User guide PRISMAprepare
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Contents Contents Chapter 1 Introduction.........................................................................................................................7 Software version.............................................................................................................................................. 8 What's new in software version 7.1.1.............................................................................................................9 Supported file formats..................
Contents Correct pages..................................................................................................................................................59 Rotate a page............................................................................................................................................59 Mark or unmark pages.............................................................................................................................60 Convert to grayscale................
Contents Allocate pages.............................................................................................................................................. 121 Insert blank sheets................................................................................................................................. 121 Insert blank pages.................................................................................................................................. 122 Repeat pages.......................
Contents 6 PRISMAprepare v7.1.
Chapter 1 Introduction
Software version Software version This documentation describes the functionality of PRISMAprepare v7.1.1. 8 Chapter 1 - Introduction PRISMAprepare v7.1.
What's new in software version 7.1.1 What's new in software version 7.1.
Supported file formats Supported file formats PDF is the preferred file format for PRISMAprepare. Next to PDF files, PRISMAprepare can open a number of non-PDF file formats. These files are automatically converted to PDF when the files are opened. To convert files automatically, you need Microsoft Office 2010, or higher. Any file format accepted by Microsoft Office can be used. 10 Chapter 1 - Introduction PRISMAprepare v7.1.
List of concepts List of concepts Media size The width and the height of the physical sheet. Page size The width and height of the digital image of a page. Page content All digital information of the page, e.g., text, images, frames, etc. The digital image contains all digital information. Blank page A blank page is an empty page created by the user and inserted in the PDF file. A blank page has no content but can have tab caption, [Bleed tabs], stamps and header and footer.
List of concepts The document consists of separate sheets. You can add finishing on a sheet level. "Normal" is the default document type. [Booklet] In a [Booklet] there are multiple sheets folded in 4 panels with one fold in the centre. Each panel is a separate PDF page. The sheets are folded inside each other. This application puts the pages correctly on the sheets. For example, the pages 1 and 8 are printed on one side of the sheet. The pages 2 and 7 are printed on the other side of the sheet.
List of concepts • [Octavo signature book]: eight pages are imposed on each side of a sheet of paper. When each sheet is folded twice, a booklet is generated. • [Quarto signature book]: four pages are imposed on each side of a sheet of paper. When each sheet is folded three times, a booklet is generated. [Signature book] is applied to all pages in the document. Color Setting Description [Saturation] Saturation is the hue of a color relative to its own brightness.
List of concepts A variation is the [Simple gatefold]. One sheet folded in 8 panels. The left and right edges fold inward with parallel folds and meet in the middle of the sheet without overlapping. Each side of a sheet is a PDF page. [Gatefold] and [Simple gatefold] are applied to all pages in the document. Half-fold In a [Half-fold] there is one sheet folded in 4 panels. The sheet is folded along a fold at the centre, parallel to the short-edge of the page. Each side of a sheet is a PDF page.
List of concepts [Parallel fold] In a [Parallel fold] there is one sheet folded in 8 panels. The sheet is folded in half and then folded in half again with a fold parallel to the first fold. Each side of a sheet is a PDF page. To allow the panels to nest inside each other properly, the two inside folded panels are slightly smaller than the two outer panels. [Parallel fold] is applied to all pages in the document. Sheet One sheet contains one or more pages.
List of concepts [Tri-fold out] In a [Tri-fold out] there is one sheet folded in 6 panels. The two parallel folds go in opposite directions. Each side of a sheet is a PDF page. This is a simple zig-zag fold where each panel is about the same size. [Tri-fold out] is applied to all pages in the document. [Z-fold] The [Z-fold] is a variation of the [Tri-fold out]. In an [Z-fold] one panel is twice the size of the other two. [Z-fold] is applied to one sheet in the document.
Chapter 2 Configure the application
Configure the general options Configure the general options In this dialog, you can configure: • A number of general settings for the application. These settings are applied to the application when you click button [OK]. • A number of general settings for all documents. These settings are applied when you open a document. General settings for the application 1. Click [Tools] - [General options]. 2.
Configure the general options General settings for all documents 1. Click [Tools] - [General options]. 2. [Assign pick list media for folded sheets] This option defines the media assignment when the [Document type] is set to [Booklet]. • [To pages] Assign the media only to the selected pages of the booklet. • [To whole sheets] Assign the media to the sheets of the selected pages. For example, a sheet in a booklet can contain four pages.
Configure the general options for the current document Configure the general options for the current document The options in this dialog are valid only for the current document. 1. Click [Document] - [Document options...]. 2. [PDF annotations] This option defines which PDF annotations are allowed in the current document. The application can only handle stamps and markups. The PDF annotations setting is not automatically available in the [Production] workspace.
Configure the general settings for non-page programmed documents Configure the general settings for non-page programmed documents The settings in this dialog will be applied to a non-page programmed document when you open the document. 1. Click [Tools] - [Clean document options]. 2. Configure the general settings for non-page programmed documents. Setting Description [Open 'Save as' dialog for converted documents] This option enables the [Save as...
Configure the general settings for non-page programmed documents Setting Description [Convert PowerPoint to PDF options] The default options used when you import PowerPoint files. • [Full page slides] Import all slides as separate pages. The layout and page options as defined in PowerPoint are used. • [Handouts] Combine one or more slides on one page. Define the number of slides per page. You can also define the order of the slides. • [Notes pages] Put one slide and its notes per page.
Change the unit of measurement of PRISMAprepare from U.S. to Metric, or vice versa Change the unit of measurement of PRISMAprepare from U.S. to Metric, or vice versa You can change the measurement units PRISMAprepare came with. For a full change of the measurement units, you need to make changes in two locations: 1. Configure the regional settings in the operating system: PRISMAprepare uses the regional settings to configure, for example, the rulers in the preview.
Customize the toolbar Customize the toolbar The customizable toolbar allows you to add, move and remove buttons. Do the following steps to customize the toolbar: 1. Click [View] - [Customize toolbar...]. 2. Drag and drop the button on the toolbar to add buttons or drag a button from the toolbar to remove a button. • In the view option you can select different sizes and layouts for the buttons. • Use 'Revert to default layout' to get the default buttons and view option. 3. Click [OK].
Add colors to the color palette Add colors to the color palette The color palette offers users the possibility to store and manage colors within the application. The palette can contain colors from the [RGB], [CMYK] and [Grayscale] color space. It is not a complete library, but a means to quickly access the most-used colors and the colors from the document. The user can add, copy, edit and delete colors from the palette. Pantone Spot Colors libraries are automatically installed.
