Canon MultiPASS™ L60 MultiPASS™ Desktop Manager for Windows Version 2.
Copyright © 1998 by Canon, Inc. All rights reserved. This manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon, Inc. Trademark Acknowledgments Adobe PageMaker® and Adobe Photoshop® are registered trademarks of Adobe Corporation. Canon and BJ are registered trademarks and MultiPASS and Bubble Jet are trademarks of Canon, Inc. Microsoft® and Windows® are registered trademarks of Microsoft Corporation. PhotoFinish™ is a trademark of Zsoft Corporation.
Contents Chapter 1 Introduction .................................................................................................... 1-1 Desktop Manager Features: an Overview ................................................... 1-2 Desktop Manager Software Package ........................................................... 1-3 System Requirements ..................................................................................... 1-5 About This Guide ........................................................
Chapter 5 PC Faxing ......................................................................................................... 5-1 Faxing with Your Computer .......................................................................... 5-2 Sending a Fax from Your Computer (PC Faxing) ................................ 5-2 Creating a Fax Memo ............................................................................5-10 Receiving a Fax .............................................................................
Adjusting Contrast and Brightness ..................................................... 6-19 Changing Gamma Curve Values ......................................................... 6-20 Adjusting Histogram Tone Levels ...................................................... 6-21 Using Tone Curves ................................................................................ 6-23 Adjusting Contrast/Brightness for Black and White Scan Mode .. 6-25 Chapter 7 Working with Documents in the Desktop Manager .......
Setting Up Receive Fax Options .......................................................... 8-10 Setting Up Advanced Receive Fax Options ....................................... 8-12 Setting Up Speed Dial Assignments ................................................... 8-14 Making a Phone Call from the Desktop Manager ................................... 8-17 Using the Status Monitor ............................................................................. 8-19 Using the Minimized Status Monitor ............
Welcome and congratulations on your purchase of the Canon MultiPASS L60 and accompanying MultiPASS Desktop Manager for Windows software (hereafter referred to as the L60 and Desktop Manager, respectively). With your L60, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs. ❏ ❏ ❏ ❏ Desktop Manager Features: an Overview ............................................ 1-2 Desktop Manager Software Package ...........................
Desktop Manager Features: an Overview The following list presents an overview of some of the features of the Desktop Manager. For detailed information and instructions, refer to later chapters in this guide. ❏ Print a Document The L60 can be configured as the default printer in Windows, enabling you to print a document in a Windows application, or in the MultiPASS Desktop Manager. You can define print options that affect the output of your printed document.
❏ Manipulate or Annotate a Document You can manipulate or annotate any document placed in the Desktop Manager—a document produced from sending or receiving a fax, scanning an image, or importing a .TIF file. You manipulate a document by scrolling through and viewing the contents of its pages, removing a page, splitting the document, merging the document with another document, or printing a document. You annotate a document by adding a text annotation, stamp, highlighting, and simple drawn graphic.
❏ L60 Printer Driver The L60 printer driver allows you to use the L60 as the default printer in any Windows application that supports printing. ❏ L60 Fax Driver The L60 fax driver allows you to send a PC fax from any Windows application that allows printing. ❏ L60 Scan Driver (ScanGear) The L60 scan driver allows you to scan an image into the Desktop Manager or any Windows application that supports TWAINcompliant scanning.
To successfully install and operate the Desktop Manager with the L60, your system must meet the following minimum requirements: ❏ An IBM or compatible computer with a 486DX or faster processor ❏ Microsoft Windows 95 or Windows 98 ❏ CD-ROM drive ❏ At least 16 megabytes (MB) of RAM ❏ At least 25 MB of available hard disk space ❏ VGA monitor or greater ❏ A bi-directional, Centronics-compatible parallel cable 6.6 feet (2 meters) in length or shorter.
Conventions Used in This Guide The following types of formatting identify specific types of information provided in this guide. Italicized text Used to stress the importance of a word or phrase, or to refer to the title of another guide. For example: You cannot access the dialog box .... —or— ...the Microsoft Windows User’s Guide.... Text in quotation marks Used to refer to the title of a section within the guide. For example: ...the “Installing the Software” section....
In addition to this guide, the following user assistance provides information and instructions on using the L60 and Desktop Manager. ❏ MultiPASS Desktop Manager Online Help The online help includes context-sensitive help about a dialog box and step-by-step instructions for Desktop Manager tasks. ❏ Canon MultiPASS L60 User’s Guide This guide offers detailed information on how to set up and operate your L60 unit.
1-8 Introduction Chapter 1
This chapter contains information and instructions for installing the Desktop Manager software, and setting the default printer and port. ❏ Installing the Software ............................................................................. 2-2 • Preparing for the Installation .......................................................... 2-2 • Installing in Windows ...................................................................... 2-4 • Overwriting the L60 Options .........................................
Installing the Software When you install the printer driver and Desktop Manager, you are also installing the fax and scan drivers, the Desktop Manager Background, and the Desktop Manager utility programs. The Desktop Manager software is installed in the C:\MPASS drive and directory on your local hard disk, unless you specify another drive and/ or directory during the installation process. The installation process changes some of your system files.
Your preferred mode for receiving faxes with the L60: Automatically switching between a telephone and fax calls, automatically receiving fax calls only, requiring you to manually receive fax calls, or handling incoming calls with the answering machine you connected directly to the L60. A series of questions displayed during the installation enables you to specify your preference.
n If you are attempting to reinstall the Desktop Manager software, you must first uninstall your current installation of the software. For instructions on uninstalling the software, refer to Chapter 8, “L60 Setup and Other Utilities in the Desktop Manager.” Installing in Windows To install the software for your L60, you need to run the MultiPASSTM Master Installer Program on your Canon Desktop Manager CD-ROM. There are two ways to start the MultiPASSTM Master Installer Program: ❏ Method #1: AutoRun.
Method #2: Manual Installation 1. Place your Canon Desktop Manager CD in your CD-ROM drive. 2. Choose Start Run. 3. In the Open box, enter D:\Setup. (If your CD-ROM drive uses a different letter, substitute that letter instead of D.) 4. Click OK. The MultiPASSTM Master Installer program will load and display the welcome screen. You’re ready to start installing. Follow the on-screen installation instructions.
n During the installation procedure, follow these guidelines: Press Next to move from one screen to the next. ❏ Make sure you are pressing Next or OK on the current dialog box. ❏ Be sure to wait for Windows to complete each setup procedure. If you hear your computer working, wait until it is done.
When you installed the printer driver software, the system automatically sets the L60 as the default printer. If necessary, however, follow these instructions to set the L60 as the default printer. To set the default printer: 1. On the Windows desktop, click Start, and then point to Settings. 2 On the Settings menu, click Printers. 3. In the Printers dialog box, click the Canon MultiPASS L60 Printer icon. 4. On the File menu, click Set As Default.
To change the default port: 1. On the Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers dialog box, click the Canon MultiPASS L60 Printer icon. 4. On the File menu, click Properties. 5. In the Properties dialog box, click the Details tab. In the Print to the Following Port list box, click the port to which you want to connect the L60. Then click OK. n The General and Details tabs provide standard Windows options for your printer driver.
Chapter 3 Printing with the L60 ❏ Printing a Document ................................................................................ 3-2 • Printing Envelopes ........................................................................... 3-3 ❏ Changing the Printer Settings ................................................................ 3-6 • An Alternative Method for Changing Printer Settings ............... 3-6 • Setting Paper Options ......................................................................
Printing a Document Once you have installed the software, you are ready to print a document— from a Windows application, such as Word for Windows— using the L60. Printer options are initially installed with default settings, enabling you to print immediately. The printer options consist of settings that determine the type of output for your document. For example, when you print a document, the document is printed to a particular paper size and orientation.
Printing Envelopes When printing envelopes, use the following guidelines to achieve the best results. ❏ Use the appropriate size envelope: U.S. commercial size number 10 or European size DL. ❏ Avoid using the following types of envelopes. They may cause jams or smears, or may damage your printer: • With windows, holes, perforations, cutouts, and double flaps • Made with special coated or deeply embossed paper • With peel-off sealing strips • With letters enclosed.
