MF525x / MF522x User's Guide USRMA-2873-01 2018-12 en Copyright CANON INC.
Contents Setting Up ............................................................................................................................................................ Main Functions 3 ......................................................................................................................................................... 4 Preparations Required Before Use Preventing Unauthorized Access ..............................................................................................
Configuring E-Mail/I-Fax Communication Settings ............................................................................................ 91 Procedure for Setting a Shared Folder as a Save Location Setting a Shared Folder as a Save Location ........................................................................................ 95 ....................................................................................................... 96 Procedure for Setting a FTP Server as a Save Location .........
Registering Destinations in the Address Book ...................................................................................................... 179 Registering Multiple Destinations as a Group ................................................................................................. 182 Editing the Registered Destinations in the Address Book Using a USB Memory Device ................................................................................. 184 .......................................
Printing a Document Secured by a PIN (Secure Print) Printing via Secure Print ............................................................................................ 262 .............................................................................................................................. 263 Printing from a USB Memory Device (Memory Media Print) .................................................................................... 266 Scanning ................................................
Configuring the Network Security Settings ............................................................................................................ 364 Restricting Communication by Using Firewalls ..................................................................................................... 366 Specifying IP Addresses for Firewall Settings ..................................................................................................
............................................................................................................................................................ 491 ...................................................................................................................................................... 485 .........................................................................................................................................................
Countermeasures for Each Error Code Clearing Paper Jams ................................................................................................................ 633 .............................................................................................................................................. 643 Paper Jams in the Feeder ...................................................................................................................................
Setting Up Setting Up Setting Up ............................................................................................................................................................... 3 Main Functions ...................................................................................................................................................... 4 Preparations Required Before Use ...................................................................................................................
Setting Up Registering the Fax Number and Unit Name .................................................................................................. 81 Selecting the Receive Mode ............................................................................................................................ 82 Connecting the Telephone Line ...................................................................................................................... 83 Configuring Scan Settings .........................
Setting Up Setting Up 261J-000 Before using the functions of the machine, the environmental conditions must be set in advance. To begin with, check the sequences of flow required to complete the setup, and then perform the actual settings. Preparations Required Before Use(P. 6) ● The functions installed on the machine vary depending on the model you purchased. Before using the machine, see Main Functions(P. 4) and check the available functions.
Setting Up Main Functions 261J-001 This manual covers all the functions of the model series you purchased. Before getting started, check which functions are available on the model you purchased.
Setting Up Viewing User's Guide(P.
Setting Up Preparations Required Before Use 261J-002 Set up the machine following steps 1 to 5 in order. For more information about a particular step, click on the link to go to the corresponding section. In addition, to use the machine safely, also check Preventing Unauthorized Access(P. 8) . Step 1 Setting Up Using the Setup Guide(P. 10) Step 2 Setting Up the Network Environment(P. 14) ● Configure the network settings that are not covered in the Setup Guide.
Setting Up Setting from the Remote UI ● When the network environment settings are complete, you can efficiently set the machine from a computer using Remote UI. Starting Remote UI(P. 416) Importing data from another machine to save time ● As long as the model is the same, you can save setting data registered on another Canon printer/ multifunction machine to a computer (export) and load the setting data to this machine (import). Importing/Exporting the Setting Data(P.
Setting Up Preventing Unauthorized Access 261J-003 This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network.
Setting Up access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administrator. Using Firewall to Restrict Transmission A firewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network.
Setting Up Setting Up Using the Setup Guide 261J-004 1660-009 When the machine is turned on ( Turning ON the Machine(P. 116) ) for the first time, the Setup Guide starts up to assist you to configure the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the setting screens are displayed in the following order.
Setting Up 3 Select the setting method. ● For more information about the wireless LAN settings, see Wireless LAN(P. 18) . Step 5 Connecting to a Viewing Application Library The one-touch button referred to as "Application Library" is provided in the Home screen. You can read the description of each function. 1 To finish the Setup Guide, select . ➠ When the Setup Guide is complete, the Home screen appears.
Setting Up Setting the Date/Time 261J-005 Set the date and time for the machine. The date and time are used as the reference for the functions specifying the time, therefore, they need to be set accurately. Setting the Time Zone(P. 12) Setting the Current Date and Time(P. 12) Setting the Daylight Saving Time(P. 13) Setting the Time Zone If the time zone setting is changed, the values set in are also changed accordingly. 1 Select
Setting Up 4 Select . ● Set
Setting Up Setting Up the Network Environment 261J-006 When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specific IP address settings, contact your Internet service provider or Network Administrator. ● If the machine is connected to an unsecured network, your personal information might be leaked to a third party.
Setting Up ● To connect to an IEEE 802.1X network, see Authentication Settings(P. 395) . Configuring IEEE 802.1X Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN(P. 16) Connect to a wired or wireless LAN. ● Proceed to the section that corresponds to the setting you selected in step 2. Connecting to a Wired LAN(P. 17) Connecting to a Wireless LAN(P. 18) Set the IP address as necessary. ● At the time of purchase, the machine is set to automatically acquire an IP address.
Setting Up Selecting Wired LAN or Wireless LAN 261J-007 After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from to or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the manuals for the relevant drivers on the online manual website. 1 Select
Setting Up Connecting to a Wired LAN 261J-008 Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. 1 Connect a LAN cable. ● Connect the machine to a router by using a LAN cable. ● Push the connector in until it clicks into place. 2 Wait for several minutes. ➠ The IP address is set automatically. ● You can set the IP address manually. Setting IP Addresses(P. 31) LINKS Setting Up the Network Environment(P.
Setting Up Connecting to a Wireless LAN 261J-009 Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.
Setting Up ◼ PIN Code Mode Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code Mode(P. 22) ● If the wireless router is set to use WEP authentication, you may not be able to set up connection using WPS.
Setting Up Setting Up Connection Using WPS Push Button Mode 261J-00A 1660-00J If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. 1 Select
Setting Up 8 Wait until message is displayed. 9 Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication). ● You can set the IP address manually. Setting IP Addresses(P.
Setting Up Setting Up Connection Using WPS PIN Code Mode 261J-00C If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help. From a Computer 1 Access your wireless router from a computer and display the screen for entering a WPS PIN code.
Setting Up ● The PIN code must be registered within 10 minutes after selecting in step 7. If an error message is displayed during setup ● Select and return to step 6. From the Operation Panel 9 10 Wait until the message is displayed. Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.
Setting Up Setting Up Connection by Selecting a Wireless Router 261J-00E You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the required setup information, including the SSID and network key ( Checking the SSID and Network Key(P. 30) ).
Setting Up To view details of security settings ● Select the wireless LAN router, and select . To return to the original screen, select . If your wireless router is not found ● Check whether the machine is properly installed and ready to connect to the network. Settings Problems(P. 593) 8 Installation/ Enter the network key that you have written down. ● Enter the network key, and select . ● On how to enter text, see 9 Entering Text(P. 131) . Select .
Setting Up If the IP address of the machine has changed ● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN(P.
Setting Up Setting Up Connection by Specifying Detailed Settings 261J-00F If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols. Checking the SSID and Network Key(P. 30) 1 Select
Setting Up Sets open system authentication, which is also called "open authentication." Uses the WEP key as a password. When is selected ● When connecting to a wireless LAN, the machine experiences an authentication error if the shared key authentication is set on the wireless router. If this happens, the machine automatically changes the setting to and retries the connection. 3 Select the WEP key you want to edit.
Setting Up 8 Select . If an error message is displayed during setup ● Select , check whether the specified settings are correct, and return to step 5. 9 10 Wait until message is displayed. Select . ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.
Setting Up Checking the SSID and Network Key 261J-00H When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router. The SSID and network key may be indicated on these networking devices. Check your devices and write down the necessary information before setting up the connection. For more information, see the instruction manuals for your networking devices or contact your manufacturer. SSID A name given for identifying a specific wireless LAN.
Setting Up Setting IP Addresses 261J-00J Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address settings. Setting IPv4 Address(P. 32) Setting IPv6 Addresses(P.
Setting Up Setting IPv4 Address 261J-00K 1660-00W The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN(P. 17) ). You can test the network connection if necessary. Setting IPv4 Address(P. 32) Testing the Network Connection(P.
Setting Up If you do not want to use DHCP/BOOTP/RARP to assign an IP address ● Select . If you select when these services are unavailable, the machine will waste time and communications resources searching the network for these services. 4 Check that is set to . ● If is selected, change the setting to . 5 Select . ● IP addresses assigned via DHCP override the address obtained via Auto IP.
Setting Up 3 Select 4 Enter the IPv4 address of another device on the network, and select . . ➠ If a proper connection has been established, is displayed. LINKS Setting IPv6 Addresses(P. 35) Viewing Network Settings(P. 38) Configuring WINS(P.
Setting Up Setting IPv6 Addresses 261J-00L The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4 Settings(P. 38) ). You need to set the correct IPv4 settings to use IPv6 addresses. Note that the scan function that uses the scanner driver or MF Scan Utility is not available in an IPv6 environment.
Setting Up [Use IPv6] Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box. [Stateless Address 1] Select the check box when using a stateless address. When not using a stateless address, clear the check box. [Use Manual Address] When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default router address in the corresponding text boxes. [IP Address] Enter an IPv6 address.
Setting Up Selecting settings from the operation panel ● IPv6 settings can also be accessed from
Setting Up Viewing Network Settings 261J-00R Viewing IPv4 Settings(P. 38) Viewing IPv6 Settings(P. 38) Viewing the MAC Address for Wired LAN(P. 38) Viewing the MAC Address and Information for Wireless LAN(P. 39) ● The IP address is not correctly configured if it is displayed as "0.0.0.0". ● Connecting the machine to a switching hub or bridge may result in a connection failure even when the IP address is correctly configured.
Setting Up Viewing the MAC Address and Information for Wireless LAN 1 Select
Setting Up Configuring Settings for Communication with a Computer 261J-00S Specify the protocol and port when operating the machine from a computer via the network. Before configuring the machine for printing or faxing from a computer, perform the basic setup procedures. For more information, see the manuals for the relevant drivers on the online manual website. Configuring Printing Protocols and WSD Functions(P. 41) Configuring Printer Ports(P. 44) Setting Up Print Server(P.
Setting Up Configuring Printing Protocols and WSD Functions 261J-00U Configure the protocols that are used for printing documents from a networked computer. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 425) . 1 Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P. 416) 2 Click [Settings/Registration] on the Portal page. 3 Click [Network Settings].
Setting Up Configuring WSD 1 Select [WSD Settings] 2 Configure the settings as necessary. [Edit]. [Use WSD Printing] Select the check box to print via WSD. When not using WSD printing, clear the check box. [Use WSD Browsing] Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically selected when the [Use WSD Printing] check box is selected.
Setting Up more information about how to install the driver for the WSD network, see the manuals for the relevant drivers on the online manual website. To change the port number ● The same port number used for the machine and a computer must be used for printing protocol. Configuring Printer Ports(P. 44) Changing Port Numbers(P. 373) LINKS Configuring Printer Ports(P.
Setting Up Configuring Printer Ports 261J-00W Printing errors can occur when the IP address of the machine has been changed, or when a printer has been added via the Windows printer folder. These errors are typically caused by incorrect printer port settings. For example, an incorrect port number or port type may have been specified. In such situations, your attempt to print fails because the document data cannot reach the machine.
Setting Up Standard TCP/IP Port This is a standard Windows port. When you use this type of port, you need to add a new port every time that the IP address of the machine is changed. Select this type of port when you are using the machine in an IPv6 environment and when you cannot add an MFNP port. Adding an MFNP port 1 Click [Add Port]. 2 Select [Canon MFNP Port] in [Available port types] and click [New Port]. 3 Select [Auto Detect] and select the machine when it is detected, and then click [Next].
Setting Up ● When the next screen is displayed, follow the instructions on the screen. *When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard]. 5 Click [Finish]. 6 Click [Close]. Changing the port type or number If the printing protocol (LPD or RAW) has been changed on the machine side ( Configuring Printing Protocols and WSD Functions(P. 41) ) or the port number has been changed ( Changing Port Numbers(P.
Setting Up ● If you selected [Raw], change the [Port Number]. ● If you selected [LPR], enter "lp" in [Queue Name]. 3 4 Click [OK]. Click [Close]. LINKS Setting Up Print Server(P.
Setting Up Setting Up Print Server 261J-00X With a print server, you can reduce the load on the computer that you print from. The print server also makes it possible to install the drivers on each computer over the network, which saves you the trouble of installing the drivers on each computer by using the provided CD-ROM/DVD-ROM. To set up a computer on the network as a print server, configure the settings for sharing the printer.
Setting Up 1 Click [Additional Drivers]. 2 Select the check box for the bit architecture that other computers are running, and click [OK]. ● Select additional drivers from the following, according to the operating system of the print server. Print server Select the check box for 32-bit operating systems [x64] 64-bit operating systems [x86] under [Processor] ● If you do not know whether your Windows operating system is a 32-bit or 64-bit version, see Checking the Bit Architecture(P. 702) .
Setting Up 3 Follow the on-screen instructions to install the drivers. LINKS Printing from a Computer(P.
Setting Up Configuring the Machine for Your Network Environment 261J-00Y The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a configuration to suit your network environment. Configuring Ethernet Settings(P. 52) Changing the Maximum Transmission Unit(P.
Setting Up Configuring Ethernet Settings 261J-010 Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode and the Ethernet type. In general, the machine can be used without changing the defaults ( (P. 469) ), but you can change these settings to suit your network environment. 1 Select
Setting Up Simultaneously sends and receives communication data. Use this setting for most environments. 3 4 Select . select the Ethernet type. 5 Select . 6 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Changing the Maximum Transmission Unit(P. 54) Setting a Wait Time for Connecting to a Network(P.
Setting Up Changing the Maximum Transmission Unit 261J-011 In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network. Change the settings of the machine as necessary. For more information, contact your Network Administrator. 1 Select
Setting Up Setting a Wait Time for Connecting to a Network 261J-012 When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new device.
Setting Up Configuring DNS 261J-013 DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 425) .
Setting Up [DHCP Option Settings] [Acquire Host Name] Select the check box to enable Option 12 to obtain the host name from the DHCP server. [DNS Dynamic Update] Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP server. [Acquire DNS Server Address] Select the check box to enable Option 6 to obtain a DNS server address from the DHCP server. [Acquire Domain Name] Select the check box to enable Option 15 to obtain a domain name from the DHCP server.
Setting Up [mDNS Settings] [Use mDNS] Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using DNS. Select the check box to enable mDNS and enter the mDNS name in the [mDNS Name] text box. 3 Click [OK]. Configuring IPv6 DNS 1 Select [IPv6 Settings] 2 Configure IPv6 DNS settings. [Edit]. ● The [Use IPv6] check box must be selected to configure the settings. Setting IPv6 Addresses(P.
Setting Up Enter alphanumeric characters for the name of the domain the machine belongs to, such as "example.com." [DNS Dynamic Update] Select the check box to dynamically update the DNS records whenever the machine's IP address is changed. To specify the type(s) of addresses you want to register to the DNS server, select the check box for [Register Manual Address], [Register Stateful Address], or [Register Stateless Address].
Setting Up Configuring SMB 261J-014 Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending on your network, you may have to set the NetBIOS name and workgroup name. NetBIOS Name In a Windows network that uses NetBIOS, NetBIOS names are used for identifying network-connected computers as well as for file sharing and other network services.
Setting Up [NetBIOS Name] Enter alphanumeric characters for the NetBIOS name of the machine. [Workgroup Name] Enter alphanumeric characters for the name of the workgroup that the machine belongs to. ● NetBIOS names or workgroup names that start with an asterisk (*) cannot be registered to a WINS server. 6 Click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Configuring WINS(P.
Setting Up Configuring WINS 261J-015 Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. ● In order to specify WINS server settings, NetBIOS name and workgroup name are required to be set. Configuring SMB(P. 60) ● The function is not available in an IPv6 network.
Setting Up ● If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the IP address entered in the [WINS Server Address] text box. 6 Click [OK]. 7 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Selecting settings from the operation panel ● WINS settings can also be accessed from
Setting Up Registering LDAP Servers 261J-016 If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the Address Book. Note also that if send function authentication ( LDAP Server Authentication(P. 360) ) is enabled, you must register the server used for authentication. You can register a maximum of five LDAP servers each for searching and for authentication to the machine.
Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ● To prevent errors from occurring when searching for destinations, make sure to check the following: - If the host name is entered for [Server Address], make sure that a DNS server is available in the network.
Setting Up Specify how long the machine searches. [Login Information] Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified. [Do Not Use] Select not to authenticate the machine using the login information. [Use] Select to authenticate the machine using the login information.
Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ● To prevent errors from occurring when searching for destinations, make sure to check the following: - If the host name is entered for [Server Address], make sure that a DNS server is available in the network.
Setting Up [User Name Attribute] Enter the attribute name, to be compared with a user name entered during authentication, consisting of alphanumeric characters (Example: "sAMAccountName"). ● Not required if [Use (Security Authentication)] is selected in [Login Information]. [E-Mail Address Attribute] Enter the attribute name, to be used for obtaining an e-mail address from the authentication server, consisting of alphanumeric characters (Example: "mail").
Setting Up Monitoring and Controlling the Machine with SNMP 261J-017 Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI. You can enable either SNMPv1 or SNMPv3, or both at the same time.
Setting Up 5 Specify SNMPv1 settings. ● If you do not need to change SNMPv1 settings, proceed to the next step. [Use SNMPv1] Select the check box to enable SNMPv1. You can specify the rest of SNMPv1 settings only when this check box is selected. [Use Community Name 1]/[Use Community Name 2] Select the check box to specify a community name. If you do not need to specify a community name, clear the check box. [Community Name] Enter alphanumeric characters for the name of the community.
Setting Up [Use SNMPv3] Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box is selected. [Enable User] Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings, clear the corresponding check box. [User Name] Enter alphanumeric characters for the user name. [MIB Access Permission] Select [Read/Write] or [Read Only] for the access privileges to MIB objects.
Setting Up ● With SNMP, the printer management information, such as printing protocols and printer ports, can be monitored and obtained regularly from a computer on the network. [Acquire Printer Management Information from Host] Select the check box to enable monitoring of the printer management information of the machine via SNMP. To disable monitoring of the printer management information, clear the check box. 8 Click [OK]. 9 Restart the machine.
Setting Up Other Network Settings 261J-018 Configure the following items according to your network environment. Configuring FTP PASV Mode(P. 73) Configuring SNTP(P. 73) Monitoring the Machine from the Device Management Systems(P. 74) Configuring FTP PASV Mode PASV is an FTP communication mode used for file transfer. To connect to an FTP server through a firewall, you must use PASV mode. First check that the PASV mode is set on the FTP server.
Setting Up 5 Select the [Use SNTP] check box and specify the required settings. [Use SNTP] Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box. [NTP Server Name] Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) consisting of alphanumeric characters instead (example: ntp.example.com). [Polling Interval] Specify the interval between one synchronization and the next.
Setting Up specified via the Remote UI. This section also describes the procedure to configure settings for communication between the machine and plug-ins for iW Management Console. *For more information about iW Management Console, contact your local authorized Canon dealer. To use iW Management Console plug-ins ● You need to enable the settings of the dedicated port and the SNMP settings. As for the SNMP settings, set [MIB Access Permission] to [Read/Write] for both SNMPv1 and SNMPv3.
Setting Up ● To change the port number for multicast discovery, see Changing Port Numbers(P. 373) . [Scope Name] To include the machine into a specific scope, enter alphanumeric characters for the scope name. 3 Click [OK]. Notifying a device management software of the power status of the machine 1 Select [Sleep Mode Notification Settings] 2 Select the [Notify] check box and specify the required settings. [Edit].
Setting Up
Setting Up Installing Drivers 261J-019 Install the various drivers and associated software on your computer. 1 Make the necessary preparation before proceeding with the installation. ● Install the optional devices on the main unit in advance. Optional Equipment(P. 689) ● If the machine is supplied with a CD-ROM/DVD-ROM, insert the CD-ROM/DVD-ROM into the drive on the computer. ● You can download drivers and software you are going to use from the Canon website (http:// www.canon.com/).
Setting Up Configuring Initial Settings for Fax Functions 261J-01A 1660-01J Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to the corresponding section. Step 1 Deciding Which Fax Receive Mode to Use(P. 80) Step 2 Registering the Fax Number and Unit Name(P.
Setting Up Deciding Which Fax Receive Mode to Use 261J-01C Before configuring the fax settings, determine which receive mode best suits your intended use. Intended use Receive mode Use fax only/Never use telephone This setting is for when you want to use the machine exclusively for receiving faxes, and you do not want to use the telephone or optional handset. Mostly use telephone/Almost never use fax Connect your telephone or handset to the machine.
Setting Up Registering the Fax Number and Unit Name 261J-01E Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. 1 Select
Setting Up Selecting the Receive Mode 261J-01F Select the receive mode that suits your intended use beforehand ( Use(P. 80) ). 1 Select . 2 Select the receive mode. Deciding Which Fax Receive Mode to ● Select or to select the receive mode for the operations you intend to carry out. ● You may be able to manually set receive modes other than those described below, depending on your country or region. Receiving Faxes(P. 224) To set the receive mode to Select .
Setting Up Connecting the Telephone Line 261J-01H 1660-01S Connect the telephone line to the machine. 1 Connect the telephone line to the machine. ● Connect the included telephone cable to the telephone line jack on the machine ( ) and the telephone line jack on the wall. ● If you are using a telephone or answering machine, connect it to the external telephone jack ( ● If you are using an optional handset, connect it to the handset jack ( ). ).
Setting Up Receiving Faxes(P.
Setting Up Configuring Scan Settings 261J-01J To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to configure the network. The Send Function Setting Tool, an application that is included with the machine, will assist you with the required setup. Set the necessary configuration depending on your purpose and network environment. Saving to a Computer Preparing to Use the Machine as a Scanner(P.
Setting Up Preparing to Use the Machine as a Scanner 261J-01K To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see the manuals for the relevant drivers on the online manual website. In Windows, when connecting this machine to a computer via a wireless or wired LAN, you need to register this machine in "MF Network Scanner Selector" using the following procedure.
Setting Up Procedure for Setting to Send E-Mail/Send and Receive I-Fax 261J-01L Before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 18) Connecting to a Wired LAN(P. 17) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 38) ● An e-mail address to be registered as a destination.
Setting Up Configuring Basic E-Mail Settings 261J-01R This section describes how to configure the e-mail settings by using the Send Function Setting Tool. With the Send Function Setting Tool, you can also register e-mail addresses to the Address Book. ● The Send Function Setting Tool helps you configure the basic settings for sending e-mails.
Setting Up If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK]. 6 2 Confirm the settings and click [OK]. Click [Start]. ● If the login screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. 3 Click [Send to E-mail Settings].
Setting Up With the Send Function Setting Tool, you can register an e-mail address into in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book. [Send Destination Settings] [Destination E-mail Address] Enter the e-mail address that you want to send your scanned originals to.
Setting Up Configuring E-Mail/I-Fax Communication Settings 261J-01S Use the Remote UI to configure the detailed send and receive settings, such as the settings for using the machine to send and receive I-Faxes and the settings for POP authentication and encryption of communication before you send email or I-Faxes. Contact your provider or network administrator for the required settings.
Setting Up Specify the settings required for I-Fax reception [POP RX] Select the check box to receive I-Faxes. [POP Interval] This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax documents on the server, they are automatically received and printed. To disable automatic reception ● Set [POP Interval] to [0]. When [0] is set, you receive I-Faxes manually. Manually(P.
Setting Up [Use SMTP Authentication (SMTP AUTH)] To enable authentication on the SMTP server, select the check box and enter alphanumeric characters in the [User Name] text box. [Set/Change Password] To specify or change the password, enter alphanumeric characters in the [Password] text box. Configuring encrypted communication You can configure encryption of communication with an SMTP or POP3 server. [Use TLS for SMTP] Select the check box to use TLS for encrypting communication with the SMTP server.
