User guide PRISMAprepare
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Contents Contents Chapter 1 Introduction.......................................................................................................................11 Software version............................................................................................................................................ 12 What's new in software version 6.3..............................................................................................................13 Introduction..............................
Contents Delete a (sub)section............................................................................................................................... 70 Show section levels................................................................................................................................. 71 Repeated selection......................................................................................................................................... 72 Enable repeated selection..............
Contents Edit text.............................................................................................................................................119 Shift...................................................................................................................................................120 Mark or unmark a page......................................................................................................................... 121 Marking and unmarking pages..................
Contents The Preview view......................................................................................................................................... 184 Configure sections........................................................................................................................................189 Create a section......................................................................................................................................189 Create a subsection.............
Contents Set to default.......................................................................................................................................... 237 Enhance your document..............................................................................................................................238 Introduction............................................................................................................................................ 238 Apply an automation template.........
Contents Export the stamps........................................................................................................................................ 294 Import the stamps........................................................................................................................................ 295 Chapter 9 Preflight documents....................................................................................................... 297 Preflight your document.........................
Chapter 1 Introduction
Software version Software version This documentation describes the functionality of PRISMAprepare v6.3. 12 Chapter 1 - Introduction PRISMAprepare v6.
What's new in software version 6.3 What's new in software version 6.3 Increased support for mixed print systems PRISMAprepare can import the media defined in PRISMAsync and Fiery controllers into the its media catalog Improved imposition You can select one or more pages and repeat these pages in the document. You can use one page as the fixed content all back pages in the document. You can define the imposition settings once in the print window and apply them to other documents.
Introduction Introduction This application provides an easy way to prepare and print your document. The workflow of this application contains the following steps: • Collect all pages from analog or digital sources, do a Scan clean-up on the scanned pages, and Correct minor imperfections. You use the[Pages] workspace for this. • Allocate pages onto sheets, Define media and binding settings, and Enhance your document. You use the[Document] workspace for this.
Chapter 2 Start using the application
Open and close a document Open and close a document Introduction This application can handle documents with format PDF v1.7 (and older) and Microsoft office documents (if Microsoft office is installed). For a complete overview and prerequisites see : Supported file formats on page 20 When you open a 'read-only' document a warning message will appear. If you continue, you will not be able to save the changes that you make in your document.
Close a document Close a document Procedure 1. Click [File] - [Close]. If you changed the document, you are asked to save the changes. If you changed the print settings, you can [Save the print settings] for the document. NOTE If you opened a document that did not contain any settings for the application, the default settings will be added to the document. A default media size is assigned and any pdf bookmarks are converted into sections in the document.
Open a recently used document Open a recently used document Procedure 1. Click [File] - Open recent. The documents recently used will appear. 2. Select the document that you want to open. NOTE The Define the general options on page 27 dialog allows you to specify the number of recently used documents that are listed. In this dialog you can also clear the list of recent documents with the [Clear List] button. 18 Chapter 2 - Start using the application PRISMAprepare v6.
Revert to the last saved version of the document Revert to the last saved version of the document Introduction You can discard the changes to a document and return to the last saved version. The [Revert to last saved] option is not available when this application is opened through another application. For example, a job management application offers the possibility to add page program settings to a document. You open this application via the job management application to modify the document.
Supported file formats Supported file formats Introduction PDF is the native file format for PRISMAprepare. Next to PDF files, PRISMAprepare can open a number of native (non-PDF) file formats. These files are automatically converted to PDF when the files are opened. You can save a converted document only as PDF file, not in the original format. Native file support For native file support you need : • Microsoft Office 2007 SP2 with the add-in “Microsoft Add-in Microsoft Save As PDF”.
Save a document Save a document Introduction When you save a document, the current file name will be used. The 'Save as' command allows you to save your document using a new file name and/or another folder. The 'Save as' option is not available when this application is opened via another application. For example, a job management application offers the possibility to add page program settings to a document. You open this application via the job management application to modify the document.
Save a document using a new file name Save a document using a new file name Procedure 1. Click [File] - [Save as...]. If you changed the print settings, you can [Save the print settings] for the document. 2. Specify the new file name and/or folder and click [Save]. 22 Chapter 2 - Start using the application PRISMAprepare v6.
Close the application Close the application Introduction Use the 'Exit' command to close the application. When to do To close the application Procedure 1. Click [File] - Exit. or 2. Click the close button ('X') in the right top-corner. PRISMAprepare v6.
Undo and redo commands Undo and redo commands Introduction Every command in this application can be undone or redone until you save the document. Undo a command Procedure 1. Click [Edit] - 'Undo'. The previous command is undone. 2. Repeat step 1 until you have undone the desired commands. NOTE You can undo commands since the last moment you have saved the document. 24 Chapter 2 - Start using the application PRISMAprepare v6.
Redo a command Redo a command Procedure 1. Click [Edit] - 'Redo'. The previous undone command is redone. 2. Repeat step 1 until you have redone the desired commands. NOTE You can redo commands until there are no more commands to redo, or until you save the document. PRISMAprepare v6.
Start an external application Start an external application Introduction Use the Tools menu to start one of the configured external applications. You can modify the selected pages in this external application. When you close the external application, you import the updated pages into your document. An external application can be configured to accept only 1 PDF page. When you select multiple pages, the concerning external application is not available to you.
Define the general options Define the general options Introduction Click [Tools] - [General options] to define general options for the application and the documents. There are two types of general options available : • The options for the application are applied when you click button [OK]. • The options for the document are applied when you open a document. The [General options] Options for the application are applied when you click [OK].
Define the general options Setting Description [Assign pick list media for folded sheets] Defines the media assignment when the [Document type] is set to [Booklet]. You can select the following options: • [To page(s)] Assigns the media to the selected pages only. • [To whole sheet(s)] Assigns the media to the sheets of the selected pages. This means that the media is also assigned to the pages that are located in the other half of the booklet.
Define the clean document options Define the clean document options Introduction The settings in this dialog will be applied to a non-page programmed document when you open the document. Click [Tools] - [Clean document options] to define options used for non-page programmed documents. The [Clean document options] Setting Description [Open 'Save as' dialog for converted documents] This option enables the 'Save as' dialog for converted documents when saved for the first time.
Define the clean document options Setting Description [Full page slides] Import all slides as separate pages. The layout and page options as defined in PowerPoint are used. [Handouts] Combine one or more slides on one page. Define the number of slides per page. You can also define the order of the slides. [Notes pages] Put one slide and its notes per page. You can use the [Page orientation] option in combination with this option. [Page orientation] Define which page orientation to use.
Define the document options Define the document options Introduction Click 'Document' - [Document options...] to define a number of options for the currently opened document. These options overrule any general settings, for example the [PDF annotations] option as defined in Define the general options on page 27. Define the document options Setting Description [PDF annotations] This setting defines which PDF annotations should be used in the document.
Use [Proof PDF] Use [Proof PDF] Introduction A document prepared with PRISMAprepare can be proofed before production. A PDF of the prepared document is generated, showing realistic pictures of the product, with all the finishing artifacts (punched holes, staples, tabs …) and containing page media information. This generated PDF file is called a [Proof PDF]. A proof PDF is used to show a customer the final layout of the product before final production.
Define the Email server options Setting Description [Server name] Enter the DNS name or IP address of the SMTP server. [Port number] Enter the port number for the connection to the SMTP server. [From] Enter the user name of the account on the SMTP server. [Password] Enter the password of the account on the SMTP server. PRISMAprepare v6.
Define the Proof PDF options Define the Proof PDF options Introduction Click [Tools] - [Proof PDF] - [Proof PDF options...] to define Proof PDF options. All of these settings are defaults and can be changed during the creation of a Proof PDF. The [Proof PDF] options [File settings] Setting Description [Background image] You can select a background image to be used on all the pages of the proof PDF. You can select a background: • From a list of predefined images installed with PRISMAprepare.
Define the Proof PDF options Setting Description Proof PDF filename Set a template for the default name of the generated Proof PDF. You can compose it from free text and/or predefined tags inserted using buttons : • + [Filename] The name of the source file. • + [Date...] The date in a number of different styles. • + [Time...] The time in a number of different styles. • + [Version] An auto increment proof file generation counter.
Create a [Proof PDF] Create a [Proof PDF] The steps required to create a Proof PDF: 1. Open the file you want to create a Proof PDF file from. 2. Do all page programming required. 3. Start the print Dialog. 4. Click the [Proof PDF] button at the bottom. 5. Set the required options for this Proof PDF. See the table below for the available options. 6. You determine how the Proof PDF is handled by the button at the bottom.
Create a [Proof PDF] Setting Description [Image resolution] Set the image resolution: All the images in the document (except the background image) will be generated with the specified resolution in the proof PDF document. The available options are • 72 pi • 300 dpi The default value is 72 dpi. [Language] PRISMAprepare v6.3 The language is used for the proof PDF information inserted in the proof PDF file. The operator can choose any of the 18 supported languages.
Use the color palette Use the color palette Introduction The color palette offers users the possibility to store and manage colors within the application. The palette can contain colors from the [RGB], [CMYK] and [Grayscale][Color space]. It is not a complete library, but a means to quickly access the most-used colors and the colors from the document. The user can add, copy, edit and delete colors from the palette. Pantone Spot Colors libraries are automatically installed.
Add or edit a color Setting Description [Name] Define a name for the color. [Color space] Select the [Spot color] value. [Spot color name] Define a name for the spot color. The default name of the spot color is used when you select a spot color from the [Spot color library]. NOTE Do not use ‘All’ or ‘None’ as the [Spot color name]. ‘All’ and ‘None’ are reserved names. The print results become unpredictable when you use these reserved names.
Use the clipboard Use the clipboard Export pages to clipboard Introduction You can open PRISMAprepare multiple times in the same Microsoft Windows session. You can use pages between instances of PRISMAprepare via the clipboard. 1. Export the selected pages to the clipboard of Microsoft Windows. 2. Import the pages into a document that is opened in another instance of PRISMAprepare. The imported pages receive the page programmed settings of the selected pages in the document.
Import pages from clipboard Import pages from clipboard Introduction You can open PRISMAprepare multiple times in the same Microsoft Windows session. You can use pages between instances of PRISMAprepare via the clipboard. 1. Export the selected pages to the Microsoft Windows clipboard. 2. Import the pages into a document that is opened in another instance of PRISMAprepare. The imported pages receive the page programmed settings of the selected pages in the document.
Shortcut keys Shortcut keys Introduction This application supports keyboard shortcut keys. General shortcut keys General shortcut keys 42 Function Key(s) Precondition Close the active window ALT + F4 Focus on application Display the application help F1 Focus on application Activate the selection tool ESC Focus on [Preview] view Reset the cut pages ESC Focus on [Structure] view Undo the last action.
Shortcut keys Function Key(s) Precondition Activate the drag tool CTRL + H Focus on [Preview] view Activate the rectangle selection tool CTRL + R Focus on [Preview] view Activate the area selection tool CTRL + T Focus on [Preview] view Activate zoom out tool (temporary) SHIFT + W (hold) Focus on [Preview] view Activate the zoom in tool (temporary) SHIFT + Q (hold) Focus on [Preview] view Activate the drag tool (temporary) SHIFT + H (hold) Focus on [Preview] view Select the inverse of a
Shortcut keys Function Key(s) Precondition Open the next menu to the right, or open a submenu RIGHT ARROW Focus on menu Open the next menu to the left, or close a submenu.
Shortcut keys Keyboard selection in lists and list boxes It is possible to select multiple items in a list with the keyboard. Besides focus, an anchor is used. The item that has the focus also has the anchor. Keyboard selection in lists and list boxes Function Key(s) Precondition Select previous item. Deselect all other items UP ARROW Focus on list Select next item. Deselect all other items DOWN ARROW Focus on list Move to previous item. Keep the selection of all other items.
Shortcut keys Edit boxes Edit boxes Function Key(s) Precondition Move the cursor to the beginning of the line HOME Focus on edit box Move the cursor to the end of the line END Focus on edit box Move the cursor to the beginning of the previous word CTRL + LEFT ARROW Focus on edit box Move the cursor to the beginning of the next word CTRL + RIGHT ARROW Focus on edit box Move the cursor to the beginning of the previous line CTRL + UP ARROW Focus on edit box Move the cursor to the beginning
Shortcut keys Function Key(s) Precondition Move the selection to the next item with the same first letter/number Any printable key Focus on drop-down box Check box Check box Function Key(s) Precondition Toggle the check box SPACEBAR Focus on check box Set the value to true + Focus on check box Set the value to false - Focus on check box Function Key(s) Precondition Select the previous value LEFT ARROW Focus on radio button group Select the previous value UP ARROW Focus on radio bu
Shortcut keys 48 Function Key(s) Precondition Move to the next month in the calendar PAGE DOWN Focus on date/time Move to the previous year in the calendar CTRL + PAGE UP Focus on date/time Move to the next year in the calendar CTRL + PAGE DOWN Focus on date/time Move up/right/down/left in the calendar Focus on date/time Chapter 2 - Start using the application ARROW keys PRISMAprepare v6.
Icons Icons Introduction The [Structure] view uses the following icons to display the sheets and to give feedback about the page settings. Icons Icons Icons Description Page column The page icon refers to a single page. This icon appears when you move a page. This icon refers to a disabled page. It appears when a page cannot be selected. If the page is a scanned page, this icon is displayed on top of the page icon. NOTE This icon is only visible in the [Pages] workspace.
Icons Icons Description This icon refers to a group of pages. It appears when a group of pages consists completely of pages that cannot be selected. With these icons, you can expand or collapse a group of pages. Page size column This icon refers to portrait pages of A4-like size. This icon refers to landscape pages of A4-like size. This icon refers to portrait pages of A3-like size. This icon refers to landscape pages of A3-like size. These icons refer to pages with fold settings.
Icons Icons Description Section column This icon refers to a section. This icon refers to one or more collapsed sections. Output group column This icon appears when the finishing setting for this page is set to one staple. This icon appears when the finishing setting for this page is set to two or more staples. This icon appears when the finishing setting for this page is set to [Other binding]. Hole punch column This icon appears when a page contains hole punch settings. PRISMAprepare v6.
List of concepts List of concepts Blank page A blank page is an empty page created by the user and inserted in the PDF file. A blank page has no content but can have tab caption, [Bleed tabs], stamps and header and footer. Blank sheet A blank sheet is a sheet for which each sheet side contains a blank page. [Booklet] In a [Booklet] there are multiple sheets folded in 4 panels with one fold in the centre. Each panel is a separate PDF page. The sheets are folded inside each other.
