Send logon screen appears when the fax or scan function is used. 1 Enter your user name. 1 Tap . 2 Enter your user name using the numeric keys, tap .
Basic Operations 4 Press . ➠ The logon screen switches to the fax or scan function Home screen. ● After you finish using the machine, press again to display the logon screen. If the logout selection screen appears ● If you are logged in to both Authorized Send and Department ID Management, a dialog box appears in which you can select the items you want to log out of.
Basic Operations Placing Documents 0UWX-00S Place documents on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of documents in the feeder so that they can be scanned continuously. For information about the types of documents that can be placed on the platen glass or in the feeder, and information about the scannable area of a document, see Document Type(P. 856) or Scan Area(P. 857) .
Basic Operations Placing Documents on the Platen Glass 1 Open the feeder. 2 Place the document face down on the platen glass. ● Align the corner of the document with the top-left corner of the platen glass. ● To scan transparent documents (for example, tracing paper or transparencies), cover them with plain white paper. 3 Gently close the feeder. ➠ The machine is ready to scan the document. When scanning is complete ● Remove the document from the platen glass.
Basic Operations 2 Fan the document stack and align the edges. ● Fan the document stack in small batches, and align the edges by lightly tapping the stack on a flat surface a few times. 3 Place the document(s) face up in the feeder. ● Make sure that the document stack does not exceed the load limit lines ( ). ● Do not load documents of various sizes at the same time. ● Up to 50 sheets can be loaded at a time. If 51 or more sheets are loaded, scanning may stop or a paper jam may occur.
Basic Operations ➠ The machine is ready to scan the document. Align the document guides securely against the edges of the document ● Document guides that are too loose or too tight can cause misfeeds or paper jam. While documents are being scanned ● Do not add or remove documents. When scanning is complete ● Remove the scanned documents from beneath the feeder to prevent paper jams.
Basic Operations Loading Paper 0UWX-00U You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you temporarily use size or type of paper that is not loaded in the paper drawer. See Paper(P. 858) for available paper sizes.
Basic Operations Paper handling and storage ● Store the paper on a flat surface. ● Keep the paper wrapped in its original package to protect the paper from moisture or dryness. ● Do not store the paper in such a way that may cause it to curl or fold. ● Do not store the paper vertically or stack too much paper. ● Do not store the paper in direct sunlight, or in a place subject to high humidity, dryness, or drastic changes in temperature or humidity.
Basic Operations Loading Paper in the Paper Drawer 0UWX-00W Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P. 58) Loading Regular Size Paper(P. 53) Loading Custom Size Paper(P. 55) Make sure to load paper in portrait orientation* ● Paper cannot be loaded in landscape orientation.
Basic Operations 2 Adjust the positions of the paper guides to the paper size you want to use. ● Press the lock release lever ( 3 ) to align the projection ( ) to the appropriate paper size markings. Load the paper so that the edge of the paper stack is aligned against the paper guide on the rear side of the paper drawer. ● Load the paper in portrait orientation (with the short edge toward the machine), with the print side face down. Paper cannot be loaded in landscape orientation.
Basic Operations 4 Insert the paper drawer into the machine. ● When you insert the paper drawer with set to , a confirmation screen is displayed. Notify to Check Paper Settings(P. 715) » Continue to Specifying Paper Size and Type in the Paper Drawer(P. 68) When changing the paper size or type ● The factory default settings for paper size and type are and , respectively.
Basic Operations 3 Load the paper so that the edge of the paper stack is aligned against the front side of the paper drawer. ● Load the paper with the print side face down. ● Fan the paper stack well, and tap it on a flat surface to align the edges. Do not exceed the load limit line when loading paper ● Make sure that the paper stack does not exceed the load limit line ( ). Loading too much paper can cause paper jams. ● When loading paper with a logo, see 4 Loading Preprinted Paper(P. 63) .
Basic Operations Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. 5 Insert the paper drawer into the machine. ● When you insert the paper drawer with set to , a confirmation screen is displayed. Notify to Check Paper Settings(P. 715) » Continue to Specifying Paper Size and Type in the Paper Drawer(P.
Basic Operations Loading Paper in the Multi-Purpose Tray 0UWX-00X When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer(P. 53) Make sure to load paper in portrait orientation* ● Paper cannot be loaded in landscape orientation. Make sure to load the paper in portrait orientation, as shown in the illustrations below.
Basic Operations 4 Insert the paper into the multi-purpose tray until the paper stops. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges. Do not exceed the load limit guide when loading paper ● Make sure that the paper stack does not exceed the load limit guide ( ). Loading too much paper can cause paper jams. ● When loading envelopes or paper with a logo, see Paper(P. 63) . 5 Loading Envelopes(P.
Basic Operations Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. » Continue to Specifying Paper Size and Type in the Multi-Purpose Tray(P. 70) Printing on the Back Side of Printed Paper (Manual 2-Sided Printing) You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the multi-purpose tray, with the side to print face up (previously printed side face down).
Basic Operations Loading Envelopes 0UWX-00Y Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. Note that envelopes cannot be loaded in the paper drawer. Before Loading Envelopes(P. 61) Loading Envelopes in the Multi-Purpose Tray(P. 62) ● This section describes how to load envelopes in the orientation you want, as well as procedures that you need to complete before loading envelopes.
Basic Operations 4 Align the edges of the envelope on a flat surface. Loading Envelopes in the Multi-Purpose Tray Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the short edge toward the machine), with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes. ● Load the envelopes so that the edge with the flap is toward the left side as shown in the illustration.
Basic Operations Loading Preprinted Paper 0UWX-010 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper properly so that printing is performed on the correct side of the paper with a logo. Making 1-Sided Printouts on Paper with Logos(P. 63) Making 2-Sided Printouts on Paper with Logos(P. 64) ● This section mainly describes how to load preprinted paper with the proper facing and orientation.
Basic Operations Printing on Paper with Logos in Landscape Orientation When loading the paper in the paper drawer Load the paper with the logo side (the side to print the document) face down. When loading the paper in the multi-purpose tray Load the paper with the logo side (the side to print the document) face up.
Basic Operations When loading the paper in the multi-purpose tray Load the paper with the front logo side (the side to print the first page of the document) face down. Printing on Paper with Logos in Landscape Orientation When loading the paper in the paper drawer Load the paper with the front logo side (the side to print the first page of the document) face up.
Basic Operations The setting ● When you print on preprinted paper, you need to change the facing of the paper to load each time you switch between 1-sided and 2-sided printing. However, if is set to , the facing that you use for loading preprinted paper for 2-sided printing (logo side face up for paper drawer or down for multi-purpose tray) can also be used for 1-sided printing.
Basic Operations Specifying Paper Size and Type 0UWX-011 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. ● If the setting does not match the size and type of loaded paper, a paper jam or printing error may occur.
Basic Operations Specifying Paper Size and Type in the Paper Drawer 0UWX-012 ● To specify a custom paper size, you need to register that size before hand. Size(P. 74) 1 Press 2 Tap or . Registering a Custom Paper and tap . ● is displayed only when the optional paper feeder (drawer 2) is installed. 3 Select the paper size. ● If the loaded paper size is not displayed, tap . 4 Select the paper type.
Basic Operations LINKS Loading Paper in the Paper Drawer(P. 53) Limiting the Paper Sizes Displayed(P. 77) Paper(P. 858) Notify to Check Paper Settings(P.
Basic Operations Specifying Paper Size and Type in the Multi-Purpose Tray 0UWX-013 The screen shown here is displayed when paper is loaded in the multi-purpose tray. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. If the screen shown above is not displayed when paper is loaded ● If you always load the same paper in the multi-purpose tray, you can skip the paper setting operations by registering the paper size and type as the default setting.
Basic Operations 3 Specify the length of the (longer) side. ● Tap . ● Input the length of the side, and tap . 4 2 Tap . Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P. 58) Limiting the Paper Sizes Displayed(P. 77) Paper(P.
Basic Operations Registering Default Paper Settings for the MultiPurpose Tray 0UWX-014 You can register default paper settings for the multi-purpose tray. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the multi-purpose tray. ● After the default paper setting is registered, the paper setting screen is not displayed when paper is loaded, and the same setting is always used.
Basic Operations 2 Specify the length of the (shorter) side. ● Tap . ● Input the length of the side using 3 / or the numeric keys, and tap . Specify the length of the (longer) side. ● Tap . ● Input the length of the side, and tap . 4 4 Tap . Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P. 58) Limiting the Paper Sizes Displayed(P. 77) Paper(P.
Basic Operations Registering a Custom Paper Size 0UWX-015 You can register up to three frequently used custom paper sizes. 1 Press 2 Tap . 3 Tap . and tap . ● If paper sizes <1> to <3> have already been registered, either change or delete the setting to continue. The procedures for changing and deleting these settings are described below. Changing a setting 1 Select the registered size you want to change.
Basic Operations 2 4 1 Tap . Specify the paper size. Specify the length of the (shorter) side. ● Tap . ● Input the length of the side using 2 / or the numeric keys, and tap . Specify the length of the (longer) side. ● Tap . ● Input the length of the side, and tap . 3 5 Tap . Select the paper type.
Basic Operations Selecting a Registered Custom Paper Setting The paper sizes that are registered in the procedure above are displayed on the screen for selecting the paper size. When selecting the paper size for the paper drawer On the screen to specify the size of the paper that is loaded in the paper drawers, the registered paper sizes are displayed. Specifying Paper Size and Type in the Paper Drawer(P. 68) ● Of the registered paper sizes, only those that can be loaded in a paper drawer are displayed.
Basic Operations Limiting the Paper Sizes Displayed 0UWX-016 You can ensure that only frequently used paper sizes are shown in the screen for selecting the paper size setting. 1 Press 2 Tap
Basic Operations Registering in the Address Book 0UWX-017 You can register frequently used fax/scan destinations in the Address Book and easily select them when needed. Destinations can be searched alphabetically, from lists in the Address Book, or by entering three-digit numbers (coded dial numbers). You can also specify destinations more quickly by using the following features. ◼ Favorites Registering a lot of addresses in the Address Book makes it difficult to find the destination you need.
Basic Operations < > Displays destinations for shared folders and FTP servers. Registration of destinations is performed from the computer. Setting a Shared Folder as a Save Location(P. 475) Registering Destinations in the Address Book from Remote UI(P. 624) > < Displays a list of destinations registered in Group Dial. ● The Address Book allows for registration of up to 300 destinations including average and favorite ones.
Basic Operations Registering Destinations in the Address Book 0UWX-018 You can register up to 281 normal destinations in the Address Book. You can edit or delete destinations that you have registered. Registering Destinations in the Address Book from Remote UI(P. 624) 1 Press 2 Tap . and tap . ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap . Setting a PIN for Address Book(P.
Basic Operations 2 Select the LDAP server you are using. 3 Select the search criteria. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. 4 Enter the search target character string using the numeric keys, and tap . ● On how to enter text, see Entering Text(P. 41) . ● To specify multiple search criteria, repeat steps 3 and 4. 5 Tap . 6 Select the search method.
Basic Operations Searches and displays the users that meet all the search criteria specified in steps 3 and 4. If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users. 7 Tap . ➠ The users meeting your search criteria are displayed. ● If the authentication screen appears when you tap , enter the user name of the machine and the password registered in the LDAP server, and tap .
Basic Operations Making detailed settings (only when registered for fax) After tapping , a screen similar to the following is displayed. If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting . If it takes time for transmissions to start, such as when there is a poor telephone connection, you can adjust the transmission start speed downward incrementally starting from "33600 bps.
Basic Operations ◼ Editing the Content of Destinations After registering destinations, you can change the content of registered information. For example, you can change the fax number or name of a registered destination, change the type from fax number to e-mail, change the coded dial number, and so on. 1 Press 2 Tap . 3 Select the index containing the destination you want to edit. and tap . ● You can change the display by tapping 4 Select the destination.
Basic Operations 6 After editing the necessary items, tap . ◼ Deleting a Destination from the Address Book 1 Press 2 Tap . 3 Select the index containing the destination you want to delete. and tap . ● You can change the display by tapping 4 Select the destination. 5 Tap . / . 85 Index(P.
Basic Operations ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap . Setting a PIN for Address Book(P. 556) 6 Tap .
Basic Operations Registering Destinations for Favorites 0UWX-019 You can register frequently used destinations as Favorites in the Address Book. Destinations can be edited or deleted after they have been registered( Registering Destinations in the Address Book from Remote UI(P. 624) ). You can register up to 19 destinations in Favorites. ● Three-digit numbers are not assigned to Favorites. 1 Press 2 Tap . and tap .
Basic Operations 1 Tap . 2 Select the LDAP server you are using. 3 Select the search criteria. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. 4 Enter the search target character string using the numeric keys, and tap . ● On how to enter text, see Entering Text(P. 41) . ● To specify multiple search criteria, repeat steps 3 and 4. 5 Tap . 6 Select the search method.
Basic Operations Searches and displays the users that meet all the search criteria specified in steps 3 and 4. If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users. 7 Tap . ➠ The users meeting your search criteria are displayed.
Basic Operations 6 Tap , , or . 7 Enter the destination using the numeric keys, and tap . Making detailed settings (only when registered for fax) After tapping , a screen similar to the following is displayed. If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting .
Basic Operations ◼ Editing the Content of Destinations in Favorites After registering destinations, you can change the content of registered information. For example, you can change the fax number or name of a registered destination, change the type from fax number to e-mail, and so on. 1 Press 2 Tap . 3 Tap < 4 Select the destination you want to edit. 5 Tap . and tap . >.
Basic Operations ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap . Setting a PIN for Address Book(P. 556) 6 After editing the necessary items, tap . ◼ Deleting a Favorite Destination from the Address Book 1 Press 2 Tap . 3 Tap < and tap . >.
Basic Operations 4 Select the destination you want to delete. 5 Tap . ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap . Setting a PIN for Address Book(P. 556) 6 Tap .
Basic Operations Registering Multiple Destinations for Group Dial 0UWX-01A Multiple destinations can be combined into groups. You can register up to 299 destinations (100 destinations for emails) for a group. After a group is registered, you can edit or delete it. ● Only destinations of the same type of address can be registered in the same group. ● Shared folders or FTP servers cannot be registered in a group as destinations. 1 Press 2 Tap . and tap .
Basic Operations 5 Enter the name using the numeric keys, and tap . ● On how to enter text, see Entering Text(P. 41) . 6 Tap . 7 Tap . 8 Select the index containing the destination you want to register. ● You can change the display by tapping 9 10 / Index(P. 78) . Select the destination. Repeat steps 7 to 9 until you have registered all of the destinations that you want to register, and then tap .
Basic Operations To remove a destination from the group ● Select the destination that you want to remove from the group, and tap 11 . Tap . ◼ Editing the Content of Groups After registering destinations in a group, you can change the content of registered information. For example, you can change the group name or coded dial number, add/delete destinations, and so on. 1 Press 2 Tap . 3 Tap < and tap . >.
Basic Operations 4 Select the group you want to edit. 5 Tap . ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap . Setting a PIN for Address Book(P. 556) 6 After editing the necessary items, tap . ◼ Deleting a Group from the Address Book 1 Press 2 Tap . and tap .
Basic Operations 3 Tap < 4 Select the group you want to delete. 5 Tap . >. ● If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap . Setting a PIN for Address Book(P. 556) 6 Tap .
Basic Operations Adjusting the Volume 0UWX-01C The machine produces sounds in a variety of situations, such as when fax sending is complete or when a paper jam or error occurs. You can set the volume of each of these sounds individually. ◼ Adjusting 1 Press the 2 To change , tap ( ) key. / , and tap . ● You can also adjust the volume by flicking the slider. ● Tap and move the cursor all the way to the left to mute the sound.
Basic Operations Confirmation sound each time a key on the operation panel or button on the display is pressed Sound produced when an invalid key operation is performed, such as when you enter a number outside the valid setting range Sound produced when a toner cartridge is almost empty Sound produced when a paper jam or other error occurs Sound produced when an operation such as copying or scanning is complet
Basic Operations Entering Sleep Mode 0UWX-01E The sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can save power simply by pressing on the operation panel. You can also use the Auto Sleep Time setting to automatically put the machine into sleep mode if it remains idle for a specified length of time.
Basic Operations Exiting Sleep Mode Press . You can also tap the display or press any key other than to exit sleep mode. ● If an external telephone or the optional handset is connected, the machine exits sleep mode when you take the receiver off the hook.
Basic Operations Setting Auto Shutdown Time 0UWX-01F By enabling this setting, you can set the machine to automatically shut down. The machine automatically turns OFF after the specified period of idle time has elapsed since entering the sleep mode. You can cut electric power consumption at night and on holidays if you forget to turn OFF the machine.
Copying Copying Copying ................................................................................................................................................................ 105 Basic Copy Operations ...................................................................................................................................... 107 Selecting Copy Paper ....................................................................................................................................
Copying Copying 0UWX-01H This chapter describes basic copy operations and various other useful functions, such as 2-sided copying and copying both sides of an ID card onto one page. ◼ Using Basic Operations Basic Copy Operations(P. 107) Canceling Copies(P. 111) Selecting Copy Paper(P. 110) ◼ Using Copy Settings to Suit Your Needs Enlarging or Reducing(P. 116) Selecting Document Type(P. 117) Erasing Dark Borders and Frame Lines (Erase Frame)(P. 128) Adjusting Density(P.
Copying 2-Sided Copying(P. 122) Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) (P. 125) ◼ Simplifying Your Frequent Copy Operations Changing Default Settings(P. 131) Registering Frequently Used Copy Settings(P. 132) 106 Copying Both Sides of an ID Card onto One Page(P.
Copying Basic Copy Operations 0UWX-01J 1 Place the document(s). 2 Press 3 Enter the number of copies using the numeric keys. Placing Documents(P. 47) and tap . ● Enter a quantity from 1 to 999. ● Press 4 to cancel the entered quantity. Specify the copy settings as necessary. ● Tap the item you want to set. Various Copy Settings(P.
Copying 5 Press . ➠ Copying starts. ● To cancel copying, tap . Canceling Copies(P. 111) When placing documents in the feeder in step 1 The document is automatically scanned. When placing documents on the platen glass in step 1 Depending on the copy settings you made, the screen for selecting the document size and paper source are displayed when copying multiple documents. Follow the procedure below. 1 Select the document size.
Copying ● If you want to register a combination of settings to use when needed: Settings(P. 132) LINKS Checking the Copying Status and Log(P.
Copying Selecting Copy Paper 0UWX-01K Specify the paper source that contains the paper to use for printing out copies. ● You must first specify the size and type of paper that is loaded in the paper source. Specifying Paper Size and Type(P. 67) Loading Paper(P. 51) < Select the paper source ( , , ) > Selects the paper loaded in the multi-purpose tray. < > Selects the paper loaded in the paper drawer of the machine (drawer 1).
Copying Canceling Copies 0UWX-01L If you want to cancel copying immediately after pressing , tap on the screen or press operation panel. You can also cancel copying after checking the copy status. on the ◼ Tap on the Screen That is Displayed While Copying ◼ Press to Cancel If the Screen Displays a List of Documents When is Pressed Documents have been scanned and are waiting to be printed. Select the copy document to cancel.
Copying LINKS Basic Copy Operations(P. 107) Checking the Copying Status and Log(P.
Copying Checking the Copying Status and Log 0UWX-0HU You can check the current copy statuses and the logs for copied documents. ● When is set to , you cannot check the copy job log. Display Job Log(P. 713) Useful in the Following Cases ● When some long time has already passed after scanning of your document to be copied but printing of the document has not started yet, you may want to see the waiting list of the documents waiting to be printed.
Copying Displays a list of the documents that are being copied, being processed, or are waiting to be processed. Displays detailed information about the document selected from the list. To check the copy logs 1 Tap . 2 Select the document whose log you want to check. Displays a list of the documents that were copied.
Copying Various Copy Settings 0UWX-01R A variety of settings are available to suit your needs, such as when you want to save paper or make your documents easier to read. Enlarging or Reducing(P. 116) Selecting Document Type(P. 117) Adjusting Sharpness(P. 120) 2-Sided Copying(P. 122) Copying Both Sides of an ID Card onto One Page(P. 127) Erasing Dark Borders and Frame Lines (Erase Frame)(P. 128) 115 Adjusting Density(P. 118) Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) (P.
Copying Enlarging or Reducing 0UWX-01S You can enlarge or reduce copies by using a preset copy ratio such as A4>, or by setting a custom copy ratio in increments of 1%. ● If you make a setting for after setting the copy ratio, the setting of reduction ratio in takes priority. Select the copy ratio Tap / or the numeric keys to enter the copy ratio, and tap . You can set any copy ratio from 25% to 400% in 1% increments.
Copying Selecting Document Type 0UWX-01U You can select the optical image quality for the copy depending on the document type, such as text-only documents, documents with charts and graphs, or magazine photos. Select the document type Suitable when copying documents that only contain text. Suitable when copying documents that contain both text and photos.
Copying Adjusting Density 0UWX-01W You can adjust the density of the copy if the text or images in a document are too light or dark. You can also adjust the background to remove the background color when document pages are lightly colored or yellowing. ● Adjust both the density and background when copying a document printed on thin paper, such as a newspaper, so that the text and images on the opposite side of the page are not visible in the copy.
Copying <+> Makes the background color darker. ● When you set to , automatic adjustment is performed so that the background color becomes white. In this case, is automatically set to ( Selecting Document Type(P. 117) ). LINKS Basic Copy Operations(P. 107) Adjusting Sharpness(P.
Copying Adjusting Sharpness 0UWX-01Y You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjust the sharpness <-> Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos <+> Increases the image sharpness.
Copying LINKS Basic Copy Operations(P. 107) Adjusting Density(P.
Copying 2-Sided Copying 0UWX-020 You can copy two pages of a document on both sides of the paper. You can also copy a two-sided document on both sides of the paper, or on two separate pages. Make sure that the paper size switch lever is set properly ● When performing 2-sided copying, improper setting of the paper size switch lever can cause misfeeds or paper jams. When performing 2-sided copying, make sure that the paper size switch lever is set properly for the size of the paper to be used. Interior(P.
Copying Specify if you want to change the binding, such as when copying book-type documents in calendar-type format.
Copying <2-Sided->1-Sided> ● When a 2-sided document is in landscape-oriented book-type format (short-edge binding) <2-Sided->1-Sided> LINKS Basic Copy Operations(P. 107) Copying Multiple Documents onto One Sheet (2 on 1/4 on 1)(P.
Copying Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) 0UWX-021 You can copy two or four documents onto a single sheet at a reduced size. This decreases the number of pages, enabling you to save paper. ● Using <2 on 1>/<4 on 1> reduces the copy ratio automatically (the copy ratio is displayed on the screen). You can increase or further reduce the copy ratio before pressing ( Enlarging or Reducing(P. 116) ), but the edges of the document might not be copied if you increase it.
Copying 2-Sided Copying(P.
Copying Copying Both Sides of an ID Card onto One Page 0UWX-022 You can use to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or ID card. ● is available with A4/Letter size paper or larger. ● is automatically set to <100%>. ● is not available when using , <2-Sided>, or <2 on 1>/<4 on 1>.
Copying Erasing Dark Borders and Frame Lines (Erase Frame) 0UWX-023 When copying documents that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages from thick book, dark borders may appear. enables you to erase these frame lines and dark borders. ● The width of the frame to erase is increased or decreased relative to the setting.
Copying Collating Copies by Page 0UWX-024 When preparing multiple copies of multi-page documents, set to to collate copies in sequential page order. This function is useful when preparing handouts for meetings or presentations. The copies are grouped by page and not collated. For example, if you are making three copies of a five-page document, the printouts will be arranged in the following page order: 1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5.
Copying Configuring Copy Settings to Your Needs 0UWX-025 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used settings as default settings, you can eliminate the need to configure the same settings every time you make copies. In addition, you can also register combinations of multiple copy settings and use them whenever you need them.
Copying Changing Default Settings 0UWX-026 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you make copies.
Copying Registering Frequently Used Copy Settings 0UWX-027 You can register up to four frequently used combinations of copy settings. By simply selecting a registered setting combination when it is needed, you can eliminate the need to configure the same settings every time you make copies, such as if you frequently set the number of copies to 5, set to , and increase the sharpness when copying. You can also display settings as shortcut buttons in the Home screen.
Copying 5 Tap . 6 Select whether to register the settings as a shortcut button. ● If you select , a message appears. Check the message and then tap . The registered setting combination is added to the Home screen as a shortcut button. ● If the Home screen is full and the shortcut button cannot be added, use to delete registered buttons or blanks. Customizing the Home Screen(P. 34) ● Registered settings are retained even when the machine is turned OFF.
Copying ● Once you have recalled the setting combination, you can also change the copy settings as needed. LINKS Basic Copy Operations(P.
Faxing Faxing Faxing ................................................................................................................................................................... 137 Configuring Initial Settings for Fax Functions (MF419x / MF416dw) .............................................................. 140 Deciding Which Fax Receive Mode to Use ..................................................................................................... 141 Registering the Fax Number and Unit Name ...
Faxing Using Address Book for PC Faxes ................................................................................................................. 211 Registering Destinations ........................................................................................................................ 213 Using Registered Destinations ............................................................................................................... 217 Importing/Exporting Address Book Data from the Fax Driver .
Faxing Faxing 0UWX-028 This chapter describes fax settings, basic fax operations and various other useful functions to suit your needs, such as PC Fax to send documents directly from computers, Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the office. ● Fax functions are only available for MF419x / MF416dw. ● You need to complete some procedures before using fax functions. Functions (MF419x / MF416dw)(P.
Faxing ◼ Specifying Destinations Simply and Quickly Specifying from Address Book(P. 154) Selecting Destinations Directly by Entering Coded Dial Numbers(P. 156) Specifying Previously Used Destinations(P. 159) Specifying Destinations in an LDAP Server(P. 162) ◼ Sending and Receiving According to Your Purposes Making a Call before Sending Faxes (Manual Sending)(P. 184) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P.
Faxing Forwarding Received Faxes(P. 191) Archiving Sent Faxes(P. 198) ◼ Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax) (MF419x / MF416dw)(P. 203) ◼ Sending and Receiving Faxes via the Internet Using Internet Fax (I-Fax)(P. 223) 139 Receiving Fax Information Services(P.
Faxing Configuring Initial Settings for Fax Functions 0UWX-029 Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to the corresponding section. Step 1 Deciding Which Fax Receive Mode to Use(P. 141) Step 2 Registering the Fax Number and Unit Name(P.
Faxing Deciding Which Fax Receive Mode to Use 0UWX-02A Before configuring the fax settings, determine which receive mode best suits your intended use. Intended use Receive mode Use fax only/Never use telephone This setting is for when you want to use the machine exclusively for receiving faxes, and you do not want to use the telephone or optional handset. Mostly use telephone/Almost never use fax Connect your telephone or optional handset to the machine.
Faxing Registering the Fax Number and Unit Name 0UWX-02C Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. 1 Press 2 Select 3 Tap . 4 Tap . and tap
Faxing 5 Enter the fax number using the numeric keys, and tap . 6 Tap . 7 Enter the unit name (such as a user name or company name) using the numeric keys, and tap . ● Enter up to 24 alphanumeric characters. On how to enter text, see » Continue to Selecting the Receive Mode(P. 144) LINKS Sending Faxes (MF419x / MF416dw)(P. 149) 143 Entering Text(P. 41) .
Faxing Selecting the Receive Mode 0UWX-02E Select the receive mode that suits your intended use beforehand ( Use(P. 141) ). 1 Deciding Which Fax Receive Mode to Tap . ● The screen shown here is displayed after the unit name has been registered ( Number and Unit Name(P. 142) ). 2 Registering the Fax Select the receive mode that suits your intended use. ● Tap or to select the receive mode.
Faxing 3 Tap . ● If the machine is set to , tap . » Continue to Connecting the Telephone Line(P. 146) LINKS Receiving Faxes (MF419x / MF416dw)(P.
Faxing Connecting the Telephone Line 0UWX-02F Connect the telephone line to the machine. 1 Tap . ● One of the screens shown here is displayed after the receive mode has been set ( Mode(P. 144) ). 2 Selecting the Receive Connect the telephone line to the machine. Notice for Connecting the Telephone Line This product includes the Telephone Line Cord and Adapter to connect the telephone line.
Faxing ● If you are connecting an external telephone with fax functions, set up the telephone to receive faxes manually. 3 Tap after the telephone line has been connected. 4 Tap . 5 Tap . 6 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. ● When the machine is restarted, the telephone line type is automatically set.
Faxing ● The following settings may not be available depending on your country or region.
Faxing Sending Faxes 0UWX-02H ● You need to complete some procedures before using fax functions. Functions (MF419x / MF416dw)(P. 140) 1 Place the document(s). 2 Press Configuring Initial Settings for Fax Placing Documents(P. 47) and tap . ● When the logon screen appears, use the numeric keys to enter the user name and password. Then select the authentication server and press 3 Press . Logging on to Authorized Send(P. 45) .
Faxing If a confirmation window appears ● When is set to , the input screen reappears so that you can confirm the destination ( Checking Destinations before Sending Documents(P. 561) ). Enter the destination again. Adding a destination ● To enter a second or subsequent destination, tap . You can specify up to 10 destinations. To delete destinations If you specified multiple destinations, you can delete destinations as necessary.
Faxing 1 Enter the international access code. 2 Tap . ● (pause) is inserted between numbers. In this case, 012 will be dialed first, then 4 seconds later, the next number will be dialed. ● Inputting pauses is optional; however, consecutive numbers that are input without pauses may not be recognized correctly. ● Pauses can be inserted continuously. ● One pause inserts 4 seconds of waiting time. This time can be changed as necessary. Time(P.
Faxing 5 Specify the scanning settings as necessary. ● Tap the item you want to set. 6 Press Various Fax Settings(P. 166) to start sending. ➠ Scanning of the document starts. ● To cancel sending, tap . Canceling Sending Documents (Fax/I-Fax)(P. 177) When placing documents in the feeder in step 1 When scanning is complete, the faxes are sent. When placing documents on the platen glass in step 1 Follow the procedures below. 1 Select the document size.
Faxing Specifying Registered Destinations 0UWX-02J You can specify destinations by selecting them from the Address Book or coded dial numbers, as well as by using the numeric keys. To use the Address Book or coded dial numbers, you need to register destinations beforehand. You can also specify previously used destinations. If your office has an LDAP server installed, you can also specify a destination using user information in the server. Specifying from Address Book(P.
Faxing Specifying from Address Book 0UWX-02K The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. ● You need to register destinations in the Address Book before using this feature. Address Book(P. 78) 1 Press and tap
. ● You can also tap 2 Select an index. . Index(P.Faxing To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select 2 Select a destination you want to delete. 3 Tap . . ● If you select Group Dial in step 2, is displayed. Tapping this item displays destinations registered in the group. 4 Tap .