Add colors to the color palette Select a library from the drop-down list. Select the spot color from the list of colors. You can type - part of - a spot color name in the [Name] field and click the [Filter] button. A subset of the available spot colors is displayed. Click [OK] after you have selected a spot color. The name of the default spot color is automatically used for the [Spot color name] option. It is recommended that you change the [Spot color name] if you can change the [Tint] of the spot color.
Manage media Manage media Add media to the media catalog This application offers a default media catalog which contains the most used media types. You can assign the media to selected pages. Click on a column header to sort the media catalog. You can sort ascending and descending. Drag the separators to change the width of the columns. 1. Click [Tools] - [Media] - [Media catalog]. 2. Click [New]. The [New media] dialog will appear. 3. Configure the media settings.
Add media to the media catalog Setting Description [Preprinted] Select [Preprinted] to indicate that the media is pre-printed (for example with a company logo). [Thickness] Specify the media [Thickness]. This media thickness is used to determine the default [Creep compensation] in case of Booklets. NOTE The [Preview] section gives you a rough overview of the specified media. 4. Click [OK]. 28 Chapter 2 - Configure the application PRISMAprepare v7.1.
Manage media Manage media 1. Click [Tools] - [Media] - [Media catalog]. 2. You can manage the media: Action Description Edit 1. Select a media and click [Edit]. 2. Edit the media properties and click [OK] to save the changes. You can edit the properties of any media in the [Media Catalog]. If the media is used in your document, the media properties in the document are not changed. If you want to use the edited media in the document, then you must assign the concerning media to the document. Delete 1.
Export the media catalog Export the media catalog A message is shown when a printer does not support the export, or merge, of a media catalog file. You cannot export an empty media catalog. 1. Click [Tools] - [Media] - [Media catalog]. 2. Click [Export]. 3. You can export the media catalog directly to a printer or to an XML file. • [Export to printers] You can only export the media catalog to printers driven by a PRISMAsync Print Server. 1.
Import the media catalog Import the media catalog 1. Click [Tools] - [Media] - [Media catalog]. 2. Click [Import]. 3. You can import the media catalog file directly from one or more printers, or from an XML file. • [Import from printers] You can only import the media catalog from printers driven by a PRISMAsync Print Server or by a Fiery Print Server. 1. The printer must be switched on during the import of the media catalog. 2. Select the printer(s).
Restore the default media catalog Restore the default media catalog You can manually add media to the media catalog, or you can import media from a printer or from an XML file. However, you can always restore the default media catalog. The existing media catalog will be replaced with the default media catalog. Any non-default media will no longer be available in the catalog. If non-default media is used in your document, the media is not deleted from your document. 1.
Order new media Order new media On the 'Océ Media Guide' website you can find compatible Océ media for your printer, copier or laminator. Detailed information is available on this website for all Océ media. 1. Click [Tools] - [Media] - [Order media]. The 'Océ Media Guide' website appears. PRISMAprepare v7.1.
Manage the automation templates Manage the automation templates You can automate a repetitive task so that you can do the task again with a single click. You can create an automation template for each repetitive task. For example, you want to apply the same layout to certain documents. Each template is added to the template catalog. The templates are displayed alphabetically in a list. They can be applied manually or automatically.
Edit an automation template Edit an automation template You can edit a subset of the settings of an existing automation template, but you cannot delete any settings. You can save the subset of settings to a parameter file. The other settings of the automation template will not be saved. You can use the parameter file to apply the changed settings to automation templates in the hot folders. 1. Click [Tools] - [Automation templates] - [Automation template catalog]. 2.
Edit an automation template Setting Description [Specify the production settings] Change the number of sets. In the [Production] workspace, change the number of sets when you create the automation template. See icon: Change the job name. In the [Production] workspace, change the job name when you create the automation template. Click icon: Change the file name and location for the PDF file when you print to PDF. When you create the automation template: 1.
Manage the automation templates Manage the automation templates 1. Click [Tools] - [Automation templates] - [Automation template catalog]. 2. Select an automation template. Either: Action Description Rename 1. Click [Rename]. 2. Type a name and a description for the automation template. • Enable the [Add to pick list] option to add the template to the [Pick list]. The [Pick list] is a subset of the [Automation template catalog].
Export the automation templates Export the automation templates You can export one or more templates from PRISMAprepare. The data source and images must remain in the same location as they were when you exported the VDP settings. If their location changes, the links to these variables become invalid in the XML file. 1. Click [Tools] - [Automation templates] - [Export automation templates]. 2. Select the template(s) that you want to export. Enable option [Export all] to select all templates. 3.
Manage stamps Manage stamps Create a new stamp Stamps can be configured as watermarks, stamps, logos, static barcodes, signatures, etc. You can create multiple stamps. The stamps are added to the stamp catalog. 1. Click [Tools] - [Stamps] - [Stamp catalog...]. 2. Click [New]. 3. Type a name for the stamp. 4. Define the type of stamp: • [Text] 1. Define the text of the stamp in the text area. Select the options that you want to apply to the default font, such as font style and font size. 2.
Manage stamps Manage stamps You can apply more than one stamp to the pages. The application makes a distinction between stamps in the stamp catalogue and stamps that are applied to the document. Once a stamp is applied to the document, the applied stamp becomes part of the page programming of the document. When you edit the applied stamp, the stamp is changed in the document. The original stamp in the stamp catalog is not changed. When you edit the original stamp, the stamp is changed in the stamp catalog.
Manage stamps Delete a stamp This operation has no impact on stamps that are applied to the document. 1. Click [Tools] - [Stamps] - [Stamp catalog...]. 2. Select the stamp that you want to delete. 3. Click [Delete]. 4. Confirm that you want to delete the stamp. PRISMAprepare v7.1.
Export the stamps Export the stamps You can export one or more stamps from the stamp catalog. 1. Click [Tools] - [Stamps] - [Export stamps]. 2. Select the stamp(s) that you want to export. Enable option [Export all] to select all stamps. 3. Click [Export]. 4. Browse to the location where you want to save the file. 5. Enter a file name and click [Save]. The stamps are saved in a zip file. Import the stamps You can import one or more stamps into the stamp catalog. 1.
Start an external application Start an external application You can modify selected pages in an external application. When you close the external application, you import the updated pages into your document. NOTE The administrator defines which external applications are available in the 'Tools' menu. 1. Select the pages that you want to use in the external application. An external application can be configured to accept only 1 PDF page.