List of concepts [Multi-booklet] [Multi-booklet] (aka Quire, aka Kattern). Two pages are imposed on the front and on the back of the sheets in a way that, when the sheets are folded in half in groups (i.e. 3 sheets at a time), a booklet is generated. The cover media wraps the folded pages (size is typically 2 x book block + spine). It can be composed by imposing several pages on the cover sheet or using one pre-composed cover page.
List of concepts To allow the panels to nest inside each other properly, the outer panels are usually slightly smaller than the inner panels. The outer panels fold in to the middle and cover the inner panels. A variation is the [Simple gatefold]. One sheet folded in 8 panels. The left and right edges fold inward with parallel folds and meet in the middle of the sheet without overlapping. Each side of a sheet is a PDF page. [Gatefold] and [Simple gatefold] are applied to all pages in the document.
List of concepts Page programmed A document is considered to be page programmed when it is opened and saved in PRISMAprepare. Panel A panel is an area on a sheet which is delimited by: • The edge of the sheet and a fold line. • Two fold lines. [Parallel fold] In a [Parallel fold] there is one sheet folded in 8 panels. The sheet is folded in half and then folded in half again with a fold parallel to the first fold. Each side of a sheet is a PDF page.
List of concepts [Tri-fold in] In a [Tri-fold in] there is one sheet folded in 6 panels with two parallel folds. Each side of a sheet is a PDF page. The right panel folds inward and the left panel folds over the right panel. To allow the panels to nest inside each other properly, the folded in right panel is usually slightly smaller than the other panels. A variation is the [Multi tri-fold in]. Multiple sheets are folded in 6 panels with two parallel folds. Each side of a sheet is a PDF page.
Chapter 3 The [Pages] workspace
Introduction Introduction Introduction The [Pages] workspace offers the tools to collect the pages for your document and adjust the content of the pages. You use the [Pages] workspace during the 'Collect pages', 'Clean-up scanned pages' and 'Correct pages' phase. 1 2 3 4 5 6 The [Pages] workspace contains the following elements: 1. The menu bar Use the menu bar to select an action and open the Help file. 2. The button bar Use the button bar for quick access to the actions most often used. 3.
Introduction Use this footer to specify the zoom factor and to select the required tools. Open the [Pages] workspace Click the [Pages] button, or Click [View] - [Pages workspace]. The context menu You can access the context menu when you right-click on a page(s). This allows quick access to the actions most often used. The context menu is available in the [Preview] and [Structure] view. PRISMAprepare v6.
The toolbar The toolbar Introduction The customizable toolbar allows you to add, move and remove buttons. Do the following steps to customise the toolbar: • Click [View] - [Customize toolbar...]. Or right-click the toolbar and select the [Customize toolbar...] option. • A window opens that shows all the buttons that you can add to your toolbar. • Drag and drop the button on the toolbar to add buttons or drag a button from the toolbar to remove a button.
The toolbar Button Description Rotate - Rotate the pages 90 degrees to the right. - Rotate the pages 90 degrees to the left. - Rotate the pages 180 degrees. Mark - Add a mark to pages. - Remove a mark from pages. - Add a mark to all color pages. - Add a mark to all color pages. Define custom settings for the color detection. Edit image Change the overall appearance of an image. You can edit the saturation, the brightness and the color values of an image.
The [Structure] view The [Structure] view Introduction The [Structure] view provides easy navigation and selection of pages in the document. It also gives an overview of the page programmed settings that are used in your document. You can group pages based on their page programmed settings. For every (sub)section of pages, a bar is created. With these bars you can easily manage your (sub)sections. You can drag and drop pages in the [Structure] view. Right-click anywhere in a column to get a context menu.
The [Structure] view Tool Description Enter page numbers Enter page numbers or page ranges in the [Pages] field to select pages. The character n is used to define the last page. Character * defines all pages. For example: 1,5,9-n. Note that disabled pages and blank sheets cannot be selected via the pages field. [Thumbnail view] Click this icon to display the thumbnail of each page in the column [Page]. Related information Configure sections on page 67 PRISMAprepare v6.
The [Preview] view The [Preview] view Introduction The [Preview] view displays: • The current page ([Single page view]) or the selected pages on top of each other in seethrough mode ([Stacked view]). • The additional content: [Header and Footer], [Tab captions] and [Bleed captions], [Stamps]. • The finishing settings: [Staple], [Fold], [Hole punch]. When a fold setting is applied, the fold lines are displayed in the [Preview] view. The footer contains tools that you can use in the [Preview] view.
The [Preview] view Tool Description [Drag] tool Use this tool to drag the page in the [Preview] view. Or click 'Tools' - [Drag]. [Color picker] Point this tool to text and graphical objects to see the color information. The color picker cannot retrieve the exact colors of an unsupported [Color space]. Or click 'Tools' - [Color picker]. [Select object] Use the [Select object] tool to select an object. A blue border is placed around the selected object. Press button 'CTRL' to select multiple objects.
The [Preview] view Tool Description [Single page view] Or click 'View' - [Single page view]. [Stacked view] In a stacked view the selected pages are displayed on top of each other in see-through mode (transparent background). The current page is displayed in a green color to make it stand out in the stacked view. Or click 'View' - [Stacked view]. [Mirrored stacked view] In a stacked view the selected pages are displayed on top of each other in see-through mode (transparent background).
Configure sections Configure sections Introduction You can group sequential pages that belong together (for example chapters) in a section. You can divide a section into subsections. Up to 5 levels are possible here. A section is indicated by the section Icons on page 49 in the [Structure] view. You can expand or collapse the section by clicking the '+' or '-' of the section icon. Sections can be used for quick document preparation.
Create a subsection Create a subsection Procedure 1. Select the pages within a section that you want to include in the subsection. 2. Click [Pages] - [Section] - Level x - [Create].... The [Create section] dialog box appears. 3. Enter the subsection name and click [OK]. The selected pages are grouped in a subsection within the section. NOTE A subsection can only be a part of a single section. 68 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Replace a section Replace a section Procedure 1. Select the (sub)sections and pages that you want to replace. Now you can: • Rename this (sub)section if you have selected only one (sub)section. • Merge the selected (sub)sections and pages into a single new section. • Split a partially selected (sub)section. 2. Click [Pages] - [Section] - Level x - Replace.... The [Replace section] dialog box appears. 3. Enter the new section name and click [OK]. PRISMAprepare v6.
Delete a (sub)section Delete a (sub)section Procedure NOTE When you delete a (sub)section, the pages within that (sub)section are not deleted. 1. Select the section that you want to delete. 2. Click [Pages] - [Section] - 'Level x' - [Delete]. The (sub)section is deleted. 70 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Show section levels Show section levels Procedure 1. Click View - Show section levels. 2. Define how many section levels you want to show in the [Structure] view. NOTE You can create a (sub)section at a level that is currently not shown. This will cause all section levels to be shown. When you create a (sub)section at a section level that is currently shown, all hidden section levels remain hidden. PRISMAprepare v6.
Repeated selection Repeated selection Introduction You can make repeated selections in your document. The repeated selections are marked with horizontal separation lines in the [Structure] view. Your changes are applied to all pages in the active repeated selections. Pages that are excluded from the repeated selections are grayed. NOTE The repeated selections are removed when you execute operations: [Size], [Shift], [Scale], [Mask], [Edit image], [Edit colors]. Enable repeated selection Procedure 1.
Change the number of pages in the repeated selection. Change the number of pages in the repeated selection. Procedure 1. Change the number of pages in the pages spinbox. Press 'Enter'. Or: 2. Insert or delete pages within a repeated selection. The pages spinbox is updated. PRISMAprepare v6.
Remove repeated selection Remove repeated selection Procedure 1. Click the 'Repeated selection' tool in the footer of the [Preview] view. The repeated selections are removed. The icon of the 'Repeated selection' tool is disabled and the pages spinbox disappears. 74 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Collect pages Collect pages Introduction Introduction During the 'Collect pages' phase, you collect all pages for your document. At the end of this phase your document contains all pages in the correct order. Collect pages During the 'Collect pages' phase, you can: • Insert pages into your document. • You can insert all pages of an external PDF file. It is not possible to insert a subset from an external PDF file. • You can insert pages imported from a twain scanner. • Replace pages within your document.
Insert pages Insert pages Introduction Use the [Insert pages]... command to insert one or more external file(s) into your document. See : Supported file formats on page 20 Example scenarios: • You want to combine multiple documents into one document. Open the first document and insert every other document into this document. • You want to add new chapters to a document which already has page programmed settings, like page numbering. The new chapters are provided as separate documents.
Insert pages Setting Description 'Selected page' The inserted file(s) receive the page properties of the selected page. This option is available when you select one page as the location to insert the pages. 'First selected page' The inserted file(s) receive the page properties of the first page of the selected pages. This option is available when: • You select multiple pages as the location to insert the pages and • You select option 'Before selection' for setting [Position].
Replace pages Replace pages Introduction Use the [Replace pages]... command to replace a set of consecutive pages from your document by an external file. See : Supported file formats on page 20 NOTE It is only possible to replace pages with a complete file. This option is available via: • The menu: click 'Pages' - 'Replace pages...'. • The context menu: right-click the selected page(s) and select option 'Replace pages...'. Procedure 1. Select the set of consecutive pages that you want to replace. 2.
Delete pages Delete pages Introduction Use the [Delete] command to delete pages from your document. This option is available via: • The button bar: click the drop-down button [Delete]. • The menu: click [Pages] - [Delete pages]. • The context menu: right-click the selected page(s) and select option [Delete pages]. Procedure 1. Select the page(s) that you want to delete from your document. NOTE You can also delete blank sheet(s). 2. Click [Pages] - [Delete pages]. The selected page(s) will be deleted.
Move pages Move pages Introduction You can change the order of the pages within your document. Use the [Cut pages] and [Paste pages] commands to move pages within your document. These options are available via: • The menu: click [Pages] - [Cut pages]. • The menu: click [Pages] - [Paste pages]. • The context menu: right-click the selected page(s) and select option [Cut pages]. • The context menu: right-click the selected page(s) and select option [Paste pages]. Move pages Procedure 1. 2. 3. 4. 5.
Drag and drop pages Drag and drop pages Procedure 1. Use the drag tool to drag and drop pages. You can drag and drop pages in the [Structure] view and in the [Preview] view. Or click 'Tools' - [Drag]. PRISMAprepare v6.
Copy and paste pages Copy and paste pages Introduction Use the 'Copy pages' and 'Paste pages' commands to copy pages within your document. These options are available via: • The menu: click [Pages] - 'Copy pages'. • The menu: click [Pages] - 'Paste pages'. • The context menu: right-click the selected page(s) and select the 'Copy pages' option. • The context menu: right-click the selected page(s) and select option 'Paste pages'. Procedure 1. 2. 3. 4. 5. 82 Select the page(s) that you want to copy.
Import a file from a TWAIN scanner Import a file from a TWAIN scanner Introduction You can scan and import paper documents with any scanner that supports the TWAIN interface. The application automatically detects which color and B&W TWAIN scanners are available. The original interface of the scanner is used. The interface can be different for each scanner. The scanned pages are imported as an external PDF file. You can: • Use the external PDF file as a new document. • Use the [Insert pages]...
Clean-up scanned pages Clean-up scanned pages Introduction Introduction You can clean-up scanned pages. Click the [Clean-up] button to have these operations available. Fold lines and punches are not displayed in the [Clean-up] [Preview] view. Some pages are not recognized as scanned pages. How can I clean-up these pages? 1. You must Rasterize a page on page 85 which are not recognized as scanned pages. You can clean-up the rasterized pages.
Rasterize a page Rasterize a page Introduction Use the 'Rasterize' option for scanned pages that are not detected as scanned pages by the application. This option is available via: • The button bar: click the button [Clean-up]. • The menu: click 'Pages' - [Rasterize]. • The menu: click 'Pages' - [Clean-up]. • The context menu: right-click the selected page(s) and select option [Rasterize]. • The context menu: right-click the selected page(s) and select option [Clean-up].
Rasterize one or more pages via the clean-up button Rasterize one or more pages via the clean-up button Procedure 1. Click the [Clean-up] button. The [Clean-up] dialog box appears. 2. Select option: • [Continue scan clean-up with the scanned pages] One or more of the selected pages are not detected as scanned pages. Select this option to clean-up only the detected scanned pages. • [Rasterize] One or more of the selected pages are not detected as scanned pages.
Rasterize one or more pages via the Rasterize option Rasterize one or more pages via the Rasterize option Procedure 1. Click [Pages] - [Rasterize]. The [Rasterize] dialog box appears. 2. Select which pages you want to rasterize. NOTE When an image is rasterized, the quality of the image decreases. 3. Define the following options: [Mode] Select the rasterize mode which best describes the pages that you want to rasterize: • Black and white Use this mode for text pages.
Rotate the scanned page content Rotate the scanned page content Introduction You can rotate the page content of scanned pages 180 degrees. The settings for the Rotate 180° option Procedure 1. You can define the following settings for the [Rotate 180°] option: [Rotate 180°] 88 Setting Description [Pages] Select if you want to rotate the scanned page content for: • All pages • Selected pages • Current page Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Rotate the page content of scanned pages 180 degrees Rotate the page content of scanned pages 180 degrees Procedure 1. 2. 3. 4. 5. Select the scanned pages for which you want to rotate the page content. Click the [Clean-up] button. Optionally: Rasterize one or more pages via the clean-up button on page 86. Click the [Rotate 180°] button. Click [Apply]. The page content of the scanned pages is rotated 180 degrees. PRISMAprepare v6.
Despeckle the scanned page content Despeckle the scanned page content Introduction You can despeckle the page content of scanned pages. Speckles are small defects in a scanned image. The small defects occur as extra pixels or collections of extra pixels in the scanned image. The defects can be caused by dust on the document or on the scanning surface. The settings for option [Despeckle] Procedure 1.
The settings for option [Despeckle] NOTE Every time you apply option [Noise with radius:] gray images can become whiter and lines can become thinner. Use you own judgment to determine when option [Noise with radius:] does not improve the despeckle result anymore. You can always [Undo] option [Noise with radius:]. PRISMAprepare v6.
