Canon MultiPASS F80/F60 MultiPASS™ Suite for Windows Version 4.
Copyright © 2002 by Canon, Inc. All rights reserved. This manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon, Inc. Trademark Acknowledgments Adobe Photoshop is a registered trademark, and Adobe Photo Deluxe is a trademark, of Adobe Systems Corporation. Canon and BJ are registered trademarks, and MultiPASS, and ScanGear are trademarks of Canon, Inc.
Contents Chapter 1 Introduction........................................................................................................ 1 System Requirements ........................................................................................ 1 About This Guide............................................................................................... 3 Conventions Used in This Guide.............................................................. 3 Other User Assistance................................
Receiving a Fax ................................................................................................. 74 Automatically Forwarding Received Faxes .......................................... 75 Using the Fax Log ..................................................................................... 78 Setting Up an Address Book........................................................................... 79 Working with the Address Book.............................................................
Chapter 8 Troubleshooting............................................................................................. 165 Problems installing and removing software .............................................. 165 Problems turning on the computer (when the MultiPASS Suite opens) 168 Problems printing from your computer...................................................... 170 Problems using a memory card....................................................................
vi Contents
Chapter 1 Introduction 1 Welcome and congratulations on your purchase of the Canon MultiPASS F80/F60 (also referred to in this guide as the printer) and its accompanying MultiPASS Suite for Windows. With your printer, the MultiPASS Suite enables you to perform a variety of tasks, such as: ❏ Printing a document Print a document from any Windows application that supports printing. Define and customize print settings that affect the output of your printed documents.
❏ Windows Operating System Microsoft Windows 98, Windows Me, Windows 2000, or Windows XP ❏ Other Software Internet Explorer 4.01 or later ❏ Computer Processor Windows 98: An IBM or compatible computer with a Pentium 90 processor or higher Windows Me: An IBM or compatible computer with a Pentium 150 processor or higher Windows 2000: An IBM or compatible computer with a Pentium 133 processor or higher Windows XP: An IBM or compatible computer with a Pentium 233 processor.
About This Guide 0 This guide assumes you have a basic understanding of Windows. This includes how to start your system and navigate within the Windows environment. You should be familiar with common Windows terms, such as window, dialog box, point, and drag. For assistance in familiarizing yourself with Windows, see your Microsoft Windows user documentation. For this guide, generally the images of the MultiPASS Suite were taken using a Windows 98 system.
Monospaced text Used for commands you might type when installing the software, or system messages that may display on your screen. For example: A:\SETUP Capitalization Used for all the key words in the name or title of an option on the screen. For example: In the dialog box, click Image Type to set....
❏ Comprehensive Guide This guide, included as a PDF file in the MultiPASS Suite software CD-ROM, includes comprehensive instructions on functions that can be performed directly from your machine. Refer to this guide if you are looking for in-depth instructions not included in the Basic Guide, or if you want to learn more about advanced features of your machine.
6 Introduction Chapter 1
Chapter 2 Installing and Getting Started 2 The MultiPASS Suite includes the following software components which are installed automatically: ❏ Printer Driver Enables you to print in any Windows application that supports printing. ❏ Fax Driver (F80 only) Enables you to send a PC fax from any Windows application that supports printing. ❏ Scan Driver If you are using Windows 98/Me or 2000, ScanGear for MultiPASS will be installed.
❏ MultiPASS Toolbar Enables you to scan an image directly to a destination, such as a desired application (for example your e-mail application or a graphic application). If you are using Windows 2000/XP, MPService (MultiPASS Service) is automatically created and must be running for jobs to be processed with the MultiPASS Suite and the printer. MPService starts automatically when you start your computer, even if you have not yet logged into Windows.
See “B) To install the MultiPASS Suite (Windows XP):” for instructions for installing the MultiPASS Suite. A) To install the MultiPASS Suite (Windows 98/Me/2000): 1. Turn on the printer, but do not connect the printer to your PC until prompted. 2. Switch on your PC and when the New Hardware Found, Update Device Driver Wizard, or Add New Hardware Wizard appears, click Cancel. Then quit any applications (including virus checkers) that are currently running. 3.
6. On the welcome screen, click Next. Follow the on-screen instructions. 7. Read the License Agreement. If you agree to the terms, click Yes. If you do not agree, click No. You will not be allowed to continue the installation process. 8. When prompted, click your printer model, and click Next.
9. When prompted, connect your USB cable to the ports on your printer and PC, so the printer can be automatically detected. Once the cable is connected, if a system message appears indicating the system driver is being installed, wait until the installation process is completed, and then click Yes to continue. 10. Continue to follow the on-screen instructions to complete the installation process. When the installation is finished, restart your PC before using the MultiPASS Suite software.
B) To install the MultiPASS Suite (Windows XP): 1. Turn on the printer, but do not connect the printer to your PC until prompted. 2. Switch on your PC and when the New Hardware Found, Update Device Driver Wizard, or Add New Hardware Wizard appears, click Cancel. Then quit any applications (including virus checkers) that are currently running. 3. Insert the installation disk into your disk drive. If you are installing with a copy of the MultiPASS Suite located on another drive, skip to the next step. 4.
Chapter 2 7. Read the License Agreement. If you agree to the terms, click Yes. If you do not agree, click No. You will not be allowed to continue the installation process. 8. When prompted, click your printer model, and click Next.
9. When prompted, connect your USB cable to the ports on your printer and PC. Then, wait until the Found New Hardware Wizard appears. 10. In the Found New Hardware Wizard dialog box, click Install the Software Automatically, and then click Next. Wait until the installation process is complete. Click Finish to close the dialog box. Then, in the Setup dialog box, click Yes to continue. Follow the onscreen instructions to complete the installation.
If you are installing over a network, click Install from a list or specific location and specify the following files and folders. MultiPASS/USBDrv/Win2KXP/mp42uNT.INF When the installation is finished, restart your PC before using the MultiPASS Suite software. If your PC does not restart automatically, restart it manually. Setting the Default Printer When you install the software, the system automatically sets the printer as the default printer.
After you set up your printer for sharing, the client systems must install the printer driver onto their systems. They can do so directly from your system.
7. If your situation matches the following, set up an alternate or additional driver: • Windows 2000/XP server system sharing with Windows 98/Me client systems For detailed instructions, see Appendix B in this guide. (P. 185) 8. In the Properties dialog box, click OK. To install the printer driver on a client system: 1. On the server system, verify that the Status Monitor is running. 2. On the client system, on the Windows taskbar, click Start. 3.
❏ Outbox (F80 only) The Outbox folder stores pending and failed fax transmissions. Pending fax transmissions include documents currently being faxed, scheduled to be faxed, or on hold. You can manage faxes in the Outbox using the MultiPASS menu commands. For more information about managing faxes in the Outbox, see Chapter 4, “PC Faxing (F80 only).” (P. 63) ❏ Received Faxes (F80 only) The Received Faxes folder stores received PC faxes. Received PC faxes are assigned a unique name with a .
Outbox, Received Faxes, and Sent Faxes folders: F80 only The My MultiPASS folders work within Windows Explorer, and thus have a similar structure. However, only the system can place documents into these folders. In addition, you cannot delete, move, or rename these folders. The folders can only be deleted by uninstalling the MultiPASS Suite.
To open My MultiPASS: Do one of the following: ❏ On the MultiPASS Toolbar, click MultiPASS. ❏ On the Windows desktop, double-click the My MultiPASS icon. When you open My MultiPASS, the MultiPASS menu appears on the menu bar. To rename a document in a My MultiPASS folder: 1. In the My MultiPASS window, under My MultiPASS, click the desired folder (Received Faxes, Scan to Save, or Sent Faxes folder only). 2. Click the desired document. 3. On the File menu, click Rename. 4.
Reading photographs on the memory card When you connect the printer, Removable Disk will appear in My Computer. This is the printer’s memory card drive. If a memory card used in a digital camera is inserted in the printer and you open the removable disk, you can open photographs on the memory card as well as copy them to the hard disk. You do this in the same way as general files on the hard disk etc.
22 Installing and Getting Started Chapter 2
Chapter 3 Printing 3 Once you have installed the software, you are ready to print a document from any Windows application that supports printing, such as Word for Windows. Your printer is initially installed using factory-predefined settings, enabling you to print immediately. These settings determine what your documents look like when printed. For example, the settings define print properties such as the paper size and page orientation.
Unless you save your settings as a print profile, your settings are available only for the current print job. Changes can be made to general quality print settings (such as media type), and to page setup and special effects you want to apply to your printed image. Print settings are changed in the printer’s Properties dialog box. There are two methods of displaying the printer’s Properties dialog box.