Setting Up ● Depending on the network you are using, you may need to change the SMTP or POP3 port setting ( Changing Port Numbers(P. 373) ). For more information, contact your Internet service provider or Network Administrator. LINKS Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 87) Configuring Basic E-Mail Settings(P. 88) Basic Operations for Scanning Originals(P. 280) Using Internet Fax (I-Fax)(P.
Setting Up Procedure for Setting a Shared Folder as a Save Location 261J-01U Before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 18) Connecting to a Wired LAN(P. 17) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 38) ● The name of the computer where the shared folder is located. Computer Name(P.
Setting Up Setting a Shared Folder as a Save Location 261J-01W The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than one device in a network ( Configuring SMB(P. 60) ).
Setting Up If the machine is not displayed in [Device List] ● Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then click [OK]. 6 2 Confirm the settings and click [OK]. Click [Start]. ● If the login screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon]. 3 Click [Store to Shared Folder Settings].
Setting Up [Favorites Number] With the Send Function Setting Tool, you can register a shared folder for saving scanned documents into in the Address Book. Select a number from the drop-down list. [Name for Favorites Number] Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the Address Book. [Store Destination Settings] [Protocol] The protocol that is used for sending scanned documents to a shared folder is displayed.
Setting Up Procedure for Setting a FTP Server as a Save Location 261J-01X Before configuring the machine for scanning to FTP Server, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 18) Connecting to a Wired LAN(P. 17) Make sure that you have the following information: ● The IP address of the machine. Viewing Network Settings(P. 38) ● FTP server name. ● Path to the FTP server and folder name.
Basic Operations Basic Operations Basic Operations ............................................................................................................................................ 102 Parts and Their Functions ................................................................................................................................. 106 Front Side ................................................................................................................................................
Basic Operations Registering Frequently Used Settings ........................................................................................................... 169 Changing the Default Settings for Functions .................................................................................................. 171 Setting Sounds ................................................................................................................................................... 173 Entering Sleep Mode ............
Basic Operations Basic Operations 261J-01Y This chapter describes basic operations, such as how to use the operation panel or how to load the paper, that are frequently performed to use the functions of the machine. ◼ Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display. Parts and Their Functions(P.
Basic Operations ◼ Placing Originals This section describes how to place originals on the platen glass and in the feeder. Placing Originals(P. 135) ◼ Loading Paper This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P. 139) ◼ Customizing the Display This section describes how to rearrange buttons or create shortcut buttons in order to make it easier to use screens shown in the display. Customizing the Display(P.
Basic Operations ◼ Setting Sounds This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending is complete or when an error occurs. Setting Sounds(P. 173) ◼ Entering Sleep Mode This section describes how to set the sleep mode. Entering Sleep Mode(P. 175) ◼ Registering Destinations This section describes how to register destinations for sending faxes or scanned documents. Destinations(P.
Basic Operations 105
Basic Operations Parts and Their Functions 261J-020 This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as loading paper and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on how to use the machine properly. Front Side(P. 107) Back Side(P. 109) Interior(P. 110) Feeder(P.
Basic Operations Front Side 261J-021 Feeder Automatically feeds originals into the machine for scanning. When two or more sheets of original are loaded in the feeder, originals can be scanned continuously. Feeder(P. 111) USB port (for USB device connection) Use this port to connect a third-party USB memory device or USB keyboard. Connecting a USB memory device allows you to print data from the memory device or store scanned originals on the memory device.
Basic Operations Lift handles Hold the lift handles when carrying the machine. Relocating the Machine(P. 571) Operation panel The operation panel consists of keys such as Home key, Stop key, a display, and status indicators. You can perform all the operations and specify settings from the operation panel. Operation Panel(P. 114) Basic Screens(P. 121) Output tray Printed paper is output to the output tray. Power switch Turns the power ON or OFF.
Basic Operations Back Side 261J-023 USB port (for USB device connection) Use this port to connect devices such as a third-party USB keyboard. LAN port Connect a LAN cable when connecting the machine to a wired LAN router, etc. LAN(P. 17) Connecting to a Wired USB port (for computer connection) Connect a USB cable when connecting the machine and a computer. Handset jack Connect an optional handset. External telephone jack Connect your telephone or answering machine. Connecting the Telephone Line(P.
Basic Operations Interior 261J-024 Transport guide (at the back) If there is a paper jam inside the machine, raise the transport guide toward the front of the machine to remove the jammed paper. Clearing Paper Jams(P. 643) Transport guide (at the front) If there is a paper jam inside the machine, raise the transport guide toward the back of the machine to remove the jammed paper. Clearing Paper Jams(P.
Basic Operations Feeder 261J-025 Feeder cover Open when clearing paper jams. Paper Jams in the Feeder(P. 645) Slide guides Adjust these guides to match the width of original. Original supply tray Automatically feeds originals into the machine for scanning. When two or more sheets of original are loaded in the feeder, originals can be scanned continuously. Placing Originals(P. 135) Original output tray Scanned originals are output here.
Basic Operations Multi-Purpose Tray 261J-026 Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release lever that is indicated with an arrow in the illustration to release the lock and slide the paper guides. Paper tray Pull out the paper tray when loading paper. Tray extension Open the tray extension when loading large paper. LINKS Loading Paper in the Multi-Purpose Tray(P.
Basic Operations Paper Drawer 261J-027 Paper guides Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are indicated with arrows in the illustrations to release the locks and slide the paper guides. Lock release lever (for extending the paper drawer) When loading Legal size paper, the paper drawer needs to be extended. Press this lever to release the lock and extend the length of the paper drawer.
Basic Operations Operation Panel 261J-028 ● The angle of the operation panel can be adjusted. Adjust it to an angle that is most comfortable for viewing the panel. Adjusting the Angle(P. 115) Display You can view the progress of the machine and error statuses. The display is also a touch panel, so you can specify settings by touching the screen directly. Basic Screens(P. 121) Basic Operation(P. 128) Sound Volume key Press to adjust volume. Setting Sounds(P.
Basic Operations Customizing the Home Screen(P. 166) Stop key Press to cancel printing and other operations. NFC (Near Field Communication) mark You can also use functions such as printing by waving a mobile device with Canon PRINT Business installed over this mark. Connecting with Mobile Devices(P. 321) Adjusting the Angle When it is difficult to view the touch panel display, adjust the angle of the operation panel. LINKS Basic Operation(P.
Basic Operations Turning ON the Machine 261J-029 This section describes how to turn ON the machine. 1 Make sure that the power plug is firmly inserted into a power outlet. 2 Press the power switch. ➠ The Start screen appears. Operation Panel(P. 114) ● You can select the screen that is displayed first after the machine is turned ON. Startup/Restoration>(P. 448) LINKS Turning OFF the Machine(P.
Basic Operations Turning OFF the Machine 261J-02A This section describes how to turn OFF the machine. 1 Press the power switch. ● It may take some time for the machine to completely shut down. Do not unplug the power cord until the display turns off. ● To restart the machine, wait for at least 10 seconds after the machine is turned OFF. ● You can specify the time for each day of the week and configure a setting to automatically turn OFF the machine. Powering OFF at a Fixed Time(P.
Basic Operations Powering OFF at a Fixed Time 261J-02C You can make a setting so that the power is automatically tuned OFF at a specified time on each day of the week. This allows you to avoid useless power consumption that may occur due to failure to turn OFF the power. By default, this function is disabled. ● For information about the basic operation to set up the machine from Remote UI, see Options from Remote UI(P. 425) . 1 Start the Remote UI and log in to System Manager Mode.
Basic Operations Enter the desired time to turn OFF the power. For any day of the week, leaving the time field blank means that the auto shutdown function is disabled for that day. 5 Click [OK].
Basic Operations Using the Operation Panel 261J-02E You can use the display and keys of the operation panel to configure machine settings or operate functions. This section describes basic usage of the display and keys. Basic Screens(P. 121) Basic Operation(P. 128) Entering Text(P. 131) ● If you want to invert the light and dark parts of the display: ● If you want to adjust the brightness of the display: (P. 473) (P. 473) LINKS Operation Panel(P.
Basic Operations Basic Screens 261J-02F The Home screen or settings screen appears on the display, allowing you to initiate functions such as copy and scan. You can also use the display to check information such as error messages and the machine's operation status. The screen is also a touch panel, so you can perform operations by touching the screen directly. Home Screen(P. 122) Screen(P. 125) Message Display(P.
Basic Operations Home Screen 261J-02H The Home screen is displayed when the power is turned ON or by pressing to specify settings for and register functions. on the operation panel. Use this screen Change page Use this to view another page in the Home screen. You can also flick sideways to change pages. Displays the total volume of printouts. Value(P. 581) Viewing the Counter Use this button to log out from the machine.
Basic Operations Application Library button You can use these buttons to perform convenient functions by a one-touch operation. For more information, see the manual for Application Library on the online manual website. Use this function to print a secure document. Printing a Document Secured by a PIN (Secure Print)(P. 262)
Basic Operations Allows you to copy multiple passports onto one sheet. Making Passport Copies(P. 208) Press to view operation guidance and error causes/solutions. Shortcut buttons Display "Favorite Settings" that are registered to Copy, Fax, and Scan. Adding Buttons to the Home Screen(P. 166) LINKS Customizing the Home Screen(P.
Basic Operations Screen 261J-02J When you select , a screen appears in which you can check the progress of document processing as well as the status of the machine (the amount of toner remaining in the toner cartridges, etc.) and network settings such as the machine's IP address. Displays the details of any errors that occurred. Countermeasures for Each Message(P.
Basic Operations Status and logs of copied, printed, and sent/received documents Displays the current status of the selected item. The screen is shown below as an example. Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN communications. Viewing Network Settings(P. 38) Used to safely remove a USB memory device.
Basic Operations Message Display 261J-02K Messages are displayed on the screen in situations such as when paper runs out or when the expiration of the toner cartridge lifetime is reached. Countermeasures for Each Message(P. 619) When an Error Occurs In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the onscreen instructions to solve the problem. The screen displayed when a paper jam occurs is shown below as an example.
Basic Operations Basic Operation 261J-02L The display is a touch panel, allowing you to operate directly on the screen. Avoid the following actions. ● The display may malfunction or be damaged. - Pressing forcefully - Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.) - Operating with wet/soiled hands - Operating the display while an object is placed on it ● Before using the touch panel display, peel off the protective film from the display.
Basic Operations If an item is mistakenly touched ● Slide your finger away then release it from the screen to cancel the selection. To return to the previous screen ● Tap to return to the previous screen. ◼ Scrolling the Screen The scroll bar appears on the screen when there is still information that is undisplayed. If the scroll bar is displayed, flick the screen to scroll in the direction of the flick. Note that the scroll bar only appears while the screen is being touched.
Basic Operations ● You can change a variety of display-related settings, such as the display language: Settings>(P. 448) (P. 455) ● You can change various settings about the operability such as screen brightness: 130 (P.
Basic Operations Entering Text 261J-02R When entering text or a number, use the keyboard displayed on the screen. The numeric keys are displayed on the screen to enter only numbers. Switching the Type of Character Tap or <1/#> to switch the type of character that is entered. ● To enter upper case characters, tap . Deleting Text One character is deleted each time characters. is tapped. Holding down allows you to delete successive Moving the Cursor (Entering a Space) Tap or to move the cursor.
Basic Operations When buttons other than the numeric keys are displayed ● When <+>/<-> or / are displayed, you can tap the buttons to increase or decrease the numeric value or move the cursor. Entering Characters Using a USB Keyboard You can connect a keyboard to the USB port for USB devices on the Front Side(P. 107) or Back Side(P. 109) and enter text from the keyboard. Even while the keyboard is connected, you can enter text from the operation panel.
Basic Operations Logging in to the Machine 261J-02S If Department ID Management is enabled or System Manager IDs are enabled, you must log in before using the machine. You also need to log in if use of the fax and scan functions is restricted. Department ID Management Login(P. 133) Logging in to Authorized Send(P. 133) Department ID Management Login When the login screen appears, use the procedure below to enter the Department ID and PIN. ● When
Basic Operations 1 Enter your user name. 1 Select . 2 Enter your user name. ● On how to enter text, see 2 Enter the password. 1 Select . 2 Enter the password. 3 Entering Text(P. 131) . Select , and select the server for your authentication. ● Select the LDAP server where your user name and password are registered. 4 Select . ➠ The login screen switches to the fax or scan function Home screen.
Basic Operations Placing Originals 261J-02U Place originals on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of originals in the feeder so that they can be scanned continuously. For information on loadable sizes, etc., see Main Unit(P. 670) or Feeder(P. 673) . Placing Originals on the Platen Glass(P. 136) Placing Originals in the Feeder(P.
Basic Operations Placing Originals on the Platen Glass 1 Open the feeder. 2 Place the original face down on the platen glass. ● Align the corner of the original with the top-left corner of the platen glass. ● To scan transparent originals (for example, tracing paper or transparencies), cover them with plain white paper. 3 Gently close the feeder. ➠ The machine is ready to scan the document. When scanning is complete ● Remove the original from the platen glass.
Basic Operations 2 Spread the slide guides apart. ● Slide the slide guides outward until they are slightly farther apart than the actual original width. 3 Fan the original stack and align the edges. ● Fan the original stack in small batches, and align the edges by lightly tapping the stack on a flat surface a few times. 4 Place the original(s) face up in the feeder. ● Place the original(s) in the landscape orientation. ● Make sure that the original stack does not exceed the load limit line ( ).
Basic Operations Align the slide guides securely against the edges of the original ● Slide guides that are too loose or too tight can cause misfeeds or paper jam. While originals are being scanned ● Do not add or remove originals. When scanning is complete ● Remove the scanned originals from beneath the feeder to prevent paper jams.
Basic Operations Loading Paper 261J-02W You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you temporarily use a size or type of paper that is not loaded in the paper drawer. See Available Paper(P. 674) for available paper sizes and types. About Paper Precautions for Paper(P. 139) Storing the Paper Printed with the Machine(P.
Basic Operations Paper handling and storage ● It is recommended that you use paper as soon as possible after unwrapping. Paper remaining unused should be covered with the original wrapping paper and stored on a flat surface. ● Keep the paper wrapped in its original package to protect the paper from moisture or dryness. ● Do not store the paper in such a way that may cause it to curl or fold. ● Do not store the paper vertically or do not stack too much paper.
Basic Operations Loading Paper in the Paper Drawer 261J-02X 1660-02Y Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Loading Paper in the Multi-Purpose Tray(P. 146) Loading Regular Size Paper(P. 141) Loading Custom Size Paper(P. 143) ● When using A5 size paper, see Loading Regular Size Paper(P. 141) and load it in the landscape orientation.
Basic Operations ● While pressing the lock release lever, move the paper guide to align the projection to the appropriate paper size marking. When loading Legal size paper ● Press the lock release lever, and extend the paper drawer. 3 Load the paper so that the edge of the paper stack is aligned against the paper guide on the rear side of the paper drawer. ● Load the paper with the print side face down. ● Fan the paper stack well, and tap it on a flat surface to align the edges of the paper stack.
Basic Operations 4 Insert the paper drawer into the machine. ● When you insert the paper drawer with set to , a confirmation screen is displayed. » (P. 549) Continue to Specifying Paper Size and Type in the Paper Drawer(P. 156) When changing the paper size or type ● The factory default settings for paper size and type are and , respectively.
Basic Operations When loading longer paper than A4 size ● Press the lock release lever, and extend the paper drawer. 3 Load the paper so that the edge of the paper stack is aligned against the front side of the paper drawer. ● Load the paper with the print side face down. ● Fan the paper stack well, and tap it on a flat surface to align the edges of the paper stack. Do not exceed the load limit line when loading paper ● Make sure that the paper stack does not exceed the load limit line ( ).
Basic Operations 4 Align the paper guides against the edges of the paper. ● Press the lock release lever and slide the paper guides inward until they are aligned securely against the edges of the paper. Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. 5 Insert the paper drawer into the machine.
Basic Operations Loading Paper in the Multi-Purpose Tray 261J-02Y 1660-030 When you want to print on paper that is not loaded in the paper drawer, load the paper in the multi-purpose tray. Load the paper that you usually use in the paper drawer. Loading Paper in the Paper Drawer(P. 141) Make sure to insert the paper drawer ● The machine only prints when the paper drawer is inserted, even if paper is loaded in the multi-purpose tray.
Basic Operations 3 Spread the paper guides apart. ● Press the lock release lever to slide the paper guides outward. 4 Insert the paper into the multi-purpose tray until the paper stops. ● Load the paper with the print side face up. ● Fan the paper stack well, and tap it on a flat surface to align the edges of the paper stack. Do not exceed the load limit guide when loading paper ● Make sure that the paper stack does not exceed the load limit guide ( ). Loading too much paper can cause paper jams.
Basic Operations 5 Align the paper guides against the edges of the paper. ● Press the lock release lever and slide the paper guides inward until they are aligned securely against the edges of the paper. Align the paper guides securely against the edges of the paper ● Paper guides that are too loose or too tight can cause misfeeds or paper jams. » Continue to Specifying Paper Size and Type in the Multi-Purpose Tray(P.
Basic Operations Loading Envelopes 261J-030 Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is face up. You cannot load envelopes in the paper drawer. Before Loading Envelopes(P. 149) In the Multi-Purpose Tray(P. 150) ● This section describes how to load envelopes in the orientation you want, as well as procedures that you need to complete before loading envelopes.
Basic Operations In the Multi-Purpose Tray Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the short edge toward the machine), with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes. ● Load the envelopes so that the edge with the flap is toward the left side as shown in the illustration.
Basic Operations Loading Preprinted Paper 261J-031 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper properly so that printing is performed on the correct side of the paper with a logo. Making 1-Sided Printouts on Paper with Logos(P. 151) Making 2-Sided Printouts on Paper with Logos(P. 153) ● This section mainly describes how to load preprinted paper with the proper facing and orientation.
Basic Operations Printing on Paper with Logos in Landscape Orientation When loading paper in the paper drawer Load the paper with the logo side (the side to print the document) face down. When loading paper in the multi-purpose tray Load the paper with the logo side (the side to print the document) face up.
Basic Operations Making 2-Sided Printouts on Paper with Logos Printing on Paper with Logos in Portrait Orientation When loading paper in the paper drawer Load the paper with the front logo side (the side to print the first page of the document) face up. When loading paper in the multi-purpose tray Load the paper with the front logo side (the side to print the first page of the document) face down.
Basic Operations Printing on Paper with Logos in Landscape Orientation When loading paper in the paper drawer Load the paper with the front logo side (the side to print the first page of the document) face up. When loading paper in the multi-purpose tray Load the paper with the front logo side (the side to print the first page of the document) face down.
Basic Operations Specifying Paper Size and Type 261J-032 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. Specifying Paper Size and Type in the Paper Drawer(P. 156) Specifying Paper Size and Type in the Multi-Purpose Tray(P. 158) Registering Default Paper Settings for the Multi-Purpose Tray(P. 160) Registering a Custom Paper Size(P.
Basic Operations Specifying Paper Size and Type in the Paper Drawer 261J-033 1 Select in the Home screen. 2 Select the target paper drawer. Home Screen(P. 122) ● When the optional paper feeder is installed, its paper drawer is also displayed. 3 Select the paper size. ● If the loaded paper size is not displayed, select . When loading custom size paper 1 Select . 2 Specify the length of the side and side.
Basic Operations ● In the landscape orientation, select . In the portrait orientation, select . Landscape orientation 4 Portrait orientation Select the paper type. LINKS Loading Paper in the Paper Drawer(P. 141) Limiting the Paper Sizes Displayed(P. 163) Available Paper(P. 674) (P.
Basic Operations Specifying Paper Size and Type in the Multi-Purpose Tray 261J-034 The screen shown here is displayed when paper is loaded in the multi-purpose tray. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. If the screen shown above is not displayed when paper is loaded ● If you always load the same paper in the multi-purpose tray, you can skip the paper setting operations by registering the paper size and type as the default setting.
Basic Operations 3 2 Select . Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P. 146) Limiting the Paper Sizes Displayed(P. 163) Available Paper(P.
Basic Operations Registering Default Paper Settings for the MultiPurpose Tray 261J-035 You can register default paper settings for the multi-purpose tray. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the multi-purpose tray. ● After the default paper setting is registered, the paper setting screen is not displayed when paper is loaded, and the same setting is always used.
Basic Operations ● If you register the paper size you use frequently on buttons to , you can call them up with one touch. Registering a Custom Paper Size(P. 162) 3 4 Select . Select the paper type. LINKS Loading Paper in the Multi-Purpose Tray(P. 146) Limiting the Paper Sizes Displayed(P. 163) Available Paper(P.
Basic Operations Registering a Custom Paper Size 261J-036 You can register up to three frequently used custom paper sizes. 1 Select in the Home screen. 2 Select . 3 Select the registration number. Home Screen(P. 122) Deleting a setting ● Select 4 . Specify the length of the side and side. ● Select or , and enter the length of each side using the numeric keys. 5 Select .
Basic Operations Limiting the Paper Sizes Displayed 261J-037 You can ensure that only frequently used paper sizes are shown in the screen for selecting the paper size setting. 1 Select in the Home screen. 2 Select
Basic Operations Automatically Selecting an Appropriate Paper Source for Each Function 261J-038 Enable or disable the automatic paper source selection feature for each paper source. If this feature is set to , the machine automatically selects a paper source that is loaded with paper of the appropriate size for each print job.
Basic Operations Customizing the Display 261J-039 In order to make the Home screen easier to use, you can customize it. In addition, you can work more efficiently by registering your favorite settings to the Basic Features screen for each function. Customizing the Home Screen You can rearrange buttons that are displayed in the Home screen. In addition, you can customize the Home screen to make it easier to select functions by adding shortcut buttons. Customizing the Home Screen(P.
Basic Operations Customizing the Home Screen 261J-03A You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred arrangement. You can also change the order that they are displayed in. Adding Buttons to the Home Screen(P. 166) Changing the Arrangement of Buttons(P. 167) Adding Buttons to the Home Screen You can add shortcut buttons to the Home screen for frequently used functions such as , , and .
Basic Operations ● Clear the check box for the name of the button you want to remove and then select . Once you remove a registered button, a space appears where the button was displayed in the Home screen. If necessary, delete the space. 5 Read the message that is displayed, and select . ➠ A button for the newly selected settings is added to the Home screen. ● If the Home screen is full and no more settings can be registered, delete registered buttons and spaces in .
Basic Operations 5 Select . LINKS Basic Operation(P.
Basic Operations Registering Frequently Used Settings 261J-03C If you register your frequently used settings as "favorite settings," you can quickly call up the same settings every time you make copies, send a fax, or scan. In addition, if you register complicated settings as "favorite settings," you can quickly call them up for ease of operation. You can also assign registered setting combinations to a shortcut button displayed in the Home screen.
Basic Operations 6 Select whether to register the settings as a shortcut button. ● If you select , a message appears. Check the message and then select . The registered setting combination is added to the Home screen as a shortcut button. ● If the Home screen is full and the shortcut button cannot be added, use to delete registered buttons or blanks. Customizing the Home Screen(P. 166) ● Registered settings are retained even when the machine is turned OFF.
Basic Operations Changing the Default Settings for Functions 261J-03E The default settings are the settings that are displayed whenever you turn ON the machine, or when you select . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the same settings every time you perform an action. ◼ Copy For information about changeable setting items, see
Basic Operations
Basic Operations Setting Sounds 261J-03F The machine produces sounds in a variety of situations, such as when fax sending is complete or when a paper jam or error occurs. You can set the volume of each of these sounds individually. ◼ Adjusting 1 Press the 2 Adjust the volume, and select . ( ) key. ● To mute the sound, move the cursor all the way to the left. ◼ Adjusting 1 Press the ( ) key. ● For the model without fax functionality, proceed to step 3.