To load envelopes: 1. Prepare the envelopes. Arrange the stack of envelopes on a firm surface and press down firmly on the edges to make the folds crisp. expel air from inside the envelopes. Make sure any curls are removed from the flap of each envelope. 2. Insert the stack of envelopes, with the print side facing you, into the sheet feeder until it stops.
Printing with the L60 3. Adjust the paper guides to the stack of envelopes. 4. Move the paper delivery selector to its lowest position. You are now ready to begin printing your envelopes.
Changing the Printer Settings Print options consist of settings that determine the type of output for your document. As mentioned earlier, print options are initially installed with default settings, enabling you to print a document immediately. However, you may want to change the settings. Typically, you would change the printer settings when you print a document. The following instructions summarise the procedures for changing the printer settings.
Setting Paper Options When printing a document, you can set the orientation, paper size, and paper feed. Printing with the L60 1. In the printer setup or properties dialog box, click the Paper tab. As you choose your settings, an illustration of the paper settings is displayed under Selected Paper. 2. Under Orientation, click whether you want a vertical (portrait) or horizontal (landscape) orientation. 3. Under Paper Size, click Set.
If you want a custom paper size, refer to the next section for instructions. 4. Under Media Type, select the type of material on which you want to print. 5. Under Paper Feed, click the source of your paper. Setting a Custom Paper Size When setting the paper size, you can define a custom size. The custom size can be used just for the one print job, or saved and loaded again for future print jobs. Your custom size can be defined based on the following dimensions: width of 3.50 to 8.66 inches (88.9 to 220.
2. Under Save Custom Size, in the Unit list box, select the unit of measure by which you want to define the size of your paper. 3. In the Width and Height boxes, enter the dimensions of your paper. If there are previously saved paper sizes, you move the new size onto the icon for the previous size you no longer need. The previously saved custom size is replaced by the newly defined custom size. To use the saved custom paper size for printing: 1. Under Custom Size Saved, click the desired size. 2.
2. Under Print Quality, specify whether you want to print graphics with a lower or higher resolution. 3. Under Print Model, click one of the following: 3-10 • Automatic To have the printer automatically select the appropriate settings for the highest quality output • Graphics and Text To print a document with graphics and text, maintaining exceptionally crisp edges and lines • Photo To print scanned photographs or bitmapped images • Custom To choose advanced settings.
4. If you selected Custom as your print model, click Option. For detailed instructions, refer to the next section. Defining a Custom Print Model Printing with the L60 For a custom print model, you set the halftoning and intensity option for your graphics. You set these options after having selected the custom print model and clicking Option on the Graphics tab (as described in the previous section). 1.
• Fine To use a small pattern of dots that creates a smooth appearance with an average range of greyscales. This setting offers a faster printing speed and is best for printing business graphics. • Diffusion To randomly place individual dots to achieve subtle greyscale gradations. This setting is best suited for documents with finelydetailed graphics or photographic images. The setting takes longer to print, but offers a higher quality of printed output. 2.
Printing with the L60 Using the Setup Analyser When you print a document, you may want to have the printer driver check whether you chose the correct paper source for the paper size you are using. If the Setup Analyser detects a mismatch, you choose the most appropriate action to take to handle the situation. If you turn on the Setup Analyser, the paper source and paper size are checked for a match. If you turn off the Setup Analyser, no checking occurs.
Toner Saving The Toner Saving option enables you to print documents from Windows applications with your L60 using a reduced amount of toner, thereby saving printer toner. When using toner saving, the printed document may appear to be less bright or contrasted between inked and non-inked areas. However, unlike the Print Quality option, the print resolution (dpi) is not adjusted. To turn Toner Saving on and off: On the Setting tab, click the buttons below the Toner Savings icon to turn it on and off.
4. Drag the setting icon from Save Current Setting to one of the positions (docks) under Saved Settings. You can add a new setting to the saved settings already there, or replace one of the existing saved settings. 5. When you are prompted about saving your current settings, click OK to save. To use a saved print setting: 1. In the printer setup or properties dialog box, click the Setting tab. To restore the printer options to the default settings that were installed with the software, click Factory.
3-16 Printing with the L60 Chapter 3
Chapter 4 Using the Desktop Manager This chapter provides an overview of the basic features of the Desktop Manager. For detailed information and instructions on performing Desktop Manager tasks, refer to the later chapters in this guide. Using the Desktop Manager ❏ Desktop Manager: an Overview ............................................................ 4-2 • Features of the Desktop Manager Window .................................. 4-3 • Understanding Desktop Manager Folders ..............................
Desktop Manager: an Overview The MultiPASS Desktop Manager is a full-featured Windows application that enables you to use your L60 from your computer.
To open the MultiPASS Desktop Manager: 1. On the Windows desktop, click Start, and then point to Programs. 2. On the Programs menu, point to Canon MultiPASS L60. Then click MultiPASS Desktop Manager 2.61. To close the Desktop Manager: On the File menu, click Exit. When you exit the Desktop Manager, you close only the Desktop Manager window. Any documents you have set up to PC fax or print remain active. The Status Monitor, which tracks the progress of your active jobs, also remains open and active.
❏ Menu Bar The menu bar contains commands that enable you to perform the various Desktop Manager tasks. Some of the commands can also be accessed by their corresponding buttons on the toolbar. ❏ Standard Toolbar The standard toolbar provides you quick access to performing certain Desktop Manager tasks. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed.
The width of the work area can be adjusted by dragging the border between the work area and folders list. ❏ Process Toolbar The process toolbar is located at the bottom of the work area and contains buttons that perform processing tasks. You use most of the buttons to perform a processing task by dragging a document to the button. The Phone button displays if the handset is installed on your L60 and you set the handset option in the Desktop Manager Setup Options dialog box.
❏ Status Bar The status bar displays information about the selected document or folder, or a description of the currently selected menu command. The information is for display only, and cannot be edited. Understanding Desktop Manager Folders The Desktop Manager stores and organises your documents in folders. Only one folder can be open at a time. When you open another folder, the current folder automatically closes. A folder can contain only documents, not other folders.
In Box Folder The In Box folder stores all incoming faxes, that is, all documents that were sent to you by other fax units and received by your L60 unit and then uploaded to your PC. Each received fax displays with a system-assigned name. You can later change the name to something more descriptive. Out Box Folder The Out Box folder provides a chronological list of jobs you want to process. These jobs consist of PC faxes to be sent from the Desktop Manager.
User-Defined Folders You can create an unlimited number of folders for your own use. These folders are listed immediately following the system-defined folders. When you install the Desktop Manager software, you are automatically provided an initial user-defined folder named My Folder. You can use this folder immediately for storing documents moved from the systemdefined folders. If you create additional folders that cause the folder list to grow beyond the visible list area, a vertical scroll bar displays.
To open a folder: In the folders list, click the desired folder. Document View Using the Desktop Manager Document View presents each individual document as a thumbnail of the document. Each document thumbnail displays the document name at the top. For multiple page documents, the thumbnail also displays the page count and scroll arrows at the bottom, and a scroll box at the right side.
List View List View presents the documents within the open folder as a list. Each document on the list displays an icon representing the document type, along with other pertinent information about the document (such as the name, page count, disk storage size, and date and time of creation). The icon designates the document type as fax, scan, or modified.
You can change the order of the listed documents in the user-defined folders. Typically, documents in user-defined folders are sorted alphabetically by name. You can sort the documents based on criteria corresponding to the column labels displayed at the top of the list (such as name, number of pages, size, and date). Using the Desktop Manager To change the order of the list: Click the title of the appropriate column at the top of the list.
4-12 Using the Desktop Manager Chapter 4
Chapter 5 PC Faxing This chapter provides information and instructions for sending and receiving a fax, setting up the Address Book, and designing your own fax cover page. PC Faxing ❏ Faxing with Your Computer ................................................................... 5-2 • Sending a Fax from Your Computer (PC Faxing) ........................ 5-2 • Creating a Fax Memo ..................................................................... 5-10 • Receiving a Fax .....................................
Faxing with Your Computer You can use the Desktop Manager, with the L60, to send and receive faxes. The Fax Log maintains a record of the faxes you send or receive. To enhance the sending of faxes, you can also set up an Address Book, containing the recipients to whom you repeatedly send faxes, and design your own fax cover page. You can customize your L60 unit by changing the factory default user settings from your PC.