Despeckle the scanned page content Despeckle the scanned page content Procedure 1. 2. 3. 4. 5. 6. 92 Select the scanned pages that you want to despeckle. Click the [Clean-up] button. Optionally: Rasterize one or more pages via the clean-up button on page 86. Click the [Despeckle] button. Set the [Despeckle] settings. Click [Apply] to despeckle the scanned page content. Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Deskew the scanned page content Deskew the scanned page content Introduction You can deskew the page content of scanned pages. Why does [Automatic] deskew not deskew the page? 1. The page cannot be deskewed automatically when the deskew angle is greater than 20 degrees. First do a manual deskew and then an automatic deskew. 2. There is too little information or too many graphics on the page to deskew automatically. Deskew manually. 3. Due to the skew algorithm, texts that use non-Latin fonts (e.g.
Deskew the scanned page content Deskew the scanned page content Procedure 1. 2. 3. 4. 5. 6. 94 Select the scanned pages that you want to deskew. Click the [Clean-up] button. Optionally: Rasterize one or more pages via the clean-up button on page 86. Click the [Deskew] button. Set the [Deskew] settings. Click [Apply] to deskew the scanned page content. Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Align the scanned page content Align the scanned page content Introduction You can align the page content of scanned pages. The purpose of this action is to set the margin of each page at the same location. Why is the content on some pages not aligned? 1. The content of the selected pages is aligned to the selected object on the current page. If the object is not found on one or more pages, than the content of the concerning pages is not aligned.
Align the scanned page content Align the scanned page content Procedure 1. 2. 3. 4. 5. 6. 96 Select the scanned pages that you want to align. Click the [Clean-up] button. Optionally: Rasterize a page on page 85. Click the [Align] button. Set the [Align] settings. Click [Apply] to align the scanned page content. Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Erase parts of the scanned page content Erase parts of the scanned page content Introduction You can erase parts of the page content of scanned pages. For example, the scanned page contains punch holes or black strips at the border. The settings for the Erase option Procedure 1.
Erase parts of the scanned page content Erase parts of the scanned page content Procedure 1. 2. 3. 4. 5. 6. 98 Select the scanned pages for which you want to erase a part of the page content. Click the [Clean-up] button. Optionally: Rasterize one or more pages via the clean-up button on page 86. Click the [Erase] button. Use any of the selection tools to select the area that you want to erase. Click [Apply] to permanently erase the selected area. Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Correct pages Correct pages Introduction Introduction During the 'Correct pages' phase, you determine the layout of your document. The content and layout of the pages within your document are correct at the end of this phase. Correct pages During the 'Correct pages' phase, you can: • Change the page size • Shift the page content • Scale the page content • Mask the page content • Split the page • Rotate the page content • Mark pages to separate special pages (like pages with colour) from other pages.
Change the page size Change the page size Introduction The [Size] button allows you to change the page size and the page content size simultaneously. Or, you can change the page size without changing the page content size. For example, you receive a document with [Letter] size pages. You want to print the document on [A4]. So you must set the page size to [A4] and also scale the page content so that it fits. NOTE You cannot change the page size of tab sheets and pages with sheet folds.
Change the page size Setting Description [Position] Select option [Center page] to keep the page content always in the center of the page. Select the [Page shift] option to shift the page independently from the page content: • [Right] Select a positive value for a horizontal shift to the right. • [Left] Select a negative value for a horizontal shift to the left. • [Bottom] Select a positive value for a vertical shift downward. • [Top] Select a negative value for a vertical shift upward.
Reset your settings Reset your settings Procedure 1. Click the reset button to reset your settings in this dialog. The reset button is placed just below the 'X' of the dialog. 102 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Shift the page content Shift the page content Introduction The [Shift] button allows you to shift the content of the page. The whole content of the page shifts with this action. For example, you need to adjust the margins of the pages. These options are available via: • The button bar: click the button [Shift]. • The menu: click 'Pages' - [Shift]. • The context menu: right-click the selected page(s) and select option [Shift].
Reset your settings Reset your settings Procedure 1. Click the reset button to reset your settings in this dialog. The reset button is placed just below the 'X' of the dialog. 104 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Scale the page content Scale the page content Introduction The [Scale] button allows you to scale the content of the page. Scaling starts from the center of the page. Page content that falls outside the page size after scaling will not be printed. NOTE [VDP frames] are not scaled. These options are available via: • The button bar: click the button [Scale]. • The menu: click 'Pages' - [Scale]. • The context menu: right-click the selected page(s) and select option [Scale].
Reset your settings Reset your settings Procedure 1. Click the reset button to reset your settings in this dialog. The reset button is placed just below the 'X' of the dialog. 106 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
The PDF boxes The PDF boxes Introduction The application supports the following [PDF boxes]: • The [Media box] defines the width and the height of the page. The [Media box] is always available and is the largest box. The [Media box] is always centered on the [Trim box] (changing the [Trim box] also changes the [Media box] ) • The [Crop box] defines the area to which the page content needs to be trimmed. The trim marks and color strips can be inside the crop box.
Trim box PDF box PRISMAprepare concept [Trim box] [Page size] The application uses the [Media box] of a clean document to define the [Media size]. From then, the media size is independent of the media box size. Trim box Introduction The [Trim box] defines the intended dimensions of the finished page. It defines the actual page size. The application uses the trim box to position a page on a sheet. By default, the trim box, the bleed box and crop box have the same size.
Bleed box Bleed box Introduction The [Bleed box] defines the area to which the page content is trimmed after your job is printed and cut to the finished size. The bleed box is usually 3 to 5 millimeters larger than the trim box. By default, the trim box, the bleed box and crop box have the same size.
Crop box Crop box Introduction The [Crop box] defines the area to which the page content needs to be trimmed. The trim marks and color strips can be inside the crop box. Available settings for [Crop box] 110 Setting Description [Pages] Select if you want to change the crop box for: • All pages • Selected pages • Current page [Show all PDF boxes] Enable this option to show all PDF boxes, not just the crop box. [Size] You can change the size of the crop box with respect to the trim box.
Media box Media box Introduction The [Media box] defines the width and the height of the page. The [Media box] is always available and is the largest box. The [Media box] is always centered on the [Trim box] (changing the [Trim box] also changes the [Media box] ) Available settings for [Media box] Setting Description [Pages] Select if you want to change the media box for: • All pages • Selected pages • Current page [Show all PDF boxes] Enable this option to show all PDF boxes, not just the media box.
Mask parts of the page content Mask parts of the page content Introduction Use the [Mask] button to mask those parts of the page content that you do not want to print. For example, you want to remove a company logo from a document. NOTE Applied masks will be scaled, rotated, and shifted along with the content of the pages. This option is available via: • The button bar: click the button [Mask]. • The menu: click 'Pages' - [Mask].
Split the page Split the page Introduction Use the [Split] button to split the page. For example, you have received a booklet document with [A3] pages. You want to split all pages to [A4] page size. This option is available via: • The button bar: click the button [Split]. • The menu: click [Pages] - [Split]. • The context menu: right-click the selected page(s) and select option [Split].
Rotate a page Rotate a page Introduction The [Rotate pages] option allows you rotate the page(s). The following options are available: • [Rotate right] Rotate the page(s) 90 degrees to the right. • [Rotate left] Rotate the page(s) 90 degrees to the left. • [Rotate 180 degrees] Rotate the page(s) 180 degrees. All pages of the booklet are rotated: - If the selected pages are part of a [Booklet], or - If a fold setting is applied to the whole document.
Page content editing Page content editing Introduction In PRISMAprepare Objects can be edited/manipulated within the pages. Objects can be graphics, images or text. The following actions can be done on selected objects: • [Copy] / [Paste] • [Cut] / [Paste] • [Delete] • [Edit text] • [Shift] Selection of the objects can be done by : • Select object tool. • Select area tool.
Copy / paste 2. Use [Copy] to copy the original objects. You can Copy using the following methods: • Press Ctrl-c. • Right mouse click - [Copy] on one of the objects. • [Edit] - [Copy] in the menu. 3. Go to the destination page. This can be another document in PRISMAprepare. 4. Use [Paste] to place the copied objects here. You can paste using the following methods: • Press Ctrl-v. • Use [Edit] - [Paste] in the menu. 116 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Cut / paste Cut / paste Introduction Use [Cut] / [Paste] to move object from one page to another, or even to another document. Procedure 1. Select the objects. 2. Use [Cut] to remove the objects. You can Cut using the following methods: • Press Ctrl-x. • Right mouse click - [Cut] on one of the objects. • [Edit] - [Cut] in the menu. 3. Go to the destination page. This can be another document in PRISMAprepare. 4. Use [Paste] to paste the cut objects.
Delete Delete Introduction Use [Delete] to remove object from one or more pages. Procedure 1. Select the objects. 2. Use your [Delete] button to delete the objects. You can also use • Right mouse click - [Delete] on one of the objects. • [Edit] - [Delete] in the menu. 3. The confirmation dialog appears. 4. Click [Yes] to confirm. 118 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Edit text Edit text Introduction Use [Edit text] to do small changes in the text of the document. Procedure 1. Select a text line. 2. Click the [Edit text] button. The [Edit text] dialog box appears. 3. Change the text to your liking. Only basic text functions are allowed here. No layout options available. Use the [Keep width of content box] option if you need to stay within the current context box. If the text does not fit, the text is shrink or enlarged to make it fit. 4.
Shift Shift Introduction Use [Shift] to move object within one or more pages. Procedure 1. Select the objects. 2. Use [Shift] to move the objects. You can Shift using the following methods: • Right mouse click - [Shift] on one of the objects. • Use [Pages] - [Shift] in the menu. 3. The shift dialog appears. 4. Use this dialog to shift the objects or use your mouse to drag the objects. 5. Click [Apply] to confirm the shift. 120 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Mark or unmark a page Mark or unmark a page Introduction You can mark or unmark pages. This allows you to: • Define pages as special pages. • Define pages as color pages. You can process the marked pages separately from other pages of the document, for example: • Print only the marked pages, or do not print the marked pages. • Use inserts for the marked pages when you print your document. • Use a different tray for the marked pages when you print your document.
Mark pages as color page Mark pages as color page Procedure 1. Click the [Mark pages] drop-down button. 2. Click [Mark color]. 3. The automatic color detection marks all pages that contain color. NOTE If you want to unmark pages that were marked by the automatic color detection, use option [Mark off]. 122 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Mark pages as color pages with custom settings Mark pages as color pages with custom settings Procedure 1. See procedure Mark color pages with custom settings on page 125. NOTE This option is only available in the [Pages] workspace. PRISMAprepare v6.
Unmark a page Unmark a page Procedure 1. Select the page(s) to unmark. 2. Click the [Mark pages] drop-down button. 3. Click [Mark off]. The mark is removed from all selected page(s). 124 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
Mark color pages with custom settings Mark color pages with custom settings Introduction The [Mark color advanced...] option allows you to define custom settings for the color detection. The custom settings define when a page is marked as a color page. NOTE This option is only available in the [Pages] workspace. You can process the marked pages separately from other pages of the document, for example: • Print only the marked pages, or do not print the marked pages.
Mark pages as color pages with custom settings 4. Define the [Threshold] for the color detection. A page is marked as a color page when the percentage of color on the page is larger than the threshold. [Color percentage] displays the percentage of color detected on the selected page. Use the spin box or the slider to define the [Threshold]: • [Threshold] = 0%: The page is marked as a color page when one color pixel is detected.
Reset your settings Reset your settings Procedure 1. Click the reset button to reset your settings in this dialog. The reset button is placed just below the 'X' of the dialog. PRISMAprepare v6.
Unmark a page Unmark a page Procedure 1. Select the page(s) to unmark. 2. Click the [Mark pages] drop-down button. 3. Click [Mark off]. The mark is removed from all selected page(s). 128 Chapter 3 - The [Pages] workspace PRISMAprepare v6.
[Convert to grayscale] [Convert to grayscale] Introduction You can convert one ore more pages to grayscale. For example, the document contains images with a [Color space] other than [RGB], [CMYK] or [Grayscale]. You cannot edit these images. When you convert the pages with the images to grayscale, you can also edit the images. Grayscale images are also known as black-and-white images. Such images are composed exclusively of shades of gray, varying from black at the lowest intensity to white at the highest.
Edit the image perception Edit the image perception Introduction In the [Edit image] dialog, you can change the overall appearance of an image. You can edit the [Saturation], the [Brightness] and the [Color values] of an image. Several images can be selected and edited at the same time. If the color spaces are different, only the Saturation and Brightness can be edited. NOTE You can edit images with an [RGB], [CMYK] and [Grayscale][Color space].
Edit the image Related information List of concepts on page 52 PRISMAprepare v6.
Edit the color of text and graphics Edit the color of text and graphics Introduction In the [Edit colors] dialog, you can replace or change a specific color in text or graphic objects. Graphic objects are images, line art, PDF objects, etc. When you edit an image in the [Edit colors] dialog, the image becomes a monochrome image in tints of the selected color. There are 3 different tabs with a different function. 1. Change the color of an object. 2. Change one color in an area. 3.
Change the color of an object 2. Click on the first tab and define the settings to be used: Setting Description [Select] • [Text] You can select complete lines of text or only parts of the line. • [Graphics] Graphic objects are images, line art, PDF objects, etc. You can select text and graphics with the: • Draw rectangle with [Select object] tool: you can select objects inside an area, drawing a rectangle with the [Select object] tool.
Change one color in an area Change one color in an area Introduction In the second tab of [Edit colors] you can change one specific color in an area. Procedure 1. Click 'Pages' - [Edit colors]. The [Edit colors] dialog box appears. 2.
Change all colors in an area Change all colors in an area Introduction In the third tab of [Edit colors] you can change all colors of an area to another color. Procedure 1. Click 'Pages' - [Edit colors]. The [Edit colors] dialog box appears. 2.
Enhance your document Enhance your document Apply an automation template Introduction You can automate a repetitive task so that you can do the task again with a single click. You can create an automation template for each repetitive task. For example, you want to apply the same layout to certain documents. Each template is added to the template catalog. The templates are displayed alphabetically in a list. You can apply one template at a time to your document.
Apply a template from the Pick list 3. Click [Close]. NOTE Click [Undo] to undo all settings which are applied by the template. PRISMAprepare v6.