Configure the proof PDF settings Configure the proof PDF settings A document prepared with PRISMAprepare can be proofed before production. A PDF of the prepared document is generated, showing realistic pictures of the product, with all the finishing artifacts (punched holes, staples, tabs …) and containing page media information. This generated PDF file is called a [Proof PDF]. A proof PDF is used to show a customer the final layout of the product before final production.
Configure the proof PDF files Configure the proof PDF files 1. Click [Tools] - [Proof PDF] - [Proof PDF options...]. 2. You can select a background image to be used on all the pages of the proof PDF. You can select a background image: • From a list of predefined images installed with PRISMAprepare. Click the drop-down list. • From an image of your own on your system. Use the [New...] button to import your own picture in PRISMAprepare.
Configure printers and printer-related settings Configure printers and printer-related settings You can configure printers and a number of printer-related settings in the [PRISMAprepare Administration]. You need system administration rights to configure any other settings in the [PRISMAprepare Administration]. Configure the printer settings You can use the printer discovery tool to easily add printers to PRISMAprepare.
Chapter 3 Generic options for all workspaces
Introduction Introduction PRISMAprepare is a professional and productive make-ready application. The application offers three dedicated workspaces to prepare your document: • The [Pages] workspace Collect the pages for your document and adjust the content of the pages. • The [VDP] workspace Use basic functions to generate documents with variable data. The variable data is retrieved from an external data source. • The [Document] workspace Transform a set of pages into a fully prepared document.
The [Structure] view The [Structure] view offers an overview of the structure of your document. You can navigate within your document and select pages. 4. The [Preview] view The preview view is a WYSIWYG preview that shows all settings that affect the appearance of your document. For example staples, tab captions, page numbers, and so on. 5. The navigation bar Use this navigation bar to switch between the available workspaces. 6.
The [Structure] view Footer Tool Description Click the [Collapse all groups] button to collapse all page groups that use the same media. This option is also available via [View] - [Collapse all groups]. Click the [Expand all groups] button to expand all page groups that use the same media. This option is also available via [View] - [Expand all groups]. Enter page numbers Enter page numbers or page ranges in the [Pages] field to select pages. The character n is used to define the last page.
Icons Icons Icons give feedback about the sheets and page settings in the [Structure] view. Icons Description Page column The page icon refers to a single page. This icon appears when you move a page. This icon refers to a disabled page. It appears when a page cannot be selected. If the page is a scanned page, this icon is displayed on top of the page icon. NOTE This icon is only visible in the [Pages] workspace.
Icons Icons Description With these icons, you can expand or collapse a group of pages. Page size column This icon refers to portrait pages of A4-like size. This icon refers to landscape pages of A4-like size. This icon refers to portrait pages of A3-like size. This icon refers to landscape pages of A3-like size. These icons refer to pages with fold settings. Media column This icon refers to portrait pages of A4-like size. This icon refers to landscape pages of A3-like size.
Icons Icons Description Section column This icon refers to a section. This icon refers to one or more collapsed sections. Output group column This icon appears when the finishing setting for this page is set to one staple. This icon appears when the finishing setting for this page is set to two or more staples. This icon appears when the finishing setting for this page is set to [Other binding]. Hole punch column This icon appears when a page contains hole punch settings. PRISMAprepare v7.1.
Undo and redo commands Undo and redo commands Every command in this application can be undone or redone until you save the document. 54 Command Description [Undo] Click [Edit] - [Undo] to undo the previous command. You can undo commands until there are no more commands to undo, or until you save the document. [Redo] Click [Edit] - [Redo] to redo the previous undone command. You can redo commands until there are no more commands to redo, or until you save the document.
Repeated selection Repeated selection You can make repeated selections in your document. A repeated selection consists of two or more pages that will be repeated in the document. The repeated selections are marked with horizontal separation lines in the [Structure] view. When you select and configure a page in a repeated selection, the same page is selected and configured in all repeated selections. Pages that are excluded from the repeated selections are grayed.
Collect pages Collect pages During the 'Collect pages' phase, you collect all pages for your document. At the end of this phase your document contains all pages in the correct order. You can combine two or more files into a single document. PRISMAprepare lets you preview and arrange the pages. You can delete unwanted pages and move pages in the document. Insert pages You can insert all pages of an external PDF file in your document. It is not possible to insert a subset from an external PDF file.
Import a file from a TWAIN scanner 3. Browse to a file, or import the pages from a TWAIN scanner. 4. Configure the settings for the replacement pages: • [Use page properties of] Select the page programming settings: • Select option [Inserted file] to keep the page programming settings of the replacement pages. A page programmed PDF file can use settings that are incompatible with the current document. This option is then disabled. The pages receive the page programmed settings of the current document.
Share pages between instances of PRISMAprepare Share pages between instances of PRISMAprepare You can open PRISMAprepare multiple times in the same Microsoft Windows session. You can use pages between instances of PRISMAprepare via the clipboard. 1. Share the pages 1. Select the pages that you want to use in another instance of PRISMAprepare. 2. Click [Edit] - [Copy]. The selected pages are exported to the Microsoft Windows clipboard. 2. Use the pages 1.
Correct pages Correct pages During the 'Correct pages' phase, you determine the layout of your document. The content and layout of the pages within your document are correct at the end of this phase. Rotate a page NOTE If the selected pages have [Tab] media, you can only rotate the pages 180 degrees. 1. Select the pages that you want to rotate. All pages of the booklet are rotated: • If the selected pages are part of a [Booklet], or • If a fold setting is applied to the whole document. 2.
Mark or unmark pages Mark or unmark pages You can mark or unmark pages. You can process the marked pages separately from other pages of the document, for example: • Print only the marked pages, or do not print the marked pages. • Print only the color marked sheets on a color machine. • Use inserts for the marked pages when you print your document. • Use a different tray for the marked pages when you print your document. Mark or unmark pages 1. Select the pages that you want to mark or unmark. 2.
Mark or unmark pages 4. Exclude grayscale images from the color detection: Pages with grayscale images can be marked as color pages by the color detection process. Increase the value of the [Grayscale tolerance] option to exclude grayscale values from the color detection. The threshold can range from 0% to 20%. • [Grayscale tolerance] = 0%: The page is marked as a color page when one grayscale pixel is detected.
Convert to grayscale Convert to grayscale You can convert one ore more pages to grayscale. For example, the document contains images with a [Color space] other than [RGB], [CMYK] or [Grayscale]. You cannot edit these images. When you convert the pages with the images to grayscale, you can also edit the images. Color images can be converted to grayscale images. Grayscale images are also known as blackand-white images.
