Operation Manual

ManualsBrandsCanon ManualsPrinterMF429

MF429x / MF428x / MF426dw / MF421dw

User's Guide

Summary of content (751 pages)

PAGE 1
MF429x / MF428x / MF426dw / MF421dw User's Guide USRMA-3007-01 2018-12 en Copyright CANON INC.
PAGE 2
Contents Setting Up ............................................................................................................................................................ Main Functions 3 ......................................................................................................................................................... 4 Preparations Required Before Use Preventing Unauthorized Access ..............................................................................................
PAGE 3
Configuring E-Mail/I-Fax Communication Settings ............................................................................................ 89 Procedure for Setting a Shared Folder as a Save Location Setting a Shared Folder as a Save Location ........................................................................................ 93 ....................................................................................................... 94 Procedure for Setting a FTP Server as a Save Location .........
PAGE 4
Registering Destinations in the Address Book ...................................................................................................... 178 Registering Multiple Destinations as a Group ................................................................................................. 181 Editing the Registered Destinations in the Address Book Using a USB Memory Device ................................................................................. 183 .......................................
PAGE 5
Printing a Document Secured by a PIN (Secure Print) Printing via Secure Print ............................................................................................ 261 .............................................................................................................................. 262 Printing from a USB Memory Device (Memory Media Print) .................................................................................... 265 Scanning ................................................
PAGE 6
Configuring the Network Security Settings ............................................................................................................ 362 Restricting Communication by Using Firewalls ..................................................................................................... 364 Specifying IP Addresses for Firewall Settings ..................................................................................................
PAGE 7
............................................................................................................................................................ 489 ...................................................................................................................................................... 484 .........................................................................................................................................................
PAGE 8
Countermeasures for Each Error Code Clearing Paper Jams ................................................................................................................ 633 .............................................................................................................................................. 643 Paper Jams in the Feeder ...................................................................................................................................
PAGE 9
Setting Up Setting Up Setting Up ............................................................................................................................................................... 3 Main Functions ...................................................................................................................................................... 4 Preparations Required Before Use ...................................................................................................................
PAGE 10
Setting Up Registering the Fax Number and Unit Name .................................................................................................. 80 Selecting the Receive Mode ............................................................................................................................ 81 Connecting the Telephone Line ...................................................................................................................... 82 Configuring Scan Settings .........................
PAGE 11
Setting Up Setting Up 2820-000 Before using the functions of the machine, the environmental conditions must be set in advance. To begin with, check the sequences of flow required to complete the setup, and then perform the actual settings. Preparations Required Before Use(P. 5) ● The functions installed on the machine vary depending on the model you purchased. Before using the machine, see Main Functions(P. 4) and check the available functions.
PAGE 12
Setting Up Main Functions 2820-001 This manual covers all the functions of the model series you purchased. Before getting started, check which functions are available on the model you purchased.
PAGE 13
Setting Up Preparations Required Before Use 2820-002 Set up the machine following steps 1 to 5 in order. For more information about a particular step, click on the link to go to the corresponding section. In addition, to use the machine safely, also check Preventing Unauthorized Access(P. 7) . Step 1 Setting Up Using the Setup Guide(P. 9) Step 2 Setting Up the Network Environment(P. 13) ● Configure the network settings that are not covered in the Setup Guide.
PAGE 14
Setting Up Setting from the Remote UI ● When the network environment settings are complete, you can efficiently set the machine from a computer using Remote UI. Starting Remote UI(P. 414) Importing data from another machine to save time ● As long as the model is the same, you can save setting data registered on another Canon printer/ multifunction machine to a computer (export) and load the setting data to this machine (import). Importing/Exporting the Setting Data(P.
PAGE 15
Setting Up Preventing Unauthorized Access 2820-003 This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network.
PAGE 16
Setting Up access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administrator. Using Firewall to Restrict Transmission A firewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network.
PAGE 17
Setting Up Setting Up Using the Setup Guide 2820-004 1660-009 When the machine is turned on ( Turning ON the Machine(P. 115) ) for the first time, the Setup Guide starts up to assist you to configure the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the setting screens are displayed in the following order.
PAGE 18
Setting Up 3 Select the setting method. ● For more information about the wireless LAN settings, see Wireless LAN(P. 17) . Step 5 Connecting to a Viewing Application Library The one-touch button referred to as "Application Library" is provided in the Home screen. You can read the description of each function. 1 To finish the Setup Guide, select . ➠ When the Setup Guide is complete, the Home screen appears.
PAGE 19
Setting Up Setting the Date/Time 2820-005 Set the date and time for the machine. The date and time are used as the reference for the functions specifying the time, therefore, they need to be set accurately. Setting the Time Zone(P. 11) Setting the Current Date and Time(P. 11) Setting the Daylight Saving Time(P. 12) Setting the Time Zone If the time zone setting is changed, the values set in are also changed accordingly. 1 Select
in the Home screen.
PAGE 20
Setting Up 4 Select . ● Set before setting the current date and time. If the setting is changed later, the current date and time are also changed accordingly. ● The display format of the date and time can be changed, respectively. (P. 452) (P. 452) Setting the Daylight Saving Time If daylight saving time is enabled, specify the dates from which and to which daylight saving time is in effect. 1 Select
in the Home screen.
PAGE 21
Setting Up Setting Up the Network Environment 2820-006 When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specific IP address settings, contact your Internet service provider or Network Administrator. ● If the machine is connected to an unsecured network, your personal information might be leaked to a third party.
PAGE 22
Setting Up ● To connect to an IEEE 802.1X network, see Authentication Settings(P. 393) . Configuring IEEE 802.1X Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN(P. 15) Connect to a wired or wireless LAN. ● Proceed to the section that corresponds to the setting you selected in step 2. Connecting to a Wired LAN(P. 16) Connecting to a Wireless LAN(P. 17) Set the IP address as necessary. ● At the time of purchase, the machine is set to automatically acquire an IP address.
PAGE 23
Setting Up Selecting Wired LAN or Wireless LAN 2820-007 After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from to or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the manuals for the relevant drivers on the online manual website. 1 Select
in the Home screen.
