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Using Your Documentation Your machine includes the following documentation. This documentation has been designed so that you can easily use your machine to suit your particular needs. Setting Up the Machine ..................................... Installing CARPS Software.................................. Set-up Guide Document and Paper Handling ............................ Printing with CARPS Software.............................. Making Copies ................................................ Maintenance .
Contents Chapter 1: Introduction Customer Support .....................................................................................................1-1 Important Safety Instructions ....................................................................................1-1 Main Components of the Machine ............................................................................1-4 Operation Panel ........................................................................................................
Chapter 6: System Monitor Checking the Status of Copy, Fax, Print and Report Jobs .......................................6-1 Chapter 7: Maintenance Periodic Cleaning ......................................................................................................7-1 Cleaning the Exterior ...........................................................................................7-1 Cleaning the Scanning Area................................................................................
Type Conventions Used in This Guide Please read the list below of symbols, terms, and abbreviations used in this guide. WARNING CAUTION IMPORTANT • Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings. • Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly.
Legal Limitation on Usage of Your Product and the Use of Images Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability. A non-exhaustive list of these documents is set forth below. This list is intended to be a guide only.
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Chapter 1 Introduction Customer Support Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine’s operation, → User’s Guide. If you can not solve the problem or if you think your machine needs servicing, contact your local authorized Canon dealer or the Canon help desk. Read these safety instructions thoroughly before using your machine, and keep them handy in case you need to refer to them later.
• Make sure the location is not affected by extreme temperature changes, and always stays between 15°C and 27°C. • Make sure the relative humidity of the area is between 20% and 80%. • Keep the machine away from direct sunlight. • Do not use or store the machine outdoors. ■ Power Supply WARNING • Do not damage or modify the power cord and power plug. Also do not place heavy objects on the power cord, pull on it, or extensively bend it.
■ Handling • Do not drop paper clips, staples, or other metal objects inside the machine. Also do not spill water, liquid or inflammable substances inside the machine. If these items come into contact with high-voltage parts inside of the machine, it may result in a fire or electrical shock. If these items are dropped or spilled in the machine, unplug the power cord immediately with dry hands. Then, contact your service representative. • Do not use any highly flammable spray near the machine.
Main Components of the Machine This section describes the main components of the machine. ■ FAX-L400 Left Side View ADF (AUTOMATIC DOCUMENT FEEDER) Holds documents for copying and feeds them automatically into the scanning unit. DOCUMENT FEEDER TRAY Place documents for copying. DOCUMENT OUTPUT TRAY Documents come out here. LEFT COVER Open it when you output paper face up or remove jammed paper. SLIDE GUIDE Adjust to the width of the document. OPERATION PANEL Controls the machine.
Right Side View PLATEN GLASS COVER Open it when you place documents on the platen glass for copying. PLATEN GLASS Place documents for copying. RIGHT COVER Open it when you install the cartridge, or remove jammed paper. 1 Introduction OUTPUT TRAY Outputs printed pages. MULTI-PURPOSE TRAY Load paper one by one. CASSETTE Load paper stack. 1-5 Downloaded from www.Manualslib.
■ PC-D340 ADF (AUTOMATIC DOCUMENT FEEDER) Holds documents for copying and feeds them automatically into the scanning unit. DOCUMENT FEEDER TRAY Place documents for copying. DOCUMENT OUTPUT TRAY Documents come out here. LEFT COVER Open it when you output paper face up or remove jammed paper. OPERATION PANEL Controls the machine. POWER CORD CONNECTOR USB INTERFACE CONNECTOR ■ PC-D320 OPERATION PANEL Controls the machine.
Operation Panel This section describes keys used when making copies and setting the Additional Functions. For buttons not described here → Facsimile Guide. ■ FAX-L400 0 09 02 10 03 11 04 12 05 13 3 4 5 06 14 07 15 6 7 8 9 08 16 A B C D 1 E 2 1 Introduction 01 F G 1LCD Displays messages and prompts during operation. Also displays selections, text, and numbers when specifying settings. 2OK key Determines the contents you set or register.
AFAX key Switches standby display to Fax mode. BIn Use/Memory indicator Lights green during copying or when the copy job is stored in memory. CAlarm indicator Flashes orange when the machine has a problem such as a paper jam. (The error message is displayed in the LCD.) DEnergy Saver key Sets or cancels the energy saver mode manually. The key lights green when the energy saver mode is set, and goes off when the mode is cancelled. ENumeric keys Enter copy quantity and other numerical values.