To send a PC fax: 1. Within your Windows application, with the document open, click the print command. 2. In the print dialog box, in the Name box, set L60 Fax as your printer and then click OK. PC Faxing 3. In the Send Fax dialog box, enter the recipient of your fax.
• For a one-time recipient, enter the appropriate name and fax number information in the Last Name, First Name, Company, Prefix, and Fax boxes. • For an entry listed in your address book, click the entry in the Address Book list box. Then click Add. 4. Optionally, define any of the other send fax options. • To attach a cover page to your fax, click one by name from the Coversheet drop-down list box. If you do not want a fax cover page, click None.
• To close the dialog box without sending the fax, canceling any fax options, click Cancel. The MultiPASS Desktop Manager places the PC fax in the Out Box folder, where its progress is tracked. The fax job is automatically provided a unique system-assigned name. If you specified multiple recipients, an individual fax job is placed in the Out Box folder for each recipient. Specifying a Fax Recipient You must specify at least one fax recipient—the individual and/or group to whom you want to send the fax.
Removing a Fax Recipient You can remove a recipient included in the Recipients list box by clicking the recipient and then clicking Remove. This removes the recipient’s name from the Recipients list box. If you added the recipient from the Address Book, the name becomes available again in the Address Book list box. Adding a New Recipient to the Address Book If you want to add a fax recipient to the Address Book, do the following. 1.
Defining Send Fax Options Attaching a Cover Page If desired, you can attach a cover page to your fax. The MultiPASS Desktop Manager contains a library of predefined fax cover pages, designed with different styles and suggested uses. In addition, you can design your own cover page, thereby adding it to the library. The available cover pages are listed alphabetically by name in the Coversheet drop-down list box.
Entering the Information for the Fax Sender To identify the sender of the PC fax, you enter your name and phone number in the From and Phone boxes. After sending the first PC fax, this information is automatically displayed the next time you send a PC fax. You can change the fax sender information as needed. Entering a Memo You enter a memo as a brief or more lengthy message to be included on the fax cover page. The memo appears on the cover page if the cover page is designed to include it.
Processing the Fax You can send your fax—either now or later—only when at least one recipient is specified. If necessary, you can place a fax on hold and return to it later for sending. The following sections provide additional information on processing your fax. Sending the Fax Now When you click Send Now, the fax document is placed in the Out Box folder until the fax can be transmitted.
Creating a Fax Memo A fax memo is generally a brief, one-page fax sent directly from the Desktop Manager, without using another Windows application. Operating directly from the Desktop Manager, you specify the same fax options as described in previous sections of this chapter. 1. In the Desktop Manager, click Fax Memo on the File menu or toolbar. 2.
3. When you have finished your entries, process the fax. • To process the fax for immediate sending, click Send Now. • To schedule the fax for a later time that you specify, click Send Later. • To hold the fax indefinitely, preserving your fax options until later, click Hold. • To close the dialog box without sending the fax, canceling any fax options, click Cancel.
❏ Print the fax directly from the L60 If you prefer, you can set the L60 to automatically print incoming faxes and not upload the faxes to the Desktop Manager. ❏ Upload the fax to the Desktop Manager Any received faxes are moved automatically to the Desktop Manager. By uploading a fax, you store a copy of the fax in the Desktop Manager. In the Desktop Manager you can then review, annotate, print, or resend the fax to another recipient.
Using the Fax Log The Fax Log contains a list of the fax activity (faxes sent and received) for the last two months. Each fax is listed with historical information, such as transmission status, date and time the fax was sent or received, the recipient of the fax, and the number of pages. You can use the Fax Log for a variety of reasons, such as reviewing the error status of a PC fax that failed. While reviewing the Fax Log, you can print the log. 2.
To print the Fax Log: 1. In the Fax Log dialog box, click Print. 2. In the print dialog box, specify the desired print options and click OK. The report provides a hard copy of the Fax Log information displayed in the Fax Log dialog box. Setting Up the Address Book You set up the Address Book to create an easily accessible list of names and fax and/or phone numbers for your business and personal contacts. You can use the entries in the Address Book to send a PC fax.
Features of the Address Book This section provides an overview of the basics of the Address Book window. Address Book Entries Status Bar ❏ Address Book Entries Address Book entries are listed by row, displaying each piece of information within a particular column. The columns indicate the Address Book entry type (individual or group), as well as name and address information. Address Book entries can be sorted based on a chosen column of information.
Working with Address Book Entries When open, the Address Book displays a list of the address entries you currently have set up, along with the corresponding information for each entry. The Address Book contains the following types of entries. ❏ Individual An individual entry enables you to identify each individual to whom you frequently send PC faxes. When you send a PC fax, you can then specify the recipient for your PC fax from the entries listed in the Address Book.
To add or edit an individual entry: 1. With the Address Book open, click the command to add or edit an individual entry. • To add a new individual, click New Individual. • To edit an individual, select the entry in the list and click Edit. 2.
• If adding a new entry, click Add. • If editing an entry, click Replace. • To cancel without saving, click Cancel. Entering the Fax and Phone Numbers When you enter the fax or phone number, you use the applicable numeric characters and any valid characters that separate the different segments of the fax or phone number. For example, you can use 0 through 9, dash (-), or parentheses (). Other characters are also available for entering a fax or phone number.
The dialog box provides the same fields of information, whether you are adding or editing a group entry. When editing, previously defined information is displayed. 2. In the New Fax Group Entry or Edit Fax Group Entry dialog box, in the Group Name box, enter or change the name you want to assign to this group. 3. In the Address Book list box, click the individual entry you want to add to the group and click Add. 5. In the Comments box, enter an internal reference for this group address. 6.
Using a Group Address When you specify a group address when sending a fax, the individual addresses for the contained group are listed. If you specify more than one group address for a fax, and each group contains the same individual address, the duplicate address is removed. Separate fax jobs are created for each recipient in the group. Deleting an Address Book entry You delete an Address Book entry when it is no longer needed. To delete an entry, click the entry. Then click Delete.
Importing the Address Book You may have an existing address book, created by another application, containing the entries you want to use for the Address Book in the Desktop Manager. In this event, you can import your address book to the Desktop Manager. You can import addresses from any ASCII text file containing information that is separated by a comma or tab. If the address information in the text file is separated by a comma, the text file extension must be .CSV.
2. In the Import Address Book dialog box, specify the location and filename to import. Then click OK. In the Assign Field Names dialog box, the address information is listed in columns, with a column title that should identify the type of information within the column. The button above the column titles enables you to reassign the column titles where necessary. 3. Assign the appropriate name to each column as the title.
Exporting the Address Book You can export the Address Book from Desktop Manager to an ASCII text file. The exported address information can be separated by either commas or tabs. If you want to have the address information separated by commas, you choose to export to the .CSV file format. If you want to have the address information in the text file separated by tabs, you choose to export to the .TXT file format. Address Book information is exported for individual entries only.
• To assign the correct name, drag the titled button to the column title. 3. When the appropriate names appear at the top of each column, click Export. 4. In the Export Address Book dialog box, select the file type (.CSV or .TXT), location, and filename for saving the file. Then click OK. Designing a Fax Cover Page In addition to the set of predefined fax cover pages that are installed with your system, you can design your own fax cover page.
You open the Cover Page Designer from either the Windows desktop or the MultiPASS Desktop Manager. To open the Cover Page Designer: Do one of the following: ❏ From the Windows desktop: Click Start and then point to Programs. On the Programs menu, point to Canon MultiPASS L60. Then click MultiPASS Cover Page Designer. ❏ From the MultiPASS Desktop Manager: On the Tools menu, click Cover Page Designer.
Features of the Cover Page Designer Window This section provides an overview of the basics of the Cover Page Designer screen. Detailed instructions for using the various commands and components of the screen are provided in later sections of this chapter. Menu Bar Toolbar Variables Bin Layout Area ❏ Menu Bar The menu bar contains commands that enable you to create, edit, and print your fax cover page. Some commands can also be accessed by their corresponding buttons on the toolbar.
In addition to the buttons, the toolbar also provides you with dropdown list boxes that enable you to select a font and font size for the text of a variable field. ❏ Variables Bin The variables bin contains the fields of information you want to include on the cover page for your fax. When you use the cover page for sending a fax with the Desktop Manager, these fields are automatically filled in with the appropriate information for that specific fax transmission.