Faxing Selecting Destinations Directly by Entering Coded Dial Numbers 0UWX-02L Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number. ● To use coded dial numbers, the destination must be registered in the Address Book beforehand. Registering Destinations in the Address Book(P. 80) 1 Press and tap . ● When the logon screen appears, use the numeric keys to enter the user name and password.
Faxing ● When is set to , a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, and tap . To specify a different destination, tap and re-enter the three-digit coded dial number. Displaying Destinations in Address Book(P. 561) If you want to specify multiple destinations ● Repeat the following steps.
Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P.
Faxing Specifying Previously Used Destinations 0UWX-02R You can select a destination from among the past three destinations. When you specify a previously used destination, the machine also sets the same fax settings such as density you used the last time you sent documents to that destination. ● When is set to , you cannot use this feature. Previously Used Destinations(P.
Faxing ● When you transmit to multiple destinations, only the address specified for the first transmission is displayed in the log, but all the destinations are specified. Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 186) . ➠ The selected destination and the fax settings used at the time are specified. You can also change the settings before sending. To delete destinations When you transmitted to multiple destinations, you can delete destinations as necessary.
Faxing LINKS Sending Faxes (MF419x / MF416dw)(P.
Faxing Specifying Destinations in an LDAP Server 0UWX-02S If your office has an LDAP server installed, you can specify a destination using user information in the server. Access the LDAP server via the machine to search for the appropriate user information and specify it as destination. ● You need to specify the settings for connecting to an LDAP server beforehand. Servers(P. 499) 1 Press Registering LDAP and tap .
Faxing 5 Enter the search target character string using the numeric keys, and tap . ● On how to enter text, see Entering Text(P. 41) . ● To specify multiple search criteria, repeat steps 4 and 5. 6 Tap . 7 Select the search method. Searches and displays the users that meet all the search criteria specified in steps 4 and 5.
Faxing ➠ The users meeting your search criteria are displayed. ● If the authentication screen appears when you tap , enter the user name of the machine and the password registered in the LDAP server, and tap . Registering LDAP Servers(P. 499) 9 Select the check box for the user that you want to specify as destination. ● Up to 10 destinations can be specified from an LDAP server. ● To cancel selection, tap a selected ( ) user.
Faxing 3 Tap . 4 Tap . If you want to easily and quickly delete destinations without displaying a list of destinations ● Before tapping in step 1, you can tap / Display a destination you want to delete, and press . to toggle the destinations you specified. LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P.
Faxing Various Fax Settings 0UWX-02U A variety of settings are available to suit your needs, for example, when you want to adjust density or enhance the clarity of an image. Adjusting Resolution(P. 167) Adjusting Density(P. 168) Adjusting Sharpness(P. 170) 166 Scanning 2-Sided Documents(P.
Faxing Adjusting Resolution 0UWX-02W You can select the resolution suitable for your document type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Select the resolution <200 x 100 dpi (Normal)> Suitable for documents that contain text only. <200 x 200 dpi (Fine)> Suitable for documents that contain fine text. <200 x 200 dpi (Photo)> Suitable for documents that contain photographs.
Faxing Adjusting Density 0UWX-02X You can adjust the density of the fax if the text or images in a document are too light or dark. Adjust the density <-> Decreases the density. <+> Increases the density. LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Adjusting Sharpness(P.
Faxing Scanning 2-Sided Documents 0UWX-030 The machine can automatically scan the front and back sides of documents in the feeder. ● The machine cannot scan both sides of documents automatically when the documents are placed on the platen glass or when the machine is set to Manual Sending. <2-Sided Original> Select or Select for documents whose images on the front and back sides face the same direction.
Faxing Adjusting Sharpness 0UWX-02Y You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjust the sharpness <-> Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos <+> Increases the image sharpness.
Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Adjusting Density(P.
Faxing Configuring Fax Settings to Your Needs 0UWX-031 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used settings as default settings, you can eliminate the need to configure the same settings every time you send a fax. In addition, you can also register combinations of destinations and fax settings and use them whenever you need them.
Faxing Changing Default Settings 0UWX-032 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you send faxes.
Faxing Registering Frequently Used Fax Settings 0UWX-033 You can register up to 18 frequently used combinations of fax settings. You can quickly display registered settings when needed, eliminating the need to make involved settings every time, such as "making a scan of a two-sided original, sending it to 5 destinations, and setting the sharpness." You can also display settings as shortcut buttons in the Home screen. Registering Favorite Settings(P. 174) Recalling Favorite Settings(P.
Faxing 5 Select where to register the settings. 6 Check the details of the settings to be registered, and tap . ● To change the value of a setting to be registered, tap the setting. Various Fax Settings(P. 166) ● To rename the registration destination, tap . On how to enter text, see Entering Text(P. 41) . 7 Select whether to register the settings as a shortcut button. ● If you select , a message appears. Check the message and then tap .
Faxing ● Registered settings are saved even when the machine is turned OFF. ● To edit or delete registered settings, go to and then follow the steps below. To edit a setting: Select the setting to be edited To delete a setting: Select the setting to be deleted change the setting tap or . tap . ● Destinations cannot be changed once the settings have been registered.
Faxing Canceling Sending Documents (Fax/I-Fax) 0UWX-034 If you want to cancel sending faxes immediately after pressing , tap on the display or press operation panel. You can also cancel sending faxes after checking the fax status. on the ◼ Tap on the Screen during Fax Transmission ◼ Press to Cancel If the Screen Displays a List of Documents When Is Pressed Documents have been scanned and are waiting to be processed. Select the document to cancel.
Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Sending I-Faxes(P. 224) Checking Status and Log for Sent and Received Documents(P.
Faxing Receiving Faxes 0UWX-035 This section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some procedures for using fax functions before specifying the receiving settings. Configuring Initial Settings for Fax Functions (MF419x / MF416dw)(P. 140) ● The machine can print received fax documents on A4 or Letter size paper.
Faxing When the call is a fax After an incoming call rings, the machine receives the fax automatically. When the call is a telephone call The answering machine activates, enabling the caller to leave a message. If you pick up the handset before the answering machine starts recording a message, you can talk with the caller. ● You need to connect your answering machine to the machine beforehand. ● Set the answering machine to answer after a few rings.
Faxing 3 Select the receiving method. When selecting Specify the following three settings as necessary. When the setting is complete, tap . Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call. (Setting values: 5 to 30 seconds; default setting: 8 seconds) Enables you to specify the duration during which an incoming call rings for a telephone call.
Faxing ◼ Using a Telephone to Receive Faxes (Remote Reception) When you pick up the telephone and get a fax signal, you do not need to go to the machine to receive the fax. Just enter a specific ID number (default setting: 25) with the telephone, and you can start receiving the fax. ● When the telephone is not directly connected with the machine, the remote reception function is not available. 1 When an incoming call rings, pick up the telephone handset.
Faxing Sending and Receiving Faxes According to Your Purposes 0UWX-036 In addition to the basic sending and receiving methods, there are a variety of other methods to suit your purposes. Making a Call before Sending Faxes (Manual Sending)(P. 184) Forwarding Received Faxes(P. 191) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 186) Archiving Sent Faxes(P. 198) LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Receiving Faxes (MF419x / MF416dw)(P.
Faxing Making a Call before Sending Faxes (Manual Sending) 0UWX-037 You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Press to send your faxes. ● You need to connect your telephone or the optional handset to the machine beforehand. 1 Place the document(s). Placing Documents(P. 47) ● The machine cannot automatically scan both sides of the documents in Manual Sending.
Faxing LINKS Sending Faxes (MF419x / MF416dw)(P. 149) Canceling Sending Documents (Fax/I-Fax)(P. 177) Checking Status and Log for Sent and Received Documents(P.
Faxing Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) 0UWX-038 You can send faxes to up to 310 destinations at once. Use the numeric keys* or the Address Book to specify multiple destinations. If your office has an LDAP server* installed. * The maximum number of destinations that you can specify when using an LDAP server or the numeric keys is 10 respectively. If you use the numeric keys in combination with an LDAP server, a total of 10 destinations can be specified.
Faxing ● To specify from the Address Book, see ● To use coded dial numbers, see Specifying from Address Book(P. 154) . Selecting Destinations Directly by Entering Coded Dial Numbers(P. 156) . ● To specify from an LDAP server, see 5 Specify the scanning settings as necessary. ● Tap the settings you want to specify. 6 Specifying Destinations in an LDAP Server(P. 162) . Press Various Fax Settings(P. 166) to start sending. LINKS Sending Faxes (MF419x / MF416dw)(P.
Faxing Storing Received Faxes into Memory (Memory Reception) 0UWX-039 You can store received faxes into memory, and then print them later. This feature can prevent unauthorized persons from seeing confidential documents unintentionally. Storing Documents into Memory(P. 188) Printing Documents in Memory(P. 189) Checking/Deleting Documents in Memory(P. 189) ● The documents in memory can be also forwarded to a destination. Forward(P.
Faxing Enables you to print RX Result reports every time documents are stored into memory. To print reports, tap . You also need to set to . RX Result Report(P. 814) Specify a period of time during the day in which received documents are stored in memory. If you do not set a period of time, the machine stores every document into memory when Memory Reception is turned on.
Faxing 3 Tap . 4 Select the document you want to check. To delete the checked document 1 Tap . 2 Tap . LINKS Receiving Faxes (MF419x / MF416dw)(P. 179) Checking Status and Log for Sent and Received Documents(P.
Faxing Forwarding Received Faxes 0UWX-03A You can forward received documents to other destinations. You can select a document from among all the documents received in memory for forwarding, or set the machine to automatically forward every received document to specified destinations. Fax numbers as well as e-mail addresses, I-Fax, shared folders in computers and FTP server can be specified as forwarding destinations.
Faxing Selecting a Document to Forward 0UWX-03C The machine forwards the document that you select from among all the documents received in memory. To use this feature, first activate the Memory Reception feature. Storing Received Faxes into Memory (Memory Reception) (P. 188) ● As long as the Memory Reception feature is not deactivated, the documents in memory are not deleted even after they are forwarded; the same documents can be forwarded multiple times. 1 Press 2 Tap . 3 Tap .
Faxing 6 Select the forwarding destination from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book(P. 154) . ➠ The document is forwarded to the specified destination.
Faxing Forwarding All the Received Documents Automatically 0UWX-03E The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically(P. 194) Printing Documents to be Forwarded(P. 194) Printing/Resending/Deleting Documents that Failed to be Forwarded(P.
Faxing Prints all the documents to be forwarded. Prints only the documents that failed to be forwarded. Printing/Resending/Deleting Documents that Failed to be Forwarded You can store documents that failed to be forwarded in memory, and print, resend, or delete them later.
Faxing To print the checked document 1 Tap . 2 Tap . 3 Tap . To resend the checked document 1 Tap . 2 Tap . 3 Select the forwarding destination from the Address Book. ● For instructions on how to use the Address Book, see 196 Specifying from Address Book(P. 154) .
Faxing To delete the checked document 1 Tap . 2 Tap . LINKS Receiving Faxes (MF419x / MF416dw)(P. 179) Checking Status and Log for Sent and Received Documents(P.
Faxing Archiving Sent Faxes 0UWX-03F In addition to the address specified when the fax is sent, you can also send faxed documents to a preset storage address for archiving. This is useful for keeping a log of what has been sent. You can specify a fax number, an e-mail address, a shared folder on the computer, an FTP server or an I-Fax as the storage address. ● Only destinations in the Address Book can be specified as a storage address.
Faxing Receiving Fax Information Services 0UWX-03H Through fax information services, you can easily get a variety of helpful lifestyle and work information from companies and organizations. This section describes a typical procedure for receiving these services. ● Depending on the service, actual procedures may differ from the ones described below. Follow the procedures for the service you are using. 1 Press and tap .
Faxing 4 When the recorded message of the information service answers, press . ● This step is unnecessary if the machine is using a tone-dialing line. 5 Use the numeric keys to enter the service number assigned for the information you want to receive. ● You can also use the keypad on the telephone to enter the information service number. 6 Tap . ● If you have picked up the handset, hang it up. LINKS Receiving Faxes (MF419x / MF416dw)(P.
Faxing Checking Status and Log for Sent and Received Documents 0UWX-03J The statuses and communication logs for sent and received fax and I-Fax documents can be checked separately for sending and receiving. ● When is set to , you cannot check the communication logs. Display Job Log(P. 713) 1 Press 2 Tap or . 3 Check the statuses and communication logs for sent and received documents. .
Faxing Displays detailed information about the document selected from the list. If you specified multiple destinations, the number of specified destinations is displayed on the screen. To check the details of specified multiple destinations, tap . To check the communication logs for sent and received documents 1 Tap . 2 Select the document whose log you want to check. / Displays a list of the documents that were sent and received.
Faxing Sending Faxes from Your Computer (PC Fax) 0UWX-03K You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax settings ( Configuring Initial Settings for Fax Functions (MF419x / MF416dw)(P. 140) ) and referring to the MF Driver Installation Guide to install the fax driver on your computer, before using this feature.
Faxing Sending PC Faxes 0UWX-03L ● When is set to on the machine, you cannot send faxes from computers. Prohibiting PC Faxing (MF419x / MF416dw)(P. 559) ● You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine. For more information, click [Help] on the fax driver screen. Setting the Department ID Management(P. 526) 1 Open a document in an application and display the print dialog box.
Faxing 2 Set the communication mode and fax number (or URI). To specify multiple destinations at once 1 Click the [Select Destination] tab. 2 Click [Add Destination]. 3 Set the communication mode and fax number (or URI), and click [OK]. 4 Repeat steps 2 and 3 to add concurrent destinations. ● You can also add a destination by clicking [Add Next Destination] in step 3.
Faxing ● To make it easier to specify destinations using the Address Book, see Destinations(P. 217) . Using Registered ● Selecting [Store Sent Fax Information and Image] enables you to store the logs for sending documents and check detailed information of a sent document along with its image, including destinations and number of pages. For more information, click [Help] on the fax driver screen.
Faxing Attaching Cover Sheets to PC Faxes 0UWX-03R You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or create your own custom cover sheets. For more information, click [Help] on the fax driver screen. 1 Open a document in an application and display the print dialog box. ● How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using.
Faxing [Style] Select a cover sheet from the three preset cover sheets ([Template 1] to [Template 3]). The layout of the selected cover sheet is displayed in the image on the left. [Items to Include] Displays items that are to be included on a cover sheet. To change the items to be included, click [Settings]. [Sender] tab Select the sender items you want to include and enter the information. [Destination] tab Select the destination items you want to include and enter the information.
Faxing With/without logos or signatures Select [Print with Logo] or [Print with Signature] if you want to include logos or signatures on the cover sheet. Have the bitmap files for logos or signatures ready beforehand. Location of logos or signature files Specify the location where logos or signatures files are saved. Click [Browse] to locate the file you are using for logos or signatures.
Faxing 5 Click [Preview] to check the contents of the cover sheet, and if everything is correct, click [OK]. ● To modify the contents, perform the steps from 3 again. ➠ The specified cover sheet is attached to the fax when the fax is sent.
Faxing Using Address Book for PC Faxes 0UWX-03S Once you register frequently used destinations for PC faxes in the Address Book, you can easily specify destinations whenever you send PC faxes. Also, Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications.
Faxing 5 Specify the location to save the Address Book data, and click [OK]. ● Save the Address Book data in a folder, such as the [My Documents] folder, where you have write permission. 6 Click [New] or [Copy]. ● To create a new and empty Address Book, click [New], and to just change the save location while keeping the present Address Book content as is, click [Copy]. ● Even if you change the Address Book save location, it does not result in deletion of the Address Book data in the original folder.
Faxing Registering Destinations 0UWX-03U This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations at once. Registering Destinations(P. 213) Registering Multiple Destinations as One Destination (Group Dial)(P.
Faxing 4 Click [Add Person]. ● To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete]. 5 Specify each setting and click [OK]. Address Enter the recipient name, company name, and department name. [Notes] Enter comments as necessary. Fax Number Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses for the fax numbers, such as "Home" or "Office", enter them in [Description].
Faxing Registering Multiple Destinations as One Destination (Group Dial) 1 Open the printer folder. 2 Right-click the fax driver icon for this machine and click [Printing preferences]. 3 Click the [Select Destination] tab 4 Click [Add Group]. Displaying the Printer Folder(P. 892) [Edit Address Book]. ● To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].
Faxing 5 Specify each setting and click [OK]. [Group Name] Enter a group name such as "Sales Department 1." [Show] Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register in Group Dial. [Person] Displays single destinations. [Group] Displays group destinations. [All] Displays all the destinations registered in the Address Book. [Available Destinations] Select the destinations to register in Group Dial, and click [Add].
Faxing Using Registered Destinations 0UWX-03W This section describes how to specify destinations registered in the Address Book. Registering Destinations(P. 213) ● You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book. Changing Location to Save Address Book Data(P.
Faxing ● To specify multiple destinations, repeat step 4. ● You can search for destinations with [Address List]. ● Clicking [Edit Address Book] allows you to edit the Address Book.
Faxing Importing/Exporting Address Book Data from the Fax Driver 0UWX-03X Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications. Importing Address Book Data(P. 219) Exporting Address Book Data(P. 220) Importing Address Book Data The file formats that can be read into the fax driver are the following three: CSV file (*.csv), Canon Address Book file (*.
Faxing 5 Select the file to import and click [Open]. ● For a CSV file, specify the separators used in the file. ➠ The destinations imported from the file are displayed in [Address Book]. Exporting Address Book Data The file formats that can be written out from the fax driver are the following two: CSV file (*.csv) and Canon Address Book file (*.abk).
Faxing 1 Open the printer folder. 2 Right-click the fax driver icon for this machine and click [Printing preferences]. 3 Click the [Select Destination] tab 4 Click [Export]. Displaying the Printer Folder(P. 892) [Edit Address Book].
Faxing ● If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more information, click [Help] on the fax driver screen. 5 Specify the location to save the file, the file name, and the file format, and then click [Save]. ● For a CSV file, specify the separators used in the file.
Faxing Using Internet Fax (I-Fax) 0UWX-03Y The Internet Fax (I-Fax) function allows you to send and receive faxes over the Internet. Originals are sent attached as TIFF images files to e-mail. Since a telephone connection is not used, you can send faxes to distant locations and send documents with many pages without worrying about communications charges. Some advance preparation is required, such as specifying the mail server settings.
Faxing Sending I-Faxes 0UWX-040 To send a fax to a computer or another I-Fax-compatible device, specify an e-mail address instead of a fax number as the destination. If you send an I-Fax to a computer, it is sent as an e-mail attachment in TIFF format. And in the same way as when you send e-mail to a computer, you can specify multiple destinations and specify Cc and Bcc destinations. 1 Place the document(s). 2 Press Placing Documents(P. 47) and tap .
Faxing If the screen above is not displayed ● You can only send to your own e-mail address. To send to other destinations, you must configure the send function authentication settings so that e-mail transmission is not restricted. Contact your administrator for details. LDAP Server Authentication(P. 536) . 5 Specify multiple destinations, including Cc/Bcc destinations, as necessary. ● Tap , select the method for specifying destinations and then specify the destination.
Faxing ● The subject is set to "Attached Image" by default. ● The body is not set by default. Enter it as necessary. Without the body text, only scanned documents are sent. ● The reply-to address is not set by default. If you want to specify an e-mail reply-to address that is different than the machine's e-mail address, specify the address from among those registered in the Address Book. If no destination is registered in the Address Book, see Registering in the Address Book(P. 78) .
Faxing 6 Tap . To specify reply-to address 1 Tap . 2 Tap . 3 Select a reply-to address from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book(P. 154) . ● The reply-to address that can be specified is always one of the e-mail addresses registered in the Address Book. 8 Press to start sending. ➠ Scanning of the document starts.
Faxing ● To cancel sending, tap . Canceling Sending Documents (Fax/I-Fax)(P. 177) When placing documents in the feeder in step 1 When scanning is complete, the I-Fax is sent. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedures below. 1 If there are additional pages of documents to be scanned, place the next document on the platen glass, and press . ● Repeat this step until you finish scanning all of the pages.
Faxing 3 Click [Network Settings] 4 Click [Clear] in [Clear Mail Box]. 5 Read the message that is displayed, and click [OK]. [E-Mail/I-Fax Settings]. ➠ E-mail is deleted from the mailbox. ● If you always want to send using the same settings: 229 Changing Default Settings(P.
Faxing ● If you want to register a combination of settings to use when needed: Settings (E-Mail/I-Fax/Shared Folder/FTP Server)(P. 379) ● If you want to specify the I-Fax sender name: Registering Frequently Used Scan Register Unit Name (E-Mail/I-Fax)(P. 672) LINKS Checking Status and Log for Sent and Received Documents(P.
Faxing Receiving I-Faxes 0UWX-041 ◼ When an I-Fax Arrives When an I-Fax arrives, the Processing/Data indicator on the operation panel blinks. After the I-Fax is completely received, the document is printed out automatically and the indicator goes out.
Faxing LINKS Checking Status and Log for Sent and Received Documents(P.
Using the Machine as a Printer Using the Machine as a Printer Using the Machine as a Printer .............................................................................................................. 234 Printing from a Computer ................................................................................................................................ 235 Printing a Document .............................................................................................................................
Using the Machine as a Printer Using the Machine as a Printer 0UWX-042 There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver or print image files from a USB memory device. Make full use of the print functions to suit your needs. ◼ Printing from a Computer You can print a document made on your computer by using the printer driver. Printing from a Computer(P.
Using the Machine as a Printer Printing from a Computer 0UWX-043 You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways. Before you can use this function, you need to complete some procedures, such as installing the printer driver on your computer. For more information, see "MF Driver Installation Guide.
Using the Machine as a Printer 236
Using the Machine as a Printer Printing a Document 0UWX-044 This section describes how to print a document on your computer by using the printer driver. Paper settings on the machine ● Normally, it is necessary to specify the paper size and type for the paper loaded in each paper source before proceeding to printing. Specifying Paper Size and Type(P.
Using the Machine as a Printer [Page Size] Select the size of a document made in the application. [Output Size] Select the size of paper on which the document will be actually printed. If the selected size differs from the one specified in [Page Size], the document is printed enlarged/reduced automatically according to the selected size. Enlarging or Reducing(P. 248) Clickable UI ● You can easily specify the page layout, binding position, etc. intuitively on the preview image.
Using the Machine as a Printer Setting Value Drawer 2 Paper Source Paper is fed from the optional paper feeder. [Paper Type] Specify the setting according to the type and basis weight of the paper to print on. 5 Specify other print settings as necessary. Loading Paper(P. 51) Various Print Settings(P. 246) ● You can register the settings you specified in this step as a "profile" and use the profile whenever you print. You can eliminate the need to specify the same settings every time you print.
Using the Machine as a Printer When printing from the Windows Store app in Windows 8/Server 2012 Display the charms on the right side of the screen and use the procedure shown below. Windows 8/Server 2012 Tap or click [Devices] the printer driver for this machine Windows 8.1/Server 2012 R2 Tap or click [Devices] [Print] [Print]. the printer driver for this machine [Print]. ● If you print using this method, only a limited number of print settings are available.
Using the Machine as a Printer Canceling Prints 0UWX-045 You can cancel printing from your computer or on the operation panel of the machine. From a Computer(P. 241) From the Operation Panel(P. 242) From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. 1 Double-click the printer icon. When the printer icon is not displayed ● Open the printer folder ( Displaying the Printer Folder(P.
Using the Machine as a Printer Canceling from an application ● On some applications, a screen like shown below appears. You can cancel printing by clicking [Cancel]. From the Operation Panel Cancel printing using ◼ Press or . to Cancel If the Screen Displays a List of Documents When is Pressed Tap the document to cancel.
Using the Machine as a Printer ● Several pages may be output after you cancel printing. LINKS Printing a Document(P. 237) Checking the Printing Status and Log(P.
Using the Machine as a Printer Checking the Printing Status and Log 0UWX-046 You can check the current print statuses and the logs for printed documents. ● When is set to , you cannot check the print job log. Display Job Log(P. 713) Useful in the Following Cases ● When your documents are not printed for a long time, you may want to see the waiting list of the documents waiting to be printed.
Using the Machine as a Printer Displays a list of the documents that are being processed, being copied, or are waiting to be processed. Displays detailed information about the document selected from the list. To check the print logs 1 Tap . 2 Select the document whose log you want to check. Displays a list of the documents that were printed.
Using the Machine as a Printer Various Print Settings 0UWX-047 There are a variety of settings to suit your needs, such as Enlarged/Reduced and 2-sided Printing. Enlarging or Reducing(P. 248) Printing Multiple Pages onto One Sheet(P. 254) Printing Borders(P. 259) Switching 1-Sided and 2-Sided Printing(P. 250) Printing Posters(P. 256) Printing Dates and Page Numbers(P. 260) 246 Collating Printouts by Page(P. 252) Printing Booklet(P. 257) Printing Watermarks(P.
Using the Machine as a Printer Printing Specific Pages onto Different Paper(P. 264) Combining and Printing Multiple Documents(P. 270) Selecting Document Type(P. 266) Configuring Printer Settings on the Machine(P. 274) 247 Saving Toner(P.
Using the Machine as a Printer Enlarging or Reducing 0UWX-048 You can make enlarged or reduced printouts by using a preset print ratio, such as A5 to A4, or a custom print ratio that you set in increments of 1%. Setting Print Ratio by Specifying the Original Document and Paper Size (Preset Ratio) The print ratio is automatically set based on the document and paper size you have specified.
Using the Machine as a Printer ● Depending on the selected paper size, you may not be able to set the optimum enlarging/reducing ratio. For example, there may be large blank spaces on your printout, or portions of the document that are missing. ● The enlarging/reducing settings on some applications have priority over those on the printer driver. LINKS Printing a Document(P.
Using the Machine as a Printer Switching 1-Sided and 2-Sided Printing 0UWX-049 You can make both 1-sided and 2-sided printouts. The default setting is [2-sided Printing]. Change the setting as necessary. Make sure that the paper size switch lever is set properly ● When performing 2-sided printing, improper setting of the paper size switch lever can cause misfeeds or paper jams.
Using the Machine as a Printer [1-sided/2-sided/Booklet Printing] Select [1-sided Printing] or [2-sided Printing]. ● For [Booklet Printing], see Printing Booklet(P. 257) . [Binding Location] Specify the position to bind the printouts with a binding tool such as a stapler. Printing orientation will be changed depending on the specified binding position. To specify the margin width for the binding position, click [Gutter].
Using the Machine as a Printer Collating Printouts by Page 0UWX-04A When printing copies of multi-page documents, select [Collate] to print complete sets in sequential page order. This function is useful when preparing handouts for meetings or presentations. [Basic Settings] tab Select [Collate] or [Group] in [Collate/Group] [OK] [Collate/Group] Specify the sorting method of the printouts when printing multiple-page documents.
Using the Machine as a Printer ● If you select [Off], whether the printouts are collated or not depends on the setting made on the application. LINKS Printing a Document(P.
Using the Machine as a Printer Printing Multiple Pages onto One Sheet 0UWX-04C You can print multiple pages onto a single sheet. For example, you can print four or nine pages onto a single sheet by using [4 on 1] or [9 on 1]. Use this function if you want to save paper or to view your document in thumbnails. ● To save more paper, combine this setting with 2-sided printing. Printing(P.
Using the Machine as a Printer [Page Order] Select a page distribution layout. For example, if you select [Across from Left], the first page is printed on the top left, and then the rest of the pages are arranged rightward. LINKS Printing a Document(P. 237) Switching 1-Sided and 2-Sided Printing(P.
Using the Machine as a Printer Printing Posters 0UWX-04E You can print one page of a document onto multiple pages. For example, if you make a one-page A4-size document nine times larger, you will have a poster 3x3 A4 size sheets large after you print the document and paste it together. [Basic Settings] tab x 2]]) In [Page Layout], select the dimensions of your poster (for example, [Poster [2 [OK] ● There are four size settings:[Poster [1 x 2]], [Poster [2 x 2]], [Poster [3 x 3]], and [Poster [4 x 4]].
Using the Machine as a Printer Printing Booklet 0UWX-04F You can print two pages of a document on both sides of paper and then fold your printed pages in half to make a booklet. The printer driver controls the print order in such a way that the page numbers are correctly arranged. Make sure that the paper size switch lever is set properly ● When performing booklet printing, improper setting of the paper size switch lever can cause misfeeds or paper jams.
Using the Machine as a Printer [1-sided/2-sided/Booklet Printing] Select [Booklet Printing]. ● For [1-sided Printing] and [2-sided Printing], see Switching 1-Sided and 2-Sided Printing(P. 250) . [Booklet] The screen below is displayed. [Booklet Printing Method] ● [All Pages at Once]: Prints all of the pages at once as a single bundle so that you can make a booklet just by folding the printed pages in half.
Using the Machine as a Printer Printing Borders 0UWX-04H You can add borders, such as broken lines or double lines, in the margins of printouts. [Page Setup] tab Click [Page Options] [Edging] Select the border type. Preview Displays a preview with the selected border. LINKS Printing a Document(P. 237) Printing Dates and Page Numbers(P. 260) Printing Watermarks(P.
Using the Machine as a Printer Printing Dates and Page Numbers 0UWX-04J You can print the information such as dates or page numbers, and you can specify where to print this information on the document (upper-left, lower-right, etc.). [Page Setup] tab Click [Page Options] page number [OK] [OK] Select the print position of the print date, user name or [Print Date] Specify the position to print the print date.
Using the Machine as a Printer LINKS Printing a Document(P. 237) Printing Borders(P. 259) Printing Watermarks(P.
Using the Machine as a Printer Printing Watermarks 0UWX-04K You can print watermarks such as "COPY" or "CONFIDENTIAL" over the document. You can create new watermarks or use pre-registered watermarks. [Page Setup] tab [OK] Select the [Watermark] check box Select a watermark from the drop-down list [Watermark] Select the [Watermark] check box to display the list of the watermarks in the drop-down list. Select a watermark from the menu. [Edit Watermark] Displays the screen to create or edit watermarks.
Using the Machine as a Printer [Add] Click to create a new watermark. Up to 50 watermarks can be registered. [Name] Enter the created watermark name. [Attributes]/[Alignment]/[Print Style] Click each tab to specify the text, color, or print position of the watermark. For more information, click [Help] on the printer driver screen. LINKS Printing a Document(P. 237) Printing Borders(P. 259) Printing Dates and Page Numbers(P.