Enhance your document Enhance your document Apply an automation template You can automate a repetitive task so that you can do the task again with a single click. You can create an automation template for each repetitive task. For example, you want to apply the same layout to certain documents. Each template is added to the template catalog. The templates are displayed alphabetically in a list. You can apply one template at a time to your document.
Edit and apply an automation template Edit and apply an automation template You can edit a subset of the settings of an existing automation template just before you apply it to the current document. 1. Click [Document] - [Apply automation template] and select an automation template from the pick list. Or: Click [Document] - [Apply automation template] - [From automation template catalog...]. Then, select an automation template from the catalog. 2. Select an automation template and click [Edit and apply].
Edit and apply an automation template Setting Description [Specify the production settings] Change the number of sets. In the [Production] workspace, change the number of sets when you create the automation template. See icon: Change the job name. In the [Production] workspace, change the job name when you create the automation template. Click icon: Change the file name and location for the PDF file when you print to PDF. When you create the automation template: 1.
Preflight documents Preflight documents The preflight operation checks if any rules are violated in the document(s). The set of rules is fixed. All add-ons (stamps, header and footer, bleed tabs, …) and images added by the operator are not preflighted. If enabled, the automatic preflight operation is applied when a document is being opened, inserted or replaced. You can always apply a manual preflight to an opened document. A preflight report and an annotated file are generated.
Preflight your document manually • • • • You can configure this rule. The preflight operation can fix the violations detected by this rule. [Image resolution is too low rule] You can configure this rule. The preflight operation cannot fix the violations detected by this rule. It is recommended that you fix these problems manually before you print the job. [Transparency rule] You cannot configure this rule. The preflight operation cannot fix the violations detected by this rule.
Enable automatic preflight Enable automatic preflight Additional action Description Undo the preflight of the document • Undo is available after a manual preflight only if fixes were applied; it removes the fixes applied on a document, except those concerning the fonts. However, Undo is always available in template recording mode. • If not saved yet you can also open the file menu and use [Revert to last saved] 1. 2. 3. 4. Click [Tools] - [Automatic preflight settings].
Enable automatic preflight • [Restricted permissions rule] This rule is always enabled. You cannot configure this rule. The preflight operation cannot fix the violations detected by this rule. It is recommended that you fix these problems manually before you print the job. PRISMAprepare v7.1.
Change the properties of the document Change the properties of the document The document properties are taken from the corresponding PDF document properties. 1. Click [Document] - [Properties]. 2. Change the properties. 3. Click [OK]. 70 Chapter 3 - Generic options for all workspaces PRISMAprepare v7.1.
Chapter 4 The [Pages] workspace
The toolbar The toolbar Button Description Undo The previous command is undone. Redo The previous undone command is redone. Delete Delete pages Clean-up Clean-up scanned images Size Modify the page size Shift Shift the page content Scale Scale the page content PDF boxes Define the PDF boxes Mask Mask a specific area Split Split pages Rotate - Rotate the pages 90 degrees to the right. - Rotate the pages 90 degrees to the left. - Rotate the pages 180 degrees. Mark - Add a mark to pages.
The toolbar Button Description Edit colors Replace or change one specific color for text and graphic objects. Edit text Use this option to do small changes in the text of the document. Color palette The color palette offers you the possibility to store and manage colors within the application. PRISMAprepare v7.1.
The tools in the preview view The tools in the preview view The preview view is a WYSIWYG preview that shows all settings that affect the appearance of your document. For example staples, tab captions, page numbers, and so on. You can use a number of tools in the [Preview] view. Tool Description Zoom selection Type the zoom factor. Or click [View] - [Zoom]. [Zoom in] or [Zoom out] Or click [Tools] - [Zoom out] / [Zoom in]. [Select page] Or click [Tools] - [Select pages].
The tools in the preview view Tool Description [Repeated selection] Click the [Repeated selection] tool to define repeated selections. A spinbox appears. You can define the number of pages for the repeated selections with the spinbox. [Invert selected area] Click the [Invert selected area] button to select the page content outside the initially selected area. For example, you select a Company logo. Then you click the [Invert selected area] button.
Use guidelines Use guidelines Rulers & guidelines Rulers are displayed at the top and left of the [Preview] view. The units displayed in the rulers depend on the [Region] setting (inches/mm). Guidelines can be placed in the [Preview] view by dragging them from the rulers • Horizontal ruler: horizontal guideline • Vertical ruler: vertical guideline • Intersection of horizontal and vertical ruler: horizontal and vertical guidelines. You can exactly position a guideline.
Group and manage sequential pages Group and manage sequential pages You can group sequential pages that belong together (for example chapters) in a section. You can divide a section into subsections. Up to 5 levels are possible here. A section is indicated by a bar in the [Structure] view. Sections can be used for quick document preparation. For example: insert a tab before each chapter, set an appendix to [1-sided], or force each first page of a section to the front side of a sheet.
Rasterize pages Rasterize pages Use the 'Rasterize' option for scanned pages that are not detected as scanned pages by the application. Question: What happens when I rasterize a page? Answer: Vector graphics, text documents, et cetera are converted into bitmaps when you rasterize a page. When an image is rasterized, the quality of the image decreases. Select the rasterize mode which best describes the pages that you want to rasterize.
Clean-up scanned pages Clean-up scanned pages You can clean-up scanned pages. Click the [Clean-up] button to have these operations available. • Rasterize a page. • Rotate the scanned page content. • Remove all speckles. • Put scanned content straight on a page. • Align the scanned content. • Erase areas of the scanned content. Fold lines and punches are not displayed in the [Clean-up] [Preview] view. Question: Some pages are not recognized as scanned pages.
Despeckle the scanned page content Despeckle the scanned page content Speckles are small defects in a scanned image. The small defects occur as extra pixels or collections of extra pixels in the scanned image. The defects can be caused by dust on the document or on the scanning surface. You can despeckle the page content of scanned pages. NOTE Light gray areas can be considered as noise. 1. Select the scanned pages that you want to clean up.
Deskew the scanned page content Deskew the scanned page content Question: Why does [Automatic] deskew not deskew the page? Answer: 1. The page cannot be deskewed automatically when the deskew angle is greater than 20 degrees. First do a manual deskew and then an automatic deskew. 2. There is too little information or too many graphics on the page to deskew automatically. Deskew manually. 3. Due to the skew algorithm, texts that use non-Latin fonts (e.g. Chinese and Japanese) do not deskew automatically.
Align the scanned page content Align the scanned page content You can align the page content of scanned pages. The purpose of this action is to set the margin of each page at the same location. Question: Why is the content on some pages not aligned? Answer: The content of the selected pages is aligned to the selected object on the current page. If the object is not found on one or more pages, than the content of the concerning pages is not aligned.