6. When you have completed the cover page design, click Save on the File menu or toolbar. In the Save Cover Page Template dialog box, enter the name of your cover page and click OK. Preparing the Cover Page Background The cover page background provides the permanent information and any graphics you want included on your cover page. You then position the variable fields in the appropriate locations on the background.
5. Locate the held fax document and open it in the Document Viewer. To do so, do one of the following: double-click the document, select the document and click Open Document on the File menu, or drag the document to the Open Document button on the toolbar. 6. With the document open in the Document Viewer, export the document in a TIFF file format. To do so, on the File menu, click Export. In the Export dialog box, specify the drive, directory, filename, and file type for saving the document. Click OK.
❏ Drag a field from the variables bin to the desired location in the layout area. ❏ On the Insert menu, click the field you want to insert. Then position the cursor at the desired location in the layout area and click to place the field. Adjusting the Appearance of the Fields Once you have placed the desired variable fields into the layout area, you can adjust the appearance of any field. You can resize, move, or delete a field.
Since the Memo field typically contains multiple lines of information, this variable field does provide automatic text wrapping. However, make sure the size of the Memo field is large enough to accommodate the length of memo text that may be entered on the Send Fax dialog box. If the Memo field is not large enough, not all the lines of a memo text may be visible when the fax cover page is sent. To resize the field: Click the field and drag any sizing handle.
For fields that are placed in a column, you can align them on the right or left border of the first field you select. For fields that are placed in a row (one next to the other), you can align them on the top or bottom border of the first field you select. For example, if you want to align a column of fields on the right, the right border of the first field selected is used as the anchor. The other selected fields are lined up with the right border of the first field selected. To align fields: 1.
To rename the originally opened cover page: On the File menu, click Rename. In the Rename dialog box, specify the new name and click OK. Deleting a Cover Page You can delete a cover page that you no longer need. You do not need to open the cover page to delete it. 1. With the Cover Page Designer open, on the File menu, click Delete. 2. In the Delete Cover Page Template dialog box, click the name of the cover page you want to delete. Then click OK.
To define the print setup: 1. With the Cover Page Designer open, on the File menu, click Print Setup. 2. In the Print Setup dialog box, specify your print options and click OK. To preview before printing: 1. With the cover page open, on the File menu, click Print Preview. 2.
• To print the cover page, click Print. • To enlarge or reduce the view size, click Zoom In or Zoom Out. • To close the preview window, click Close. Since a cover page is not typically more than one page, you will not use the remaining commands. To print the cover page: 1. With the cover page open, click Print on the File menu or toolbar. PC Faxing 2. Complete the Print dialog box, and click OK.
5-36 PC Faxing Chapter 5
This chapter provides information and instructions for scanning with your L60. ❏ Overview of Scanning ............................................................................. 6-2 • Features of the ScanGear Window ................................................. 6-2 ❏ Scanning with the Desktop Manager .................................................... 6-4 ❏ Scanning from a Windows Application ................................................ 6-5 ❏ Setting the Preview Scan Options .....................
Overview of Scanning You can use the L60 to scan documents from the Desktop Manager, or from a TWAIN-compliant Windows application. When you scan a document with the Desktop Manager, the ScanGear window displays. The available scan options enable you to set certain conditions for scanning. This chapter provides instructions on setting scan options with the ScanGear window.
Toolbar Scan Options Tabs Preview Area Status Bar ❏ Toolbar The toolbar provides buttons for performing certain tasks when scanning. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed. Crop Negative/ Positive Zoom Mirror Rotate Left Rulers Rotate Right Help Auto Tone ❏ Preview Area The preview area displays a preview image of the document you scan. A preview image enables you to adjust certain characteristics before you perform the final scan.
❏ Status Bar The status bar displays information about the status of the scan process. The information can include the following about the scan options you select: scan mode, scan resolution, size (width and height), and the resulting file size of the scanned image. Displaying Information About the Scan Driver You can display version and copyright information about the scan driver. This information is displayed in the About dialog box. 1.
3. In the ScanGear window, specify the following preview scan options for your document as needed: Scan Mode, Scan Resolution, Preferences, Page Size, and Black and White Options (if applicable). 4. Click Preview. 5. Review the display of your scanned preview image in the scan window. Adjust the properties of your image as needed for the final scan. 6. Replace your document in the document feeder of the L60. 7. Click Scan. An indicator displays to track the progress of the scan.
3. In the ScanGear window, specify the following preview scan options for your document as needed: Scan Mode, Scan Resolution, Preferences, Page Size, and Black and White Options (if applicable). 4. Click Preview. 5. Review the display of your scanned preview image in the scan window. Adjust the properties of your image as needed for the final scan. 6. Replace your document in the document feed of the L60. 7. Click Scan. The image appears in the display area of your Windows application.
• Black and White Black and white images are scanned at one bit per pixel. For applications that request a black and white scan and do not use the scan driver window, the scan driver automatically uses the Text Enhanced setting. To set the scan mode: 1. Click the Main tab. 2. In the Scan Mode list box, select an option. Setting the Scan Resolution You can set the resolution of a scanned image based on the selected output device.
To create a custom scan resolution: 1. In the Scan Resolution list box, select Custom. 2. In the Custom Resolutions dialog box, in the Name box, type a name for your custom resolution setting. 3. In the Resolution box, enter the preferred dpi setting. 4. Click Add. The new resolution name displays in the resolution list. 5. Click OK to add the resolution setting. Click Cancel to close the dialog box without adding the custom resolution.
Changing a Custom Resolution Once you have set a custom resolution, you can change it. To change a custom resolution: 1. In the Scan Resolution list box, select Custom. 2. In the Custom Resolutions dialog box, in the Name list box, select an existing custom resolution. 3. In the Name and/or Resolution list box, enter your change. 4. Click Replace. The updated custom resolution displays in the resolution list, replacing the existing one. Scanning 5. Click OK to save your changes to the resolution setting.
Setting Preferences You can select a preference that governs how your source image is scanned. Text Enhanced is designed for use with OCR (Optical Character Recognition) software. This setting increases the contrast in the black and white scanning to promote the accurate recognition of characters in OCR software. Resolution should be at least 300 dpi for OCR scans.
n Because the L60 does not scan in colour, the Canon ColorGear™ Colour Matching option has no effect upon your scan. Setting Paper Size You select the paper size that corresponds to the size of your source document. If your document does not conform to one of the available sizes, you can define a custom paper size. To select a standard paper size: 1. Click the L60 tab. 2. In the Paper Size list box, select an option. To set a custom paper size: 1. Click the L60 tab. 2.
Setting Black and White Options If you choose black and white as your scan mode, you also choose one of the black and white options. ❏ Threshold The Threshold option provides a high contrast evaluation of the image in terms of blacks and whites only. ❏ Halftone The Halftone option simulates the tonal range of an image with a precise pattern of lines and dots. To set the Black & White Option: 1. Click the L60 Tab. 2. In the Black & White Options box, choose Threshold or Halftone.
Clearing the Preview Area In case the preview image does not serve your purpose, you can quickly remove it from the preview area and rescan the image. To remove the current preview image: On the toolbar, click Clear Preview. Adjusting Your View of the Preview Image To make it easier to work with your preview image, you can change aspects of the image display. Changing the Size of View You can enlarge a preview image to better view its details.
Adjusting the Selection Size When you first preview an image, the selection size is the same as the paper size you set for your source document. After your initial image preview, you can adjust the selection size of an image in order to isolate a specific area of the image for a more restrictive preview scan. For example, in scanning a letter, you may want to isolate and save a company logo by itself.
3. To draw the selected area, click Crop on the toolbar and drag diagonally across an area of the image in the preview window to select that area. The Width and Height text boxes display the new sizes. 4. To further define the dimensions of the selected area, in the Width and Height text boxes, type the appropriate values. The image selection borders change to match the width and height you enter. 5.
To create a mirror image of the preview image: On the toolbar, click Mirror. Rotating an Image You can rotate an image 90° left or right within the preview area to change its orientation. When you rotate an image, the entire preview area, including the rulers, rotates. For example, if the preview area is in portrait orientation, it becomes landscape. To rotate a preview image: On the toolbar, click Rotate Left or Rotate Right.