Basic Operations Setting Description Confirmation sound each time a key on the operation panel or button on the display is pressed Sound produced when an invalid key operation is performed, such as when you enter a number outside the valid setting range Sound produced when a toner cartridge is almost empty Sound produced when a paper jam or other error occurs Sound produced when an operation such as copying or
Basic Operations Entering Sleep Mode 261J-03H The sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can on the operation panel. save power simply by pressing When in sleep mode ● When the machine enters sleep mode, lights up yellow green.
Basic Operations
Basic Operations Registering Destinations 261J-03J 1660-03J You can register frequently used fax/scan destinations in the Address Book and easily select them when needed ( Registering Destinations in the Address Book(P. 179) ). Destinations can be searched alphabetically, from lists in the Address Book, or by entering three-digit numbers (coded dial numbers). You can also specify destinations more quickly by using the following features.
Basic Operations < > Displays destinations for I-Faxes. < > Displays destinations for shared folders and FTP servers. Registration of destinations is performed from the computer. Setting a Shared Folder as a Save Location(P. 96) Registering Destinations from Remote UI(P. 428) < > Displays a list of destinations registered in Group Dial. ● Use the computer to register a shared folder or FTP server as the destination for scans. Setting a Shared Folder as a Save Location(P.
Basic Operations Registering Destinations in the Address Book 261J-03K This section describes how to register destinations from the operation panel. You can also use the Remote UI to register destinations. Registering Destinations from Remote UI(P. 428) 1 Select
in the Home screen. 2 Select Home Screen(P. 122) ● If a screen appears prompting you to enter a PIN, enter the PIN for the Address Book and select . Restricting Use of the Address Book(P.Basic Operations 6 Select conditions to display the search result. Searches and displays the users that meet all the search criteria specified in steps 3 and 4. If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users. 7 Select . ➠ The users meeting your search criteria are displayed.
Basic Operations If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting . If it takes time for transmissions to start, such as when there is a poor telephone connection, you can adjust the transmission start speed downward. Specify to according to the transmission conditions when registering overseas fax numbers.
Basic Operations Registering Multiple Destinations as a Group 261J-03L You can select multiple destinations that have already been registered and register them together as a group. This section describes how to register a group from the operation panel. You can also use the Remote UI to register a group. Registering Destinations from Remote UI(P. 428) ● Only destinations of the same type of address can be registered in the same group.
Basic Operations 9 Repeat steps 6 to 8 until you have registered all of the destinations that you want to register, and then select . To view information about the destination ● Select the target destination, and select . To remove a destination from the group ● Select the destination that you want to remove from the group, and select 10 Select . 11 Select or . .
Basic Operations Editing the Registered Destinations in the Address Book 261J-03R You can change your settings, such as changing a registered fax number or name, changing the type of destination registered as a fax number to an e-mail destination, changing a coded dial number, and adding or deleting group destinations. You can also delete destinations or groups. ● If you delete a destination from the Address Book, it is also deleted from the favorite settings. Frequently Used Settings(P.
Basic Operations Using a USB Memory Device 261J-022 When using a USB memory, insert it into the USB port on the machine. Before using a USB memory device ● The supported formats of USB memory device are FAT16 and FAT32.
Basic Operations Printing from a USB Memory Device (Memory Media Print)(P. 266) Saving Data to a USB Memory Device(P.
Copying Copying Copying ................................................................................................................................................................ 188 Copy Basic Features Screen .............................................................................................................................. 190 Basic Copy Operations ......................................................................................................................................
Copying Copying 261J-03S 1660-03S This chapter describes basic copy operations and various useful copy functions. ◼ Using Basic Operations Copy Basic Features Screen(P. 190) Basic Copy Operations(P. 192) Canceling Copies(P. 197) Checking the Copying Status and Log(P. 198) ◼ Enhancing Quality Enhancing and Adjusting Copy Quality(P. 200) Selecting the Type of Original for Copying(P. 201) Adjusting Sharpness for Copying (Sharpness)(P. 202) Erasing Dark Borders When Copying (Erase Frame)(P.
Copying Making Passport Copies(P.
Copying Copy Basic Features Screen 261J-03U When you select in the Home screen, the Copy Basic Features screen appears. Current setting status and setting buttons The setting status, such as copy ratio, copy paper, and number of copies, are displayed. To copy correctly, be sure to check the settings displayed here. When you want to change a setting, select the desired setting item. Basic Copy Operations(P.
Copying You can collectively restore the default settings. Use this button to start copying.
Copying Basic Copy Operations 261J-03W This section describes the basic operation procedure used to copy an original. 1 Place the original(s). 2 Select in the Home screen. 3 4 Placing Originals(P. 135) Select in the Copy Basic Features screen. Screen(P. 190) Copy Basic Features Enter the number of copies, and select . ● If you have entered an incorrect value, use 5 Home Screen(P. 122) to clear it. Specify the copy settings as necessary.
Copying ◼ Adjusting the Background Density density Adjust the background ● Depending on the original color, portions other than the background may be affected. ● When you set to , automatic adjustment is performed so that the background color becomes white. In this case, is automatically set to ( Selecting the Type of Original for Copying(P. 201) ).
Copying Specify the original orientation, opening type, and finishing type. Enlarging or Reducing You can enlarge or reduce copies by using a preset copy ratio such as A4>, or by setting a custom copy ratio in increments of 1 %. ● If you make a setting for after setting the copy ratio, the setting of reduction ratio in takes priority. Select the copy ratio <100% 1:1> Makes copies at copy ratio 100%.
Copying Selecting Copy Paper Specify the paper source that contains the paper to use for printing out copies. ● You must first specify the size and type of paper that is loaded in the paper source. Specifying Paper Size and Type(P. 155) Loading Paper(P. 139) Select the paper source Uses the paper that is loaded in the multi-purpose tray to make copies. Uses the paper that is loaded in the paper drawer (Drawer 1) of the machine to make copies.
Copying ● Repeat this step until you finish scanning the entire original. 2 Select . ● When the or message is shown in the display. Countermeasures for Each Message(P. 619) When copying originals with text or images that extend to the edges of the page ● The edges of the original might not be copied. For more information about the scan margins, see Unit(P. 670) .
Copying Canceling Copies 261J-03X If you want to cancel copying immediately after selecting , select on the screen or press operation panel. You can also cancel copying after checking the copy status. on the ◼ Select on the Screen That is Displayed While Copying ◼ Press to Cancel If the Screen Displays a List of Documents When is Pressed Originals have been scanned and are waiting to be printed. Select a copy document to be canceled, and select .
Copying Checking the Copying Status and Log 261J-03Y You can check the current copy statuses and the logs for copied documents. ● When is set to , you cannot check the copy job log. (P. 548) Useful in the Following Cases ● When some long time has already passed after scanning of your original to be copied but printing of the document has not started yet, you may want to see the waiting list of the documents waiting to be printed.
Copying ➠ Displays detailed information about the document. When a three-digit number is shown in the case of ● This number represents an error code. Countermeasures for Each Error Code(P. 633) LINKS Basic Copy Operations(P. 192) Canceling Copies(P.
Copying Enhancing and Adjusting Copy Quality 261J-040 You can improve the copy quality by specifying more detailed settings, such as selecting the optimum image quality, erasing unnecessary shadows, etc. Selecting the Type of Original for Copying(P. 201) Adjusting Sharpness for Copying (Sharpness)(P. 202) 200 Erasing Dark Borders When Copying (Erase Frame)(P.
Copying Selecting the Type of Original for Copying 261J-041 You can select the optical image quality for the copy depending on the original type, such as text-only documents, documents with charts and graphs, or magazine photos. Select the original type Suitable when copying documents that contain both text and photos. Suitable when making a high quality copy of documents that contain both text and photos.
Copying Adjusting Sharpness for Copying (Sharpness) 261J-042 You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjust the sharpness Example: If you want to sharpen text and lines written in pencil Example: If you want to improve the appearance of magazine photos LINKS Basic Copy Operations(P.
Copying Erasing Dark Borders When Copying (Erase Frame) 261J-043 When copying originals that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages from thick book, dark borders may appear. enables you to erase these frame lines and dark borders. ● The width of the frame to erase is increased or decreased relative to the setting. ● is not available when using .
Copying Useful Copy Functions 261J-044 This section describes useful copy functions to save paper and improve copying operation efficiency. Copying Multiple Documents onto One Sheet (N on 1)(P. 205) Collating Copies by Page(P. 206) Making Passport Copies(P. 208) 204 Making ID Card Copies(P.
Copying Copying Multiple Documents onto One Sheet (N on 1) 261J-045 You can reduce the size of a multiple-page original and arrange all pages on one side of the paper. You can save the number of sheets as the document can be copied on fewer pages than those of the original. ● Using reduces the copy ratio automatically (the copy ratio is displayed on the screen).
Copying Collating Copies by Page 261J-046 When preparing multiple copies of multi-page originals, set to to collate copies in sequential page order. This function is useful when preparing handouts for meetings or presentations. The copies are grouped by page and not collated.
Copying Making ID Card Copies 261J-047 1660-048 You can use to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or ID card. ● is automatically set to <100% 1:1>. Place the card on the platen glass Original> LINKS Basic Copy Operations(P.
Copying Making Passport Copies 261J-048 You can copy multiple passports onto one sheet. 1 Place the passport with the desired pages open on the platen glass. Placing Originals(P. 135) 2 Select in the Home screen. 3 Select the layout. Home Screen(P. 122) <2 on 1 (2-Sided)> Copies four facing pages of passports onto one side of paper in total. Copies eight facing pages of passports onto both sides of paper in total.
Copying 6 Select . ➠ The first passport is scanned. 7 Place the next passport on the platen glass, and select . ● You can also specify and separately for each passport. ● Repeat this step until you finish scanning all of the passports. 8 Select . LINKS Basic Copy Operations(P.
Faxing Faxing Faxing ................................................................................................................................................................... 211 Fax Basic Features Screen ................................................................................................................................. 214 Basic Operations for Sending Faxes .................................................................................................................
Faxing Faxing 261J-049 1660-049 This chapter describes fax settings, basic fax operations and various other useful functions to suit your needs, such as PC Fax to send documents directly from computers, Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the office. ● You need to complete some procedures before using fax functions. Functions(P.
Faxing ◼ Receiving According to Your Purposes Various Receiving Methods(P. 234) Saving Received Documents into the Machine (Memory Reception)(P. 235) ◼ Forwarding All the Received Documents Forwarding the Received Documents Automatically(P. 237) ◼ Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax)(P.
Faxing ◼ Sending and Receiving Faxes via the Internet Using Internet Fax (I-Fax)(P.
Faxing Fax Basic Features Screen 261J-04A Selecting in the Home screen displays the FAX Basic Features screen that appears when you sending faxes. tab Select this tab to directly enter a destination. tab Select this tab to search for an LDAP server, enter a coded dial, or specify a destination using the recall settings. Basic Operations for Sending Faxes(P. 215) Recalling Previously Used Settings for Sending (Recall Settings)(P.
Faxing Basic Operations for Sending Faxes 261J-04C This section describes the basic operation procedure used to fax an original. ● You need to complete some procedures before using fax functions. Functions(P. 79) 1 Place the original(s). 2 Select in the Home screen. Configuring Initial Settings for Fax Placing Originals(P. 135) Home Screen(P. 122) ● If the login screen appears, specify the user name, the password, and the authentication server. in to Authorized Send(P.
Faxing 3 Select the check box for the desired destination, and select . ● If a destination is selected from in the Home screen, the Fax Basic Features screen can be displayed while the selected destination remains being specified. Specifying from Coded Dial Numbers Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number.
Faxing Entering Destinations Directly For a destination that is not registered in the Address Book, specify it by entering a fax number. 1 Enter the fax number in the tab. ● If your machine is connected to a PBX (Private Branch Exchange), select before entering the destination. If is not available, you need to register the R-key settings. ● If you have entered an incorrect value, use (P. 527) to clear it.
Faxing ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. 4 Enter the search target character string, and select . ● On how to enter text, see Entering Text(P. 131) . ● To specify multiple search criteria, repeat steps 3 and 4. 5 Select . 6 Select conditions to display the search result.
Faxing To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select the check box for the destination to be deleted, and select . ● If you select the Group Dial check box, you can view the destinations registered in the group by selecting . 3 5 Select . Specify the scanning settings as necessary.
Faxing ◼ Adjusting Sharpness Select in the tab Adjust the sharpness Example: If you want to sharpen text and lines written in pencil Example: If you want to improve the appearance of magazine photos Scanning 2-Sided Originals The machine can automatically scan the front and back sides of originals in the feeder.
Faxing Select <2-Sided Original> in the tab Select or Select for originals whose images on the front and back sides face the same direction. Select for originals whose images on the front and back sides face in opposite directions. 6 Select . ● If the screen is displayed, check whether the destination is correct, and then select . ➠ Scanning of the original starts.
Faxing Useful Functions When Sending(P. 227) Checking Status and Log for Sent and Received Documents(P.
Faxing Canceling Sending Faxes 261J-04E If you want to cancel sending faxes immediately after selecting , select on the display or press the operation panel. You can also cancel sending faxes after checking the fax status. on ◼ Select on the screen during fax transmission ◼ Press to cancel If the screen displays a list of documents when is pressed Originals have been scanned and are waiting to be processed. Select the document to cancel, and select .
Faxing Receiving Faxes 261J-04F This section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some procedures for using fax functions before specifying the receiving settings. Configuring Initial Settings for Fax Functions(P. 79) ● The machine can print received fax documents on A4 or Letter size paper.
Faxing ● You can set the machine to automatically receive faxes when an incoming call rings within (P. 533) a specified timeframe. When the call is a fax After an incoming call rings, the machine receives the fax automatically. When the call is a telephone call The answering machine activates, enabling the caller to leave a message. If you pick up the handset before the answering machine starts recording a message, you can talk with the caller.
Faxing Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call. Enables you to specify the duration during which an incoming call rings for a telephone call. Enables you to specify how the machine operates if you do not pick up the handset while an incoming call is ringing. Select to disconnect the call or to receive an incoming fax.
Faxing Useful Functions When Sending 261J-04H This section describes how to forward a fax again to a previously specified destination, how to send a fax after a phone call, and how to save a copy of a fax document. Recalling Previously Used Settings for Sending (Recall Settings)(P. 228) Sending a Fax after a Phone Call (Manual Sending)(P. 231) 227 Saving a Copy of a Sent Original(P.
Faxing Recalling Previously Used Settings for Sending (Recall Settings) 261J-04J You can recall the destinations specified in the past. When you specify a previously used destination, the machine also sets the same fax settings such as density you used the last time you sent documents to that destination. ● When is set to , you cannot use this feature. Previously Used Destinations(P.
Faxing ➠ The selected destination and the fax settings used at the time are specified. You can also change the settings before sending. To delete destinations When you transmitted to multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select the check box for the destination to be deleted, and select . ● If you select the Group Dial check box, you can view the destinations registered in the group by selecting .
Faxing 3 Select . ➠ The faxes are sent. LINKS Basic Operations for Sending Faxes(P.
Faxing Sending a Fax after a Phone Call (Manual Sending) 261J-04K You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Select to send your faxes. ● You need to connect your telephone or the optional handset to the machine beforehand. 1 Place the original(s). Placing Originals(P. 135) ● The machine cannot automatically scan both sides of the originals in Manual Sending.
Faxing LINKS Basic Operations for Sending Faxes(P. 215) Canceling Sending Faxes(P. 223) Checking Status and Log for Sent and Received Documents(P.
Faxing Saving a Copy of a Sent Original 261J-04L In addition to the address specified when the fax is sent, you can also send faxed documents to a preset storage address for archiving. This is useful for keeping a log of what has been sent. You can specify a fax number, an e-mail address, a shared folder on the computer, an FTP server or an I-Fax as the storage address. ● Only destinations in the Address Book can be specified as a storage address.
Faxing Various Receiving Methods 261J-04R You can store received faxes in the machine's memory without printing them. You can reduce fax paper waste by checking the detailed information of fax documents and only printing necessary documents. Saving Received Documents into the Machine (Memory Reception)(P.
Faxing Saving Received Documents into the Machine (Memory Reception) 261J-04S You can store received faxes into memory of the machine, and then print them later. This feature can prevent unauthorized persons from seeing confidential documents unintentionally. Storing Documents into Memory(P. 235) Printing Documents in Memory(P. 236) Checking/Forwarding/Deleting Documents in Memory(P. 236) Storing Documents into Memory To store received documents into memory, set
Faxing Printing Documents in Memory To print received documents in memory, set
Faxing Forwarding the Received Documents Automatically 261J-04U The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically(P. 237) Printing Documents to be Forwarded(P. 237) Printing/Resending/Deleting Documents that Failed to be Forwarded(P.
Faxing 2 Select . 3 Select the document you want to print/resend/delete. ➠ Displays detailed information about the document. ● To print the document, select . ● To resend the document, select , select the check box for the target destination, and then select . ● To delete the document, select . ● You can use the Remote UI to preview the documents that failed to be forwarded. of Documents That Failed To Be Forwarded(P.
Faxing Checking Status and Log for Sent and Received Documents 261J-04W The statuses and communication logs for sent and received fax and I-Fax documents can be checked separately for sending and receiving. ● When is set to , you cannot check the communication logs. Log>(P. 548) . 2 Select or . 3 Check the statuses and communication logs for sent and received documents.
Faxing When a three-digit number is shown in the case of ● This number represents an error code. Countermeasures for Each Error Code(P. 633) LINKS Basic Operations for Sending Faxes(P. 215) Canceling Sending Faxes(P. 223) Receiving Faxes(P. 224) Sending I-Faxes(P. 245) Receiving I-Faxes(P. 252) Printing Reports and Lists(P.
Faxing Sending Faxes from Your Computer (PC Fax) 261J-04X You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to specify the basic fax settings ( Configuring Initial Settings for Fax Functions(P. 79) ) and install the fax driver on your computer. For more information about how to install the fax driver, see the manuals for the relevant drivers on the online manual website.
Faxing Sending PC Faxes 261J-04Y ● When is set to on the machine, you cannot send faxes from computers. Restricting Fax Sending from a Computer(P. 406) ● You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine. For more information, click [Help] on the fax driver screen. Setting the Department ID Management(P. 352) 1 Open a document in an application and display the print dialog box.
Faxing 4 Repeat steps 2 and 3 to add concurrent destinations. ● You can also add a destination by clicking [Add Next Destination] in step 3. ● If you need to specify a number to dial an outside line, select [Detailed Settings] [Add Outside Dialing Prefix to G3/G4/IP Fax Number] and enter the number in [Outside Dialing Prefix]. The specified number is added to the beginning of the fax number when the machine dials. ● To make it easier to specify destinations using the Address Book.
Faxing Using Internet Fax (I-Fax) 261J-050 The Internet Fax (I-Fax) function allows you to send and receive faxes over the Internet. Originals are sent attached as TIFF images files to e-mail. Since a telephone connection is not used, you can send faxes to distant locations and send documents with many pages without worrying about communications charges. Some advance preparation is required, Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 87) such as specifying the mail server settings.
Faxing Sending I-Faxes 261J-051 To send a fax to a computer or another I-Fax-compatible device, specify an e-mail address instead of a fax number as the destination. If you send an I-Fax to a computer, it is sent as an e-mail attachment in TIFF format. And in the same way as when you send e-mail to a computer, you can specify multiple destinations and specify Cc and Bcc destinations. 1 Place the original(s). 2 Select in the Home screen. Placing Originals(P. 135) Home Screen(P.
Faxing 4 Select the check box for the desired destination, and select . ● If a destination is selected from in the Home screen, the Basic Features screen for I-Fax sending can be displayed while the selected destination remains being specified. Specifying from Coded Dial Numbers Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number.
Faxing ● When is set to , a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, select . To specify a different destination, Displaying Destinations in select and then re-enter the three-digit coded dial number. Address Book(P.
Faxing 4 Enter the search target character string, and select . ● On how to enter text, see Entering Text(P. 131) . ● To specify multiple search criteria, repeat steps 3 and 4. 5 Select . 6 Select conditions to display the search result. Searches and displays the users that meet all the search criteria specified in steps 3 and 4.
Faxing ● If you selected or , the destination is specified in the field. ● and addresses can only be selected using or . To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select the check box for the destination to be deleted, and select .
Faxing Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations(P. 177) . 1 Select in the tab. 2 Select . 3 Select the check box for the desired reply-to address, and select . ● The reply-to address that can be specified is always one of the e-mail addresses registered in the Address Book. 8 Select .
Faxing 2 Click [Settings/Registration] on the Portal page. 3 Select [TX Settings] 4 Click [Clear] in [Clear Mail Box]. 5 Read the message that is displayed, and click [OK]. Remote UI Screen(P. 417) [Network Settings - E-Mail/I-Fax Settings]. ➠ E-mail is deleted from the mailbox. ● If you always want to send with the same settings: Changing the Default Settings for Functions(P. 171) ● If you want to register a combination of settings to use when needed: Settings(P.
Faxing Receiving I-Faxes 261J-052 ◼ When an I-Fax Arrives When an I-Fax arrives, the Data indicator on the operation panel blinks. After the I-Fax is completely received, the document is printed out automatically and the indicator goes out. ● To cancel reception, select .
Printing Printing Printing ................................................................................................................................................................ 254 Printing from a Computer ................................................................................................................................ 255 Canceling Prints ...........................................................................................................................................
Printing Printing 261J-053 There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver or print image files from a USB memory device. Make full use of the print functions to suit your needs. ◼ Printing from a Computer You can print a document made on your computer by using the printer driver. Printing from a Computer(P.
Printing Printing from a Computer 261J-054 You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways. Before you can use this function, you need to complete some procedures, such as installing the printer driver on your computer.
Printing ● By setting to , you can print from the paper source specified in the printer driver, regardless of the paper settings on the machine. (P. 493) 1 Open a document in an application and display the print dialog box. 2 Select the printer driver for this machine, and click [Preferences] or [Properties]. 3 Specify the print settings as necessary, and click [OK]. ● Switch the tab according to the settings.
Printing Canceling Prints 261J-055 You can cancel printing from your computer or on the operation panel of the machine. From a Computer(P. 257) From the Operation Panel(P. 258) From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. 1 Double-click the printer icon. When the printer icon is not displayed ● Open the printer folder ( Displaying the Printer Folder(P.
Printing From the Operation Panel Cancel printing using ◼ Press or . to Cancel If the Screen Displays a List of Documents When Select the document you want to cancel, and select is Pressed . ◼ Check the Print Job Status Before Canceling Select the document in the tab ● Several pages may be output after you cancel printing. LINKS Basic Printing Operations(P.
Printing Checking the Printing Status and Log 261J-056 You can check the current print statuses and the logs for printed documents. ● When is set to , you cannot check the print logs. (P. 548) Useful in the Following Cases ● When your documents are not printed for a long time, you may want to see the waiting list of the documents waiting to be printed.
Printing ➠ Displays detailed information about the document. ● The displayed document name or user name may not reflect the actual document or user name. When a three-digit number is shown in the case of ● This number represents an error code. Countermeasures for Each Error Code(P. 633) LINKS Basic Printing Operations(P. 255) Canceling Prints(P.
Printing Various Printing Methods 261J-057 This section describes how to print a document by adding a PIN, and how to print a file stored on a USB memory device without using the printer driver. Printing a Document Secured by a PIN (Secure Print)(P. 262) Printing from a USB Memory Device (Memory Media Print)(P.
Printing Printing a Document Secured by a PIN (Secure Print) 261J-058 By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print," and the document that is protected by a PIN is called a "secured document." Using Secure Print keeps printouts of confidential documents from being left unattended. Printing via Secure Print(P.
Printing Printing via Secure Print 261J-059 This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the machine. Sending a Secured Document from a Computer to the Machine(P. 263) Printing Out Secured Documents(P. 264) Changing the Valid Time Period for Secured Documents(P.