Erase parts of the scanned page content Erase parts of the scanned page content You can erase parts of the page content of scanned pages. For example, the scanned page contains punch holes or black strips at the border. 1. Select the scanned pages that you want to clean up. Click [Select] - [Scanned pages] to select all scanned and rasterized pages. • To select a page range: select a page in the structure view, press the key, then select another page.
Correct pages Correct pages During the 'Correct pages' phase, you determine the layout of your document. The content and layout of the pages within your document are correct at the end of this phase. Change the page size You can change the page size and the page content size simultaneously. Or, you can change the page size without changing the page content size. For example, you receive a document with [Letter] size pages. You want to print the document on [A4].
Shift the page content Shift the page content You can shift the content of the page. The whole content of the page shifts with this action. For example, you need to adjust the margins of the pages. Setting Description Center a selected area 1. Select the pages for which you want to shift the page content. 2. To select an area, use the [Select area with rectangle] tool in the footer of the preview. 3. Click [Pages] - [Center selected area]. Now, the selected area is centered on all selected pages.
Scale the page content Scale the page content You can scale the content of the page. Scaling starts from the center of the page. Page content that falls outside the page size after scaling will not be printed. NOTE [VDP frames] are not scaled. 1. Select the pages for which you want to scale the page content. • To select a page range: select a page in the structure view, press the key, then select another page.
Which PDF boxes are used in a page programmed document? Which PDF boxes are used in a page programmed document? The PDF boxes A PDF page may include production-related content that falls outside the boundaries of the finished page. The production-related content can be a bleed area, print marks, etc.
Settings for the PDF boxes Defining the page size PRISMAprepare creates any missing PDF boxes when you open a non-page programmed document in PRISMAprepare for the first time: 1. If no trim box is defined, but a bleed box is defined, then the trim box receives the size of the bleed box. 2. If also the bleed box is undefined, but a crop box is defined, then the trim box and bleed box receive the size of the crop box. 3.
Settings for the PDF boxes Setting Description [Size] Select a predefined trim box size from the drop-down list. The width and length of the selected trim box size is shown. Set the page orientation for the trim box with the [Portrait] and [Landscape] buttons. You can also define a [Custom] trim box size yourself. Alternatively you can drag the trim box to the desired size in the preview. [Position] The application uses the trim box to position a page on a sheet.
Settings for the PDF boxes Setting Description [Size] You can change the size of the crop box with respect to the trim box. Enable option [On all trim box edges] to create an equal distance for all edges of the [Crop box] with respect to the [Trim box]. Disable this option to define custom distances per edge of the [Crop box] with respect to the [Trim box].
Mask parts of the page content Mask parts of the page content You can mask those parts of the page content that you do not want to print. For example, you want to remove a company logo from a document. Applied masks will be scaled, rotated, and shifted along with the content of the pages. NOTE Any mask that you apply on page content disappears when you click the [Clean-up] button. After you close the [Clean-up] dialog, the mask appears again. For example, you have masked some page content.
Split the page Split the page You can split pages of the document. For example, you have received a booklet document with [A3] pages. You want to split all pages to [A4] page size. 1. Select the pages that you want to split. • To select a page range: select a page in the structure view, press the key, then select another page. • To select non-sequential pages: select a page in the structure view, press the key, then select several non-sequential pages. 2. Click [Pages] - [Split]. 3.
Edit an image Edit an image You can change the overall perception of an image. You can edit images with an [RGB], [CMYK] and [Grayscale] color space. Several images can be selected and edited at the same time. If the color spaces are different, only the Saturation and Brightness can be edited. Setting Description [Proof print...] Click this button to create a proof PDF or proof print. A proof is used to show a customer the final layout of the product before final production. Reset your settings 1.
Edit the color of text and graphics Edit the color of text and graphics You can replace or change one specific color of text and graphic objects. Graphic objects are images, line art, PDF objects, etc. When you edit an image in the [Edit colors] dialog, the image becomes a monochrome image in tints of the selected color. You can edit objects with an [RGB], [CMYK] and [Grayscale] color space. There are 3 different tabs with a different function. Setting Description [Proof print...
Edit text Edit text You can edit the text of a PDF document. However, the edit functionality is limited. You can edit a maximum of one line of text at a time. 1. Click [Pages] - [Edit text]. 2. Select one complete line of text or only parts of the line. A blue border is placed around the selected text. 3. Edit the text in the dialog. 4. [Keep width of content box] The content box is the blue border that is placed around the selected text.
Edit text 96 Chapter 4 - The [Pages] workspace PRISMAprepare v7.1.
Chapter 5 The [VDP] workspace
The toolbar The toolbar Button Description Undo The previous command is undone. Redo The previous undone command is redone. [Add text frame] Add text, numbers, dates, etc from a data source to variable data documents. [Add image frame] Add images from a data source to variable data documents. [Add bar code frame] Add barcodes to variable data documents. You can generate barcodes from: • Variable data retrieved from an external data source. You can use static text in combination with the variable data.
The toolbar Button Description Mark Add mark to page(s) Remove mark from page(s) - Add mark to all color page(s) - Add mark to all pages that contain [VDP frames]. [VDP frames] are frames of type [Text frame] and/or [Image frame]. Color palette The color palette offers you the possibility to store and manage colors within the application. You can use the colors for the frames and their text. PRISMAprepare v7.1.
The tools in the preview view The tools in the preview view The preview view is a WYSIWYG preview that shows all settings that affect the appearance of your document. For example staples, tab captions, page numbers, and so on. You can use a number of tools in the [Preview] view. Tool Description Zoom selection Type the zoom factor. Or click [View] - [Zoom]. [Zoom in] or [Zoom out] Or click [Tools] - [Zoom out] / [Zoom in]. [Select page] Or click [Tools] - [Select pages].
The tools in the preview view Tool Description [Previous page] Current page Shows the current page number. [Next page] [Last page] [First variable data document] Select the first row in the data source file. [Previous variable data document] Select the previous row in the data source file. Current row Shows the number of the currently selected row. The content of the currently selected row is displayed in the frames. [Next variable data document] Select the next row in the data source file.
Select a data source Select a data source The data source contains the variable data for the document. The supported data source types are: *.accdb, *.mdb, *.xlsx, *.xls and *.csv. Password-protected data sources of type *.xlsx, *.xls and *.csv are not supported. If special characters are used in a *.csv file, you must define the encoding of the file to display the characters correctly. You must create a schema.ini file at the same location of the *.csv file. The schema.ini file must contain: 1.