Adjusting the Tone of the Preview Image The tone of an image is its shading and combination of colours. Adjusting greyscale tones can enhance the contrast of a greyscale image. You can produce a wide range of visual effects for your preview image by adjusting the different settings on the Tone tab. If you select black and white or text enhanced as the scan mode, the Tone tab is not available. In these cases, you must adjust the tone of the image with the contrast/brightness settings on the L60 tab.
❏ Toolbar With the buttons on the toolbar, you can access settings which affect different aspects of image tone, and give you great flexibility in manipulating your image tone before scanning the image. Gamma Contrast/ Brightness Special Tone Curves Histogram ❏ Tone Graph Viewing the tone graph gives you more detail about the tone setting. The shape of the tone graph changes to reflect the selected channel’s current tone settings.
Adjusting Contrast and Brightness You can adjust the contrast and/or brightness of a greyscale image. 2. Move the Contrast and Brightness sliders to the left for less contrast or brightness, and to the right for more contrast or brightness, until the desired contrast is achieved. The image in the preview area reflects your changes. 3. To reset to the default values, click Reset. Chapter 6 Scanning 6-19 Scanning To adjust the contrast or brightness of an image: 1.
Changing Gamma Curve Values With the Gamma curve you can change the mid-tones of the image to increase its contrast, and enhance the overall image. When you increase the Gamma value, light areas are made lighter, and dark areas are made darker. For example, if you are scanning a photograph that has many dark tones, simply adjusting the brightness and contrast may not improve the image as effectively as adjusting the Gamma value. To adjust the gamma value of an image: 1.
Adjusting Histogram Tone Levels You can use a histogram tool to adjust the tone shadow for the preview image. Using the eyedroppers, you can sample the black-point, mid-point, and white-point tone in the preview image and base the image tone settings on the sampling. Using the corresponding text boxes, you can type a value in the Black-point, Mid-point, and White-point text boxes. Eyedropper When you adjust the black-point, all tones in the image darker than the selected black-point are adjusted to black.
When you adjust the white-point, all tones in the image lighter than the selected white-point are adjusted to white. When you find a combination of tone settings you like, you can save the settings in a file and use it in future scanning sessions. To adjust the tones using the Histogram tool: 1. On the Tone tab, click the Histogram tool button. 2. For the black-point, mid-point, or white-point, do one of the following to make a change: • Click the appropriately labeled Eyedropper button.
2. In the Open dialog box, select the file name you want to load. Click Open. Using Tone Curves You can use predefined tone curves to automatically correct the most common problems with images: overexposure, underexposure, or too high or too low a contrast. You can also manipulate a curve in the Special Tone Curve area to create your own tone curve. Scanning To correct an image problem with predefined tone curves: 1. On the Tone tab, click the Special Tone Curves button. 2.
Using a Custom Tone Curve If you want to experiment with tones, you can create a custom tone curve. An effective way to create a custom tone curve is first to adjust the preview image with an appropriate predefined tone curve and then edit the results. Editing a tone curve involves adding handles to an existing tone curve and dragging them to change tonal levels in the image. When you drag a handle to a white area, the shape of the curve changes, and the tones of the preview image are adjusted.
2. To add a handle to the tone curve, click on or near the curve. 3. To move a handle, drag the handle into a white area and release it. 4. To remove a handle, do one of the following: • Drag the handle outside the tone graph • Right-click your mouse pointer on the handle. 5. To undo all changes that you have made to the curve, click Reset. To save your custom curve, click Save. In the Save As dialog box, enter a file name and directory. Click Save.
If you use threshold as your scan option, since it is by definition a high contrast image mode, you can only adjust the brightness of the preview image. To adjust the brightness or contrast for a black and white image: On the L60 tab, under Black and White Options, use the available slider to adjust the brightness or contrast. n These tone adjustments are only for black and white images. If you select greyscale as your scan mode, you adjust the contrast and brightness of the image only on the Tone tab.
This chapter contains information and instructions for managing, manipulating, and annotating your documents in the Desktop Manager. ❏ Managing Your Documents in the Desktop Manager ........................ 7-2 • Selecting Documents in the Desktop Manager ............................ 7-2 • Printing a Document in the Desktop Manager ............................ 7-3 • Working with Jobs in the Out Box Folder ..................................... 7-4 • Creating a Folder .........................................
Managing Your Documents in the Desktop Manager Once you send a PC fax, receive a fax, or scan an image, the resulting document is available in the Desktop Manager. You can perform a variety of tasks with and on your documents, as described in this chapter. Selecting Documents in the Desktop Manager To work with a document, you select it in the open folder, while in either Document View or List View.
You can print a document from any folder in the Desktop Manager (except the Trash folder). 1. In either Document View or List View, do one of the following: • Click the document you want to print. Then on the File menu, click Print. • Drag the document to the Print button on the toolbar. 2. In the Print dialog box, specify the Print range and Print quality, and then click OK. The Copies option is not available when printing from the Desktop Manager.
Working with Jobs in the Out Box Folder For each PC fax you send a job is created in the Out Box folder. The job currently being processed—the active job—displays at the top of the list. You can select a job in the list to review information about that job in the status bar. This information includes the current status of the job as well as the name and size of the document. Each job in the Out Box folder displays with a system-assigned name.
❏ View a PC fax that has been held, has stopped, or has failed. ❏ Print a job that is not active. ❏ Delete a job that is not active. The following sections provide information about the job statuses, and instructions for stopping an active job and sending a PC fax. Job Status One of the following statuses is assigned to each job in the Out Box folder. ❏ Active The active job is the job currently being PC faxed.
The Desktop Manager continues to try sending the fax until the transmission is successful or the Desktop Manager exceeds the defined number of retries. If a job cannot complete successfully within the specified number of retries, the job is marked with a Failed status. The job remains in the Out Box folder until you reprocess or delete it. ❏ On Hold A held job is a PC fax you chose to place on hold, rather than send it immediately.
A PC fax job continues to reside in the Out Box folder if it is scheduled for sending later, if it is on hold, if it failed to transmit in the specified number of retries, or it was stopped. You can reprocess the PC fax job for sending now or rescheduling it for a different time. When you send a PC fax from the Out Box folder, the Send Fax dialog box displays the information initially entered for the PC fax. You can change the information as needed.
Creating a Folder To better organise your documents in the MultiPASS Desktop Manager, you can create additional folders. When you create a new folder, you assign a unique name. To create a new folder: 1. In the Desktop Manager, on the File menu, click New Folder. 2. In the Create Folder dialog box, enter the desired name of your new folder and click OK.
2. Drag the document to the desired folder. In Document View, the document is placed in the first available grid space; in List View, in the appropriate sort order. Copying a Document A document can be copied within In Box folder, Scan folder, and the same user-defined folder, or from one folder to a different (user-defined) folder. When you copy a document within the same folder, the copy is assigned a unique name. To copy a document within the same user-defined folder: 1.
Renaming a Document or Folder You can rename a user-defined folder or a document except in the Out Box and Sent Fax folder at any time. Folder names must be unique within the Desktop Manager. Document names must be unique within a folder. Whenever you attempt to rename a folder or document, the system verifies whether the new name is unique. In the event of a conflict, the system alerts you of the conflict. A folder or document name can contain blank spaces.
You can delete a document or user-defined folder when it is no longer needed. When you delete a document, it moves to the Trash folder. To delete a document permanently, you must empty the Trash folder. When you delete a folder, it is removed from the Desktop Manager window immediately and permanently deleted. To delete a document: Open the folder with the document you want to delete and click the document. Then, on the Edit menu, click Delete (or press the Delete key). To delete a folder: 1.
Emptying the Trash Folder If you moved documents to the Trash folder, the documents remain in the folder until you move them again to original folder, delete them individually, or empty the Trash folder. As you move more documents to the Trash folder, more space is used on your hard disk for storing the documents. To prevent out-of-date documents from unnecessarily using space on your disk, you should periodically review your Trash folder and remove the documents no longer needed.
Exporting a Document You can export a document in the Desktop Manager, saving it to a drive and directory you specify. When you export a document, you save a copy of the original document. The document you export can be in monochrome TIFF file format only. To export a document: 1. Open the folder with the document you want to export. 2. Drag the document to the Export button on the toolbar. Or, click the document you want to export and, on the File menu, click Export. 3.