Using the Machine as a Printer Printing Specific Pages onto Different Paper 0UWX-04R You can print specific pages of a document, such as when you want to print the cover of a booklet on colored paper. In this case, load colored paper for the cover in the multi-purpose tray and load plain paper for the body pages in the paper drawer, and then specify the paper settings on the printer driver.
Using the Machine as a Printer LINKS Printing a Document(P.
Using the Machine as a Printer Selecting Document Type 0UWX-04S You can specify the document type to ensure optimal image quality. There are different settings for photo documents, documents that have charts or graphs, and documents that have design drawings with fine lines. [Quality] tab Select the document type in [Objective] [OK] [Objective] Select an option that suits the document type or purpose of printing.
Using the Machine as a Printer ● To specify detailed settings for each item selected on [Objective], click [Advanced Settings]. For more information, click [Help] on the printer driver screen. LINKS Printing a Document(P.
Using the Machine as a Printer Saving Toner 0UWX-04U You can set the printer driver to print documents using less toner. ● When the toner save setting is enabled, fine lines and portions with lighter print density may become blurred.
Using the Machine as a Printer [Objective] Selecting Document Type(P. 266) Select the document type for which you want to enable the toner save setting. [Advanced Settings] A screen with settings is displayed. Click [Toner Save] and select [On] from the drop-down list on the bottom of the screen. ● You can specify whether to enable the toner save setting for each document type. Specify the toner save setting for each document type listed in [Objective].
Using the Machine as a Printer Combining and Printing Multiple Documents 0UWX-04W By using Canon PageComposer, you can combine multiple documents into one print job and print the job with specified print settings. This function, for example, enables you to combine documents made with different applications and print all of the pages in the same paper size. 1 Open a document in an application and display the print dialog box. ● How to display the print dialog box differs for each application.
Using the Machine as a Printer ➠ The Canon PageComposer starts. Printing does not start in this step. 5 Repeat steps 1 to 4 for the documents you want to combine. ➠ The documents are added to the Canon PageComposer. 6 From the [Document Name] list, select the documents to combine, and click ● To select multiple documents, click the documents while holding down [SHIFT] key or [CTRL] key. 7 Change the settings as necessary, and click [Combine]. ● The documents selected in step 6 are combined. 271 .
Using the Machine as a Printer [Print Preview] Displays a preview of the document to be printed. [Document List]/[Print Settings] ● Click the [Document List] tab to display the documents added in steps 1 to 4. You can remove documents by selecting them in the list and clicking [Delete from List]. ● Click the [Print Settings] tab to display the screen for specifying print settings such as the number of copies or 1-sided/2-sided printing. The settings specified here are applied to the whole print job.
Using the Machine as a Printer 8 On the [Document Name] list, select the combined-document print job you want to print, and click . ➠ Printing starts. ● For instructions on how to cancel printing, see LINKS Printing a Document(P. 237) 273 Canceling Prints(P. 241) .
Using the Machine as a Printer Configuring Printer Settings on the Machine 0UWX-04X When you print a document from a computer, you can specify many print settings such as the number of copies or 1sided/2-sided printing, on the printer driver. However, the setting described below can only be specified on the operation panel of the machine.
Using the Machine as a Printer Printing a Document(P. 237) Various Print Settings(P.
Using the Machine as a Printer Printing a Document Secured by a PIN (Secure Print) 0UWX-04Y By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print," and the document that is protected by a PIN is called a "secured document." Using Secure Print keeps printouts of confidential documents from being left unattended.
Using the Machine as a Printer Preparing for Using Secure Print 0UWX-050 Make sure that Secure Print is enabled on the printer driver. ● To perform the following procedure, log on to the computer with an administrator account. 1 2 3 Open the printer folder. Displaying the Printer Folder(P. 892) Right-click the printer driver icon for this machine and click [Printer properties] or [Properties]. Click the [Device Settings] tab and make sure that the [Allow Use of Secured Print] check box is selected.
Using the Machine as a Printer LINKS Printing via Secure Print(P.
Using the Machine as a Printer Printing via Secure Print 0UWX-051 This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the machine. Sending a Secured Document from a Computer to the Machine(P. 279) Printing Out Secured Documents(P. 281) Changing the Valid Time Period for Secured Documents(P.
Using the Machine as a Printer If you selected [Yes] Enter the [User Name] and [PIN], and click [OK]. ● The computer name (logon name) of your computer is displayed in [User Name]. If you want to change the user name, enter up to 32 alphanumeric characters for a new user name. ● Enter a number of up to seven digits to [PIN]. 4 Specify the print settings, and click [OK].
Using the Machine as a Printer ➠ After the secured document is sent to the machine, it is held in the memory of the machine waiting to be printed. If you selected [No] at step 3 Enter the [Document Name], [User Name], and [PIN] and click [OK]. ● The document name is automatically set based on the information from the application. If you want to change the document name, enter up to 32 alphanumeric characters for a new document name.
Using the Machine as a Printer If the
Using the Machine as a Printer ● Tap , and restart the machine. 5 Specify how long the machine holds secured documents, and tap . ● Tap / or the numeric keys to enter the time. ● The secured document is erased from the memory of the machine when the time specified here elapses. 6 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Preparing for Using Secure Print(P. 277) Checking the Printing Status and Log(P.
Using the Machine as a Printer Configuring Print Settings to Your Needs 0UWX-052 You can register combinations of settings as "Profiles" to suit your different printing needs. Also, you can register the settings that you frequently use as the default setting. Once the default setting is set, the registered settings are automatically displayed on the printer driver screen, and you can skip the operations to specify the print settings and print immediately.
Using the Machine as a Printer Registering Combinations of Frequently Used Print Settings 0UWX-053 Specifying combinations of settings such as "1-sided landscape orientation on A4 size paper" every time you print may be time consuming. If you register these frequently used combinations of print settings as "profiles," you can specify printing settings simply by selecting one of these profiles from the list. This section describes how to register profiles and how to print using them.
Using the Machine as a Printer Selecting a Profile Select the profile that suits your needs, and click [OK]. Changing the settings of the selected profile ● You can change the settings of a selected profile. In addition, the changed settings can be registered as another profile. LINKS Printing a Document(P.
Using the Machine as a Printer Changing Default Settings 0UWX-054 The default settings are the settings that are first displayed whenever you open the print settings screen of the printer driver, but you can change them. For example, if you want to print all documents in such manner that each two pages are shrinked and printed on one page, specify [2 on 1] as the user default of page layout.
Using the Machine as a Printer LINKS Printing a Document(P. 237) Various Print Settings(P.
Using the Machine as a Printer Printing from USB Memory (Memory Media Print) 0UWX-055 You can print image files and PDF files stored in a USB memory device by connecting it directly to the machine. Using this function, you can print without using a computer. Available File Formats You can print the following types of image files. ● JPEG (DCF/Exif 2.21 or earlier/JFIF) ● TIFF (JPEG/MH/MR/MMR compression) ● PDF ● For JPEG and TIFF files, maximum printable data size per file*1 is 20 MB*2.
Using the Machine as a Printer 1 Connect a USB memory device to the USB port on the front of the machine. ● Do not remove the USB memory device or shock or shake the device or the machine when data is being read or written. Also, do not turn OFF the machine while the processing is in progress. 2 Press 3 Tap
Using the Machine as a Printer ● To display the contents of a folder, select a folder, and tap. To return to the folder in the upper level, press . ● Folders and files lower than the third directory are not displayed. ● When you move to another folder, the previous file selections will be cleared. To select all files 1 Tap . 2 Tap
Using the Machine as a Printer 2 Tap . 3 Tap the display method. Displays file names and dates. ● You can set whether to display abbreviated file names. File Name Display Format(P. 676) Displays previews. ● Tap / or flick to switch the preview. ● Tap to display a larger preview. Tap to return to the original preview size. To change the file sort order You can change the sort order of the files in a USB memory device.
Using the Machine as a Printer ● You can specify a sort setting such as or as the default setting for the file sort order. File Sort Default Settings(P. 676) 1 Tap . 2 Tap . 3 Tap the criteria for file sorting. ● When you select or , files are sorted based on the modification dates and time of the files. 5 Tap . 6 Specify the print settings as necessary.
Using the Machine as a Printer Specify the number of copies from 1 to 99. Tap . / or the numeric keys to enter a quantity, and tap Select the paper to print on. ● is not available for printing TIFF files. You can print two or four images onto a single sheet. Select <2 on 1> or <4 on 1>. <2 on 1> Prints two images onto a single sheet. <4 on 1> Prints four images onto a single sheet.
Using the Machine as a Printer <2-Sided> You can make 2-sided printouts. Select the binding position. Prints images in such a way that the printed pages are opened horizontally when bound. Prints images in such a way that the printed pages are opened vertically when bound. ● <2-Sided> may not be available with some sizes or types of paper. Paper(P. 858) You can change settings related to print quality.
Using the Machine as a Printer Making fine adjustment of toner density ● When you want to make fine adjustments of toner density on three density levels - high, medium, and low -, use the following procedure. Select the density level Adjust the density Tapping prints in toner saving mode. Select when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job.
Using the Machine as a Printer ● Although is not available for Index Print, the file name is automatically printed below each image. You can select the type of original depending on the image to print. Select or . Gives priority to printing photo images smoothly. Gives priority to printing text clearly. You can adjust the brightness of printouts.
Using the Machine as a Printer You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality. Tap or . Prints images with fine gradation, such as digital camera images, with a smooth finish. Prints images with small text or fine lines with a clear finish.
Using the Machine as a Printer This setting enlarges or reduces the original document to match the printable area of the paper size. This setting specifies whether to enlarge the printable area on the paper. The area 5 mm from the top, bottom, left and right edges of the paper is not printable. The printable area is enlarged to the top, bottom, left, and right edges of the paper.
Using the Machine as a Printer You can print password protected PDF files by entering the password required to open them. You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality. You can make this setting for each of the types of image contained in one document. Type of image Select the type of image for which you want change the setting.
Using the Machine as a Printer Color data is converted to monochrome so that R, G, and B are uniformly converted to the same gray level. 7 Press . ➠ Printing starts. ● If you want to cancel printing, tap 8 Disconnect the USB memory device from the USB port. 1 Press . 2 Press . 3 Tap . 4 Tap . ➠ Wait until the message is displayed. 5 Disconnect the USB memory device.
Using the Machine as a Printer Changing Default Memory Media Print Settings 0UWX-056 The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the same settings every time you make prints.
Using the Machine as a Scanner Using the Machine as a Scanner Using the Machine as a Scanner ........................................................................................................... 304 Preparing to Use the Machine as a Scanner .................................................................................................... 305 Scanning from the Machine ..............................................................................................................................
Using the Machine as a Scanner Using the Machine as a Scanner 0UWX-057 You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned documents are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily.
Using the Machine as a Scanner Preparing to Use the Machine as a Scanner 0UWX-058 To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see "MF Driver Installation Guide." To connect the machine to your computer via a wireless or wired LAN, you must register the machine in "MF Network Scanner Selector" by following the procedure below.
Using the Machine as a Scanner Scanning from the Machine 0UWX-059 The sequence of "scanning a document and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer documents will be saved to; whether to scan documents in color or black and white; whether to save documents as PDFs or JPEGs; and other settings. 1 Place the document(s). 2 Press Placing Documents(P. 47) and tap .
Using the Machine as a Scanner 5 Select the scan type. Scan type Color Resolution File format Color 300 dpi JPEG (Exif) Black and white*1 300 dpi PDF (Searchable*2, High compression) Color 300 dpi JPEG (Exif) Color 300 dpi JPEG (Exif) *1 Documents *2 A are scanned in black and white only, with no intermediate shades of gray.
Using the Machine as a Scanner When placing documents in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedure below (except if you selected JPEG as a file format). 1 If there are additional pages of documents to be scanned, place the next document on the platen glass, and press . ● Repeat this step until you finish scanning all of the pages.
Using the Machine as a Scanner Other useful scanning functions ● You can save scanned documents to a USB memory device or send them by e-mail or as I-Faxes. The documents can also be saved to shared folders/FTP Server. You can accomplish these functions directly from the machine. Scanning Documents Directly to USB Memory(P. 332) Sending Documents as E-Mails Directly from the Machine(P. 335) Saving Documents Directly in Shared Folder/FTP Server(P.
Using the Machine as a Scanner Scanning from a Computer 0UWX-05A There are two ways to scan from a computer: using MF Scan Utility and using an application such as an imageprocessing or word-processing application. Scanning Using MF Scan Utility MF Scan Utility is an application included with the machine that enables you to scan documents or images to a computer. You can forward the scanned data to a specified application, or attach it to an e-mail message.
Using the Machine as a Scanner Scanning Using an Application 0UWX-05C You can scan documents from applications such as image-processing or wordprocessing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application. ● The application must be compatible with TWAIN or WIA*. For more information, see the instruction manual for your application.
Using the Machine as a Scanner ● When scanning is complete, the scanned image is forwarded to an application. LINKS Configuring Scan Settings in ScanGear MF(P.
Using the Machine as a Scanner Configuring Scan Settings in ScanGear MF 0UWX-05E ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to configure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer. Starting from MF Scan Utility When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For more information, click [Instructions] on MF Scan Utility.
Using the Machine as a Scanner Configuring Scan Settings in Simple Mode 0UWX-05F Simple Mode is a collection of basic scan settings in ScanGear MF designed for easy operation. In other words, Simple to on the screen, and Mode is a digest version of ScanGear MF. Configure settings in the order indicated from click [Scan]. By doing so, you can configure basic settings and scan. Preview area You can preview the document that is placed on the platen glass.
Using the Machine as a Scanner (Information) Displays the current settings of the scanned image, such as the color mode and size of the scan area. [Select Source] Select the image type to scan documents. Available items vary depending on where you placed the document. If you placed the document on the platen glass [Photo (Color/Platen Glass)] The photo document is scanned as a color image. [Magazine (Color/Platen Glass)] Print material, such as a magazine, is scanned as a color image.
Using the Machine as a Scanner ● Select [Flexible] to change the ratio of width to height. Drag the area you want to scan on the preview image. [Image Correction] Select the [Fading Correction] check box to correct faded colors on an old photograph or other images into vivid colors. This setting is available when a preview image is displayed and you select [Photo (Color/Platen ). Glass)] or [Magazine (Color/Platen Glass)] for [Select Source] ( LINKS Configuring Scan Settings in Advanced Mode(P.
Using the Machine as a Scanner Configuring Scan Settings in Advanced Mode 0UWX-05H If you click the [Advanced Mode] tab on the ScanGear MF screen, you can make more advanced adjustments in the image quality than you can in Simple Mode. You can also register adjusted settings as Favorite Settings. For more detailed information, click the icon next to the topic. Operating Preview Images(P. 317) Specifying Settings for Documents and Color Mode(P. 318) Specifying Resolution and Image Size(P.
Using the Machine as a Scanner (Clear) Clears the preview image. (Crop) Specifies the cropping area with the cropping frame. Click and drag the area you want to crop. The cropping area is indicated with a dotted line. You can move the cropping frame or change its size with your mouse. Setting multiple scanning areas ● You can specify cropping areas in the document so that each of them can be scanned as separate images. Drag the cropping frame to specify the areas you want to scan.
Using the Machine as a Scanner [Original Input Method] Select a setting based on whether you place your documents on the platen glass or in the feeder. [Platen Glass] Select when placing documents on the platen glass. [Feeder (1-sided)] Select when placing 1-sided documents in the feeder. [Feeder (2-sided)] Select when placing 2-sided documents in the feeder. [Input Size] Specify the size of the scanning area. For normal cases, select the same size as the document.
Using the Machine as a Scanner [Grayscale] The document is scanned as a grayscale image (in black and white with intermediate shades of gray, similar to a black and white photograph). [Color] The document is scanned as a color image. [Text Enhanced] The document is scanned as a black and white image optimized for processing by OCR (optical character recognition) software. Specifying Resolution and Image Size Specify the output resolution and output size.
Using the Machine as a Scanner ● Select [Flexible] to change the output size and the ratio of width to height. Drag the area you want to scan on the preview image or enter values for width and height. If you specify the magnification percentage in the [%] entry field on the right side of the width and height entry fields, the document is enlarged or reduced for scanning. [Data Size] Displays the data size of the image when it is scanned with the set [Output Resolution] and [Output Size].
Using the Machine as a Scanner Adjusting Brightness and Color Configure color settings such as brightness, contrast, and color tone. The displayed items vary depending on the settings selected for [Color Mode] ( Specifying Settings for Documents and Color Mode(P. 318) ). When [Text Enhanced] is selected, you cannot configure these settings. (Brightness/Contrast) Adjusts the brightness and contrast (the difference between the light and dark parts) of the image.
Using the Machine as a Scanner (Histogram) A histogram is a graph that shows the distribution of brightness in an image. You can adjust the image while checking the preview image and histogram. Specify the part of the image you want to make brightest (or darkest) in the preview image, so that the brightness balance of the original image is automatically adjusted with the specified part being the average. Likewise, you can also adjust the balance with the brightness of the medium tone being the average.
Using the Machine as a Scanner Select from the items listed below. [No Correction] Performs no correction. [Over Exposure] Lightens the entire image. [Under Exposure] Darkens the entire image. [High Contrast] Emphasizes the difference between the light and dark parts of the image. [Invert the Negative/Positive Image] Inverts the light and dark parts of the image.
Using the Machine as a Scanner Specifying Other Settings Click [Preferences] to configure various settings, including the operation when scanning. ◼ [Preview] Tab Configure the preview and auto crop operations. [Preview at the Start of ScanGear] Select the preview operation when you start ScanGear MF. [Automatically Execute Preview] Scanning of the preview image starts automatically when you start ScanGear MF.
Using the Machine as a Scanner ◼ [Scan] Tab Configure the settings that are applied when you scan a document by using an application, and the settings for ScanGear MF operations. [Scan without Using ScanGear's Window] When you scan the document by using an OCR software or other application, the ScanGear MF screen may not be displayed. In such a case, the document is scanned with the setting of the application applied.
Using the Machine as a Scanner Color is adjusted so that the color tone on the display comes closer to that on the printed result. This setting is available if you select [Color] for [Color Mode] ( Specifying Settings for Documents and Color Mode(P. 318) ). ● If [Color Matching] is enabled, the [Fading Correction] ( Adjusting Image Quality(P. 321) ) setting and the buttons for brightness and color settings ( Adjusting Brightness and Color(P. 322) ) are disabled.
Using the Machine as a Scanner Registering Frequently Used Settings It is troublesome to configure the color mode, image quality, or other settings each time you scan. If you register frequently used settings as Favorite Settings, you can scan simply call the registered settings when scanning. The following settings cannot be registered in [Favorite Settings].
Using the Machine as a Scanner ➠ The [Add/Delete Favorite Settings] screen is displayed. 4 Enter a name into [Setting Name], and click [Add] [Save]. ● Enter a name for the settings to register. Use a name that is easy to find in the drop-down list. Calling registered Favorite Settings ● Display a preview image, and select the registered setting in the drop-down list.
Using the Machine as a Scanner ➠ The [Add/Delete Tone Curve Settings] or [Add/Delete Threshold Settings] screen is displayed. 4 Enter a name into [Setting Name], and click [Add] [Save]. ● Enter a name for the settings to register. Use a name that is easy to find in the drop-down list. Calling the registered setting ● Display a preview image, and select the registered setting in the drop-down list. LINKS Configuring Scan Settings in Simple Mode(P. 314) Scanning Using an Application(P.
Using the Machine as a Scanner Convenient Scanning with a Machine-Based Operation 0UWX-05J The machine can convert original documents into electronic file formats such as PDF without using a computer. There are many advantages to digitizing documents. A variety of useful settings are available to suit your needs. Scanning Documents Directly to USB Memory One way this function can be used is by scanning documents directly onto a USB memory device and taking the USB memory device to your meeting.
Using the Machine as a Scanner Scanning Documents Directly to USB Memory 0UWX-05K This section describes how to scan documents to save directly in a USB memory device connected to the machine. Scanned documents are saved as JPEG images, PDF files or in other digital file formats. Available USB Memory Devices You can use USB memory devices with the following format styles. ● FAT16 (memory capacity: up to 2 GB) ● FAT32 (memory capacity: up to 32 GB) ● Do not use non-standard USB memory devices.
Using the Machine as a Scanner 3 Press and tap . ● When the logon screen appears, use the numeric keys to enter the user name and password. Then select the authentication server and press . Logging on to Authorized Send(P. 45) . 4 Tap . 5 Specify the scan settings as necessary. ● Select the settings. 6 Press Specifying Detailed Settings(P. 347) . ➠ Scanning of the document starts. ● To cancel scanning, tap .
Using the Machine as a Scanner 2 Tap . ➠ The scanned data is saved in the USB memory device. How the folders to save scanned data and files are named ● When scanning is complete, a folder is automatically created in the USB memory device to save the scanned data. Folders and files are named as follows. Folder Name The "SCAN_00" folder is created and up to 100 files are saved in the folder. The folders "SCAN_01" to "SCAN_99" are then created when the current folder becomes full of 100 files.
Using the Machine as a Scanner Sending Documents as E-Mails Directly from the Machine 0UWX-05L This section describes how to scan documents and send them as e-mails directly from the machine. Scanned documents are sent as e-mail attachments in JPEG, PDF, or other digital file formats. You can specify multiple destinations, including Cc/Bcc destinations, just like you can when sending normal e-mails.
Using the Machine as a Scanner 4 Enter the destination using the numeric keys, and tap . ● On how to enter text, see Entering Text(P. 41) . ● To use the Address Book to quickly specify destinations: Mail/I-Fax/Shared Folder/FTP Server)(P. 361) Sending Using Registered Destinations (E- If the screen above is not displayed ● You can only send to your own e-mail address.
Using the Machine as a Scanner ● The file name of a scanned document is automatically assigned based on the following format: "communication management number (four digits)_sent date and time_document number (three digits).file extension." Example of file names: If a one-page document is converted into a PDF file and sent on October 17, 2015 at 07:00:05 P.M. "0045_151017190005_001.pdf" ● You cannot specify file names yourself.
Using the Machine as a Scanner 5 Enter the body using the numeric keys, and tap . 6 Tap . To specify reply-to address 1 Tap . 2 Tap . 3 Select a reply-to address from the Address Book. ● For instructions on how to use the Address Book, see 338 Specifying from Address Book (P. 362) .
Using the Machine as a Scanner To specify priority 1 Tap . 2 Select a priority level. 8 Press to start sending. ➠ Scanning of the document starts. ● To cancel sending, tap Folder/FTP Server)(P. 345) . Canceling Sending Documents (E-Mail/Shared When placing documents in the feeder in step 1 When scanning is complete, the e-mail is sent.
Using the Machine as a Scanner If a Send Error Occurs Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically. To clear the mailbox ● When the mailbox is cleared, all e-mail in the server mailbox is deleted.
Using the Machine as a Scanner 5 Read the message that is displayed, and click [OK]. ➠ E-mail is deleted from the mailbox. ● If you always want to scan with the same settings: Changing Default Settings(P. 376) ● If you want to register a combination of settings to use when needed: Settings (E-Mail/I-Fax/Shared Folder/FTP Server)(P. 379) ● If you want to specify the e-mail sender name: Registering Frequently Used Scan Register Unit Name (E-Mail/I-Fax)(P.
Using the Machine as a Scanner Saving Documents Directly in Shared Folder/FTP Server 0UWX-05R This section describes how to scan documents and save them to a shared folder or FTP server directly from the machine. Scanned documents are saved as JPEG images, PDF files or in other digital file formats. ● To save documents directly to a shared folder or FTP server, you must complete preparations in advance, including specification of the save destination.
Using the Machine as a Scanner 4 Select a destination from the Address Book. ● For instructions on how to use the Address Book, see Specifying from Address Book (P. 362) . ● Selecting destinations directly by entering coded dial numbers. You can also specify previously used destinations. Selecting Destinations Directly by Entering Coded Dial Numbers(P. 365) Specifying Previously Used Destinations(P. 368) 5 Specify the scanning settings as necessary. ● Tap the settings.
Using the Machine as a Scanner 1 If there are additional pages of documents to be scanned, place the next document on the platen glass, and press . ● Repeat this step until you finish scanning all of the pages. ● When there is only one page to be scanned, proceed to the next step. 2 Tap . ➠ The documents are scanned to the shared folder or FTP server. If the screen is displayed ● Enter the user name and password with the numeric keys, and tap .
Using the Machine as a Scanner Canceling Sending Documents (E-Mail/Shared Folder/FTP Server) 0UWX-05S If you want to cancel sending documents immediately after pressing , tap on the display or press You can also cancel sending documents after checking the sending status. ◼ Use to Cancel ◼ Press to Cancel If the Screen Displays a List of Documents When Is Pressed Documents have been scanned and are waiting to be processed. Select the document to cancel.
Using the Machine as a Scanner LINKS Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P.
Using the Machine as a Scanner Specifying Detailed Settings 0UWX-05U This section describes the settings available when scanning documents. These settings include specifying the file format into which documents are converted and adjusting density to improve the appearance of scanned documents as well as the basic settings such as specifying the document orientation or scanning size. Specifying a Scanning Size(P. 349) Adjusting Density(P. 353) Scanning 2-Sided Documents(P. 356) Setting Color Mode(P.
Using the Machine as a Scanner Setting Gamma Values(P.
Using the Machine as a Scanner Specifying a Scanning Size 0UWX-05W You can specify the scanning size of your documents. Select or specify a destination with // Select the document size LINKS Scanning Documents Directly to USB Memory(P. 332) Sending Documents as E-Mails Directly from the Machine(P. 335) Saving Documents Directly in Shared Folder/FTP Server(P. 342) Sending I-Faxes(P.
Using the Machine as a Scanner Setting Color Mode 0UWX-0H5 You can specify whether to scan documents in color or black and white. Select or specify a destination with / Select the color mode LINKS Scanning Documents Directly to USB Memory(P. 332) Sending Documents as E-Mails Directly from the Machine(P. 335) Saving Documents Directly in Shared Folder/FTP Server(P.
Using the Machine as a Scanner Selecting a File Format 0UWX-05X You can select the file format to which documents are scanned, from PDF/JPEG/TIFF. For PDF, you can select a highly compressed PDF file with a reduced file size or a text searchable PDF file prepared by OCR (Optical Character Recognition). Select or specify a destination with / Select a file format Converts a scanned document into a PDF file with no file size reduction.
Using the Machine as a Scanner ● If you select JPEG in and try to scan a document from the platen glass, you can only scan one page. To scan a multiple-page document all at once, use the feeder. Each page of the document is saved as a separate file. If you select TIFF or PDF, you can scan multiple-page documents either from the platen glass or from the feeder and the whole of the scanned document is saved as one file.
Using the Machine as a Scanner Adjusting Density 0UWX-05Y You can adjust the density of the scan if the text or images in a document are too light or dark. Select or specify a destination with // Adjust the density <-> Decreases the density. <+> Increases the density. LINKS Scanning Documents Directly to USB Memory(P. 332) Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P.
Using the Machine as a Scanner Specifying Orientation of Your Document 0UWX-060 You can specify portrait or landscape orientation. Select or specify a destination with / Select the document type Select for documents with portrait orientation. Select for documents with landscape orientation. LINKS Scanning Documents Directly to USB Memory(P. 332) Sending Documents as E-Mails Directly from the Machine(P.
Using the Machine as a Scanner Selecting Document Type 0UWX-061 You can select the image quality for the scan depending on the document type, such as text-only documents, documents with charts and graphs, or magazine photos. Select or specify a destination with // Type> Select the document type Suitable when scanning documents that only contain text. Suitable when scanning documents that contain both text and photos.
Using the Machine as a Scanner Scanning 2-Sided Documents 0UWX-062 The machine can automatically scan the front and back sides of documents in the feeder. ● The machine cannot scan both sides of documents automatically when the documents are placed on the platen glass. Select or specify a destination with // Original> Select or Select for documents whose images on the front and back sides face the same direction.
Using the Machine as a Scanner Adjusting Sharpness 0UWX-063 You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Select or specify a destination with // Adjust the sharpness <-> Decreases the sharpness, resulting in a softer image.
Using the Machine as a Scanner LINKS Scanning Documents Directly to USB Memory(P. 332) Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P. 342) Adjusting Density(P.
Using the Machine as a Scanner Adjusting Balance between File Size and Image Quality 0UWX-064 You can specify the file compression ratio when converting scanned documents into the JPEG format. makes the compression ratio higher than normal to create smaller files with lower image quality. On the other hand, makes the compression ratio lower than normal larger files with higher image quality.
Using the Machine as a Scanner Setting Gamma Values 0UWX-065 The scanned documents are converted into the specified file formats. At that time, you can specify the gamma values to apply to the documents. You can specify the same gamma value as that of the monitor which is to be used for viewing the converted files so the files are displayed with brightness true to the original documents. ● For the gamma value of a monitor display, see the instruction manual included with the display.
Using the Machine as a Scanner Sending Using Registered Destinations (E-Mail/I-Fax/ Shared Folder/FTP Server) 0UWX-066 You can specify destinations by selecting from the Address Book as well as by using the numeric keys. To use the Address Book, you need to register destinations in the Address Book beforehand. You can also specify previously used destinations. If your office has an LDAP server installed, you can also specify a destination using user information in the server.
Using the Machine as a Scanner Specifying from Address Book 0UWX-067 The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. ● You need to register destinations in the Address Book before using this feature. Address Book(P. 78) Registering in the ● To register shared folders or FTP servers as destinations, you need to perform the registration procedure from the computer.
Using the Machine as a Scanner 4 Select an index. Index(P. 78) ● You can change the display by tapping 5 / . Select a destination. If you want to specify multiple destinations (e-mail/I-Fax) ● Repeat steps 3 to 5. Up to 100 destinations can be specified. To delete destinations (e-mail/I-Fax) If you specified multiple destinations, you can delete destinations as necessary. 1 Select 2 Select a destination you want to delete. 3 Tap . .
Using the Machine as a Scanner 4 Tap . If you want to easily and quickly delete destinations without displaying a list of destinations ● Before tapping in step 1, you can tap / Display a destination you want to delete, and press . LINKS Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P. 342) 364 to toggle the destinations you specified.
Using the Machine as a Scanner Selecting Destinations Directly by Entering Coded Dial Numbers 0UWX-068 Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number. ● To use coded dial numbers, the destination must be registered in the Address Book beforehand. Registering Destinations in the Address Book(P.
Using the Machine as a Scanner If a confirmation screen appears ● When is set to , a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, tap . To specify a different destination, tap and then re-enter the three-digit coded dial number. Displaying Destinations in Address Book(P.
Using the Machine as a Scanner If you want to easily and quickly delete destinations without displaying a list of destinations ● Before tapping in step 1, you can tap / Display a destination you want to delete, and press . LINKS Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P. 342) 367 to toggle the destinations you specified.