Define the document properties Define the document properties Introduction The Document properties are initialized based on the corresponding PDF document properties. Once you change the Document properties within this application, these properties will not be overruled by the PDF properties in the future. Click [Document] - [Properties] to specify the document properties. Document properties 138 Setting Description Title Enter the document title here. Owner Enter the document owner here.
Chapter 4 The [VDP] workspace
Introduction Introduction Introduction The [VDP] workspace offers basic functions to generate documents with variable data. The variable data is retrieved from an external data source. 1 2 3 4 5 6 7 The [VDP] workspace contains the following elements: 1. The menu bar Use the menu bar to select an action and open the Help file. 2. The button bar Use the button bar for quick access to the actions most often used. 3.
Introduction The data source view shows all rows and fields of the selected data source. Open the [VDP] workspace Click the [VDP] button, or Click [View] - [VDP workspace]. The context menu You can access the context menu when you right-click on a page(s). This allows quick access to the actions most often used. The context menu is available in the [Preview] and [Structure] view. PRISMAprepare v6.
The toolbar The toolbar Introduction The customizable toolbar allows you to add, move and remove buttons. Do the following steps to customise the toolbar: • Click [View] - [Customize toolbar...]. Or right-click the toolbar and select the [Customize toolbar...] option. • You will get a window showing all the buttons that you can add to your toolbar. • Drag and drop the button to and from the toolbar to change your toolbar. • In the view option you can select different sizes and layouts for the buttons.
The toolbar Button Description [Disconnect data source] Disconnect the data source. The data source contains the variable data for the document. [Import VDP] You can import the VDP data from an XML file. [Export VDP] You can export the VDP data to an XML file. [Validate VDP] Check if any rules are violated in the variable data document. The rules are related to VDP frames. Mark Add mark to page(s) Remove mark from page(s) - Add mark to all color page(s) - Add mark to all pages that contain [VDP frames].
The [Structure] view The [Structure] view Introduction The [Structure] view provides easy navigation and selection of pages in the document. It also gives an overview of the page programmed settings that are used in your document. You can group pages based on their page programmed settings. For every (sub)section of pages, a bar is created. With these bars you can easily manage your (sub)sections. You can drag and drop pages in the [Structure] view. Right-click anywhere in a column to get a context menu.
The [Structure] view Tool Description Enter page numbers Enter page numbers or page ranges in the [Pages] field to select pages. The character n is used to define the last page. Character * defines all pages. For example: 1,5,9-n. Note that disabled pages and blank sheets cannot be selected via the pages field. [Thumbnail view] Click this icon to display the thumbnail of each page in the column [Page]. PRISMAprepare v6.
The [Preview] view The [Preview] view Introduction The [Preview] view displays: • The current page and its page content. • The additional content: [Header and Footer], [Tab captions] and [Bleed captions], [Stamps]. • The finishing settings: [Staple], [Fold], [Hole punch]. When a fold setting is applied, the fold lines are displayed in the [Preview] view. • The [VDP frames] and their content. The content of the currently selected row is displayed in the frame(s).
The [Preview] view Tool Description [Drag] tool Use this tool to drag the page in the [Preview] view. Or click 'Tools' - [Drag]. [Select area with rectangle] You can draw a selection rectangle using your mouse. The selected area is visible by a dotted line around the selected area. To reset a selection, click your mouse inside the [Preview] view. Or click 'Tools' - [Select area with rectangle]. NOTE Push 'Shift' on the keyboard and select with the mouse to select and invert an area with one action.
The [Preview] view Tool Description [Show the content outside of the page] Select this option if you want to show the content outside of the page. In this view the bleed margin is indicated by a dotted line around the page. Or click 'View' - 'Show content outside of page'. Bleed size 148 The define bleed size in mm or inches. Click the [Bleed area] button. Chapter 4 - The [VDP] workspace PRISMAprepare v6.
Select a data source Select a data source Introduction The data source contains the variable data for the document. The supported data source types are: *.accdb, *.mdb, *.xlsx, *.xls and *.csv. Password-protected data sources of type *.xlsx, *.xls and *.csv are not supported. If special characters are used in a *.csv file, you must define the encoding of the file to display the characters correctly. You must create a schema.ini file at the same location of the *.csv file. The schema.
Disconnect a data source Disconnect a data source Introduction All frames will be deleted when you disconnect the data source. Procedure 1. Click [Variable data] - [Disconnect data source]. The data source is disconnected. The frames are deleted from the document. 150 Chapter 4 - The [VDP] workspace PRISMAprepare v6.
Create a counter Create a counter Introduction You can create documents with variable data without using a data source. You can simply use a counter in combination with static text and the print date and print time. You can use the counter in text frames and barcode frames. This option is available via: • The button bar: click the button [New counter]. • The menu: click [Variable data] - [New counter]. Procedure 1. 2. 3. 4. Click [Variable data] - [New counter].
Import the [VDP] data Import the [VDP] data Introduction Import the [VDP] data to apply the same [VDP] layout to a document with other content. For example, to create a weekly bulletin. You can import the [VDP] data from an XML file. The [VDP] data contains: • The properties of the frames which use the variable data. • The location of the data source file. This option is available in the [VDP workspace] via: • The button bar: click the button [Import VDP]. • The menu: click [Variable data] - [Import VDP].
Export the [VDP] data Export the [VDP] data Introduction You can export the [VDP] data to an XML file. The [VDP] data contains: • The properties of the frames which use the variable data. • The location of the data source file. This option is available in the [VDP workspace] via: • The button bar: click the button [Export VDP]. • The menu: click [Variable data] - [Export VDP]. Procedure 1. Click [Variable data] - [Export VDP]. The [Export VDP] dialog box appears. 2.
Validate the [VDP] data Validate the [VDP] data Introduction The [Validate VDP] operation checks if any rules are violated in the variable data document. Only the selected rows of the data source are validated. The [Validate VDP] operation cannot fix most of the detected violations. It is recommended that you fix these problems manually before you print the job. You can configure a number of rules which are used by the [Validate VDP] operation.
Manage the variable data Manage the variable data Introduction The [VDP] workspace offers basic functions to generate documents with variable data. The variable data is retrieved from an external data source. You can select the variable data in the data source view. The data source view shows the selected rows and fields of the data source file. Set the header row Introduction You can set one of the rows in the data source as header row. The values in the header row are used as column headers.
Select the variable data Select the variable data Introduction The [VDP] workspace offers basic functions to generate documents with variable data. The variable data is retrieved from an external data source. You can select the variable data in the data source view. The data source view shows the rows and fields of the selected data source file. By default, all rows are selected. You can unselect the rows that you do not want to print.
Set default formats Set default formats Introduction The data source view shows the rows and fields of the selected data source file. You can set default formats for the fields available in the data source file. The default format does not change the format of fields that are already used in existing frames. Procedure 1. Right-click a field in the data source view. Based on the field type, you can select: • [Default image folder] • [Default date/time format] • [Default number format] 2.
Manage the frames Manage the frames Add a text frame Introduction The [VDP] workspace offers basic functions to create documents with variable data. The variable data is retrieved from an external data source. For each text frame, you can use static text in combination with the variable data. You can use the variable data in multiple frames. The settings of each frame are valid for all rows in the data source. A frame can be positioned partially outside the page.
Add a text frame 5. [Size and position] of the text frame: Setting Description [Width] / [Height] You can define the width and height of the frame. You can also change the size of the frame with your mouse in the [Preview] view. [Horizontal shift] / You can define the exact position of the frame on the page(s). [Vertical shift] [Rotation] You can rotate the frame. 6.
Add a text frame Setting Description [Insert counter] This button is available when one or more counters are available. 1. Select the counter that you want to use from the drop-down list and click OK. The counter is added to the text field. 2. You can configure the font and text attributes for each counter. [Remove lines with empty fields] A line of text in the frame can contain only one field from the data source. An empty line is displayed when the value in the data source is empty.
Add an image frame Add an image frame Introduction The [VDP] workspace offers basic functions to create documents with variable data. The variable data is retrieved from an external data source. You can define one or more frames which use the variable data. The settings of each frame are valid for all rows in the data source. A frame can be positioned partially outside the page. For example, to use variable data on [Bleed tabs]. The [VDP] workspace does not offer a color picker.
Add an image frame Setting Description [Horizontal shift] / You can define the exact position of the frame on the page(s). [Vertical shift] [Rotation] You can rotate the frame. 6. Define the variable data: Setting Description [Field] The drop-down list contains the available column headers of the selected data source. Select one or more column headers from the data source. For each selected row, the variable data is taken from each field of the selected column.
Add an image frame 2. The new data source contains the same fields as used in the frames. 3. The field types in the new data source are identical to the field types in the used data source. PRISMAprepare v6.
Add a barcode frame Add a barcode frame Introduction You can generate barcodes from: • Variable data retrieved from an external data source. You can use static text in combination with the variable data. • A counter in combination with static text and the print date and print time. The settings of the barcode frame are valid for all rows of the data source or the counter. The barcode is never clipped to fit the barcode frame.
Add a barcode frame 6. Configure the barcode: Setting Description [Type] • [1D bar code] Linear or 1D barcodes use a series of variable-width lines and spaces to encode data. Linear barcodes hold just a few dozen characters, and generally get physically longer as more data is added. 1D barcodes are dependent on database connectivity to be meaningful. If you scan a UPC code, for instance, the characters in the barcode have to relate to an item in a pricing database to be useful.
Add a barcode frame Setting Description [Check sum] or [Error correction] • [1D bar code] Checksum information can be stored in the barcode to verify the barcode is correct. • [2D bar code] There are four error correction levels used for QR codes. Each level adds different amounts of "backup" data to the QR code.
Add a barcode frame Setting Description [Format date/ time] This button is available when you select a field of type "date/time". You can define the [Time format] and the [Date format]. [Insert counter] This button is available when one or more counters are available. 1. Select the counter that you want to use from the drop-down list and click OK. The counter is added to the text field. 2. You can configure the font and text attributes for each counter.
Edit a frame Edit a frame Introduction The [VDP] workspace offers basic functions to create documents with variable data. The variable data is retrieved from an external data source. You can define one or more frames which contain the variable data. You can edit the created frames. This option is available via: • The context menu: right-click the frame and select the [Edit] option. • Double-click the frame. Procedure 1. Double-click the frame. The [Text frame] dialog or [Image frame] dialog opens. 2.
Copy a frame Copy a frame Introduction The [VDP] workspace offers basic functions to create documents with variable data. The variable data is retrieved from an external data source. You can define one or more frames which contain the variable data. You can copy the created frames. This option is available via: • The context menu: right-click the frame and select option [Copy]. • Double-click the frame. Procedure 1. Double-click the frame. The [Text frame] dialog or [Image frame] dialog opens. 2.
Change the order of the frames Change the order of the frames Introduction You can add a frame to the document on top of the page content. The frame is added on top of any existing frames. You can change the order of the frames which are on top of the page content. You can move one or more frames behind the page content. You can change the order of the frames which are behind the page content.
Delete frames Delete frames Introduction You can delete one or more frames from the document: • You can delete a selected frame. • You can delete all frames in one action. Delete a selected frame 1. Right-click the frame that you want to delete. The context menu opens. 2. Click [Delete]. The selected frame is deleted from the document. Delete all frames 1. Click [Variable data] - [Delete all frames]. The frames are deleted from the document. PRISMAprepare v6.
Mark or unmark a page Mark or unmark a page Introduction You can mark or unmark pages. This allows you to: • Define pages as special pages. • Define pages as color pages. You can process the marked pages separately from other pages of the document, for example: • Print only the marked pages, or do not print the marked pages. • Use inserts for the marked pages when you print your document. • Use a different tray for the marked pages when you print your document.
Mark pages as color page Mark pages as color page Procedure 1. Click the [Mark pages] drop-down button. 2. Click [Mark color]. 3. The automatic color detection marks all pages that contain color. NOTE If you want to unmark pages that were marked by the automatic color detection, use option [Mark off]. PRISMAprepare v6.
Mark pages as VDP pages Mark pages as VDP pages Procedure 1. Click the [Mark pages] drop-down button. 2. Click [Mark VDP]. 3. All pages that contain [VDP frames] are marked. [VDP frames] are frames of type [Text frame] and/or [Image frame]. 174 Chapter 4 - The [VDP] workspace PRISMAprepare v6.
Unmark a page Unmark a page Procedure 1. Select the page(s) to unmark. 2. Click the [Mark pages] drop-down button. 3. Click [Mark off]. The mark is removed from all selected page(s). PRISMAprepare v6.
Unmark a page 176 Chapter 4 - The [VDP] workspace PRISMAprepare v6.
Chapter 5 The [Document] workspace
Introduction Introduction Introduction The [Document] workspace offers the tools to transform pages into a fully prepared print job. You use the [Document] workspace during the 'Allocate pages', 'Define your document' and 'Enhance your document' phase. The [Document] workspace is the default workspace when opening a file. 1 2 3 4 5 6 The [Document] workspace contains the following elements: 1. The menu bar Use the menu bar to select an action and open the Help file. 2.
Introduction Use this navigation bar to switch between the available workspaces. 6. The footer Use this footer to specify the zoom factor and to select the required tools and views. Open the [Document] workspace Click the [Document] button, or Click [View] - [Document workspace]. The context menu You can access the context menu when you right-click on a page(s). This allows quick access to actions, for example create sections, insert pages, assign media, and so on.
The toolbar The toolbar Introduction The customizable toolbar allows you to add, move and remove buttons. Do the following steps to customise the toolbar: • Click [View] - [Customize toolbar...]. Or right-click the toolbar and select option [Customize toolbar...]. • You will get a window showing all the buttons that you can add to your toolbar. • Drag and drop the button to and from the toolbar to change your toolbar. • In the view option you can select different sizes and layouts for the buttons.
The toolbar Button Description Rotate - Rotate the page(s) 90 degrees to the right - Rotate the page(s) 90 degrees to the left - Rotate the page(s) 180 degrees Mark Add mark to page(s) Remove mark from page(s) - Add mark to all color page(s) Staple settings - Add staples to pages. - Add saddle stitches to pages. - Remove any staple settings from pages. Punch settings - Define the punch type for one or more pages. - Remove the punch type for one or more pages.
The [Structure] view The [Structure] view Introduction The [Structure] view provides easy navigation and selection of pages in the document. It also gives an overview of the page programmed settings that are used in your document. You can group pages based on their page programmed settings. For every (sub)section of pages, a bar is created. With these bars you can easily manage your (sub)sections. You can drag and drop pages in the [Structure] view. Right-click anywhere in a column to get a context menu.