Attaching a Document to Electronic Mail (E-mail) If you have a MAPI-compatible e-mail application installed on your system, you can automatically attach a document in the Desktop Manager to an e-mail message. When you select a document and use the E-mail command, the Desktop Manager opens your e-mail application, attaching the selected document to a blank e-mail message.
You scroll through a multiple-page document to position yourself at the page that you want to remove from the document or where you want to split the document. As you scroll the pages in the document, the current page number for the document updates instantly. To scroll the pages in a document: For the selected document, do one of the following: ❏ Click the left and right scroll arrows displayed with the page numbers for the document. ❏ Drag the scroll tab on the right side of the document.
Splitting a Document You can split a document into two documents. You can split a document from any page after the first page within the document. In other words, you cannot split a document on page 1 of the document. For example, you split a 10-page document, beginning at page 5. The original document consists of pages 1 through 4. The newly created document consists of pages 5 through 10.
You can open a document to view its contents, and annotate it with notes, highlighting, stamps, or graphics (line/arrow, rectangle, circle). Although you can save the document with your annotations, any annotations you make are only added markings placed on the original document. The original contents of the document remains intact. If you choose to fax the modified document, you have the option not to include the annotations with the document.
To open a document in the Document Viewer: In the Desktop Manager, do one of the following: ❏ Double-click the document. ❏ Select the document you want to open. On the File menu, click Open Document. ❏ Drag the document to the Open Document button on the toolbar. You cannot open a document in the Trash folder. To annotate a document: 1. With the document open in the Document Viewer, adjust the size of your view of the document as needed. 2. Create the desired annotations on your document. 3.
This section provides an overview of the basics of the Document Viewer window. Detailed instructions for using the various commands and components of the screen are provided in later sections of this chapter. Menu Bar Toolbar Annotation Panel Document Display Area Page Panel Status Bar ❏ Menu Bar The menu bar contains commands that enable you to perform various tasks with your document. Some of the commands can also be accessed by their corresponding buttons on the toolbar.
In addition to the buttons, the toolbar also provides you with a dropdown list box that enables you to select a display size for your document. ❏ Document Display Area The document itself is displayed and modified in the Document Display Area. You can page or scroll through the document, enlarge or reduce the view of the document, or change the orientation. The display area contains the results of any annotations you may make.
Working with Documents in the Desktop Manager ❏ Page Panel The page panel contains a number of buttons, one for each page in the document you are currently viewing. The page panel provides a quick visual indication of the number of pages in the document and a method for moving to another page. The page panel normally displays along the bottom edge of the Document Viewer window, above the status bar.
Changing the Document Orientation You may need to rotate a document for easier reading. For example, the document may represent a fax you received that was originally sent in landscape mode or was fed into a fax machine in an inverted position. The change in orientation applies to the entire document, not just a currently displayed page. To change the document orientation: Do one of the following: ❏ On the View menu, point to Rotate.
For ease of viewing and better visibility, you can adjust or invert the light and dark levels of your displayed document. When you invert the display colours, you change the black areas to white and vice versa. Any colours you use for annotations are not changed, although highlight annotations may be difficult to see against a black background. You may find that the Grey Scale setting is more pleasing to the eye; however, it is slower to generate an image.
Reviewing Information About the Document Image As a reference, you can display information about the document currently displayed in the Document Viewer. This information includes the name and size of the file, when the file was created, the number of pages, the width and height, the resolution (pixels per inch), the number of bits used to represent each pixel (thus, the number of colours that can be displayed), and the scaling. To review information about the image: On the View menu, click Image Info.
Working with Documents in the Desktop Manager Annotation panel for a sticky-note: select font, font size, special effects. 2. Select the font, size, and any special effects. 3. At the desired location on the displayed page, drag the cursor to draw the size of the sticky-note. A dotted line displays to show you where the sticky-note will be placed. When you release the mouse button, the sticky-note is created. 4. Type the text of your note. To edit the text in a sticky-note: 1.
❏ On the Annotation Panel, click the White Out tool. At the desired location on the displayed page, drag the cursor to draw the whiteout annotation. A dotted line displays to show you where the whiteout annotation will be placed. When you release the mouse button, the annotation is drawn. ❏ On the annotation panel, click the Select Region tool. At the desired location on the displayed page, drag the cursor to draw the outline of the region. A dotted line displays the region.
3. Click the cursor in the desired location for placing the stamp. The stamp is placed at that location. Highlighting Your Document You can add a colour highlight to the text or other images in your document. You select a colour and draw a rectangular highlight over the desired area. All highlight colours are transparent and display as the colour you selected. When you print the document, the highlighted region prints as grey shadings. To highlight a region: 1.
To create a drawing object: 1. On the annotation panel, click the drawing object tool : Arrow/Line, Rectangle, or Circle. Annotation panel for an arrow or line: select colour, line thickness, style. Annotation panel for a rectangle or circle: select border colour, thickness. 2. Select the colour and width of the line for the object you are drawing. For an arrow or line, also select the particular style you want to use. 3. At the desired location on the displayed page, drag the cursor to draw the object.
Once you have created annotations in your document, you can revise the annotations as needed. For example, you may want to resize, move, delete or cut, or copy and paste an annotation. Selecting One or More Annotations To revise an annotation, you must first select it. In most situations, you can select one or more annotations at a time. To select a single annotation: Click the Annotation Select button on the annotation panel. Then click the annotation.
To change the layered position of an annotation: Select the annotation and do one of the following: ❏ To bring the annotation to the foreground, on the Edit menu, click Bring to Front. ❏ To place the annotation on the background, on the Edit menu, click Send to Back. Resizing the Annotation When you create an annotation, you draw it to the desired size. If the original size proves unsuitable, you can resize the annotation either smaller or larger.
The base page is the original page of your document currently displayed in the Document Viewer window. The base page does not include any annotations you may have added. You can select the original base page, or a region of the page, and save the selection to a bitmap (.BMP) file. Once it is saved as a bitmap file, you can import the file into another Windows application as needed. To select the base page of your document: On the Edit menu, click Select Base Image.
Removing an Annotation If you decide you no longer want an annotation to appear in your document, you can remove the annotation, either permanently or by moving it to the clipboard. To remove an annotation, select the annotation and do one of the following: ❏ To delete the annotation permanently, press the Delete key. ❏ To remove the annotation to the clipboard, click Cut on Edit menu or toolbar.
Printing the Document You can print a copy of the document currently open in the Document Viewer. Prior to printing, you can specify certain print setup options. To define the print setup: 1. On the File menu, click Print Setup. 2. In the Print Setup dialog, specify your print options and click OK. To print the document: 1. Click Print on File menu or the toolbar. 2. In the Print dialog box, specify the desired print options and click OK.
7-34 Working with Documents in the Desktop Manager Chapter 7
This chapter contains information and instructions on changing your L60 setup options in the Desktop Manager, and using other Desktop Manager utilities. ❏ Setting Up L60 Options in the Desktop Manager ............................... 8-2 • Setting Up Preferences ..................................................................... 8-4 • Setting Up Send Fax Options .......................................................... 8-5 • Setting Up Advanced Send Fax Options .......................................
Setting Up L60 Options in the Desktop Manager The Desktop Manager contains setup options that define the operation of your L60. Although you can set the L60 options directly in the device itself via its operation panel, you can also set the options in the Desktop Manager. The Desktop Manager then updates the settings in your L60 device. In addition to L60 setup options, you can also set certain options that affect the general operation of the Desktop Manager.
To change setup options in the Desktop Manager: 1. On the Setup menu, click the group of setup options you want to change. 2. In the Setup Options dialog box, to display another group of options, click the appropriate tab. 3. On the appropriate setup tab, specify your changes. 4. To save any changes and close the dialog box, click OK. When prompted, choose whether or not you want to overwrite the settings on your L60. To exit the dialog box without saving your changes, click Cancel.
Setting Up Preferences You can change the following options on the Preferences tab. ❏ Date Format You select the format used to display the date for printing the date on a fax. ❏ Display Language You select the language to be used on the L60 device display. ❏ Confirm Before Deleting You select this option if you want to be prompted to confirm each time you delete a document from the Desktop Manager. ❏ Telephone Attached to Unit You select this option if you have the telephone handset installed on your L60.