Using the Machine as a Scanner Specifying Previously Used Destinations 0UWX-069 You can select a destination from among the past three destinations. When you specify a previously used destination, the machine also sets the same scan settings such as density you used the last time you sent documents to that destination. ● When is set to , you cannot use this feature. Previously Used Destinations(P.
Using the Machine as a Scanner ➠ The selected destination and its scan settings are specified. You can also change the settings before sending. To delete destinations (e-mail/I-Fax) When you transmitted to multiple destinations, you can delete destinations as necessary. 1 Select 2 Select a destination you want to delete. 3 Tap . . ● If you select Group Dial in step 2, is displayed.
Using the Machine as a Scanner Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P.
Using the Machine as a Scanner Specifying Destinations in an LDAP Server (E-Mail/I-Fax) 0UWX-06A If your office has an LDAP server installed, you can specify a destination using user information in the server. Access the LDAP server via the machine to search for the appropriate user information and specify it as destination. ● You need to specify the settings for connecting to an LDAP server beforehand. Servers(P. 499) 1 Press Registering LDAP and tap .
Using the Machine as a Scanner 5 Enter the search target character string using the numeric keys, and tap . ● On how to enter text, see Entering Text(P. 41) . ● To specify multiple search criteria, repeat steps 4 and 5. 6 Tap . 7 Specify the search method. Searches and displays the users that meet all the search criteria specified in steps 4 and 5.
Using the Machine as a Scanner ➠ The users meeting your search criteria are displayed. ● If the authentication screen appears when you tap , enter the user name of the machine and the password registered in the LDAP server, and tap . Registering LDAP Servers(P. 499) 9 Select the check box for the user that you want to specify as destination. ● Up to 10 destinations can be specified from an LDAP server. ● To cancel selection, tap a selected ( ) user.
Using the Machine as a Scanner To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select 2 Select a destination you want to delete. 3 Tap . 4 Tap . . If you want to easily and quickly delete destinations without displaying a list of destinations ● Before tapping in step 1, you can tap / Display a destination you want to delete, and press .
Using the Machine as a Scanner Configuring Scan Settings to Your Needs 0UWX-06C The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your frequently used scan settings as default settings, you can eliminate the need to configure the same settings every time you make a scan. In addition, you can also register combinations of destinations and scan settings and use them whenever you need them (e-mail/I-Fax/shared folders/FTP server).
Using the Machine as a Scanner Changing Default Settings 0UWX-06E The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you scan.
Using the Machine as a Scanner Settings Select the item you want to set, and change the default value. ◼ I-Fax
Using the Machine as a Scanner Saving Documents Directly in Shared Folder/FTP Server(P. 342) Specifying Detailed Settings(P. 347) Scan Settings(P.
Using the Machine as a Scanner Registering Frequently Used Scan Settings (E-Mail/IFax/Shared Folder/FTP Server) 0UWX-06F Because registered settings can be displayed as needed, there is no need for complicated procedures (e.g. setting the document type, specifying compact PDF as the file format and sending the file to all internal staff) every time. You can also assign registered setting combinations to a shortcut button displayed on the Home screen. Registering Favorite Settings(P.
Using the Machine as a Scanner 4 Select 5 Check the message and tap . 6 Select where to register the settings. 7 Check the details of the settings to be registered, and tap . . ● To change the value of a setting to be registered, tap the setting. Specifying Detailed Settings(P. 347) ● To rename the registration destination, tap . On how to enter text, see Text(P. 41) . 8 Select whether to register the settings as a shortcut button.
Using the Machine as a Scanner ● If you select , a message appears. Check the message and then tap . The registered setting combination is added to the Home screen as a shortcut button. ● If the Home screen is full and the button cannot be added, use to delete registered buttons or blanks. Customizing the Home Screen(P. 34) ● Registered settings are retained even when the machine is turned OFF.
Using the Machine as a Scanner ● Once you have recalled the settings, the setting combination, you can also change the scan settings as needed. LINKS Sending Documents as E-Mails Directly from the Machine(P. 335) Sending I-Faxes(P. 224) Saving Documents Directly in Shared Folder/FTP Server(P.
Using the Machine as a Scanner Checking Status and Log for Sent Documents (E-Mail/ Shared Folder/FTP Server) 0UWX-06H You can check the status and log for scanned documents sent directly from the machine. ● When is set to , you cannot check the logs for sent documents. Log(P. 713) 1 Press 2 Tap . 3 Check the statuses and logs for sent documents. Display Job . To check the statuses for sent documents 1 Tap .
Using the Machine as a Scanner Displays detailed information about the document selected from the list. If you specified multiple destinations, the number of specified destinations is displayed on the screen. To check the details of specified multiple destinations, tap . To check the logs for sent documents 1 Tap . 2 Select the document whose log you want to check. Displays a list of the documents that were sent.
Can Be Used Conveniently with a Mobile Device Can Be Used Conveniently with a Mobile Device Can Be Used Conveniently with a Mobile Device ........................................................................ 386 Connecting to a Mobile Device ......................................................................................................................... 387 Make Direct Connection (Access Point Mode) ...............................................................................................
Can Be Used Conveniently with a Mobile Device Can Be Used Conveniently with a Mobile Device 0UWX-06J Combining the machine with a mobile device such as a smartphone or tablet enables you to use an appropriate application to perform printing, scan, or other operation with ease. You can also use a mobile device to operate the machine remotely, check the printing status, and change machine's settings. Connecting to a Mobile Device(P. 387) Making the Best Use of the Machine by Utilizing Applications(P.
Can Be Used Conveniently with a Mobile Device Connecting to a Mobile Device 0UWX-0H6 When connecting the machine to a mobile device, you can select whether to connect by wireless LAN, Direct Connection, or a touch on the machine (NFC)*. Select the connection method that best suits your environment and devices. * MF416dw Only ◼ Connecting to a Wireless LAN Like when connecting a computer and the machine, connect a mobile device and the machine via a wireless LAN router. Connecting to a Wireless LAN (P.
Can Be Used Conveniently with a Mobile Device Make Direct Connection (Access Point Mode) 0UWX-0H7 Even in an environment without wireless LAN router, you can connect your mobile device and the machine without going through difficult settings when you use "Access Point Mode," which allows you to wirelessly and directly connect your mobile device to the machine. Using the Machine in Direct Connection (in Access Point Mode) Follow these steps to establish a connection using Access Point Mode.
Can Be Used Conveniently with a Mobile Device You can view the information on the Direct Connection being proceeding. Stops the Direct Connection procedure. When printing, scanning, or other desired operation is complete, tap this button to terminate the connection. ● When the machine is in Direct Connection mode, it is possible that you cannot connect to the Internet depending on your mobile device.
Can Be Used Conveniently with a Mobile Device Connecting by a Touch on the Machine (NFC) 0UWX-0H8 This machine supports the NFC (Near Field Communication) standards. By simply touching an NFC compatible mobile device to the NFC mark ( Operation Panel(P. 26) ) on the operation panel of the machine, you can connect the device to the machine. For the NFC compatibility of your mobile device, see the instruction manual for the device or contact your manufacturer.
Can Be Used Conveniently with a Mobile Device Making the Best Use of the Machine by Utilizing Applications 0UWX-0H9 You can use an appropriate application that enables you to perform printing, scanning, or other operation by operating the machine from your mobile device. The machine supports a dedicated application from Canon and various other applications. You can select the most appropriate application to your mobile device, the purpose, the situation, and so on.
Can Be Used Conveniently with a Mobile Device 392
Can Be Used Conveniently with a Mobile Device Using AirPrint 0UWX-0HH You can print, scan, or fax without using drivers by sending print data from Apple devices. AirPrint settings Configuring AirPrint Settings(P. 393) Displaying the Screen for AirPrint(P. 396) Functions of the AirPrint Printing with AirPrint(P. 398) Scanning with AirPrint(P. 401) Faxing with AirPrint(P. 403) Troubleshooting If AirPrint Cannot Be Used(P.
Can Be Used Conveniently with a Mobile Device 4 Click [Edit]. 5 Specify the required settings, and click [OK].
Can Be Used Conveniently with a Mobile Device Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name]/[Location]/[Latitude]/[Longitude] Enter the name and the installation location information to help you identify this machine when operating your Apple device. This information is useful if you have more than one AirPrint printer. If you select the [Use AirPrint] check box The following items are also set to automatically.
Can Be Used Conveniently with a Mobile Device
Can Be Used Conveniently with a Mobile Device Trademarks Apple, Bonjour, iPad, iPhone, iPod touch, Safari, Mac, Mac OS, Mac OS X, AirPrint and the AirPrint logo are trademarks of Apple Inc.
Can Be Used Conveniently with a Mobile Device Printing with AirPrint 0UWX-0HJ You do not necessarily need to use a computer for printing e-mails, photos, Web pages, and other documents. AirPrint enables you to print directly from Apple devices such as iPad, iPhone, and iPod touch. Printing from iPad, iPhone, or iPod touch(P. 398) Printing from Mac(P. 399) Specifying the Halftones Setting for Image Files(P. 400) System Requirements To print with AirPrint, you need one of the following Apple devices.
Can Be Used Conveniently with a Mobile Device 2 From the application on your Apple device, tap 3 From the drop-down list, tap [Print]. 4 Select this machine from [Printer] in [Printer Options]. to display the menu options. ● The printers connected to the network are displayed. Select this machine in this step. ● [Printer Options] is not displayed on applications that do not support AirPrint. You cannot print by using those applications. 5 Specify the print settings as necessary.
Can Be Used Conveniently with a Mobile Device 5 Specify the print settings as necessary. ● The available settings and paper sizes differ depending on the application you are using. ● You can specify the halftones setting for image files using the operation panel. Halftones Setting for Image Files(P. 400) 6 Specifying the Click [Print]. ➠ Printing starts.
Can Be Used Conveniently with a Mobile Device Scanning with AirPrint 0UWX-0HK You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with Mac OS X 10.9 or later installed. Network Environment You need one of the following environments. ● The Mac and the machine are connected to the same LAN. ● The Mac and the machine are connected via USB. ● For scanning, it is required to set
Can Be Used Conveniently with a Mobile Device 5 Click [Open Scanner]. ➠ The [Scanner] screen is displayed. 6 Configure the scan settings as necessary. 7 Click [Scan]. ➠ Scanning starts, and scanned data is displayed.
Can Be Used Conveniently with a Mobile Device Faxing with AirPrint 0UWX-0HL AirPrint enables you to send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with Mac OS X 10.9 or later installed. Network Environment You need one of the following environments. ● The Mac and the machine are connected to the same LAN. ● The Mac and the machine are connected via USB.
Can Be Used Conveniently with a Mobile Device 6 Click [Fax]. ➠ Fax sending starts.
Can Be Used Conveniently with a Mobile Device If AirPrint Cannot Be Used 0UWX-0HR If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved. ● Make sure that no error messages are displayed on the machine. ● Make sure that Apple devices and the machine are connected to the same LAN.
Can Be Used Conveniently with a Mobile Device Using Google Cloud Print 0UWX-0HS Google Cloud Print is a service that enables a user who has a Google account to print from applications such as Google Docs™ or Gmail™ via a smartphone, tablet, or computer connected to the Internet. Unlike conventional printing from a computer, Google Cloud Print enables you to print without using a printer driver.
Can Be Used Conveniently with a Mobile Device 2 Tap . ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) 3 Select 4 Tap or . . Registering the Machine with Google Cloud Print Registering the machine with Google Cloud Print allows you to print from anywhere. 1 Start the Remote UI and log on in System Manager Mode. UI(P.
Can Be Used Conveniently with a Mobile Device 4 Click [Register] in [Registration Status]. If [Register] is unavailable ● You need to enable Google Cloud Print. Click [Edit], select the [Use Google Cloud Print] check box, and then click [OK]. To reregister the machine ● To reregister the machine if the owner of the machine has changed or for other reasons, unregister the machine and register it again. 5 Click the link of the URL displayed for [URL for Registration].
Can Be Used Conveniently with a Mobile Device 6 Follow the on-screen instructions to register the machine. ➠ You can print from a Google Cloud Print compatible application such as Google Chrome™, Gmail, or Google Docs. ● Access the Google Cloud Print website for information about the latest applications that support Google Cloud Print. Registering from a mobile device or Google Chrome ● You can also register the machine from a mobile device or Google Chrome*.
Can Be Used Conveniently with a Mobile Device Managing the Machine Remotely 0UWX-0HA You can use the Remote UI from a Web browser installed on your mobile device. This allows you to check the machine's status and specify machine's settings from your mobile device. Supported Browsers The browsers compatible with the Remote UI for mobile devices are the following.
Network Network Network .............................................................................................................................................................. 413 Connecting to a Network .................................................................................................................................. 415 Selecting Wired LAN or Wireless LAN ...........................................................................................................
Network Monitoring and Controlling the Machine with SNMP .................................................................................... 508 Configuring Settings for Device Management Software ...............................................................................
Network Network 0UWX-073 The machine has been designed for flexibility of use across a variety of environments, and it includes advanced technologies in addition to basic network features. Do not worry if you are not a network expert, because the machine has also been designed for convenience and ease of use. Relax and proceed with the network setup one step at a time. ◼ Connecting to a Computer/Viewing the Machine's Network Settings Connecting to a Network(P. 415) Viewing Network Settings(P.
Network Direct Connection to a mobile device ● You can directly communicate with the machine from your mobile device without the need to configure difficult network settings. Make Direct Connection (Access Point Mode)(P.
Network Connecting to a Network 0UWX-074 When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specific IP address settings, contact your Internet service provider or Network Administrator. ● If the machine is connected to an unsecured network, your personal information might be leaked to a third party.
Network ● To connect to an IEEE 802.1X network, see Authentication(P. 583) . Configuring IEEE 802.1X Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN (P. 417) Connect to a wired or wireless LAN. ● Proceed to the section that corresponds to the setting you selected in step 2. Connecting to a Wired LAN(P. 418) Connecting to a Wireless LAN (P. 419) Set the IP address as necessary. ● At the time of purchase, the machine is set to automatically acquire an IP address.
Network Selecting Wired LAN or Wireless LAN 0UWX-075 After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from to or vice versa, you will need to uninstall MF Drivers installed on your computer and then reinstall them. For more information, see "MF Driver Installation Guide." 1 Tap
Network Connecting to a Wired LAN 0UWX-076 Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. 1 Connect a LAN cable. ● Connect the machine to a router by using a LAN cable. ● Push the connector in until it clicks into place. 2 Wait approximately 2 minutes. ● While you wait, the IP address is set automatically. ● You can set the IP address manually. Setting IP Addresses(P. 436) LINKS Connecting to a Network(P.
Network Connecting to a Wireless LAN 0UWX-077 Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.
Network ◼ PIN Code Mode Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code Mode(P. 423) ● If the wireless router is set to use WEP authentication, you may not be able to set up connection using WPS.
Network Setting Up Connection Using WPS Push Button Mode 0UWX-078 If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. 1 Tap
Network If an error message is displayed during setup ● Tap and return to step 5. 8 Check that the Wi-Fi indicator is blinking on the operation panel. ● The Wi-Fi indicator blinks when a wireless router is detected. ➠ When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the Wi-Fi indicator lights up. Wait approximately 2 minutes (until the automatic settings of IP address and other items are complete).
Network Setting Up Connection Using WPS PIN Code Mode 0UWX-079 If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. From a Computer 1 Access your wireless router from a computer and display the screen for entering a WPS PIN code.
Network From a Computer 8 Register the generated PIN code to the wireless router. ● Register the PIN code on the setup screen displayed in step 1. ● The PIN code must be registered within 10 minutes after tapping in step 7. If an error message is displayed during setup ● Tap and return to step 6. From the Operation Panel 9 Check that the Wi-Fi indicator is blinking on the operation panel. ● The Wi-Fi indicator blinks when a wireless router is detected.
Network Reducing power consumption ● You can set the machine to enter based on signals emitted from the wireless router. Power Save Mode(P. 631) If the IP address of the machine has changed ● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN (P.
Network Setting Up Connection by Selecting a Wireless Router 0UWX-07A You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the required setup information, including the SSID and network key ( Checking the SSID and Network Key(P. 433) ).
Network ➠ The machine starts searching for available wireless routers. ● If is displayed, see 7 When an Error Message Appears(P. 734) . Select a wireless LAN router. ● Tap the router whose SSID matches the one that you have written down. To view details of security settings ● Tap and select the wireless LAN router. To return to the original screen, tap twice, and then press .
Network 9 Tap . If an error message is displayed during setup ● Tap , check whether the network key is correct, and return to step 5. 10 Check that the Wi-Fi indicator is blinking on the operation panel. ● The Wi-Fi indicator blinks when a wireless router is detected. ➠ When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the Wi-Fi indicator lights up.
Network Setting Up Connection by Specifying Detailed Settings 0UWX-07C If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols ( Checking the SSID and Network Key(P. 433) ). 1 Tap
Network Using WEP 1 Tap . 2 Select an authentication method. Sets open system authentication, which is also called "open authentication." Uses the WEP key as a password. When is selected ● When connecting to a wireless LAN, the machine experiences an authentication error if the shared key authentication is set on the wireless router. If this happens, the machine automatically changes the setting to and retries the connection.
Network 7 Tap the WEP key you have edited. Using WPA-PSK or WPA2-PSK 1 Tap . 2 Select an encryption method. Sets the machine to automatically select AES-CCMP or TKIP to match the setting of the wireless router. Sets AES-CCMP as the encryption method. 3 Enter the network key that you have written down. ● Enter the network key using the numeric keys, and tap . 8 Tap .
Network Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication). ● You can set the IP address manually. Setting IP Addresses(P. 436) Reducing power consumption ● You can set the machine to enter based on signals emitted from the wireless router. Power Save Mode(P.
Network Checking the SSID and Network Key 0UWX-07E When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router. The SSID and network key may be indicated on these networking devices. Check your devices and write down the necessary information before setting up the connection. For more information, see the instruction manuals for your networking devices or contact your manufacturer. SSID A name given for identifying a specific wireless LAN.
Network ● If the above screen is not displayed, see Screen(P. 893) . Displaying the [Software Programs/Manuals Setup] ● If [AutoPlay] is displayed, click [Run MInst.exe]. 3 Click [Start] for [Canon MF/LBP Wireless Setup Assistant]. 4 Read the License Agreement and click [Yes] to agree.
Network 5 Check the information displayed for the wireless router. ● Write down the necessary information. If you do not know what information is necessary, write down all the information that is displayed. If wireless routers are not found ● Click [Refresh]. If nothing happens, check that the settings are correctly configured on the computer and the wireless router. LINKS Connecting to a Wireless LAN (P. 419) Setting Up Connection by Selecting a Wireless Router(P.
Network Setting IP Addresses 0UWX-07F Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address settings.
Network Setting IPv4 Address 0UWX-07H The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN(P. 418) ). You can test the network connection if necessary. Setting IPv4 Address(P. 437) Testing the Network Connection(P.
Network 2 Tap . If you do not want to use DHCP to assign an IP address ● Tap . If you select when this service is unavailable, the machine will waste time and communications resources searching the network for this service. 3 Check that is set to . ● If is selected, change the setting to . 4 Tap . ● IP addresses assigned via DHCP override the address obtained via Auto IP. Manually entering an IP address 1 Check that is set to .
Network 5 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Checking whether the settings are correct ● Make sure that the Remote UI screen can be displayed with your computer ( Starting Remote UI(P. 606) ). If a computer is not available, you can check the connection by using the operation panel ( Testing the Network Connection(P. 439) ).
Network LINKS Setting IPv6 Addresses(P. 441) Viewing Network Settings(P. 445) Configuring WINS(P.
Network Setting IPv6 Addresses 0UWX-07J The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4 Settings(P. 445) ). You need to set the correct IPv4 settings to use IPv6 addresses. Note that the scan function that uses the scanner driver or MF Scan Utility is not available in an IPv6 environment.
Network 4 Click [Edit] in [IPv6 Settings]. 5 Select the [Use IPv6] check box and configure the required settings.
Network [Use IPv6] Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box. [Use Stateless Address] Select the check box when using a stateless address. When not using a stateless address, clear the check box. [Use Manual Address] When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default router address in the corresponding text boxes. [IP Address] Enter an IPv6 address.
Network Checking whether the settings are correct ● Make sure that the Remote UI screen can be displayed with your computer by using the IPv6 address of the machine. Starting Remote UI(P. 606) Using the operation panel ● IPv6 settings can also be accessed from
Network Viewing Network Settings 0UWX-07K Viewing IPv4 Settings(P. 445) Viewing IPv6 Settings(P. 445) Viewing the MAC Address for Wired LAN(P. 446) Viewing the MAC Address and Information for Wireless LAN (P. 446) ● The IP address is not correctly configured if it is displayed as "0.0.0.0". ● Connecting the machine to a switching hub or bridge may result in a connection failure even when the IP address is correctly configured.
Network Viewing the MAC Address for Wired LAN 1 Tap
Network Viewing WEP and WPA/WPA2-PSK information 1 Tap . 2 Confirm and tap the current security setting. ● If the security settings are not configured, is displayed. 3 Select the setting to view. WEP WPA/WPA2-PSK ● and can be viewed from Information> LINKS Connecting to a Wireless LAN (P. 419) Setting IPv4 Address(P. 437) Setting IPv6 Addresses(P. 441) Configuring DNS(P. 488) 447 .
Network Configuring the Machine for Printing or Faxing from a Computer 0UWX-07R When using the machine as a network printer or a PC-to-fax machine, you can configure the protocols and ports used for printing and create a print server for the machine. Before configuring the machine for printing or faxing from a computer, perform the basic setup procedures. For more information, see "MF Driver Installation Guide.
Network Configuring Printing Protocols and WSD Functions 0UWX-07S Configure the protocols that are used for printing documents from a networked computer. The protocols supported by the machine include LPD, RAW, and WSD (Web Services on Devices). ● To change protocols' port numbers, see 1 Changing Port Numbers(P. 549) . Start the Remote UI and log on in System Manager Mode. UI(P. 606) 2 Click [Settings/Registration]. 3 Click [Network Settings] [TCP/IP Settings].
Network 4 Configure printing protocols. Configuring LPD or RAW 1 Click [Edit] in [LPD Settings] or [RAW Settings]. 2 Configure the settings as necessary. [Use LPD Printing] Select the check box to print via LPD. When not using LPD printing, clear the check box. [Use RAW Printing] Select the check box to print via RAW. When not using RAW printing, clear the check box. [RX Timeout] Set a value between 1 and 60 (minutes) as the restart wait time for data reception.
Network 2 Configure the settings as necessary. [Use WSD Printing] Select the check box to print via WSD. When not using WSD printing, clear the check box. [Use WSD Browsing] Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically selected when the [Use WSD Printing] check box is selected. [Use WSD Scanning] Available for Windows Vista/7/8, WSD scanning enables you to scan documents to a computer without installing the scanner driver.
Network LINKS Configuring Printer Ports(P.
Network Configuring Printer Ports 0UWX-07U Printing errors can occur when the IP address of the machine has been changed, or when a printer has been added via the Windows printer folder. These errors are typically caused by incorrect printer port settings. For example, an incorrect port number or port type may have been specified. In such situations, your attempt to print fails because the document data cannot reach the machine.
Network Adding a port When an incorrect port was selected while installing a printer driver or a fax driver from the Windows printer folder, add a new port. There are two types of port: "MFNP Port" and "Standard TCP/IP Port." Select the port type according to your environment. MFNP Port (only for IPv4 environment) This is a port that allows the IP address of the machine to be detected automatically.
Network 4 Click [Add] 5 Click [Close]. [Finish]. Adding a standard TCP/IP port 1 Click [Add Port]. 2 Select [Standard TCP/IP Port] in [Available port types] and click [New Port]. 3 Click [Next]. 4 Enter the IP address or the DNS name of the machine, and click [Next]. ● The [Port Name] is entered automatically. If necessary, you can change it. ● When the next screen is displayed, follow the instructions on the screen.
Network * When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard]. 5 Click [Finish]. 6 Click [Close]. Changing the port type or number If the printing protocol (LPD or RAW) has been changed on the machine side ( Configuring Printing Protocols and WSD Functions(P. 449) ) or the port number has been changed ( Changing Port Numbers(P. 549) ), the corresponding settings on the computer must also be configured. This operation is not needed for WSD ports.
Network 3 4 Click [OK]. Click [Close]. LINKS Setting Up Print Server(P.
Network Setting Up Print Server 0UWX-07W With a print server, you can reduce the load on the computer that you print from. The print server also enables each computer to install MF Drivers over the network, which saves you the trouble of installing the drivers on each computer by using the provided DVD-ROM. To set up a computer on the network as a print server, configure the settings for sharing the printer. ● To perform the following procedure, log on to your computer with an administrator account.
Network When [Change Sharing Options] is displayed ● Click [Change Sharing Options]. 4 Install additional drivers as necessary. ● This operation is required if you want to install MF Drivers in other computers running a different bit architecture via the print server. 1 Click [Additional Drivers]. 2 Select the check box for the bit architecture that other computers are running, and click [OK]. ● Select additional drivers from the following, according to the operating system of the print server.
Network [x86] under [Processor] ● If you do not know whether your Windows Vista/7/8/Server 2008/Server 2012 is a 32-bit or 64-bit operating system, see Checking the Bit Architecture(P. 895) . 3 Insert the provided DVD-ROM into the drive on the computer, click [Browse] to specify the folder that contains MF Drivers, and then click [OK]. ● If the print server runs a 32-bit operating system, select [DRIVERS] provided DVD-ROM.
Network Configuring Scan Settings (E-Mail/I-Faxes/Shared Folders/FTP Server) 0UWX-07X To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to configure the network. The Send Function Setting Tool, an application that is included with the machine, will assist you with the required setup. Set the necessary configuration depending on your purpose and network environment.
Network Configuring Scan Settings (Sending E-Mail, Sending & Receiving I-Faxes) 0UWX-07Y Before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN (P. 419) Connecting to a Wired LAN(P. 418) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 445) ● An e-mail address to be registered as a destination.
Network ● Configuring Detailed E-Mail/I-Fax Communication Settings (Authentication, Encryption, etc.) Configuring E-Mail/I-Fax Communication Settings(P.
Network Configuring Basic E-Mail Settings 0UWX-080 This section describes how to configure the e-mail settings by using the Send Function Setting Tool. With the Send Function Setting Tool, you can also register e-mail addresses to the Address Book. ● The Send Function Setting Tool helps you configure the basic settings for sending e-mails.
Network ● If [AutoPlay] is displayed, click [Run MInst.exe]. 3 Click [Start] for [Send Function Setting Tool]. 4 Click [Next]. ● If you want to view "Send Setting Guide," click [How to Set]. If the screen below appears ● Click [Yes]. 5 Select the machine from [Device List] and click [Next]. If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK].
Network ● If the logon screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. 3 Click [Send to E-mail Settings]. ● If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book, and click [OK]. Setting a PIN for Address Book(P. 556) 4 Specify the required settings.
Network [Registration] [Favorites Number] With the Send Function Setting Tool, you can register an e-mail address into in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book. [Send Destination Settings] [Destination E-mail Address] Enter the e-mail address that you want to send your scanned documents to.
Network ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Additional settings may be required depending on the network you are using. For more information, contact your Internet service provider or Network Administrator. ● To enable TLS for e-mailing, see ● To change port numbers, see Configuring E-Mail/I-Fax Communication Settings(P. 469) . Changing Port Numbers(P. 549) . LINKS Configuring Scan Settings (Sending E-Mail, Sending & Receiving I-Faxes)(P.
Network Configuring E-Mail/I-Fax Communication Settings 0UWX-081 Use the Remote UI to configure the detailed send and receive settings, such as the settings for using the machine to send and receive I-Faxes and the settings for POP authentication and encryption of communication before you send email or I-Faxes. Contact your provider or network administrator for the required settings. 1 Start the Remote UI and log on in System Manager Mode. UI(P. 606) 2 Click [Settings/Registration].
Network 5 Specify the required settings. [SMTP Server] Enter up to 48 alphanumeric characters as the SMTP server name (or IP address) for sending e-mail and IFaxes. [E-Mail Address] Enter up to 120 characters for the e-mail address that you want to use for the machine. [POP Server] Enter up to 48 alphanumeric characters as the SMTP server name or IP address for sending e-mail and IFaxes.
Network Specify the settings required for I-Fax reception [POP RX] Select the check box to receive I-Faxes. [POP Interval] This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax documents on the server, they are automatically received and printed. To disable automatic reception ● Set [POP Interval] to [0]. When [0] is set, you receive I-Faxes manually. Manually(P.
Network [Use SMTP Authentication (SMTP AUTH)] To enable authentication on the SMTP server, select the check box and enter up to 64 characters in the [User Name] text box. [Set/Change Password] To specify or change the password, enter up to 32 characters in the [Password] text box. Configuring encrypted communication You can configure encryption of communication with an SMTP or POP3 server. [Use TLS for SMTP] Select the check box to use TLS for encrypting communication with the SMTP server.
Network 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. ● Depending on the network you are using, you may need to change the SMTP or POP3 port setting ( Changing Port Numbers(P. 549) ). For more information, contact your Internet service provider or Network Administrator. LINKS Configuring Scan Settings (Sending E-Mail, Sending & Receiving I-Faxes)(P. 462) Configuring Basic E-Mail Settings(P.
Network Configuring the Machine for Scanning to Shared Folders 0UWX-082 Before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN (P. 419) Connecting to a Wired LAN(P. 418) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 445) ● The name of the computer where the shared folder is located. Computer Name(P.
Network Setting a Shared Folder as a Save Location 0UWX-083 The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than one device in a network ( Configuring SMB(P. 493) ).
Network ● If [AutoPlay] is displayed, click [Run MInst.exe]. 3 Click [Start] for [Send Function Setting Tool]. 4 Click [Next]. ● If you want to view "Send Setting Guide," click [How to Set]. If the screen below appears ● Click [Yes]. 5 Select the machine from [Device List] and click [Next]. If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK].
Network ● If the logon screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. 3 Click [Store to Shared Folder Settings]. ● If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book, and click [OK]. Setting a PIN for Address Book(P. 556) 4 Specify the required settings.
Network [Registration] [Favorites Number] With the Send Function Setting Tool, you can register a shared folder for saving scanned documents into in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book.
Network 6 Confirm the settings and click [Register]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring the Machine for Scanning to Shared Folders(P. 474) Saving Documents Directly in Shared Folder/FTP Server(P.
Network Configuring the Machine for Scanning to FTP Server 0UWX-084 Before configuring the machine for scanning to FTP Server, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN (P. 419) Connecting to a Wired LAN(P. 418) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 445) ● FTP server name. ● Path to the FTP server and folder name.