PAGE 24
Setting Up Connecting to a Wired LAN 2820-008 Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. 1 Connect a LAN cable. ● Connect the machine to a router by using a LAN cable. ● Push the connector in until it clicks into place. 2 Wait for several minutes. ➠ The IP address is set automatically. ● You can set the IP address manually. Setting IP Addresses(P. 30) LINKS Setting Up the Network Environment(P.
PAGE 25
Setting Up Connecting to a Wireless LAN 2820-009 Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.
PAGE 26
Setting Up ◼ PIN Code Mode Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code Mode(P. 21) ● If the wireless router is set to use WEP authentication, you may not be able to set up connection using WPS.
PAGE 27
Setting Up Setting Up Connection Using WPS Push Button Mode 2820-00A 1660-00J If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. 1 Select
in the Home screen. 2 Select Home Screen(P. 121) . ● If the login screen appears, enter the correct ID and PIN. 3 Logging in to the Machine(P.
PAGE 28
Setting Up 8 Wait until message is displayed. 9 Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication). ● You can set the IP address manually. Setting IP Addresses(P.
PAGE 29
Setting Up Setting Up Connection Using WPS PIN Code Mode 2820-00C If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. From a Computer 1 Access your wireless router from a computer and display the screen for entering a WPS PIN code.
PAGE 30
Setting Up ● The PIN code must be registered within 10 minutes after selecting in step 7. If an error message is displayed during setup ● Select and return to step 6. From the Operation Panel 9 10 Wait until the message is displayed. Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.
PAGE 31
Setting Up Setting Up Connection by Selecting a Wireless Router 2820-00E You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the required setup information, including the SSID and network key ( Checking the SSID and Network Key(P. 29) ).
PAGE 32
Setting Up To view details of security settings ● Select the wireless LAN router, and select
. To return to the original screen, select . If your wireless router is not found ● Check whether the machine is properly installed and ready to connect to the network. Settings Problems(P. 593) 8 Installation/ Enter the network key that you have written down. ● Enter the network key, and select . ● On how to enter text, see 9 Entering Text(P. 130) . Select .
PAGE 33
Setting Up If the IP address of the machine has changed ● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN(P.
PAGE 34
Setting Up Setting Up Connection by Specifying Detailed Settings 2820-00F If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols. Checking the SSID and Network Key(P. 29) 1 Select
in the Home screen.
PAGE 35
Setting Up Sets open system authentication, which is also called "open authentication." Uses the WEP key as a password. When is selected ● When connecting to a wireless LAN, the machine experiences an authentication error if the shared key authentication is set on the wireless router. If this happens, the machine automatically changes the setting to and retries the connection. 3 Select the WEP key you want to edit.
PAGE 36
Setting Up 8 Select . If an error message is displayed during setup ● Select , check whether the specified settings are correct, and return to step 5. 9 10 Wait until message is displayed. Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.
PAGE 37
Setting Up Checking the SSID and Network Key 2820-00H When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router. The SSID and network key may be indicated on these networking devices. Check your devices and write down the necessary information before setting up the connection. For more information, see the instruction manuals for your networking devices or contact your manufacturer. SSID A name given for identifying a specific wireless LAN.
PAGE 38
Setting Up Setting IP Addresses 2820-00J Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address settings. Setting IPv4 Address(P. 31) Setting IPv6 Addresses(P.
PAGE 39
Setting Up Setting IPv4 Address 2820-00K 1660-00W The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN(P. 16) ). You can test the network connection if necessary. Setting IPv4 Address(P. 31) Testing the Network Connection(P.
PAGE 40
Setting Up If you do not want to use DHCP/BOOTP/RARP to assign an IP address ● Select . If you select when these services are unavailable, the machine will waste time and communications resources searching the network for these services. 4 Check that is set to . ● If is selected, change the setting to . 5 Select . ● IP addresses assigned via DHCP override the address obtained via Auto IP.
PAGE 41
Setting Up 3 Select 4 Enter the IPv4 address of another device on the network, and select . . ➠ If a proper connection has been established, is displayed. LINKS Setting IPv6 Addresses(P. 34) Viewing Network Settings(P. 37) Configuring WINS(P.
PAGE 42
Setting Up Setting IPv6 Addresses 2820-00L The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4 Settings(P. 37) ). You need to set the correct IPv4 settings to use IPv6 addresses. Note that the scan function that uses the scanner driver or MF Scan Utility is not available in an IPv6 environment.
PAGE 43
Setting Up [Use IPv6] Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box. [Stateless Address 1] Select the check box when using a stateless address. When not using a stateless address, clear the check box. [Use Manual Address] When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default router address in the corresponding text boxes. [IP Address] Enter an IPv6 address.
PAGE 44
Setting Up Selecting settings from the operation panel ● IPv6 settings can also be accessed from
in the Home screen. (P. 460) When you have changed the IP address after installing the printer driver ● You need to add a new port. Configuring Printer Ports(P. 43) LINKS Setting IPv4 Address(P. 31) Viewing Network Settings(P.
PAGE 45
Setting Up Viewing Network Settings 2820-00R Viewing IPv4 Settings(P. 37) Viewing IPv6 Settings(P. 37) Viewing the MAC Address for Wired LAN(P. 37) Viewing the MAC Address and Information for Wireless LAN(P. 38) ● The IP address is not correctly configured if it is displayed as "0.0.0.0". ● Connecting the machine to a switching hub or bridge may result in a connection failure even when the IP address is correctly configured.
PAGE 46
Setting Up Viewing the MAC Address and Information for Wireless LAN 1 Select
in the Home screen. 2 Select Home Screen(P. 121) . ● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 132) 3 Select . 4 Read the message that is displayed, and select . 5 Select . 6 Select the setting to view.
PAGE 47
Setting Up Configuring Settings for Communication with a Computer 2820-00S Specify the protocol and port when operating the machine from a computer via the network. Before configuring the machine for printing or faxing from a computer, perform the basic setup procedures. For more information, see the manuals for the relevant drivers on the online manual website. Configuring Printing Protocols and WSD Functions(P. 40) Configuring Printer Ports(P. 43) Setting Up Print Server(P.
PAGE 48
Setting Up Configuring Printing Protocols and WSD Functions 2820-00U Configure the protocols that are used for printing documents from a networked computer. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 423) . 1 Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P. 414) 2 Click [Settings/Registration] on the Portal page. 3 Click [Network Settings].