Printing Printing Out Secured Documents Prints secured documents sent to the machine. After a valid time period ( Changing the Valid Time Period for Secured Documents(P. 265) ) has elapsed, the secured document will be deleted from the memory of the machine and can no longer be printed. ● If secured documents are left unprinted, they occupy the memory and may prevent the machine from printing even ordinary (not secured) documents. Make sure that you print your secured documents as soon as you can.
Printing Changing the Valid Time Period for Secured Documents You can change the valid time period from the time secured document data is sent to the machine until the time it is deleted within a certain period of time. 1 Select
Printing Printing from a USB Memory Device (Memory Media Print) 261J-05A You can print files directly by connecting a USB memory device to the machine. Using this function, you can print without using a computer. For more information about the available USB memory devices and how to insert/remove the USB memory device, see Using a USB Memory Device(P. 185) . ● It is necessary to set
Printing Preview Details ● You can specify the file display method used to display the screen. Display Settings>(P. 540) or as the default setting for the file sort order. (P. 541) 1 Select . 2 Select the criteria for file sorting.
Printing Uses the paper that is loaded in the multi-purpose tray to print files. Uses the paper that is loaded in the paper drawer (Drawer 1) of the machine to print files. ● When the optional paper feeder is installed, its paper drawer is also displayed. ● When specifying other print settings, select . ● is not available for printing PDF files. You can adjust the brightness of images. ● When specifying other print settings, select .
Printing Prints on both sides of paper in such a way that the printed pages are opened vertically when bound. ● <2-Sided Printing> may not be available with some sizes or types of paper. Available Paper(P. 674) ● is not available for printing TIFF files. You can select an "N on 1" pattern to print multiple pages of image data on one side of a sheet of paper. Does not apply N on 1. Prints two pages of image data on one side of a sheet of paper.
Printing <2-Sided Printing> You can make 2-sided printouts. Select the binding position. (JPEG files only) Prints data for multiple pages of image data on the same side of a sheet of paper. You can specify the number of pages to print on one side of a sheet of paper. For example, to print four pages on one side of a sheet of paper, select <4 on 1>. You can select the type of original depending on the image to print.
Printing Adjusts the density for printing. Selecting prints in toner saving mode. Select when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job. ● When is set to , is not available. You can change the print settings for PDFs. <2-Sided Printing> You can make 2-sided printouts. Select the binding position.
Printing ● When the specified page range does not match any of the pages of the PDF file, printing is not performed. Specify whether to enlarge or reduce the original according to the print range of paper. Note that size enlargement/reduction will not affect the aspect ratio of the original. Specify whether to extend the print range to the paper size.
Printing Selecting prints in toner saving mode. Select when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job. See (P. 496) for the description of the setting. Enable or disable the smoothing mode in which the edges of characters and graphics are smoothly printed. See (P. 496) for the description of the setting. Specify the resolution to process print data.
Scanning Scanning Scanning .............................................................................................................................................................. 275 Scan Basic Features Screen ............................................................................................................................... 277 Basic Operations for Scanning Originals .........................................................................................................
Scanning Scanning 261J-05C 1660-05E You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned originals are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily. ● To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer.
Scanning Useful Scanning Functions(P. 304) ◼ Scanning from a Computer You can scan originals placed on the machine from a computer. The scanned originals are saved to the computer. You can scan using MF Scan Utility (included with the machine), or with other applications such as an image-processing or word-processing application. Using Your Computer to Scan (Remote Scan)(P.
Scanning Scan Basic Features Screen 261J-05E When you select in the Home screen, the Scan Basic Features screen appears. Saves the scanned data to a computer. Basic Features Screen for Computer Scanning(P. 277) Puts the machine into the online status when originals are scanned from a computer. Computer to Scan (Remote Scan)(P. 315) Using Your Saves the scanned data to a USB memory device. Basic Features Screen for USB Scanning(P.
Scanning Use this button to start scanning. Basic Features Screen for USB Scanning Send Settings The original is scanned based on the settings specified here. You can collectively restore the default settings. Use this button to start scanning. Selecting starts black and white scanning. Selecting starts color scanning.
Scanning You can check or change the name and address of the specified destination as well as the number of destinations. You can collectively restore the default settings. Use this button to start scanning. Selecting starts black and white scanning. Selecting starts color scanning.
Scanning Basic Operations for Scanning Originals 261J-05F 1660-05H This section describes the basic procedures for scanning originals. ◼ Scanning Scanning and Saving to a Computer(P. 281) Saving Data to a USB Memory Device(P. 283) ◼ Operating Jobs Canceling Sending Documents(P. 296) Checking Status and Log for Scanned Originals(P. 297) 280 Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server(P.
Scanning Scanning and Saving to a Computer 261J-05H The sequence of "scanning an original and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer originals will be saved to; whether to scan originals in color or black and white; whether to save originals as PDFs or JPEGs; and other settings.
Scanning When placing originals in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing originals on the platen glass in step 1 When scanning is complete, follow the procedure below (except if you selected JPEG as a file format). 1 If there are additional pages of originals to be scanned, place the next original on the platen glass, and select . ● Repeat this step until you finish scanning all of the pages.
Scanning Saving Data to a USB Memory Device 261J-05J This section describes how to scan the original and save the scanned data to a USB memory device. For more information about the available USB memory devices and how to insert/remove the USB memory device, see a USB Memory Device(P. 185) . ● It is necessary to set
Scanning Selecting a File Format You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition). You can also create a PDF file with enhanced security by encrypting data or adding the signature. Enhancing the Security of Electronic Files(P.
Scanning Specifying Orientation of Your Original You can specify portrait or landscape orientation. Select the original orientation Scanning 2-Sided Originals The machine can automatically scan the front and back sides of originals in the feeder. ● The machine cannot scan both sides of originals automatically when the originals are placed on the platen glass.
Scanning ● If you want to cancel, select . Canceling Sending Documents(P. 296) When placing originals in the feeder in step 1 When scanning is complete, the saving process starts. When placing originals on the platen glass in step 1 When scanning is complete, follow the procedure below (except if you selected JPEG as a file format). 1 If there are additional pages of originals to be scanned, place the next original on the platen glass, and select .
Scanning Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server 261J-05K This section describes the procedures for scanning originals and sending the scanned data directly from the machine by attaching it to an e-mail or saving it to a shared folder or FTP server. ● Before you can send the data directly by e-mail, you need to complete certain procedures, such as specifying the e-mail server settings. Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P.
Scanning Registering Destinations from Remote UI(P. 428) 1 Select
in the tab. 2 Select . 3 Select an index. 4 Select the check box for the desired destination, and select . Index(P. 177) ● If a destination is selected from in the Home screen, the Basic Features screen for e-mail sending or file saving can be displayed while the selected destination remains being specified.Scanning 3 Enter a three-digit number. ● If you have entered an incorrect value, use to clear it. If a confirmation screen appears ● When is set to , a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, select .
Scanning 2 Select the LDAP server you are using. 3 Select conditions for user information to be searched. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. 4 Enter the search target character string, and select . ● On how to enter text, see Entering Text(P. 131) . ● To specify multiple search criteria, repeat steps 3 and 4. 5 Select . 6 Select conditions to display the search result.
Scanning If a screen on which a destination is already specified appears ● You can only send to destinations that are not restricted. To send to other destinations, you must configure the send function authentication settings in such a way that transmission is not restricted. Contact your administrator for details. LDAP Server Authentication(P. 360) Specifying destinations from the transmission records ● You can also recall previously used destinations. Saving (Recall Settings)(P.
Scanning Specifying the Scanning Size of the Original You can specify the scanning size of your original. Select in the tab Select the original size Selecting a File Format You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition).
Scanning Select in the tab Select or Select the PDF format ◼ Dividing a TIFF File by Page Specify whether to convert the original with multiple pages into a single TIFF file or create a separate TIFF file for each page. Select in the tab or Select Specifying Orientation of Your Original You can specify portrait or landscape orientation.
Scanning Select for originals whose images on the front and back sides face the same direction. Select for originals whose images on the front and back sides face in opposite directions. ● For information about other scan settings, see Scanning Clearly(P. 299) between File Size and Image Quality (Data Size)(P. 308) . or Adjusting Balance ● For e-mail, you can specify the subject, message, reply-to address, and priority as necessary. E-Mail Settings(P.
Scanning If an E-Mail Send Error Occurs Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically. To clear the mailbox ● When the mailbox is cleared, all e-mail in the server mailbox is deleted.
Scanning Canceling Sending Documents 261J-05L If you want to cancel sending documents immediately after selecting , select on the display or press . You can also cancel sending documents after checking the sending status. ◼ Select to cancel ◼ Press to cancel If the screen displays a list of documents when is pressed Originals have been scanned and are waiting to be processed. Select the document to cancel, and select .
Scanning Checking Status and Log for Scanned Originals 261J-05R You can check the status and log for scanned originals sent directly from the machine. ● When is set to , you cannot check the logs for sent documents. Log>(P. 548) 1 Select . 2 Select . 3 Check the statuses and logs for sent documents. tab.
Scanning ● This number represents an error code. Countermeasures for Each Error Code(P. 633) LINKS Basic Operations for Scanning Originals(P. 280) Canceling Sending Documents(P. 296) Printing Reports and Lists(P.
Scanning Scanning Clearly 261J-05S When creating files for brochures that contain many pictures or reports written in pencil, you can adjust density and brightness to achieve clearer image quality. Adjusting Image Quality(P. 300) Adjusting Density(P. 301) 299 Adjusting Sharpness When Scanning (Sharpness)(P.
Scanning Adjusting Image Quality 261J-05U You can select the image quality for the scan depending on the original type, such as text-only originals, originals with charts and graphs, or magazine photos. Saving Data to a USB Memory Device Select the original type Sending Data by E-Mail/I-Fax or Saving Data to the Server Specify destinations in // Settings> tab Select the original type LINKS Basic Operations for Scanning Originals(P.
Scanning Adjusting Density 261J-05W You can adjust the density of the scan if the text or images in a original are too light or dark. Saving Data to a USB Memory Device Adjust the density Sending Data by E-Mail/I-Fax or Saving Data to the Server Specify destinations in // tab Adjust the density LINKS Basic Operations for Scanning Originals(P. 280) Sending I-Faxes(P. 245) Adjusting Sharpness When Scanning (Sharpness)(P.
Scanning Adjusting Sharpness When Scanning (Sharpness) 261J-05X You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos.
Scanning LINKS Basic Operations for Scanning Originals(P. 280) Sending I-Faxes(P. 245) Adjusting Density(P.
Scanning Useful Scanning Functions 261J-05Y The machine is equipped with useful functions such as those that can create secure PDF files to prevent them from being tampered with, and that can send data again to previously specified destinations. Enhancing the Security of Electronic Files(P. 305) Adjusting Balance between File Size and Image Quality (Data Size) (P. 308) Specifying E-Mail Settings(P. 312) 304 Recalling Previously Used Settings for Sending/Saving (Recall Settings)(P.
Scanning Enhancing the Security of Electronic Files 261J-060 Digital files are vulnerable in terms of security because they can be easily viewed or tampered with leaving no trace. When scanning important documents, you can take appropriate measures such as encrypting data and adding a device signature to enhance security. Encrypting a PDF File(P. 305) Adding a Device Signature(P. 306) ● Encryption and device signature are only available for PDF files.
Scanning 6 Select . 7 Select the encryption level. Encrypt the file in the 128-bit environment, which can be opened by Adobe Acrobat 7.0 or later. Encrypt the file in the 256-bit environment, which can be opened by Adobe Acrobat 10.0. ● can be changed to with a different compatible version. <256-bit AES Set. (Encrypt. PDF)>(P.
Scanning 3 4 Specify the destination, and specify the scanning settings as necessary. Operations for Scanning Originals(P. 280) Proceed to . Saving data to a USB memory device ● Select . Sending e-mail/saving data to a shared folder or FTP server ● Select in the tab 5 . Select the type of PDF format. ● You can specify whether to enable encryption for each PDF format. 6 Select .
Scanning Adjusting Balance between File Size and Image Quality (Data Size) 261J-061 You can specify the file compression ratio when converting scanned originals into the JPEG format. makes the compression ratio higher than normal to create smaller files with lower image quality. On the other hand, makes the compression ratio lower than normal larger files with higher image quality.
Scanning Recalling Previously Used Settings for Sending/Saving (Recall Settings) 261J-062 You can select a destination from among the past destinations. When you specify a previously used destination, the machine also sets the same scan settings such as density you used the last time you sent documents to that destination. ● When is set to , you cannot use this feature. Previously Used Destinations(P.
Scanning ➠ The selected destination and its scan settings are specified. You can also change the settings before sending. To delete destinations (e-mail/I-Fax) If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select the check box for the destination to be deleted, and select . ● If you select the Group check box, you can view the destinations registered in the group by selecting .
Scanning Sending I-Faxes(P.
Scanning Specifying E-Mail Settings 261J-063 When attaching a scanned originals to an e-mail, you can specify the subject, message, reply-to address, and priority for the e-mail before sending it. 1 Place the original(s). 2 Select in the Home screen. Placing Originals(P. 135) Home Screen(P. 122) ● If the login screen appears, specify the user name, the password, and the authentication server. in to Authorized Send(P. 133) . 3 Select in the Scan Basic Features screen.
Scanning Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations(P. 177) . 1 Select in the tab. 2 Select . 3 Select the check box for the desired reply-to address, and select . To specify priority 1 Select in the tab. 2 Select a priority level. 6 Select .
Scanning LINKS Checking Status and Log for Scanned Originals(P.
Scanning Using Your Computer to Scan (Remote Scan) 261J-064 To scan from a computer, you can use MF Scan Utility or an application such as an image processing or word processing application. If you use ScanGear MF supplied with the machine, you can configure advanced scan settings ( Using ScanGear MF(P. 318) ). ● When using the machine with a USB connection, exit sleep mode before scanning. Mode(P.
Scanning Scanning Documents from an Application 261J-065 You can scan originals from applications such as image-processing or wordprocessing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application. ● The application must be compatible with TWAIN or WIA*. For more information, see the instruction manual for your application.
Scanning LINKS Using ScanGear MF(P.
Scanning Using ScanGear MF 261J-066 ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to configure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer. Starting from MF Scan Utility When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For more information, click [Instructions] on MF Scan Utility.
Linking with Mobile Devices Linking with Mobile Devices Linking with Mobile Devices .................................................................................................................... 320 Connecting with Mobile Devices ...................................................................................................................... 321 Connecting via a Wireless LAN Router (LAN Connection) ..............................................................................
Linking with Mobile Devices Linking with Mobile Devices 261J-067 Linking the machine with mobile devices such as smart phones and tablets enables you to use an appropriate application to perform printing, or other operation with ease. In addition, you can operate the machine from mobile devices via remote control to confirm printing status and change the settings of the machine. Connecting with Mobile Devices(P. 321) Connecting Directly (Access Point Mode)(P.
Linking with Mobile Devices Connecting with Mobile Devices 261J-068 There are two methods used to connect a mobile device with the machine: connecting via a wireless LAN router, and communicating wirelessly and directly with the machine. Select a connection method in accordance with the communication environment and the device you are using. Perform communication with mobile devices from ( Home Screen(P. 122) ).
Linking with Mobile Devices Connecting via a Wireless LAN Router (LAN Connection) 261J-069 If a wireless LAN router is connected to the network connected to the machine, you can establish a communication with a mobile device via the wireless LAN router in the same way for a computer. For information about how to connect a mobile device to your wireless LAN router, see the instruction manuals for your networking devices or contact your manufacturer.
Linking with Mobile Devices ◼ Connecting Using the NFC (Android) Before using the NFC, check whether
Linking with Mobile Devices Connecting Directly (Access Point Mode) 261J-06A 1660-068 Even in an environment without a wireless LAN router, using "Access Point Mode," which can directly connect a mobile device to the machine wirelessly, enables you to connect the mobile device on hand to the machine without difficult settings. Preparing for Direct Connection (Access Point Mode)(P. 324) Connecting Directly(P.
Linking with Mobile Devices Canon PRINT Business ● For information about the operating systems compatible with Canon PRINT Business, the detailed setting procedure, and the operating procedure, please see the application's Help or the Canon website (http:// www.canon.com/gomp/). Connecting Directly ● It may take time until a connection of the machine and the mobile device is established. ◼ Connecting Manually 1 Select in the Home screen. Home Screen(P.
Linking with Mobile Devices 6 When the target operation is completed, then select . ◼ Connecting Using the NFC (Android) Before using the NFC, check whether
Linking with Mobile Devices ● If the status without data transmission between the mobile device and the machine continues during communication by direct connection, the communication may end. ● Power saving performance of sleep mode degrades while connecting via direct connection. ● If the machine is used with a wireless LAN, you need to keep the machine connected to the wireless LAN when using direct connection.
Linking with Mobile Devices Utilizing the Machine through Applications 261J-06C Perform printing and other operations from the mobile device connected to the machine using applications. Various applications including those exclusive to Canon are supported. Use properly in accordance with your device, the application, and the situation. ◼ Using Canon PRINT Business This application is used to perform printing and other operations from mobile devices that support iOS/Android.
Linking with Mobile Devices Using AirPrint 261J-06E This section describes the settings required to use AirPrint and the procedures to be performed using Apple devices. AirPrint Settings Configuring AirPrint Settings(P. 329) Displaying the Screen for AirPrint(P. 332) Functions of the AirPrint Printing with AirPrint(P. 334) Scanning with AirPrint(P. 337) Faxing with AirPrint(P. 339) Troubleshooting If AirPrint Cannot Be Used(P.
Linking with Mobile Devices 5 Specify the required settings. [Use AirPrint] Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name] Enter the name of the machine. If an mDNS name has already been registered in [mDNS Settings] ( Configuring DNS(P. 56) ), the registered name is displayed. [Location] Enter the location of the machine.
Linking with Mobile Devices ◼ Changing the Setting of Functions Available with AirPrint If you want to disable functions that you are not going to use with AirPrint or encrypt communications, configure the necessary setting using the operation panel. Changing Print and Fax Settings To perform printing or fax sending with AirPrint, IPP protocol is used. Turning the Function On/Off You can specify whether to perform printing and fax sending with AirPrint. The factory default setting is .
Linking with Mobile Devices Displaying the Screen for AirPrint You can display the screen for AirPrint, on which you can not only access the AirPrint Settings but also view information about consumables, such as paper and toner cartridge. Further, you can configure security function settings. 1 Select [System Preferences] [Printers & Scanners], then add the machine to the Mac you are using. ● If the machine has already been added, this operation is not required.
Linking with Mobile Devices [Other Settings] [Print Security Settings] Configure the print security settings using TLS or authentication. [Scan Security Settings] Configure the scan security settings using TLS. [TLS Settings] Enables you to change the key and certificate used for TLS. TLS(P. 377) Configuring the Key and Certificate for [Key and Certificate Settings] Enables you to generate and install a key and certificate, or request a certificate to be issued.
Linking with Mobile Devices Printing with AirPrint 261J-06F You can print from an iPad, iPhone, iPod touch, or Mac without using a printer driver. Printing from an iPad, iPhone, or iPod touch(P. 334) Printing from a Mac(P. 335) System Requirements One of the following Apple devices is required to print with AirPrint. ● iPad (all models) ● iPhone (3GS or later) ● iPod touch (3rd generation or later) ● Mac (Mac OS X 10.7 or later)* *OS X v10.
Linking with Mobile Devices 3 Tap [Print]. 4 Select this machine from [Printer]. ● The printers connected to the network are displayed here. Select this machine in this step. ● The screen for selecting this machine in [Printer] is not displayed on applications that do not support AirPrint. You cannot print by using those applications. 5 Specify the print settings as necessary. ● The available settings and paper sizes differ depending on the application you are using. 6 Tap [Print].
Linking with Mobile Devices ● The available settings and paper sizes differ depending on the application you are using. 6 Click [Print]. ➠ Printing starts.
Linking with Mobile Devices Scanning with AirPrint 261J-06H You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with OS X 10.9 or later installed. To scan using TLS, you need a Mac with OS X 10.11 or later installed. Network Environment One of the following environments is required.
Linking with Mobile Devices 5 Click [Open Scanner]. ➠ The [Scanner] screen is displayed. 6 Configure the scan settings as necessary. 7 Click [Scan]. ➠ The original is scanned, and the image is displayed.
Linking with Mobile Devices Faxing with AirPrint 261J-06J You can send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with OS X 10.9 or later installed. Network Environment One of the following environments is required.
Linking with Mobile Devices 6 Click [Fax]. ➠ Fax sending starts.
Linking with Mobile Devices If AirPrint Cannot Be Used 261J-06K If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved. ● Make sure that no error messages are displayed on the machine. ● Make sure that Apple devices and the machine are connected to the same LAN.
Linking with Mobile Devices Using Google Cloud Print 261J-06L Google Cloud Print is a service that enables a user with a Google account to print from a smartphone, tablet, or computer connected to the Internet using applications compatible with Google Cloud Print. Unlike conventional printing from a computer, it does not require a printer driver. Checking the Settings of the Machine(P. 342) Registering the Machine with Google Cloud Print(P.
Linking with Mobile Devices ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 425) . 1 Start the Remote UI and log in as an administrator. 2 Click [Settings/Registration] on the Portal page. 3 Select [Network Settings] 4 Click [Edit] for [Basic Settings]. 5 Select the [Use Google Cloud Print] check box 6 Click [Register] in [Registration Status]. Starting Remote UI(P.
Linking with Mobile Devices Managing the Machine by the Remote Control 261J-06R You can use the Remote UI from a smart phone or tablet Web browser. You can confirm the machine status or perform various settings from a mobile device. Note that the Remote UI screen may not be displayed properly for some devices and environments. Starting the Remote UI from Mobile Devices Enter the IP address of the machine on the Web browser to start the Remote UI.
Managing the Machine Managing the Machine Managing the Machine ............................................................................................................................... 347 Setting Access Privileges .................................................................................................................................. 349 Setting the System Manager ID and PIN ......................................................................................................
Managing the Machine Importing/Exporting the Setting Data .......................................................................................................... 438 Updating the Firmware ..................................................................................................................................... 441 Initializing Settings ...........................................................................................................................................
Managing the Machine Managing the Machine 261J-06S To reduce the various risks associated with the use of this machine, such as leaks of personal information or unauthorized use by third parties, constant and effective security measures are required. An administrator should manage important settings, such as access privileges and security settings, to ensure that the machine is used safely. ◼ Configuring the Basic Management System Setting Access Privileges(P.
Managing the Machine ◼ Managing the System Configuration and Settings Updating the Firmware(P. 441) Initializing Settings(P.
Managing the Machine Setting Access Privileges 261J-06U Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for system administrators, general users, and the Remote UI. When privileges are set, the user must enter an ID and PIN to print or change settings. Set up an account with full access privileges called "System Manager ID" for a system manager.
Managing the Machine Setting the System Manager ID and PIN 261J-06W Set the system manager account, "System Manager ID." You can also set a PIN for the System Manager ID. If the System Manager ID is specified, you can access items that require administrator privileges, for example, and , only when the System Manager ID and PIN have been entered correctly.
Managing the Machine ● Do not forget your PIN. If you forget your PIN, contact your local authorized Canon dealer or the Canon help line. Configuring settings via the Remote UI ● Start the Remote UI and log in to System Manager Mode. Click [Settings/Registration] [System Manager Information] [User Management] [Edit] and specify the necessary settings on the displayed screen.
Managing the Machine Setting the Department ID Management 261J-06X You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when Department ID Management is enabled, a login screen is displayed, and the user must enter their own Department ID and PIN to use the machine. When Department ID Management is enabled, usage of functions, such as printing, is recorded for each Department ID.