Network Configuring FTP PASV mode 0UWX-086 PASV is an FTP communication mode used for file transfer. To connect to an FTP server through a firewall, you must use PASV mode. First check that the PASV mode is set on the FTP server. ● Whether PASV mode is used for FTP depends on your network environment and the settings on the FTP server to which data is being sent. For more information, contact your Network Administrator. 1 Start the Remote UI and log on in System Manager Mode. UI(P.
Network 4 Click [Edit] in [FTP PASV Mode Settings]. 5 Select the [Use FTP PASV Mode] check box and click [OK]. [Use FTP PASV Mode] Select the check box to use PASV mode. If you are not using PASV mode, leave the check box clear. 6 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.
Network Configuring the Machine for Your Network Environment 0UWX-085 The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a configuration to suit your network environment.
Network Configuring Ethernet Settings 0UWX-087 Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode (half-duplex/full-duplex) and the Ethernet type (10BASET/100BASE-TX/1000BASE-T). In general, the machine can be used without changing the defaults ( Ethernet Driver Settings(P. 639) ), but you can change these settings to suit your network environment. 1 Tap
Network Alternately sends and receives communication data. Select when the machine is connected to a networking device using half duplex. Simultaneously sends and receives communication data. Use this setting for most environments. 3 Select the Ethernet type. ● Tap select the Ethernet type. ● When is set to , you cannot select <1000BASE-T>. 4 5 Tap . Restart the machine.
Network Changing the Maximum Transmission Unit 0UWX-088 In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network. Change the settings of the machine as necessary. For more information, contact your Network Administrator. 1 Tap
Network Setting a Wait Time for Connecting to a Network 0UWX-089 When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new device.
Network Configuring DNS 0UWX-08A DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6. 1 Start the Remote UI and log on in System Manager Mode. UI(P. 606) 2 Click [Settings/Registration]. 3 Click [Network Settings] [TCP/IP Settings].
Network 4 Configure DNS settings. Configuring IPv4 DNS 1 Click [Edit] in [IPv4 Settings]. 2 Configure IPv4 DNS settings. [DNS Settings] [Primary DNS Server Address] Enter the IP address of a DNS server. [Secondary DNS Server Address] Enter the IP address of a secondary DNS server, if any. [Host Name] Enter up to 47 alphanumeric characters for the host name of the machine that is to be registered to the DNS server.
Network Select the check box to dynamically update the DNS records whenever the machine's IP address is changed. When specifying the interval between updates, enter the time in hours in the [DNS Dynamic Update Interval] text box. [mDNS Settings] [Use mDNS] Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using DNS. Select the check box to enable mDNS and enter the mDNS name in the [mDNS Name] text box.
Network ● The [Use IPv6] check box must be selected to configure the settings. Addresses(P. 441) Setting IPv6 [DNS Settings] [Primary DNS Server Address] Enter the IP address of a DNS server. Addresses that start with "ff" (or multicast address) cannot be entered. [Secondary DNS Server Address] Enter the IP address of a secondary DNS server, if any. Addresses that start with "ff" (or multicast address) cannot be entered.
Network [Acquire DNS Server Address] Select the check box to enable Option 23 to obtain a DNS server address from the DHCP server. [Acquire Domain Name] Select the check box to enable Option 24 to obtain a domain name from the DHCP server. 3 5 Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● DNS settings can also be accessed from
Network Configuring SMB 0UWX-08C Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending on your network, you may have to set the NetBIOS name and workgroup name. NetBIOS Name In a Windows network that uses NetBIOS, NetBIOS names are used for identifying network-connected computers as well as for file sharing and other network services.
Network 4 Click [Edit]. 5 Specify the required settings and click [OK]. [NetBIOS Name] Enter up to 15 alphanumeric characters for the NetBIOS name of the machine. [Workgroup Name] Enter up to 15 alphanumeric characters for the name of the workgroup that the machine belongs to.
Network ● NetBIOS names or workgroup names that start with an asterisk (*) cannot be registered to a WINS server. 6 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring WINS(P.
Network Configuring WINS 0UWX-08E Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. ● In order to specify WINS server settings, NetBIOS name and workgroup name are required to be set. Configuring SMB(P. 493) ● The function is not available in an IPv6 network. 1 Start the Remote UI and log on in System Manager Mode. UI(P.
Network 4 Click [Edit] in [WINS Settings]. 5 Select the [WINS Resolution] check box, specify the required settings, and click [OK]. [WINS Resolution] Select the check box to use WINS for name resolution. When not using WINS, clear the check box. [WINS Server Address] Enter the IP address of the WINS server. ● If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the IP address entered in the [WINS Server Address] text box.
Network 6 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● WINS settings can also be accessed from
Network Registering LDAP Servers 0UWX-08F If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the Address Book. Note also that if send function authentication ( LDAP Server Authentication(P. 536) ) is enabled, you must register the server used for authentication. You can register a maximum of five LDAP servers each for searching and for authentication to the machine.
Network 4 Click [Register New Server] for [LDAP Server (For Search)] or [LDAP Server (For Authentication)]. ● LDAP server registration is separated, with registration either for searching or for authentication. To use an LDAP server for searching for fax and e-mail destinations, register if for searching, and to use it for authenticating sending of e-mail or faxes, register it for authenticating. To edit registered server information ● Click a text link under [Server Name] for the edit screen.
Network [Server Name] Enter up to 24 alphanumeric characters for identifying the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter up to 47 alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS To prevent errors from occurring when searching for destinations, make sure to check the following: ● If the host name is entered for [Server Address], make sure that a DNS server is available in the network.
Network Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified. [Do Not Use] Select not to authenticate the machine using the login information. [Use] Select to authenticate the machine using the login information.
Network [Server Name] Enter up to 24 alphanumeric characters for identifying the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter up to 47 alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS To prevent errors from occurring when searching for destinations, make sure to check the following: ● If the host name is entered for [Server Address], make sure that a DNS server is available in the network.
Network [Use] Select to authenticate the machine using the System Manager ID. Select to use data obtained by Kerberos, a network authentication protocol, for the [Use (Security Authentication)] authentication password. If this setting is selected, the clock of the machine needs to be synchronized with that of the LDAP server. [Use System Manager ID] If [Use] is selected in [Login Information], this specifies whether authentication using the system manager ID is used.
Network Configuring SNTP 0UWX-08H Simple Network Time Protocol (SNTP) enables you to adjust the system clock by using the time server on the network. The protocol is typically used for synchronizing the machine and a server, such as when the machine needs to access an LDAP server with the security authentication that was enabled. The time is adjusted based on Coordinated Universal Time (UTC), so specify the time zone setting before configuring SNTP ( Date/Time Settings(P. 645) ).
Network 4 Click [Edit] in [SNTP Settings]. 5 Select the [Use SNTP] check box and specify the required settings. [Use SNTP] Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box.
Network Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) of up to 255 alphanumeric characters instead (example: ntp.example.com). [Polling Interval] Specify the interval between one synchronization and the next. Specify an interval from 1 to 48 hours. 6 Click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.
Network Monitoring and Controlling the Machine with SNMP 0UWX-08J Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI. You can enable either SNMPv1 or SNMPv3, or both at the same time.
Network 3 Click [Network Settings] 4 Click [Edit]. 5 Specify SNMPv1 settings. [SNMP Settings]. ● If you do not need to change SNMPv1 settings, proceed to the next step.
Network [Use SNMPv1] Select the check box to enable SNMPv1. You can specify the rest of SNMPv1 settings only when this check box is selected. [Use Community Name 1]/[Use Community Name 2] Select the check box to specify a community name. If you do not need to specify a community name, clear the check box. [Community Name] Enter up to 32 alphanumeric characters for the name of the community.
Network [Use SNMPv3] Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box is selected. [Enable User] Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings, clear the corresponding check box. [User Name] Enter up to 32 alphanumeric characters for the user name. [MIB Access Permission] Select [Read/Write] or [Read Only] for the access privileges to MIB objects.
Network 7 Specify Printer Management Information Acquisition Settings. ● With SNMP, the printer management information, such as printing protocols and printer ports, can be monitored and obtained regularly from a computer on the network. [Acquire Printer Management Information from Host] Select the check box to enable monitoring of the printer management information of the machine via SNMP. To disable monitoring of the printer management information, clear the check box. 8 Click [OK].
Network Configuring Settings for Device Management Software 0UWX-08K You can facilitate the collection and management of various information about networked devices by implementing device management software, such as iW Management Console*, into the network. Information such as device settings, Address Books, and error logs is retrieved and distributed via the server computer.
Network 4 Specify SLP settings. Specifying multicast device discovery 1 Click [Edit] in [Multicast Discovery Settings]. 2 Select the [Respond to Discovery] check box and specify the required settings. [Respond to Discovery] Select the check box to set the machine to respond to device management software multicast discovery packets and enable monitoring by device management software.
Network To include the machine into a specific scope, enter up to 32 characters for the scope name. 3 Click [OK]. ● To change the port number for multicast discovery, see Changing Port Numbers(P. 549) . Notifying a device management software of the power status of the machine 1 Click [Edit] in [Sleep Mode Notification Settings]. 2 Select the [Notify] check box and specify the required settings.
Network 5 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Configuring Settings for Communication between the Machine and Plug-ins You can specify the settings to enable communication between the machine and iW Management Console plug-ins. Use of plug-ins allows you to manage the machine's settings from iW Management Console. 1 Start the Remote UI and log on in System Manager Mode. UI(P. 606) 2 Click [Settings/Registration].
Network 4 Click [Edit] 5 Select [Use Device Settings Management] [OK]. [Use Device Settings Management] To communicate with iW Management Console plug-ins, select the check box. When the check box is cleared, the machine will not be recognized as a device to be managed from plug-ins. Using the operation panel ● You can also configure the settings for communication with plug-ins from
Security Security Security ................................................................................................................................................................ 519 Protecting the Machine from Unauthorized Access ....................................................................................... 520 Preventing Unauthorized Access .................................................................................................................. 521 Setting Access Privileges ...
Security Security 0UWX-08L Confidential information is handled by information devices everywhere, including computers and printers, and any of these devices may become a target for malicious third parties at anytime. Attackers may directly gain unauthorized access to your devices, or indirectly take advantage of negligence or improper use. Either way, you may incur unanticipated losses when your confidential information is leaked.
Security Protecting the Machine from Unauthorized Access 0UWX-08R Prevent unauthorized third parties from accessing and using the machine. You can implement multiple security measures, such as managing user access privileges, using firewalls, and changing port numbers.
Security Preventing Unauthorized Access 0UWX-08S This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network.
Security access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administrator. Using Firewall to Restrict Transmission A firewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network.
Security Setting Access Privileges 0UWX-08U Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for system administrators, general users, and the Remote UI. When privileges are set, the user must enter an ID and PIN to print or change settings. Department ID accounts are divided into two types: System Manager ID, which is intended exclusively for Administrators, and Department ID for general users.
Security Setting the System Manager ID 0UWX-08W This is a PIN for using the Remote UI. Only users who know the PIN can access the Remote UI. You can also set a PIN for the System Manager ID. If this ID is enabled, you can access and only when the System Manager ID and PIN have been entered correctly. The System Manager ID settings information is critical to the security of the machine, so make sure that only Administrators know the System Manager ID and PIN.
Security 2 Enter up to 32 characters for the System Manager Name, and tap . ● On how to enter text, see Entering Text(P. 41) . ● Do not forget your PIN. If you forget your PIN, contact your local authorized Canon dealer or the Canon help line. Configuring settings via the Remote UI ● Start the Remote UI and log on in System Manager Mode. Click [Settings/Registration] Management] [Edit] and specify the necessary settings on the displayed screen.
Security Setting the Department ID Management 0UWX-08X You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when Department ID Management is enabled, a logon screen is displayed, and the user must enter their own Department ID and PIN to use the machine. When Department ID Management is enabled, usage of functions, such as copying and scanning, is recorded for each Department ID.
Security Registering a Department ID 1 Click [Register New Department]. 2 Specify the required settings and click [OK]. [Department ID] Enter a number of up to seven digits for the Department ID. [Set PIN] To set a PIN, select the check box and enter a number of up to seven digits both in the [PIN] and [Confirm] text boxes. [Restrict Functions] Select the check box for the function that you want to disable for the Department ID.
Security Editing the settings of the registered Department ID 1 Click the corresponding text link under [Department ID] to edit. 2 Change the settings as necessary and click [OK]. Deleting a Department ID ● Click [Delete] on the right of the Department ID you want to delete click [OK]. [Department ID Page Total] ● You can check the total numbers of pages copied, printed, scanned, or faxed for each Department ID.
Security 3 Click [Department ID Management] 4 Select the [Department ID Management] check box and click [OK]. [Edit]. [Department ID Management] Select the check box to enable Department ID Management. If you do not want to use Department ID Management, clear the check box. ● For information on the [Allow Print Jobs with Unknown IDs]/[Allow Scan Jobs with Unknown IDs] check boxes, see Blocking Jobs When Department ID Is Unknown(P. 532) .
Security Using the operation panel ● You can also switch Department ID Management On/Off from
Security 1 Enable the Department ID Management function. Printer driver Select the [Use Department ID Management] check box. Fax driver Select [Department ID Management] under [User Management]. 2 Click [Settings] found to the right. 3 Specify the settings as necessary and click [OK]. [Allow PIN Settings] Select the check box to enable the PIN setting. [Department ID] Enter a number of up to seven digits for the Department ID.
Security Logging on to the machine ● When you try to print or fax from a computer when Department ID Management is enabled, the following pop-up screen is displayed (unless the [Confirm Department ID/PIN When Printing]/[Confirm Department ID/PIN When Sending Faxes] check box is cleared): Blocking Jobs When Department ID Is Unknown If you do not change the default settings, any user can print from a computer, fax from a computer (PC fax), or scan (via and ) without entering an ID
Security 4 Clear the check boxes as necessary and click [OK]. [Allow Print Jobs with Unknown IDs] In order to print or fax from a computer when Department ID Management is enabled, you need to enter the correct ID and PIN ( Setting the Department ID Management for Printing or Faxing from the Computer(P. 530) ). However, if the check box is selected for this setting, you can print or fax from a computer without entering the ID and PIN. Clear the check box to require entering an ID and PIN.
Security Setting a Remote UI PIN 0UWX-08Y You can set a PIN for access to the Remote UI. All users use a common PIN. ● When Department ID Management is enabled, setting here is not required. Setting the Department ID Management(P. 526) 1 Start the Remote UI and log on in System Manager Mode. UI(P. 606) 2 Click [Settings/Registration]. 3 Tap [Security Settings] 4 Click [Edit]. [Remote UI Settings].
Security 5 Select the [Use Remote UI Access PIN] check box and set the PIN. [Use Remote UI Access PIN] If you select the check box, you must enter a PIN to access the Remote UI. [Set/Change PIN] To set a PIN, select the check box and enter a number of up to seven digits both in the [PIN] and [Confirm] text boxes. 6 Click [OK]. Using the operation panel ● Remote UI Access PIN settings can also be accessed from
Security LDAP Server Authentication 0UWX-090 If your system has an LDAP server installed, you can ensure that LDAP server authentication is carried out when the send function is used. This enables you to prevent unauthorized use by third parties and information disclosure. Once the authorization settings are enabled, the Authorized Send screen appears when the fax or scan function is used and operation can only continue if it is correctly authorized by the LDAP server.
Security 5 Select the [Display Authentication Screen When Sending Operation Starts] check box and select whether a confirmation screen is displayed at logout. [Display Authentication Screen When Sending Operation Starts] Select the check box to display the Authorized Send logon screen when the fax or scan function is used (LDAP server authentication).
Security Select whether to allow sending e-mail and I-Faxes. [Do Not Allow] Blocks sending e-mail and I-Faxes. and in the scan function can no longer be used. [Allow] Sending e-mail and I-Faxes is not blocked. [Only Allow Sending to Myself] Blocks all sending e-mail and I-Faxes other than those to users with authorized e-mail addresses The e-mail addresses of authorized users must be registered on the LDAP server.
Security [Allow] Saving to shared folders and FTP servers is not blocked. [Only Allow Sending to Myself or Specified Folder] Blocks all saving to shared folders and FTP servers other than specified folders. The data is saved to folders registered on the LDAP server or to the folder specified in [Specify Destination Folder]. When [Allow] is specified in [File Sending] [Authentication Method] Allows you to specify whether an authentication screen is shown on the server when sending.
Security [Fax Sending] Select whether to allow sending faxes. 9 [Do Not Allow] Blocks sending faxes. The fax function can no longer be used. [Allow] Sending faxes is not blocked. Click [OK]. LINKS Registering LDAP Servers(P.
Security Restricting Communication by Using Firewalls 0UWX-091 Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts communication to devices with specified IP addresses or MAC addresses.
Security Specifying IP Addresses for Firewall Rules 0UWX-092 You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit other communications. You can specify a single IP address or a range of IP addresses. ● Up to 16 IP addresses (or ranges of IP addresses) can be specified for both IPv4 and IPv6. ● The packet filters described in this section control communications over TCP, UDP, and ICMP.
Security 4 Click [Edit] for the filter type that you want to use. [IPv4 Address: Outbound Filter] Select to restrict sending data from the machine to a computer by specifying IPv4 addresses. [IPv4 Address: Inbound Filter] Select to restrict receiving data from the machine to a computer by specifying IPv4 addresses. [IPv6 Address: Outbound Filter] Select to restrict sending data from the machine to a computer by specifying IPv6 addresses.
Security [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject the communication of other devices with the machine. 2 [Reject] Select to pass communication packets only when they are sent to or received from devices whose IP addresses are entered in [Exception Addresses]. Communications with other devices are prohibited.
Security 3 6 Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable IP address filtering from
Security Specifying MAC Addresses for Firewall Rules 0UWX-093 You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit other communications. Up to 32 MAC addresses can be specified. This function is unavailable when the machine is connected to a wireless LAN. 1 Start the Remote UI and log on in System Manager Mode. UI(P. 606) 2 Click [Settings/Registration]. 3 Click [Security Settings] 4 Click [Edit] for a filter type.
Security [Outbound Filter] Select to restrict sending data from the machine to a computer by specifying MAC addresses. [Inbound Filter] Select to restrict receiving data from the machine to a computer by specifying MAC addresses. 5 Specify the settings for packet filtering. ● Select the precondition (default policy) to allow or reject the communication of other devices with the machine, and then specify MAC addresses for exceptions.
Security 2 Specify address exceptions. ● Enter the MAC address in the [Address to Register] text box and click [Add]. ● You do not need to delimit the address with hyphens or colons. Check for entry errors ● If MAC addresses are incorrectly entered, you may become unable to access the machine from the Remote UI, in which case you need to set to . MAC Address Filter(P.
Security Changing Port Numbers 0UWX-094 Ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but devices that use these port numbers are vulnerable to attacks because these port numbers are well-known. To enhance security, your Network Administrator may change the port numbers. When a port number has been changed, the new number must be shared with the communicating devices, such as computers and servers.
Security 6 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring Printer Ports(P.
Security Setting a Proxy 0UWX-095 A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when communicating with resources outside the network, such as when browsing websites. The client devices connect to the outside network through the proxy server, and do not communicate directly to the resources outside.
Security 4 Click [Edit] in [Proxy Settings]. 5 Select the [Use Proxy] check box and specify the required settings. [Use Proxy] Select the check box to use the specified proxy server when communicating with an HTTP server. [HTTP Proxy Server Address] Enter the address of the proxy server. Specify the IP address or host name depending on the environment. [HTTP Proxy Server Port Number] Change the port number as necessary. Enter a number between 1 and 65535.
Security LINKS Using Google Cloud Print(P.
Security Restricting the Machine's Functions 0UWX-096 Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. Restricting Access to Address Book and Sending Functions Restricting Access to Address Book and Sending Functions(P. 555) Restricting USB Functions Restricting USB Functions(P.
Security Restricting Access to Address Book and Sending Functions 0UWX-097 Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the Address Book or LDAP servers, or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries. You can also avoid sending documents to unintended recipients if the machine is set to ask you to enter the fax number twice for confirmation.
Security Setting a PIN for Address Book 0UWX-098 The Address Book can be set to require users to enter a PIN in order to add new entries to the Address Book or edit existing entries. Setting a PIN to the Address Book can reduce the risk of documents being sent to unintended recipients because changes to the Address Book can only be made by users who know the PIN. 1 Tap
Security Configuring Basic E-Mail Settings(P. 464) Setting a Shared Folder as a Save Location(P.
Security Limiting Available Destinations 0UWX-099 By limiting fax numbers that can be specified when sending documents to those already registered in the Address Book, those previously used, or those searchable from the LDAP servers, you can reduce the possibility of specifying incorrect destinations and prevent users from leaking information.
Security Prohibiting PC Faxing 0UWX-09A You can prohibit users from PC faxing (faxing from a computer). 1 Tap
Security Disabling Use of Previously Used Destinations 0UWX-09C Prohibits the specification of destinations from the transmission records. Using this restriction prevents destinations being selected from the transmission records for "Send Fax", "Scan and Send as E-Mail" and "Scan and Save to Shared Folder or FTP Server". 1 Tap
Security Checking Destinations before Sending Documents 0UWX-09E By entering the fax number twice, you can reduce the risk of faxing to the wrong number due to input mistakes. Use features described in this section if you send confidential documents. Displaying the Screen for Confirming the Fax Number (MF419x / MF416dw)(P. 561) Displaying Destinations in Address Book(P.
Security 2 Tap . ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) 3 Select 4 Tap . . Does not display the details of the entered coded dial number. Displays the details of the entered coded dial number. LINKS Registering Destinations(P. 213) Specifying from Address Book(P. 154) Specifying from Address Book (P.
Security Prohibiting Sequential Broadcasting 0UWX-09F Sequential broadcasting is a feature that sends faxes to multiple recipients in succession. This feature can be disabled if preferred. 1 Tap
Security Restricting USB Functions 0UWX-09H USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restrict connection via the USB port of the machine and how to prohibit use of USB memory devices. Restricting the USB Connection with a Computer(P. 564) Restricting the Scan to USB Function(P.
Security 5 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Restricting the Scan to USB Function You can disable storing scanned document data into a USB memory device. 1 Tap
Security ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press . Logging on to the Machine(P. 44) 3 Tap . 4 Tap . Disables the function to read the data from a USB memory device. The data in the USB memory device cannot be printed. Enables the function to print the data stored in a USB memory device. 5 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.
Security Disabling HTTP Communication 0UWX-09J HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port. Disabling HTTP disables some of the network capabilities, such as the Remote UI, WSD printing, and printing with Google Cloud Print. 1 Tap
Security Disabling Remote UI 0UWX-09K The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI, the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not need to use the Remote UI, you might want to disable the Remote UI to reduce the risk of having your machine controlled remotely over the network by malicious third parties. 1 Tap
Security Implementing Robust Security Features 0UWX-09L Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
Security Enabling TLS Encrypted Communication for the Remote UI 0UWX-09R You can encrypt communication between the machine and a Web browser on the computer by using Transport Layer Security (TLS). TLS is a mechanism for encrypting data sent or received over the network. TLS must be enabled when the Remote UI is used for specifying settings for IPSec (Pre-Shared Key Method), IEEE 802.1X authentication (TTLS/ PEAP), or SNMPv3.
Security 4 Click [Key and Certificate] in [TLS Settings]. 5 Click [Register Default Key] on the right of the key pair you want to use. Viewing details of a certificate ● You can check the details of the certificate or verify the certificate by clicking the corresponding text link under [Key Name], or the certificate icon. Verifying Key Pairs and Digital Certificates(P.
Security 6 Enable TLS for the Remote UI. 1 Click [Security Settings] 2 Click [Edit]. 3 Select the [Use TLS] check box and click [OK]. 7 [Remote UI Settings]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.
Security Using the operation panel ● You can also enable or disable TLS encrypted communication from
Security Configuring IPSec Settings 0UWX-09S Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks. While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts either whole IP packets or the payloads of IP packets, offering a more versatile security system. The IPSec of the machine works in transport mode, in which the payloads of IP packets are encrypted.
Security ● The machine cannot use both IPSec and DHCPv6 at the same time. ● IPSec is unavailable in networks in which NAT or IP masquerade is implemented. Using IPSec with IP address filter ● IP address filter settings are applied before the IPSec policies. Specifying IP Addresses for Firewall Rules(P. 542) Configuring IPSec Settings Before using IPSec for encrypted communication, you need to register security policies (SP). A security policy consists of the groups of settings described below.
Security 4 Click [Edit]. 5 Select the [Use IPSec] check box and click [OK]. ● If you want the machine to only receive packets that match one of the security policies that you define in the steps below, clear the [Receive Non-Policy Packets] check box. 6 Click [Register New Policy].
Security 7 Specify the Policy Settings. 1 In the [Policy Name] text box, enter up to 24 alphanumeric characters for a name that is used for identifying the policy. 2 Select the [Enable Policy] check box. 8 Specify the Selector Settings.
Security [Local Address] Click the radio button for the type of IP address of the machine to apply the policy. [All IP Addresses] Select to use IPSec for all IP packets. [IPv4 Address] Select to use IPSec for all IP packets that are sent to or from the IPv4 address of the machine. [IPv6 Address] Select to use IPSec for all IP packets that are sent to or from an IPv6 address of the machine. [Remote Address] Click the radio button for the type of IP address of the other devices to apply the policy.
Security 9 Specify the IKE Settings. [IKE Mode] The mode used for the key exchange protocol is displayed. The machine supports the main mode, not the aggressive mode. [Authentication Method] Select [Pre-Shared Key Method] or [Digital Signature Method] for the method used when authenticating the machine. You need to enable TLS for the Remote UI before selecting [Pre-Shared Key Method] ( Enabling TLS Encrypted Communication for the Remote UI(P. 570) ).
Security 3 Specify the [Valid for] and [Authentication]/[Encryption]/[DH Group] settings. Using a key pair and preinstalled CA certificates for authentication 1 Click the [Digital Signature Method] radio button for [Authentication Method] and then click [Key and Certificate]. 2 Click [Register Default Key] on the right of a key pair you want to use.
Security [Use PFS] Select the check box to enable Perfect Forward Secrecy (PFS) for IPSec session keys. Enabling PFS enhances the security while increasing the load on the communication. Make sure that PFS is also enabled for the other devices. [Specify by Time]/[Specify by Size] Set the conditions for terminating a session for IPSec SA. IPSec SA is used as a communication tunnel. Select either or both of the check boxes as necessary.
Security Editing a policy ● Click the corresponding text link under [Policy Name] for the edit screen. Deleting a policy ● Click [Delete] on the right of the policy name you want to delete 13 click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable IPSec communication from
Security Configuring IEEE 802.1X Authentication 0UWX-09U The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries to connect to the 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user.
Security 3 Click [Network Settings] 4 Click [Edit]. 5 [IEEE 802.1X Settings]. Select the [Use IEEE 802.1X] check box, enter the login name in the [Login Name] text box, and specify the required settings.
Security [Use IEEE 802.1X] Select the check box to enable IEEE 802.1X authentication. [Login Name] Enter up to 24 alphanumeric characters for a name (EAP identity) that is used for identifying the user. Setting TLS 1 Select the [Use TLS] check box and click [Key and Certificate]. ● You cannot use TLS with TTLS or PEAP. 2 Click [Register Default Key] on the right of the key pair you want to use for the client authentication.
Security Internal protocol for TTLS ● You can select MSCHAPv2 or PAP. If you want to use PAP, click the [PAP] radio button. 2 Click [Change User Name/Password]. ● To specify a user name other than the login name, clear the [Use Login Name as User Name] check box. Select the check box if you want to use the login name as the user name. 3 Set the user name/password and click [OK].
Security [User Name] Enter up to 24 alphanumeric characters for the user name. [Change Password] To set or change the password, select the check box and enter up to 24 alphanumeric characters for the new password both in the [Password] and [Confirm] text boxes. 6 Click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable IEEE 802.1X authentication from
Security Configuring Settings for Key Pairs and Digital Certificates 0UWX-09W In order to encrypt communication with a remote device, an encryption key must be sent and received over an unsecured network beforehand. This problem is solved by public-key cryptography. Public-key cryptography ensures secure communication by protecting important and valuable information from attacks, such as sniffing, spoofing, and tampering of data as it flows over a network.
Security ● The machine does not support use of a certificate revocation list (CRL).
Security Generating Key Pairs 0UWX-09X A key pair can be generated with the machine when it is required for encrypted communication via Transport Layer Security (TLS). You can use TLS when accessing the machine via the Remote UI. Up to five key pairs (including the preinstalled pairs) can be generated to the machine. Self-signed certificates are used with key pairs generated in "Network Communication".
Security 4 Click [Generate Key]. Deleting a registered key pair ● Click [Delete] on the right of the key pair you want to delete click [OK]. ● A key pair cannot be deleted if it is currently used for some purpose, such as when "[TLS]" or "[IEEE 802.1X]" is displayed under [Key Usage]. In this case, disable the function or replace the key pair before deleting it. 5 Select [Network Communication] and click [OK].
Security 6 Specify settings for the key and certificate. [Key Settings] [Key Name] Enter up to 24 alphanumeric characters for naming the key pair. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] RSA is used for generating a key pair. Select the key length from the drop-down list. The larger the number for the key length, the slower the communication. However, the security is tighter.
Security Enter up to 48 alphanumeric characters for the common name of the certificate as necessary. "Common Name" is often abbreviated as "CN." 7 Click [OK]. ● Keys for network communication may take approximately 10 to 15 minutes to generate. ● After a key pair is generated, it is automatically registered to the machine. Generate Key and Certificate Signing Request (CSR) 1 Start the Remote UI and log on in System Manager Mode. Starting Remote UI(P. 606) 2 Click [Settings/Registration].
Security 4 Click [Generate Key]. Deleting a registered key pair ● Click [Delete] on the right of the key pair you want to delete click [OK]. ● A key pair cannot be deleted if it is currently used for some purpose, such as when "[TLS]" or "[IEEE 802.1X]" is displayed under [Key Usage]. In this case, disable the function or replace the key pair before deleting it. 5 Select [Key and Certificate Signing Request (CSR)] and click [OK]. 6 Specify settings for the key and certificate.
Security [Key Settings] [Key Name] Enter up to 24 alphanumeric characters for naming the key pair. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] RSA is used for generating a key pair. Select the key length from the drop-down list. The larger the number for the key length, the slower the communication. However, the security is tighter.
Security ● A dialog box for storing the file appears. Choose where to store the file and click [Save]. ➠ The Key and Certificate Signing Request (CSR) file is stored on the computer. 9 Attach the stored file and submit the application to the certification authority. ◼ Registering the CA-issued Digital Certificate You cannot use the key pair generated by the Certificate Signing Request (CSR) until the certificate is registered.