PAGE 49
Setting Up Configuring WSD 1 Select [WSD Settings] 2 Configure the settings as necessary. [Edit]. [Use WSD Printing] Select the check box to print via WSD. When not using WSD printing, clear the check box. [Use WSD Browsing] Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically selected when the [Use WSD Printing] check box is selected.
PAGE 50
Setting Up more information about how to install the driver for the WSD network, see the manuals for the relevant drivers on the online manual website. To change the port number ● The same port number used for the machine and a computer must be used for printing protocol. Configuring Printer Ports(P. 43) Changing Port Numbers(P. 371) LINKS Configuring Printer Ports(P.
PAGE 51
Setting Up Configuring Printer Ports 2820-00W Printing errors can occur when the IP address of the machine has been changed, or when a printer has been added via the Windows printer folder. These errors are typically caused by incorrect printer port settings. For example, an incorrect port number or port type may have been specified. In such situations, your attempt to print fails because the document data cannot reach the machine.
PAGE 52
Setting Up Standard TCP/IP Port This is a standard Windows port. When you use this type of port, you need to add a new port every time that the IP address of the machine is changed. Select this type of port when you are using the machine in an IPv6 environment and when you cannot add an MFNP port. Adding an MFNP port 1 Click [Add Port]. 2 Select [Canon MFNP Port] in [Available port types] and click [New Port]. 3 Select [Auto Detect] and select the machine when it is detected, and then click [Next].
PAGE 53
Setting Up ● When the next screen is displayed, follow the instructions on the screen. *When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard]. 5 Click [Finish]. 6 Click [Close]. Changing the port type or number If the printing protocol (LPD or RAW) has been changed on the machine side ( Configuring Printing Protocols and WSD Functions(P. 40) ) or the port number has been changed ( Changing Port Numbers(P.
PAGE 54
Setting Up ● If you selected [Raw], change the [Port Number]. ● If you selected [LPR], enter "lp" in [Queue Name]. 3 4 Click [OK]. Click [Close]. LINKS Setting Up Print Server(P.
PAGE 55
Setting Up Setting Up Print Server 2820-00X With a print server, you can reduce the load on the computer that you print from. The print server also makes it possible to install the drivers on each computer over the network, which saves you the trouble of installing the drivers on each computer by using the provided CD-ROM/DVD-ROM. To set up a computer on the network as a print server, configure the settings for sharing the printer.
PAGE 56
Setting Up 1 Click [Additional Drivers]. 2 Select the check box for the bit architecture that other computers are running, and click [OK]. ● Select additional drivers from the following, according to the operating system of the print server. Print server Select the check box for 32-bit operating systems [x64] 64-bit operating systems [x86] under [Processor] ● If you do not know whether your Windows operating system is a 32-bit or 64-bit version, see Checking the Bit Architecture(P. 703) .
PAGE 57
Setting Up 3 Follow the on-screen instructions to install the drivers. LINKS Printing from a Computer(P.
PAGE 58
Setting Up Configuring the Machine for Your Network Environment 2820-00Y The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a configuration to suit your network environment. Configuring Ethernet Settings(P. 51) Changing the Maximum Transmission Unit(P.
PAGE 59
Setting Up Configuring Ethernet Settings 2820-010 Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode and the Ethernet type. In general, the machine can be used without changing the defaults ( (P. 467) ), but you can change these settings to suit your network environment. 1 Select
in the Home screen. 2 Select Home Screen(P. 121) .
PAGE 60
Setting Up Simultaneously sends and receives communication data. Use this setting for most environments. 3 4 Select . select the Ethernet type. 5 Select . 6 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Changing the Maximum Transmission Unit(P. 53) Setting a Wait Time for Connecting to a Network(P.
PAGE 61
Setting Up Changing the Maximum Transmission Unit 2820-011 In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network. Change the settings of the machine as necessary. For more information, contact your Network Administrator. 1 Select
in the Home screen. 2 Select Home Screen(P. 121) .
PAGE 62
Setting Up Setting a Wait Time for Connecting to a Network 2820-012 When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new device.
PAGE 63
Setting Up Configuring DNS 2820-013 DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 423) .
PAGE 64
Setting Up [DHCP Option Settings] [Acquire Host Name] Select the check box to enable Option 12 to obtain the host name from the DHCP server. [DNS Dynamic Update] Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP server. [Acquire DNS Server Address] Select the check box to enable Option 6 to obtain a DNS server address from the DHCP server. [Acquire Domain Name] Select the check box to enable Option 15 to obtain a domain name from the DHCP server.
PAGE 65
Setting Up [mDNS Settings] [Use mDNS] Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using DNS. Select the check box to enable mDNS and enter the mDNS name in the [mDNS Name] text box. 3 Click [OK]. Configuring IPv6 DNS 1 Select [IPv6 Settings] 2 Configure IPv6 DNS settings. [Edit]. ● The [Use IPv6] check box must be selected to configure the settings. Setting IPv6 Addresses(P.
PAGE 66
Setting Up Enter alphanumeric characters for the name of the domain the machine belongs to, such as "example.com." [DNS Dynamic Update] Select the check box to dynamically update the DNS records whenever the machine's IP address is changed. To specify the type(s) of addresses you want to register to the DNS server, select the check box for [Register Manual Address], [Register Stateful Address], or [Register Stateless Address].
PAGE 67
Setting Up Configuring SMB 2820-014 Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending on your network, you may have to set the NetBIOS name and workgroup name. NetBIOS Name In a Windows network that uses NetBIOS, NetBIOS names are used for identifying network-connected computers as well as for file sharing and other network services.
PAGE 68
Setting Up [NetBIOS Name] Enter alphanumeric characters for the NetBIOS name of the machine. [Workgroup Name] Enter alphanumeric characters for the name of the workgroup that the machine belongs to. ● NetBIOS names or workgroup names that start with an asterisk (*) cannot be registered to a WINS server. 6 Click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring WINS(P.
PAGE 69
Setting Up Configuring WINS 2820-015 Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. ● In order to specify WINS server settings, NetBIOS name and workgroup name are required to be set. Configuring SMB(P. 59) ● The function is not available in an IPv6 network.