Configure the formats of the data source fields You can define a minimum number of digits to express the numbers from the selected field(s). Leading zeros are used to pad the number. If the defined number of digits is too small to express the number, the actual number from the field is used. • [Decimal digits] You can define the number of digits displayed behind the [Decimal separator]. • You can define the [Decimal separator] and the [Thousands separator]. 3. Click [OK]. PRISMAprepare v7.1.
Create a counter Create a counter You can create documents with variable data without using a data source. You can simply use a counter in combination with static text and the print date and print time. You can use the counter in text frames and barcode frames. 1. Click [Variable data] - [New counter]. 2. In the [Start at] box, enter the number you want to start with. 3. In the [Increment] box, enter the incremental value for the counter. 4. Enter the number of rows.
Manage the variable data Manage the variable data Select the variable data You can create documents with variable data. The variable data is retrieved from an external data source. The data source view shows the rows and fields of the selected data source file. The fields of each row contain variable data. By default, all rows are selected. You can unselect the rows that you do not want to print. The variable data from the selected rows is printed. 1.
Manage the frames Manage the frames Add a text, image, or barcode frame You can create documents with variable data. The variable data is retrieved from an external data source. For each text frame, you can use static text in combination with the variable data. You can use the variable data in multiple frames. The settings of each frame are valid for all rows in the data source. A frame can be positioned partially outside the page. For example, to use variable data on [Bleed tabs].
Add a text, image, or barcode frame Setting Description [Field] The drop-down list contains the available column headers of the selected data source. Select one or more column headers from the data source. For each selected row, the variable data is taken from each field of the selected column. The variable data is printed on the master document. You can use fields of type: • Image NOTE If you select a field type other than "Image", a red cross is displayed in the frame in the preview view.
Add a text, image, or barcode frame Setting Description [Format number] This button is available when you select a field of type "number". • [Integer digits] You can define a minimum number of digits to express the numbers from the selected field(s). Leading zeros are used to pad the number. If the defined number of digits is too small to express the number, the actual number from the field is used. • [Decimal digits] You can define the number of digits displayed behind the [Decimal separator].
Add a text, image, or barcode frame Setting Description [Type] • [1D bar code] Linear or 1D barcodes use a series of variable-width lines and spaces to encode data. Linear barcodes hold just a few dozen characters, and generally get physically longer as more data is added. 1D barcodes are dependent on database connectivity to be meaningful. If you scan a UPC code, for instance, the characters in the barcode have to relate to an item in a pricing database to be useful.
Add a text, image, or barcode frame Setting Description [Check sum] or [Error correction] • [1D bar code] Checksum information can be stored in the barcode to verify the barcode is correct. • [2D bar code] There are four error correction levels used for QR codes. Each level adds different amounts of "backup" data to the QR code.
Manage the frames Manage the frames Action Description Edit a frame 1. Double-click the frame that you want to edit. 2. Edit the settings of the frame. 3. Click [OK]. Copy a frame 1. Right-click the frame that you want to copy. The context menu opens. 2. Click [Copy]. The new frame is added on top of the frame it was copied from. 3. Drag the frame to the correct location on the page. Delete a selected frame 1. Right-click the frame that you want to delete. The context menu opens. 2. Click [Delete].
Validate the [VDP] data Validate the [VDP] data Configure the rules used to validate and preflight the [VDP] data The [Validate VDP] operation checks if any rules are violated in the variable data document. This operation uses a number of rules specific for VDP data in combination with a number of preflight rules. The following rules, which are specific for VDP data, are always used.
Export the [VDP] data Export the [VDP] data You can export the [VDP] data to an XML file. The [VDP] data contains: • The properties of the frames which use the variable data. • The location of the data source file. Import the [VDP] data to apply the same [VDP] layout to a document with other content. For example, to create a weekly bulletin. 1. Click [Variable data] - [Export VDP]. The [Export VDP] dialog appears. 2. Browse to the location where you want to save the file. 3.
Import the [VDP] data 114 Chapter 5 - The [VDP] workspace PRISMAprepare v7.1.
Chapter 6 The [Document] workspace
The toolbar The toolbar Button Description Undo The previous command is undone. Redo The previous undone command is redone.
The toolbar Button Description Staple settings - Add staples to pages. - Add saddle stitches to pages. - Remove any staple settings from pages. Punch settings - Define the punch type for one or more pages. - Remove the punch type for one or more pages. Fold settings - Define the fold settings for one or more pages. - Remove the fold settings for one or more pages. Other binding - Add other binding to pages. Document type Define the [Document type] for your document.
The tools in the preview view The tools in the preview view The preview view is a WYSIWYG preview that shows all settings that affect the appearance of your document. For example staples, tab captions, page numbers, and so on. For all fold types which are applied on document level, animations are available to see how the page(s) are folded. See procedure Define the fold settings on page 131. You can use a number of tools in the [Preview] view. Tool Description Zoom selection Type the zoom factor.
The tools in the preview view Tool Description [Repeated selection] Click the [Repeated selection] tool to define repeated selections. A spinbox appears. You can define the number of pages for the repeated selections with the spinbox. [First variable data document] Select the first row in the data source file. [Previous variable data document] Select the previous row in the data source file. Current row Shows the number of the currently selected row.
Group and manage sequential pages Group and manage sequential pages You can group sequential pages that belong together (for example chapters) in a section. You can divide a section into subsections. Up to 5 levels are possible here. A section is indicated by a bar in the [Structure] view. Sections can be used for quick document preparation. For example: insert a tab before each chapter, set an appendix to [1-sided], or force each first page of a section to the front side of a sheet.
Allocate pages Allocate pages During the 'Allocate pages' phase, you allocate pages to sheets. You can also insert sheets to your document. At the end of this phase all pages are allocated to sheets within your document. Insert blank sheets You can insert blank sheets into your document. A blank sheet is shown as two blank pages in the [Preview] view. Insert a blank sheet 1. Select the page where you want to insert a blank sheet. 2. Click [Edit] - [Insert sheet before].
Insert blank pages Insert blank pages You can insert blank pages in your document. Insert a blank page 1. Select the page where you want to insert a blank page. 2. Click [Edit] - [Insert page before]. Use the [Insert page after] option to insert the blank page after the selected page. 3. Select the media for the blank page. In most cases, the media for the blank page is allowed to differ from the media in your document.
Repeat pages Repeat pages You can select one or more pages and repeat these pages in the document. You can pageprogram the original page or pages of the repetition in the pages workspace. The changes are applied to all repeated pages. Setting Description Remove the repeated pages When you remove the repeated pages, the original page remains in the document. 1. Select the repeated pages that you want to remove. 2. Click [Edit] - [Remove repeated pages]. 1.