The [Structure] view Footer Tool Description Click the [Collapse all groups] button to collapse all groups of the active column. The active column is the first column behind the [Page] column. This option is also available via [View] - [Collapse all groups]. Click the [Expand all groups] button to expand all groups of the active column. This option is also available via [View] - [Expand all groups]. Enter page numbers Enter page numbers or page ranges in the [Pages] field to select pages.
The [Preview] view The [Preview] view Introduction The [Preview] view shows how your document is prepared for print. Each page is displayed within a box representing the page size, orientation, and the content of that page. The [Preview] view displays: • The [Document type]. • The additional content: [Header and Footer], [Tab captions] and [Bleed captions], [Stamps]. • The finishing settings: [Staple], [Fold], [Hole punch]. When a fold setting is applied, the fold lines are displayed in the [Preview] view.
The [Preview] view [1] Ghost page Feedback in the [Preview] view Feedback Description Page Ids The consecutive pages of your document are numbered in the [Preview] view. ghost pages and blank sheets are not numbered. Page numbers Next to the [Preview] view numbering of the pages, you can add page numbers (including pre- and postfixes) to the content of the pages. The [Preview] view shows you how the page numbers are printed on the pages.
The [Preview] view Feedback Description Tabs • Tabs and tab captions Tabs and tab captions are displayed in the [Preview] view. The tabs that are located before the left-hand page in the spread view are displayed ‘behind’ this page. If these tabs contain a tab caption at the back side of the sheet, this tab caption is displayed. The tabs that are located after the right-hand page in the spread view are displayed ‘behind’ this page.
The [Preview] view Tools and icons in the footer Tool Description Zoom selection Use this to specify the zoom factor. Or click 'View' - [Zoom]. [Facing pages view] The pages are displayed as they appear in a book. You can fold or unfold pages that have a sheet fold. Move your mouse over the outermost fold pane of such a sheet. An arrow becomes available. With this arrow, you can toggle between the folded and unfolded view. Or click 'View' - [Facing pages view].
The [Preview] view Tool Description [First variable data document] Select the first row in the data source file. [Previous variable data document] Select the previous row in the data source file. Current row Shows the number of the currently selected row. The content of the currently selected row is displayed in the frame(s). [Next variable data document] Select the next row in the data source file. [Last variable data document] Select the last row in the data source file.
Configure sections Configure sections Introduction You can group sequential pages that belong together (for example chapters) in a section. You can divide a section into subsections. Up to 5 levels are possible here. A section is indicated by the section Icons on page 49 in the [Structure] view. You can expand or collapse the section by clicking the '+' or '-' of the section icon. Sections can be used for quick document preparation.
Create a subsection Create a subsection Procedure 1. Select the pages within a section that you want to include in the subsection. 2. Click [Pages] - [Section] - Level x - [Create].... The [Create section] dialog box appears. 3. Enter the subsection name and click [OK]. The selected pages are grouped in a subsection within the section. NOTE A subsection can only be a part of a single section. 190 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Replace a section Replace a section Procedure 1. Select the (sub)sections and pages that you want to replace. Now you can: • Rename this (sub)section if you have selected only one (sub)section. • Merge the selected (sub)sections and pages into a single new section. • Split a partially selected (sub)section. 2. Click [Pages] - [Section] - Level x - Replace.... The [Replace section] dialog box appears. 3. Enter the new section name and click [OK]. PRISMAprepare v6.
Delete a (sub)section Delete a (sub)section Procedure NOTE When you delete a (sub)section, the pages within that (sub)section are not deleted. 1. Select the section that you want to delete. 2. Click [Pages] - [Section] - 'Level x' - [Delete]. The (sub)section is deleted. 192 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Show section levels Show section levels Procedure 1. Click View - Show section levels. 2. Define how many section levels you want to show in the [Structure] view. NOTE You can create a (sub)section at a level that is currently not shown. This will cause all section levels to be shown. When you create a (sub)section at a section level that is currently shown, all hidden section levels remain hidden. PRISMAprepare v6.
Repeated selection Repeated selection Introduction You can make repeated selections in your document. The repeated selections are marked with horizontal separation lines in the [Structure] view. Your changes are applied to all pages in the active repeated selections. Pages that are excluded from the repeated selections are grayed. NOTE The repeated selections are removed when you execute operations: [Size], [Shift], [Scale], [Mask], [Edit image], [Edit colors]. Enable repeated selection Procedure 1.
Change the number of pages in the repeated selection. Change the number of pages in the repeated selection. Procedure 1. Change the number of pages in the pages spinbox. Press 'Enter'. Or: 2. Insert or delete pages within a repeated selection. The pages spinbox is updated. PRISMAprepare v6.
Remove repeated selection Remove repeated selection Procedure 1. Click the 'Repeated selection' tool in the footer of the [Preview] view. The repeated selections are removed. The icon of the 'Repeated selection' tool is disabled and the pages spinbox disappears. 196 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Allocate pages Allocate pages Introduction Introduction During the 'Allocate pages' phase, you allocate pages to sheets. You can also insert sheets to your document. At the end of this phase all pages are allocated to sheets within your document. Allocate pages During the 'Allocate pages' phase, you can: • Set a page to [1-sided]. This means that the back side of the sheet stays empty. • Set a page to [2-sided]. This means that the back side of the sheet is allowed to get content.
Insert blank sheets Insert blank sheets Introduction You can insert blank sheets into your document. A blank sheet is shown as two blank pages in the [Preview] view. The first time you use the drop-down button, the blank sheet receives the media of the first selected page. From then on, the application uses the media, which was last inserted via the menu, for the blank sheet. When you want to define the media for the blank sheet yourself, you must use the menu.
Insert multiple blank sheets Insert multiple blank sheets Procedure 1. Select the pages where you want to insert blank sheets. For example: when you select 3 pages, then a blank sheet is inserted in front (or after) each page in the selection. 2. Click [Edit] - Insert sheet before. Use option Insert sheet after to insert the blank sheet after the selected pages. 3. Select the media for the blank sheets. PRISMAprepare v6.
Insert blank pages Insert blank pages Introduction You can insert blank pages in your document. It is not always possible to have different media sizes in your document. If you change the media size of a page, a warning can appear. You are asked if you want to convert all pages of the document to the new media size. This option is available via: • The menu: click [Edit] - [Insert page before]. • The context menu: right-click the selected page(s) and select option [Insert page before]. Procedure 1.
Insert pages Insert pages Introduction Use the [Insert pages]... command to insert one or more external file(s) into your document. See : Supported file formats on page 20 Example scenarios: • You want to combine multiple documents into one document. Open the first document and insert every other document into this document. • You want to add new chapters to a document which already has page programmed settings, like page numbering. The new chapters are provided as separate documents.
Insert pages Setting Description 'Selected page' The inserted file(s) receive the page properties of the selected page. This option is available when you select one page as the location to insert the pages. 'First selected page' The inserted file(s) receive the page properties of the first page of the selected pages. This option is available when: • You select multiple pages as the location to insert the pages and • You select option 'Before selection' for setting [Position].
Replace pages Replace pages Introduction Use the [Replace pages]... command to replace a set of consecutive pages from your document by an external file. See : Supported file formats on page 20 NOTE It is only possible to replace pages with a complete file. This option is available via: • The menu: click 'Pages' - 'Replace pages...'. • The context menu: right-click the selected page(s) and select option 'Replace pages...'. Procedure 1. Select the set of consecutive pages that you want to replace. 2.
Delete pages Delete pages Introduction Use the [Delete] command to delete pages from your document. This option is available via: • The button bar: click the drop-down button [Delete]. • The menu: click [Pages] - [Delete pages]. • The context menu: right-click the selected page(s) and select option [Delete pages]. Procedure 1. Select the page(s) that you want to delete from your document. NOTE You can also delete blank sheet(s). 2. Click [Pages] - [Delete pages]. The selected page(s) will be deleted.
Move pages Move pages Introduction You can change the order of the pages within your document. Use the [Cut pages] and [Paste pages] commands to move pages within your document. These options are available via: • The menu: click [Pages] - [Cut pages]. • The menu: click [Pages] - [Paste pages]. • The context menu: right-click the selected page(s) and select option [Cut pages]. • The context menu: right-click the selected page(s) and select option [Paste pages]. Move pages Procedure 1. 2. 3. 4. 5.
Drag and drop pages Drag and drop pages Procedure 1. Use the drag tool to drag and drop pages. You can drag and drop pages in the [Structure] view and in the [Preview] view. Or click 'Tools' - [Drag]. 206 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Copy and paste pages Copy and paste pages Introduction Use the 'Copy pages' and 'Paste pages' commands to copy pages within your document. These options are available via: • The menu: click [Pages] - 'Copy pages'. • The menu: click [Pages] - 'Paste pages'. • The context menu: right-click the selected page(s) and select the 'Copy pages' option. • The context menu: right-click the selected page(s) and select option 'Paste pages'. Procedure 1. 2. 3. 4. 5. Select the page(s) that you want to copy.
Repeat pages Repeat pages Introduction You can select one or more pages and repeat these pages in the document. You can pageprogram the original page or pages of the repetition in the pages workspace. The changes are applied to all repeated pages. This option is available via: • The menu: click [Edit] - [Repeat pages...]. • The context menu: right-click the selected page or pages and select option [Repeat pages...]. Procedure 1. Select the page that you want to repeat in the document.
Setting pages to 1-sided or 2-sided Setting pages to 1-sided or 2-sided Set a page to 1-sided Introduction Use [1-sided] pages if the back side of the sheet must be empty. This option is available via: • The button bar: click the drop-down button [1-sided]. • The menu: click [Pages] - [1-sided]. • The context menu: right-click the selected page(s) and select option [1-sided]. Procedure 1. Select the page that must be on a [1-sided] sheet. 2. Select [1-sided] from the [Pages] menu.
Set a page to 2-sided Set a page to 2-sided Introduction Use [2-sided] pages if the back side of the sheet is allowed to get content. This option is available via: • The button bar: click the drop-down button [2-sided]. • The menu: click [Pages] - [2-sided]. • The context menu: right-click the selected page(s) and select option [2-sided]. Procedure 1. Select the page that must be on a [2-sided] sheet. 2. Select [2-sided] from the [Pages] menu.
Forcing pages to one side of a sheet Forcing pages to one side of a sheet Force a page to the front side of a sheet Introduction The [Force to front] command sets pages to the front side of a sheet. For example, you can use the [Force to front] command to begin a new chapter on the front side of a sheet. This option is available via: • The button bar: click the drop-down button [Force to]. • The menu: click [Pages] - [Force to] - [Front]. Procedure 1.
Force a page to the back side of a sheet Force a page to the back side of a sheet Introduction The [Force to back] command sets pages to the back side of a sheet. This option is available via: • The button bar: click the drop-down button [Force to]. • The menu: click [Pages] - [Force to] - [Back]. Procedure 1. Select the page(s) you want to force to the back side of a sheet. 2. Click the [Force to] drop-down button. 3. Select the [Force to back] option.
Force a page to all back sides Force a page to all back sides Introduction You can force a page to the back side of all sheets of the document. You can use this functionality to create business cards, contract forms, etc. This option is available via: • The button bar: click the drop-down button [Force to]. • The menu: click [Pages] - [Force to] - [All back sides]. Procedure 1. Select the page you want to use on the back side of all sheets in the document. 2. Click the [Force to] drop-down button. 3.
Remove the forced location of a page Remove the forced location of a page Introduction One or more pages are forced to a side of a sheet. You can remove the forced location of the pages. This option is available via: • The button bar: click the drop-down button [Force to]. • The menu: click [Pages] - [Force to] - [None]. Procedure 1. Select the page(s) that are set [Force to front] or [Force to back]. 2. Click the [Force to] drop-down button. 3. Select the [Force to none] option.
Import a file from a TWAIN scanner Import a file from a TWAIN scanner Introduction You can scan and import paper documents with any scanner that supports the TWAIN interface. The application automatically detects which color and B&W TWAIN scanners are available. The original interface of the scanner is used. The interface can be different for each scanner. The scanned pages are imported as an external PDF file. You can: • Use the external PDF file as a new document. • Use the [Insert pages]...
Define your document Define your document Introduction Introduction During the 'Define your document' phase you define how your document should look like. At the end of this phase the layout of your document is correct. Define your document During the 'Define your document' phase, you can: • Assign media to the pages. • Specify the binding margin. • Rotate one or more pages. • Mark pages to separate special pages (like pages with color) from other pages. • Convert one ore more pages to grayscale.
Assign media to pages Assign media to pages Introduction You can assign only one type of media to the selected pages. It is not always possible to have different media sizes in your document. If you change the media size of a page, a warning can appear. You are asked if you want to convert all pages of the document to the new media size. To assign media to pages you can: • Select media from the pick list. This is the quickest way. • Select media that is currently used in your document.
Assign media using the [Document media] list Assign media using the [Document media] list Procedure NOTE The [Document media] list contains an overview of all media that is currently used in your document. This list is located above the pick list. If the document contains a media which is not defined in the media catalog, than this media is shown in gray. This can occur when you have imported a document. 1. 2. 3. 4. 218 Select the page(s). Click [Pages] - [Assign media].
Assign media using the Media catalog Assign media using the Media catalog Procedure 1. Select the page(s). 2. Click [Pages] - [Assign media]. 3. Click [From media catalogue]. The [Media Catalog] dialog will appear. 4. Select the media from the [Media Catalog] and click [Assign]. 5. Define the page size, if required. See the table below. The [Page size] dialog opens if the size of the assigned media is not equal to the size of the selected page(s).
Define the page size Define the page size Procedure 1. The [Page size] dialog opens if the size of the assigned media is not equal to the size of the selected page(s). Option Description [Keep page size] Select this option to keep the page size of the original media. Use this option when you want to print the page on a larger media size and cut it afterwards. For example: You select four pages with a media size of A4. You assign 228x305mm media to the selected pages.
Specify the binding margin Specify the binding margin Introduction You can specify the binding margin that is used for your document. Use this option to create additional white space along the binding edge. Procedure 1. Select the pages for which you want to specify the binding margin. 2. Click the [Margin] button. Or 3. Click [Pages] - [Binding margin].... PRISMAprepare v6.