PAGE 70
Setting Up ● If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the IP address entered in the [WINS Server Address] text box. 6 Click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Selecting settings from the operation panel ● WINS settings can also be accessed from
in the Home screen. LINKS Setting IPv4 Address(P. 31) 62 (P.
PAGE 71
Setting Up Registering LDAP Servers 2820-016 If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the Address Book. Note also that if send function authentication ( LDAP Server Authentication(P. 358) ) is enabled, you must register the server used for authentication. You can register a maximum of five LDAP servers each for searching and for authentication to the machine.
PAGE 72
Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ● To prevent errors from occurring when searching for destinations, make sure to check the following: - If the host name is entered for [Server Address], make sure that a DNS server is available in the network.
PAGE 73
Setting Up Specify how long the machine searches. [Login Information] Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified. [Do Not Use] Select not to authenticate the machine using the login information. [Use] Select to authenticate the machine using the login information.
PAGE 74
Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ● To prevent errors from occurring when searching for destinations, make sure to check the following: - If the host name is entered for [Server Address], make sure that a DNS server is available in the network.
PAGE 75
Setting Up [User Name Attribute] Enter the attribute name, to be compared with a user name entered during authentication, consisting of alphanumeric characters (Example: "sAMAccountName"). ● Not required if [Use (Security Authentication)] is selected in [Login Information]. [E-Mail Address Attribute] Enter the attribute name, to be used for obtaining an e-mail address from the authentication server, consisting of alphanumeric characters (Example: "mail").
PAGE 76
Setting Up Monitoring and Controlling the Machine with SNMP 2820-017 Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI. You can enable either SNMPv1 or SNMPv3, or both at the same time.
PAGE 77
Setting Up 5 Specify SNMPv1 settings. ● If you do not need to change SNMPv1 settings, proceed to the next step. [Use SNMPv1] Select the check box to enable SNMPv1. You can specify the rest of SNMPv1 settings only when this check box is selected. [Use Community Name 1]/[Use Community Name 2] Select the check box to specify a community name. If you do not need to specify a community name, clear the check box. [Community Name] Enter alphanumeric characters for the name of the community.
PAGE 78
Setting Up [Use SNMPv3] Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box is selected. [Enable User] Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings, clear the corresponding check box. [User Name] Enter alphanumeric characters for the user name. [MIB Access Permission] Select [Read/Write] or [Read Only] for the access privileges to MIB objects.
PAGE 79
Setting Up ● With SNMP, the printer management information, such as printing protocols and printer ports, can be monitored and obtained regularly from a computer on the network. [Acquire Printer Management Information from Host] Select the check box to enable monitoring of the printer management information of the machine via SNMP. To disable monitoring of the printer management information, clear the check box. 8 Click [OK]. 9 Restart the machine.
PAGE 80
Setting Up Other Network Settings 2820-018 Configure the following items according to your network environment. Configuring FTP PASV Mode(P. 72) Configuring SNTP(P. 72) Monitoring the Machine from the Device Management Systems(P. 73) Configuring FTP PASV Mode PASV is an FTP communication mode used for file transfer. To connect to an FTP server through a firewall, you must use PASV mode. First check that the PASV mode is set on the FTP server.
PAGE 81
Setting Up 5 Select the [Use SNTP] check box and specify the required settings. [Use SNTP] Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box. [NTP Server Name] Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) consisting of alphanumeric characters instead (example: ntp.example.com). [Polling Interval] Specify the interval between one synchronization and the next.
PAGE 82
Setting Up specified via the Remote UI. This section also describes the procedure to configure settings for communication between the machine and plug-ins for iW Management Console. *For more information about iW Management Console, contact your local authorized Canon dealer. To use iW Management Console plug-ins ● You need to enable the settings of the dedicated port and the SNMP settings. As for the SNMP settings, set [MIB Access Permission] to [Read/Write] for both SNMPv1 and SNMPv3.
PAGE 83
Setting Up ● To change the port number for multicast discovery, see Changing Port Numbers(P. 371) . [Scope Name] To include the machine into a specific scope, enter alphanumeric characters for the scope name. 3 Click [OK]. Notifying a device management software of the power status of the machine 1 Select [Sleep Mode Notification Settings] 2 Select the [Notify] check box and specify the required settings. [Edit].
PAGE 84
Setting Up
76
PAGE 85
Setting Up Installing Drivers 2820-019 Install the various drivers and associated software on your computer. 1 Make the necessary preparation before proceeding with the installation. ● Install the optional devices on the main unit in advance. Optional Equipment(P. 690) ● If the machine is supplied with a CD-ROM/DVD-ROM, insert the CD-ROM/DVD-ROM into the drive on the computer. ● You can download drivers and software you are going to use from the Canon website (http:// www.canon.com/).
PAGE 86
Setting Up Configuring Initial Settings for Fax Functions 2820-01A 1660-01J Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to the corresponding section. Step 1 Deciding Which Fax Receive Mode to Use(P. 79) Step 2 Registering the Fax Number and Unit Name(P.
PAGE 87
Setting Up Deciding Which Fax Receive Mode to Use 2820-01C Before configuring the fax settings, determine which receive mode best suits your intended use. Intended use Receive mode Use fax only/Never use telephone This setting is for when you want to use the machine exclusively for receiving faxes, and you do not want to use the telephone or optional handset. Mostly use telephone/Almost never use fax Connect your telephone or handset to the machine.
PAGE 88
Setting Up Registering the Fax Number and Unit Name 2820-01E Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. 1 Select
in the Home screen. 2 Select 3 Select . 4 Select . 5 Enter the fax number, and select . 6 Select . 7 Enter the unit name (such as a user name or company name), and select . ● On how to enter text, see Home Screen(P.
PAGE 89
Setting Up Selecting the Receive Mode 2820-01F Select the receive mode that suits your intended use beforehand ( Use(P. 79) ). 1 Select . 2 Select the receive mode. Deciding Which Fax Receive Mode to ● Select or to select the receive mode for the operations you intend to carry out. ● You may be able to manually set receive modes other than those described below, depending on your country or region. Receiving Faxes(P. 223) To set the receive mode to Select .
PAGE 90
Setting Up Connecting the Telephone Line 2820-01H 1660-01S Connect the telephone line to the machine. 1 Connect the telephone line to the machine. ● Connect the included telephone cable to the telephone line jack on the machine ( ) and the telephone line jack on the wall. ● If you are using a telephone or answering machine, connect it to the external telephone jack ( ● If you are using an optional handset, connect it to the handset jack ( ). ).