Setting pages to 1-sided or 2-sided Setting pages to 1-sided or 2-sided You cannot set a page to [1-sided] when that page is set to [Force to back]. 1. Select the pages. 2. Click [Pages] - [1-sided] to allow content only on one side of the sheet. Click [Pages] - [2-sided] to allow content on both sides of the sheet. 124 Chapter 6 - The [Document] workspace PRISMAprepare v7.1.
Forcing pages to one side of a sheet Forcing pages to one side of a sheet Force a page to the front side of a sheet The [Force to front] command sets pages to the front side of a sheet. For example, you can use the [Force to front] command to begin a new chapter on the front side of a sheet. 1. Select the page(s) you want to force to the front side of a sheet. 2. Click [Pages] - [Force to] - [Front].
Define your document Define your document During the 'Define your document' phase you define how your document should look like. At the end of this phase the layout of your document is correct. Assign media to pages In most cases, you can assign media to the selected pages that differs from the media in your document. However, it is not always possible to have different media sizes in your document, for example, when your document is a booklet. In this case, a warning can appear.
Assign media to pages NOTE This option is available when the [Change page size] option is selected. NOTE [VDP frames] are not scaled. PRISMAprepare v7.1.
Set the binding margin Set the binding margin Use this option to create additional white space along the binding edge. You can set the binding margin for each separate page of your document. 1. Select the pages for which you want to set the binding margin. You have to select all pages when you want to set the binding margin for the entire document. 2. Click [Pages] - [Binding margin]. 3. Set the binding margin in the spinbox. 4. Click [OK]. 128 Chapter 6 - The [Document] workspace PRISMAprepare v7.1.
Define the staple setting Define the staple setting The [Staple] option allows you to define the staple settings for one or more pages. 1. Select the pages for which you want to define a staple setting. You have to select all pages when you want to define stapling for the entire document. 2. Click [Pages] - [Staple]. 3. Define the staple setting. Select a staple setting which matches the capabilities of your finisher. • [Staple sections] You can create stapled output groups for one or more sections.
Define the punch settings Define the punch settings The [Hole punch] option allows you to define the punch type for one or more pages. 1. Select the pages for which you want to define a punch type. You have to select all pages when you want to define punching for the entire document. 2. Click [Pages] - [Hole punch]. 3. Define the punch type. Select a punch type which matches the capabilities of your finisher.
Define the fold settings Define the fold settings All fold types are applied to all pages of the document, except the [Z-fold]. The [Z-fold] is the only fold type which is applied on sheet level. This sheet must be bigger than the other sheets of the document. Additional action Description Folded and unfolded view in animations 1. Click [View] - [Folded view]. Or move your mouse over the top or bottom of the page in the [Preview] view. An arrow becomes available. Click this arrow. 2.
Define the header and footer Define the header and footer You can add a header and footer to the pages of the document. Additional actions Description Remove the header and footer • Click [Pages] - [Remove header and footer]. The header and footer are removed from your document. Include or exclude pages from page numbering You can add a header and footer to the pages of the document. The page numbers are added to the header or footer. You can include or exclude pages from the page numbering. 1.
Define the header and footer Setting Description [Page number...] You can add page numbers at the current position in the selected text area. 1. Click [Page number...] and select: • [Start at] to define the first page number to use for the page numbering. • Or simply add the current page number. The page numbering increases for each page. 2. Select the format for the page numbers. 3.
Set to default Set to default The set to default command applies the default properties to the selected page(s). Document settings are not changed with this command. 1. Select the pages to which you want to apply the default settings. 2. Click [Pages] - [Set to default]. The following default properties are applied to the selected page(s): 134 Setting Set to When Fold settings [None] • [Sheet fold] = [Z-fold] • Document fold ([Multi half-fold], [Gatefold], et cetera) and all pages are selected.
Enhance your document Enhance your document During the 'Enhance your document' phase you enhance your document. At the end of this phase you can print your document. Create the tab captions Before you begin Every tab media has a [Cycle length]. The number of tabs shown at one time in the [Preview] view is equal to the [Cycle length] for this tab media. The [Cycle length] is defined in the [Media Catalog] for every tab media.
Import or export the tab captions • Use the [Rotate 180 degrees] option to define the orientation of the caption on the back side of the tab. Not all supported printer models can print on the back side of the tab. You will be notified about this in the notification area when you select that printer. • A tab caption can contain up to three lines of text. Any additional lines of text are printed outside the tab onto the tab sheet. Select this option to crop the text.
Import or export the tab captions 4. Define if you want to use the imported tab captions for: • [This group] The tab captions are added to the current group of tab captions. The tab captions are added before the active row. • [New group] A new group of tab captions is created. The tab captions are added to the new group of tab captions. You must create a group of tab captions for each different tab media that you use in your document. You can define a maximum of 4 different tab groups. 5. Click [OK].
Create the bleed tabs Create the bleed tabs Use the [Bleed tabs] dialog to define the page ranges and captions of the bleed tabs. The [Preview] view shows how the [Bleed tabs] are printed in your document. NOTE A document can contain either bleed tabs or tab media. Additional action Description Remove the bleed tabs 1. Click [Document] - [Remove bleed tabs]. The [Bleed tabs] are removed from your document. 1. Click [Document] - [Bleed tabs]. 2.
Import or export the bleed tab captions 11. Click [OK]. Additional actions The button bar of the tab caption dialog allows you to do the following: Additional actions Description [Delete] Use this button to delete the selected page range. The deleted page range leaves a gap between the defined page ranges. The pages in your document will not be removed. [Up] / [Down] Use these buttons to move the selected tab caption up or down. The color of the tab caption is not moved up or down.
Define the document type Define the document type You can define the [Document type] for your document. The [Document type] is assigned to the entire document. When you change the document type, the staple, fold and punch settings are set to [None]. This chapter describes the possible document types, their constrains and their settings. This application offers additional settings for some document types. For example, a spine caption is only possible for option [Booklet] and option [Perfect Binding].
Define the document type Booklet Setting Description [Binding edge] The position of the binding edge determines how the pages are printed on the paper. You can select the following options: • [Left] The document will be printed so that the pages of the produced document will turn over the left side of the paper. • [Top] The job will be printed so that the pages of the produced document will turn over the top side of the paper.