3. Follow the on-screen instructions. To change print settings manually: 1. In the Print dialog box when printing your document, click Properties. 2. In the Properties dialog box, on the appropriate tabs or dialog boxes, define your desired print settings. 3. If you are dissatisfied with your changes on a particular tab and want to revert to the default settings, click Defaults. 4. To accept your changes and close the dialog box, click OK.
❏ Media Type Click the type of media you are printing to, such as plain paper. ❏ Paper Source If a selection is available, click the source for feeding paper into your printer. ❏ Print Quality Click the predefined print quality that best suits your document. 26 Printing • High Click if you want to print your document with a higher print quality, which may print more slowly. • Standard Click to print your document with average speed and quality.
• Draft Click if you want to print your document quickly but with a lower print quality. This setting is ideal for longer documents and proofreading purposes. • Custom Click to set the print quality and halftoning individually. For details, see the “Setting a Custom Print Quality” section. ❏ Color Adjustment Click the preferred method for adjusting the color in your document. • Auto Click to have the printer driver automatically adjust the color.
28 Printing 2. In the Set Print Quality dialog box, move the print quality slider to choose the best balance between printing speed and print quality. 3. Click the halftoning method: • Auto Fine (Auto in Windows 2000/XP) Click to automatically change dithering and diffusion based on the characteristics of the image. • Auto Fast (Windows 98/Me) When Quality is set to 5, Auto Fine changes to Auto Fast. Click to automatically change dithering and diffusion based on the characteristics of the image.
Setting a Custom Color Adjustment 0 Since color is generally adjusted from within your application, you should set the color balance here only for finer adjustments. Chapter 3 1. Under Color Adjustment, click Manual. Then, click Set. 2. In the Manual Color Adjustment dialog box, move the color balance sliders to adjust the color balance and intensity. 3. Click Enable ICM (Image Color Management) to activate the color correction function built into Windows. 4.
Defining Page Settings 0 Page settings enable you to determine properties such as the overall size of the printed page and its contents, and how the document is oriented on the page. To change the settings on the Page Setup tab: ❏ Page Size Click the size of the page you are printing, which matches the page size specified in the Windows application. To specify a custom size paper, click Custom or Custom Size. For details, see the “Defining a Custom Paper Size” section.
❏ Orientation Click to determine how your document is printed on the page: Portrait to print the contents of your document vertically on the page, or Landscape to print the contents of your document horizontally on the page. ❏ Printer Paper Size Based on the printing type you select, click the size of the paper on which you want to print. To specify a custom size paper, click Custom or Custom Size. For details, see the “Defining a Custom Paper Size” section.
❏ Borderless Printing Click to make your data larger than the paper size and print over the entire surface of the paper with no white borders. For borderless printing, use PR-101 and GP-301/GP-301N. For all other media types, the print quality may decrease. If borderless printing is selected, it is not possible to set the following: Printer Paper Size and Printing Type on the Page Setup tab, and all items on the Stamp/Background tab.
1. In the Page Size or Printer Paper Size box, click Custom or Custom Size. 2. In the Custom Paper Size dialog box, click a unit of measure, and specify the width and height. Printing More Than One Page on a Single Sheet 0 If you want to print more than one page of your document on a single sheet of paper, do the following: Chapter 3 1. In the Printing Type box, click Page Layout Printing. Then, click Specify. 2.
Printing a Poster 0 You can print a single image divided across several sheets of paper. When the printed sheets are pasted together, they form a poster. The number of divisions determines the number of printed pages, and thus the overall size of the poster. You can also print text in the margins that serve as guidelines for pasting the poster together. 1. In the Printing Type box, click Poster Printing. Then, click Specify. 2.
❏ In your Windows application for your document, make sure the number of copies to print is set to 1. Banner printing does not operate properly if you specify more than one copy. ❏ When Banner printing is selected, certain print options may be unavailable. To prepare your printer for banner printing: 1. Cut the banner paper one sheet longer than the document requires. 2. Insert the banner paper into your printer. Make sure the printing surface faces up. 3.
2. In the Printer Control dialog box, click Background Printing if you want printing to continue in the background while you process other work on your PC. 3. If you selected Background Printing, click Print During Spooling if you want printing to start while the document is being sent to the print queue. Otherwise, printing will not begin until the entire document is sent to the queue. Using Stamps and Backgrounds 0 You can add stamps and background images to your printed documents.
2. To print the stamp over the text in your document, click Place Stamp Over Text. To preserve the readability of your printed document, clear this setting to print the text of your document over the stamp. 3. To print the stamp only on the first page of your printed document, rather than all the pages, click Stamp First Page Only. To use a background: 1. In the Printer Properties dialog box, on the Stamp/Background tab, click Background and then click a background in the list. 2.
Creating or Changing a Stamp or Background 0 You can change the settings of a predefined stamp or create one of your own. When creating or changing a stamp, you define its various characteristics, such as the text and font. After defining stamp settings, you can save the stamp for later use. Once you select a background image from the factory-predefined list or by importing one, you can define the settings for the background. To create or change a stamp: 1.
Chapter 3 2. Specify the font characteristics, such as type, style, size, and outline. 3. On the Color tab, under Palette, click an available color shown in the palette.
4. If you want to customize a stamp color, under Palette, click the color that is closest to your desired custom color. Then, click Detailed Color Adjustment. 5. Move the slider for each of the listed colors until you have reached the desired mix for your custom color. 6. If you want to save the custom color in the palette, click Add to Palette. The newly created color is added to the last row on the color palette.
Chapter 3 2. In the Stamp Text box, enter the stamp text. 3. Specify the font characteristics, such as font type, style, size and outline. 4. Click Select Color to change the color of your stamp text.
42 Printing 5. In the Color dialog box, under Basic Colors, click an available color. 6. If you want to customize a stamp color, under Basic Colors, click the color that is closest to your desired custom color. Then, click Define Custom Colors. 7. Move the slider, or enter the color values, until you have reached the desired mix for your custom color.
8. If you want to save the custom color in the Custom Colors palette, click Add to Custom Colors. The newly created color is added to the Custom Colors palette. If the Custom Colors palette is filled with custom colors you created previously, the earliest existing custom color is replaced. To define the image for a graphic stamp (Windows 2000/XP): 1. On the Stamp tab, click Bitmap for the Stamp Type. 2. Chapter 3 Click Select File.
3. In the Open dialog box, specify the path and filename for your graphic. Then, click OK. 4. On the Stamp tab, move the Size slider to the left to decrease the size of the graphic, right to increase. 5. Click Transparent White Area to make the white areas in the graphic transparent.
Values for X-Position and Y-Position may vary with the operating system ❏ Position Click the desired placement on the page. If you want to define your own placement, click Custom. Then, in the X-Position and Y-Position boxes, click or type the X-position and Y-position coordinates for the position of the stamp. You can also click the stamp in the page illustration on the left and drag the stamp to the desired position on the page.
2. Click Save. 3. When prompted, confirm that you want to save the stamp. To delete a stamp: 1. On the Save Settings tab, click the stamp in the list that you want to delete. 2. Click Delete. 3. When prompted, confirm that you want to delete the stamp. To select and define a background: 1. On the Stamp/Background tab, do one of the following: 2. 46 Printing • To change the properties of an existing background, click Background and then the name in the list.
Values for X-Position and Y-Position may vary with the operating system To select a new background image: 1. In the Background Settings Properties dialog box, on the Background tab, click Select File. 2. In the Select Image File (Windows 98/Me) or Open (Windows 2000/XP) dialog box, specify the path and file name for the graphic that you want to use as the background image. Then, click OK. To define the properties of the background: 1.
4. Under Intensity, move the slider to lighten or darken the background. To save a background: 1. In the Background Settings Properties dialog box, click the Save Settings tab. 2. In the Title box, enter a name for the background. Then, click Save. 3. When prompted, confirm that you want to save the setting. To delete a background setting: 1. In the Printer Properties dialog box, on the Stamp/Background tab, click the background you want to delete in the Background list. 48 Printing 2.
Defining Special Effects 0 You can set effects to make images appear more interesting, such as making a photograph resemble a drawing or changing the colors of an image to monochrome. To change the settings on the Effects tab: ❏ Simulate Illustration Click to convert full-color and 256-color images into a simulated hand-drawn illustration. When Simulate Illustration is selected, the Contrast option enables you to adjust the image contrast using the slider.
To set a custom monochrome effect, click Select Color. In the Color box, move the slider to set a custom color. ❏ Vivid Photo Click to use the vivid photo function. This function allows you to print images in vivid colors. By using this function, you can reproduce breathtaking sceneries in which colors, especially blues and greens, appear even more brilliant.
After using a custom print profile, you can restore the settings on the Main, Page Setup, Stamp/Background and Effects tabs to their factorypredefined settings. To save a print profile: 1. Specify your desired print settings on the Main, Page Setup, Stamp/Background and Effects tabs. Chapter 3 2. Click the Profiles tab. 3. Click Add to Profiles.