PAGE 91
Setting Up Configuring Scan Settings 2820-01J To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to configure the network. The Send Function Setting Tool, an application that is included with the machine, will assist you with the required setup. Set the necessary configuration depending on your purpose and network environment. Saving to a Computer Preparing to Use the Machine as a Scanner(P.
PAGE 92
Setting Up Preparing to Use the Machine as a Scanner 2820-01K To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see the manuals for the relevant drivers on the online manual website. In Windows, when connecting this machine to a computer via a wireless or wired LAN, you need to register this machine in "MF Network Scanner Selector" using the following procedure.
PAGE 93
Setting Up Procedure for Setting to Send E-Mail/Send and Receive I-Fax 2820-01L Before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P. 16) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 37) ● An e-mail address to be registered as a destination.
PAGE 94
Setting Up Configuring Basic E-Mail Settings 2820-01R This section describes how to configure the e-mail settings by using the Send Function Setting Tool. With the Send Function Setting Tool, you can also register e-mail addresses to the Address Book. ● The Send Function Setting Tool helps you configure the basic settings for sending e-mails.
PAGE 95
Setting Up If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK]. 6 2 Confirm the settings and click [OK]. Click [Start]. ● If the login screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. 3 Click [Send to E-mail Settings].
PAGE 96
Setting Up With the Send Function Setting Tool, you can register an e-mail address into in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book. [Send Destination Settings] [Destination E-mail Address] Enter the e-mail address that you want to send your scanned originals to.
PAGE 97
Setting Up Configuring E-Mail/I-Fax Communication Settings 2820-01S Use the Remote UI to configure the detailed send and receive settings, such as the settings for using the machine to send and receive I-Faxes and the settings for POP authentication and encryption of communication before you send email or I-Faxes. Contact your provider or network administrator for the required settings.
PAGE 98
Setting Up Specify the settings required for I-Fax reception [POP RX] Select the check box to receive I-Faxes. [POP Interval] This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax documents on the server, they are automatically received and printed. To disable automatic reception ● Set [POP Interval] to [0]. When [0] is set, you receive I-Faxes manually. Manually(P.
PAGE 99
Setting Up [Use SMTP Authentication (SMTP AUTH)] To enable authentication on the SMTP server, select the check box and enter alphanumeric characters in the [User Name] text box. [Set/Change Password] To specify or change the password, enter alphanumeric characters in the [Password] text box. Configuring encrypted communication You can configure encryption of communication with an SMTP or POP3 server. [Use TLS for SMTP] Select the check box to use TLS for encrypting communication with the SMTP server.
PAGE 100
Setting Up ● Depending on the network you are using, you may need to change the SMTP or POP3 port setting ( Changing Port Numbers(P. 371) ). For more information, contact your Internet service provider or Network Administrator. LINKS Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 85) Configuring Basic E-Mail Settings(P. 86) Basic Operations for Scanning Originals(P. 279) Using Internet Fax (I-Fax)(P.
PAGE 101
Setting Up Procedure for Setting a Shared Folder as a Save Location 2820-01U Before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P. 16) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 37) ● The name of the computer where the shared folder is located. Computer Name(P.
PAGE 102
Setting Up Setting a Shared Folder as a Save Location 2820-01W The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than one device in a network ( Configuring SMB(P. 59) ).
PAGE 103
Setting Up If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK]. 6 2 Confirm the settings and click [OK]. Click [Start]. ● If the login screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. 3 Click [Store to Shared Folder Settings].
PAGE 104
Setting Up [Favorites Number] With the Send Function Setting Tool, you can register a shared folder for saving scanned documents into in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book. [Store Destination Settings] [Protocol] The protocol that is used for sending scanned documents to a shared folder is displayed.
PAGE 105
Setting Up Procedure for Setting a FTP Server as a Save Location 2820-01X Before configuring the machine for scanning to FTP Server, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 17) Connecting to a Wired LAN(P. 16) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 37) ● FTP server name. ● Path to the FTP server and folder name.
PAGE 106
Basic Operations Basic Operations Basic Operations ............................................................................................................................................ 100 Parts and Their Functions ................................................................................................................................. 104 Front Side ................................................................................................................................................
PAGE 107
Basic Operations Registering Frequently Used Settings ........................................................................................................... 168 Changing the Default Settings for Functions .................................................................................................. 170 Setting Sounds ................................................................................................................................................... 172 Entering Sleep Mode ............
PAGE 108
Basic Operations Basic Operations 2820-01Y This chapter describes basic operations, such as how to use the operation panel or how to load the paper, that are frequently performed to use the functions of the machine. ◼ Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display. Parts and Their Functions(P.
PAGE 109
Basic Operations ◼ Placing Originals This section describes how to place originals on the platen glass and in the feeder. Placing Originals(P. 134) ◼ Loading Paper This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P. 138) ◼ Customizing the Display This section describes how to rearrange buttons or create shortcut buttons in order to make it easier to use screens shown in the display. Customizing the Display(P.
PAGE 110
Basic Operations ◼ Setting Sounds This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending is complete or when an error occurs. Setting Sounds(P. 172) ◼ Entering Sleep Mode This section describes how to set the sleep mode. Entering Sleep Mode(P. 174) ◼ Registering Destinations This section describes how to register destinations for sending faxes or scanned documents. Destinations(P.
PAGE 111
Basic Operations 103
PAGE 112
Basic Operations Parts and Their Functions 2820-020 This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as loading paper and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on how to use the machine properly. Front Side(P. 105) Back Side(P. 107) Interior(P. 109) Feeder(P.
PAGE 113
Basic Operations Front Side 2820-021 Feeder Automatically feeds originals into the machine for scanning. When two or more sheets of original are loaded in the feeder, originals can be scanned continuously. Feeder(P. 110) Operation panel The operation panel consists of keys such as Home key, Stop key, a display, and status indicators. You can perform all the operations and specify settings from the operation panel. Operation Panel(P. 113) Basic Screens(P.