Managing the Machine [Department ID] Enter the Department ID number to be registered. [Set PIN] To set a PIN, select the check box and enter the same number both in the [PIN] and [Confirm] text boxes. [Restrict Functions] You can restrict the number of pages to print and the available functions for departments to be registered. To restrict the number of pages to print, select the check box for the target type, and enter the appropriate number of pages in [Number of Pages].
Managing the Machine Using control cards ● When the optional Copy Card Reader-F is attached to the machine, Department IDs will be registered automatically. ● Do not delete the registered department IDs. The control cards that correspond to the deleted department IDs will become unavailable. ● You cannot use [Restrict Functions] to restrict the allowable number of pages to print. Enabling the Department ID Management After you register as many Department IDs as necessary, enable Department ID Management.
Managing the Machine 6 Click [OK]. Using the operation panel ● Department ID Management settings can also be accessed from
Managing the Machine Select the check box to enable the PIN setting. [Department ID] Enter the Department ID number. [PIN] Enter the PIN corresponding to the Department ID as necessary. [Verify] Click to verify that the correct ID and PIN are entered. This function is not available if the machine and the computer are connected via a USB or WSD (Web Services on Devices) port.
Managing the Machine [Allow Print Jobs with Unknown IDs] In order to send job from a computer when Department ID Management is enabled, you need to enter the correct ID and PIN ( Enabling the Department ID Management for Jobs from a Computer(P. 355) ). However, if the check box is selected for this setting, jobs are executed even when the ID and PIN are not entered. When you want to configure a setting so that no jobs are executed unless the correct department ID and PIN are entered, clear the check box.
Managing the Machine Setting a Remote UI PIN 261J-06Y You can set a PIN for access to the Remote UI. All users use a common PIN. ● When Department ID Management is enabled, setting here is not required. Management(P. 352) Setting the Department ID ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 425) . 1 Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P.
Managing the Machine Using the operation panel ● Remote UI Access PIN settings can also be accessed from
Managing the Machine LDAP Server Authentication 261J-070 If your system has an LDAP server installed, you can ensure that LDAP server authentication is carried out when the send function is used. This enables you to prevent unauthorized use by third parties and information disclosure. Once the authorization settings are enabled, the Authorized Send screen appears when the fax or scan function is used and operation can only continue if it is correctly authorized by the LDAP server.
Managing the Machine 6 Configure the settings for sending e-mail/I-Faxes. [E-Mail/I-Fax Sending] Select whether to allow sending e-mail and I-Faxes. [Do Not Allow] Blocks sending e-mail and I-Faxes. and in the scan function can no longer be used. [Allow] Permits outgoing e-mail and I-Faxes. [Only Allow Sending to Myself] Blocks all outgoing e-mail and I-Faxes other than those to users with authorized email addresses.
Managing the Machine [File Sending] Select whether to allow saving to shared folders and FTP servers. [Do Not Allow] Blocks saving to shared folders and FTP servers. in the scan function can no longer be used. [Allow] Saving to shared folders and FTP servers is not blocked. [Only Allow Sending to Myself or Specified Folder] Blocks all saving to shared folders and FTP servers other than specified folders.
Managing the Machine [Specify Destination Folder] Selecting this check box allows you to specify the folder where the data is saved. If the check box is not selected, the save destination is set based on authorized user information registered on the LDAP server. [Host Name] Enter a host name for the shared folder or FTP server. [Folder Path] Enter a path name for the save destination folder (excluding the host name).
Managing the Machine Configuring the Network Security Settings 261J-071 Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
Managing the Machine IPSec Communication While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts the whole (or payloads of) IP packets. This enables IPSec to offer a more versatile security system than TLS. Configuring IPSec Settings(P. 388) IEEE 802.1X Authentication IEEE 802.1X is a standard and mechanism for blocking unauthorized access to the network by collectively managing user authentication information.
Managing the Machine Restricting Communication by Using Firewalls 261J-072 Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts communication to devices with specified IP addresses or MAC addresses. Specifying IP Addresses for Firewall Settings(P. 367) Specifying MAC Addresses for Firewall Settings(P.
Managing the Machine Specifying IP Addresses for Firewall Settings 261J-073 You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit other communications. You can specify a single IP address or a range of IP addresses. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 425) .
Managing the Machine 1 Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject the communication of other devices with the machine. [Reject] Select to pass communication packets only when they are sent to or received from devices whose IP addresses are entered in [Exception Addresses].
Managing the Machine 3 6 Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable IP address filtering from
Managing the Machine Specifying MAC Addresses for Firewall Settings 261J-074 You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit other communications. This function is unavailable when the machine is connected to a wireless LAN. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 425) .
Managing the Machine 1 Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject other devices to communicate with the machine. [Reject] Select to pass communication packets only when they are sent to or received from devices whose MAC addresses are entered in [Exception Addresses].
Managing the Machine 3 6 Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable MAC address filtering from
Managing the Machine Changing Port Numbers 261J-075 Ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but devices that use these port numbers are vulnerable to attacks because these port numbers are well-known. To enhance security, your Network Administrator may change the port numbers. When a port number has been changed, the new number must be shared with the communicating devices, such as computers and servers.
Managing the Machine Configuring Printer Ports(P.
Managing the Machine Setting a Proxy 261J-076 A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when communicating with resources outside the network, such as when browsing Web sites. The client devices connect to the outside network through the proxy server, and do not communicate directly to the resources outside.
Managing the Machine Change the port number as necessary. [Use Proxy within Same Domain] Select the check box to also use the specified proxy server for communication with devices in the same domain. [Use Proxy Authentication] To enable authentication by the proxy server, select the check box and enter alphanumeric characters for the user name in the [User Name] text box.
Managing the Machine Configuring the Key and Certificate for TLS 261J-077 You can encrypt communication between the machine and a Web browser on the computer by using Transport Layer Security (TLS). TLS is a mechanism for encrypting data sent or received over the network. TLS must be enabled when the Remote UI is used for specifying settings for IPSec (Pre-Shared Key Method), IEEE 802.1X authentication (TTLS/ PEAP), or SNMPv3.
Managing the Machine 7 Click [Edit]. 8 Select the [Use TLS] check box and click [OK]. 9 Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable TLS encrypted communication from
Managing the Machine LINKS Generating the Key and Certificate for Network Communication(P. 380) Generating a Key and Certificate Signing Request (CSR)(P. 383) Registering the Key and Certificate for Network Communication(P. 386) Configuring IPSec Settings(P. 388) Configuring IEEE 802.1X Authentication Settings(P. 395) Monitoring and Controlling the Machine with SNMP(P. 69) Registering LDAP Servers(P.
Managing the Machine Generating the Key and Certificate for Network Communication 261J-078 A key and certificate can be generated with the machine when it is required for encrypted communication via Transport Layer Security (TLS). You can use TLS when accessing the machine via the Remote UI. Self-signed certificates are used with the key and certificate generated in "Network Communication.
Managing the Machine [Key Settings] [Key Name] Enter alphanumeric characters for naming the key. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] Select the key generation algorithm from [RSA] or [ECDSA], then select the key length from the dropdown list. In either case, the larger the number for the key length is, the higher the security level becomes. However, the communication speed becomes slower.
Managing the Machine 7 Click [OK]. ● Generating a key and certificate may take some time. ● After the key and certificate is generated, it is automatically registered to the machine. LINKS Registering the Key and Certificate for Network Communication(P. 386) Configuring the Key and Certificate for TLS(P. 377) Configuring IPSec Settings(P.
Managing the Machine Generating a Key and Certificate Signing Request (CSR) 261J-079 Because certificates generated on the machine do not have a CA signature, a communication error may result depending on devices it communicates with. To have the certificate authority issue the certificate with the CA signature, you need to obtain data of CSR (Certificate Signing Request), which the administrator can generate from Remote UI. When the certificate is issued, register it in the key with the CSR generated.
Managing the Machine [Key Settings] [Key Name] Enter alphanumeric characters for naming the key. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] Select the key generation algorithm from [RSA] or [ECDSA], then select the key length from the dropdown list. In any case, the larger the number for the key length, the slower the communication. However, the security is tighter.
Managing the Machine 8 Click [Store in File]. ● A dialog box for storing the file appears. Choose where to store the file and click [Save]. ➠ The CSR file is stored on the computer. 9 Attach the stored file and submit the application to the certification authority. Registering a Certificate to a Key The key with the CSR generated cannot be used until the certificate issued from the certificate authority based on the CSR is registered in the key.
Managing the Machine Registering the Key and Certificate for Network Communication 261J-07A You can obtain the key and certificate, and the CA certificate from a certification authority (CA) for use with the machine. Install and register the obtained key and certificate file and CA certificate file in this machine using Remote UI. Check the key and certificate, and CA certificate conditions that are required for the machine in advance ( Management Functions(P. 683) ).
Managing the Machine Deleting the key and certificate file or CA certificate file ● Click [Delete] on the right of the file you want to delete 6 click [OK]. Click [Browse], specify the file to install, and click [Start Installation]. ➠ The key and certificate file or the CA certificate file is installed on the machine from a computer. 7 Register the key and certificate or CA certificate.
Managing the Machine Configuring IPSec Settings 261J-07C Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks. While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts either whole IP packets or the payloads of IP packets, offering a more versatile security system.
Managing the Machine ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 425) . 1 Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P. 416) 2 Click [Settings/Registration] on the Portal page. 3 Select [Network Settings] 4 Click [Edit]. 5 Select the [Use IPSec] check box and click [OK]. Remote UI Screen(P. 417) [IPSec Settings].
Managing the Machine [Local Address] Click the radio button for the type of IP address of the machine to apply the policy. [All IP Addresses] Select to use IPSec for all IP packets. [IPv4 Address] Select to use IPSec for all IP packets that are sent to or from the IPv4 address of the machine. [IPv6 Address] Select to use IPSec for all IP packets that are sent to or from an IPv6 address of the machine.
Managing the Machine Description Example IPv6: fe80::10 Delimit alphanumeric characters with colons. Specifying a range of addresses Insert a hyphen between the addresses. 192.168.0.10-192.168.0.20 [Subnet Settings] When manually specifying IPv4 address, you can express the range by using the subnet mask. Enter the subnet mask using periods to delimit numbers (example:"255.255.255.240"). [Prefix Length] Specifying the range of IPv6 addresses manually also allows you to specify the range using prefixes.
Managing the Machine [Authentication] Select the hash algorithm. [Encryption] Select the encryption algorithm. [DH Group] Select the Diffie-Hellman group, which determines the key strength. Authenticating a machine using a pre-shared key 1 Click the [Pre-Shared Key Method] radio button for [Authentication Method] and then click [Shared Key Settings]. 2 Enter alphanumeric characters for the pre-shared key and click [OK].
Managing the Machine [Select Algorithm] Select the [ESP], [ESP (AES-GCM)], or [AH (SHA1)] check box(es) depending on the IPSec header and the algorithm used. AES-GCM is an algorithm for both authentication and encryption. If [ESP] is selected, also select algorithms for authentication and encryption from the [ESP Authentication] and [ESP Encryption] dropdown lists. [ESP Authentication] To enable the ESP authentication, select [SHA1] for the hash algorithm.
Managing the Machine Using the operation panel ● You can also enable or disable IPSec communication from
Managing the Machine Configuring IEEE 802.1X Authentication Settings 261J-07E The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries to connect to the 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user.
Managing the Machine 2 Click [Settings/Registration] on the Portal page. 3 Select [Network Settings] 4 Click [Edit]. 5 Select the [Use IEEE 802.1X] check box, and enter the login name in the [Login Name] Remote UI Screen(P. 417) [IEEE 802.1X Settings]. text box. [Use IEEE 802.1X] Select the check box to enable IEEE 802.1X authentication. [Login Name] Enter alphanumeric characters for a name (EAP identity) that is used for identifying the user.
Managing the Machine Setting TTLS/PEAP 1 Select the [Use TTLS] or [Use PEAP] check box. Internal protocol for TTLS ● You can select MSCHAPv2 or PAP. 2 Click [Change User Name/Password]. ● To specify a user name other than the login name, clear the [Use Login Name as User Name] check box. Select the check box if you want to use the login name as the user name. 3 Set the user name/password. [User Name] Enter alphanumeric characters for the user name.
Managing the Machine Using the operation panel ● You can also enable or disable IEEE 802.1X authentication from
Managing the Machine Restricting the Machine's Functions 261J-07F Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. Restricting Access to Address Book and Sending Functions You can specify the PIN in the Address Book to disable a general user from modifying data or limit destinations that can be specified for fax sending.
Managing the Machine Disabling Remote Management When not using Remote UI, you can disable functions to prevent an unauthorized remote operation via Remote UI. Disabling Remote UI(P.
Managing the Machine Restricting Access to Address Book and Sending Functions 261J-07H Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the Address Book or LDAP servers, or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries. You can also avoid sending documents to unintended recipients if the machine is set to ask you to enter the fax number twice for confirmation.
Managing the Machine Restricting Use of the Address Book 261J-07J The Address Book can be set to require users to enter a PIN in order to add new entries to the Address Book or edit existing entries. Setting a PIN to the Address Book can reduce the risk of documents being sent to unintended recipients because changes to the Address Book can only be made by users who know the PIN. 1 Select
Managing the Machine Configuring Basic E-Mail Settings(P. 88) Setting a Shared Folder as a Save Location(P.
Managing the Machine Limiting Available Destinations 261J-07K By limiting destinations that can be specified to those registered in the Address Book or LDAP servers, you can reduce the possibility of specifying unintended destinations and prevent users from leaking information. You can configure the setting to display the confirmation screen to prevent the user from misdialing when specifying a coded dial number in the Address Book. Restricting New Destinations that Can Be Specified(P.
Managing the Machine machine to display the details of the coded dial number you selected/entered as a sending destination on the screen before you send documents to that destination.
Managing the Machine Restricting the Fax Sending Functions 261J-07L You can set various restrictions for sending faxes, which can prevent information leakage to third parties or sending documents to unintended destinations. Confirming the Entered Fax Number(P. 406) Restricting Fax Sending from a Computer(P. 406) Restricting Sequential Broadcasts(P.
Managing the Machine Sending Faxes from Your Computer (PC Fax)(P. 241) Enabling the Department ID Management for Jobs from a Computer(P. 355) Restricting Use of the Address Book(P. 402) Limiting Available Destinations(P.
Managing the Machine Restricting Printing from a Computer 261J-07R You can drastically reduce information leakage risks by limiting the documents printable from a computer to the Secure Print documents ( Printing a Document Secured by a PIN (Secure Print)(P. 262) ).
Managing the Machine Restricting USB Functions 261J-07S USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restrict connection via the USB port of the machine and how to prohibit use of USB memory devices. Restricting the USB Connection with a Computer(P. 409) Restricting the Scan to USB Function(P.
Managing the Machine Basic Operations for Scanning Originals(P. 280) Printing from a USB Memory Device (Memory Media Print)(P.
Managing the Machine Disabling HTTP Communication 261J-07U HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port. ● Disabling HTTP disables some of the network capabilities, such as the Remote UI, WSD printing, and printing with Google Cloud Print.
Managing the Machine Disabling Remote UI 261J-07W The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI, the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not need to use the Remote UI, you might want to disable the Remote UI to reduce the risk of having your machine controlled remotely over the network by malicious third parties.
Managing the Machine Increasing the Security of Documents 261J-07X The machine is equipped with security functions designed to prevent documents from being leaked or tampered with. Device Signature The digital signature is added to scanned documents using a key and certificate mechanism in order to prove to the recipient that the document has been created on the machine. The recipient can verify "the device that created the document" and "whether the document has been tampered with.
Managing the Machine Generating a Device Signature Key 261J-07Y You can generate a key and certificate for the device signature that show a document was scanned on the machine. The certificate is appended when an document is scanned and converted into a PDF file. ● Only one key and certificate for the device signature can be generated. It cannot be deleted. ● An optional Send PDF Security Feature Set is required. System Options(P.
Managing the Machine Managing the Machine from a Computer (Remote UI) 261J-080 Using a Web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine. You can also make various settings. You can do this without leaving your desk, making system management easier. For more information about the system requirements for the Remote UI, see System Environment(P. 685) . Functions of the Remote UI Checking the Status and Logs(P.
Managing the Machine Starting Remote UI 261J-081 To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings(P. 38) ). If you have any questions, ask your Network Administrator. 1 Start the Web browser. 2 Enter "http:///" in the address field, and press the [ENTER] key.
Managing the Machine If [Remote UI Access PIN] is set, enter the PIN. Setting a Remote UI PIN(P. 358) When the Department ID Management is enabled Enter the appropriate ID in [Department ID] and PIN in [PIN]. Management(P. 352) 4 Setting the Department ID Click [Log In]. ➠ The Portal page (main page) will be displayed. Remote UI Screen(P. 417) Remote UI Screen When you log in to the Remote UI, the following Portal page appears.
Managing the Machine Refresh Icon Refreshes the currently displayed page. [Language] Selects the display language used for the Remote UI screens. [Log Out] Logs off from the Remote UI. The Login page will be displayed. [Mail to System Manager] Displays a window for creating an e-mail to the system manager specified in [System Manager Information] under [User Management]. [Status Monitor/Cancel] Displays the [Status Monitor/Cancel] page.
Managing the Machine Checking the Status and Logs 261J-082 Checking Current Status of Print Documents(P. 419) Checking Current Status of Received Documents(P. 420) Checking History of Documents(P. 420) Checking Information of Documents That Failed To Be Forwarded(P. 420) Checking Error Information(P. 421) Checking Consumables(P. 421) Checking Device Specifications(P. 422) Checking System Manager Information(P. 422) Checking Print Total Counter(P. 423) Checking History of Toner Cartridges(P.
Managing the Machine ● Click [Job Number] on the paused documents and secure documents to display detailed information. You can check the user name and the page count of the printed document. Checking Current Status of Received Documents You can check the logs of received fax and I-Fax documents. You can also click [Delete] for a received fax document to delete it. Log in to the Remote UI ( in [RX] Starting Remote UI(P.
Managing the Machine ● When you have logged on in System Manager Mode, you can click [Delete] to delete documents that failed to be forwarded. ● When you have logged on in System Manager Mode, you can click [Job Number] to display detailed information or preview of the document that failed to be forwarded. Checking Error Information When an error occurs, this page will be displayed by clicking the message displayed under [Error Information] on the Portal page (main page). Remote UI Screen(P.
Managing the Machine Checking Device Specifications The maximum print speed and machine features are displayed. Log in to the Remote UI ( Features] Starting Remote UI(P. 416) ) [Status Monitor/Cancel] [Device Checking System Manager Information Information about the machine and the system manager is displayed.
Managing the Machine Checking Print Total Counter The total number of pages that have been printed by the copy, print, and fax functions is displayed. Log in to the Remote UI ( Counter] Starting Remote UI(P. 416) ) [Status Monitor/Cancel] [Check [Status Monitor/Cancel] [Cartridge Checking History of Toner Cartridges You can check the usage logs of toner cartridges and other logs. Log in to the Remote UI ( Log] Starting Remote UI(P.
Managing the Machine Checking Usage Status of the Machine The monthly total volume of printouts and monthly total power consumption are displayed. You can display the Eco Information screen and change the settings to save paper and power consumption. Log in to the Remote UI ( Information] Starting Remote UI(P. 416) ) LINKS Remote UI Screen(P.
Managing the Machine Setting Up Menu Options from Remote UI 261J-083 You can change the various machine settings by using the Remote UI. Most of the settings can be set also on the machine, but some settings can only be set using the Remote UI. This section describes the basic flow of changing the settings of the machine using the Remote UI. ● Some settings can only be changed when you have logged in to System Manager Mode.
Managing the Machine 5 Click [Edit]. 6 Specify the required settings. 7 Click [OK].
Managing the Machine 8 Restart the machine as necessary. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. ● For information about whether you need to restart the machine, view the message on the edit screen.
Managing the Machine Registering Destinations from Remote UI 261J-084 1660-083 You can use the computer to register destinations in the Address Book of the machine and edit information of registered destinations. Specify the shared folder or FTP server destination here. ● You can change the settings only when you have logged in to System Manager Mode. 1 Start the Remote UI. 2 Click [Address Book] on the Portal page. Starting Remote UI(P. 416) Remote UI Screen(P.
Managing the Machine 6 Specify the destination. To register the fax destination [Name] Enter the name of the destination. [Fax Number] Enter the fax number of the destination. [ECM TX] Select the check box to make the following possible: if an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent.
Managing the Machine To register the e-mail or I-Fax destination [Name] Enter the name of the destination. [E-Mail Address]/[I-Fax Address] Enter the e-mail address of the destination. To register the shared folder or FTP server destination [Name] Enter the name for the destination. [Protocol] Select the protocol for the destination. [Windows (SMB)] Select this when registering a shared folder as a destination. [FTP] Select this when registering an FTP server as a destination.
Managing the Machine [Folder Path] Enter the location of the folder to which the data will be sent. ● For a shared folder Use "\" as a separator. Specify the level that follows the path specified in [Host Name]. ● For an FTP server Use "/" as a separator. The path is an absolute path when a "/" is placed at its top, otherwise a relative path with respective to the current directory of the user who has logged in. [User Name] Enter the user name set for the shared folder or FTP server.
Managing the Machine Security Policy 261J-0E1 It is a common practice for organizations to adopt a security policy that defines basic information security objectives and standards, which requires information devices such as computers and multifunctional printers to be operated accordingly. If you have a security policy to be applied in your organization, apply it to this machine as well. Viewing the Security Policy(P. 432) Security Policy Items(P. 432) To Apply the Security Policy to the Machine(P.
Managing the Machine [Prohibit Use as USB Device]
Managing the Machine [Restrict FTP Port (Port Number: 21)] This function is not available on this machine, giving no change to the security level. [Restrict WSD Port (Port Number: 3702, The following settings in are set to . It is 60000)] not possible to use WSD functions. (P.
Managing the Machine ◼ [Authentication] [Authentication Operational Policy] [Prohibit Guest Users to Use Device] This function is not available on this machine, giving no change to the security level. [Force Setting of Auto Logout] This function is not available on this machine, giving no change to the security level. [Password Operational Policy] [Prohibit Caching of Password for External Servers] This function is not available on this machine, giving no change to the security level.
Managing the Machine [Prohibit Use of Key/Certificate with Weak Encryption] [Use TPM to Store Password and Key] In , is set to . It is not possible to use a key or certificate with weak encryption. (P. 555) This function is not available on this machine, giving no change to the security level.
Managing the Machine ● The security policy settings can only be imported if the security policy setting password on the exporting machine matches that of the importing machine, or if no password has been set for the importing machine. If no password has been set for the importing machine, the password configured for the exporting machine is set to the importing machine. ● You cannot set or change the security policy on this machine.
Managing the Machine Importing/Exporting the Setting Data 261J-085 Address Book and machine settings data can be saved on your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.* To use these features, it is required that you have logged in to System Manager Mode. *If using the same model, you can import/export machine settings data. Exporting the Setting Data(P.
Managing the Machine [Address Book (ABK)] Select the check box to export the Address Book data as a Canon Address Book file (*.abk). ● If the [Address Book (ABK)] check box is selected, you cannot export the settings of the machine at the same time with the Address Book data. [Address Book] Select the check box to export the Address Book data as a device configuration information file (*.dcm). [Address Book PIN] If the Address Book is code-protected, enter the code for the Address Book. Address Book(P.
Managing the Machine 2 Click [Settings/Registration] on the Portal page. 3 Select [Data Management] 4 Specify the file, enter the password, and select the settings to import. Remote UI Screen(P. 417) [Import]. [File Path] Click [Browse] and select the file. You can only import a device configuration information file (*.dcm) and a Canon Address Book file (*.abk). If you select the Canon Address Book file type, you do not need to set any other items.
Managing the Machine Updating the Firmware 261J-086 For the firmware, select the method of update depending on the installation condition of the machine.
Managing the Machine ● Do not turn OFF the machine while the restart is in progress. Updating from a Computer When you have downloaded the latest firmware version from the Canon website, use "User Support Tool" utility software to update the firmware from a computer. For how to perform firmware update from a computer, see the "User Support Tool Operation Guide" included with the firmware.