Rotate a page Rotate a page Introduction The [Rotate pages] option allows you rotate the page(s). The following options are available: • [Rotate right] Rotate the page(s) 90 degrees to the right. • [Rotate left] Rotate the page(s) 90 degrees to the left. • [Rotate 180 degrees] Rotate the page(s) 180 degrees. All pages of the booklet are rotated: - If the selected pages are part of a [Booklet], or - If a fold setting is applied to the whole document.
Mark or unmark a page Mark or unmark a page Introduction You can mark or unmark pages. This allows you to: • Define pages as special pages. • Define pages as color pages. You can process the marked pages separately from other pages of the document, for example: • Print only the marked pages, or do not print the marked pages. • Use inserts for the marked pages when you print your document. • Use a different tray for the marked pages when you print your document.
Mark pages as color page Mark pages as color page Procedure 1. Click the [Mark pages] drop-down button. 2. Click [Mark color]. 3. The automatic color detection marks all pages that contain color. NOTE If you want to unmark pages that were marked by the automatic color detection, use option [Mark off]. 224 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Unmark a page Unmark a page Procedure 1. Select the page(s) to unmark. 2. Click the [Mark pages] drop-down button. 3. Click [Mark off]. The mark is removed from all selected page(s). PRISMAprepare v6.
[Convert to grayscale] [Convert to grayscale] Introduction You can convert one ore more pages to grayscale. For example, the document contains images with a [Color space] other than [RGB], [CMYK] or [Grayscale]. You cannot edit these images. When you convert the pages with the images to grayscale, you can also edit the images. Grayscale images are also known as black-and-white images. Such images are composed exclusively of shades of gray, varying from black at the lowest intensity to white at the highest.
Define the staple setting Define the staple setting Introduction The [Staple] option allows you to define the staple settings for one or more pages. These options are available via: • The button bar: click the drop-down button [Staple]. • The menu: click [Pages] - [Staple]. • The context menu: right-click the selected page(s) and select option [Staple]. Procedure 1. Select the page(s) for which you want to define a staple setting. 2. Click the drop-down button [Staple] in the button bar. 3.
Change the staple settings for output groups Change the staple settings for output groups Procedure 1. Select the output groups where you want to apply staples. 2. Select a staple setting. The [Staple] dialog box appears. 3. Select option [Merge current output groups] to create one output group from the selected output groups. The new output group gets the defined staple setting. Select the [Keep current output groups] option if you want to keep the existing output groups.
Define the punch settings Define the punch settings Introduction The [Hole punch] option allows you to define the punch type for one or more pages. These options are available via: • The button bar: click the drop-down button 'Punch'. • The menu: click [Pages] - [Hole punch]. • The context menu: right-click the selected page(s) and select option [Hole punch]. Procedure 1. Select the page(s) for which you want to define a punch type. 2. Click the drop-down button 'Punch' in the button bar. 3.
Define the fold settings Define the fold settings Introduction The [Fold] option allows you to define the fold settings for one or more pages. All fold types are applied on document level, except the [Z-fold]. The [Z-fold] is the only fold type which is applied on sheet level. This sheet must be bigger than the other sheets of the document. These options are available via: • The button bar: click the drop-down button [Fold]. • The menu: click [Pages] - [Fold].
Folded and unfolded view in animations Folded and unfolded view in animations Procedure 1. Click 'View' - 'Folded view' in the menu bar. Or move your mouse over the top or bottom of the page in the [Preview] view. An arrow becomes available. Click this arrow. The [Fold preview] dialog box appears. 2. Click button [Fold] to view an animation of how the page(s) are folded in the finisher. Click button [Unfold] to unfold the page(s).
Settings for the fold types Settings for the fold types Procedure Setting Description [Finisher main tray] Select the intended finisher for this document. By selecting the intended finisher you can improve the preview of your document. In the [Print] dialog, you decide to which finisher you send your document. NOTE The administrator configures which finishers are available. [Pages] All fold types are applied on document level, except the [Z-fold]. The [Z-fold] is applied on sheet level.
Define the header and footer Define the header and footer Introduction You can add a header and footer to the pages of the document. The [Preview] view shows you how the header and footer are printed on the pages. This option is available via: • The menu: click [Pages] - [Header and Footer]. • The context menu: right-click a page in the [Preview] view and select the [Header and Footer] option. The preview view The [Preview] view shows you how the header and footer are printed on the pages.
Include or exclude pages from page numbering Setting Description [Document title] The [Document title] is added at the current position in the selected text area. [Margins] • [Left] The margin between the left paper edge and the [Header and Footer]. • [Right] The margin between the right paper edge and the [Header and Footer]. • [Top] The margin between the top paper edge and the header. • [Bottom] The margin between the bottom paper edge and the footer.
Include or exclude pages from page numbering This option is available via: • The button bar: click the button [Exclude from page numbering] / [Include for page numbering]. • The menu: click [Pages] - [Exclude from page numbering] / [Include for page numbering]. • The context menu: right-click the selected page(s) and select option [Exclude from page numbering] / [Include for page numbering]. Procedure 1. Select the pages that you want to exclude from the page numbering. 2.
Remove the header and footer Remove the header and footer Introduction Use the [Remove header and footer] command to remove the header and footer from your document. Procedure 1. Click [Pages] - [Remove header and footer]. The header and footer are removed from your document. The settings in the [Header and Footer] dialog are removed. 236 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Set to default Set to default Introduction The set to default command applies the default properties to the selected page(s). Document settings are not changed with this command. Procedure 1. Click [Pages] - [Set to default]. The following default properties are applied to the selected page(s): Setting Set to When Fold settings [None] • [Sheet fold] = [Z-fold] • Document fold ([Multi half-fold], [Gatefold], et cetera) and all pages are selected.
Enhance your document Enhance your document Introduction Introduction During the 'Enhance your document' phase you enhance your document. At the end of this phase you can print your document. Enhance your document During the 'Enhance your document' phase, you can: • Create and edit the [Tab captions] • Create and edit the [Bleed tabs] • Define the document type. For example, the document type can be defined as booklet.
Apply an automation template Apply an automation template Introduction You can automate a repetitive task so that you can do the task again with a single click. You can create an automation template for each repetitive task. For example, you want to apply the same layout to certain documents. Each template is added to the template catalog. The templates are displayed alphabetically in a list. You can apply one template at a time to your document.
Create and edit the [Tab captions] Create and edit the [Tab captions] Introduction Use the [Tab captions] dialog to define the text on the tabs of the tab sheets in your document. A document can contain either bleed tabs or tab media. The [Preview] view shows how the tab captions are printed on the tabs. You must create a group of tab captions for each different tab media that you use in your document. You can define a maximum of 4 different tab groups. Every tab media has a [Cycle length].
Configure the tab captions • [Import] Click this button to import the tab captions from a txt file. • [Export] Click this button to export the tab captions to a txt file. Configure the tab captions Procedure 1. Select a row and enter the tab caption. NOTE A tab caption can contain up to three lines of text. 2. Repeat step 2 to enter the text for the rest of the tab captions. 3. Use the [From media catalogue] drop-down list to select the media that you want to use for the 4. 5. 6. 7. 8. 9.
Advanced tab captions options Advanced tab captions options Introduction You can add text and/or images to the tabs. Procedure 1. Enable the [Text] option to select and modify the text and its attributes. • Font and font size. • Bold / Italic / Underlined / Strikethrough. • Vertical text The selected text is printed vertically. • Different text colors. NOTE The different font attributes can be specified at character level 2. Enable the [Image] option to add an image to your tab.
Import the tab captions Import the tab captions Procedure 1. Click the [Import] button. The [Import tab captions] dialog box appears. 2. You can import the tab captions from: • [File] Click the '[Browse...]' button. Select the tab captions file and click 'Open'. • [Section names] You can use the names of a [Section] level as tab caption. Select from which level you want to use the [Section names]. • [Clipboard] You can use the data on the clipboard as tab captions. 3.
Export the tab captions Export the tab captions Procedure 1. Click the [Export] button. The [Export tab captions] dialog box appears. 2. Click the '[Browse...]' button. 3. Specify the new file name and/or folder and click [Save]. 4. Click [OK] to export the tab captions to a txt file. 244 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Create and edit the [Bleed tabs] Create and edit the [Bleed tabs] Introduction Use the [Bleed tabs] dialogue to define the page ranges for the [Bleed tabs] and the [Bleed tabs] captions. The [Preview] view shows how the [Bleed tabs] are printed in your document. This option is available via: • The button bar: Click the drop-down button [Tabs] and select [Bleed tabs]. • The menu: Click [Document] - [Bleed tabs]. • The preview view: Double-click a bleed tab in the [Preview] view.
Create the [Bleed tabs] Enter each page range separated by a '-'. For example: 5-10. Each page range becomes a bleed tab. Page ranges are not allowed to overlap. Gaps are allowed between the page ranges. NOTE When the document contains sections, the 'Use section level' option is automatically selected. 3. Click the icon in front of the page range to select the color that must be used for the bleed tab. The default color for the [Bleed tabs] captions is black.
Configure the [Bleed tabs] Configure the [Bleed tabs] Procedure 1. Select the [Shape] of the [Bleed tabs]. 2. Define the [Width] of the [Bleed tabs]. 3. Define the [Top / bottom indent]. 4. 5. 6. 7. 8. 9. 10. 11. The [Top / bottom indent] is the distance between the top and bottom of the page and the top and bottom of the [Bleed tabs]. Select the [Print bleed tabs on both sides] option to print the [Bleed tabs] on the front side and the back side of the page. Click [Font...
Advanced [Bleed tabs] options Advanced [Bleed tabs] options Introduction You can add text and/or images to the bleed tabs. Procedure 1. Enable the [Text] option to select and modify the text and its attributes. • Font and font size • Bold / Italic / Underlined / Strikethrough • Vertical text The selected text is printed vertically. • Different text colors NOTE The different font attributes can be specified at character level 2. Enable the [Image] option to add an image to your bleed tab.
[Import bleed tab captions] [Import bleed tab captions] Procedure 1. Click the [Import] button. The [Import bleed tab captions] dialog box appears. 2. You can import the [Bleed tabs] captions from: • [File] Click the '[Browse...]' button. Select the [Bleed tabs] captions file and click 'Open'. • [Section names] You can use the names of a [Section] level as tab caption. Select from which level you want to use the [Section names]. • [Clipboard] You can use the data on the clipboard as [Bleed tabs] captions.
[Export bleed tab captions] [Export bleed tab captions] Procedure 1. Click the [Export] button. The [Export bleed tab captions] dialog box appears. 2. Click the '[Browse...]' button. 3. Specify the new file name and/or folder and click [Save]. 4. Click [OK] to export the [Bleed tabs] captions to a txt file. 250 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Define the document type Define the document type Introduction You can define the [Document type] for your document. The [Document type] is assigned to the entire document. When you change the document type, the staple, fold and punch settings are set to [None]. This chapter describes the possible document types, their constrains and their settings. This application offers additional settings for some document types.
Define the document type Setting Description [Cover] This option brings up another dialog window. You can select the following options: • [Included in current document] The cover is defined in the current document. • [From file] The cover is not defined in the current document. The [Browse] button is enabled. You can browse to a file which contains a cover. • Configure the front and back cover. You can define which sides of each cover receive an image.
Define the document type Setting Description [Cover] This option brings up another dialog window. You can select the following options: • [Included in current document] The cover is defined in the current document. • [From file] The cover is not defined in the current document. The [Browse] button is enabled. You can browse to a file which contains a cover. • [The cover has already been created] The document already contains a cover. The cover consists of the first and last page of the document.
Define the document type Setting Description [Page size] Define the [Page size]: • Use [Keep page size] to keep the current page size for all pages with the booklet layout. This means that if your current page size is A4, each page within your booklet layout will be A4. In this case A3 sheet is used when you print the booklet document. • Use [Reduce page size] to resize the pages. This means that if your current page size is A4, each page within your booklet layout will become A5.
Define the document type Setting Description [Tab ordering] Define the order of the tabs. The available values for this option depend on the selected [Binding edge]. The [Tab ordering] option is valid for tabs and [Bleed tabs]. [Finisher] Select the intended finisher for this document. By selecting the intended finisher you can improve the preview of your document. In the [Print] dialog, you decide to which finisher you send your document.
Define the document type Setting Description [Cover] This option brings up another dialog window. You can select the following options: • [The cover has already been created] The document already contains a cover. The cover consists of the first and last page of the document. • [The cover must be created] The application creates a cover using the first two pages and the last two pages of the document. • [Print on both sides] Print both the inside and the outside of the cover.
Define the document type Setting Description [Cover] This option brings up another dialog window. You can select the following options: • [Included in current document] The cover is defined in the current document. • [From file] The cover is not defined in the current document. The [Browse] button is enabled. You can browse to a file which contains a cover. • [The cover has already been created] The document already contains a cover. The cover consists of the first and last page of the document.
Remove the [Bleed tabs] Remove the [Bleed tabs] Introduction Use the [Remove bleed tabs] command to remove the [Bleed tabs] from your document. Procedure 1. The menu: click [Document] - [Remove bleed tabs]. The [Bleed tabs] are removed from your document. The settings in the [Bleed tabs] dialog are removed. 258 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Create and edit the [Spine caption] Create and edit the [Spine caption] Introduction Use the [Spine caption] dialogue to define text, a background color and/or a background image on the spine of your document. NOTE You can create a spine caption only if your Document type is [Booklet] or [Perfect Binding]. The spine caption is displayed in the [Preview] view on the left or right at the top of the first page. This spine caption position depends on the binding of the document.
Create and edit the [Spine caption] Setting Description [Horizontal] This is the horizontal alignment of the image on the spine. [Rotation] You can rotate the image on the spine. [Scale to fit] You can use [Scale to fit] to fit the image to the spine. [Width] You can define the width of the caption automatically or use a custom width. NOTE The image is placed over the background color and the text is placed over the image. 260 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Apply a stamp Apply a stamp Introduction Stamps can be configured as watermarks, stamps, logos, static barcodes, signatures, etc. You can create multiple stamps. The stamps are added to the stamp catalog. You can apply stamps to the pages of the document. Applied stamps become part of the page programming of the document. Apply a stamp from the stamp catalog Procedure 1. Select the page(s). 2. Click [Pages] - 'Apply stamp'. 3. Click 'From stamp catalog...' The 'Stamp catalog' dialog opens. 4.