PAGE 114
Basic Operations Paper stopper Open the paper stopper when you want to prevent paper from falling out of the output tray. Front cover Open the front cover when replacing the toner cartridge or clearing paper jams. Procedure for Replacing the Toner Cartridge(P. 566) Clearing Paper Jams(P. 643) USB port (for USB device connection) Use this port to connect a third-party USB memory device or USB keyboard.
PAGE 115
Basic Operations Back Side 2820-023 Rear cover Open the rear cover when clearing paper jams. Clearing Paper Jams(P. 643) Ventilation slots Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Rating label The label shows the serial number, which is needed when making inquiries about the machine. Problem Cannot Be Solved(P. 655) When a Power socket Connect the power cord.
PAGE 116
Basic Operations USB port (for computer connection) Connect a USB cable when connecting the machine and a computer. LAN port Connect a LAN cable when connecting the machine to a wired LAN router, etc. LAN(P.
PAGE 117
Basic Operations Interior 2820-024 Transport guide (at the back) If there is a paper jam inside the machine, raise the transport guide toward the front of the machine to remove the jammed paper. Clearing Paper Jams(P. 643) Transport guide (at the front) If there is a paper jam inside the machine, raise the transport guide toward the back of the machine to remove the jammed paper. Clearing Paper Jams(P.
PAGE 118
Basic Operations Feeder 2820-025 Feeder cover Open when clearing paper jams. Paper Jams in the Feeder(P. 645) Slide guides Adjust these guides to match the width of original. Original supply tray Automatically feeds originals into the machine for scanning. When two or more sheets of original are loaded in the feeder, originals can be scanned continuously. Placing Originals(P. 134) Original output tray Scanned originals are output here.
PAGE 119
Basic Operations Multi-Purpose Tray 2820-026 Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release lever that is indicated with an arrow in the illustration to release the lock and slide the paper guides. Paper tray Pull out the paper tray when loading paper. Tray extension Open the tray extension when loading large paper. LINKS Loading Paper in the Multi-Purpose Tray(P.
PAGE 120
Basic Operations Paper Drawer 2820-027 Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are indicated with arrows in the illustrations to release the locks and slide the paper guides. Paper level indicator Indicates the remaining amount of paper. The mark moves downward as the remaining amount of paper decreases. LINKS Loading Paper in the Paper Drawer(P.
PAGE 121
Basic Operations Operation Panel 2820-028 ● The angle of the operation panel can be adjusted. Adjust it to an angle that is most comfortable for viewing the panel. Adjusting the Angle(P. 114) Display You can view the progress of the machine and error statuses. The display is also a touch panel, so you can specify settings by touching the screen directly. Basic Screens(P. 120) Basic Operation(P. 127) Sound Volume key Press to adjust volume. Setting Sounds(P.
PAGE 122
Basic Operations Customizing the Home Screen(P. 165) Stop key Press to cancel printing and other operations. Adjusting the Angle When it is difficult to view the touch panel display, adjust the angle of the operation panel. LINKS Basic Operation(P.
PAGE 123
Basic Operations Turning ON the Machine 2820-029 This section describes how to turn ON the machine. 1 Make sure that the power plug is firmly inserted into a power outlet. 2 Press the power switch. ➠ The Start screen appears. Operation Panel(P. 113) ● You can select the screen that is displayed first after the machine is turned ON. Startup/Restoration>(P. 446) LINKS Turning OFF the Machine(P.
PAGE 124
Basic Operations Turning OFF the Machine 2820-02A This section describes how to turn OFF the machine. 1 Press the power switch. ● It may take some time for the machine to completely shut down. Do not unplug the power cord until the display turns off. ● To restart the machine, wait for at least 10 seconds after the machine is turned OFF. ● You can specify the time for each day of the week and configure a setting to automatically turn OFF the machine. Powering OFF at a Fixed Time(P.
PAGE 125
Basic Operations Powering OFF at a Fixed Time 2820-02C You can make a setting so that the power is automatically tuned OFF at a specified time on each day of the week. This allows you to avoid useless power consumption that may occur due to failure to turn OFF the power. By default, this function is disabled. ● For information about the basic operation to set up the machine from Remote UI, see Options from Remote UI(P. 423) . 1 Start the Remote UI and log in to System Manager Mode.
PAGE 126
Basic Operations Enter the desired time to turn OFF the power. For any day of the week, leaving the time field blank means that the auto shutdown function is disabled for that day. 5 Click [OK].
PAGE 127
Basic Operations Using the Operation Panel 2820-02E You can use the display and keys of the operation panel to configure machine settings or operate functions. This section describes basic usage of the display and keys. Basic Screens(P. 120) Basic Operation(P. 127) Entering Text(P. 130) ● If you want to invert the light and dark parts of the display: ● If you want to adjust the brightness of the display: (P. 472) (P. 472) LINKS Operation Panel(P.
PAGE 128
Basic Operations Basic Screens 2820-02F The Home screen or settings screen appears on the display, allowing you to initiate functions such as copy and scan. You can also use the display to check information such as error messages and the machine's operation status. The screen is also a touch panel, so you can perform operations by touching the screen directly. Home Screen(P. 121) Screen(P. 124) Message Display(P.
PAGE 129
Basic Operations Home Screen 2820-02H The Home screen is displayed when the power is turned ON or by pressing to specify settings for and register functions. on the operation panel. Use this screen Change page Use this to view another page in the Home screen. You can also flick sideways to change pages. Displays the total volume of printouts. Value(P. 580) Viewing the Counter Use this button to log out from the machine.
PAGE 130
Basic Operations Application Library button You can use these buttons to perform convenient functions by a one-touch operation. For more information, see the manual for Application Library on the online manual website. Use this function to print a secure document. Printing a Document Secured by a PIN (Secure Print)(P. 261)
, , and many other machine settings start from this button. Setting Menu List(P.
PAGE 131
Basic Operations Allows you to copy multiple passports onto one sheet. Making Passport Copies(P. 207) Press to view operation guidance and error causes/solutions. Shortcut buttons Display "Favorite Settings" that are registered to Copy, Fax, and Scan. Adding Buttons to the Home Screen(P. 165) LINKS Customizing the Home Screen(P.
PAGE 132
Basic Operations Screen 2820-02J When you press , a screen appears in which you can check the progress of document processing as well as the status of the machine (the amount of toner remaining in the toner cartridges, etc.) and network settings such as the machine's IP address. Displays the details of any errors that occurred. Countermeasures for Each Message(P.