4. In the Add to Profiles dialog box, in the Name box, enter a name for the profile. 5. In the Icon box, click an icon to associate with the profile. 6. Enter a description of the profile. To retrieve and use a print profile: 1. On the Profiles tab, in the Printing Profiles list, click the desired profile. 2. Click Retrieve from Profiles. When the confirmation message appears, click OK. To delete a print profile: 1. On the Profiles tab, in the Printing Profiles list, click the profile. 2.
To change the default printer settings before actually printing a document, do the following: On the Windows desktop, click Start, point to Settings, and then click Printers (in Windows XP, click Start, and then click Printers and Faxes). In the Printers window (in Windows XP, the Printers and Faxes window), click the icon of the printer that you want to use. On the File menu, click Properties (in Windows 2000/XP, click Printing Preferences).
❏ Cleaning (Head Cleaning) Removes blockages in the printhead nozzles. Use if printing is blurred or a particular color is not printing even though there is enough ink. Click Cleaning and in the Print Head Cleaning dialog box choose from one of the following and then click Execute. All Colors: To clean the four colors of cyan, magenta, yellow and black. Black: To clean black only. Color: To clean the three colors of cyan, magenta and yellow. When the following dialog box appears, click OK.
❏ Deep Cleaning (Head Refreshing) Use if you have tried the Cleaning option several times and there has been no improvement in printing results. Deep Cleaning will give the printhead an even deeper clean than Cleaning (Head Cleaning). Click Deep Cleaning (Head Refreshing) and when the following dialog box appears, click OK. Do not perform another operation while the printhead is being cleaned. Please note that Deep Cleaning will use even more ink than Cleaning.
8. Click OK. Do not perform another operation until printhead alignment is completed. 9. After the pattern is printed, click Yes. If the pattern is not printed successfully, check that the ink tanks are properly installed. 10. In the samples of printed pattern A, find the one in which the vertical lines are the least obvious, enter the number and press Tab. In the same way, enter the number of the B–F sample in which the vertical lines are the least obvious, and finally click OK.
BAD SAMPLE Least solid box GOOD SAMPLE Most solid box 11. Click OK. 12. Click OK.
13. In the samples of printed pattern G, find the one in which the horizontal line is the least obvious, enter the number and press Tab. In the same way, enter the number of the H sample in which the horizontal line is the least obvious, and click OK. GOOD SAMPLE Most solid box 14. Click OK.
❏ Nozzle Check Print the nozzle check pattern if printing is blurred or if a particular color is not printing even though there is enough ink. You can see the condition of the printhead by looking at the nozzle check pattern. Load paper in the machine. Click Nozzle Check and when the following dialog box appears, click OK. If you click OK in the next dialog box also, the nozzle check pattern will be printed. The nozzle check pattern should appear as follows when ink is discharged properly.
❏ Custom Settings This function can only be used when the printer properties dialog box is opened from the printer icon. (See Displaying from the printer icon, P. 24.) You can switch between drying wait times for the printer ink. Click Custom Settings and the Custom Settings dialog box will appear. • Ink Drying Wait Time If you are printing on paper that takes a long time for the ink to dry or if you are printing at a high density, adjust the time it takes to print with the slide bar.
❏ Quiet Mode This function can only be used when the printer properties dialog box is opened from the printer icon. (See Displaying from the printer icon, P. 24.) Click to control the sound of the printer when operating. Click the button and the Quiet Mode dialog box appears. • Do not use quiet mode Select if you do not want to use quiet mode. The printer is normally set on this setting. • Always use quiet mode Select if you want the printer to use quiet mode.
To return the settings in this dialog box to default settings, click Defaults.
Chapter 4 PC Faxing (F80 only) 4 With your printer, you can send and receive faxes from and to your PC. You can also set up an Address Book, containing fax and e-mail information for people to whom you often send faxes. To assist you in managing your faxes, a Fax Log maintains a record of every fax you send or receive. Before sending a PC fax, confirm that you have specified a unit name and fax number for your printer in the Device setup.
To send a PC fax: 1. With the document you want to fax open in a Windows application (such as Word), click the Print command. (In most Windows applications, the command is on the File menu.) 2. In the Print dialog box, click Canon MultiPASS FAX in the Printer list, and then click OK. 3. In the Send Fax dialog box, on the Send FAX tab, enter the required recipient information: recipient’s name and fax number or e-mail address. Then, click Add to Recipient List. • A maximum of 150 recipients can be added.
In addition, you must enter any necessary dialing prefixes. For example, in some businesses, dialing 9 before the phone number may be necessary to obtain an outside line. Thus you would enter the fax number as 9xxx-xxxx; where xxx-xxxx is the phone number. • If you have a MAPI compliant e-mail application installed on your system (as described earlier in this chapter), you can use the e-mail address to transmit a document as an e-mail message. 4. Specify your Send As setting.
Specifying a Fax Recipient from the Address Book 0 In addition to entering recipient information directly into the Send Fax dialog box, you can specify a fax recipient from the Address Book. This prevents you from having to re-enter the information of recipients that you often send faxes to. In addition, in the Send Fax dialog box, you can make recipient information that you enter directly available for future use by adding the recipient to the Address Book.
2. In the Select Recipient From Address Book dialog box, select the desired recipient in the Recipients list and click Add to Recipient List. Then click OK. 3. If the entry you added has both a fax and e-mail address, the entry is automatically added with the fax number. If you want to send the fax as an e-mail message instead, in the Send Fax dialog box, on the Send FAX tab, in the Recipient list, right click the recipient. Then, on the displayed menu, click Email.
For more information about setting up the address book, see the “Setting Up an Address Book” section. Attaching and Previewing a Cover Sheet 0 As desired, you can attach a cover sheet to your fax. Before sending the fax, you can preview the attached cover sheet. You can select from a number of predefined cover sheet styles. On the cover sheet, you can specify sender information and memo text for your fax. To attach a cover sheet: 1. In the Send Fax dialog box, click the Cover Sheet tab. 2.
3. Enter the sender’s information in the Name, Fax Number, and Phone Number boxes. Optionally enter the sender’s company name in the Company box. 4. In the Memo box, optionally enter a memo to display on the cover sheet. To preview a cover sheet: With the desired cover sheet selected, click Preview. The cover sheet displays in the Viewer. This display is read only and cannot be edited. Characters such as transmission destination are not displayed in the preview. To print a cover sheet: 1.
2. On the Fax Options tab (Windows 2000/XP) or dialog box (Windows 98/Me), specify the preferred fax settings. Creating and Sending a Quick Fax 0 A Quick Fax is a brief, one-page fax sent directly from My MultiPASS. You specify the fax information as described in the previous sections of this chapter. To create and send a Quick Fax: 1. In My MultiPASS, click Send Quick Fax on the MultiPASS menu.
2. Chapter 4 In the Send Fax dialog box, on the Send FAX tab, specify your recipient information as described in the previous sections.
3. On the Cover Sheet tab, select a cover sheet and specify your sender information. 4. Because the fax memo is not originating from a document created in another Windows application, enter the memo message in the Memo box. 5. After completing the entries in the Send Fax dialog box, click Send Now or Send Later.
To view a fax: Click the job you want to view, and then click Open on the MultiPASS menu. Or, double-click the job. When opened, the document displays in the Viewer, but cannot be edited. To stop the active fax: Click the active job, and then click Stop on the MultiPASS menu. To delete a fax: 1. Click the job you want to delete. To select all the jobs, click Select All on the Edit menu. 2. Click Delete on the File menu, or press the Delete key. 3.
3. With the appropriate job selected, click Resend on the MultiPASS menu. 4. In the Send Fax dialog box, change any fax information as needed on the Send FAX tab. You can change the information that you initially entered for the PC fax. Additionally, you can add a new cover sheet to the fax. 5. Click Send Now, Send Later, or Hold. Receiving a Fax 0 All incoming faxes are received by your printer.
If you set the printer to save a fax in memory, it can later be printed or sent to the My MultiPASS Received Faxes folder when your computer is turned on. When a fax is saved in printer memory, a notification message appears on the printer LCD display, indicating the fax is received in a file. To move received faxes from printer memory to My MultiPASS: 1. Turn on your computer and start Windows. 2. Open My MultiPASS.
To setup fax forwarding: 1. On the MultiPASS menu, click Auto Forward. 2. In the Auto Forward dialog box, click Enable Auto Forward and specify your auto-forwarding options. • Click the device that you want to automatically forward your faxes. • Enter the desired fax number. • Click to add a cover sheet. • Select whether to limit the number of pages of each automatically forwarded fax. If you clicked Add Cover Sheet, to configure the cover sheet: 1. Click Configure.