Apply a stamp from the Pick list Apply a stamp from the Pick list Procedure 1. Select the page(s). 2. Click [Pages] - 'Apply stamp'. 3. Select the stamp from the pick list. The stamp is applied to the page(s). NOTE The pick list contains all stamps that are applied to your document. 262 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Define the document properties Define the document properties Introduction The Document properties are initialized based on the corresponding PDF document properties. Once you change the Document properties within this application, these properties will not be overruled by the PDF properties in the future. Click [Document] - [Properties] to specify the document properties. Document properties Setting Description Title Enter the document title here. Owner Enter the document owner here.
Define the document properties 264 Chapter 5 - The [Document] workspace PRISMAprepare v6.
Chapter 6 Manage media
Add media to the media catalog Add media to the media catalog Introduction This application offers a default media catalog which contains the most used media types. You can assign the media to selected pages. You can add media to the pick list. The pick list is a subset of the media catalog. It allows quick assignment of media to selected pages without having to open the media catalog. Click on a column header to sort the media catalog. You can sort ascending and descending.
Edit media within the media catalog Setting Description [1-sided] Select [1-sided] if this media can only be used on one side. For example: the media is transparent. [Preprinted] Select [Preprinted] to indicate that the media is pre-printed (for example with a company logo). [Thickness] Specify the media [Thickness]. This media thickness is used to determine the default [Creep compensation] in case of Booklets. NOTE The [Preview] section gives you a rough overview of the specified media. 4.
Delete media from the media catalog Delete media from the media catalog Procedure 1. Click [Tools] - [Media] - [Media catalog]. The [Media Catalog] dialog will appear. 2. Select the media that you want to delete. 3. Click [Delete] to delete the media from the [Media Catalog]. NOTE You can delete media from the [Media Catalog]. If the media is used in your document, the media is not deleted from your document. 268 Chapter 6 - Manage media PRISMAprepare v6.
Apply a filter to the media catalog Apply a filter to the media catalog Introduction Only those media are shown that match the criteria of the filter. Procedure 1. Click [Tools] - [Media] - [Media catalog]. The [Media Catalog] dialog will appear. 2. Use the text field to filter the media on typed text. Use the two drop-down lists to refine the filter using media size and media weight. 3. Click [Reset]. The filter is removed and all media is displayed. PRISMAprepare v6.
Add media to the pick list Add media to the pick list Introduction You can add media to the pick list. The pick list is a subset of the media catalog. It allows quick assignment of media to selected pages without having to open the media catalog. Procedure 1. Click [Tools] - [Media] - [Media catalog]. The [Media Catalog] dialog will appear. 2. Move the switch in front of the media to add the media to the pick list. The media is available in the pick list when you see the check mark.
Export the media catalog to a printer Export the media catalog to a printer Introduction You can export the media catalogue directly to a printer or to an XML file. A message is shown when a printer does not support the export, or merge, of a media catalogue file. You cannot export an empty media catalog. Procedure 1. Click [Tools] - [Media] - [Media catalog]. The [Media Catalog] dialog will appear. 2. Click [Export]. 3. Select the [Export to printers] option. 4. Select the printer(s).
Export the media catalog to an XML file A copy is made of the XML file which contains the media catalog of this application. Use this format when you want to configure other installations of this application. You need an XML file with this format when you want to import the media catalog in PRISMAprepare. • [Printer file] An XML file is created that contains the media catalog of this application. Use this format when you want to configure an Océ printer that is released before January 1, 2009.
Import the media catalog from a printer Import the media catalog from a printer Introduction You can import the media catalog file directly from one or more printers, or from an XML file. Procedure 1. Click [Tools] - [Media] - [Media catalog]. The [Media Catalog] dialog will appear. 2. Click [Import]. 3. Select the [Import from printers] option. 4. Select the printer(s). Only Océ printers that are released after January 1, 2009 are available in the list of printers.
Import the media catalog from an XML file • [Replace the existing media catalog] Replace the media catalog of the application with the imported media catalog. 7. Click [OK]. 274 Chapter 6 - Manage media PRISMAprepare v6.
Restore the default media catalog Restore the default media catalog Introduction You can manually add media to the media catalog, or you can import media from a printer or from an XML file. However, you can always restore the default media catalog. The existing media catalog will be replaced with the default media catalog. Any non-default media will no longer be available in the catalog. If non-default media is used in your document, the media is not deleted from your document. Procedure 1.
Order new media Order new media Introduction On the 'Océ Media Guide' website you can find compatible Océ media for your printer, copier or laminator. Detailed information is available on this website for all Océ media. Procedure 1. Click [Tools] - [Media] - [Order media]. The 'Océ Media Guide' website appears. 276 Chapter 6 - Manage media PRISMAprepare v6.
Chapter 7 Manage the automation templates
Add an automation template to the catalog Add an automation template to the catalog Introduction You can automate a repetitive task so that you can do the task again with a single click. You can create an automation template for each repetitive task. For example, you want to apply the same layout to certain documents. Each template is added to the template catalog. The templates are displayed alphabetically in a list. NOTE The [VDP workspace] is disabled when you create a new template.
Add an automation template to the catalog 4. Save the template: Step Action 1 Define the [Name] for the template. 2 Type a description for the template. 3 You can add a template to the [Pick list]. The [Pick list] is a subset of the [Template catalog]. You can apply a template to a document without having to open the [Template catalog]. 4 Click [OK]. The template is saved and added to the template catalog. NOTE The template is saved to a fixed location on the hard disk. PRISMAprepare v6.
Rename a template in the template catalog Rename a template in the template catalog Procedure 1. Click 'Tools' - 'Templates' - 'Template catalog...'. The [Template catalog] dialog opens. 2. Click [Rename]. The [Rename template] dialog opens. 3. Rename the template: Step Action 1 Define the [Name] for the template. 2 Type a description for the template. 3 Enable the [Add to pick list] option to add the template to the [Pick list]. 4 Click [OK].
Delete a template from the template catalog Delete a template from the template catalog Procedure 1. Click 'Tools' - 'Templates' - 'Template catalog...'. The [Template catalog] dialog opens. 2. Click [Delete]. The [Delete template] dialog opens. 3. Click [Yes]. The template is deleted and removed from the [Template catalog]. PRISMAprepare v6.
Add a template to the Pick list Add a template to the Pick list Procedure 1. Click 'Tools' - 'Templates' - 'Template catalog...'. The [Template catalog] dialog opens. 2. Click [Rename]. The [Rename template] dialog opens. 3. Enable the [Add to pick list] option to add the template to the [Pick list]. 4. Click [OK]. 282 Chapter 7 - Manage the automation templates PRISMAprepare v6.
Export the templates Export the templates Introduction You can create templates for documents that need the same layout. Each template is added to the template catalog. The user can export one or more templates from PRISMAprepare. Procedure 1. Click 'Tools' - 'Templates' - 'Export templates...'. The [Export templates] dialog opens. 2. Select the template(s) that you want to export. Enable option [Export all] to select all templates. 3. Click the [Export] button.
Import the templates Import the templates Introduction You can create templates for documents that need the same layout. Each template is added to the template catalog. The user can import templates into PRISMAprepare. Procedure 1. Click 'Tools' - 'Templates' - 'Import templates...'. 2. 3. 4. 5. 6. 284 The [Import templates] dialog opens. Click the [Browse...] button. The [Select template catalog file] dialog opens. Browse to the templates file. The templates file is a zip file.
Chapter 8 Manage stamps
Manage the stamps in the stamp catalog Manage the stamps in the stamp catalog Introduction Stamps can be configured as watermarks, stamps, logos, static barcodes, signatures, etc. You can create multiple stamps. The stamps are added to the stamp catalog. You can apply stamps to the pages of the document. Applied stamps become part of the page programming of the document. The application makes a distinction between stamps in the stamp catalogue and stamps that are applied to the document.
Add a stamp to the stamp catalog Setting Description [Scale text to page] Enable this setting to scale the text. You can define the percentage to increase or decrease the size of the text. The text is scaled relative to the size of the first selected page. If no page is selected, the text is scaled relative to the size of the first page containing content. When [Type] = [Image]: Setting Description [Browse...] Browse to the image file.
Copy a stamp in the stamp catalog Copy a stamp in the stamp catalog Procedure 1. Click 'Tools' - [Stamps] - 'Stamp catalog...'. The 'Stamp catalog' dialog opens. 2. Click [Copy]. The 'New stamp' dialog opens. 3. Edit the settings of the copied stamp. 4. Click [OK]. The stamp is saved and added to the stamp catalog. 288 Chapter 8 - Manage stamps PRISMAprepare v6.
Edit a stamp in the stamp catalog Edit a stamp in the stamp catalog Procedure 1. Click 'Tools' - [Stamps] - 'Stamp catalog...'. The 'Stamp catalog' dialog opens. 2. Click [Edit]. The 'Edit stamp' dialog opens. 3. Edit the settings of the stamp. 4. Click [OK]. The stamp is saved to the stamp catalog. NOTE This operation has no impact on stamps that are applied to the document. PRISMAprepare v6.
Delete a stamp from the stamp catalog Delete a stamp from the stamp catalog Procedure 1. Click 'Tools' - [Stamps] - 'Stamp catalog...'. The 'Stamp catalog' dialog opens. 2. Click [Delete]. The 'Delete stamp' dialog opens. 3. Click [Yes]. The stamp is deleted and removed from the stamp catalog. NOTE This operation has no impact on stamps that are applied to the document. 290 Chapter 8 - Manage stamps PRISMAprepare v6.
Manage the stamps in the document Manage the stamps in the document Introduction Stamps can be configured as watermarks, stamps, logos, static barcodes, signatures, etc. You can create multiple stamps. The stamps are added to the stamp catalog. You can apply stamps to the pages of the document. Applied stamps become part of the page programming of the document. The application makes a distinction between stamps in the stamp catalogue and stamps that are applied to the document.
Remove a stamp from the selected page(s) Remove a stamp from the selected page(s) Procedure 1. Select the page(s). 2. Click [Pages] - [Stamps] - [Remove]. A list of stamps appears. Each stamp in the list is applied to the selected page(s). 3. You can: • Click one of the stamps to remove the selected stamp from the selected page(s). • Click [All] to remove all stamps from the selected page(s). NOTE This operation has no impact on stamps in the stamp catalog.
Copy a stamp from the document to the stamp catalog Copy a stamp from the document to the stamp catalog Procedure 1. Click [Pages] - [Stamps] - 'Copy to catalog'. A list of stamps appears. Each stamp in the list is applied to the document. 2. You can: • Click one of the stamps to copy the selected stamp to the stamp catalog. • Click [All] to copy all stamps to the stamp catalog. NOTE Stamps are greyed out when they are already available in the stamp catalog. PRISMAprepare v6.
Export the stamps Export the stamps Introduction Stamps can be configured as watermarks, stamps, logos, static barcodes, signatures, etc. You can create multiple stamps. The stamps are added to the stamp catalog. You can export one or more stamps from the stamp catalog. Procedure 1. Click 'Tools' - [Stamps] - 'Export stamps...'. The [Export stamps] dialog opens. 2. Select the stamp(s) that you want to export. Enable option [Export all] to select all stamps. 3. Click the [Export] button.
Import the stamps Import the stamps Introduction Stamps can be configured as watermarks, stamps, logos, static barcodes, signatures, etc. You can create multiple stamps. The stamps are added to the stamp catalog. You can import one or more stamps into the stamp catalog. Procedure 1. Click 'Tools' - [Stamps] - 'Import stamps...'. 2. 3. 4. 5. 6. The [Import stamps] dialog opens. Click the [Browse...] button. The [Select stamp catalog file] dialog opens. Browse to the stamp catalog file.
Import the stamps 296 Chapter 8 - Manage stamps PRISMAprepare v6.
Chapter 9 Preflight documents
Preflight your document Introduction The preflight operation checks if any rules are violated in the document(s). The set of rules is fixed. Preflight is a function available under license. If the license is not available, the corresponding menu items are grayed out. If enabled, the automatic preflight operation is applied when a document is being opened, inserted or replaced. You can always apply a manual preflight to an opened document. A preflight report and an annotated file are generated.
Preflight your document This rule is always enabled. You cannot configure this rule. The preflight operation cannot fix the violations detected by this rule. It is recommended that you fix these problems manually before you print the job. Procedure 1. Click: [Document] - [Preflight document]. 2. Select the rules you want to use to preflight your document. 3. Configure the rules you want to use to preflight your document. Click button [Edit] to configure a rule. 4.
Fix any found problems Fix any found problems Procedure 1. The preflight report shows a summary of the problems that have been found/fixed. 2. You can click button [View preflight report] and button [Save preflight report]. Any found problems are annotated in the PDF file. 3. Do: • For manual preflight: The manual preflight operation automatically fixes the violations according to the configured rules. Click [Close].
Undo the pre-flight of the document Undo the pre-flight of the document Procedure 1. Undo is available after a manual preflight only if fixes were applied; it removes the fixes applied on a document, except those concerning the fonts. However, Undo is always available in template recording mode. 2. If not saved yet you can also open the file menu and use [Revert to last saved] PRISMAprepare v6.
Enable automatic preflight Enable automatic preflight Introduction The preflight operation checks if any rules are violated in the document(s). The available preflight rules are: • [PDF actions and scripting rule] You can configure this rule. The preflight operation can fix the violations detected by this rule. • [Content too close to border rule] You can configure this rule. The preflight operation cannot fix the violations detected by this rule.
Chapter 10 Configure near-line finishing
Introduction Ultimate Bindery is a product of Ultimate TechnoGraphics. It is used to submit finishing instructions to near-line finishers. Near-line finishing means that the finisher is not directly connected to the printer, but there is still some degree of communication between the two. In this case, when a job is printed, also a ticket is sent to the nearby finisher to prepare the finishing actions. You can request Ultimate Bindery for a trail period of 60 days: http://imposition.
Chapter 11 The Print dialog
Introduction Introduction Introduction The print settings are retrieved from the document. You can optimize the printing process by configuring the print settings. Optimize Tab Description [Media] • Select on which media you want to print. NOTE You can rename the media in the page programmer for easy recognition of job partitions.
Error avoidance Error avoidance Introduction At print time, PRISMAprepare informs you about requests impossible to produce on the selected printer. This information is a warning. The warnings are displayed in the notification area just below the job information. Error avoidance is not available on all the supported printer models. You will be notified about this in the notification area when you select that printer.