Energy Saver Mode This machine provides an energy saver function. When no operations are performed for about 5 minutes, the machine automatically enters the energy saver mode. • The time until the machine enters the energy saver mode can be specified in a range of 3 minutes to 30 minutes. You can also turn off the energy saver function. (→ p.
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Chapter 2 Paper Handling Print Media Requirements For high-quality copies, we recommend using paper and transparencies recommended by Canon. Some types of paper available at office supply stores may not be suitable for this machine. If you have any questions about paper and transparencies, contact your local authorized Canon dealer or the Canon help desk. Paper Storage Unacceptable Paper Do not copy on the following types of copy stock; doing so will result in paper jams.
Loading Paper This section describes how to load paper in the cassette. • When loading paper, take care not to cut your hands on the edges of the paper. CAUTION • The cassette holds up to approximately 250 sheets of 64 g/m2. NOTE Loading Paper in the Cassette 1 Fan the paper stack first, then tap the edges on a flat surface to even the stack. 2 Remove the multi-purpose tray. 3 Load the paper stack in the cassette. • Insert the paper stack into the cassette as far as it will go.
4 Adjust the slide guides to fit the size of the paper stack. • Adjust the slide guides so that there is no space between the slide guides and the edge of the paper stack. 5 When loading paper other than A4-size, specify the paper size. 2 Paper Handling Press Additional Functions, then select: PAPER SETTINGS PAPER SIZE Use 4 (–) or e (+) to select the appropriate paper size (A4, B5, A5, LTR, LGL, EXECUTIVE, ENVELOPE, FREE SIZE).
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Chapter 3 Document Handling Documents You Can Copy The documents placed on the platen glass or loaded into the ADF must meet the requirements shown in the table below. Type of document ADF – Plain paper – Thick documents – Photographs – Small documents (e.g. index cards) – Special types of paper (e.g. tracing paper*1, transparencies*1, etc.) – Book – Plain paper (Multiple page documents of the same size, thickness, and weight or one page documents.) Size (W × L) Max.
Setting Up Documents For scanning, place your documents on the platen glass or load them into the ADF. Where you set up your documents depends on the size and type of documents you have. (→ p. 3-1) Placing a Document on the Platen Glass 1 Open the platen glass cover. 2 Place your document face down on the platen glass. Align the document with the appropriate B A paper size marks. 3 Gently lower the platen glass cover. • The document is now ready for scanning.
Loading Documents in the ADF (Only for the PC-D340/FAX-L400 Models) 1 Make sure there is no document on the platen glass. 2 Fan the edges that will feed into the machine first, then tap the edges of multiple page documents on a flat surface to even the stack. 3 Adjust the slide guides to the width of the document. 3 2 1 4 Load the documents face up in the ADF. Document Handling 3 DOCUMENT READY • The document is now ready for scanning.
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Chapter 4 Basic Printing from Your Computer Before Printing Before printing, CARPS software must be installed in your computer. • If not, please see Set-up Guide. Check if the machine is selected as the default printer. • You can check if your machine is set as the default printer when you open the Print dialog box in an application and your machine is selected in the printer box (see below for details). Follow this procedure if it is not selected.
Printing from the CARPS Software (Ex. Windows 98) 1 With your document open in the Windows 98 application, click the [Print] command. 2 In the Print dialog box, make sure your machine is selected in the printer box. If not, select your machine from the printer name drop-down list. 3 Click [OK] to print your document. Cancelling Printing 1 If you want to cancel printing before clicking [OK], click [Cancel] in the Print dialog box.
Changing Print Settings Your machine is initially installed using factory-predefined settings, enabling you to print immediately. These settings determine what your documents will look when printed. You can change these print settings to suit the document you are printing. Unless you save your settings as a profile, your settings are available only for the current print job. For details on print profiles → Software Guide. 1 With your document open in the Windows 98 application, click the [Print] command.