2. In the Configure Auto Forward Cover Sheet dialog box, click the cover sheet style to use. 3. In the Sender and Recipient boxes, enter the sender and recipient information that applies to all forwarded faxes. 4. In the Notes Field box, optionally enter memo text. The text displays on the cover sheet each time a fax is forwarded. To disable fax forwarding: 1. On the MultiPASS menu, click Auto Forward. 2. Chapter 4 In the Auto Forward dialog box, clear Enable Auto Forward.
Using the Fax Log 0 The Fax Log contains a list of fax activity (faxes sent and received) for both PC and machine faxes. Each fax lists historical information, such as transmission status, date and time the fax was sent or received, the sender and recipient of the fax, and the number of pages. You can use the Fax Log for a variety of purposes, such as reviewing the status of a sent PC fax. Entries in the Fax Log cannot be opened in the Viewer.
To delete an entry in the Fax Log: Click the job you want to delete. Then, click Delete. Setting Up an Address Book 0 Using an address book can make sending a PC fax quicker and easier. When set up, the address book contains a list of names, fax and phone numbers, and e-mail addresses for contacts to whom you send PC faxes. You can also use address book entries for defining speed dial assignments for your printer. The MultiPASS Suite uses Windows Address Book (WAB), a (.
If you click to use an existing address book file, you will not have an opportunity later on to create a separate address book file directly in MultiPASS. 3. If a WAB file already exists, you clicked the Select existing Windows Address Book file, and if the system detects more than one file available, click the desired file in the list box. 4. Click OK. 5. In the Address Books dialog box, click OK. To open the address book you designated: In My MultiPASS, on the MultiPASS menu, click Address Book.
❏ WAB Distribution List Distribution lists identify two or more contact entries to whom you repeatedly send the same PC fax. For example, you may want to setup a distribution list to include those contacts involved in a particular business project. When you specify the distribution list entry as the fax recipient on your PC fax, the PC fax is sent to each contact in the list.
3. In the Properties dialog box, enter the following required information: • First name and last name • Fax number (home or business) or e-mail address. To edit a contact entry: 1. In the Address Book dialog box, click the entry to edit in the Recipient list, and then click Properties. 2. In the Properties dialog box, make the desired changes. To add a distribution list entry: 1. In the Address Book dialog box, click New.
2. In the New Entry dialog box, click WAB Distribution List, and then click OK. 3. In the Properties dialog box, in the Group Name box, enter the name of the distribution list. 4. To add members to the group, do one of the following. • Chapter 4 Click Select Members to add existing address book contacts to the group.
• 5. Click New Contact to create a new contact for the group.
• If you clicked Select Members in the previous step, in the Select Group Members dialog box, in the Address Book list, click the individual entry you want to add to the group, and then click Select. When you have added all the desired members, click OK. • If you clicked New Contact in the previous step, in the Properties dialog box, enter the new member’s information and click OK. Repeat this step for each individual that is not in your Contact list. 6.
To search for an entry in the address book: Enter the name of the contact you want in the Type Name or Select From List box. If an entry exists with that name, it is selected. You can only search through entries by name, you cannot search using any other entry characteristic. To sort the address book: Click the applicable heading for the column containing the information by which you want to sort the list. For example, to sort the list by name, click the column heading Recipient Name.
2. In the Address Books dialog box, click Windows Address Book, and then click Edit. 3. In the Add/Edit Windows Address Book dialog box, enter a name for your WAB file. 4. Click Browse. In the Select WAB File dialog box, specify the path and name of the .wab file you want to use. Then, click Open. Once designated, you open and use the Windows address book file as described in a previous section of this chapter.
88 PC Faxing (F80 only) Chapter 4
Chapter 5 Scanning 5 You can use the printer to scan documents by the following methods: ❏ Using the MultiPASS Toolbar The MultiPASS Toolbar (also referred to as the Toolbar) enables you to scan a document or image into your PC. The appearance of the Toolbar can change based on the settings (such as shown buttons and size) you define for the Toolbar. ❏ Using a TWAIN or WIA compliant Windows application If you are using Windows 98/Me/2000, use ScanGear for MultiPASS, the TWAIN-compliant driver.
To scan an image with the Toolbar: When two or more pages are scanned from the ADF (Automatic Document Feeder) (F80 only) and the scanned documents are set up to be saved, if the file format is TIFF, one file is created with a multi-page TIFF format and all the pages are saved in this file. BMP format and JPG format files are saved into separate files as separate pages. 1. Place your image facedown on the platen glass, or load it in the automatic document feeder (F80 only), of your printer.
3. If the scanner window appears, define your scan settings as desired and scan your document. For details on setting the scanner window to appear, see the “Defining Toolbar Settings” section. For details on defining scan settings, see the “Working with Scan Settings in ScanGear” or “Working with Scan Settings in WIA” section. If the scanner window does not appear, skip to the next step. 4.
3. In the scanner window, specify the preview scan options for your document as necessary. 4. Click Preview. 5. Review the display of your scanned preview image. Adjust the properties of the image as necessary. 6. Replace your document in the automatic document feeder (F80 only). 7. Click Scan. When complete, the image appears in the display area of your Windows application.
2. Place the photos on the platen glass. Please leave a gap of at least 0.4 inches (1 cm) between each photo and the edge of the platen glass. You should be able to place up to 10 photos on the platen glass at any one time if desired. photo photo photo photo Keep more than 0.4 inches (1 cm) between the photos and edges of the platen. Chapter 5 3. Either click a button on the Toolbar, or in a TWAIN-compliant application select a command such as Acquire or Acquire Image to scan the document.
7. Click Multi-Photo Scan. 8. When the Multi-Photo Scan dialog box appears, click Next. Scanning of multiple photos will begin. 9. Depending on which operation was selected in 3, continue with the procedures that follow. Multi Crop (Scanning two or more photos at one time (Detailed settings)): If you use Multi Crop (Advanced Mode), you can specify detailed settings for scanning of two or more photos (small documents) at one time.
photo photo photo photo Keep more than 0.4 inches (1 cm) between the photos and edges of the platen. 3. Either click a button on the Toolbar, or in a TWAIN-compliant application select a command such as Acquire or Acquire Image to scan the document. You can use the Fax (F80 only) and E-mail buttons on the Toolbar. You can also use the Save As, Viewer, OCR, Custom 1, Custom 2, and Custom 3 buttons when TIFF is selected as the Save as type.
9. Drag the dotted lines with your mouse pointer if you wish to adjust the frame of the dotted lines. If you wish to delete the frame, right-click the frame and then click Delete. 10. Click Scan. Scanning of multiple photos will begin. 11. Depending on which operation was selected. You may not be able to crop when the resolution is low. If you cannot crop properly, increase the resolution and try cropping again.
Changing the scanner driver (Windows XP only) 0 Specify before you begin scanning whether you want to use the ScanGear or the WIA-compliant driver. See below to switch between them. 1. On the Windows desktop, on the Toolbar, click Settings. 2. In Select driver type, click either ScanGear driver or WIA driver. Working with Scan Settings in ScanGear (Windows 98/Me/2000/XP) 6 When you use ScanGear before scanning, typically you scan a preview of the document first.
6. With your document in the printer, click Scan to perform the final scan of your image. Defining Preview Scan Settings in Simple Mode 6 Simple Mode enables you to use a more simplified screen, providing basic but fewer choices, in defining the scan settings for the preview image. You choose an image type that determines the predefined color mode and resolution for scanning your image. You can define and delete custom image types as needed. To define preview scan settings in Simple Mode: 1.
3. In the Width and Height lists, click the unit of measure by which you want to display the dimensions of your selected paper size. 4. With the F80, click either Platen Glass (flatbed) or Document Feeder (ADF) in Image Source. To define a custom image type: 1. In the Image Type box, click Custom. 2. Click Edit Image Type. 3. In the Image Type Settings dialog box, enter a name for the image type you are defining. 4. Click the preferred color mode and resolution. 5. Click Save.
Defining Preview Scan Settings in Advanced Mode 6 In addition to defining scan settings similar to Simple Mode, Advanced Mode enables you to adjust the preview image before the final scan. These adjustments can include setting the tone and brightness of your scanned image. To define preview scan settings in Advanced Mode: 1. On the Main tab, click the color mode for your image. 2. Click or type the resolution, as dots per inch (dpi). 3.
• Canon ColorGear Color Matching Click to enable your system to show an image in colors that best represent the original, based on the display characteristics of your monitor. Since results can vary, it is recommended that you experiment scanning your image with this option turned on and off. Results can vary based on the type of image you are scanning and the output of your final scan. • Change Monitor Profile If the appropriate monitor profile is not displayed, click to change your monitor profile.