Managing the Machine Initializing Settings 261J-087 You can restore the following settings: Initializing Menu(P. 443) Initializing Key and Certificate(P. 443) Initializing Address Book(P. 444) Initializing All Data/Settings(P. 444) Initializing Menu You can restore the settings of the machine ( Setting Menu List(P. 446) ). Depending on the settings selected, you may need to restart the machine after initialization.
Managing the Machine Initializing Address Book You can restore the settings of the Address Book. Note that all the information registered in the Address Book will be deleted after initializing.
Setting Menu List Setting Menu List Setting Menu List ........................................................................................................................................... 446 .................................................................................................................................................... 447 ...............................................................................................................................
Setting Menu List Setting Menu List 261J-088 You can customize the machine based on your environment and needs by configuring settings described in this chapter. To start configuration, select
Setting Menu List 261J-089 Item (P. 448) Description This section describes the settings related to viewing of the display. (P. 452) This section describes the USB keyboard settings. (P. 453) This section describes the timer settings and energy settings. (P. 458) This section describes the network settings. (P. 472) This section describes the USB settings and other relevant settings.
Setting Menu List 261J-08A All the settings related to viewing of the display are listed with descriptions. Default settings are marked with a dagger ( ). (P. 448) (P. 448) (P. 449) (P. 449) (P. 450) (P. 450) (P. 451) (P.
Setting Menu List *1 *3 Select the display language used for the display, reports, and lists.
Setting Menu List
Setting Menu List
Setting Menu List 261J-08C Specify the layout of an USB keyboard if connected to the machine. The default setting is marked with a dagger ( ).
Setting Menu List 261J-08E All the settings related to the timer and energy are listed with descriptions. Default settings are marked with a dagger ( ). (P. 453) (P. 453) (P. 454)
Setting Menu List
Setting Menu List <24 Hour>
Setting Menu List
Setting Menu List You can specify the time when the machine is automatically set to the sleep mode. Entering Sleep Mode(P. 175) (0:00 to 12:59 AM/PM) Specify the time when the machine is recovered from the sleep mode. (0:00 to 12:59 AM/PM) 457 Entering Sleep Mode(P.
Setting Menu List 261J-08F All the settings related to the network are listed with descriptions. Default settings are marked with a dagger ( ).
Setting Menu List Select to configure a wireless connection by manually entering an SSID. By using this method, you can specify authentication and encryption settings in detail. Setting Up Connection by Specifying Detailed Settings(P. 27) WEP Key 1 to 4 WEP Key 1 to 4 Select to automatically configure a wireless connection by using the button on a WPS wireless router.
Setting Menu List
Setting Menu List
Setting Menu List Select to check that the machine is connected to a computer over a network. Connection(P. 33) Testing the Network Specify settings for using the machine in an IPv6 network. Setting IPv6 Addresses(P.
Setting Menu List If DHCP is enabled, use these settings to select whether to use the DHCP optional functions to acquire the DNS server address or the domain name. Configuring DNS(P. 56) Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P.
Setting Menu List 0 to 24 to 48 (hr.) Specify settings for using DNS functions without DNS servers.
Setting Menu List Enable or disable RAW, a Windows specific printing protocol. You can also set the reception timeout period after Configuring Printing Protocols and WSD which printing is canceled if print data reception is interrupted. Functions(P. 41)
Setting Menu List
Setting Menu List Specify the settings for monitoring and controlling the machine from a computer running SNMP-compatible software. Monitoring and Controlling the Machine with SNMP(P. 69) Enable or disable SNMPv1. When enabling SNMPv1, specify a community name and access privileges to Management Information Base (MIB) objects.
Setting Menu List
Setting Menu List Select the Ethernet type (10BASE-T/100BASE-TX/1000BASE-T) and the communication mode of Ethernet (half-duplex/ full-duplex). You can also view the MAC address for wired LAN. Select whether to automatically detect or manually select the communication mode and the Ethernet type. Configuring Ethernet Settings(P.
Setting Menu List Enable or disable settings for filtering packets sent to or received from devices with specified IPv4 addresses. Specifying IP Addresses for Firewall Settings(P.
Setting Menu List
Setting Menu List 261J-08H All the settings related to the USB are listed with descriptions. Default settings are marked with a dagger ( ). Specify whether to enable or disable use of the USB port or a USB memory device.
Setting Menu List 261J-08J All the settings related to accessibility, such as inverting the screen colors and message display time, are listed with descriptions. Default settings are marked with a dagger ( ). (P. 473) (P. 473) (P. 473) Select to invert the display colors. Select if the display is hard to view even after the brightness was adjusted in .
Setting Menu List 261J-08K Item Description (P. 475) This section describes how to adjust image quality for printing. (P. 483) This section describes how to use the cleaning functions.
Setting Menu List 261J-08L All the settings related to image quality adjustment are listed with descriptions. Default settings are marked with a dagger ( ). (P. 475) (P. 475) (P. 475) (P. 476) (P. 476) (P. 477) (P.
Setting Menu List Select whether the color of black or blackish text in color documents should be reproduced as true black or as a color more or less close to that of the original. For each option, you can adjust the degree of effect. You can set values for the feeder and the platen glass separately. Adjusting Values for Text Color Reproducibility(P.
Setting Menu List -5.0 to 0.0 to + 5.0 (mm) -5.0 to 0.0 to + 5.0 (mm) -5.0 to 0.0 to + 5.0 (mm) -5.0 to 0.0 to + 5.0 (mm) * -5.0 to 0.0 to + 5.0 (mm) -5.0 to 0.0 to + 5.0 (mm) -5.0 to 0.0 to + 5.0 (mm) -5.0 to 0.
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List ● Setting a stronger improvement effect may result in lighter print density or slower printing speed. It may also result in less sharp edges and rougher details. Smudges may appear on copies depending on the paper type or the environmental conditions. In this case, setting this item may solve the problem. The improvement effect is strongest with and weakest with .
Setting Menu List 261J-08R The cleaning functions are listed with descriptions. Default settings are marked with a dagger ( ). (P. 483) (P. 483) (P. 483) Clean the fixing assembly after a toner cartridge is replaced or if black streaks appear on printouts. Fixing Assembly(P. 566) Cleaning the Clean the feeder rollers if originals become dirty after being fed through the feeder.
Setting Menu List 261J-08S Item Description (P. 485) This section describes settings common to each function. (P. 491) This section describes how to specify the copy settings. (P. 493) This section describes how to specify printer settings. (P. 518) This section describes how to specify settings for sending faxes and scanned originals. (P. 530) This section describes how to specify settings for receiving faxes and e-mails.
Setting Menu List 261J-08U All the items related to settings common to each function are listed with descriptions. Default settings are marked with a dagger ( ). (P. 485) (P. 488) (P. 489) (P. 490) Asterisks (*) ● Settings marked with "*1" may not be displayed depending on the model you are using, options, or other setting items. ● Settings marked with "*2" cannot be imported or exported.
Setting Menu List *1 *1 *1 / *1 *1 *1 *1 *1 *1 486
Setting Menu List Specify this setting when you print a document on paper with logos. In general use, to print on paper with logos, you need to change how the paper loaded in the paper source is facing depending on whether you are performing 1- or 2-sided printing. However, if you change the setting to , you can just load the paper with the logo side facing down for 1-sided printing in the same way as for 2-sided printing.
Setting Menu List ● We recommend selecting if you do not need to consider which side to print on. To print on a specific side of paper, you do not need to flip over paper in the paper source whether 1- or 2sided printing is selected. ● If is set for a paper source that is loaded with paper you cannot use for 2-sided printing ( Available Paper(P. 674) ), is applied to the paper source instead.
Setting Menu List
Setting Menu List
Setting Menu List 261J-08W All the settings related to the copy are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks (*) ● Settings marked with an asterisk (*) may not be displayed depending on the model you are using, options, or other setting items. You can change the default settings about copy. The selected settings are used as the default settings of the copy function. Changing the Default Settings for Functions(P.
Setting Menu List <2-Sided->2-Sided> <2-Sided->1-Sided>
Setting Menu List 261J-08X All the settings related to the printer are listed with descriptions. Default settings are marked with a dagger ( ). (P. 493) (P. 516) Asterisks (*) ● Settings marked with "*1" may not be displayed depending on the model you are using, options, or other setting items. ● Settings marked with "*2" cannot be imported or exported.
Setting Menu List *1 *1 *1
Setting Menu List ● If the printer driver's settings do not match the size and type of loaded paper with selected, a paper jam or printing error may occur. Set the number of copies to print. 1 to 999
Setting Menu List ● You can specify print settings, such as the number of copies or 1-sided/2-sided printing, from an application or the printer driver. However, the setting can only be specified on the machine. You can change settings related to print quality. *1 Adjust the toner density.
Setting Menu List
Setting Menu List Shift the print position to adjust the binding margin to apply to the binding edge specified by . The value "00.0" exerts no effect on the binding margin. -50.0 to 00.0
Setting Menu List / Shifts the print position on the side of paper facing up. / Shifts the print position on the side of paper facing down. Entering the setting value For /, specify a value with a "+" sign to shift the print position in the left-to-right direction.
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List Setting value Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines. Produces a sharp print with strong contrast of lightness and darkness. It is suitable for printing image data such as photo image data. Produces a print with smooth gradation or smooth edges. It is suitable for printing figures or graphs containing gradation areas.
Setting Menu List
Setting Menu List
Setting Menu List Prints in black and white with emphasis on color differences so that a smooth gradation is achieved. Prints in black and white so that the resulting image looks like a black and white television picture (of the NTSC system). Prints in black and white so that R, G, and B are uniformly converted to the same gray level by using only brightness as the reference.
Setting Menu List Specify whether to enlarge or reduce the original according to the print range of paper. Note that size enlargement/reduction will not affect the aspect ratio of the original.
Setting Menu List
Setting Menu List Setting value Produces a print with smooth gradation or smooth edges. It is suitable for printing figures or graphs containing gradation areas. Produces a sharp print with strong contrast of lightness and darkness. It is suitable for printing image data such as photo image data. Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines.
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List 261J-08Y All the settings related to sending faxes and scanned originals are listed with descriptions. Default settings are marked with a dagger ( ). (P. 518) (P. 519) (P. 523) Asterisks (*) ● Settings marked with "*1" may not be displayed depending on the model you are using, options, or other setting items. ● Settings marked with "*2" may be unavailable or vary or have different defaults depending on your country or region.
Setting Menu List You can change and register the settings for sending faxes or scanned documents. Register the sender name for e-mails and I-Faxes. The registered name is displayed in e-mails, along with the email address. If the sender name is not registered, only the e-mail address is displayed.
Setting Menu List *1
Setting Menu List Specify the basic settings for using the machine as an I-Fax device. You can change the default settings used for sending I-Fax. The selected settings are used as the default settings when scanning originals. Changing the Default Settings for Functions(P.
Setting Menu List Information such as the date and time of transmission and the e-mail address of the machine (sender information) can be added as a header in transmitted documents. This information tells the recipient when the I-Fax was sent and who sent it.
Setting Menu List /// *1
Setting Menu List You can change the default settings used for sending faxes. The selected settings are used as the default settings when scanning originals. Changing the Default Settings for Functions(P.
Setting Menu List ● Even when ECM is enabled, errors may occur due to telephone line conditions. ● It may take a longer time than usual to process data when ECM is enabled because the error checks and corrections are performed while the data is transmitted. *2 For example, when you make calls by dialing "0 - (pause) - (telephone number)," 0 is dialed first and then a few seconds later, the telephone number.
Setting Menu List Specifies the interval between redials. Enter a number for the interval, and select . When set to , specifies to redial when a transmission error occurs. *2 Select whether to check the dial tone before a fax number is dialed.
Setting Menu List If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. If you set it to , the key will be displayed on the Fax Basic Features screen. If you assign an outside line access number to the key, you can easily access the outside line.
Setting Menu List Enable or disable PC faxing (sending faxes from a computer). Computer(P. 406) Restricting Fax Sending from a
Setting Menu List
Setting Menu List 261J-090 All the settings related to receiving faxes and e-mails are listed with descriptions. Default settings are marked with a dagger ( ). (P. 530) (P. 531) (P. 532) Asterisks (*) ● Settings marked with "*1" may not be displayed depending on the model you are using, options, or other setting items. ● Settings marked with "*2" may be unavailable or vary or have different defaults depending on your country or region.
Setting Menu List If receiving faxes when the amount remaining in the toner cartridges is low, the machine holds them in memory instead of printing. However, if this function is enabled, the machine continues printing. In addition to fax reception, this is true with I-Fax reception.
Setting Menu List
Setting Menu List 1 to 2 to 99 (time(s))
Setting Menu List
Setting Menu List reduces the image by a ratio that is based on the size of the loaded paper. <97%>, <95%>, <90%>, or <75%> reduces the image by the corresponding ratio. Select to reduce the image both vertically and horizontally. Select to reduce only vertically. Select whether to print information, including date and time of reception and page numbers, on the bottom of received faxes.
Setting Menu List 536
Setting Menu List 261J-091 All the settings related to saving the scanned document to a USB memory device or printing stored files are listed with descriptions. Default settings are marked with a dagger ( ). (P. 537) (P. 542) Asterisks (*) ● Settings marked with an asterisk (*) may not be displayed depending on the model you are using, options, or other setting items. Change the settings for file saving or memory media print.
Setting Menu List /// *
Setting Menu List You can change the settings to print files in a USB memory device and the method for displaying them. You can change the default settings associated with memory media print. The settings configured here are used as the default settings of the memory media print function. Changing the Default Settings for Functions(P.
Setting Menu List < Set PDF Details> <2 on 1> <4 on 1> <6 on 1> <8 on 1> <9 on 1> <16 on 1>
Setting Menu List
Setting Menu List Shortens a file name to as few as eight characters. To distinguish files that have similar names, numbers such as "~1" or "~2" are added at the end of the file names. Displays a file name up to 40 characters. ● The number of characters described above does not include the characters in file extensions, such as ".jpg." Specify whether to enable or disable the functions of a USB memory device.
Setting Menu List 261J-092 Specify whether to enable or disable Secure Print ( with a dagger ( ). Printing via Secure Print(P. 263) ). Default settings are marked
Setting Menu List 261J-093 All the settings related to the address book are listed with descriptions. Specify a PIN and require entering it to add new entries to or edit existing entries in the Address Book. Use of the Address Book(P.
Setting Menu List 261J-094 Item Description (P. 546) You can configure the settings for managing users of the machine. (P. 547) You can manage information about the hardware and operations, as well as various data required when using the machine functions. (P. 551) You can configure the settings related to the Remote UI and software available for the machine. (P.
Setting Menu List 261J-095 All the settings related to user management of the machine are listed with descriptions. Default settings are marked with a dagger ( ). (P. 546) (P. 546) Specify the ID or PIN exclusively for Administrators who have access privileges to and . ID is and PIN is .
Setting Menu List 261J-096 All the settings related to management of information for the hardware and operations, as well as about management of data required when using the machine functions are listed with descriptions. Default settings are marked with a dagger ( ). (P. 547)
Setting Menu List
Setting Menu List
Setting Menu List
Setting Menu List 261J-097 All the settings related to the software and system options available for the machine as well as about Register License are listed with descriptions. Default settings are marked with a dagger ( ). (P. 551) (P. 551) (P. 552) Asterisks (*) ● Settings marked with an asterisk (*) cannot be imported or exported. * Enter the license key for a system option that can be used on the machine.
Setting Menu List
Setting Menu List 261J-098 The settings for utilizing the machine settings and for initializing data are listed with descriptions. Default settings are marked with a dagger ( ). (P. 553) (P. 554) (P. 554) (P. 554) (P. 554) Asterisks (*) ● Settings marked with an asterisk (*) cannot be imported or exported.
Setting Menu List Enable or disable the Product Extended Survey Program (a program for the machine usage survey).
Setting Menu List 261J-099 All the settings related to the authentication function and encryption are listed with descriptions. Default Settings are marked with a dagger ( ). (P. 555) (P. 555) You can reinforce the security of the authentication function. Configure the security functions for user authentication.
Setting Menu List
Maintenance Maintenance Maintenance ..................................................................................................................................................... 558 Regular Cleaning ............................................................................................................................................... 560 Cleaning the Exterior ....................................................................................................................................
Maintenance Maintenance 261J-09A This chapter describes upkeep of the machine, including how to clean the machine and adjustment of print quality. ◼ Basic Cleaning Regular Cleaning(P. 560) ◼ Replacing Consumables Replacing the Toner Cartridge(P. 567) Checking the Remaining Amount of Consumables(P. 570) Consumables(P.
Maintenance Relocating the Machine(P. 571) Adjusting Image Quality(P. 573) Viewing the Counter Value(P. 581) Printing Reports and Lists(P.
Maintenance Regular Cleaning 261J-09C Regularly clean the machine to prevent deterioration in printing quality and to ensure that you use it safely and easily. Where to Clean Exterior of the machine and ventilation slots Cleaning the Exterior(P. 561) Feeder Cleaning the Feeder(P. 563) Internal fixing assembly Cleaning the Fixing Assembly(P. 566) Platen glass and the underside of the feeder Cleaning the Platen Glass(P.
Maintenance Cleaning the Exterior 261J-09E Regularly wipe the exterior of the machine, especially around the ventilation slots, to keep the machine in good condition. 1 Turn OFF the machine, and unplug the power cord from the AC power outlet. ● When you turn OFF the machine, data that is waiting to be printed is deleted.
Maintenance Cleaning the Platen Glass 261J-09F Regularly wipe off the dust from the platen glass and the underside of the feeder to prevent smudges to be printed on originals or printouts. 1 Turn OFF the machine, and unplug the power cord from the AC power outlet. ● Turning the printer OFF erases any queued print data. Data such as documents received and held in memory, documents waiting to be sent, and reports that are automatically printed after sending or receiving faxes are not deleted.
Maintenance Cleaning the Feeder 261J-09H Graphite powder or dust on the rollers inside the feeder or on the document feed scanning area may cause smudges to appear on printouts. If this occurs or if a paper jam occurs frequently, clean the feeder. If the problem persists after cleaning the feeder, perform automatic feeder cleaning. Cleaning the Feeder(P. 563) Automatic Feeder Cleaning(P. 565) Cleaning the Feeder 1 Turn off the machine and unplug it from the power outlet.
Maintenance ● If the rollers and surrounding areas are very dirty, clean them out. To do this, wet a cloth with water and wring it out well, then wipe the dirty areas. Afterwards, wipe the areas with a soft and dry cloth. 5 Close the feeder cover and original supply tray. 6 Open the feeder. 7 Wipe the document feed scanning area. ● Wipe with a cloth that has been moistened with water and wrung out, and then wipe with a dry cloth. 8 Wait for the cleaned area to dry completely.
Maintenance 9 10 Gently close the feeder. Plug the machine back into the power outlet and switch it on. Automatic Feeder Cleaning Automatic feeder cleaning uses paper loaded in the feeder. Set 10 sheets of plain A4 or US Letter size paper in the feeder before starting automatic cleaning. Placing Originals(P. 135) 1 Select
Maintenance Cleaning the Fixing Assembly 261J-09J Dirt may adhere to the fixing assembly inside the machine and cause black streaks to appear on printouts. To clean the fixing assembly, perform the following procedure. Note that you cannot clean the fixing assembly when the machine has documents waiting to be printed. To clean the fixing assembly, you need plain A4 or Letter size paper. Set the paper in the paper drawer or multi-purpose tray before performing the following procedure. Loading Paper(P.
Maintenance Replacing the Toner Cartridge 261J-09K The machine displays a message when the amount remaining in the toner cartridge is low. Note that the print quality may suffer if you continue printing without resolving this issue. You can check the amount remaining in the toner cartridges on the display ( Checking the Remaining Amount of Consumables(P. 570) ). When a Message Appear(P. 567) When Printouts are Poor in Quality(P. 568) Procedure for Replacing the Toner Cartridge(P.
Maintenance When Printouts are Poor in Quality If your printouts begin to show any of the following features, one of your toner cartridges is consumed. Replace the nearly empty toner cartridge even if no message is displayed. Procedure for Replacing the Toner Cartridge(P.
Maintenance 3 4 5 Remove the replacement toner cartridge from the protective case. Shake the toner cartridge 5 or 6 times as shown below to evenly distribute the toner inside the cartridge. Install the toner cartridge. ● Fully push it in until it cannot go any further. 6 Close the front cover. LINKS Consumables(P.
Maintenance Checking the Remaining Amount of Consumables 261J-09L Use the procedure below to check the amount remaining in the toner cartridges. It is particularly important to check whether you need to have a new toner cartridge ready before starting a large print job.
Maintenance Relocating the Machine 261J-09R The machine is heavy. Make sure to follow the procedure below when moving the machine to avoid injury. 1 Turn OFF the machine and computer. ● When you turn OFF the machine, data that is waiting to be printed is deleted. Fax documents that were received by using the Memory Reception function, faxes that are waiting to be sent, and reports that are automatically printed after sending and receiving faxes are not deleted.
Maintenance If the optional paper feeder is attached to the machine ● Unlock the paper feeder before lifting the machine, and transport the paper feeder separately. Front Side 6 Back Side Carefully place the machine at the new installation site. ● For information about how to install the machine after relocating it, see "Getting Started." Their Contents(P.
Maintenance Adjusting Image Quality 261J-09S If the print results or scanned images are not satisfactory such as low image quality, poor reproducibility, or skewed printouts, try the adjustments below. ◼ Adjust Copy Image If the density or brightness of copies and memory media print differs markedly from the originals, use this function so that the appearance of the printing results becomes closer to that of the originals. Adjusting the Gradation and Density for Copy Jobs(P.
Maintenance Adjusting the Gradation and Density for Copy Jobs 261J-09U Gradation refers to the dark to light continuum of shades of a color. The more shades in the gradations of colors that are printed, the more natural printouts seem. If color reproducibility becomes poor and the density and brightness of printouts differs markedly from the originals, perform the appropriate auto adjustment. This adjustment improves the results of copies and memory media print.
Maintenance 8 Gently close the feeder. 9 Select . ➠ The adjustment image is scanned and adjustment starts. 10 When a message appears notifying that adjustment is complete, open the feeder, 11 Gently close the feeder. and remove the adjustment image. If the
Maintenance Adjusting Values for Text Color Reproducibility 261J-09W You can make an adjustment such that black or nearly black text is reproduced in a color closely matching with the original that was scanned in color. ● This function will apply when scan is performed with set to other than . Adjusting Image Quality(P. 300) 1 Select
Maintenance 5 Select .
Maintenance Adjusting Print Density 261J-09X When the print results are too dark or too light, you can adjust the density. 1 Select
Maintenance Adjusting Print Position 261J-09Y If a document is printed off-center or out of the printable range, adjust the print position. You can adjust the print position for each paper source. You can adjust the print position in the range -5.0 mm to +5.0 mm in increments of 0.1 mm. Checking the Direction and Distance to Adjust When you adjust the print position, specify the direction using "+" and "-" and the distance using "mm.
Maintenance 6 Set an adjustment value. 7 Select . Adjusting the Print Position for All Print Jobs ● You can use in the setting menu of the operation panel to adjust the print position for all print jobs, irrespective of the paper source. The print position can be adjusted in 0.5 mm increments between -50.0 mm and +50.0 mm. (P.
Maintenance Viewing the Counter Value 261J-0A0 You can check the total number of pages printed by the machine. These totals include faxes, reports, and lists, in addition to copies and printouts of data from computers. Check the number of pages printed <113: Total (Black & White/Small)> Displays the total number of pages copied and printed in black and white. <501: Scan (Total 1)> Displays the total number of pages scanned.