Security 5 Click [Register Certificate]. 6 Click [Browse], specify the file for the certificate signing request, and click [Register]. LINKS Using CA-issued Key Pairs and Digital Certificates(P. 598) Verifying Key Pairs and Digital Certificates(P. 602) Enabling TLS Encrypted Communication for the Remote UI(P. 570) Configuring IPSec Settings(P.
Security Using CA-issued Key Pairs and Digital Certificates 0UWX-09Y Key pairs and digital certificates can be obtained from a certification authority (CA) for use with the machine. You can store and then register these files by using the Remote UI. Make sure that the key pair and the certificate satisfy the requirements of the machine ( Key and Certificate Requirements(P. 588) ).
Security 4 Click [Register Key and Certificate] or [Register CA Certificate]. Deleting a registered key pair or CA certificate ● Click [Delete] on the right of the key pair or CA certificate you want to delete click [OK]. You cannot delete the preinstalled CA certificates. ● A key pair cannot be deleted if it is currently used for some purpose, such as when "[TLS]" or "[IEEE 802.1X]" is displayed under [Key Usage]. In this case, disable the function or replace the key pair before deleting it.
Security Deleting a key pair or CA certificate file ● Click [Delete] on the right of the file you want to delete 6 click [OK]. Click [Browse], specify the file to install, and click [Start Installation]. ➠ The key pair or CA certificate is installed in the machine. 7 Register the key pair or CA certificate. Registering a key pair 1 Click [Register] on the right of the key pair you want to register. 2 Enter the name of the key pair and password, and then click [OK].
Security [Password] Enter up to 24 alphanumeric characters for the password of the private key set for the file to be registered. Registering a CA certificate Click [Register] on the right of the CA certificate you want to register. LINKS Generating Key Pairs(P. 590) Verifying Key Pairs and Digital Certificates(P. 602) Enabling TLS Encrypted Communication for the Remote UI(P. 570) Configuring IPSec Settings(P. 574) Configuring IEEE 802.1X Authentication(P.
Security Verifying Key Pairs and Digital Certificates 0UWX-0A1 Once key pairs and CA certificates are registered, you can view their detailed information or verify them for validity and signature. 1 Start the Remote UI and log on in System Manager Mode. UI(P. 606) 2 Click [Settings/Registration]. 3 Click [Security Settings] Starting Remote [Key and Certificate Settings] or [CA Certificate Settings].
Security ➠ Certificate details can be viewed on this screen. 5 Check the details of the certificate, and click [Verify Certificate]. ➠ The result from verifying the certificate is displayed as shown below. LINKS Generating Key Pairs(P. 590) Using CA-issued Key Pairs and Digital Certificates(P.
Using Remote UI Using Remote UI Using Remote UI ............................................................................................................................................. 605 Starting Remote UI ........................................................................................................................................... 606 Remote UI Screens ........................................................................................................................................
Using Remote UI Using Remote UI 0UWX-0A2 Using a Web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine. You can also make some settings such as registering the Address Book. You can do this without leaving your desk, making system management easier. Functions of the Remote UI Managing Documents and Checking the Machine Status(P. 613) Setting Up Menu Options from Remote UI(P. 617) Saving/Loading Settings Data(P.
Using Remote UI Starting Remote UI 0UWX-0A3 To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings(P. 445) ). If you have any questions, ask your Network Administrator. 1 2 Start the Web browser. Enter "http:///" in the address field, and press the [ENTER] key.
Using Remote UI You can check the status of documents or the machine, and you can also change some of the settings. If you wish to delete your print documents, enter the user name of the documents in [User Name]. The user name is automatically set to print documents based on information such as your computer name or computer logon name. [Remote UI Access PIN] If [Remote UI Access PIN] is set, enter the PIN. Setting a Remote UI PIN(P.
Using Remote UI Remote UI Screens 0UWX-0A4 This section describes the typical screens of the Remote UI. Portal Page (main page)(P. 608) [Status Monitor/Cancel] Page(P. 609) [Settings/Registration] Page(P. 610) [Address Book] Page(P. 611) Portal Page (main page) [Log Out] Logs off from the Remote UI. The Login page will be displayed. [Mail to System Manager] Displays a window for creating an e-mail to the system manager specified in [System Manager Information] under [System Management].
Using Remote UI Consumables Information Displays paper information and the amount remaining in the toner cartridges. Support Link Displays the support link specified in [Device Information] under [System Management]. [Status Monitor/Cancel] Displays the status of the current print documents and history of print, copy, send, and received documents. You can also check the status of the machine. [Settings/Registration] Displays [Settings/Registration] page.
Using Remote UI Refresh Icon Refreshes the currently displayed page. Top Icon Moves the scroll box up to the top of the page when the page is scrolled down. [Settings/Registration] Page [To Portal] Returns to Portal Page (main page). Menu Click an item, the content is displayed in the right page. UI(P. 617) Setting Up Menu Options from Remote Breadcrumb Trail Indicates the series of pages you opened to display the currently displayed page. You can check what page is currently displayed.
Using Remote UI ● When you have logged on in General User Mode, only [System Management] will be displayed. [Address Book] Page [To Portal] Displays Portal Page (main page). [Favorites] Displays the list of the Favorites. Favorites(P. 78) [Coded Dial] Displays the list of the coded dial numbers. Breadcrumb Trail Indicates the series of pages you opened to display the currently displayed page. You can check what page is currently displayed.
Using Remote UI Registering/Editing the Address Book ● You can register or edit the Address Book when you have logged on in System Manager Mode.
Using Remote UI Managing Documents and Checking the Machine Status 0UWX-0A5 Checking Current Status of Print Documents(P. 613) Checking History of Documents(P. 614) Checking Error Information(P. 614) Checking Consumables(P. 614) Checking Device Specifications(P. 615) Checking System Manager Information(P. 615) Checking Print Total Counter(P. 616) ● As for document file name, up to 256 characters are displayed depending on the type of character. The printed application name may be added to the file name.
Using Remote UI Checking History of Documents The history of print, copy, sending faxes/e-mails (TX), or receiving faxes (RX) is displayed. Log on to the Remote UI ( Starting Remote UI(P. 606) ) [Status Monitor/Cancel] [Job Log] Checking Error Information When an error occurs, this page will be displayed by clicking the message displayed under [Error Information] on Portal Page (main page)(P. 608) . Log on to the Remote UI ( Information] Starting Remote UI(P.
Using Remote UI Log in to the Remote UI ( [Consumables] Starting Remote UI(P. 606) ) [Status Monitor/Cancel] ● Click [Access Purchasing Site] to display the page for purchasing consumables. Checking Device Specifications Information including maximum print speed and machine's hardware features is displayed. Log on to the Remote UI ( Features] Starting Remote UI(P.
Using Remote UI Log on to the Remote UI ( Information] Starting Remote UI(P. 606) ) [Status Monitor/Cancel] [Device Checking Print Total Counter The total number of pages that have been printed by the copy, print, and fax functions is displayed. Log on to the Remote UI ( Counter] Starting Remote UI(P. 606) ) LINKS Remote UI Screens(P.
Using Remote UI Setting Up Menu Options from Remote UI 0UWX-0A6 You can change the various machine settings by using the Remote UI. Most of the settings can be set also on the machine, but some settings can only be set using the Remote UI. ● Some settings can only be changed when you have logged on in System Manager Mode. 1 Start the Remote UI. 2 Click [Settings/Registration]. 3 Click the menu item you want to set. Starting Remote UI(P.
Using Remote UI Menu items Referents Preferences Paper Settings Specifying Paper Size and Type(P. 67) Sound Volume Control/Display Settings Preferences(P. 641) Timer Settings Timer Settings(P. 645) Sound Volume Control Adjusting the Volume(P. 99) Function Settings Common Settings Common Settings(P. 649) Copy Settings Copy Settings(P. 653) Fax Settings Fax Settings (MF419x / MF416dw)(P. 655) Scan Settings Scan Settings(P. 666) Memory Media Print Settings Memory Media Print Settings(P.
Using Remote UI Saving/Loading Settings Data 0UWX-0A7 Address Book and machine settings data can be saved in your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.* To use these features, it is required that you have logged on in System Manager Mode. * Depending on the model, you cannot import the Address Book data that exported from the machine.
Using Remote UI Saving Settings Data 0UWX-0A8 You can export Address Book and machine settings data, and save them on a computer. It is recommended that you regularly back up important settings. 1 Start the Remote UI and log on in System Manager Mode. UI(P. 606) Starting Remote 2 Click [Settings/Registration]. 3 Click [Import/Export] 4 Select the settings to export, and set the encryption password. [Export].
Using Remote UI [Address Book] Select the check box to export Address Book data. [Address Book PIN] If the Address Book is code-protected, enter the code for the Address Book. [Settings/Registration] Select the check box to export machine settings data. [Encryption Password] Enter a maximum of 32 characters as password to encrypt export data. Enter the same password in [Confirm]. If you do not enter the same password, you cannot export data. ● The password is required when exported data is imported.
Using Remote UI Loading Settings Data 0UWX-0A9 Load (import) data that was exported from the machine. You can also import machine settings data from another machine if it is the same model as your machine. 1 Start the Remote UI and log on in System Manager Mode. UI(P. 606) Starting Remote 2 Click [Settings/Registration]. 3 Click [Import/Export] 4 Specify the file, enter the password, and select the settings to import. [Import].
Using Remote UI [File Path] Click [Browse] and select the file. [Decryption Password] Enter the password set when the settings were exported. [Address Book] Select the check box to import Address Book data. ● Importing Address Book data will overwrite the Address Book entries currently registered on the machine. [Address Book PIN] If the Address Book is code protected, enter the code for the Address Book. Book(P.
Using Remote UI Registering Destinations in the Address Book from Remote UI 0UWX-0AA You can use the computer to register destinations in the Address Book of the machine and edit information of registered destinations. Specify the shared folder or FTP server destination here. ● You can change the settings only when you have logged on in System Manager Mode. 1 Start the Remote UI. 2 Click [Address Book]. Starting Remote UI(P.
Using Remote UI 4 Click the text link under [Number], [Type], or [Name] for an item named "Not Registered." ● You can edit a registered item by clicking the corresponding text link under [Number], [Type] or [Name]. ● You can delete a registered destination by clicking the corresponding [Delete] button. 5 Select [Destination Type to Register] and click [OK]. ● To register the shared folder or FTP server destination, select [File]. 6 Specify the destination.
Using Remote UI [Fax Number] Enter the fax number of the destination. [ECM TX] Select the check box to make the following possible: if an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent. [Speed] If it takes time for transmissions to start, such as when there is a poor telephone connection, you can adjust the transmission start speed downward incrementally starting from [33600 bps].
Using Remote UI Select the protocol for the destination. [Windows (SMB)] Select this when registering a shared folder as a destination. [FTP] Select this when registering an FTP server as a destination. [Host Name] ● For a shared folder Enter the computer name or IP address using up to 120 characters. You can include a path to the shared folder with the computer name or IP address (e.g. "\\swan\share" or "\\192.168.2.100\share").
Setting Menu List Setting Menu List Setting Menu List ........................................................................................................................................... 629 Network Settings .............................................................................................................................................. 630 Preferences .........................................................................................................................................
Setting Menu List Setting Menu List 0UWX-0AC There are various settings in this machine. You can adjust each of the settings in detail. Access these settings from
Setting Menu List Network Settings 0UWX-0AE All the settings about the network are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with an asterisk (*) cannot be imported or exported. Select Wired/Wireless LAN(P. 630) Wireless LAN Settings(P. 630) Enable Direct Connection(P. 632) TCP/IP Settings(P. 632) SNMP Settings(P. 638) Dedicated Port Settings(P. 639) Waiting Time for Connection at Startup(P. 639) Ethernet Driver Settings(P.
Setting Menu List SSID Settings Select to configure a wireless connection by specifying information including an SSID or a network key by inputting manually from the operation panel. Select Access Point Wireless LAN routers that can access the machine are automatically located, so you can select from the list. You must manually enter a network key, such as a WEP key or a PSK. Setting Up Connection by Selecting a Wireless Router(P.
Setting Menu List Enable Direct Connection * Set whether to connect directly. By enabling this function, connecting directly with the machine is possible even in an environment without an access point or wireless LAN router. Off On
Setting Menu List PING Command Select to check that the machine is connected to a computer over a network. Connection(P. 439) Testing the Network DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 488) DNS Server Settings Primary DNS Server: 0.0.0.0 Secondary DNS Server: 0.0.0.0 DNS Host Name/Domain Name Settings Host Name Domain Name DNS Dynamic Update Settings Off On DNS Dynamic Update Interval 0 to 24 to 48 (hr.
Setting Menu List Acquire SMTP Server Address Off On Acquire POP Server Address Off On IPv6 Settings Specify settings for using the machine in an IPv6 network. Use IPv6 Enable or disable IPv6 in the machine. You can also view the current settings. Addresses(P. 441) Setting IPv6 Off On Check Settings Link-Local Address Prefix Length Stateless Address Settings Enable or disable stateless addresses. Setting IPv6 Addresses(P.
Setting Menu List DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 488) DNS Host Name/Domain Name Settings Use IPv4 Host/Domain Off Host Name Domain Name On DNS Dynamic Update Settings Off On Register Manual Address Off On Register Stateful Address Off On Register Stateless Address Off On DNS Dynamic Update Interval 0 to 24 to 48 (hr.) mDNS Settings Specify settings for using DNS functions without DNS servers.
Setting Menu List WINS Settings Specify settings for Windows Internet Name Service (WINS), which provides a NetBIOS name for IP address resolutions in a mixed network environment of NetBIOS and TCP/IP. Configuring WINS(P. 496) WINS Resolution Off On WINS Server Address: 0.0.0.0 LPD Settings Enable or disable LPD, a printing protocol that can be used on any hardware platform or operating system.
Setting Menu List On Use Multicast Discovery Off On Use FTP PASV Mode Specify whether to use PASV mode for FTP. If you are connecting to an FTP server through a firewall, you must select PASV mode. Configuring FTP PASV mode(P. 481) Off On Use HTTP Enable or disable HTTP, which is required for communications with a computer, such as when using the Remote UI, WSD printing, or printing with Google Cloud Print. Disabling HTTP Communication(P.
Setting Menu List MTU Size Select the maximum size of packets the machine sends or receives. Unit(P. 486) Changing the Maximum Transmission 1300 1400 1500 SNMP Settings Specify the settings for monitoring and controlling the machine from a computer running SNMP-compatible software. Monitoring and Controlling the Machine with SNMP(P. 508) SNMPv1 Settings Enable or disable SNMPv1. When enabling SNMPv1, specify a community name and access privileges to Management Information Base (MIB) objects.
Setting Menu List
Setting Menu List IEEE 802.1X Settings * Enable or disable IEEE 802.1X authentication. Configuring IEEE 802.1X Authentication(P. 583) Off On
Setting Menu List Preferences 0UWX-0AF All the settings about the display and English Keyboard Layout are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with "*1" are only available for the MF419x / MF416dw. ● Settings marked with "*2" cannot be imported or exported. ● Settings marked with "*3" have different defaults depending on your country or region. Display Settings(P. 641) English Keyboard Layout(P.
Setting Menu List Set Display Order Insert and Delete Blank Brightness Adjust the brightness of the display to suit the installation location of the machine. Five Levels
Setting Menu List
Setting Menu List
Setting Menu List Timer Settings 0UWX-0AH All the settings about the timer are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with "*1" may be unavailable or have different defaults depending on your country or region. ● Settings marked with "*2" cannot be imported or exported. Date/Time Settings(P. 645) Auto Reset Time(P. 647) Function After Auto Reset(P. 647) Auto Sleep Time(P. 648) Auto Offline Time(P. 648) Auto Shutdown Time(P.
Setting Menu List
Setting Menu List UTC ● Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC time zone setting is required for Internet communications. Daylight Saving Time Settings *1 Enable or disable daylight saving time. If daylight saving time is enabled, specify the dates from which and to which daylight saving time is in effect.
Setting Menu List Default Screen after Startup/Restoration(P. 641) ). If is selected, the display returns to the main screen of the function that was selected. Default Function Selected Function
Setting Menu List Common Settings 0UWX-0AJ All the settings about the operation of the paper drawer and the paper feed method are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with an asterisk (*) are only available when the optional paper feeder (drawer 2) is attached. Drawer Auto Selection On/Off(P. 649) Switch Paper Feed Method(P.
Setting Menu List On Drawer 1 Off On Drawer 2* Off On Other Multi-Purpose Tray Off On Drawer 1 Off On Drawer 2* Off On
Setting Menu List Switch of the settings Select to enable automatic drawer selection for the paper source you selected on the previous screen ( ). ● Make sure to select for or . If is selected for both drawers, you cannot finish the configuration. Switch Paper Feed Method Specify this setting when you print a document on paper with logos.
Setting Menu List ● We recommend selecting if you do not need to consider which side to print on. To print on a specific side of paper, you do not need to flip over paper in the paper source whether 1- or 2sided printing is selected. ● If is set for a paper source that is loaded with paper you cannot use for 2-sided printing ( Paper(P. 858) ), is applied to the paper source instead.
Setting Menu List Copy Settings 0UWX-0AK All the settings about the copy are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with an asterisk (*) are only available when the optional paper feeder (drawer 2) is attached. Change Default Settings(P. 653) Initialize Default Settings(P. 654) Change Default Settings You can change the factory default settings about copy. The selected settings are used as the default settings of the copy function.
Setting Menu List 100% (1:1) 400% (Max) 200% 141% A5->A4 70% A4->A5 50% 25% (Min) Paper Multi-Purpose Tray Drawer 1 Drawer 2* N on 1 Off 2 on 1 4 on 1 ID Card Copy Select Layout Collate Off On Erase Frame Off On Sharpness Seven Levels Initialize Default Settings Select this option to restore the default copy settings.
Setting Menu List Fax Settings 0UWX-0AL All the settings about the fax are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with "*1" may be unavailable or vary or have different defaults depending on your country or region. ● Settings marked with "*2" cannot be imported or exported. Basic Settings(P. 655) TX Function Settings(P. 657) RX Function Settings(P. 661) RX Print Settings(P. 663) Forwarding Settings(P. 665) Fax Setup Guide(P.
Setting Menu List Communication Management Settings Configure the settings for the transmission start speed when faxes are sent and received, and for archiving documents that have been sent. TX Start Speed Adjust the communication start speed in descending order from <33600 bps>. This adjustment should be made when it takes a long time to start sending a fax due to a poor telephone line connection.
Setting Menu List
Setting Menu List Calendar Type Sharpness Seven Levels Register Unit Name (Fax) Register the name of a company or person ( Registering the Fax Number and Unit Name(P. 142) ). The registered name is sent as sender information to the destination ( TX Terminal ID(P. 659) ). ECM TX Enable or disable error correction mode (ECM). ECM checks for fax data errors and corrects them. To reduce errors on received faxes, see ECM RX(P. 661) .
Setting Menu List On Number of Times to Redial 1 to 2 to 10 (times) Redial Interval 2 to 99 (min.) Redial When Error Occurs Off On
Setting Menu List
Setting Menu List Restrict Sequential Broadcast Select whether to prohibit sequential broadcasting, a feature that sends faxes to multiple destinations in succession. Prohibiting Sequential Broadcasting (MF419x / MF416dw)(P. 563) Off Confirm Sequential Broadcast Reject Sequential Broadcast Initialize Default Settings Select this option to restore the default fax transmission settings.
Setting Menu List
Setting Menu List Off On Memory Lock PIN Report Print Off On Memory Lock Time Off On Memory Lock Start Time Memory Lock End Time RX Print Settings Specify settings for printing received faxes. Print on Both Sides Specify settings for printing received faxes on both sides of paper. Off On
Setting Menu List 75% Direction Vertical/Horizontal Vertical Only
Setting Menu List
Setting Menu List Scan Settings 0UWX-0AR All the settings about the scan are listed with short descriptions. Default settings are marked with a dagger ( ). USB Memory Settings(P. 666) E-Mail Settings(P. 667) I-Fax Settings(P. 668) File Settings(P. 671) Register Unit Name (E-Mail/I-Fax)(P. 672) Output File Image Settings(P. 672) OCR (Text Searchable) Settings(P. 672) USB Memory Settings You can change and register the settings used when data is saved to a USB memory device.
Setting Menu List Text Text/Photo Photo 2-Sided Original Off Book Type Calendar Type Sharpness Seven Levels Data Size Small: Memory Priority Standard Large: Image Quality Priority Initialize Default Settings Select this option to restore the default settings for saving data to a USB memory device.
Setting Menu List Nine Levels Original Orientation Portrait Landscape Original Type Text Text/Photo Photo 2-Sided Original Off Book Type Calendar Type Sharpness Seven Levels Data Size Small: Memory Priority Standard Large: Image Quality Priority Subject/Message Subject Message Reply To None Specify from Address Book Priority Low Standard High Initialize Default Settings Select this option to restore the default e-mail transmission settings.
Setting Menu List TX Function Settings You can change and register the settings used for sending I-Faxes. Change Default Settings Specify settings used for sending I-Fax. The selected settings are used as the default settings when scanning documents. Changing Default Settings(P.
Setting Menu List Initialize Default Settings Select this option to restore the default I-Fax transmission settings.
Setting Menu List
Setting Menu List Data Size Small: Memory Priority Standard Large: Image Quality Priority Initialize Default Settings You can change and register the settings used when documents are saved to a shared folder or FTP server.
Setting Menu List
Setting Menu List Memory Media Print Settings 0UWX-0AS All the settings are about the memory media print listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with an asterisk (*) are only available when the optional paper feeder (drawer 2) is attached. Change Default Settings(P. 674) Default Display Settings(P. 676) File Sort Default Settings(P. 676) File Name Display Format(P. 676) Initialize Default Settings(P.
Setting Menu List High: 17 Levels Medium: 17 Levels Low: 17 Levels Toner Save Off On Set JPEG/TIFF Details Print Date Off On Print File Name Off On Original Type Photo Priority Text Priority Brightness Five Levels Halftones Gradation Error Diffusion Grayscale Conversion sRGB NTSC Uniform RGB Set PDF Details Enlarge/Reduce to Fit Paper Size Off On Enlarge Print Area Off On Print Comments Off Auto Other Halftones Text: Resolution /Gradation/High Resolution Graphics: Resolution /Gradation/High Resolution Image
Setting Menu List Default Display Settings Select whether to display a list of file names or thumbnails for previewing when accessing files in a USB memory device. Details Images
Setting Menu List Short File Name Long File Name
Setting Menu List Printer Settings 0UWX-0HW All the settings about the printer are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with "*1" are only available when the optional paper feeder (drawer 2) is attached. ● Settings marked with "*2" are only available for the MF419x / MF418x.
Setting Menu List Off On Force Output Display Error Drawer 1 Off On Force Output Display Error Drawer 2*1 Off On Force Output Display Error
Setting Menu List Copies Set the number of copies to print. 1 to 99
Setting Menu List Density Adjust the toner density. Adjusting Print Density(P. 806) 17 Levels Fine Adjust High 17 Levels Medium 17 Levels Low 17 Levels ● The settings specified for are disabled when is enabled. Toner Save You can save toner consumption. Select when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job.
Setting Menu List
Setting Menu List Gutter Shift the print position to adjust the binding margin to apply to the binding edge specified by . The value "00.0" exerts no effect on the binding margin. -50.0 to 00.0 to +50.0 (mm)
Setting Menu List
Setting Menu List Timeout Set the time period after which the current print job is automatically canceled in the case of a print data reception interruption. 5 to 15 to 300 (sec.)
Setting Menu List Image Resolution Color Tone Gradation High Resolution
Setting Menu List Off On
Setting Menu List Pitch Set the font pitch, or cpi (characters per inch), adjustable in 0.01 increments. You can specify this setting only when a fixed-pitch scalable font or a bitmap font is selected in . 0.44 to 10.00 to 99.99 (cpi)
Setting Menu List MCTEXT MSPUBL PC775 WINCYR WINGRK WINL1 WINL2 WINL5 MF416dw / MF411dw DESKTOP ISO4 ISO6 ISO11 PC8 PC850 PC852 PC8DN ISO15 PC8TK ISO17 PC1004 ISO21 PIFONT ISO60 PSMATH ISO69 PSTEXT ISOL1 ROMAN8 ISOL2 VNINTL ISOL5 VNMATH ISOL6 VNUS LEGAL WIN30 MATH8 WINBALT MCTEXT WINL1 MSPUBL WINL2 PC775 WINL5
Setting Menu List
Setting Menu List Enlarge A4 Print Width Select whether to expand the width of the printable area of A4 size paper in portrait orientation to that of LTR size. Off On
Setting Menu List Type of image Select the object for which to change the setting. represents letters and characters, represents lines and figures, and represents photos and images. Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines. Produces a sharp print with strong contrast of lightness and darkness. It is suitable for printing image data such as photo image data.
Setting Menu List ~ " # $ / \ ? { } |
Setting Menu List Halftones You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality. For each document, you can make settings by type of image.
Setting Menu List Grayscale Conversion You can select ways to convert color values to a grayscale value when you print color print data. sRGB NTSC Uniform RGB ● This section describes the settings to convert the color data into grayscale data. ● This setting is invalid for black-and-white data.
Setting Menu List ● If you specify , it may occur that edge-adjacent portions of page are not printed or that printouts come out partially smudged depending on the document. N on 1 Specify whether to shrink multiple pages and print them on one page in such arrangement that the first page is positioned at top left. For example, to print 4 pages onto a single sheet, select <4 on 1>.
Setting Menu List
Setting Menu List Color data is converted to monochrome with emphasis on color differences so that a smooth gradation is achieved. Color data is converted to monochrome so that the resulting image looks like a television picture (of the NTSC system). Color data is converted to monochrome so that R, G, and B are uniformly converted to the same gray level. XPS You can change settings for XPS files.
Setting Menu List Type of image Select the object for which to change the setting. represents letters and characters, represents lines and figures, and represents photos and images. Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines. Produces a print with smooth gradation or smooth edges. It is suitable for printing figures or graphs containing gradation areas.
Setting Menu List Type of image Select the object for which to change the setting. represents letters and characters, represents lines and figures, and represents photos and images. Color data is converted to monochrome with emphasis on color differences so that a smooth gradation is achieved. Color data is converted to monochrome so that the resulting image looks like a television picture (of the NTSC system).
Setting Menu List Adjustment/Maintenance 0UWX-0AW All the settings about adjustment and maintenance are listed with short descriptions. Default settings are marked with a dagger ( ). Adjust Copy Image(P. 701) Display Timing for Cartridge Preparation Notification(P. 701) Printer Density(P. 701) Toner Save(P. 702) Special Processing(P. 702) Clean Fixing Assembly(P. 706) Clean Feeder(P. 706) Adjust Copy Image Adjust the gradation and density in copies. Adjusting the Gradation and Density for Copy Jobs(P.
Setting Menu List Toner Save You can save toner when performing copying, printing received faxes, or report printing. Off On
Setting Menu List ● If the problem cannot be solved in spite of this item having been set, set to . Special Printing Mode D(P. 705) Special Printing Mode U Toner smudges and splatters may appear around printed characters, graphics, etc. depending on the paper type or the environmental conditions (more specifically when you print on heavy paper or use the machine in an environment with low humidity). In this case, setting this item to may solve the problem.
Setting Menu List ● Printing speed becomes slower when you select stronger improvement. Special Printing Mode Z Blurred smudges may appear on copied paper depending on the paper type or the environmental conditions. In this case, setting this item may solve the problem. The improvement effect is weakest with and strongest with .
Setting Menu List ● Printing speed becomes slower when you select stronger improvement. Special Printing Mode C When printing received fax documents or reports or lists, blurred smudges may appear on printouts depending on the paper type or the environmental conditions. In this case, setting this item to may solve the problem.
Setting Menu List ● If you set this item to , the printing speed becomes slower. Clean Fixing Assembly Clean the fixing unit after a toner cartridge is replaced or if black streaks appear on printouts. Fixing Unit(P. 791) Clean Feeder Clean the feeder rollers if documents become dirty after being fed through the feeder. 706 Feeder(P.
Setting Menu List System Management Settings 0UWX-0AX All the settings about System Management Settings are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with "*1" are only available for the MF416dw. ● Settings marked with "*2" cannot be imported or exported. ● Settings marked with "*3" have different defaults depending on your country or region. ● Settings marked with "*4" are only available for the MF419x / MF416dw.
Setting Menu List Network Settings See Network Settings(P. 630) . Enable NFC *1 Select whether to allow printing by touching an NFC-capable mobile device to the NFC mark on the machine's operation panel. Off On
Setting Menu List Department ID Management On/Off Select whether to use the Department ID Management, a feature that uses IDs as user accounts to specify access privileges and maintain information on how the machine is used. Setting the Department ID Management(P.
Setting Menu List
Setting Menu List Inbound Filter Off On
Setting Menu List Remote UI Access Security Settings Specify so that entry of a PIN is required for access to the Remote UI. Set a PIN of up to 7 digits. All users use a common PIN. Setting a Remote UI PIN(P.
Setting Menu List Coded Dial TX Confirmation Select whether to display the details of an entered coded dial number when it is selected as a destination. Displaying Destinations in Address Book(P. 561) Off On Display Job Log Select whether to display the copying, printing, faxing, and scanning logs on the display of the machine and in the Communication Management Report.
Setting Menu List Memory Media Print On/Off Select whether to permit printing data from a USB memory device when it is attached to the machine. the Memory Media Print Function(P. 565) Restricting MF419x / MF418x Off On MF416dw / MF411dw Off On Enable Product Extended Survey Program Enable or disable the Product Extended Survey Program (a program for the machine usage survey).
Setting Menu List
Setting Menu List Off On
Setting Menu List PS
Setting Menu List Initialize Key and Certificate *2 Select to restore [Key and Certificate Settings] and [CA Certificate Settings] to the factory defaults. and Certificate(P. 832) Initializing Key Initialize Address Book *2 Select to restore the Address Book settings to the factory defaults. Initializing Address Book(P. 833) Initialize Menu *2 Select to restore the settings listed below to the factory defaults.
Setting Menu List
Troubleshooting Troubleshooting Troubleshooting ............................................................................................................................................. 721 Clearing Jams ..................................................................................................................................................... 723 When an Error Message Appears .....................................................................................................................
Troubleshooting Troubleshooting 0UWX-0AY When a problem occurs, check this chapter to find out solutions before contacting Canon. ◼ Paper Jams If a document or paper jams, see Clearing Jams(P. 723) to remove the jammed paper. ◼ A Message or Error Code Appears If the screen displays a message or error code (three digits), see the following sections. When an Error Message Appears(P. 734) When an Error Code Appears(P.