To reduce the view, right-click the mouse pointer on the image. To move an enlarged image: If the image is too large to see in its entirety, on the toolbar, click Scroll and drag the zoomed image to display the appropriate section. To reverse the tone of an image: On the toolbar, click Negative/Positive. To create a mirrored view of your image: On the toolbar, click Flip. To rotate the image 90o left or right: On the toolbar, click Rotate Left or Rotate Right to change the orientation of the image.
Cropping Your Preview Image You can crop your preview image by selecting only that portion of the image that you want. Then, when you rescan the image, only that portion of the image appears. There are different methods available for cropping your image. To automatically crop the image: Click Auto Crop. Click repeatedly to reduce the size of the cropped area. You can manually resize and reposition the cropped area, as explained in the following procedure. To manually define the cropped area: 1.
6. If you want to clear the current selection, click outside the crop border. 7. To preview the cropped image, click Preview. Scaling the Image Output Size You can scale the size of your preview image, to maintain the image size while enlarging or reducing the output size. For example, if you scale your image by 50%, the output size of the image is half the size of the actual image size. To set an image scale: On the Main tab, in the Scale box, enter a percentage.
2. If you are working with a color image, click the appropriate color channel. 3. Move the Contrast and Brightness sliders to the left for less contrast or brightness, and to the right for more contrast or brightness. 4. To return to the original setting, click Reset. To adjust the tone with the gamma value: 1. On the Tone tab, click Gamma.
2. If you are working with a color image, click the appropriate color channel. 3. Move the slider to the left to decrease, to the right to increase, the contrast displayed in the middle of the tonal range (midtones) of your image. Or, enter the value in the box. 4. To return to the original setting, click Reset. To adjust the tone using a histogram: 1. On the Tone tab, click Histogram.
2. If you are working with a color image, click the appropriate color channel. 3. For the black-point, midpoint, or white-point, do one of the following to make a change: • Click the appropriately labeled button. Then click the portion of the image in the preview area that is darkest (for black-point), lightest (for white-point), or in the middle of the tonal range (for midpoint). • Drag the appropriate arrow at the bottom of the histogram to the level you want.
When you adjust the white-point, all tones in the image lighter than the selected white-point are adjusted to white. 4. To return to the original setting, click Reset. To save the histogram setting: 1. Click Save. 2. In the Save As dialog box, specify the file name and location where you want to save the setting, and click Save. To open a previously saved histogram setting: 1. Click Load. 2. In the Open dialog box, click the file name for the tone setting you want to load and click Open.
2. If you are working with a color image, click the appropriate color channel. 3. In the Select Special Curve box, click the desired correction. 4. To return to the original setting, click Reset. Adjusting the Tone of a Black and White Image in Advanced Mode 6 If you selected Black and White as your color mode, you can define the following tone settings on the Black & White tab.
❏ Options Click the method that produces the most desirable results for your black and white image, based on how the method represents the black and white portions of your image. To better understand how each method affects the black and white portions of your image, it is recommended that you select each method in turn and preview the results in the sample image. ❏ Brightness Move the slider to the right to decrease the brightness, to the left to increase the brightness, or enter a value in the box.
Working with Scan Settings in WIA (Windows XP only) 6 You can scan a document by placing it on the flatbed (platen glass) or the automatic document feeder (ADF) (F80 only). Furthermore, you can specify the picture type, such as color or grayscale, and then scan the document. To scan an image: If you are using the Automatic Document Feeder (ADF) (F80 only), specify the desired picture type and page size, and then click Scan.
❏ Create a customized picture type by making changes to a predefined picture type or defining your own custom picture type. To customize a picture type: 1. Do one of the following: • To customize a predefined picture type, click the picture type, and then click Adjust the quality of the scanned picture. • To customize a picture type, click Custom Settings and then click Adjust the quality of the scanned picture. Contrast slider available for Color and Grayscale picture types 2.
• 3. Chapter 5 Click or enter the desired resolution. Click OK to enable the scan settings you specified in the previous step and close the Advanced Properties dialog box. Click Cancel to disable the scan settings you specified in the previous step and close the Advanced Properties dialog box. Click Reset to restore the default scan settings.
Defining Toolbar Settings 6 You can define settings on the Toolbar that affect the behavior of the scan buttons and other general settings. To change the scan button settings: 1. On the Windows desktop, on the MultiPASS Toolbar, click Settings. 2. In the Toolbar Settings dialog box, click the appropriate tab for the scan button whose settings you want to change (for example, Custom1). 3. On the appropriate tab, make your preferred changes: Illustration of Custom tab.
• Show This Button on Toolbar Click to display the button associated with this scan destination on the Toolbar. If this option is cleared, the button does not appear on the Toolbar. • Link To On the Scan to Fax tab (F80 only), this setting displays the fax driver that is used to send your scanned document as a fax. On the OCR, Viewer, and Custom tabs, this setting displays the path and executable file for the application associated with the scan destination.
• Image File On the Save As tab, click Browse to select a location (drive and folder) where you want your image files to be saved. The factorypredefined setting is the My Pictures folder in My Documents. When MultiPASS Suite is installed and there is no My Pictures folder, images will be saved to the My Documents folder. If there is no My Documents folder either, the images are set up to be saved to the Scan to Save folder.
• Image Quality (Resolution) If available, click the resolution (in dots per inch, dpi) for the image you are scanning. A higher resolution results in a better image quality, but may take longer to scan. A lower resolution generally scans faster, but may generate a lesser quality image. • Paper Size (if available) Click the physical size of the image being scanned, such as letter or business card size. If you want to specify a custom paper size, click Custom.
2. 118 Scanning On the Toolbar Settings tab, specify your changes: • Image Source Click the printer you prefer to use for scanning. • When Scanner Push Button Pressed Click the desired action that occurs when you push the scan button on your printer. For example, you can set the button to display the Toolbar, or to send the scanned document to a particular destination, such as E-mail. • Show scanner driver Before Scanning Click to display the scanner window or dialog box before scanning an image.
If this option is cleared, the image is scanned based on the scan settings defined in the Toolbar. • Toolbar Always on Top Click to keep the Toolbar displayed on top of all applications that may appear on the Windows desktop. • Load on Windows Startup Click to open the Toolbar when Windows is started. If this setting is cleared, you need to open the Toolbar when you want to use it. • Button Size Click your preferred display size for the Toolbar buttons.
To maximize the Toolbar from an icon on the taskbar: Double-click the Toolbar icon. As an alternative for performing some of the tasks described for the Toolbar (such as scanning to a particular destination), you can use the Toolbar menus. To do so: On the Windows taskbar, click or right-click the Toolbar icon. On the displayed menu, click the desired command.
Chapter 6 Viewing and Enhancing Images 6 You can open and view documents stored in the My MultiPASS folders with the MultiPASS Viewer (also referred to as the Viewer). Once open in the Viewer, if you want to edit your document, you can open it in the MultiPASS Photo Enhancer (also referred to as the Photo Enhancer). The Photo Enhancer enables you to make advanced image adjustments, such as applying filters or effects to your images.
To close the Viewer: On the File menu, click Exit. To open an image in the Photo Enhancer: 1. Open the document that you want to edit in the Viewer. 2. Click Edit on the Viewer toolbar or Tools menu. Documents containing metadata can be opened with the Photo Enhancer. However, if the document is edited and saved, all metadata is lost. To close the Photo Enhancer: On the File menu, click Exit.
To page through a multipage document: 1. Open your multipage document in the Viewer or Photo Enhancer. 2. In the Viewer: On the View menu, point to Page. Then, click to the next, previous, first, or last page. Or, on the toolbar, click Previous Page or Next Page. In the Photo Enhancer: On the Page toolbar, click to the previous, next, first, or last page. For a specific page, click Goto Page. Then, in the Goto Page dialog box, enter the page number.
To specify the magnification at which the image will open next (Viewer): Click Lock in the Zoom menu and set to ON. Images opened with Next and Previous will be displayed at the magnification at which the image was displayed when you set Lock to ON. If Lock is set to OFF, images will be displayed according to settings such as Fit Image set to ON in the Zoom menu. If Lock is set to ON, the * mark will appear in the magnification display at the bottom of the window.
Manipulating a Document or Image 6 You can perform a variety of tasks that affect your document image, such as printing, reloading, and changing the orientation of your document; flipping the image on a horizontal or vertical axis; and rotating the image clockwise or counter-clockwise by selected increments. To print a document (Viewer): 1. On the File menu or Viewer toolbar, click Print. 2. In the Print dialog box, specify the desired print options.
• Click, or type, the margins you want to use along the edge of the paper. • If the one or more thumbnail images do not fill the page, click the position where the thumbnails should be printed. • Click the size you want to use for the thumbnails. To keep the width and height properly proportioned, click Maintain Aspect Ratio. Then, enter the appropriate width or height. • Click other information you may want shown on the printed document. • Click the preferred resolution for the printed document.