Maintenance Printing Reports and Lists 261J-0A1 You can print reports and lists to check information such as the total volume of printouts for each and machine settings. Configuring the Print Settings for Reports and Lists(P. 582) Printing a Report on the Total Volume of Printouts by Department ID(P. 582) Setting Reports on the Communication Results(P. 582) Printing Lists of Settings(P. 584) Printing Reports and Lists on the Usage Status of the Machine(P.
Maintenance Communication Management Report You can check the fax and e-mail logs of sent and received documents by printing a Communication Management Report. The report can be printed automatically after every 40 transmissions, or you can print it manually.
Maintenance E-Mail/I-Fax/File TX Result Report You can check the e-mail and I-Fax logs of sent documents as well as documents saved to a shared folder or FTP server by printing an E-Mail/I-Fax/File TX Result Report. The report can be printed either every time a transmission is completed or only when a sending error occurs.
Maintenance
Maintenance
Maintenance Consumables 261J-0A2 The following is a guide to the estimated replacement time for the consumables used in this machine. Purchase consumables at your local authorized Canon dealer. Observe safety and health precautions when storing and handling consumables. For optimum print quality, using Canon genuine Toner, Cartridge and Parts is recommended. ● To handle and store consumables, observe precautions in "Getting Started" provided for this product.
Maintenance Be careful of counterfeit toner cartridges ● Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge. For more information, see global.canon/ctc. ● When replacing toner cartridges, see Replacing the Toner Cartridge(P. 567) .
Troubleshooting Troubleshooting Troubleshooting ............................................................................................................................................. 590 Common Problems ............................................................................................................................................ 592 Installation/Settings Problems .....................................................................................................................
Troubleshooting Troubleshooting 261J-0A3 1660-0AE When a problem occurs, check this chapter to find out solutions before contacting Canon. ◼ Common Problems This section describes how to take action when you suspect that the machine is malfunctioning. Problems(P. 592) Common ◼ When You Cannot Print Properly This section describes how to take action when printing results are not satisfactory or the paper creases or curls. When You Cannot Print Properly(P.
Troubleshooting ◼ When a Problem Cannot Be Solved If a problem persists, see When a Problem Cannot Be Solved(P. 655) to find out where to contact.
Troubleshooting Common Problems 261J-0A4 If you encounter problems when using the machine, check the items in this section before contacting us. If the problems persist, contact your local authorized Canon dealer or the Canon help line. Check the Following Is the machine turned ON? Is the power cord connected? ● If the machine is turned ON but does not respond, turn it OFF, check whether the power cord is connected correctly, and turn it back ON.
Troubleshooting Installation/Settings Problems 261J-0A5 See Common Problems(P. 592) also. Problems with the Wireless/Wired LAN Connection(P. 593) Problem with the USB Connection(P. 596) Problem with the Print Server(P. 596) Problems with the Wireless/Wired LAN Connection The wireless LAN and wired LAN cannot be connected at the same time. ● The wireless LAN and wired LAN cannot be connected at the same time.
Troubleshooting You are unsure of the set IP address. Viewing Network Settings(P. 38) The connection method cannot be switched between a wired LAN and a wireless LAN. ● Did you select a wired LAN or a wireless LAN on the operation panel on the machine as well? This selection is required to have the machine switch to your selection. Selecting Wired LAN or Wireless LAN(P. 16) You are unsure of the SSID or the network key of the wireless router to be connected. The SSID is not displayed on the screen.
Troubleshooting If the problem persists even after checking the above: ● Turn off the devices, and then turn them on again. ● Wait for a while, and try again to connect to the network. Check whether the machine is turned ON. ● If the machine is turned ON, turn it OFF, and then turn it back ON. Check the installation site of the machine and the wireless router.
Troubleshooting ● When only IEEE 802.11n is used for the wireless communication, WEP is selected or the WPA/WPA2 encryption method is set to TKIP. Problem with the USB Connection Cannot communicate. ● Change the USB cable. If you are using a long USB cable, replace it with a short one. ● If you are using a USB hub, connect the machine directly to your computer using a USB cable. Problem with the Print Server You cannot find the print server to connect to.
Troubleshooting Copying/Printing Problems 261J-0A6 See Common Problems(P. 592) also. Printing/copy results are not satisfactory. Paper creases or curls. When You Cannot Print Properly(P. 602) You cannot print. ● Can you print a Windows test page? If you can print a Windows test page, there is no problem with the machine or the printer driver. Check the print settings of your application. Printing a Test Page in Windows(P.
Troubleshooting ● Can you print from other computers on the network? If you also cannot print from other computers, contact your local authorized Canon dealer or the Canon help line. Wired LAN connection ● Have you selected the correct port? If there is no port to use, create a port. Checking the Printer Port(P. 704) Configuring Printer Ports(P.
Troubleshooting Printing seems to be slow. * ● Disabling Secure Print is recommended if you are not using it. Changing the Valid Time Period for Secured Documents(P. 265) * When the free space in memory is running low, the processing speed of the machine becomes slow, just as a computer does. There is nothing abnormal. You cannot print with Google Cloud Print. Using Google Cloud Print(P. 342) It takes a long time before printing starts.
Troubleshooting Faxing/Telephone Problems 261J-0A7 See Common Problems(P. 592) also. Sending Problems(P. 600) Receiving Problems(P. 601) Sending Problems A fax cannot be sent. ● Is an external phone line busy? Wait until the line becomes free. ● Has an error occurred? Print and check a Communication Management Report. Communication Management Report(P. 583) ● Is a telephone line set correctly? Connecting the Telephone Line(P. 83) ● When sending the fax overseas, insert pauses in the fax number.
Troubleshooting Receiving Problems The results of received fax are not satisfactory. Paper creases or curls. When You Cannot Print Properly(P. 602) Telephone and fax cannot be switched automatically. ● Check that the receive mode is set to , , or . Receiving Faxes(P. 224) ● Free space in memory may be running low. Print or delete data in memory. Checking/Forwarding/Deleting Documents in Memory(P. 236) Printing Documents in Memory(P.
Troubleshooting When You Cannot Print Properly 261J-0A8 If printing results are not satisfactory, or paper creases or curls, try the following solutions. If the problems persist, contact your local authorized Canon dealer or the Canon help line. ◼ Problems with Image Quality Smudge Marks Appear on the Bottom Edge of Printouts(P. 604) Printing Results Are Not Satisfactory(P. 604) Smudges Appear on Printouts(P. 604) Toner Smudges and Splatters Appear(P. 607) Printouts Are Faded(P.
Troubleshooting Black Spots Appear(P. 613) Reverse Side of Paper is Smudged(P. 613) ◼ Problems with Printout Paper Paper Creases(P. 615) ◼ Problems with Paper Feed Printouts Are Skewed(P. 617) Printed Barcode Cannot Be Read(P. 614) Paper Creases or Curls(P. 615) Paper Curls(P. 615) Paper Is Fed Incorrectly(P. 617) Paper Is Not Fed/Two or More Sheets Are Fed Together(P.
Troubleshooting Printing Results Are Not Satisfactory 261J-0A9 Dirt inside the machine may affect printing results. Perform care and cleaning to the machine first. Cleaning(P. 560) Regular Smudge Marks Appear on the Bottom Edge of Printouts Are you using appropriate paper? ● Check the supported paper types and replace with an appropriate type. Also, set the paper size and type correctly. Available Paper(P. 674) Loading Paper(P. 139) Specifying Paper Size and Type(P.
Troubleshooting Do smudges appear when using the machine in an environment with low humidity? ● Change the setting for . The improvement effect is stronger with than . First try with . (P. 479) ● If is specified, print density may be lower or uneven when the machine is used in an environment with high humidity.
Troubleshooting ● Setting a stronger improvement effect may result in lighter print density. Afterimages Appear in Blank Areas Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Available Paper(P. 674) Loading Paper(P. 139) Do afterimages appear when you print on large size paper after printing on small size paper? ● Change the setting for . Setting to may solve the problem. (P.
Troubleshooting Toner Smudges and Splatters Appear Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Available Paper(P. 674) Loading Paper(P. 139) Do toner smudges and splatters appear when using the machine in an environment with low humidity? ● Change the setting for . The improvement effect is stronger with than . First try with . (P.
Troubleshooting Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Also, specify the paper size and type settings properly. Available Paper(P. 674) Loading Paper(P. 139) Specifying Paper Size and Type(P.
Troubleshooting A Portion of the Page Is Not Printed Do you print data without margins? ● This symptom occurs if a margin is set to none in the printer driver. A margin of 5 mm or less around the edge of paper or 10 mm or less around the edge of envelopes is not printable with the machine. Make sure to have margins around the document to print.
Troubleshooting Streaks Appear/Printing is Uneven Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Available Paper(P. 674) Loading Paper(P. 139) Is the platen glass dirty? ● Clean the platen glass and the underside of the feeder. Cleaning the Platen Glass(P. 562) Have you cleaned the fixing unit? ● Clean the fixing unit. Cleaning the Fixing Assembly(P.
Troubleshooting ● If you set to , the printing speed will be slower. Is the amount remaining in toner cartridge running low? ● Check how much the amount remaining in toner cartridges is left, and replace the toner cartridges as necessary. ● Regardless of the displayed toner level, the toner cartridge may have reached the end of its lifetime due to the machine's environmental conditions and the deteriorated materials in the cartridge. Replace the toner cartridge. Replacing the Toner Cartridge(P.
Troubleshooting White Spots Appear Are you using paper that has absorbed moisture? ● Replace with appropriate paper. Loading Paper(P. 139) Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Available Paper(P. 674) Loading Paper(P. 139) Does a void appear at the center of dark text or lines? ● Change the setting for . Setting to may solve the problem. (P.
Troubleshooting Are you using the machine in an environment with high humidity? ● Change the setting for . Setting to may solve the problem. (P. 479) ● If you set to , the print density may vary depending on the ambient humidity. Is the amount remaining in toner cartridge running low? ● Check how much the amount remaining in toner cartridges is left, and replace the toner cartridges as necessary.
Troubleshooting Have you cleaned the fixing unit? ● Clean the fixing unit. Cleaning the Fixing Assembly(P. 566) Printed Barcode Cannot Be Read Are you using a small barcode or a barcode consisting of thick lines? ● Enlarge the barcode. ● If the direction of lines in the barcode is perpendicular to the paper output direction, turn the image 90 degrees to make the lines parallel to the paper output direction.
Troubleshooting Paper Creases or Curls 261J-0AA Paper Creases Is paper loaded correctly? ● If paper is not loaded below the load limit line or is loaded obliquely, it may crease. Loading Paper(P. 139) Are you using paper that has absorbed moisture? ● Replace with appropriate paper. Loading Paper(P. 139) Does this problem occur when printing on plain paper or thin paper? ● Change the setting for . Setting to may solve the problem. (P.
Troubleshooting Are you using appropriate paper? ● Check usable paper, and replace with appropriate paper. Also, specify the paper size and type settings properly. Available Paper(P. 674) Loading Paper(P. 139) Specifying Paper Size and Type(P. 155) ● Change the setting for . Setting to may solve the problem. (P. 478) ● If you set to , the printing speed may be slower. Are you using paper that has absorbed moisture? ● Replace with appropriate paper.
Troubleshooting Paper Is Fed Incorrectly 261J-0AC Printouts Are Skewed Do the paper guides align with the edges of the paper? ● If the paper guides are too loose or too tight, the printouts are skewed. Loading Paper(P. 139) Paper Is Not Fed/Two or More Sheets Are Fed Together Is paper loaded correctly? ● Fan the paper stack thoroughly so that paper is not stuck together. ● Check whether paper is loaded correctly. Loading Paper(P.
Troubleshooting A Message or a Number Starting with "#" (an Error Code) Is Displayed 261J-0AE When a message appears on the machine's display, or a number (error code) prefixed with "#" appears, see the following sections to check the solution. Countermeasures for Each Message(P. 619) Countermeasures for Each Error Code(P.
Troubleshooting Countermeasures for Each Message 261J-0AF If you cannot send a fax or the memory is full, or you encounter operation problems, a message appears on the display. Find out more information about messages in the following list. A counterfeit or non-Canon cartridge may be in use. The amount in the cartridge cannot be displayed correctly. The toner cartridge used may not be a genuine Canon product. ● Only genuine Canon toner cartridges should be used as replacement toner cartridges.
Troubleshooting An SSID or network key of a wireless router was entered manually, but the entry was incorrect. ● Check the SSID and network key, and enter the correct ones again. Checking the SSID and Network Key(P. 30) Setting Up Connection by Specifying Detailed Settings(P. 27) A wireless router could not be detected due to setting problems of the network to be connected. ● Check whether the machine is properly installed and ready to connect to the network. Installation/Settings Problems(P.
Troubleshooting Cannot specify group destinations, or multiple destinations at the same time. You specified multiple destinations or Group Dial when the receiver is off the hook. ● When the receiver is off the hook, you cannot specify multiple destinations or Group Dial. After placing the receiver on the hook, specify destinations and send fax documents. Cannot specify group destinations when on-hook. Group Dial was specified as a destination after selecting .
Troubleshooting Check the authentication settings. The authentication method set on the machine does not match the authentication method set on the RADIUS server. ● Check that the same authentication method is set on this machine and the RADIUS server, and set the correct authentication method. Configuring IEEE 802.1X Authentication Settings(P. 395) Copying is restricted. Copying is disabled in the Department ID Management. ● Log in with a Department ID for which copying is not disabled.
Troubleshooting Could not connect. The maximum number of devices that can connect to the access point has been reached. The machine attempted to connect to a wireless LAN router to which the maximum number of devices were already connected. ● Decrease the number of devices (clients) that are connected to the wireless LAN router. For information on the maximum number of devices that can connect, see the instruction manual for the wireless LAN router or contact the manufacturer.
Troubleshooting Could not detect any connections from wireless devices. Mobile device detection was not possible within the predetermined length of time. ● Connect again paying attention to the time limit. Connecting Directly (Access Point Mode)(P. 324) Could not perform cleaning. Paper jammed during cleaning. ● Remove the jammed paper, set paper correctly, and perform cleaning again. Clearing Paper Jams(P. 643) Cleaning the Feeder(P. 563) Cleaning the Fixing Assembly(P.
Troubleshooting Setting Up Connection by Specifying Detailed Settings(P. 27) The MAC address of the machine is rejected because the MAC address filter is set at a wireless router. ● Set the wireless router to permit the MAC address of the machine and your computer. For more information about how to set, see the instruction manuals for your networking devices or contact your manufacturer.
Troubleshooting Faxing is restricted. Faxing is disabled in the Department ID Management. ● Log in with a Department ID for which faxing is not disabled. For the Department ID and PIN, contact your Administrator. Setting the Department ID Management(P. 352) Google Cloud Print Authentication Error Cloud Print could not perform server authentication, or could not acquire information for registration. ● Check whether the date and time settings are correctly specified. (P.
Troubleshooting ● If you print received documents on paper other than A4 or Letter size, some portions of the image may be missing or the image may be divided and printed onto several sheets. Memory Full (Secure Print) Memory became full of secured documents that were not printed. ● Print the secured documents that are stored in memory. Printing via Secure Print(P. 263) Memory Full (Skip Error) The memory became full of print data that could not be printed due to errors.
Troubleshooting Clearing Paper Jams(P. 643) Paper Settings and Loaded Size Mismatch The paper size setting on the operation panel does not match the loaded paper size. ● Match the paper size setting specified in and the size of the paper that is actually loaded. To use the loaded paper Change the setting of to match the loaded paper size. Specifying Paper Size and Type(P.
Troubleshooting Remote scanning is restricted. Scanning that is operated by using a computer is disabled in the Department ID Management. ● Log in to the Remote UI in System Manager Mode, display the edit screen of Department ID Management, and select the [Allow Scan Jobs with Unknown IDs] check box. Setting the Department ID Management(P. 352) Scanning is restricted. Scanning is disabled in the Department ID Management. ● Log in with a Department ID for which scanning is not disabled.
Troubleshooting Configuring IEEE 802.1X Authentication Settings(P. 395) The authentication server certificate is incorrect. There is no CA certificate registered in the printer that is compatible with the authentication server certificate. ● Check that there is a CA certificate registered in the printer that is compatible with the authentication server certificate. Configuring IEEE 802.1X Authentication Settings(P. 395) The computer is restricted.
Troubleshooting The memory is full. Enter the original type settings again. An original could not be scanned because memory became full during copying. ● Set to , and copy. Selecting the Type of Original for Copying(P. 201) The memory is full. Scanning will be canceled. Do you want to print? An original could not be scanned due to insufficient memory space. ● Select whether to print the pages that were scanned or cancel the job. ● Copy the original in two or more parts.
Troubleshooting The authentication method of the machine is set to , but that of the wireless router is set to "Open System." ● Connect again by selecting a wireless router or by manually changing the WEP authentication method to . Setting Up Connection by Selecting a Wireless Router(P. 24) Setting Up Connection by Specifying Detailed Settings(P. 27) ● Change the WEP authentication method to "Shared Key" at the wireless router, and connect again.
Troubleshooting Countermeasures for Each Error Code 261J-0AH If an error occurs such as when printing is not successful or when you cannot send or receive a fax or scanned original, the corresponding error code is displayed in a report or in the job log screen as a three-digit number. Check the following to find out causes and solutions for each error code. For how to print an error report and information in the report, see Printing Reports and Lists(P. 582) .
Troubleshooting ● Ask the recipient to reload the paper. #018 A fax could not be sent since the recipient's machine did not respond because the line was busy or for other reasons. ● When the recipient's machine is turned OFF or the line is busy, a fax may not be sent. Ask the recipient to check the machine status. When sending the fax overseas, insert pauses in the fax number. Basic Operations for Sending Faxes(P. 215) #022 Sending of a fax from a computer is disabled.
Troubleshooting #099 An operation that caused a job to be canceled has been performed. ● When you cancel a job, this error code is displayed, but this is not abnormal. Print, send, or receive documents again as necessary. #401 A scanned original could not be stored to a USB memory device due to insufficient memory space. ● Delete unnecessary data to free space in the USB memory device, or connect a different USB memory device. Using a USB Memory Device(P.
Troubleshooting Blocking Jobs When Department ID Is Unknown(P. 356) #703 Data could not be written because the memory space that was allocated for images was full when sending an e-mail/I-Fax or storing to a shared folder/FTP server. ● If another sending document is queued, wait for a while until it is completed, and send again. ● Divide the document into multiple sections before sending. ● Delete the documents that are stored in memory.
Troubleshooting ● Check whether the LAN cable is connected correctly. Connecting to a Wired LAN(P. 17) #755 Scanned data could not be sent as e-mail or I-Fax nor stored in the shared folder or FTP server because TCP/IP was not working correctly. ● Check , and set correctly. (P. 458) An IP address is not set. ● Set the IP address correctly. Setting IP Addresses(P.
Troubleshooting #802 The SMTP/POP3/FTP server name is not set correctly. ● Set the SMTP/POP3/FTP server name correctly. Configuring Basic E-Mail Settings(P. 88) Configuring E-Mail/I-Fax Communication Settings(P. 91) Registering Destinations from Remote UI(P. 428) #804 No access privileges to access the shared folder/FTP server are granted. ● Assign the privilege for writing data to the storage folder to the sender (user name registered in the destination). For details, contact your Network Administrator.
Troubleshooting ● Check whether your mail server and network are running correctly. For more information, contact your Network Administrator. #813 The login name or the password that is used on the POP3 server is not set correctly. ● Correctly enter the login name or the password that is used on the POP3 server. #816 The number of print pages has reached the upper limit specified for the department. ● To reset the print page count, click [Clear Count] on the [Department ID Management] page of Remote UI.
Troubleshooting ● Check the supported file formats and save the file again. Printer Functions(P. 681) #827 The received data is not supported (includes unsupported MIME information). ● Contact the other party and ask them to check the settings and then resend the data. #829 The received data exceeds the maximum receivable size. ● In fax reception, the machine deletes the data for page 1,000 onwards and either prints the first 999 pages or holds them in memory. Get the sender to resend page 1,000 onwards.
Troubleshooting ● Clear the [Use TLS for POP] check box. If the problem persists, clear the [Use POP Authentication Before Sending] check box, and set the communication setting to a setting other than POP before SMTP. Configuring E-Mail/I-Fax Communication Settings(P. 91) When verifying an TLS server certificate to communicate to the POP3 server, a verification error occurred.
Troubleshooting ● Check the file and try again. Basic Printing Operations(P. 255) Password protected PDF files could not be printed. ● Enter the correct password for the PDF file. Printing from a USB Memory Device (Memory Media Print)(P. 266) #861 A document could not be printed because a printer driver that was not intended for this machine was used. ● Print again by using the printer driver for this machine. Basic Printing Operations(P. 255) A document could not be printed due to a defect in its data.
Troubleshooting Clearing Paper Jams 261J-0AJ If a paper jams, is displayed on the screen. Select to display simple solutions. If it is difficult to understand the procedures on the display, see the following sections to clear jams. Feeder Paper Jams in the Feeder(P. 645) Multi-purpose tray/Paper drawer Paper Jams in a Paper Source(P. 653) Interior Paper Jams in the Main Unit(P. 647) Duplex transport guide Paper Jams in the Main Unit(P. 647) Back side Paper Jams in the Main Unit(P.
Troubleshooting If paper tears ● Remove all the paper fragments to prevent them from becoming jammed. If paper jams repeatedly ● Tap the paper stack on a flat surface to even the edges of the paper before loading it into the machine. ● Check that the paper is appropriate for the machine. Available Paper(P. 674) ● Check that no jammed paper fragments remain in the machine. Do not forcibly remove the jammed paper from the machine ● Forcibly removing the paper may damage parts.
Troubleshooting Paper Jams in the Feeder 261J-0AK If there are originals placed in the feeder, remove them first. Then, follow the procedure below. Do not forcibly remove jammed paper from the machine. If the jammed paper cannot be removed easily, proceed to the next step. 1 Remove the jammed original from the feeder cover. 1 Open the feeder cover. 2 Gently pull out the original. 3 Lift the original tray, and gently pull out the original. 4 Close the feeder cover.
Troubleshooting 2 Gently pull out the original. 3 Gently close the feeder. 3 Place the original again.
Troubleshooting Paper Jams in the Main Unit 261J-0AL Remove the jammed paper according to the procedure that matches the location at which a paper jam occurred. Interior Paper Jams inside the Machine or in the Back Side(P. 647) Duplex transport guide Paper Jams at the Duplex Transport Guide(P. 650) Back side Paper Jams inside the Machine or in the Back Side(P.
Troubleshooting 3 Hold the front side green knob and lift the transport guide. ● Keep holding the transport guide until returning it to the original position in step 5. 4 Gently pull out the paper. 5 Gently return the transport guide back in place. 6 Hold the front side green knob and lift the transport guide. ● Keep holding the transport guide until returning it to the original position in step 8.
Troubleshooting 7 Gently pull out the paper. ● Pull out the paper flatly as much as possible to prevent unfixed toner from being dropped. 8 Gently return the transport guide back in place. 9 Open the rear cover. 10 Gently pull out the paper.
Troubleshooting 11 Close the rear cover. 12 Install the toner cartridge. ● Make sure to push in the cartridge until it stops. 13 Close the front cover. When the message is still displayed ● Paper may be jammed in other locations. Check other locations, and remove jammed paper if any. If the message is still displayed, check whether the front cover is securely closed.
Troubleshooting 3 Gently pull out the paper. 4 Return the duplex transport guide back to position. ● Fully close the guide until it clicks. 5 Set the paper drawer. 6 Open and close the front cover. ● When the front cover is opened and closed, the paper jam message disappears. 1 Open the front cover. 2 Close the front cover.
Troubleshooting When the message is still displayed ● Paper may be jammed in other locations. Check other locations, and remove jammed paper if any. If the message is still displayed, check whether the front cover is securely closed.