❏ Volume You set the volume level of the various sound components of your L60, to suit your office environment. Setting Up Send Fax Options You can change the following options on the Send Fax tab. ❏ Fax Information You specify the information that displays as the header for a PC fax: your name and your fax number. Initially, this information was set up when you installed the Desktop Manager. You can also display your company name which is displayed in your fax cover page.
❏ Phone Line You specify the dialling method the L60 will use: touch tone or rotary pulse. You also specify any prefix used to access an outside phone line. ❏ Automatic Retries You specify the number of retries the system should attempt when sending a fax transmission, and the length of time between each retry. ❏ Automatic Report You specify whether or not you want a report to print with each fax transmission, or only when there is an error with the fax transmission.
L60 Setup and Other Utilities in the Desktop Manager ❏ Speed You set the transmission speed used to send faxes. The higher the setting, the faster the transmission. If you experience problems when sending faxes, try a lower speed setting. ❏ Pause Duration You set the length of the pause that you may have to insert when dialling a long distance number. ❏ Error Correction (ECM) You select this option to reduce system and line errors when sending a fax.
❏ Off Hook Alarm You select this option to turn on the alarm if the telephone handset is off-hook. ❏ Image Contrast You select a setting that determines the level of contrast in the faxes you send. The Standard setting is usually appropriate for most documents. However, based on the lightness or darkness of your original fax document, you may prefer to lighten or darken the contrast for the fax transmission.
• Enable you to set the One-Touch 6 button on your L60 to turn the connection to the alternative service on and off. To do so, you select Use One-Touch Key 06 as M-Key (E-Key). • Define the settings for the One-Touch 6 button when using this alternative service. When defining the M-Key (E-Key) settings: • In the Access Code box, you select the access code given to you by your service company. • If you select 131P as your access code, in the ID Code box, enter your identification code.
Setting Up Receive Fax Options You can change the following options on the Receive Fax tab. ❏ Paper Size You select the size of the paper you are using for printing a fax. ❏ Reduce to Fit Paper You specify whether you want an incoming fax reduced to ensure the contents fits on the paper on which it is printed. If you want to reduce the incoming fax, you can fit to height only, or both the height and width, to fit the paper size.
Automatically receive only fax calls • Require you to manually answer the incoming call and then set the L60 for an incoming fax • Automatically receive a call with your answering machine ❏ Answer Silent Receive You select this option to set the L60 not to ring for an incoming fax. ❏ Answer Number of Rings If you cleared the Silent Receive option, indicating you want the L60 to ring for incoming fax calls, you specify the number of times the L60 should ring for the fax call.
Restoring the Default Settings After making changes, to restore the default settings for the options, click Use Defaults. Setting Up Advanced Receive Fax Options To change the following Advanced Receive Send Fax options, click Advanced on the Receive Fax tab. ❏ Speed You set the transmission speed used to receive faxes. The higher the setting, the faster the fax is received. If you experience problems when receiving faxes, try a lower speed setting.
❏ Ink/Toner Saver mode You select this option if you want to print documents in the Desktop Manager using a reduced amount of toner, thereby saving printer toner. When using this option, the printed document may appear to be less bright or contrasted. ❏ Listen Time Before Ringing When a call is received, the L60 checks to see if the call is from a fax machine or a telephone. If your L60 does not have enough time to detect the fax tone, it assumes the call is from a telephone.
❏ Answering Machine Mode Options You use this option only if: you set the receive mode on the Receive Fax tab to answering machine mode, and your fax sender may be using a fax machine that does not emit a send fax signal. Select this option to have the L60 automatically receive a call as a fax call if a send fax signal is not detected for the number of seconds you specify. Clear this option to have the L60 remain in answering machine mode even if no send fax signal is detected.
L60 Setup and Other Utilities in the Desktop Manager Assigning an Individual Recipient to a Speed Dial Code This section provides instructions for assigning a single recipient to a speed dial code. To assign a fax recipient to a speed dial code: 1. In the Address Book list box, select the recipient that you want to assign to a speed dial code. 2. Select the speed dial code to which you want to assign the Address Book, and click Add.
To add a recipient to the Address Book: 1. Click New. 2. In the New Individual Entry dialog box, complete the appropriate information for the recipient and then click Add. For detailed instructions on completing the New Individual entry dialog box, refer to Chapter 5, “PC Faxing.” Defining a Group Speed Dial Code This section provides instructions for assigning two or more recipients to a speed dial code. 1.
5. To remove a member from the group, select the member in the Members list box and click Remove. 6. When all the desired members are listed in the Members list box, click OK to save your group. To close the dialog box without saving your group, click Cancel.
To place a phone call from the Desktop Manager: 1. In the Desktop Manager, click Phone on the File menu or toolbar. 2. In the Phone dialog box, enter the phone number you want to call. Either enter the phone number in the Prefix and Phone boxes, or select an Address Book entry. When you enter the phone number, you use the applicable numeric characters and any valid characters that separate the different segments of the phone number. For example, you can use 0 through 9, dash (-), or parentheses ().
5. When the Dialling Phone dialog box displays, you are prompted to pick up the handset. 6. When you have completed your call, click Exit. Using the Status Monitor The Status Monitor is a utility that enables you to track the current status of the L60, incoming and outgoing faxes, print and scan jobs, and any error conditions needing your attention. You can open the Status Monitor either from the Windows desktop or the MultiPASS Desktop Manager. The Status Monitor displays as a button or a window.
Using the Minimized Status Monitor The minimized Status Monitor appears as a button on the Windows desktop in the taskbar. The graphical appearance of the icon or button depicts the type of activity it is reporting. For example, the scan graphic is used to depict the status of scan activity. A menu contains commands that enable you to open the Status Monitor window, open the Desktop Manager, and close the Status Monitor.
To open the menu on the Status Monitor window: Click the right mouse button in the Status Monitor window. To return to the Status Monitor icon or button: In the window title bar, click the Minimize button. Or, click Minimize on the Status Monitor menu. To open the Desktop Manager: In the window title bar, click the Desktop Manager button. Or, click Go To Manager on the menu. To close the Status Monitor: In the window title bar, click the Close button.
❏ Receiving Fax This status indicates the L60 is receiving a fax document. The Status Monitor window displays the fax number or name of the sender (if available), and the number of the page currently being received. ❏ Attention Needed This status indicates the L60 needs your attention for situations such as the L60 being out of paper. The Status Monitor window describes the nature of the attention required. When you have corrected the situation, the status message automatically clears.
When you start the Desktop Manager again at a later time, the MultiPASS Background is automatically reopened if your L60 has been reconnected to the port. You can also open the MultiPASS Background without opening the Desktop Manager. Preparing to Close the MultiPASS Background If you are closing the MultiPASS Background, you may want to set the L60 to print any received faxes. With the MultiPASS Background closed, received faxes cannot be moved to the Desktop Manager.
Removing MultiPASS Background from StartUp Closing the MultiPASS Background does not remove it from the Windows StartUp group. If you have disconnected your L60, the next time you start Windows, the MultiPASS Background will try to open. At that time, the MultiPASS Background will be unable to detect the device, displaying an error message. When you close the message dialog box, the MultiPASS Background closes automatically, since it cannot detect the L60 device.
To restart the MultiPASS Background : 1. On the Windows desktop, click Start and then point to Programs. The MultiPASS Background starts automatically. Adding MultiPASS Background to StartUp When you reconnect your L60 device, you will probably want to add the MultiPASS Background to the StartUp group again (if you removed it as described earlier). With the MultiPASS Background in StartUp, the MultiPASS Background automatically opens when Windows is started.
Disconnecting the L60 You can disconnect the L60 if you want to use the parallel port for another purpose. Before disconnecting your unit, be sure to close the MultiPASS Background. 1. Turn off your computer. 2. Unplug your computer from all electrical sources. 3. Unplug the L60 from all electrical sources. 4. On the back of your computer, remove the cable connector from the parallel printer port. 5. On the L60, release the wire clips and remove the cable connector from the port. 6.
The MultiPASS Diagnostics displays a message indicating if all tests were performed successfully. Messages appear suggesting solutions for any problems detected. 3. In the MultiPASS Diagnostics window, to save the log file, choose Save As on the File menu. 4. In the Save As dialog box, specify the drive, directory, and filename for saving the file. Then click OK. 5. To exit the MultiPASS Diagnostics window, on the File menu, click Exit.