2. Chapter 6 In the Print Setup dialog box, make the desired changes: • Click, or type, the margins you want to use along the edge of the paper. • If the image does not fill the page, click the position where the image should be printed. • Click how you want the image sized. To specify a size, click Specified Size. To keep the width and height properly proportioned, click Maintain Aspect Ratio. Then, enter the appropriate width or height.
• Click if you want to correct the image’s brightness and contrast (gamma). Then, specify the gamma value. Generally, the higher the value, the higher the correction to produce a more subtle brightness and contrast. To flip an image (Photo Enhancer): 1. On the toolbar or Edit menu, click Flip. 2. In the Flip dialog box, click the Horizontal or Vertical Flip button. To rotate a document or image: 1. Do one of the following: • In the Viewer, on the toolbar or Tools menu, click Rotate.
2. In the Rotate dialog box, click the Rotation button that corresponds to the direction you want to rotate the document or image. 3. Click Rotate All Pages or Rotate All Pages of This Image if you want to rotate all the pages in the document. To reload a document or image: Do one of the following: ❏ To reload a document that you have already saved, in the Viewer, on the View menu, click Reload. ❏ In the Photo Enhancer, on the File menu, click Revert.
Saving Documents and Images 6 You can save your documents to preserve the changes you made. If the document you are saving is a multipage .tif or .mlj file, you can save each page in the document as a separate image. The system assigns unique names to each of the individually saved documents. For example, a three page document originally named File.tif would become three separate documents named File-0001.tif, File-0002.tif, and File-0003.tif. In addition, when saving an image as a .jpg or .
6. If you selected the .jpg or .tif file type, click Options to specify save settings for your file. If you selected .jpg as the save as type, and clicked Options: 1. In the JPEG Options dialog box, move the Image Quality slider or enter a value to specify the desired compression. Move the slider to the left for more compression and less image quality, to the right for more quality and less compression. 2. Chapter 6 Click the appropriate Encoding.
• 3. Store Exif Thumbnail Click to create a preview thumbnail for the image. Preview thumbnails appear as icons on the desktop and in file lists (when the view is set to Large Icons). Selecting this option will increase the file size of the saved image. This option is available only if you did not click Progressive. Select whether to use color component sampling. If you select color component sampling, the color accuracy of your image is slightly reduced, resulting in a smaller image file size.
2. • CCITT Group 4 Click to compress the file more than CCITT Group 3. Use this technique if you want to achieve the same goals as CCITT Group 3, while compressing the image more. • Deflate Click if your image contains large areas of a single color. This technique is supported by the PDF file format, but is not supported by all .tif file format readers. • JPEG Click for continuous-tone images (such as photographs) that you want to compress, but save in the .tif file format.
2. In the Options dialog box, specify whether to show or hide Viewer window attributes, such as the toolbar, or status bar. 3. Specify your Viewer window background preferences. Click a color from the color list or browse to an image to be used for the Viewer window background. 4. Specify your window position options. 5. • Click Change Window Size to Fit Image if you want the Viewer Window to automatically shrink to fit the displayed image.
• Click Hide Mouse Cursor in Full-screen if you want the mouse cursor to disappear when viewing a document in full-screen mode. To make the Viewer the default viewing application for some image types: 1. On the Tools menu, click File Associations. 2. In the File Associations dialog box, select the desired image file types.
Specifying a Photo Editor 6 The MultiPASS Photo Enhancer is the default photo editor for the Viewer. However, you can setup another photo editor (such as Paint Shop Pro) as the default editor. To add a third-party editor, it must be installed on your system. To add a photo editor: 1. On the Viewer toolbar, click the Edit arrow button. Then, click Configure Editors. 2. In the Configure Photo Editors dialog box, click Add.
3. In the Browse for Photo Editor Application dialog box, locate the executable file for the editor you want to add, and then click Open. 4. In the Configure Photo Editor dialog box, change the application name as needed. Then, click OK. To specify a different default photo editor: 1. On the Viewer toolbar, click the Edit arrow button, and then click Configure Editors. 2. In the Configure Photo Editors dialog box, click the photo editor that you want, and then click Set As Default.
Enhancing Your Images (Photo Enhancer) 6 You can perform a variety of image enhancing tasks with your images in the Photo Enhancer. To resize an image: 1. On the toolbar or Edit menu, click Resize. 2. In the Resize dialog box, if you want to maintain the original image proportions, click Maintain Aspect Ratio. 3. Click or enter the dimensions of the new size in the Width or Height boxes. 4. Click the desired resampling filter.
To adjust the image type: On the Color menu, click the desired image type (such as Truecolor or Black and White). To adjust color balances (Truecolor image type): 1. On the toolbar or Adjust menu, click Color Balance. In the Color Balance dialog box, the original image appears on the left. As you modify the image, you can see the results on the right. 2. Chapter 6 Move the sliders to the left to decrease, to the right to increase. Or, enter the desired value in the appropriate box.
• When you adjust the lightness, you adjust the brightness of the color. A color with 100% lightness is always pure white, and a color with -100% lightness is always pure black. To automatically adjust color levels (Truecolor, 256 Grays image types): On the Adjust menu or toolbar, click Auto Levels. The system automatically adjusts the color level for better viewing with your computer monitor or other output device. To manually adjust color levels (Truecolor, 256 Grays image types): 1.
• When you change the brightness and contrast, you set the values in the specified black point and white point range. • When you change the gamma, you adjust the mid-tones of the image to increase its contrast and enhance the overall image. When you increase the gamma value, light areas are made lighter, and dark areas are made darker. To blur an image (Truecolor image type): 1. On the toolbar or Filter menu, click Blur. In the Blur dialog box, the original image appears on the left.
In the Sharpen dialog box, the original image appears on the left. As you modify the image, you can see the results on the right. Images appear with a sharpen value of 50. Because the modified image cannot be made less sharp than the original, specifying a sharpen value of less than 50 does not affect the modified image. 2. Move the slider to the left to sharpen less, to the right to sharpen more. Or, specify a value in the Amount box.
In the Redeye Reduction dialog box, the original image appears on the left. As you modify the image, you can see the results on the right. 2. Click Zoom In to zoom in on the eyes. 3. After zooming, if the eyes do not appear in the After box, click Scroll. On the image in the After box, use the mouse pointer to circle the eyes. 4. Click Select. On the image in the After box, drag the mouse pointer to outline the eyes. 5. Click the appropriate eye color. 6.
To make your image sepia-toned (not available with Black and White or 2 Color image types): On the toolbar or Effects menu, click Sepia. Applying the Sepia effect gives your image an antique look. When you apply this effect, the colors in your image are converted to shades of reddish brown. To colorize your image (not available with Black and White or 2 Color image types): 1. On the toolbar or Effects menu, click Colorize. The original image appears on top in the Colorize dialog box.
To convert your image into a negative (not available with High Color image type): On the toolbar or Effects menu, click Negative. Applying the Negative effect inverts the image. When you apply this effect, the colors in your image are converted to black and white.
146 Viewing and Enhancing Images Chapter 6
Chapter 7 Fine-tuning the MultiPASS Suite 7 To successfully operate your MultiPASS system, you need to be familiar with defining device and system settings, using the Status Monitor, and disconnecting the printer or removing the software. Defining Device Fax Settings (F80 only) 6 Although you can set fax options directly in the printer itself, you can also define the settings on your PC. You define settings that affect general preferences for sending and receiving a fax and speed dial assignments.
❏ Date Format Click the format you want to use to display the date on the printer LCD and for printing the date on a fax. ❏ Display Language Click the language you want to use on the printer LCD. ❏ Volume Click the volume level of the various sound components of your printer to best suit your office environment. ❏ Paper Size Click the size of the paper you are using for printing a fax, based on the source of the paper. ❏ Paper Type Click the paper on which you want to print faxes.
❏ Extension Amount Specify the extension amount that will print beyond the edges of the paper for borderless printing or direct printing from a memory card. Because the image is enlarged and printed, if the extension amount is increased, the part of document that does not print will increase. If the extension amount is reduced, there may be a white margin. Large: approximately 10% Small: approximately 5% ❏ Quiet Print Mode When printing a local job, you will need to specify if you want quiet printing.
To define send fax settings: On the Send Fax tab, define the following settings: ❏ Fax Information Specify the following information to appear as the header for all faxes: your name and your fax number. ❏ Phone Line Click the dialing method the printer uses: touch tone or rotary pulse. ❏ Automatic Retries Specify the number of retries the system should attempt when sending a fax transmission, and the length of time between each retry.
To define advanced send fax options: On the Send Fax tab, click Advanced. In the Advanced Send Fax dialog box, define the following settings: ❏ Speed Click the transmission speed to want to use to send faxes. The higher the setting, the faster the transmission. If you experience problems when sending faxes, try a lower speed setting. ❏ Pause Duration Click the length of the pause that you may have to insert when dialing a long distance number.