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Chapter 5 Making Copies Documents You Can Copy For information on the types of documents you can copy, their requirements, and details on setting up documents → Chapter 3. Copying Documents 1 Press COPY to set Copy mode. • For the PC-D320/PC-D340 models, this operation is not required. NOTE 100% Ex: A4 TEXT 01 2 Prepare the document and load it face up in the ADF or place it face down on the platen glass. • • • • • • Copy quantity (→ p. 5-3) Enlarging/Reducing (→ p. 5-5) Image quality (→ p.
4 Press Start to begin copying. SCANNING 0001 Ex: COPY NO. • If the paper in the cassette or multi-purpose tray runs out during copying, the LCD displays SUPPLY REC. PAPER. Load paper in the cassette or multi-purpose tray. When paper is loaded, the machine automatically resumes copying. NOTE • If you load paper while making copies, do not load a different paper size. • You can reserve the next copy job while the machine is outputting copies.
Basic Copying Functions Making Multiple Copies You can make multiple copies. 1 Use the numeric keys to enter the number of copies you want. 100% A4 TEXT 05 Ex: • The LCD displays the number of copies you entered. • You can set up to 99 copies. • You can reserve the next copy job while the machine is outputting copies. (→ User’s Guide) • The LCD keeps on displaying the specified number of copies until you change it or the auto clear function activates.
■ Specifying the Paper Size At the factory, the paper size has already been set to A4. Normally, you can make copies in this setting. However, when the copy images or the back of the paper are dirty, you can prevent the paper from getting dirty by specifying the paper size according to the following. • To set the Additional Functions, see “Accessing the Additional Functions”. (→ p.
Setting Enlarging/Reducing You can enlarge or reduce the copy size using preset copy ratios or using custom copy ratios. ■ Enlarging/Reducing Using Preset Copy Ratios 1 Press Enlarge/Reduce. PRESET RATIO 100% Ex: - + 2 Use 4 (–) or e (+) to select the copy ratio. PRESET RATIO + Ex: - 70% A4 →A5 • You can select from the following: - 200% MAX. - 141% A5 → A4 - 100% - 70% A4 → A5 - 50% MIN. 3 Press OK.
■ Enlarging/Reducing Using Custom Copy Ratios 1 Press Enlarge/Reduce twice. ZOOM 50-200% 100% Ex: - + 2 Use the numeric keys to enter the copy ratio. ZOOM 50-200% 80% + Ex: • You can enter the copy ratio from 50% to 200%, selectable in 1% increments. • Even after entering the copy ratio, you can use 4 (–) or e (+) to adjust the copy ratio. To increase the copy ratio, press e (+). To decrease the copy ratio, press 4 (–). 3 Press OK.
Setting the Image Quality You can adjust image quality to the appropriate level best suited for a document with text or photos. Three modes are available for adjusting image quality. 1 Press Image Quality to select the image quality. 100% Ex: A4 TEXT/PHOTO 01 Each time Image Quality is pressed, the image quality mode changes as follows: TEXT TEXT/PHOTO PHOTO – TEXT Suitable for making copies from text originals. Good copies can be made from even blueprints or faint pencildrawn originals.
Adjusting the Copy Exposure You can adjust the copy exposure automatically or manually according to how light or dark your document is. ■ Adjusting Automatically 1 Press Exposure to select the auto mode. DENSITY AUTO EXPOSURE Ex: 2 Press OK. 100% A4 A TEXT Ex: • The copy exposure is adjusted automatically. 01 • Image quality mode automatically changes to TEXT when AUTO EXPOSURE is set. NOTE ■ Adjusting Manually 1 Press Exposure twice to select the manual mode.
Special Features The machine has the following SPECIAL COPY features. These features allow you to sort copies in page order and create special copies easily. For detailed information on these features → User’s Guide. – Collate Copy Sorts copies in page order. – 2 on 1 Reduces two A4-size documents to fit on a single A4-size paper. – Reserve Copy Reserves the next job while the machine is printing out. Making Copies 5 5-9 Downloaded from www.Manualslib.
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Chapter 6 System Monitor Checking the Status of Copy, Fax, Print and Report Jobs Use System Monitor to confirm and delete the jobs. When using System Monitor, the LCD displays the jobs in the following order in each mode. In Copy mode, In Fax mode, - COPY STATUS - FAX MONITOR - FAX MONITOR - COPY STATUS - PRINT STATUS - PRINT STATUS - REPORT STATUS - REPORT STATUS • For FAX MONITOR → Facsimile Guide. ■ Confirming and Deleting a Copy Job 1 Press System Monitor.