PAGE 133
Basic Operations Status and logs of copied, printed, and sent/received documents Displays the current status of the selected item. The screen is shown below as an example. Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN communications. Viewing Network Settings(P. 37) Used to safely remove a USB memory device.
PAGE 134
Basic Operations Message Display 2820-02K Messages are displayed on the screen in situations such as when paper runs out or when the expiration of the toner cartridge lifetime is reached. Countermeasures for Each Message(P. 619) When an Error Occurs In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the onscreen instructions to solve the problem. The screen displayed when a paper jam occurs is shown below as an example.
PAGE 135
Basic Operations Basic Operation 2820-02L The display is a touch panel, allowing you to operate directly on the screen. Avoid the following actions. ● The display may malfunction or be damaged. - Pressing forcefully - Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.) - Operating with wet/soiled hands - Operating the display while an object is placed on it ● Before using the touch panel display, peel off the protective film from the display.
PAGE 136
Basic Operations If an item is mistakenly touched ● Slide your finger away then release it from the screen to cancel the selection. To return to the previous screen ● Tap to return to the previous screen. ◼ Scrolling the Screen The scroll bar appears on the screen when there is still information that is undisplayed. If the scroll bar is displayed, flick the screen to scroll in the direction of the flick. Note that the scroll bar only appears while the screen is being touched.
PAGE 137
Basic Operations ● You can change a variety of display-related settings, such as the display language: Settings>(P. 446) (P. 453) ● You can change various settings about the operability such as screen brightness: 129 (P.
PAGE 138
Basic Operations Entering Text 2820-02R When entering text or a number, use the keyboard displayed on the screen. The numeric keys are displayed on the screen to enter only numbers. Switching the Type of Character Tap or <1/#> to switch the type of character that is entered. ● To enter upper case characters, tap . Deleting Text One character is deleted each time characters. is tapped. Holding down allows you to delete successive Moving the Cursor (Entering a Space) Tap or to move the cursor.
PAGE 139
Basic Operations When buttons other than the numeric keys are displayed ● When <+>/<-> or / are displayed, you can tap the buttons to increase or decrease the numeric value or move the cursor. Entering Characters Using a USB Keyboard You can connect a keyboard to the USB port for USB devices on the Front Side(P. 105) or Back Side(P. 107) and enter text from the keyboard. Even while the keyboard is connected, you can enter text from the operation panel.
PAGE 140
Basic Operations Logging in to the Machine 2820-02S If Department ID Management is enabled or System Manager IDs are enabled, you must log in before using the machine. You also need to log in if use of the fax and scan functions is restricted. Department ID Management Login(P. 132) Logging in to Authorized Send(P. 132) Department ID Management Login When the login screen appears, use the procedure below to enter the Department ID and PIN. ● When
PAGE 141
Basic Operations 1 Enter your user name. 1 Select . 2 Enter your user name. ● On how to enter text, see 2 Enter the password. 1 Select . 2 Enter the password. 3 Entering Text(P. 130) . Select , and select the server for your authentication. ● Select the LDAP server where your user name and password are registered. 4 Select . ➠ The login screen switches to the fax or scan function Home screen.
PAGE 142
Basic Operations Placing Originals 2820-02U Place originals on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of originals in the feeder so that they can be scanned continuously. For information on loadable sizes, etc., see Main Unit(P. 670) or Feeder(P. 673) . Placing Originals on the Platen Glass(P. 135) Placing Originals in the Feeder(P.
PAGE 143
Basic Operations Placing Originals on the Platen Glass 1 Open the feeder. 2 Place the original face down on the platen glass. ● Align the corner of the original with the top-left corner of the platen glass. ● To scan transparent originals (for example, tracing paper or transparencies), cover them with plain white paper. 3 Gently close the feeder. ➠ The machine is ready to scan the document. When scanning is complete ● Remove the original from the platen glass.
PAGE 144
Basic Operations 2 Spread the slide guides apart. ● Slide the slide guides outward until they are slightly farther apart than the actual original width. 3 Fan the original stack and align the edges. ● Fan the original stack in small batches, and align the edges by lightly tapping the stack on a flat surface a few times. 4 Place the original(s) face up in the feeder. ● Place the original(s) in the landscape orientation. ● Make sure that the original stack does not exceed the load limit line ( ).
PAGE 145
Basic Operations ➠ The machine is ready to scan the original. Align the slide guides securely against the edges of the original ● Slide guides that are too loose or too tight can cause misfeeds or paper jam. While originals are being scanned ● Do not add or remove originals. When scanning is complete ● Remove the scanned originals from beneath the feeder to prevent paper jams.
PAGE 146
Basic Operations Loading Paper 2820-02W You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you temporarily use a size or type of paper that is not loaded in the paper drawer. See Available Paper(P. 674) for available paper sizes and types. About Paper Precautions for Paper(P. 138) Storing the Paper Printed with the Machine(P.
PAGE 147
Basic Operations Paper handling and storage ● It is recommended that you use paper as soon as possible after unwrapping. Paper remaining unused should be covered with the original wrapping paper and stored on a flat surface. ● Keep the paper wrapped in its original package to protect the paper from moisture or dryness. ● Do not store the paper in such a way that may cause it to curl or fold. ● Do not store the paper vertically or do not stack too much paper.
PAGE 148
Basic Operations Loading Paper in the Paper Drawer 2820-02X 1660-02Y Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P. 145) Loading Regular Size Paper(P. 140) Loading Custom Size Paper(P. 142) ● When loading A5 size paper in the paper drawer of the main unit, see Paper(P. 142) .
PAGE 149
Basic Operations ● Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by dropping it, if it slides out too easily. 2 Adjust the positions of the paper guides to the paper size you want to use. ● While pressing the lock release lever, move the paper guide to align the projection to the appropriate paper size marking.
PAGE 150
Basic Operations » Continue to Specifying Paper Size and Type in the Paper Drawer(P. 155) When changing the paper size or type ● The factory default settings for paper size and type are and , respectively. If you load a different size or type of paper into the machine, make sure to change the settings. If you do not change the settings, the machine cannot print properly. Printing on the Back Side of Printed Paper (Manual 2-Sided Printing) ● You can print on the back side of printed paper.