❏ Color Direct Send Click to have a color fax printed in black and white if the receiving fax machine cannot receive a color fax. ❏ Position Click where you want the sent fax heading information (your fax number, your name, and date and time) to print on the faxes you send. This information is known as the Transmit Terminal Identification (TTI). ❏ Mark Faxes With Click how you would like to identify the fax/phone number in the header of a fax you send.
❏ Reduce to Fit Paper You can specify whether you want an incoming fax reduced to ensure the contents fits on the paper on which it is printed. If you want to reduce the incoming fax, you can fit to height only, or both the height and width, to fit the paper size.
• If your computer is turned off: Click to set the printer to print the fax or save the fax in its memory. • If your computer is turned on: Click to set the printer to move the fax to your computer, or to print the fax. ❏ Report Print Click whether or not you want a report to print with each fax reception, or only when there is an error. To define advanced receive fax settings: On the Receive Fax tab, click Advanced.
❏ Error Correction (ECM) Click to reduce system and line errors when receiving a fax. With this option selected, the system checks each incoming fax for lost data. If data has been lost from a portion of a page, the system receives that portion again after confirming that all data within that portion can be received successfully. ❏ Listen Time Before Ringing When a call is received, the printer checks to see if the call is from a fax machine or a telephone.
❏ Remote Identification Number If the Remote Receive option is selected, enter the identification number you will use to set the printer to receive a fax. ❏ DRPD Switch Option If you subscribe to the Distinctive Ring Pattern Detection (DRPD) service through your phone company click the desired ring pattern. Setting Up Speed Dial Assignments 6 You can set up fax numbers for speed dialing with the printer.
Any speed dial entries assigned using the printer or this dialog box will be displayed in the Speed Dial list. 2. In the Address Book list, click the recipient that you want to assign to a speed dial code. 3. On the Speed Dial list, click the speed dial number to which you want to assign the recipient, and click Add. 4. To remove a recipient from a speed dial number, in the Speed Dial list, click the speed dial number, and then click Remove. 5.
3. In the Group Dial dialog box, in the Group Name box, enter a name for the group. 4. In the Speed Dial list, click the first recipient and click Add. Repeat this procedure until the desired recipients are included in the Members list. 5. To remove a member from the group, click the member in the Members list and click Remove.
Defining System Settings (F80 only) 6 You can define general settings that affect the operation of the MultiPASS Suite. To define general system preferences: In My MultiPASS, on the MultiPASS menu, click Options. In the Options dialog box, define the following settings: ❏ Click at what point entries in the Fax Log should be automatically removed. ❏ Click to restore showing any dialog boxes where “Don’t show again” had been clicked previously.
Using the MultiPASS Status Monitor 6 You can use the Status Monitor to review the current status of the printer and any error conditions needing your attention. You cannot interrupt MultiPASS activity with the Status Monitor. When the Status Monitor is open, it displays as a window on the Windows desktop and an icon in the Windows taskbar.
To close the Status Monitor: As needed (for example, if you are removing the MultiPASS Suite software), click Close on the Status Monitor menu.
Removing the MultiPASS Suite 6 If you are planning on reinstalling the MultiPASS Suite, you must first remove the current installation of the software. If you are using Windows 2000/XP, you must log on as a member of the Administrator group to remove the MultiPASS Suite software. When you remove the MultiPASS Suite, all the software components (such as the printer and fax drivers) are automatically removed. To remove the MultiPASS Suite: 1.
If your installation of the MultiPASS Suite becomes damaged at some point (for example, program files are accidentally deleted from the system), you can repair your installation without having to remove and reinstall the software. To do so, follow the instructions for removing the MultiPASS Suite. However, when prompted, click Repair instead of Remove. Then, follow the on-screen instructions. You may need to have your MultiPASS Suite installation disk available during the repair process.
164 Fine-tuning the MultiPASS Suite Chapter 7
Chapter 8 Troubleshooting 8 Problems installing and removing software 6 See below if you were unable to install or remove the software. Cannot install the software. 1. 6 Have you followed the instructions in the Setup Sheet to install the software? If you have not followed the installation procedure correctly, try reinstalling the software. If there was an error during installation and installation was not completed, restart your computer and try installing again. 2.
During installation, you were prompted to connect a USB cable, and you could not proceed further. 6 Remove the device from the Device Manager as follows: 1. In the dialog box prompting you to connect a USB cable, click No and exit installation of the MultiPASS Suite. 2. On the Windows desktop, click Start, point to Settings, then click Control Panel. (Windows XP: On the Windows desktop, click Start, then Control Panel.) 3. In the Control Panel window, double-click System.
Cannot use the MultiPASS Suite software after upgrading to Windows XP. 6 If the MultiPASS Suite was installed in Windows 98/2000/Me and you upgraded to Windows XP without removing the MultiPASS Suite, the machine may not being recognized. Follow this procedure to remove the device from the Device Manager, remove the MultiPASS Suite and then reinstall it: 1. On the Windows desktop, click Start, then Control Panel. 2. In the Control Panel window, click Performance and Maintenance, then System. 3.
Problems turning on the computer (when the MultiPASS Suite opens) 6 When you install the MultiPASS Suite and you turn on your computer, the MultiPASS Toolbar is set to open. See below if you have problems executing job. The message appears on your computer. 6 The MultiPASS Suite operates after checking that there is a USB cable connecting the machine and the computer.
Disconnect the USB cable. Reconfigure the port, then reconnect the USB cable. 6. Did you disconnect then reconnect the USB cable during standby? Reconnect the USB cable.
Problems printing from your computer 6 See below if you have tried unsuccessfully to print from your computer, or if you cannot print images scanned or faxed to your computer. Cannot print at all. 1. 6 Is there anything displayed in the LCD? If nothing is displayed, see Basic Guide. 2. Is the Alarm light blinking? If it is blinking, see Basic Guide. 3. Is there a warning or attention displayed in the Status Monitor? If displayed, see Basic Guide. 4. Print the nozzle check pattern (P. 59). 5.
If a problem occurs when printing a specific document Try printing again after opening and editing the document. 7. Does the hard disk have enough available space? If not, delete files you do not need to increase the available disk space. 8. Restart the computer. 9. There may be a problem with the printer driver. Remove the MultiPASS Suite software and try installing again. To remove the MultiPASS Suite, see P. 162. To install, see P. 8. Cannot print to a shared printer. 1.
If so, the printhead will overheat. To protect the printhead, printing will stop temporarily and resume after a period of time. Interrupt printing when appropriate, turn off the machine and wait 15 minutes. • 2. CAUTION The area around the printhead may be extremely hot.Do not under any circumstances touch it. Are you printing large files such as photographs or illustrations? If you are printing large files, it will take time to process the data and printing will appear to have stopped.
When you print documents that contain large quantities of ink such as documents with a lot of detail, the paper may curl and rub. Move the paper thickness lever to the right (Basic Guide). 2. Does the paper stack exceed the paper limit mark ( ) or exceed the capacity of the multipurpose tray? If so, reduce the amount of paper. 3. Are you printing outside the printable area? Change the margin settings in the application to keep the document within the recommended printable area. 4.
For borderless printing, the quality of the printout at the top and bottom edges of the paper may deteriorate or the printout may be stained. If the printout is dirty even on recommended print media, move the paper thickness lever to the right (Basic Guide).
Problems using a memory card 6 See the information below if the memory card is not recognized when inserted into the card slot, or the image data is not being read. Memory card is not recognized. 1. 6 Is the memory card securely inserted into the card slot? When securely inserted, a PCMCIA-compatible memory card will click into position and protrude a maximum of 0.3 inches (7 mm) from the slot. Correct 2.
If standby mode is displayed in photo print mode, there are valid images on the memory card. If a message is displayed, see Basic Guide. You have followed the procedures above and the memory card is still not recognized. 6 1. Try again with another memory card. 1. Try with another memory card and if you do not experience a problem, the first memory card may be damaged. In this case, reformat the memory card with the digital camera.
This error appears if you do not disconnect then reconnect the USB cable after setting to or switching to photo print mode. Disconnect then reconnect the USB cable after setting to or switching to photo print mode. • 3. CAUTION In Windows 2000, when you move from the hard disk to the memory card, writing will fail and the original file may be lost.
Problems scanning to a computer 6 See below if you have problems scanning a document to your computer from the machine. Cannot scan a document. 1. 6 Is there anything displayed in the LCD? If nothing is displayed, see Basic Guide. 2. Is the Alarm light blinking? If it is blinking, see Basic Guide. 3. Is there a warning or attention displayed in the Status Monitor? If displayed, see Basic Guide. 4.