Troubleshooting Paper Jams in a Paper Source 261J-0AR Remove the jammed paper according to the procedure that matches the location at which a paper jam occurred. Multi-purpose tray Paper Jams in the Multi-Purpose Tray(P. 653) Paper drawer Paper Jams in the Paper Drawer(P. 653) Paper Jams in the Multi-Purpose Tray If there is paper loaded in the tray, remove it first.
Troubleshooting 2 Gently pull out the paper. ● When the optional paper feeder is attached, gently pull out the paper in the same way. 3 4 Set the paper drawer. Select when the message is displayed on the screen. When the message is still displayed ● Paper may be jammed in other locations. Check other locations, and remove jammed paper if any.
Troubleshooting When a Problem Cannot Be Solved 261J-0AS If you cannot solve a problem by referring to the information in this chapter, contact your local authorized Canon dealer or the Canon help line. Do not disassemble or repair the machine yourself ● If you disassemble or repair the machine yourself, it may not be covered by warranty.
Appendix Appendix Appendix ............................................................................................................................................................. 657 Third Party Software ......................................................................................................................................... 659 Feature Highlights ............................................................................................................................................
Appendix Appendix 261J-0AU This chapter contains technical specifications of this machine, instructions on how to use the User's Guide, disclaimers, copyright information, and other important information for customers. ◼ Machine Specifications See the following section(s) when you want to check the specifications of the main unit and optional equipment, network environment, print function, and so on. Specifications(P.
Appendix Third Party Software(P. 659) Feature Highlights(P. 660) Basic Windows Operations(P. 699) Notice(P.
Appendix Third Party Software 261J-0AW For information related to third-party software, click the following icon(s).
Appendix Feature Highlights 261J-0AX This section describes tips for leveraging the features of the machine by category. You can make use of the features according to your intended purposes and operating environment. Going Green and Saving Money(P. 661) Improving Efficiency(P. 663) Going Digital(P. 665) So Much More(P.
Appendix Going Green and Saving Money 261J-0AY There are lots of ways to cut back on paper, toner, power, and expenses. 2-Sided Printing Print Multiple Pages on a Single Sheet You can use 2-sided printing for copies, print jobs sent from your computer, and even incoming faxes. Because you'll only be using half the paper you would otherwise, you can cut your paper costs in half. To save even more, combine 2-sided printing with N on 1 printing of multiple pages on one sheet of paper.
Appendix For saving energy and money, a sleep mode that powers down a machine when nobody is using it has become an essential feature. This machine will enter sleep mode automatically, and can also be put to sleep whenever you want. Press once to put the machine to sleep. Press it again to instantly wake the machine back into action. Entering Sleep Mode(P. 175) Assume you need paper to fax? Those old paper printouts you always make are a thing of the past.
Appendix Improving Efficiency 261J-0C0 Here are some simple operations that can make complicated tasks more efficient. Address Book Frequently Used Settings in One Touch Entering fax and e-mail addresses in the Address Book saves you the inconvenience of entering them number-by-number, Always making 2-sided copies. Always scanning in the same format and to the same save destination. Frequently used settings like these can be registered to a single shortcut button.
Appendix Plug a USB memory device into the machine and you can print images and documents directly, without using a computer. You can even preview JPEG and other images before you print, so there is no wasted paper. You can also scan handwritten memos, etc. and save them directly to a USB memory device. Convenient for carrying about. Printing from a USB Memory Device (Memory Media Print)(P. 266) Basic Operations for Scanning Originals(P.
Appendix Going Digital 261J-0C1 Digitalizing a document enables editing using a computer as well as reducing cost and time by using e-mail. Scan and E-Mail Scan and Share E-mail scanned originals without even turning on your computer. Just convert your scanned original into an e-mail attachment right from the machine. If Say you've got a paper copy of a report for a company-wide meeting. Scan it, convert it, and now everyone can see it.
Appendix What if you're scanning a whole page of a newspaper but all you're really interested in is a headline and a photo? Use ScanGear MF. You can select what you want from a preview, and then have the scanner disregard the rest. Otherwise you'll have to use an editing program to crop out everything you don't need. Using ScanGear MF(P. 318) ● Using your product to scan, print or otherwise Searching of text in a PDF can be done with a "searchable PDF.
Appendix So Much More 261J-0C2 There are a variety of features for whatever you need to do - at home, in the office, or even on the road.
Appendix Hook up to Google Cloud Print with your laptop or cell phone, send your data, and out come your printed documents. With this machine, Google Cloud Print, and your mobile device, print whenever you want from wherever you want. Using Google Cloud Print(P. 342) Normally, when you print something from your computer, it comes out of the printer right away. However, if you have sensitive documents, this may not be what you want.
Appendix Specifications 261J-0C3 Specifications are subject to change without notice for product improvement or future release. ◼ Machine Specifications Main Unit(P. 670) Feeder(P. 673) Available Paper(P. 674) ◼ Specifications of Optional Equipment Paper Feeder PF-C(P. 677) Copy Card Reader-F(P. 678) ◼ Functional Specifications Fax Function(P. 679) Scan Function(P. 680) Printer Functions(P. 681) Management Functions(P. 683) ◼ Environment To Use the Machine System Environment(P.
Appendix Main Unit 261J-0C4 ● For information on paper sizes and types for each paper source, see " Type Desktop Color Supported Black and White Resolution for Reading 600 dpi x 600 dpi Resolution for Writing 600 dpi x 600 dpi Number of Tones 256 Acceptable Originals Up to 215.9 mm x 355.6 mm Available Paper(P. 674) ." Maximum thickness of original: 20 mm Copy Size/Copy Paper Paper Sizes ● Max: 215.9 mm x 355.6 mm ● Min (Paper Drawer): 105 mm x 148 mm ● Min (Multi-Purpose Tray): 76.
Appendix 4.0 seconds or less First Copy Time Approx. 6.3 seconds (A4) Copy Speed *2 (A4) 43.0 sheets/minute Magnification 25 % to 400 % (in 1 % increments) Paper Feeding System/Capacity *3 Paper Drawer 550 sheets (80 g/m²)/640 sheets (64 g/m²) x 1 Multi-Purpose Tray 100 sheets (80 g/m²)/100 sheets (64 g/m²) x 1 Paper Output System/Capacity *3 Output Tray 250 sheets (68 g/m²) Multiple Copies 999 sheets Power Source AC 220 V - 240 V, 3.
Appendix Memory Capacity RAM: 1 GB Environmental Conditions Temperature: 10°C to 30°C Humidity: 20 % to 80 % RH (no condensation) *1May vary depending on the environment and conditions under which the machine is being used. *2Copy/print speeds are measured based on internal testing using A4 size paper copied/printed with 100% copy/print ratio to original on one-sided paper.
Appendix Feeder 261J-0C5 Original Feeding Mechanism Automatic 2-Sided Document Feeder Original Size *1 /Type Size of Originals ● Max : 215.9 mm x 355.6 mm ● Min : 105 mm x 128 mm Weight of Originals 50 g/m² to 105 g/m² Original Tray Capacity 50 sheets (80 g/m²) (A4) Original Scanning Speed Copying (300 dpi x 600 dpi, A4) 1-Sided Scanning: ● 40 pages/minute 2-Sided Scanning: ● 67 pages/minute Scanning (300 dpi x 300 dpi, A4) *2 1-Sided Scanning: ● Full Color (PDF): 13.
Appendix Available Paper 261J-0C6 The paper types that can be used with this machine are shown in the following table.
Appendix Paper Drawer *1 Multi-Purpose Tray Automatic 2-Sided Printing *2 Paper Sizes Envelope No.10 (COM10) Envelope Monarch Envelope C5 Envelope DL Custom Paper Size *7 *1Includes *8 *9 the optional Paper Feeder PF-C. *2Automatic 2-sided printing is available without replacing paper. *3Allows you to print received fax documents. *4Allows you to print received I-Fax documents. *5Allows you to print reports or lists. *6Landscape or portrait orientation is available.
Appendix Paper Type Heavy 4 150 g/m² to 199 g/m² Thin 1 *3*5 60 g/m² Thin 2 52 g/m² to 59 g/m² Bond 1 60 g/m² to 74 g/m² Bond 2 75 g/m² to 104 g/m² Bond 3 105 g/m² to 120 g/m² Paper Drawer *1 Multi-Purpose Tray Automatic 2-Sided Printing *2 Labels Envelope Envelope H *1Includes the optional Paper Feeder PF-C. *2Automatic 2-sided printing is available without replacing paper. *3Allows you to print received fax/I-Fax documents. *4Allows you to print reports or lists.
Appendix Paper Feeder PF-C 261J-0C7 Paper Sizes ● Max: 215.9 mm x 355.6 mm ● Min: 105 mm x 148 mm Paper Weight 52 g/m² to 120 g/m² Paper Drawers Capacity * 550 sheets (80 g/m²)/640 sheets (64 g/m²) x 1 Dimensions 417 mm x 373 mm x 156 mm (W x D x H) Weight Approx. 4.0 kg *May vary depending on the installation environment and paper to use.
Appendix Copy Card Reader-F 261J-0C8 Available Cards Magnetic Card Readout Method Magnetic readout Magnetic Card Reading Direction Face up Store/Replay Replay Dimensions 88 mm x 96 mm x 40 mm (excluding the attachment kit and cable) (W x D x H) Weight Approx.
Appendix Fax Function 261J-0C9 Telephone Line Used *1 Public Switched Telephone Network, Facsimile Communication Network (PSTN) Scan Line Density Normal G3: 8 pels*2/mm x 3.85 line/mm Fine G3: 8 pels*2/mm x 7.7 line/mm Superfine G3: 8 pels*2/mm x 15.4 line/mm Ultrafine G3: 16 pels*2/mm x 15.4 line/mm Transmission Speed *3 Super G3: 33.6 kbps G3: 14.4 kbps Compression Method MH, MR, MMR, JBIG Transmission Type Super G3, G3 Max.
Appendix Scan Function 261J-0CA Type Color Scanner Original Scanning Size (Max) 215.9 mm x 355.6 mm Resolution (Max) 600 dpi x 600 dpi Scanning Speed Same as "Original Scanning Speed" in "Feeder" Feeder(P. 673) Interface USB USB 2.0 Hi-Speed Wired LAN 10Base-T, 100Base-TX, 1000Base-T (IEEE 802.3 compliant) Wireless LAN IEEE 802.11b, IEEE 802.11g, IEEE 802.
Appendix Printer Functions 261J-0CC ◼ UFR II Printer Function Type Print Size Print Speed Internal Available Paper(P. 674) Same as "Copy Speed" in "Main Unit" Main Unit(P. 670) Resolution Data Processing 1200 dpi x 1200 dpi, 600 dpi x 600 dpi Page Description Language (PDL) UFR II Protocol Supported TCP/IP: LPD, Port9100, IPP, IPPS, WSD Resident Fonts None Interface USB USB 2.0 Hi-Speed Wired LAN 10Base-T, 100Base-TX, 1000Base-T (IEEE 802.3 compliant) Wireless LAN IEEE 802.11b, IEEE 802.
Appendix Protocol Supported TCP/IP: LPD, Port9100, IPP, IPPS, WSD Resident Fonts 136 Roman Interface USB USB 2.0 Hi-Speed Wired LAN 10Base-T, 100Base-TX, 1000Base-T (IEEE 802.3 compliant) Wireless LAN IEEE 802.11b, IEEE 802.11g, IEEE 802.11n ◼ PCL Printer Function Type Internal Print Size Print Speed Available Paper(P. 674) Same as "Copy Speed" in "Main Unit" Main Unit(P.
Appendix Management Functions 261J-0CE ◼ Authentication Functions ● The machine communicates with LDAP servers using LDAPv3. ● UTF-8 is the supported character encoding used when the text data is transmitted between the machine and an LDAP server. ◼ Firewall Settings ● Up to 16 IP addresses (or ranges of IP addresses) can be specified for both IPv4 and IPv6. ● The packet filters described in this section control communications over TCP, UDP, and ICMP. ● Up to 32 MAC addresses can be specified.
Appendix ● IPSec supports communication to a unicast address (or a single device). ● The machine cannot use both IPSec and DHCPv6 at the same time. ◼ Registration of Keys and Certificates ● If you install a key or CA certificate from a computer, make sure that they meet the following requirements: ● Key: PKCS#12*1 Format ● CA certificate: X.509 DER/PEM ● Key: ".p12" or ".pfx" File extension ● CA certificate: ".cer" or ".
Appendix System Environment 261J-0CF System Environment for WSD Scan ● Windows 8.1 ● Windows 10 System Requirements for the Remote UI *1 Windows ● Windows 7 / 8.1 / 10: Internet Explorer 11 or later ● Windows 10: Edge macOS ● Mac OS X 10.5 or later ● Safari 5.0.6 or later Android ● Chrome ● UC Browser iOS ● Safari ● UC Browser E-mail/I-Fax Forwarding Server Software ● Microsoft Exchange Server 2007 SP3 ● Microsoft Exchange Server 2010 ● Microsoft Exchange Server 2013 ● Lotus Domino R7.0 ● Sendmail 8.
Appendix ● Windows Server 2012 with Active Directory ● Windows Server 2012 R2 with Active Directory ● eDirectory V8.8 SP7 or later ● Lotus Domino R8.5 or later System Requirements for the Send Function Setting Tool ● Windows 7 / 8.
Appendix Network Environment 261J-0CH ◼ Common Specifications Protocol Supported TCP/IP ● Frame type: Ethernet II ● Print applications: LPD, Raw, IPP, IPPS, WSD, Mopria, Google Cloud Print, AirPrint, Windows10 Mobile Print ◼ Wired LAN Specifications Interface Interface supporting 10BASE-T, 100BASE-TX, 1000BASE-T (RJ-45) ◼ Wireless LAN Specifications Standard IEEE 802.11b, IEEE 802.11g, IEEE 802.11n Transmission Scheme IEEE 802.11b (Modulation system: DS-SS) IEEE 802.
Appendix Options 261J-0CJ Installing options on the machine enables you to use more features. ◼ Knowing What Types of Options are Available Optional Equipment(P. 689) System Options(P. 691) ◼ Looking for Optional Equipment by Purpose Adding a Paper Drawer Paper Feeder PF-C(P. 689) Sending Faxes Manually, Making or Receiving Phone Calls TELEPHONE 6 KIT(P. 689) Using the Authentication Function to Manage Users by Department Copy Card Reader-F(P.
Appendix Optional Equipment 261J-0CK The functionality of the machine can be fully utilized by using the optional equipment described below. Optional equipment can be purchased from the retail outlet where you purchased the machine or from your local Canon dealer. Paper Feeder PF-C(P. 689) TELEPHONE 6 KIT(P. 689) Copy Card Reader-F(P. 689) Paper Feeder PF-C Installing this paper feeder enables you to load paper of a different size than that of paper loaded in the standard paper drawer.
Appendix Card slot Insert the control card into the card slot when the login screen is displayed. Remove the control card from the card slot after using the machine. Control card You can use the control card shown below. Hold the card the front side up and insert in the direction indicated on the card.
Appendix System Options 261J-0CL The machine performance can be enhanced even more by installing system options. Barcode Printing Kit(P. 691) Send PDF Security Feature Set(P. 691) License Registration(P. 691) Barcode Printing Kit This option enables you to generate barcodes in various formats. Note that if you want to print barcodes, PCL must be enabled. For information on using the Barcode Printing Kit, see the Barcode Printing Guide (PDF manual).
Appendix 3 Select 4 Confirm the message on the screen, and select . 5 Enter the license key using the numeric keys, and select . . ➠ Registration starts. Wait until the message is displayed. ● If the
Appendix Manuals and Their Contents 261J-0CR The manuals listed below are included with the machine. Refer to them as necessary. Getting Started Read this manual first. It describes basic setup procedures, from removing the packing materials to setting up the machine. User's Guide (This Manual) This manual describes all the functions of the machine in a manual that is viewed using a Web browser. You can browse information by category or enter a keyword to search for pages on a specific topic.
Appendix Using User's Guide 261J-0CS The User's Guide is a manual that can be viewed on your computer or mobile device and it describes all of the functions of the machine. You can search from your intended use or enter a keyword to quickly find the page you are looking for. The section describes the screen layout of the User's Guide and how to read the Guide. You can specify how the appearance of the User's Guide looks.
Appendix Screen Layout of User's Guide 261J-0CU The User's Guide is divided into different screens, and the content of each screen varies. Top Page Appears when User's Guide is started. / Click to also display all of the sections under the chapters. Click to return to the previous display. / Click to toggle the display between the contents and search. When the table of contents is displayed, each click on switches between hiding and showing the display.
Appendix Topic Page Contains information about how to configure and use the machine. Navigation See what chapter topic you are currently viewing. Click to jump to the corresponding page. To return to the previous page, click "Back" on your Web browser. ● When you click the icon, the current page may go dark and a pop-up window may appear. To return to the page, click [Close] in the pop-up window.
Appendix / Click to display the hidden detailed descriptions. Click to close the detailed descriptions. Click to return to the page top. Search Click to display the search window. Contains a text box to perform a search by keyword and find the page you are looking for. [Enter keyword(s) here] Enter a keyword or keywords and click to display the search results. You can search for pages containing all the keywords by separating the keywords by a space (blank).
Appendix Viewing User's Guide 261J-0CW This section describes the marks, buttons, screens, and other items used in the User's Guide. The warnings and cautions are also given in the "Important Safety Instructions" in the "Getting Started" included with the machine. See also these instructions. Marks Cautions regarding safety, restrictions and cautions regarding the handling of the machine, useful tips, and other information are indicated using the marks below.
Appendix Basic Windows Operations 261J-0CY Displaying the Printer Folder(P. 699) Enabling [Network discovery](P. 699) Displaying Shared Printers in the Print Server(P. 700) Displaying the [Software Programs/Manuals Setup] Screen(P. 701) Printing a Test Page in Windows(P. 701) Checking the Bit Architecture(P. 702) Checking the Computer Name(P. 703) Checking the Printer Port(P. 704) Checking Bidirectional Communication(P. 705) Checking the SSID to Which Your Computer is Connected(P.
Appendix Right-click the lower-left corner of the screen select [Control Panel] [View network status and tasks] [Change advanced sharing settings] select [Turn on network discovery] under [Network discovery]. Windows 8.1/Server 2012 R2 Right-click [Start] select [Control Panel] [View network status and tasks] settings] select [Turn on network discovery] under [Network discovery].
Appendix ◼ Displaying the [Software Programs/Manuals Setup] Screen If your computer does not display the [Software Programs/Manuals Setup] screen after inserting the provided CDROM/DVD-ROM, follow the procedure below. The CD-ROM/DVD-ROM drive name is indicated as "D:" in this manual. The CD-ROM/DVD-ROM drive name may differ depending on the computer you are using. Windows Vista/7/Server 2008 [Start] enter "D:\MInst.exe" in [Search programs and files] or [Start Search] press the [ENTER] key.
Appendix 4 Click [Print Test Page] in [General] tab. ➠ The test page is printed. ◼ Checking the Bit Architecture If you are not sure whether your computer is running 32-bit or 64-bit Windows follow the procedure below. 1 Display [Control Panel]. Windows Vista/7/Server 2008 [Start] select [Control Panel]. Windows 8/Server 2012 Right-click the lower-left corner of the screen select [Control Panel]. Windows 8.1/Server 2012 R2 Right-click [Start] select [Control Panel].
Appendix Windows Vista/7/8/Server 2008 R2/Server 2012 Click [System and Maintenance] or [System and Security] Windows 10/Server 2016 Click [ ] [Settings] [System] [System]. select [About]. Windows Server 2008 Double-click [System]. 3 Check the bit architecture. For 32-bit versions [32-bit Operating System] is displayed. For 64-bit versions [64-bit Operating System] is displayed. ◼ Checking the Computer Name 1 Display [Control Panel]. Windows Vista/7/Server 2008 [Start] select [Control Panel].
Appendix Windows Server 2008 Double-click [System]. 3 Check the computer name. ◼ Checking the Printer Port 1 2 Open the printer folder. Displaying the Printer Folder(P. 699) Right-click the printer driver icon for this machine, and click [Printer properties] or [Properties].
Appendix 3 In the [Ports] tab, check that the port is selected correctly. If you are using a network connection and have changed the machine's IP address ● If [Description] for the selected port is [Canon MFNP Port], and the machine and the computer are on the same subnet, then the connection will be maintained. You do not need to add a new port. If it is [Standard TCP/IP Port], you need to add a new port. Configuring Printer Ports(P.
Appendix ◼ Checking the SSID to Which Your Computer is Connected If your computer is connected to a wireless LAN network, click SSID of the connected wireless LAN router. , , , or in the system tray to display the ◼ When Printing or Sending from the Windows Store App Windows 8/Server 2012 Display the charms on the right side of the screen Windows 8.1/Server 2012 R2 Display the charms on the right side of the screen use [Print].
Appendix Notice 261J-0E0 If the operating noise concerns you ● Depending on the use environment and operating mode, if the operating noise is of concern, it is recommended that the machine be installed in a place other than the office. ◼ IPv6 Ready Logo The protocol stack included in this machine has obtained the IPv6 Ready Logo Phase-2 established by the IPv6 Forum.
Appendix impact on the environment and human health due to potentially hazardous substances that are generally associated with EEE. Your cooperation in the correct disposal of this product will contribute to the effective usage of natural resources. For more information about the recycling of this product, please contact your local city office, waste authority, approved scheme or your household waste disposal service or visit www.canon-europe.com/weee, or www.canoneurope.com/battery.
Appendix UFST: Copyright © 1989 - 1996, 1997, 2003, 2004, 2008, all rights reserved, by Monotype Imaging Inc. Adobe, PostScript, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Copyright © 2007 -08 Adobe Systems Incorporated. All rights reserved. Protected by U.S.
Appendix All instances of the name PostScript in the text are references to the PostScript language as defined by Adobe Systems Incorporated unless otherwise stated. The name PostScript also is used as a product trademark for Adobe Systems' implementation of the PostScript language interpreter.
SIL OPEN FONT LICENSE This Font Software is licensed under the SIL Open Font License, Version 1.1. This license is copied below, and is also available with a FAQ at: http://scripts.sil.org/OFL ----------------------------------------------------------SIL OPEN FONT LICENSE Version 1.
SIL OPEN FONT LICENSE 1) Neither the Font Software nor any of its individual components, in Original or Modified Versions, may be sold by itself. 2) Original or Modified Versions of the Font Software may be bundled, redistributed and/or sold with any software, provided that each copy contains the above copyright notice and this license.
Third-Party Services If you use third-party services through the PRODUCT, use of the services are subjected the conditions below.
The Software Subjected to the Other License Conditions Please refer to Table of Software and respective License terms below, for more detail and corresponding license conditions.
Adobe PostScript 3 Copyright 2007-2008 Adobe Systems Incorporated and its licensors. All rights reserved. Portions include software under the following terms: ______________________________________________________________________________________ This product contains either BSAFE and/or TIPEM software by RSA Security Inc. ______________________________________________________________________________________ Portions of Pool.c_Copyright 1987 - NeXT, Inc., and portions of Graphics.c_Copyright 1988 NeXT, Inc.
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This code is derived from software contributed to Berkeley by James A. Woods, derived from original work by Spencer Thomas and Joseph Orost. Redistribution and use in source and binary forms are permitted provided that the above copyright notice and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and other materials related to such distribution and use acknowledge that the software was developed by the University of California, Berkeley.
Portions of this product are based on Modifications created from the Original Code known as the "Sablotron XSLT Processor". The Sablotron XSLT Processor is subject to the Mozilla Public License Version 1.1 (the "License"). You may obtain a copy of the License at http://www.mozilla.org/MPL/ Software distributed under the License is distributed on an "AS IS" basis, WITHOUT WARRANTY OF ANY KIND, either express or implied.
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This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundation and was originally based on software copyright (c) 1999, International Business Machines, Inc., http://www.ibm.com. For more information on the Apache Software Foundation, please see .
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