Troubleshooting 722
Troubleshooting Clearing Jams 0UWX-0C0 If a paper jams, is displayed on the screen. Tap to display simple solutions*. If it is difficult to understand the procedures on the display, see the following sections to clear jams. * If the solution is not displayed, press solution. and then select to display the Paper Jam Locations Feeder Document Jams in the Feeder(P. 724) Multi-purpose tray Paper Jams in the Multi-Purpose Tray(P.
Troubleshooting When removing the jammed paper, do not turn OFF the machine ● Turning OFF the machine deletes the data that is being printed. Be especially careful when receiving fax documents. If paper tears ● Remove all the paper fragments to prevent them from becoming jammed. If paper jams repeatedly ● Tap the paper stack on a flat surface to even the edges of the paper before loading it into the machine. ● Check that the paper is appropriate for the machine. Paper(P.
Troubleshooting 2 Remove the jammed document from the inner cover inside the feeder. 1 Hold the green knob, and open the inner cover. 2 Gently pull out the document. 3 Lift the document tray, and gently pull out the document. 4 Return the document tray back to position, and close the inner cover. 3 Return the lever back in place, and close the feeder cover. 4 Remove the jammed document from the underside of the feeder. 1 Open the feeder.
Troubleshooting 2 Gently pull out the document. 3 Gently close the feeder. Paper Jams in the Multi-Purpose Tray If there is paper loaded in the tray, remove it first. If the jammed paper cannot be removed easily, do not forcibly pull it out, but follow the procedure for a different paper jam location indicated by the message. 1 Gently pull out the paper. 2 Load the paper. 3 When the following message is displayed, tap . Loading Paper in the Multi-Purpose Tray(P.
Troubleshooting Paper Jams in the Paper Drawer If the jammed paper cannot be removed easily, do not forcibly pull it out, but follow the procedure for a different paper jam location indicated by the message. 1 Pull out the paper drawer. ● Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. 2 Gently pull out the paper.
Troubleshooting 2 Gently pull out the paper. 3 Lower the operation panel. 4 When the following message is displayed, tap . Paper Jams inside the Machine Do not forcibly remove jammed paper from the machine. If the jammed paper cannot be removed easily, proceed to the next step. 1 Open the front cover while holding down on the button.
Troubleshooting 2 Remove the toner cartridge. 3 Hold the green knob and raise the transport guide. ● Keep holding the transport guide until returning it back to position in step 5. 4 Gently pull out the paper. ● Pull out the paper while holding it as horizontally as possible to prevent unfixed toner from falling. 5 Gently return the transport guide back to position. 6 Hold the green knob, and open the roller cover.
Troubleshooting 7 Gently pull out the paper. 8 Gently return the roller cover back to position. 9 Install the toner cartridge. ● Fully push it in until it cannot go any further. 10 Close the front cover. Paper Jams at the Duplex Transport Guide If the jammed paper cannot be removed easily, do not forcibly pull it out, but follow the procedure for a different paper jam location indicated by the message. 1 Pull out the paper drawer.
Troubleshooting ● Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. 2 Hold the green knob and push down the duplex transport guide. 3 Gently pull out the paper. 4 Holding the left and right side handles of the duplex transfer guide, return the guide back to position. ● Fully close the guide until it clicks. 5 Set the paper drawer.
Troubleshooting ● When you insert the paper drawer with set to , a confirmation screen is displayed. Notify to Check Paper Settings(P. 715) 6 When the following message is displayed, tap . Paper Jams in the Back Side Do not forcibly remove jammed paper from the machine. If the jammed paper cannot be removed easily, proceed to the next step. 1 Remove the jammed paper inside the upper rear cover. 1 Open the upper rear cover. 2 Gently pull out the paper.
Troubleshooting 2 Gently pull out the paper. 3 Close the lower rear cover. 3 When the following message is displayed, tap .
Troubleshooting When an Error Message Appears 0UWX-0C1 If you cannot send a fax or the memory is full, or you encounter operation problems, a message appears on the display. Find out more information about messages in the following list. Cannot analyze the authentication server certificate. The authentication server certificate may be invalid, or the certificate may be in a format that the printer does not support. ● Check the authentication server certificate. Configuring IEEE 802.1X Authentication(P.
Troubleshooting ● There is no paper loaded. ● The paper or document is jammed. ● The toner cartridge is consumed. ● An error has occurred. Cannot receive the fax. Make sure the fax was sent correctly by the sender. The recipient's machine did not respond within 35 seconds. ● Ask the sender to send the fax again. If you hear a beep, select to receive the fax. Receiving Faxes (MF419x / MF416dw)(P. 179) Cannot send because more than one destination is specified.
Troubleshooting Cannot use these settings. Sending to the specified destination is restricted. The machine is set up so that the user currently logged in cannot send to the addresses registered in the selected . ● Change the send restrictions for the logged in user. Setting the Department ID Management(P. 526) Cart. communication error. Use of non-Canon cartridges is not covered by the warranty. Amount remaining in the cartridge cannot be displayed correctly.
Troubleshooting Connection failed. Check the PSK settings. The network key (PSK) of a wireless router to be connected is not set to the machine correctly. ● Check the network key (PSK) of the wireless router, and set it to the machine again. Checking the SSID and Network Key(P. 433) Setting Up Connection by Selecting a Wireless Router(P. 426) Setting Up Connection by Specifying Detailed Settings(P.
Troubleshooting Could not connect using WPS. Wait a moment, then configure the settings again. When automatic setting with WPS was attempted, the connection failed due to an error. ● Wait for a while, and set again. If the problem persists, check whether the wireless router supports WPS. If WPS is supported: Check whether the machine is properly installed and ready to connect to the network. Installation/Settings Problems(P. 758) If WPS is not supported: Set using another connecting method.
Troubleshooting Could not perform correction. Appropriate paper that is required for correction is not loaded in a paper drawer. ● Load plain or recycled A4 or Letter size paper into the paper drawer. Loading Paper in the Paper Drawer(P. 53) An adjustment image that is required for correction is not placed on the platen glass correctly. ● Place the adjustment image on the platen glass with the print side face down and the black line toward the back side of the machine.
Troubleshooting The authentication method of the machine is set to , but that of the wireless router is set to "Open System." ● Change the WEP authentication method to "Shared Key" at the wireless router, and connect again. For more information about how to change, see the instruction manuals for your networking devices or contact your manufacturer. Direct Connection terminated. Connection between the machine and the mobile device was terminated. ● Reestablish Direct Connection.
Troubleshooting No Paper Paper is not loaded in the paper drawer or the multi-purpose tray. ● Load the paper. Loading Paper(P. 51) Paper on which reports or lists can be printed is not loaded. ● Reports or lists can be printed on plain/recycled/color paper of A4 or Letter size. Load appropriate paper, and make settings for paper size and paper type. Loading Paper(P. 51) Specifying Paper Size and Type(P. 67) Paper on which received documents can be printed is not loaded.
Troubleshooting ● Match the paper size setting specified in and the size of the paper that is actually loaded. To use the loaded paper Change the setting of to match the loaded paper size. Specifying Paper Size and Type(P. 67) ● If printing from a computer, check whether the paper size setting in the printer driver matches the loaded paper size. To load paper without changing the settings Load the paper with the size that is set to . Loading Paper(P.
Troubleshooting Scanning is restricted. Scanning is disabled in the Department ID Management. ● Log on with a Department ID for which scanning is not disabled. For the Department ID and PIN, contact your Administrator. Setting the Department ID Management(P. 526) Set the correct authentication information. The client authentication information (key pair and certificate, user name and password, or CA certificate) is not set correctly.
Troubleshooting ● Check that there is a CA certificate registered in the printer that is compatible with the authentication server certificate. Configuring IEEE 802.1X Authentication(P. 583) The cartridge needs to be replaced soon. Toner cartridge replacement time is near. ● Distribute the toner inside the cartridge evenly. Replace the toner cartridge if you see this message before you start to print a large job. Using Up Toner(P. 796) How to Replace Toner Cartridges(P.
Troubleshooting ● If sending a fax, reduce the resolution to scan the document. Adjusting Resolution(P. 167) ● If scanning, change the file format to reduce its file size. Selecting a File Format(P. 351) A scanned document could not be stored to a USB memory device due to insufficient memory space. ● Delete unnecessary data to free space in the USB memory device, or connect a different USB memory device. Scanning Documents Directly to USB Memory(P. 332) The memory is full.
Troubleshooting The USB memory is restricted. The function that stores a scanned document to a USB memory device is disabled. ● Set to . Restricting the Scan to USB Function(P. 565) The WEP key is not set correctly. Check the WEP settings. The network key (the WEP key) of a wireless router to be connected is not set to the machine correctly. ● Check the network key (the WEP key) of the wireless router, and set it to the machine again. Checking the SSID and Network Key(P.
Troubleshooting When an Error Code Appears 0UWX-0C2 If an error occurs such as when printing is not successful or when you cannot send or receive a fax or scanned document, the corresponding error code is displayed in a report or in the screen as a three-digit number. Check the following to find out causes and solutions for each error code. For how to print an error report and information in the report, see Printing Reports and Lists(P. 808) . #001 A document jams in the feeder.
Troubleshooting #018 A fax could not be sent since the recipient's machine did not respond because the line was busy or for other reasons. ● When the recipient's machine is turned OFF or the line is busy, a fax may not be sent. Ask the recipient to check the machine status. When sending the fax overseas, insert pauses in the fax number. Sending Faxes (MF419x / MF416dw)(P. 149) #022 Sending of a fax from a computer is disabled. ● To send a fax from a computer, you need to set to .
Troubleshooting ● Delete unnecessary data to free space in the USB memory device, or connect a different USB memory device. Scanning Documents Directly to USB Memory(P. 332) #406 A scanned document could not be stored to a USB memory device due to an error. ● Remove the USB memory device, and connect it again. Scanning Documents Directly to USB Memory(P. 332) ● Reduce the number of documents to scan. #408 Read failed because the memory media was removed while data was being read from it.
Troubleshooting #751 The FTP server has not been started up or a network connection has been cut. (Failure to connect to the destination is sometimes caused by a disconnection en route.) ● Check the destination. ● Check the network status. Viewing Network Settings(P. 445) The IP address was not set correctly. ● Check . Setting IP Addresses(P. 436) #752 E-mail sending or I-Fax sending/receiving was impossible because an incorrect SMTP server name was set.
Troubleshooting Setting IP Addresses(P. 436) The machine cannot communicate with devices on a network immediately after the machine starts up because the waiting time for the start of the communication is set. ● The machine cannot start communicating immediately after it is turned ON. Wait until the set time for passes after turning ON the machine, and send again. Setting a Wait Time for Connecting to a Network(P.
Troubleshooting #804 No access privileges to access the shared folder/FTP server are granted. ● Grant the sending user (user name registered to the destination) a privilege for writing to the save location folder. For details, contact your network administrator. The incorrect folder name was specified when storing to the shared folder/FTP server. ● Check the destination settings. #806 When storing data to a shared folder/FTP server, an incorrect user name or password was specified.
Troubleshooting #818 The received data is in a file format that the machine cannot print. ● Contact the other party and ask them to resend the data in a different file format. #819 The received data is not supported (incorrect MIME information). ● Contact the other party and ask them to check the settings and then resend the data. #820 The received data is not supported (incorrect BASE64 or uuencode information). ● Contact the other party and ask them to check the settings and then resend the data.
Troubleshooting ● In I-Fax reception, the machine cannot receive the e-mail if its size exceeds 24 MB. Ask the sender to reduce the size of the e-mail down to under 24 MB and try resending. #839 A user name and password that are used for SMTP authentication are not set correctly. ● Set the user name and password correctly. Configuring Basic E-Mail Settings(P. 464) Configuring E-Mail/I-Fax Communication Settings(P.
Troubleshooting ● Check the setting, and try again. Configuring E-Mail/I-Fax Communication Settings(P. 469) #852 The machine turns OFF for some reason. ● Check whether the power plug is inserted into an outlet firmly. #853 A document could not be printed because its data size exceeded the machine's upper processing capability. ● The machine may not be able to print documents with many pages. Reduce the number of pages per printing, or print when no print job is queued or no document is being printed.
Troubleshooting A document could not be printed due to a defect in its data. ● Check the document data for any defects. #863 An error occurred when printing from a computer. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. After the restart is complete, try printing again. #995 A document waiting to be sent was canceled. ● Send the document again as necessary.
Troubleshooting Common Problems 0UWX-0C3 If you encounter problems when using the machine, check the items in this section before contacting us. If the problems persist, contact your local authorized Canon dealer or the Canon help line. Check the Following Is the machine turned ON? Is the power cord connected? ● If the machine is turned ON but does not respond, turn it OFF, check whether the power cord is connected correctly, and turn it back ON.
Troubleshooting Installation/Settings Problems 0UWX-0C4 See Common Problems(P. 757) also. Problems with the Wireless/Wired LAN Connection(P. 758) Problem with the USB Connection(P. 761) Problem with the Print Server(P. 761) Problems with the Wireless/Wired LAN Connection The wireless LAN and wired LAN cannot be connected at the same time. ● The wireless LAN and wired LAN cannot be connected at the same time.
Troubleshooting You are unsure of the set IP address. Viewing Network Settings(P. 445) The connection method cannot be switched between a wired LAN and a wireless LAN. ● Did you select a wired LAN or a wireless LAN on the operation panel on the machine as well? This selection is required to have the machine switch to your selection. Selecting Wired LAN or Wireless LAN (P. 417) You are unsure of the SSID or the network key of the wireless router to be connected. The SSID is not displayed on the screen.
Troubleshooting If the problem persists even after checking the above: ● Turn off the devices, and then turn them on again. ● Wait for a while, and try again to connect to the network. Check whether the machine is turned ON. ● If the machine is turned ON, turn it OFF, and then turn it back ON. Check the installation site of the machine and the wireless router.
Troubleshooting ● When only IEEE 802.11n is used for the wireless communication, WEP is selected or the WPA/WPA2 encryption method is set to TKIP. Problem with the USB Connection Cannot communicate. ● Change the USB cable. If you are using a long USB cable, replace it with a short one. ● If you are using a USB hub, connect the machine directly to your computer using a USB cable. Problem with the Print Server You cannot find the print server to connect to.
Troubleshooting Copy/Printing Problems 0UWX-0C6 See Common Problems(P. 757) also. Printing/copy results are not satisfactory. Paper creases or curls. When You Cannot Print Properly(P. 767) You cannot print. ● Can you print a Windows test page? If you can print a Windows test page, there is no problem with the machine or the printer driver. Check the print settings of your application. Printing a Test Page in Windows(P.
Troubleshooting ● Have you selected the correct port? If there is no port to use, create a port. Checking the Printer Port(P. 897) Configuring Printer Ports(P. 453) ● Is communication not limited by the firewall on your computer? If IP addresses are or an MAC address is incorrectly entered, you will be not able to access the machine. In that case, you need to use the operation panel to set , , or to .
Troubleshooting You cannot print with Google Cloud Print. Using Google Cloud Print(P. 406) It takes a long time before printing starts. ● Did you print to narrow width paper? After you print to narrow width paper, the machine may cool itself to maintain the print quality. As a result, it may take some time before the next job is printed. Wait until the machine is ready to print. Printing will resume when the temperature inside the machine has fallen. A blank sheet is output (nothing is printed).
Troubleshooting Faxing/Telephone Problems 0UWX-0C7 See Common Problems(P. 757) also. Sending Problems(P. 765) Receiving Problems(P. 766) Sending Problems A fax cannot be sent. ● Is an external phone line busy? Wait until the line becomes free. ● Has an error occurred? Print and check a Communication Management Report. Communication Management Report(P. 812) ● Is a telephone line set correctly? Connecting the Telephone Line(P. 146) ● When sending the fax overseas, insert pauses in the fax number.
Troubleshooting Receiving Problems The results of received fax are not satisfactory. Paper creases or curls. When You Cannot Print Properly(P. 767) Telephone and fax cannot be switched automatically. ● Check that the receive mode is set to , , or . Selecting the Receive Mode(P. 144) ● Free space in memory may be running low. Print or delete data in memory. Checking/Deleting Documents in Memory(P. 189) Printing Documents in Memory(P.
Troubleshooting When You Cannot Print Properly 0UWX-0C8 If printing results are not satisfactory, or paper creases or curls, try the following solutions. If the problems persist, contact your local authorized Canon dealer or the Canon help line. Smudge Marks Appear on the Bottom Edge of Printouts(P. 769) Smudges Appear on Printouts(P. 769) Toner Smudges and Splatters Appear(P. 771) Afterimages Appear in Blank Areas(P. 771) Printouts Are Faded(P. 772) A Portion of the Page Is Not Printed(P.
Troubleshooting Reverse Side of Paper is Smudged(P. 775) Paper Curls(P. 777) Printed Barcode Cannot Be Read(P. 775) Paper Creases(P. 777) Paper Is Not Fed/Two or More Sheets Are Fed Together(P. 779) Printouts Are Skewed(P.
Troubleshooting Printing Results Are Not Satisfactory 0UWX-0C9 Dirt inside the machine may affect printing results. Perform care and cleaning to the machine first. Machine(P. 785) Cleaning the Smudge Marks Appear on the Bottom Edge of Printouts Are you using appropriate paper? ● Check the supported paper types and replace with an appropriate type.Also, specify the paper size and type settings properly. Paper(P. 858) Loading Paper(P. 51) Specifying Paper Size and Type(P.
Troubleshooting Do smudges appear on printouts depending on the paper type or the operating environment? ● Change the setting for [Special Print Adjustment A]. The improvement effect is weakest with [Mode 1] and strongest with [Mode 4]. Try the adjustment starting with [Mode 1]. Setting in the Printer Driver [Finishing] tab [Advanced Settings] [Special Print Adjustment A] Select the mode Specifying Settings in the Setting Menu of the Operation Panel Special Printing Mode A(P.
Troubleshooting Do streaks appear immediately after you replace the toner cartridge or when you print for the first time after a long time? ● Change the setting for . The improvement effect is weakest with and strongest with . Try the adjustment starting with . Special Printing Mode B(P. 704) ● Printing speed becomes slower when you select stronger improvement.
Troubleshooting Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Paper(P. 858) Loading Paper(P. 51) Is it time to replace the toner cartridge? ● Materials inside the toner cartridge may have deteriorated. Replace the toner cartridge. How to Replace Toner Cartridges(P.
Troubleshooting Loading Paper(P. 51) Do you print data without margins? ● This symptom occurs if a margin is set to none in the printer driver. The marginal areas within the first 5 mm from the respective edges of paper are not printable (for envelopes, the top and bottom marginal areas within the first 10 mm from the top/bottom edge are not printable). Make sure to have margins around the document to print.
Troubleshooting White Spots Appear Are you using paper that has absorbed moisture? ● Replace with appropriate paper. Loading Paper(P. 51) Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Paper(P. 858) Loading Paper(P. 51) Is it time to replace the toner cartridge? ● Materials inside the toner cartridge may have deteriorated. Replace the toner cartridge. How to Replace Toner Cartridges(P.
Troubleshooting Reverse Side of Paper is Smudged Have you loaded paper that is smaller than the size of the print data? ● Check to make sure that the paper size matches the size of the print data. Have you cleaned the fixing unit? ● Clean the fixing unit. Fixing Unit(P. 791) Printed Barcode Cannot Be Read Are you using a small barcode or a barcode consisting of thick lines? ● Enlarge the barcode.
Troubleshooting ● When you set [Barcode Adjustment Mode] to one of [Mode 1] to [Mode 3], [Special Print Adjustment A] is automatically set to [Off].
Troubleshooting Paper Creases or Curls 0UWX-0CA Paper Creases Is paper loaded correctly? ● If paper is not loaded below the load limit line or the load limit guide or is loaded obliquely, it may crease. Loading Paper(P. 51) Are you using paper that has absorbed moisture? ● Replace with appropriate paper. Loading Paper(P. 51) Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Paper(P. 858) Loading Paper(P.
Troubleshooting Special Printing Mode V(P. 703) ● Printing speed becomes slower when you select stronger improvement. Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Also, specify the paper size and type settings properly. Paper(P. 858) Loading Paper(P. 51) Specifying Paper Size and Type(P.
Troubleshooting Paper Is Fed Incorrectly 0UWX-0CC Paper Is Not Fed/Two or More Sheets Are Fed Together Is paper loaded correctly? ● Fan the paper stack thoroughly so that paper is not stuck together. ● Check whether paper is loaded correctly. Loading Paper(P. 51) ● Check whether the number of sheets of paper loaded is appropriate and whether the appropriate paper is used. Paper(P. 858) Loading Paper(P. 51) ● Check whether mixed sizes and types of paper are loaded together.
Troubleshooting When a Problem Cannot Be Solved 0UWX-0CE If you cannot solve a problem by referring to the information in this chapter, contact your local authorized Canon dealer or the Canon help line. Do not disassemble or repair the machine yourself ● If you disassemble or repair the machine yourself, it may not be covered by warranty.
Troubleshooting MF416dw / MF411dw Press , and tap .
Maintenance Maintenance Maintenance ..................................................................................................................................................... 783 Cleaning the Machine ....................................................................................................................................... 785 Exterior .......................................................................................................................................................
Maintenance Maintenance 0UWX-0CF This chapter describes upkeep of the machine, including how to clean the machine and initialize settings. ◼ Basic Cleaning Cleaning the Machine(P. 785) ● The machine becomes dirty, see Exterior(P. 786) . ● Smudge marks appear on originals or printouts, see Feeder(P. 789) . ● Streaks appear on printouts, see ◼ Replacing Toner Cartridges Platen Glass(P. 787) or Fixing Unit(P. 791) . Replacing Toner Cartridges(P.
Maintenance ◼ Saving/Loading Settings Data If you want to save the machine settings data or load the saved data, see Load Settings Data(P. 824) . Using a USB Memory Device to Save/ ◼ Initializing Settings If you want to restore the settings, see Initializing Settings(P. 829) . ◼ Updating the Firmware If you want to update the firmware of the machine, see Updating the Firmware(P. 834) .
Maintenance Cleaning the Machine 0UWX-0CH Regularly clean the machine to prevent deterioration in printing quality and to ensure that you use it safely and easily. Carefully read the safety instructions before you start cleaning. Maintenance and Inspections(P. 9) Where to Clean Exterior of the machine and ventilation slots Exterior(P. 786) Rollers inside the feeder Feeder(P. 789) Internal fixing unit Fixing Unit(P. 791) Platen glass and the underside of the feeder Platen Glass(P.
Maintenance Exterior 0UWX-0CJ Regularly wipe the exterior of the machine, especially around the ventilation slots, to keep the machine in good condition. 1 Turn OFF the machine, and unplug the power cord from the AC power outlet. ● When you turn OFF the machine, data that is waiting to be printed is deleted.
Maintenance Platen Glass 0UWX-0CK Regularly wipe off the dust from the platen glass and the underside of the feeder to prevent smudges to be printed on documents or printouts. 1 Turn OFF the machine, and unplug the power cord from the AC power outlet. ● When you turn OFF the machine, data that is waiting to be printed is deleted.
Maintenance ● The plastic part ( ) is rather damageable. When removing it, be careful not to bend it. 2 Wipe the scanning area ( 3 Wipe the back side of the transparent plastic part. 4 Wait for the plastic part to dry completely. 5 Place the transparent plastic part back into position. ). ● Make sure of the proper orientation, then hold the tabs and place the plastic part back into position by gently lowering the frontward end first. 4 Wait for the cleaned area to dry completely.
Maintenance Feeder 0UWX-0CL Graphite powder or dust on the rollers inside the feeder may cause smudges to appear on printouts. If this occurs, clean the feeder. If smudges still appear after you clean the feeder, run automatic feeder cleaning. Cleaning the Feeder(P. 789) Automatic Feeder Cleaning(P. 790) Cleaning the Feeder 1 Turn off the machine and unplug it from the power outlet. ● Turning the printer off erases any queued print data.
Maintenance Automatic Feeder Cleaning Automatic feeder cleaning uses paper loaded in the feeder. Set 10 sheets of plain A4 or US Letter size paper in the feeder before starting automatic cleaning. Placing Documents(P. 47) 1 Press 2 Tap . 3 Tap . 4 Tap . and tap
Maintenance Fixing Unit 0UWX-0CR Dirt may adhere to the fixing units inside the machine and cause black streaks to appear on printouts. To clean the fixing unit, perform the following procedure. Note that you cannot clean the fixing unit when the machine has documents waiting to be printed. To clean the fixing unit, you need plain A4 or Letter size paper. Set the paper in the paper drawer or multi-purpose tray before performing the following procedure. Loading Paper(P.
Maintenance If paper remains in the multi-purpose tray ● Remove the loaded paper before loading the cleaning sheet. 7 Tap . ➠ Cleaning starts. When the message is displayed approximately 60 seconds later, press return to the Home screen.
Maintenance Replacing Toner Cartridges 0UWX-0CU The machine will display a message when a toner cartridge is nearly empty. Note that the print quality becomes poor if you continue printing without taking any action. You can check the amount remaining in the toner cartridge on the display. When a Message Appear(P. 793) If Printouts are Poor in Quality(P. 794) Checking the Amount Remaining in the Toner Cartridge(P.
Maintenance ◼ If Printouts are Poor in Quality If your printouts begin to show any of the following features, one of your toner cartridges is nearly empty. Replace the nearly empty toner cartridge even if no message is displayed. How to Replace Toner Cartridges(P.
Maintenance Toner Level Displays the amount remaining in the toner cartridge. Depending on your environment, other internal parts may reach the end of their lifetime before the toner runs out. ● The displayed amount remaining in the toner cartridge can be used only as a guide and may differ from the actual amount. LINKS Consumables(P.
Maintenance Using Up Toner 0UWX-0HC Symptoms like the following appear on printouts when toner runs low. Streaks appear Partially faded Uneven density Perform the following procedure when any of the above symptoms appears. They will allow you to use up all of the toner in the toner cartridge. Performing this procedure may allow you to get fine print again for some time until the toner is used up.
Maintenance 4 Install the toner cartridge. ● Fully push it in until it cannot go any further. 5 Close the front cover.
Maintenance How to Replace Toner Cartridges 0UWX-0CW Read the precautions in cartridges. Maintenance and Inspections(P. 9) and Consumables(P. 10) before replacing the toner 1 Open the front cover while holding down on the button. 2 Remove the toner cartridge. 3 Remove the replacement toner cartridge from the protective bag. 4 Shake the toner cartridge five or six times as shown below to evenly distribute the toner inside the cartridge, and then place it on a flat surface.
Maintenance 5 Pull the sealing tape straight out. ● The full length of the sealing tape is approximately 50 cm. When pulling out the sealing tape If the sealing tape remains inside the toner cartridge, the quality of printouts, including faxes, may deteriorate. Also note that it will not be possible to reprint a fax because the fax function automatically deletes data once it is printed. ● Do not pull out the sealing tape at an angle or sideways.
Maintenance 7 Close the front cover.
Maintenance Relocating the Machine 0UWX-0CX The machine is heavy. Make sure to follow the procedures below when moving the machine to avoid injury, and also make sure to read the safety precautions before you begin. Important Safety Instructions(P. 2) 1 Turn OFF the machine and computer. ● When you turn OFF the machine, data that is waiting to be printed is deleted.
Maintenance 5 Close all the open covers, and move the machine to a new location. ● The machine is heavy ( Machine Specifications(P. 852) ). Do not try hard to carry the machine. ● Position yourself toward the front side of the machine and hold the lift handles, then lift up the machine. If you have attached the optional paper feeder, leave the optional paper feeder on the floor and move it after moving the main unit of the machine. 6 Carefully place the machine at the new installation site.
Maintenance Maintaining and Improving Print Quality 0UWX-0CY If the printing results are not satisfactory such as when the resulting print density is different than expected, try the adjustments below. ◼ Adjust Copy Image If the density or brightness of copies and memory media print differs markedly from the originals, use this function so that the appearance of the printing results becomes closer to that of the originals. Adjusting the Gradation and Density for Copy Jobs(P.
Maintenance Adjusting the Gradation and Density for Copy Jobs 0UWX-0HE Gradation refers to the dark to light continuum of shades of a color. The more shades in the gradations of colors that are printed, the more natural printouts seem. If color reproducibility becomes poor and the density and brightness of printouts differs markedly from the originals, perform the appropriate auto adjustment. This adjustment improves the results of copies and memory media print.
Maintenance 6 Place the printed adjustment sheet on the platen glass with the print side face down. ● Place the adjustment sheet so that the black line ( 7 Gently close the feeder. 8 Press ) is toward the left side of the machine. . ➠ The adjustment image is scanned and adjustment starts. In approximately 8 seconds, the adjustment is finished. 9 10 Open the feeder, and remove the adjustment image. Gently close the feeder. If the
Maintenance Adjusting Print Density 0UWX-0HF If the resulting print is darker or lighter than expected, you can adjust the toner density. You can make fine adjustment of the toner density by dividing the whole density range into three areas. ● If is set to , you cannot use this adjustment function. 1 Press 2 Tap . 3 Select 4 Use Toner Save(P. 681) and tap
Maintenance 4 Tap . ● If you want to also make adjustments on other density levels, repeat the operations in steps 2 to 4. 5 5 Tap . Tap . When the printed text or thin lines are faded ● You can make the whole print job darker by using under . Printer Density(P.
Maintenance Printing Reports and Lists 0UWX-0E3 You can check fax results and the machine settings by printing reports and lists. TX Result Report You can check the logs of sent documents. TX Result Report(P. 809) Communication Management Report You can check the logs of sent and received documents. Communication Management Report(P. 812) RX Result Report You can check the logs of received fax or I-Fax documents. RX Result Report(P.
Maintenance TX Result Report 0UWX-0E4 You can check the fax or e-mail/I-Fax logs of sent documents as well as documents scanned to a shared folder or FTP server by printing a TX Result Report. The report can be printed either every time a transmission is completed or only when a sending error occurs.
Maintenance Result "OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed ( When an Error Code Appears(P. 747) ). Department ID The Department ID is shown when Department ID Management is enabled. Sent/Error For e-mail, TX Result Reports indicate the transmission result between the machine and the mail server, not between the machine and the destination address.
Maintenance 811
Maintenance Communication Management Report 0UWX-0E5 You can check the fax and e-mail logs of sent and received documents by printing a Communication Management Report. The report can be printed automatically after every 40 transmissions, or you can print it manually.
Maintenance Result "OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the transmission failed ( When an Error Code Appears(P. 747) ). For e-mail, Communication Management Reports indicate the transmission result between the machine and the mail server, not between the machine and the destination address.