8. After installing the MultiPASS Suite, did you install a TWAINcompatible application? If this is the case, the TWAIN system file is replaced with something inappropriate and you will be unable to scan images. If this happens, reinstall the MultiPASS Suite. 9. Is the machine recognized in the Scanners and Cameras Windows Control Panel (XP only)? Follow this procedure to check if Canon MultiPASS is in Scanners and Cameras. 1. On the Windows desktop, click Start, then Control Panel. 2.
Change the allocated memory. On the Edit menu, point to References, then click Memory & Image Cache. Change the Physical Memory Usage to 10% or 20%. 4. Remove the MultiPASS Suite software and reinstall. When you click a button on the Toolbar, another application opens. When you click a button on the Toolbar, you want another application to open. 6 1. Set the application you want to open in Link To in the Toolbar Settings dialog box (P. 114). The image you have scanned looks dirty. 6 1.
White margins appear around the scanned image. 1. 6 Specify the scan area. In ScanGear, click Multi-Photo Scan to automatically specify the scan area. If there are white margins around documents such as photographs, or if you want to trim a document (i.e. you want to scan only one part of a document), specify the area of the scan manually (P. 103). To display ScanGear when scanning: On the Windows desktop, on the Toolbar, click Settings. Click Show scanner driver before scanning (P. 118). 2.
2. • There should be no more than ten photographs. • The photographs should be straight (any tilting should be kept within 10 degrees). Some applications do not accept multiple scans of more than two images. Check the application’s documentation or contact the application’s manufacturer. 3. Clean the platen glass and document cover (Basic Guide). Scanned image is displayed at a large (small) size on the computer screen. 6 1. Enlarge or reduce the image display in the application.
Appendix A Fax/Phone Characters A Whenever entering or setting up a fax or phone number in the MultiPASS Suite—when sending a PC fax, setting up an entry in the Address Book, or making a phone call—you use only the following characters. Appendix A Character Description 0 to 9 * # Dialing digits ,p Pause P Last Pause T Tone switch over function . DT detection function (Europe) R PSTN/PBX switchover function (Europe) + - ( ) Space Display-only characters.
184 Fax/Phone Characters Appendix A
Appendix B Sharing Your Printer Cross-Platform in Windows 2000/XP B If you are using Windows 2000/XP, you may need to set up an additional driver in the following situation: ❏ Windows 2000/XP server system sharing with Windows 98/Me client systems For the setup procedure, have the MultiPASS Suite installation disk available. To share your printer in Windows 2000/XP: 1.
• When prompted to insert your Windows 2000 disk into your disk drive, insert the MultiPASS Suite installation disk instead (if you are using Windows 2000). When Please provide a printer driver dialog box appears, insert the MultiPASS Suite installation disk (if you are using Windows XP). • When prompted for an .
Glossary G A application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs and the MultiPASS Viewer. Developers who make application programs include drivers that support different types of printers. ASCII Acronym for American Standard Code for Information Interchange. A set of definitions for the bit composition of characters and symbols. ASCII defines 128 symbols using 7 binary bits and 1 parity bit.
H halftone A bilevel (single bit) image composed of dots, lines, or another pattern, that mimics the appearance of a black and white image. L landscape orientation The horizontal orientation of your document or image across the length of the page. The term landscape is derived from pictures of the landscape, which are usually horizontal in format. M MAPI Acronym for Messaging Application Program Interface. metadata Data about data.
printer driver Software that sends printing instructions to a printer. The printer driver keeps track of the attributes of a printer and the codes a program must send to access those attributes. T threshold In a bilevel (single bit) image, the point at which a gray pixel is determined to become black or white.
WIA Windows Image Acquisition is a standard for downloading images from scanners and digital cameras. The MultiPASS Suite includes a TWAINcompliant driver and a WIA-compliant driver. If you are using Windows 98/Me/2000/XP, ScanGear, which is TWAIN-compliant, will be installed. If you are using Windows XP, both the WIA driver and ScanGear will be installed. Both of these drivers allow you to use a printer to scan documents to Windows applications, such as PhotoShop, that support a TWAIN interface.
Index A activity report setting up a fax preference 149 Address Book adding a contact entry 81 adding a distribution list entry 82 adding a fax recipient 67 creating for MultiPASS 79 deleting an entry 86 editing a distribution list entry 85 editing contact information 82 opening 80 replacing the default address book 86 searching for an entry 86 setting up 79 specifying a different Windows Address Book file 86 specifying a fax recipient 66 types, described 79 advanced mode scanning a preview image 100 Amount
close the Photo Enhancer 122 the Toolbar 119 Viewer 121, 122 collate setting for printing 32 color adjustment setting for printing 27 setting manually for printing 29 color balance adjusting in the Photo Enhancer 139 color level automatically adjusting in the Photo Enhancer 140 manually adjusting in the Photo Enhancer 140 ColorGear Color Matching setting when scanning 101 colorize images in the Photo Enhancer 144 computer processor system requirement 2 contact adding to the Address Book 81 editing informati
image in the Photo Enhancer 122 saving the display size in the Viewer 124 specifying preferences 122 display language setting up a fax preference 148 distribution list adding to the Address Book 82 editing an entry 85 document displaying in the Viewer 121 paging through in the Viewer or Photo Enhancer 123 printing in the Viewer 125 printing thumbnails in the Viewer 125 setting as wallpaper 135 DRPD switch option setting for receiving faxes 156 E ECM setting for receiving faxes 155 setting for sending faxes
fax/phone characters using in the MultiPASS Suite 183 file associations specifying in the Viewer 135 file name setting a scan preference on the Toolbar 116 file type setting a scan preference on the Toolbar 116 filters despeckling an image in the Photo Enhancer 142 flip an image in the Photo Enhancer 128 folders moving through images 123 understanding in My MultiPASS 17 forwarding a fax 75 disable 77 faxes with a cover page 76 G gamma adjusting tone when scanning 105 grayscale setting for printing 27 group
image file setting a scan preference on the Toolbar 115, 116 image filters blurring in the Photo Enhancer 141 reducing redeye in the Photo Enhancer 142 sharpening in the Photo Enhancer 141 image optimizer setting print effects 50 image quality (resolution) setting a scan preference on the Toolbar 117 image source setting a scan preference on the Toolbar 118 image type adjusting 139 setting a scan preference on the Toolbar 116 Ink Drying Wait Time setting for printing 60 installation overview 8 procedures 9,
removing 162 software package overview 7 MultiPASS Toolbar See Toolbar Multi-Photo Scan for scanning 92 multiple pages printing on a single sheet 33 My MultiPASS opening 20 Outbox folder 18 Received Faxes folder 18 renaming a document in a My MultiPASS folder 20 Sent Faxes folder 18 understanding folders 17 N no answer setting for receiving faxes 155 Nozzle Check for printing 59 number of rings for a fax setting for receiving faxes 153 O off hook alarm setting for sending faxes 151 on top setting for the
sending in the Outbox 73 sending now 65 setting image quality 69, 117 stopping 73 phone characters using in the MultiPASS Suite 183 phone line setting for sending faxes 150 photo editor adding in the Viewer 136 editing properties in the Viewer 137 removing in the Viewer 137 specifying as default in the Viewer 137 specifying in the Viewer 136 Photo Enhancer adjusting magnification 123 adjusting the color balance 139 automatically adjusting color level 140 blurring an image 141 closing 122 colorizing images 1
printer control setting (Win98/Me) 35 printer driver settings setting defaults 53 printer installation sharing 15 printer paper size setting for printing 31 printing type setting for printing 31 Q quality setting for printing 26 Quiet Mode setting for printing 61 specified time 61 Quiet Print Mode setting for receiving faxes 149 R receive in silence setting for receiving faxes 153 Received Faxes My MultiPASS folder 18 redeye reduction images in the Photo Enhancer 142 reinstall MultiPASS Suite 163 reload a
scan push button setting a scan preference on the Toolbar 118 ScanGear preferences 110 showing when scanning with the Toolbar 118 to scan an image 97 working with scan settings 97 scanner driver viewing 96 send later on a PC fax 65 send now for a PC fax 65 Sent Faxes My MultiPASS folder 18 sepia tone an image in the Photo Enhancer 144 share the printer cross-platform in Windows 2000/XP, overview 185 setup 15 sharpen an image in the Photo Enhancer 141 show a button setting a scan preference on the Toolbar 11
Toolbar closing 119 using to scan 89 viewing options 119 toolbar hiding/showing in the Viewer 124 Toolbar scan buttons defining button settings 114 U uninstall removing the MultiPASS Suite 162 Unsharpmask when scanning 102 V view documents paging through 123 view images moving through in the Viewer 123 Viewer adding a photo editor 136 adjusting magnification 123 changing the print setup 126 closing 121, 122 displaying a document 121 editing photo editor properties 137 hiding/showing the toolbar 124 overvi