■ Confirming and Deleting a Print Job 1 Press System Monitor three times. Ex: PRINT STATUS _ _ _ _ _ _ __ __ __ __ File name • If there is no job, NO PRINT JOBS EXIST is displayed. NOTE 2 Press 4 (–) or e (+) to confirm the file name. Ex: PRINT STATUS _ _ _ _ _ _ __ __ __ __ 3 If you want to delete the print job, press OK. CANCEL PRINTING? 4 If you decide to delete the print job, press 4 (–) for YES. NOTE • To cancel deleting the job, press e (+) for NO.
■ Confirming and Deleting a Report Job 1 Press System Monitor four times. REPORT STATUS Ex: A00 USER DATA LIST • If there is no job, NO REPORT JOBS EXIST is displayed. NOTE 2 If there is one report job and if you want to delete it, press OK. CANCEL REPORT? 3 If you decide to delete the job, press 4 (–) for YES. 4 If there are multiple report jobs, press 4 (–) or e (+) to select the job you want to delete. REPORT STATUS Ex: 02 USER DATA LIST 5 Then press OK.
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Chapter 7 Maintenance Periodic Cleaning Your machine requires little periodic maintenance. This section describes the necessary cleaning procedures for your machine. CAUTION • When cleaning the machine’s exterior or the platen glass, be sure to disconnect the power cord before cleaning the machine.
■ Cleaning the Read Area of the Platen Glass (Only for the PC-D340/FAX-L400 Models) Black lines may appear in copies when the ADF is used to feed documents. This is caused by paste, ink, correction fluid, or other foreign matters in the read area of the platen glass (shaded area). Use a clean soft cloth to wipe the read area clean. Take particular care to clean at the locations where the black lines are appearing on copies.
When to Replace the Cartridge The cartridge is a consumable item and should be replaced when the toner runs out. The following guidelines will help you to determine when to replace the cartridge. If white streaks or light bands are displayed on copies, the toner in the cartridge is running low. Paper feeding direction If the copies appear normal You can use the cartridge, however, a new one will be needed soon.
Copy Yield This section describes the approximate number of copies that can be made per cartridge. Approximate Copy Yield Canon Cartridge T : Approx. 3500 copies (A4 at 5% dot coverage*). * The term “A4 at 5% dot coverage” denotes an original on which the area covered with black ink is 5% of the total area of an A4-size sheet. • The actual number of copies that can be made per cartridge depends in part on the copy exposure setting, room temperature and humidity.
Storage Precautions WARNING CAUTION • Do not store cartridges or copy paper in places exposed to open flames, as this may cause the toner or copy paper to ignite and resulting in burns or a fire. • Keep cartridges and other consumables out of the reach of children. If the contents of these items are ingested, consult a physician immediately. • Place the cartridge in its protective bag so that the side with the written instructions is facing upward. Then, place the bagged cartridge into its shipping box.
Replacing the Cartridge This section describes how to remove the used cartridge and replace it with a new one. Before replacing the cartridge, be sure to read the section “When to Replace the Cartridge”. (→ p. 7-3) 1 Open the right cover. 2 Remove the cartridge from the machine. 3 Remove the new cartridge from its protective bag. • Save the protective bag. You may need it later when you remove the cartridge from the machine. NOTE 7-6 Downloaded from www.Manualslib.
4 Rock the cartridge five or six times to distribute the toner evenly. Instructions 5 Place the cartridge on a flat and stable surface. Grip the sealing tape tab and snap it in the direction as shown below. Make sure that the tab itself is detached from the cartridge. Tab 6 While grasping the cartridge with one hand, firmly and slowly pull the sealing tape tab with the other hand to remove the sealing tape completely. Throw the tape away.
7 Hold the cartridge and position the arrow mark on the cartridge towards the inside of the machine shown below. 8 Align the projections on both sides of the cartridge to the guides in the machine (location ①) and gently slide the cartridge into the machine until the right cover slightly rises up (location ②). IMPORTANT • The right cover moves simultaneously with the action of the cartridge. Do not push the cartridge farther than the location ②.