Uninstalling the Desktop Manager You remove the L60 printer and fax drivers, as well as uninstall the Desktop Manager software. To remove the printer and fax drivers: 1. On the Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers dialog box, click the Canon MultiPASS L60 Printer icon and press the Delete key. Repeat this step for the Canon MultiPASS L60 Fax icon. To uninstall the Desktop Manager: 1.
Reinstalling the Desktop Manager You use the same instructions for reinstalling as provided in Chapter 2, “Installing the Desktop Manager Software.” n Chapter 8 Be sure to restart your computer after uninstalling the Desktop Manager and before reinstalling.
8-30 L60 Setup and Other Utilities in the Desktop Manager Chapter 8
Chapter 9 Frequently Asked Questions ❏ ❏ ❏ ❏ ❏ ❏ ❏ Chapter 9 Faxes Are Not Being Sent Correctly. ...................................................... 9-2 Faxes Are Not Being Received Correctly. .............................................. 9-3 Images Are Not Scanning Correctly. ...................................................... 9-4 Documents Are Not Being Copied. ....................................................... 9-4 Documents Are Not Printing Correctly. ......................................
Faxes Are Not Being Sent Correctly. ❏ Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. ❏ Is the unit set correctly for the type of telephone line in use (pulse/ tone)? If you have a pulse line, be sure the unit is set for pulse dialling. If you are not sure about what type of line you have, contact your local phone company.
❏ Full paper supply ❏ Whether the fax unit is a G3 machine ❏ Whether the unit supports ECM (if so, turn ECM on for your L60 through the operation panel menu) ❏ Does the BUSY/NO SIGNAL message appear in the LCD display? Faxes Are Not Being Received Correctly. ❏ Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. ❏ Is the L60 warm to the touch? The unit might have overheated and shut down.
❏ Are you receiving faxes but the faxes have errors? In the Advanced Receive Fax setup options dialog box, in the Desktop Manager, select the Error Correction (ECM) option. ECM sending/ receiving should help with problems due to poor telephone lines. However, you might have to try again. If the sending fax unit does not support ECM transmission, the document is sent in the normal mode without error checking. ❏ Is a received fax not printing? Your toner cartridge might be out of toner.
❏ Is the L60 warm to the touch? The unit might have overheated and shut down. Turn the unit off and let it cool down for several minutes but less than one hour, or you might lose information registered in memory. Try using it again. ❏ Are you not able to make copies? Documents Are Not Printing Correctly. ❏ Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK.
❏ Desktop Manager In the Desktop Manager, on the Setup menu, click Receive Fax. On the Receive Fax tab, make sure the correct size is selected from the Paper Size list. ❏ Windows application you are using In the Windows application’s Print dialog box, click the setup button (usually Page Setup or Print Setup). Make sure the correct paper size is selected. If the L60 LCD display still reads “Check Paper Size”, access the L60 printer properties from the Windows desktop.
Paper Is Not Loading Correctly. ❏ Does paper not load into the unit? The multi-purpose tray might contain too many sheets or paper might not be inserted all the way into the multi-purpose tray. ❏ Does paper not feed through one sheet at a time? ❏ Does paper not feed through the automatic document feeder? If paper jams in the automatic document feeder, open the operation panel and remove the document gently; then close the operation panel.
9-8 Frequently Asked Questions Chapter 9
Appendix A Fax/Phone Characters Appendix A Character Description 0 to 9 * # + Dialling digits ,p Pause P Last Pause T Tone switch over function . DT detection function R PSTN/PBX switchover function M Mercury function (U.K. only) - ( ) Space Display-only characters. Space cannot be used at the beginning of a number.
A-2 Fax/Phone Characters Appendix A
Glossary A Application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs and MultiPASS Desktop Manager. Developers who make application programs include drivers that support different types of printers. ASCII Acronym for American Standard Code for Information Interchange. A set of definitions for the bit composition of characters and symbols. ASCII defines 128 symbols using 7 binary bits and 1 parity bit.
D Default setting A system setting incorporated at the factory and permanently registered application. Also, a value or a setting that the software assumes until or unless you specify another value. dpi Dots per inch. A unit of measurement for indicating a printer’s resolution. G Graphic A written, printed, or electronically displayed symbol or drawing. Also, characters or text that have been generated by a computer graphics application program.
PC fax An electronic way to send and receive faxes from your computer. A PC fax is sent from or received in a computer. Using the L60 allows you to send and receive PC faxes and the MultiPASS Desktop Manager lets you save, sort, and print the PC faxes. Portrait orientation The vertical orientation of your document or image across the width of the page (letter style). This is the opposite of landscape orientation. Printer driver Software that sends printing instructions to a printer.
G-4 Glossary
Index Index B Background graphic when creating a new cover page 5-28 Base page saving to another file in the Document Viewer 7-31 Black and white scan options setting 6-12 Blackout concealing a region of a document 7-25 Index Active job stopping in the Out Box folder 7-6 Active status in the Out Box folder 7-5 Address Book adding and editing a group entry 5-18 adding and editing an individual entry 5-16 deleting an entry 5-20 exporting 5-23 group entry, described 5-16 importing 5-21 individual entry, de
Cover Page Designer opening and closing 5-25 overview of the window features 5-26 Custom Histogram using a custom histogram setting 6-22 Custom paper size setting in the printer driver 3-8 Custom print model setting in the printer driver 3-11 Custom scan resolution adjusting 6-9 deleting 6-8 setting 6-7 Custom tone curve using to adjust scan tone 6-23, 6-25 D Default printer driver setting 2-7 Deleting a document 7-11 a folder 7-11 Desktop Manager features overview 1-2 introduction 1-1 overview of the wind
F Failed status in the Out Box folder 7-6 Fax receiving 5-11 Fax cover page creating a new 5-27 deleting 5-33 designing 5-24 editing an existing 5-32 printing 5-33 Fax Log using 5-13 Fax Log comment entering when sending a PC fax 5-8 Fax memo described 5-10 Fax recipient specifying when sending a PC fax 5-5 Fax sender specifying when sending a PC fax 5-8 Index Index E-mail attaching a document in the Desktop Manager 7-14 Envelopes printing guidelines for the L60 3-3 Error status in the Out Box folder 7-6
I Idle status for the Status Monitor 8-21 Image tone. See Scan tone Import an Address Book 5-21 Importing a document in the Desktop Manager 7-12 In Box folder overview 4-7 Individual entry adding and editing in the Address Book 5-16 described for the Address Book 5-16 Ink/Toner Saver Mode 8-13 Installation for Windows 2-4 overview 2-2 preparing for 2-2 List View described 4-10 M M-Key setup (U.K.
Index Index reversing the tone 6-15 rotating an image 6-16 scaling the output size 6-16 Preview scan options setting 6-6 Printer driver displaying information about 3-9 installing for Windows 2-4 setting as the default 2-7 Printer driver settings instructions for changing 3-6 saving 3-14 setting graphics options 3-9 setting paper options 3-7 using the Setup Analyser 3-13 Printer port changing the connection 2-7 Printing a document in the Desktop Manager 7-3 a document with the L60 3-2 Printing status for
Remove a page from a document 7-15 Renaming a document 7-10 a folder 7-10 Report setup Tansmission report 8-6 Reception report 8-11 Reschedule a PC fax for sending 7-7 Restoring a document 7-11 Retry status in the Out Box folder 7-5 Reversing scan tone explained 6-15 Rotating a scan image explained 6-16 S Scaling scan output size explained 6-16 Scan from a Windows application 6-5 from the Desktop Manager 6-4 Scan driver displaying information about 6-4 Scan folder overview 4-7 Scan mode setting 6-6 Scan op
T Telephone handset using from the Desktop Manager 8-17 Index Index Tone curves using to adjust scan tone 6-22 Tone graph viewing 6-18 Tone tab scan window 6-17 Tone tab features ScanGear window 6-17 Toolbar described for the Cover Page Designer 5-26 in the Document Viewer 7-19 overview for the Desktop Manager 4-4 ScanGear tone tab 6-18 ScanGear window 6-3 ToolTips available for the Desktop Manager 4-4 Trash folder emptying 7-12 overview 4-7 U Uninstall Desktop Manager 8-27 User-defined folder described
Volume setup 8-5 W Whiteout concealing a region of a document 7-25 I-8 Index