Maintenance RX Result Report 0UWX-0E6 You can check the logs of received fax or I-Fax documents by printing an RX Result Report. The report can be printed either every time a transmission is completed or only when a receiving error occurs.
Maintenance Consumables Status Report 0UWX-0EC You can check the consumables status installed in the machine.
Maintenance Address Book List 0UWX-0E8 You can check the list of destinations registered in the Address Book as , , and by printing an Address Book List.
Maintenance LINKS Registering in the Address Book(P. 78) Registering Destinations in the Address Book from Remote UI(P.
Maintenance User Data List/System Manager Data List 0UWX-0E9 You can check the list of the settings ( Setting Menu List(P. 629) ) as well as the content that has been registered in the machine by printing a User Data List or a System Manager Data List. Both lists include the paper size and type registered in the machine, the print settings of , , and .
Maintenance Department ID Management Report 0UWX-0E7 When Department ID Management is enabled, you can check the total volume of printouts for each by printing a Department ID Management Report. By checking the printout totals, you can better manage your paper and toner cartridge supplies.
Maintenance IPSec Policy List 0UWX-0EA You can check the list of policy names and the IPSec settings registered in the machine by printing an IPSec Policy List.
Maintenance PCL Font List 0UWX-0EE You can print a list to check the fonts available in PCL mode.
Maintenance PS Font List 0UWX-0EF You can print a list to check the fonts available in PS mode.
Maintenance Viewing the Counter Value 0UWX-0EH You can check the total number of pages printed by the machine. These totals include faxes, reports, and lists, in addition to copies and printouts of data from computers. MF419x / MF418x ( ) Select the item you want to check Check the number of pages printed Counters Select the counter to check the counter value. Counter Value You can check the count of the selected item.
Maintenance Using a USB Memory Device to Save/Load Settings Data 0UWX-0EJ Address Book and machine settings data can be saved to a USB memory device (export). Data that is saved to a USB memory device can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.* * Depending on the model, you cannot import the Address Book data that exported from the machine. If using the same model, you can import/export machine settings data.
Maintenance Saving Settings Data to a USB Memory Device 0UWX-0EK You can export Address Book and machine settings data, and save them to a USB memory device. It is recommended that you regularly back up important settings. 1 Connect a USB memory device to the USB port on the front of the machine. ● Do not remove the USB memory device or shock or shake the device or the machine when data is being read or written. Also, do not turn OFF the machine while the processing is in progress.
Maintenance } ➠ Exporting starts. If the
screen appears ● If a PIN has been set for the Address Book, the screen appears during exporting. Enter the Address Book PIN and tap . Tap to cancel Address Book data exporting. 7 Disconnect the USB memory device from the USB port. 1 Press . 2 Press . 3 Tap . 4 Tap . ➠ Wait until the message is displayed.Maintenance Loading Settings Data from a USB Memory Device 0UWX-0EL Load (import) data that was exported from the machine to a USB memory device. You can also import machine settings data from another machine if it is the same model as your machine. ● Importing Address Book data will overwrite the Address Book entries currently registered on the machine. 1 Connect a USB memory device to the USB port on the front of the machine.
Maintenance ➠ Importing starts. The machine automatically restarts after the import is complete. If the
screen appears ● If a PIN has been set for the Address Book, the screen appears during importing. Enter the Address Book PIN and tap . Tap to cancel Address Book data importing. 7 Disconnect the USB memory device from the USB port. 1 Press . 2 Press . 3 Tap . 4 Tap .Maintenance Initializing Settings 0UWX-0ER You can restore the following settings: Initializing Menu(P. 830) Initializing Key and Certificate(P. 832) Initializing Address Book(P.
Maintenance Initializing Menu 0UWX-0ES You can restore the settings of the machine ( Setting Menu List(P. 629) ). Depending on the settings selected, you may need to restart the machine after initialization.
Maintenance Settings to be initialized Select the settings to be initialized. Initializes all the system management settings. If Remote UI settings are initialized ● The Remote UI Access PIN is also initialized. After an initialization, reset the Remote UI Access PIN. Setting a Remote UI PIN(P. 534) ● You can use the procedure below to restore the default .
Maintenance Initializing Key and Certificate 0UWX-0EU You can restore the settings of the key pairs and digital certificates. Note that all the key pairs and digital certificates that you registered in the machine (except the preinstalled key pairs and digital certificates) will be deleted after initializing. ● After initializing, functions that require key pairs such as TLS encrypted communication and IKE of IPSec communication are not available.
Maintenance Initializing Address Book 0UWX-0EW You can restore the settings of the Address Book. Note that all the information registered in the Address Book will be deleted after initializing.
Maintenance Updating the Firmware 0UWX-0HX For the firmware, select the method of update depending on the installation condition of the machine.
Maintenance ➠ A check for existence of the latest firmware is performed. ● If the message is displayed, there is no need to update the firmware. 5 Check the message and tap . 6 When a license screen appears, tap . 7 Tap . ➠ When the firmware update is complete, the machine restarts automatically. ● Do not turn OFF the machine while the restart is in progress.
Maintenance ● If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press Logging on to the Machine(P. 44) 3 Tap . 4 Tap . ➠ The current firmware version is displayed. 836 .
Appendix Appendix Appendix ............................................................................................................................................................. 838 Feature Highlights ............................................................................................................................................ 839 Going Green and Saving Money ...................................................................................................................
Appendix Appendix 0UWX-0EX This chapter contains technical specifications of this machine, instructions on how to use the e-Manual, disclaimers, copyright information, and other important information for customers.
Appendix Feature Highlights 0UWX-0EY Give the features that are described in this section a try. The features are grouped under four headings: "Going Green and Saving Money," "Improving Efficiency," "Going Digital," and "So Much More.
Appendix Going Green and Saving Money 0UWX-0F0 2-Sided Printing You can use 2-sided printing for copies, print jobs sent from your computer, and even incoming faxes. Because you'll only be using half the paper you would otherwise, you can cut your paper costs in half. To save even more, combine 2-sided printing with N on 1 printing of multiple pages on one sheet of paper. You can print up to 32 pages on a single sheet, which is both economical and environmentally friendly.
Appendix For saving energy and money, a sleep mode that powers down a machine when nobody is using it has become an essential feature. This machine will enter sleep mode automatically, and can also be put to sleep whenever you want. Press once to put the machine to sleep. Press it again to instantly wake the machine back into action. For more information about this function, see Entering Sleep Mode(P. 101) .
Appendix Improving Efficiency 0UWX-0F1 Address Book Entering fax and e-mail addresses in the Address Book saves you the inconvenience of entering them numberby-number, letter-by-letter every time you have something to send. Display the addresses you use most frequently with the feature to quickly and easily send what you need to the people who need it. You can save your Address Book data on your computer and feel secure knowing that your important contact information is backed up.
Appendix ● To register your favorite copy settings: ● To register your favorite fax settings: Registering Frequently Used Copy Settings(P. 132) Registering Frequently Used Fax Settings(P. 174) ● To register your favorite scan settings: Registering Frequently Used Scan Settings (E-Mail/I-Fax/ Shared Folder/FTP Server)(P. 379) Print Images Right Off Your USB Memory Device Plug a USB memory device into the machine and you can print images and documents directly, without using a computer.
Appendix You can easily specify the page layout as well as binding position, switching between 1-sided and 2-sided printing, etc. intuitively on the preview image in the printer driver. The simple click-operation allows you to conveniently make settings while viewing how settings are applied. For more information, see Printing a Document(P. 237) .
Appendix Going Digital 0UWX-0F2 Scan and E-Mail E-mail scanned documents without even turning on your computer. Just convert your scanned document into an e-mail attachment right from the machine. If you're one of those people who'd rather send a fax than mess around with a computer, this feature is for you. For more information about this function, see Machine(P. 335) . Sending Documents as E-Mails Directly from the Scan and Share Say you've got a paper copy of a report for a company-wide meeting.
Appendix What if you're scanning a whole page of a newspaper but all you're really interested in is a headline and a photo? Use ScanGear MF. You can select what you want from a preview, and then have the scanner disregard the rest. Otherwise you'll have to use an editing program to crop out everything you don't need.
Appendix For more information about this function, see Scanning Using an Application(P. 311) .
Appendix So Much More 0UWX-0F3 Using a smartphone/tablet At times such as when you want to quickly print out a proposal you completed on a tablet while travelling to a business destination, or scan materials handed out at a meeting using a smartphone, Canon Mobile Application comes in handy. Even in environments without a wireless LAN router, you can connect to the machine with a mobile device wirelessly and directly.
Appendix Normally, when you print something from your computer, it comes out of the printer right away. However, if you have sensitive documents, this may not be what you want. Just use secure printing and no one will be able to print your documents without entering your password on the machine's operation panel. Don't let your confidential documents lie exposed on the tray for everyone to see. For more information about this function, see (P. 276) .
Appendix Blow up a regular one-sheet printout and make an exceptionally large poster. A large poster will be printed out on nine sheets. Put them together in a 3x3 grid, and voila! For more information about this function, see Printing Posters(P. 256) . Make Booklets Sometimes your documents deserve better presentation than a staple in the upper-left corner. Making booklets is easy. The print driver will take care of the page positioning for you.
Appendix Specifications 0UWX-0F4 The machine specifications are subject to change without prior notice due to improvements of the machine. Machine Specifications(P. 852) Wireless LAN Specifications (P. 855) Document Type(P. 856) Scan Area(P. 857) Paper(P. 858) Copy Specifications(P. 862) Fax Specifications (MF419x / MF416dw)(P. 863) Scanner Specifications(P. 864) Printer Specifications(P. 865) Specifications for E-Mail Sending/I-Faxes Sending and Receiving(P.
Appendix Machine Specifications 0UWX-0F5 ◼ MF419x / MF418x Type Personal Desktop Power Supply 220 to 240 V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) Power Consumption Maximum 1,160 W or less During standby mode Approx. 8.7 W During sleep mode Approx. 1.4 W (USB connection) Approx. 1.6 W (wired LAN connection) Approx. 2.3 W (wireless LAN connection) When the power switch is turned OFF 0.
Appendix LpAm (Declared A-weighted emission sound pressure level (Bystander position)) During standby mode: Inaudible*3 During printing: Approx. 53 dB (1-sided) During printing: Approx. 52 dB (2-sided) Gradation 256 gradations Acceptable Documents Supported Document Types(P. 856) Acceptable Paper Stock Paper(P. 858) Printable Range Printable Area(P. 860) Scan Range Scan Area(P. 857) *1 Warm-up *2 The time may vary depending on the use conditions and environment of the machine.
Appendix Environmental Conditions Temperature: 10 to 30°C Humidity: 20% to 80% RH (no condensation) Host Interface 1000BASE-T 100BASE-TX 10BASE-T Hi-Speed USB USB IEEE 802.11b/g/n (Infrastructure mode) Noise LwAd (Declared A-weighted sound power level (1 B = 10 dB)) (measured in accordance with ISO 7779, declared noise emission in accordance with ISO 9296) During standby mode: Inaudible*3 During printing: 6.9 B or less (1-sided) During printing: 6.
Appendix Wireless LAN Specifications 0UWX-0F6 Standard IEEE 802.11b, IEEE 802.11g, IEEE 802.11n Transmission Scheme DS-SS System, OFDM System Frequency Range 2,412 to 2,472 MHz Maximum Radio-Frequency Power Transmitte 15.
Appendix Document Type 0UWX-0F7 ◼ Supported Document Types Platen Glass Type Feeder Plain paper Heavy paper Photograph Plain paper (one-page document/Multi-page documents of the same size, thickness and weight) Small documents (for example, index cards) Special types of paper (for example, tracing paper, transparencies, etc.) Booklet (up to 20 mm thickness) Size (W x L) Weight MF419x / MF418x Up to 215.9 x 355.6 mm Maximum size 215.9 x 355.6 mm MF416dw / MF411dw Up to 215.9 x 297.
Appendix Scan Area 0UWX-0F8 The shaded areas in the table below indicate the scan area of the document. Make sure that text and images in your documents fit within the shaded area. The scan area varies depending on the function used and where documents are placed (in the feeder or on the platen glass). Platen Glass Feeder Copy ● The scan area for copying may differ from the printable area. Printable Area(P. 860) ● The scan area for copying may differ from the printable area. Printable Area(P.
Appendix Paper 0UWX-0F9 ◼ Supported Paper Sizes Paper sizes that can be loaded in the paper drawer, the multi-purpose tray, and optional paper feeders are listed below. : Available Paper Size : Unavailable Paper Drawer Multi-Purpose Tray Automatic 2-Sided Printing *1 A4 *2 (210.0 x 297.0 mm) B5 (182.0 x 257.0 mm) A5 (148.0 x 210.0 mm) Legal (LGL) (215.9 x 355.6 mm) Letter (LTR) *2 (215.9 x 279.4 mm) Statement (STMT) (139.7 x 215.9 mm) Executive (EXEC) (184.1 x 266.7 mm) Oficio *3 (215.9 x 317.
Appendix Paper Size Paper Drawer Multi-Purpose Tray Automatic 2-Sided Printing *1 Foolscap *3 (215.9 x 330.2 mm) Foolscap (Australia) (206.0 x 337.0 mm) Legal (India) *3 (215.0 x 345.0 mm) 3x5inch (76.2 x 127.0 mm) Envelope No.10 (COM10) (104.7 x 241.3 mm) Envelope Monarch (98.4 x 190.5 mm) Envelope C5 (162.0 x 229.0 mm) Envelope DL (110.0 x 220.0 mm) Custom Paper Size *1 Automatic *2 The *3 Set *4 *5 2-sided printing is available without necessity of paper reloading.
Appendix 129 to 163 g/m² 25 sheets Recycled paper *1 *2 60 to 89 g/m² 500 sheets 500 sheets 50 sheets Color paper *1 *2 60 to 89 g/m² 500 sheets 500 sheets 50 sheets Label 20 sheets Envelope 5 sheets *1 Automatic *2 The 2-sided printing is available without replacing paper. machine can print received fax documents.
Appendix 861
Appendix Copy Specifications 0UWX-0FA Scan Resolution Text/Photo 300 x 600 dpi Text/Photo (Quality), Photo, Text 600 x 600 dpi Output Resolution 600 x 600 dpi Copy Ratio 100% (1:1), 400% (Max), 200%, 141% A5->A4, 70% A4->A5, 50%, 25% (Min) Copy Speed *1 33 cpm (A4 Plain Direct) Continuous Copying Capacity Maximum 999 copies First Copy Time Platen glass: 8 seconds or less Feeder: 10 seconds or less (A4) *1 The copy speed on A4 size plain paper on one-side printing is measured during continuous
Appendix Fax Specifications 0UWX-0FC Line Used Public Switched Telephone Network (PSTN) *1 Communication Mode Super G3, G3 Compression Method MH, MR, MMR, JBIG Modem Speed Super G3: 33.6 Kbps, G3: 14.4 Kbps Automatic Fallback Transmission Speed Approx. 3 seconds per page *2 (ECM-JBIG, transmitting from the memory at 33.6 Kbps) Sending from Memory/Receiving in Memory Maximum approx.
Appendix Scanner Specifications 0UWX-0FE Type Color scanner Maximum Scan Size MF419x / MF418x Platen glass: up to 215.9 x 355.6 mm Feeder: up to 215.9 x 355.6 mm MF416dw / MF411dw Platen glass: up to 215.9 x 297.0 mm Feeder: up to 215.9 x 355.6 mm Scan Resolution Optical resolution Platen glass: up to 600 x 600 dpi Feeder: up to 300 x 300 dpi Software interpolation resolution 9,600 x 9,600 dpi Scan Speed *1 (A4, 300 x 300 dpi) Driver Color: Approx. 7 seconds/sheet Black and White: Approx.
Appendix Printer Specifications 0UWX-0FF Printing Method Indirect electrostatic system (On-demand fixing) Paper Capacity MF419x / MF418x Multi-purpose tray: Approx. 50 sheets Paper drawer: Approx. 500 sheets Cassette Feeding Module-U1 (optional): Approx. 500 sheets MF416dw / MF411dw Multi-purpose tray: Approx. 50 sheets Paper drawer: Approx. 250 sheets Paper Feeder Unit PF-44 (optional): Approx.
Appendix Specifications for E-Mail Sending/I-Faxes Sending and Receiving 0UWX-0FH Communication Protocol SMTP, POP3*1 Data Format E-mail PDF, PDF (Compact), PDF (Compact/OCR), PDF (OCR), JPEG, TIFF I-Fax TIFF Resolution E-mail JPEG: 300 dpi TIFF: 300 dpi (MMR Compression) PDF/PDF (OCR) (Black and White): 300 dpi (MMR Compression) PDF/PDF (OCR) (Color): 200 dpi (JPEG Compression) PDF (Compact)/PDF (Compact/OCR): Text 300 dpi, Background 150 dpi I-Fax 200 dpi (MH Compression) System Environment Window
Appendix Specifications for Scanning to Shared Folders/FTP Server 0UWX-0FJ Communication Protocol SMB (TCP/IP), FTP Data Format PDF, PDF (Compact), PDF (Compact/OCR), PDF (OCR), JPEG, TIFF Resolution JPEG: 300 dpi TIFF: 300 dpi (MMR Compression) PDF/PDF (OCR) (Black and White): 300 dpi (MMR Compression) PDF/PDF (OCR) (Color): 200 dpi (JPEG Compression) PDF (Compact)/PDF (Compact/OCR): Text 300 dpi, Background 150 dpi System Environment Windows Vista/7/8/Server 2003/Server 2008/Server 2012 Solaris Ve
Appendix Consumables 0UWX-0FK The following is a guide to the estimated replacement time for the consumables used in this machine. Purchase consumables at your local authorized Canon dealer. Observe safety and health precautions when storing and handling consumables ( Consumables(P. 10) ). ● Depending on the installation environment, printing paper size, or document type, you may need to replace consumables before the end of the estimated lifetime.
Appendix Optional Items 0UWX-0FL The functionality of the machine can be fully utilized by using the optional items described below. Optional items can be purchased from the retail outlet where you purchased the machine or from your local Canon dealer. Paper Feeder(P. 869) TELEPHONE 6 KIT (MF419x / MF416dw)(P. 870) Copy Card Reader-F1 (MF419x / MF418x)(P. 870) Barcode Printing Kit (MF419x / MF418x)(P. 871) License Registration (MF419x / MF418x)(P.
Appendix Weight Approx. 4.1 kg TELEPHONE 6 KIT (MF419x / MF416dw) This is a handset that can be connected to the machine. Use the handset when you use the machine as a telephone. Also, use the handset when you send or receive faxes manually. Copy Card Reader-F1 (MF419x / MF418x) The card control system simplifies the logon process of Department ID Management by using the control card instead of entering the department ID.
Appendix (W x L x H) Weight Approx. 200 g (including the attachment kit and cable) Barcode Printing Kit (MF419x / MF418x) This option enables you to generate bar codes in various formats. Note that if you want to print bar codes, PCL must be enabled. For information on using the Barcode Printing Kit, see the Barcode Printing Guide (PDF manual). The Barcode Printing Guide is stored in the following folder on the provided DVD-ROM.
Appendix 5 Enter the license key using the numeric keys, and tap . ➠ Registration starts. Wait until the message is displayed. ● If the message is displayed, enable the functions that are required to activate the option and register the license key again. 6 Tap .
Appendix Manuals Included with the Machine 0UWX-0FR The manuals listed below are included with the machine. Refer to them as necessary. Getting Started Read this manual first. It describes basic setup procedures, from removing the packing materials to setting up the machine. Wireless LAN Setting Guide This manual describes the procedure for connecting the machine to a wireless LAN router, it also contains information for troubleshooting when configuring the settings.
Appendix Using e-Manual 0UWX-0FS The e-Manual is a manual that can be viewed on your computer that describes all of the functions of the machine. You can search from your intended use or enter a keyword to quickly find the page you are looking for. You can use the eManual by installing it on your computer, or start the e-Manual directly from the provided DVD-ROM. Installing eManual(P. 875) How to Find the Topic You Are Looking for You can find the page you are looking for using the following 3 methods.
Appendix Installing e-Manual 0UWX-0FU Install the e-Manual on your computer by using the provided DVD-ROM that comes with the machine. 1 Insert the provided DVD-ROM into the drive on the computer. ● Select a language and click [OK] if you are prompted to do so. 2 Click [Custom Installation]. ● If the above screen is not displayed, see Screen(P. 893) . Displaying the [Software Programs/Manuals Setup] ● If [AutoPlay] is displayed, click [Run MInst.exe]. 3 Select [USB Connection], and click [Next].
Appendix ● Select [USB Connection], even if connected using a network. 4 Clear all the check boxes except for [Manuals], and click [Install]. 5 Read the License Agreement and click [Yes] to agree. 6 Select a language and click [NEXT]. 7 Click [Install]. ● If you want to change the installation location, click [Browse] and specify the desired location.
Appendix ➠ The installation begins. ● Wait a moment. This process may take some time. 8 Click [Exit]. 9 Click [Next] [Exit].
Appendix Viewing the e-Manual Double-click the shortcut icon of the e-Manual on the desktop. If a security warning message appears ● Click [Allow blocked content].
Appendix 1 Insert the provided DVD-ROM into the drive on the computer. ● Select a language and click [OK] if you are prompted to do so. ● If the [Software Programs/Manuals Setup] screen is not displayed, see [Software Programs/Manuals Setup] Screen(P. 893) . ● If [AutoPlay] is displayed, click [Run MInst.exe]. 2 Click [Manuals]. 3 Click [e-Manual].
Appendix Uninstalling e-Manual 0UWX-0FW You can remove the e-Manual from the computer to restore the computer to the same state it was in before the eManual was installed. 1 Insert the provided DVD-ROM into the drive on the computer. ● Select a language and click [OK] if you are prompted to do so. 2 Click [Start Software Programs]. ● If the above screen is not displayed, see Screen(P. 893) . ● If [AutoPlay] is displayed, click [Run MInst.exe]. 3 Click [Start] for [Manual Uninstaller].
Appendix 4 Click [Uninstall]. ➠ Uninstall begins. ● Wait a moment. This process may take some time. 5 Click [Exit]. 6 Click [Back] [Exit].
Appendix 882
Appendix Screen Layout of e-Manual 0UWX-0FX The e-Manual is divided into different screens, and the content of each screen varies. Top Page Appears when e-Manual is started. Canon Click to return to the top page. [Contents] tab/[Search] tab Click to toggle the display between the table of contents and search. Contents The titles of chapters are displayed ( ). Place the mouse pointer over one of the titles, and topics of the chapter are displayed on the right. Click a topic and its page is displayed.
Appendix [Top] Click to return to the top page. [Site map] Click to display all the e-Manual topics. [Help] Click to display information on how to view the e-Manual, how to perform a search, and other information. [Print] Click to print the displayed content. Feature Highlights Provides a variety of practical examples of ways to use the machine. Click / / / to toggle the display of practical examples by category, or click the sliding display for more information about each category.
Appendix / Click to display the detailed information. Click again to close the window. Click to display the corresponding topic page. Topic Page Contains information about how to configure and use the machine.
Appendix [Contents] The chapter icons and titles are displayed. [Expand All]/[Collapse All] Click [Expand All] to display all of the subsections of all topics. Click [Collapse All] to close all of the subsections of all the topics. Chapter icons Click a chapter icon to navigate to the top of the corresponding chapter. Topic page Displays the topics of the selected chapter. If "+" is displayed on the topic, clicking it displays the subsections of that topic. Click "-" to close the expanded topic.
Appendix Click to jump to the corresponding page. To return to the previous page, click "Back" on your Web browser. Click to display the hidden detailed descriptions. Click again to close the detailed descriptions. Search Tab Contains a text box to perform a search and find the page you are looking for. [Enter keyword(s) here] Enter a keyword or keywords and click to display the search results in the search result list ( ). Separate keywords with a space and search for pages containing all keywords.
Appendix Site Map Displays the table of contents for the e-Manual. Chapter icons Click to jump to the topic of the selected chapter. Title (Topic) Displays titles and topics. Click a title or topic to jump to the page. Click to return to the page top. / Click to go to the previous or next chapter.
Appendix Viewing e-Manual 0UWX-0FY Marks Cautions regarding safety, restrictions and cautions regarding the handling of the machine, useful tips, and other information are indicated using the marks below. Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings. Indicates a caution concerning operations that may lead to injury to persons if not performed correctly.
Appendix Manual Display Settings 0UWX-0HY 890
Appendix Others 0UWX-0H0 This section describes basic Windows operations and includes disclaimers, copyright information, and other information.
Appendix Basic Windows Operations 0UWX-0H1 Displaying the Printer Folder(P. 892) Enabling [Network discovery](P. 892) Displaying Shared Printers in the Print Server(P. 893) Displaying the [Software Programs/Manuals Setup] Screen(P. 893) Printing a Test Page in Windows(P. 894) Checking the Bit Architecture(P. 895) Checking the Computer Name(P. 895) Checking the Printer Port(P. 897) Checking Bidirectional Communication(P. 898) Checking the SSID to Which Your Computer Is Connected(P.
Appendix ◼ Displaying Shared Printers in the Print Server 1 Open Windows Explorer. Windows Vista/7/Server 2003/Server 2008 [Start] select [All Programs] or [Programs] [Accessories] Windows 8/Server 2012 Right-click the lower-left corner of the screen select [File Explorer]. [Windows Explorer]. Windows 8.1/Server 2012 R2 Right-click [Start] select [File Explorer]. 2 Select [Network] or [My Network Places] in printer server.
Appendix Windows Server 2003 [Start] [Run] enter "D:\MInst.exe" click [OK] ◼ Printing a Test Page in Windows You can check whether the printer driver is operational by printing a test page in Windows. 1 2 3 4 Load A4 size paper in the multi-purpose tray. Tray(P. 58) Open the printer folder. Loading Paper in the Multi-Purpose Displaying the Printer Folder(P. 892) Right-click the printer driver icon for this machine and click [Printer properties] or [Properties].
Appendix ➠ The test page is printed. ◼ Checking the Bit Architecture If you are not sure whether your computer is running 32-bit or 64-bit Windows follow the procedure below. 1 Display [Control Panel]. Windows Vista/7/Server 2008 [Start] select [Control Panel]. Windows 8/Server 2012 Right-click the lower-left corner of the screen select [Control Panel]. Windows 8.1/Server 2012 R2 Right-click [Start] select [Control Panel]. 2 Display [System].
Appendix Windows Vista/7/Server 2008 [Start] select [Control Panel]. Windows 8/Server 2012 Right-click the lower-left corner of the screen select [Control Panel]. Windows 8.1/Server 2012 R2 Right-click [Start] select [Control Panel] 2 Display [System]. Windows Vista/7/8/Server 2008 R2/Server 2012 Click [System and Maintenance] or [System and Security] Windows Server 2008 Double-click [System]. 3 Check the computer name. Windows Server 2003 1 [Start] 2 Click [Change] in [Computer Name] tab.
Appendix ◼ Checking the Printer Port 1 2 3 Open the printer folder. Displaying the Printer Folder(P. 892) Right-click the printer driver icon for this machine and click [Printer properties] or [Properties]. In the [Ports] tab, check that the port is selected correctly.
Appendix If you are using a network connection and have changed the machine's IP address ● If [Description] for the selected port is [Canon MFNP Port], and the machine and the computer are on the same subnet, then the connection will be maintained. You do not need to add a new port. If it is [Standard TCP/IP Port], you need to add a new port. Configuring Printer Ports(P. 453) ◼ Checking Bidirectional Communication 1 2 3 Open the printer folder. Displaying the Printer Folder(P.
Appendix ◼ Checking the SSID to Which Your Computer Is Connected If your computer is connected to a wireless LAN network, click the connected wireless LAN router.
Appendix For Mac OS Users 0UWX-0H2 Your machine may have not come with a driver for Mac OS depending on when you purchased the machine. The drivers are uploaded to the Canon website when they become needed. Check the operating system of your computer and download the appropriate driver from the Canon website. For the driver installation procedure and how to operate the driver, see the "Canon MF Printer Driver Guide.
Appendix Notice 0UWX-0H3 ◼ Third Party Services and Software Third Party Software ◼ EMC requirements of EC Directive This equipment conforms with the essential EMC requirements of EC Directive. We declare that this product conforms with the EMC requirements of EC Directive at nominal mains input 230 V, 50 Hz although the rated input of the product is 220 to 240 V, 50/60 Hz. Use of shielded cable is necessary to comply with the technical EMC requirements of EC Directive.
Appendix ● Use of controls, adjustments, or performance of procedures other than those specified in the manuals for the machine may result in hazardous radiation exposure. ◼ WEEE Directive Only for European Union and EEA (Norway, Iceland and Liechtenstein) These symbols indicate that this product is not to be disposed of with your household waste, according to the WEEE Directive (2012/19/EU), the Battery Directive (2006/66/EC) and/or national legislation implementing those Directives.
Appendix ◼ Wireless LAN Regulatory Information Regulatory information for users in Jordan MF419x / MF418x / MF416dw / MF411dw includes approved Wireless LAN Module (Model name: AW-NM383). Contains Wireless LAN Module approved by TRC/SS/2014/38 Regulatory information for users in UAE MF419x / MF418x / MF416dw / MF411dw includes approved Wireless LAN Module (Model name: AW-NM383).
Appendix Adobe, PostScript, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Copyright © 2007 -08 Adobe Systems Incorporated. All rights reserved. Protected by U.S. Patents 5,737,599; 5,781,785; 5,819,301; 5,929,866; 5,943,063; 6,073,148; 6,515,763; 6,639,593; 6,754,382; 7,046,403; 7,213,269; 7,242,415; Patents pending in the U.S. and other countries.
Appendix All instances of the name PostScript in the text are references to the PostScript language as defined by Adobe Systems Incorporated unless otherwise stated. The name PostScript also is used as a product trademark for Adobe Systems' implementation of the PostScript language interpreter.
Appendix Office Locations 0UWX-0H4 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON MARKETING JAPAN INC. 16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan CANON U.S.A., INC. One Canon Park, Melville, NY 11747, U.S.A. CANON EUROPA N.V. Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands CANON CHINA CO. LTD. 2F Jinbao Building No.
SIL OPEN FONT LICENSE This Font Software is licensed under the SIL Open Font License, Version 1.1. This license is copied below, and is also available with a FAQ at: http://scripts.sil.org/OFL ----------------------------------------------------------SIL OPEN FONT LICENSE Version 1.
SIL OPEN FONT LICENSE 1) Neither the Font Software nor any of its individual components, in Original or Modified Versions, may be sold by itself. 2) Original or Modified Versions of the Font Software may be bundled, redistributed and/or sold with any software, provided that each copy contains the above copyright notice and this license.