9 Close the right cover and the cartridge will be set in place (location ③). NOTE • If the LCD displays INSTALL CARTRIDGE, reset the machine by opening the right cover and then closing it. Maintenance 7 7-9 Downloaded from www.Manualslib.
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Chapter 8 Setting the Additional Functions Understanding the “Additional Functions” The menus of the Additional Functions can allow you to specify or register various settings. This chapter explains the procedure to access the menus, and the contents of the menus related to the common settings and the copy functions. • To specify or register the settings of the fax function → Facsimile Guide. NOTE Accessing the Additional Functions 1 Press Additional Functions.
Menu Descriptions PAPER SETTINGS Action Descriptions PAPER SIZE Selects the paper size. A4, B5, A5, LTR, LGL, EXECUTIV, ENVELOPE (COM10, MONARCH, DL, ISO-C5), FREESIZE (Horizontal and vertical size can be specified in millimetres.) PAPER TYPE Select the paper type. PLAIN PAPER, TRANSPARENCY, SPECIAL PAPER 1, SPECIAL PAPER 2 COMMON SETTINGS Action Descriptions PRINT EXPOSURE The exposure can be adjusted to one of five levels. (centre) TONER SAVER MODE Sets the toner saver mode.
COPY SETTINGS Descriptions Action STD. IMAGEQUALITY Select the document type. TEXT ORIGINAL: Character mode TEXT/PHOTO*1: Text/photo mode PHOTO*1: Photo mode STANDARD EXPOSURE Select the auto or manual mode of exposure setting. AUTO* The exposure is adjusted automatically. MANUAL The exposure is adjusted manually. The exposure can be adjusted in 9 steps. (centre) STD ZOOM RATIO Selects the copy ratio 050% to 200%. (100%) STANDARD COPY QTY Select the copy quantity.
PRINTER SETTINGS Action Descriptions PRESET PRINT QTY Sets the standard number of pages of the printer function. 01 to 99 (01) AUTO ERROR SKIP Sets either printing with skipping an error automatically, or without skipping an error. ON The auto error skip is on. The error is skipped and shifted to the next job automatically without indicating an error code. OFF The auto error skip is off. Skip the error and shift to the next job manually.
PRINT LISTS Action Descriptions USER DATA Prints out a list of items set or registered in the Additional Functions. CANCEL REPORT Cancels printout of the report. Select report you want to cancel the printout. CANCEL REPORT? YES The printout of the list is cancelled. NO The printout of the list is not cancelled. • For the FAX-L400 model, SPEED DIAL LIST is also displayed. (→ Facsimile Guide) NOTE Setting the Additional Functions 8 8-5 Downloaded from www.Manualslib.
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Appendix: Specifications Type: Platen: A Specifications Personal Desktop Stationary Automatic Document Feeder: 50 sheets (A4-size, 80 g/m2) Photoconductive Material: Organic Photosensitive Conductor Copying System: Indirect Electrostatic Transfer System Developing System: Toner Projection System Fixing System: Canon’s RAPID Fusing System™ Resolution: Approx.
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Index 4 (–), e (+) key ....................................................1-7 2 on 1 Convention, type.......................................................vi COPY key ...............................................................1-7 copy.....................................................................5-9 COPY SETTINGS..................................................8-3 key.......................................................................1-7 Copy yield.......................................
E Energy Saver key....................................................1-8 L LCD ........................................................................1-7 ENERGY SAVER setting ...............................1-9, 8-4 Left cover................................................................1-4 Enlarge/Reduce key.......................................................................1-7 Loading documents in the ADF ........................................3-3 setting......................................
glass.....................................................................1-5 glass cover...........................................................1-5 Positioning documents............................................3-2 Power cord connector .............................................1-4 Power supply, safety instructions ...........................1-2 PRESET PRINT QTY setting ................................8-4 PRINTER RESET setting.......................................8-4 PRINTER SETTINGS...............
U USER DATA setting ...............................................8-5 USB interface connector.........................................1-4 W Weight document.............................................................3-1 machine ..............................................................A-1 print media ..........................................................2-1 Z Zoom.......................................................................5-6 I-4 Downloaded from www.Manualslib.
LVF/UK/Reference Black PANTONE 299 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A. 17, quai du Prsident Paul Doumer 92414 Courbevoie Cedex, France CANON COMMUNICATION & IMAGE FRANCE S.A.