Define the print settings Define the print settings Select a printer Introduction The printer selection pane is on the left hand side. The pane content can be changed by using the buttons at the bottom of the pane. The left button will display the printer image and printer name. The right button will display only the printer names. You can sort the printers ascending or descending. Procedure 1. Select the [Printer] that you want to send your document to. 2.
Split and merge Split and merge Introduction When you select option [Split], the document is printed without any finishing settings. Split and merge • [None] The document is printed on one printer. • [Split] The printer only prints the marked sheets. For example, you have marked all color sheets in the document. If one side of a sheet is a color page, then the complete sheet is printed on a color printer. The percentage of marked sheets is shown.
Remove the ghost pages Remove the ghost pages Introduction You can print a document to PDF. You can optimize the PDF file by removing any ghost pages from 1-sided documents and from the end of (variable data) documents. Not all ghost pages can be removed from each PDF file. For example, ghost pages created for a booklet will remain. For example, a 1-sided document contains 5 pages and each page has a ghost page on the back side.
Print preview window Print preview window Introduction In the top section of the [Print] dialog, you can see a mini preview window. Certain finishing settings can only be handled by a specific finisher. If the specific finisher is not installed, the print preview will not show the concerning finishing settings. Procedure 1. Click the magnifier button or left click on the mini preview to get a full size print preview window. The preview allows you to scroll through the print job and zoom. 2.
Near-line finishing Near-line finishing Introduction Ultimate Bindery is a product of Ultimate TechnoGraphics. It is used to submit finishing instructions to near-line finishers. Near-line finishing means that the finisher is not directly connected to the printer, but there is still some degree of communication between the two. In this case, when a job is printed, also a ticket is sent to the nearby finisher to prepare the finishing actions.
Optimize the printed document Optimize the printed document Define the [Media] settings Introduction The print settings are retrieved from the document. You can optimize the printing process by configuring the print settings. This topic describes the [Media] settings. Define the [Media] settings Setting Description [Media] All media that is used within your document is displayed here. Use the selection-box to specify the media that you want to print.
Map the media Procedure 1. Map the media manually: NOTE The printer model determines which settings you can configure. Setting Description [Catalog] • The selected media after mapping is displayed. • [Undefined] is displayed when automatic mapping is incomplete or not possible. [Name] Enter the media [Name]. [Size] • You can select a default media size from the drop-down list, for example 'A4' and 'Letter'. • You can create a custom media size.
Define the [Layout] settings Define the [Layout] settings Introduction The print settings are retrieved from the document. You can optimize the printing process by configuring the print settings. This topic describes the [Layout] settings. The [Layout] tab allows the user to modify the position of the page content on a sheet. NOTE The layout tab settings are disabled if your document contains different media orientations. For example: A4 landscape + A4 portrait.
Define the [Layout] settings Setting Description [Imposition] NOTE A subset of the [Imposition] settings is available when different media sizes are used in the document. • [None] • [2-up] Two pages are placed on each sheet side in (left to right) reading order. • [4-up], [9-up], [16-up] 4, 9, 16 pages are placed on each sheet side in the (left to right and top to bottom) reading order. • [ N-up] Several pages are placed on one sheet side in the (left to right and top to bottom) reading order.
Define the [Layout] settings Setting Description [Imposition]: [Cut and stack] • [Cut and stack] The Cut & Stack imposition enhances printer productivity when printing large documents. Two pages are printed per sheet side. The sheets are cut in two parts. The left stack is stacked on top of the right stack to form a perfect sequential order. • [Cut and stack] The left and right pages are printed in the same orientation.
Define the [Layout] settings Setting Description [Print content] You can select which PDF box should printed. The content of the selected PDF box will be printed. Or use a custom print area. In this process the page contents are not scaled. You can select one of the options listed below: • [Crop box] Default option. The content of the crop box will be printed. • [Trim box] The content of the trim box will be printed. • [Bleed box] The content of the bleed box will be printed.
Define the [Layout] settings Setting Description [Collating marks] Use this option to print black marks on the outside fold of each different signature in bookbinding. The black marks are positioned differently on the outside fold of each different signature in bookbinding to aid in collating. [Page marks] You can define which marks are printed on the output media. Use the print marks in combination with setting [Print marks].
Save the imposition layout Setting Description [Print marks] See the description of [Page marks]. Save the imposition layout Introduction You can create and save custom imposition layouts. Procedure 1. 2. 3. 4. 320 Select the [Layout] tab in the print dialog. Define the imposition settings. Click the [Save] icon next to the drop-down list of option [Imposition]. Type the name for the imposition layout and click OK. The imposition layout is added: • To the drop-down list of option [Imposition].
Define the [Image] settings Define the [Image] settings Introduction The print settings are retrieved from the document. You can optimize the printing process by configuring the print settings. This topic describes the [Image] settings. Define the [Color quality] settings Setting Description [Resolution] The resolution that you can select depends on the printer.
Define the [Image] settings Setting Description [Information bar] You can add an information bar to the printed pages. The drop-down list contains the available information bars of the selected printer. You can define the location and the alignment of the information bar. This setting is not available for all printer models. [Trapping] Printer misregistration can cause gaps between colors on the printed pages. You can enable [Trapping] to compensate for potential gaps between colors.
Colour settings Setting Description [Brightness] You can overrule the defined [Brightness] settings in the document, without losing the original [Brightness] settings. • [Printer default] • [Custom] This setting is not available for all printer models. [Contrast] You can overrule the defined [Contrast] settings in the document, without losing the original [Contrast] settings. • [Printer default] • [Custom] This setting is not available for all printer models.
Colour settings [Custom color pre-sets] window The printer controller uses the embedded color profiles and rendering intents of the objects in the document. Objects with a color specification in DeviceRGB or DeviceCMYK have no embedded color profile and rendering intent. For these objects a default input color profile and rendering intent are defined by the printer driver for optimal print quality. Setting Description [Name] The name of the color pre-set.
Colour settings Setting Description [PDF overprint simulation] By default, when you print opaque, overlapping colors, the top colour knocks out the area underneath. Overprinting prevents knockouts and makes the topmost overlapping printing ink appear transparent in relation to the underlying ink. This setting is used by Adobe Acrobat. This setting is not available for all printer models.
Colour settings Setting Description [Rendering intent] The [Rendering intent] defines the color conversion strategy that is needed because colour gamuts differ per device (monitors, printers). The required print quality determines the rendering intent you need for an optimal color conversion. The following options are available. • [Absolute colorimetric] The exact colors that are within the gamut of the printer are kept, even the colors near the white point. Prints white areas with a light background.
Colour settings Setting Description [Rendering intent] The [Rendering intent] defines the color conversion strategy that is needed because colour gamuts differ per device (monitors, printers). The required print quality determines the rendering intent you need for an optimal color conversion. The following options are available. • [Absolute colorimetric] The exact colors that are within the gamut of the printer are kept, even the colors near the white point. Prints white areas with a light background.
Define the [Finishing] settings Define the [Finishing] settings Introduction The print settings are retrieved from the document. You can optimize the printing process by configuring the print settings. This topic describes the [Finishing] settings. Define the [Finishing] settings Setting Description [Finishing] You can overrule the defined finishing settings in the document, without losing the original finishing settings. • [As in document] Print the document with the original finishing settings.
Define the [Finishing] settings Setting Description [Trimming mode] • [Off] • [From] Only the front edge of the page is cut. Use the [Finishing size] option to define the page size after trimming. The drop-down list contains predefined page sizes, e.g. A4. Or you can select the [Custom] value to define the width of the page yourself. • [Front, top, bottom] The front edge and the top and bottom of the page are cut. Use the [Finishing size] option to define the page size after trimming.
Define the [Delivery] settings Define the [Delivery] settings Introduction The print settings are retrieved from the document. You can optimize the printing process by configuring the print settings. This topic describes the [Delivery] settings. Define the [Output] settings Setting Description [Destination] Define to which queue of the selected printer you want to print.
Define the [Delivery] settings Setting Description [Swap pages] Use this setting to turn the pages in the [Output location]. Example Normal order: 1-2 3-4 5-6 7-8 9-10 [Swap pages]: 2-1 4-3 6-5 8-7 10-9 NOTE [Swap pages] & [Reverse order]: 9-10-7-8-5-6-3-4-1-2 [First sheet to end] Select this setting if you want to move the first sheet to the end of the job. You can use this setting, for example, if the first A3 sheet is used as a cover sheet for the rest of the A4 job.
Define the [Accounting] settings Define the [Accounting] settings Introduction The print settings are retrieved from the document. You can optimize the printing process by configuring the print settings. This topic describes the [Accounting] settings. The accounting information is stored in a log file on the controller. The administrator configures when the [Accounting] settings are available to you. Define the [Accounting] settings 332 Setting Description [Account ID] Type the [Account ID].
Buttons Buttons Introduction The [Print] dialog contains buttons that allow you to restore the default print settings or restore the last used print settings. You can create a test print and submit or cancel your print job. Buttons Button Description [Print settings] Click this button to change the printer settings. • [Defaults] Restore the default print settings as defined in the application. • [Last saved] Restore the last saved print settings from the document.
Buttons 334 Chapter 11 - The Print dialog PRISMAprepare v6.
Chapter 12 Configure printer-related settings in the administration console
Introduction Introduction Users can configure printer-related settings in the administration console. Introduction Procedure 1. You can configure the [Printer settings] in the [Printer settings] administration console. 2. You can configure the [Finishing templates] in the [PRISMAprepare Administration]. 3. You can configure the [Punch patterns] in the [PRISMAprepare Administration]. NOTE You need system administration rights to configure any other settings in the [PRISMAprepare Administration].
Configure the printer settings Configure the printer settings Introduction You can configure the [Printer settings] in the [Printer settings] administration console. Procedure 1. Open the [Printer settings] administration console via the Start menu. 2. Double-click the [Printer settings] option in the right-hand pane. 3. Configure the [Printer settings]. Click the [Help] button to read how you can configure the [Printer settings]. PRISMAprepare v6.
Configure the finishing templates Configure the finishing templates Introduction You can manage the specific finisher templates for the finishers that are available to the users. The finisher template defines which fold, punch and staple options are available for a specific finisher. The related finishers can be in-line or off-line finishers. Only the generic templates for staples is always available to the users. The generic templates for punch, fold and booklet can be made available to the users.
Configure the punch patterns Configure the punch patterns Introduction The punch patterns define the punch parameters for pre-punched media. You can also create punch patterns for custom pre-punched media. The punch patterns are available in the media catalog. Select the correct punch pattern for pre-punched media to improve the preview of your document. The punch patterns can also be read from finishing templates that contain punch patterns. NOTE Generic punch patterns cannot be removed or replaced.
Configure the punch patterns 340 Chapter 12 - Configure printer-related settings in the administration console PRISMAprepare v6.
Chapter 13 The command line interface
Introduction You can print a job via the command line interface (CLI). If you don't define any parameters in the CLI and the job is page programmed: • The job is printed with the print settings that are saved in the job. And • The job is printed on the printer that is saved in the job. If you don't define any parameters in the CLI and the job is not page programmed: • The job is printed on the default printer with the default print parameters. The syntax of the CLI [cmd /C] PRISMAprepare.
Setting Description /F • With parameter "/F": Preflight is applied when opening the document. The rules configured for automatic preflight are used. • Without parameter "/F": No preflight is applied when opening the document, even if automatic preflight is enabled in the application. Parameter "/F" can be overruled by parameter "/T".
Setting Description /VDPL Use parameter '/VDPL' to define the path and the name of the [VDP] data file for variable data documents. The path and the name must be enclosed between double quotes. For example: "C: \My Folder\My VDP data file.xml". • With parameter '/VDPS': The data source file defined with parameter '/VDPS' is used instead of the data source file defined in the [VDP] data. • With parameter '/T': The [VDP] data is applied to the document before the template(s) are applied.
Setting Description /C The number of copies between 1 and 65535. The defined number of copies overrules the number fo copies which is saved in the job. If /C is not defined, the number of copies which is saved in the job is used. Otherwise, one single copy is printed. If parameter '/T' and parameter '/C' are used, the parameter '/C' overrules the number of copies that is defined in the template(s). If parameter '/I' and parameter '/C' are used, the print dialogue of the application opens.
Setting Description /SPM Use parameter '/SPM' to specify the metric system used during the Proof PDF generation. The parameter is followed by one of the values Metric or Imperial. The strings are case-insensitive. If not specified, the default Proof PDF metric system is used. The parameter is ignored if the command line contains no Proof PDF request be it via the /SP parameter or via a template (/T).
Setting Description /SPB Use parameter '/SPB' to specify the background image used during the Proof PDF generation. The parameter is followed by the complete path to the file containing the background image. The supported file types are tif, tiff, jpg, jpeg, bmp, gif and png. If not specified, the default background image is used. The path must be enclosed between double quotes. For example: "C:\My Folder\images".
Setting Description /I Use parameter '/I' to open this application. You can edit the job in the application. Parameter '/I' can be used in combination with other parameters. See the descriptions of the parameters for detailed information. /Finishing Use parameter '/Finishing' to create a JDF finishing ticket for a near-line finisher. The parameter can be followed by the name of a finishing flow. The name must be enclosed between double quotes. For example: "name".
Setting Description 1056 The application is already running. 30000 The license is invalid. 30001 The license server contains an invalid floating license. 30002 Connection error for the license server. Cannot retrieve a floating license. 30003 The license server encountered an error. Cannot retrieve a floating license. 30004 The license is expired. 30005 The maximum number of users is reached for this floating license. 30009 The version is incorrect. 40000 The template is executed.
Chapter 13 - The command line interface PRISMAprepare v6.
Index Index Ghost page..............................................................52 A Absolute colorimetric...........................................323 AdobeRGB1998.....................................................323 All back sides........................................................ 213 AppleRGB..............................................................323 Area inside guidelines....................................64, 146 Area selection tool..........................................
Index Ghost page............................................................184 Ghost pages - remove from PDF.........................310 H Half-fold...................................................................54 Halftone................................................................. 323 Header and footer.................................................233 Header row Reset................................................................155 Set........................................................
Index Proof PDF - Define the Proof PDF options............ 34 Proof PDF - Email server options.......................... 32 Proof PDF - SMTP server configuration................32 Proof PDF banner note...........................................32 Proof PDF requirements.........................................32 Proof print............................................................. 333 R Recent files..............................................................27 Rectangle selection tool.................
Index 354 PRISMAprepare v6.
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