PAGE 151
Basic Operations 3 Load the paper so that the edge of the paper stack is aligned against the front side of the paper drawer. ● Load the paper with the print side face down. ● Fan the paper stack well, and tap it on a flat surface to align the edges of the paper stack. Do not exceed the load limit line when loading paper ● Make sure that the paper stack does not exceed the load limit line ( ). Loading too much paper can cause paper jams.
PAGE 152
Basic Operations Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. 5 Insert the paper drawer into the machine. ● When you insert the paper drawer with set to , a confirmation screen is displayed. » (P. 548) Continue to Specifying Paper Size and Type in the Paper Drawer(P.
PAGE 153
Basic Operations Loading Paper in the Multi-Purpose Tray 2820-02Y 1660-030 When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer(P. 140) Make sure to insert the paper drawer ● The machine only prints when the paper drawer is inserted, even if paper is loaded in the multi-purpose tray.
PAGE 154
Basic Operations 3 Spread the paper guides apart. ● Press the lock release lever to slide the paper guides outward. 4 Insert the paper into the multi-purpose tray until the paper stops. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges of the paper stack. Do not exceed the load limit guide when loading paper ● Make sure that the paper stack does not exceed the load limit guide ( ). Loading too much paper can cause paper jams.
PAGE 155
Basic Operations 5 Align the paper guides against the edges of the paper. ● Press the lock release lever and slide the paper guides inward until they are aligned securely against the edges of the paper. Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. » Continue to Specifying Paper Size and Type in the Multi-Purpose Tray(P.
PAGE 156
Basic Operations Loading Envelopes 2820-030 Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. You cannot load envelopes in the paper drawer. Before Loading Envelopes(P. 148) In the Multi-Purpose Tray(P. 149) ● This section describes how to load envelopes in the orientation you want, as well as procedures that you need to complete before loading envelopes.
PAGE 157
Basic Operations In the Multi-Purpose Tray Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the short edge toward the machine), with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes. ● Load the envelopes so that the edge with the flap is toward the left side as shown in the illustration.
PAGE 158
Basic Operations Loading Preprinted Paper 2820-031 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper properly so that printing is performed on the correct side of the paper with a logo. Making 1-Sided Printouts on Paper with Logos(P. 150) Making 2-Sided Printouts on Paper with Logos(P. 152) ● This section mainly describes how to load preprinted paper with the proper facing and orientation.
PAGE 159
Basic Operations Printing on Paper with Logos in Landscape Orientation When loading paper in the paper drawer Load the paper with the logo side (the side to print the document) face down. When loading paper in the multi-purpose tray Load the paper with the logo side (the side to print the document) face up.
PAGE 160
Basic Operations Making 2-Sided Printouts on Paper with Logos Printing on Paper with Logos in Portrait Orientation When loading paper in the paper drawer Load the paper with the front logo side (the side to print the first page of the document) face up. When loading paper in the multi-purpose tray Load the paper with the front logo side (the side to print the first page of the document) face down.
PAGE 161
Basic Operations Printing on Paper with Logos in Landscape Orientation When loading paper in the paper drawer Load the paper with the front logo side (the side to print the first page of the document) face up. When loading paper in the multi-purpose tray Load the paper with the front logo side (the side to print the first page of the document) face down.
PAGE 162
Basic Operations Specifying Paper Size and Type 2820-032 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. Specifying Paper Size and Type in the Paper Drawer(P. 155) Specifying Paper Size and Type in the Multi-Purpose Tray(P. 157) Registering Default Paper Settings for the Multi-Purpose Tray(P. 159) Registering a Custom Paper Size(P.
PAGE 163
Basic Operations Specifying Paper Size and Type in the Paper Drawer 2820-033 1 Select in the Home screen. 2 Select the target paper drawer. Home Screen(P. 121) ● When the optional cassette feeding module is installed, its paper drawer is also displayed. 3 Select the paper size. ● If the loaded paper size is not displayed, select . When loading custom size paper 1 Select . 2 Specify the length of the side and side.
PAGE 164
Basic Operations ● In the landscape orientation, select . In the portrait orientation, select . Landscape orientation 4 Portrait orientation Select the paper type. LINKS Loading Paper in the Paper Drawer(P. 140) Limiting the Paper Sizes Displayed(P. 162) Available Paper(P. 674) (P.
PAGE 165
Basic Operations Specifying Paper Size and Type in the Multi-Purpose Tray 2820-034 The screen shown here is displayed when paper is loaded in the multi-purpose tray. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. If the screen shown above is not displayed when paper is loaded ● If you always load the same paper in the multi-purpose tray, you can skip the paper setting operations by registering the paper size and type as the default setting.
PAGE 166
Basic Operations 3 2 Select . Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P. 145) Limiting the Paper Sizes Displayed(P. 162) Available Paper(P.
PAGE 167
Basic Operations Registering Default Paper Settings for the MultiPurpose Tray 2820-035 You can register default paper settings for the multi-purpose tray. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the multi-purpose tray. ● After the default paper setting is registered, the paper setting screen is not displayed when paper is loaded, and the same setting is always used.
PAGE 168
Basic Operations ● If you register the paper size you use frequently on buttons to , you can call them up with one touch. Registering a Custom Paper Size(P. 161) 3 4 Select . Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P. 145) Limiting the Paper Sizes Displayed(P. 162) Available Paper(P.
PAGE 169
Basic Operations Registering a Custom Paper Size 2820-036 You can register up to three frequently used custom paper sizes. 1 Select in the Home screen. 2 Select . 3 Select the registration number. Home Screen(P. 121) Deleting a setting ● Select 4 . Specify the length of the side and side. ● Select or , and enter the length of each side using the numeric keys. 5 Select .
PAGE 170
Basic Operations Limiting the Paper Sizes Displayed 2820-037 You can ensure that only frequently used paper sizes are shown in the screen for selecting the paper size setting. 1 Select in the Home screen. 2 Select (P. 456) (P. 456) (P. 458) (P. 459) (P. 459) (P. 465) (P. 466) (P. 466) (P. 467) (P. 467) (P.
PAGE 465
Setting Menu List (P. 546) (P. 547) (P. 547) (P.
PAGE 555
Setting Menu List