Define the document type Setting Description [Cover] This option brings up another dialog window. You can select the following options: • [Included in current document] The cover is defined in the current document. • [From file] The cover is not defined in the current document. The [Browse] button is enabled. You can browse to a file which contains a cover. • [The cover has already been created] The document already contains a cover. The cover consists of the first and last page of the document.
Define the document type Setting Description [Page size] Define the [Page size]: • Use [Keep page size] to keep the current page size for all pages with the booklet layout. This means that if your current page size is A4, each page within your booklet layout will be A4. In this case A3 sheets are used when you print the booklet document. • Use [Reduce page size] to resize the pages. This means that if your current page size is A4, each page within your booklet layout will become A5.
Define the document type Setting Description [Tab ordering] Define the order of the tabs. The available values for this option depend on the selected [Binding edge]. The [Tab ordering] option is valid for tabs and [Bleed tabs]. [Finisher] Select the intended finisher for this document. By selecting the intended finisher you can improve the preview of your document. In the [Production] workspace, you decide to which finisher you send your document. [Cover] This option brings up another dialog window.
Define the document type Setting Description [Cover] This option brings up another dialog window. You can select the following options: • [The cover has already been created] The document already contains a cover. The cover consists of the first and last page of the document. • [The cover must be created] The application creates a cover using the first two pages and the last two pages of the document. • [Print on both sides] Print both the inside and the outside of the cover.
Define the document type 146 Setting Description [Cover] This option brings up another dialog window. You can select the following options: • [Included in current document] The cover is defined in the current document. • [From file] The cover is not defined in the current document. The [Browse] button is enabled. You can browse to a file which contains a cover. • [The cover has already been created] The document already contains a cover. The cover consists of the first and last page of the document.
Create the spine caption Create the spine caption Use the [Spine caption] dialogue to define text, a background color and/or a background image on the spine of your document. The image is placed over the background color and the text is placed over the image. You can create a spine caption only if your Document type is [Booklet] or [Perfect Binding]. Additional action Description Remove the spine captions 1. Click [Document] - [Remove spine caption]. The spine captions are removed from your document.
Apply a stamp Apply a stamp Stamps can be configured as watermarks, stamps, logos, static barcodes, signatures, etc. You can create multiple stamps. The stamps are added to the stamp catalog. You can apply more than one stamp to the pages. Applied stamps become part of the page programming of the document. 1. Select the pages to which you want to apply the stamp. • To select a page range: select a page in the structure view, press the key, then select another page.
Chapter 7 The [Production] workspace
The toolbar The toolbar Button Description [View general information concerning your document] View general information concerning your document and the selected printer. Specify the [Operator note]. The [Operator note] is displayed on the operator panel, if your printer supports this functionality. Warning: Error: [View all errors and warnings] PRISMAprepare informs you about settings that are not supported by the selected printer.
The toolbar Button Description [Destination] Select to which queue or DocBox you want to submit the document. All / selected sheets [Print range] Select to print all sheets or only the sheets containing pages which are selected in another workspace. You cannot select pages in the [Production] workspace. [Proof PDF] Click this button to create a proof PDF or proof print. A proof is used to show a customer the final layout of the product before final production.
The tools in the preview view The tools in the preview view The preview view is a WYSIWYG preview that shows how the production settings affect the appearance of your document. You can use a number of tools in the [Preview] view. Tool Description • [Thumbnail view] Click this icon on the left-hand side of the preview to display the thumbnail of each page. All thumbnails are of identical size, independent of the sheet size.
Error avoidance Error avoidance At print time, PRISMAprepare informs you about: • Settings that are not supported by the selected printer. • Issues that you can solve for the selected printer. Click icon [View all errors and warnings] to view the notifications. No icon is displayed when there are no errors, warnings, or information messages. Error avoidance is not available on all the supported printer models.
Production settings Production settings Split & merge Option [Split & merge] becomes available when your document contains marked pages. • [None] The document is printed on one printer. • [Split] The printer only prints the sheets with marked pages. For example, you have marked all color pages in the document. If one side of a sheet is a color page, then the complete sheet is printed on a color printer. The percentage of sheets with marked pages is shown.
Print to PDF Print to PDF 1. In the [Production] workspace, select the printer: PRISMAprepare print to PDF. 2. Click [Print]. The [Print to PDF] dialog opens. 3. You can print the document as one file or as multiple files. Select either: • [File name] Select this option to print the document as one file. Click [Browse...] to configure the name and the location for the PDF file.
Define the [Media] settings Define the [Media] settings The [Media] tab allows you to modify the mapping of the media. All media that is used within your document is displayed here. You can verify if the media in the document is correctly mapped to media in the printer. Setting Description [Media] Use the selection-box to specify the media that you want to print. This allows you to print your job in multiple batches and combine the job afterwards.
Map the media manually in PRISMAprepare or on the Fiery Print Server you have to import the media catalog in PRISMAprepare. You can import the Fiery paper catalog when you use PRISMA Core 6.3.0 or higher. After the import of the media catalog, you don't have to map the media manually anymore. In PRISMAprepare, do: 1. Select the "Production" workspace. 2. Check if the automatic media mapping is correct. 3. If the automatic media mapping is NOT correct, click the pencil icon.
Map the media manually in PRISMAprepare or on the Fiery Print Server To avoid mapping the media manually, you can import the Fiery paper catalog into PRISMAprepare. Firstly, you have to create the required media on the Fiery Print Server. Then, you have to import the media catalog in PRISMAprepare. You can import the Fiery paper catalog when you use PRISMA Core 6.3.0 or higher. After the import of the media catalog, you don't have to map the media manually anymore. On the Fiery Print Server, do: 1.
Map the media manually in PRISMAprepare or on the Fiery Print Server 6. Assign the media to a tray. The job starts printing when the newly created media is mapped to a media in a tray. PRISMAprepare v7.1.
Define the [Layout] settings Define the [Layout] settings The [Layout] tab allows you to specify the imposition of the pages. Optionally, you can configure additional layout settings. For example, you can add print marks like registration marks, barcodes, and color strips to your document. The options in this tab are available in four levels.
Define the [Layout] settings • You can create a custom media size. Select [Custom] from the drop-down list and change the [Width] and [Height]. Define the unit for the custom media. The [Portrait] and [Landscape] settings allow you to specify the sheet orientation. The following settings are disabled when your document contains both portrait and landscape media: [Width], [Height], [Portrait] and [Landscape].
Define the [Layout] settings • [Cut and stack with binding edge inside] The left pages are rotated 180 degrees compared to the right pages. The binding edges of the pages are on the inside of the sheet. • [Cut and stack with binding edge outside] The right pages are rotated 180 degrees compared to the left pages. The binding edges of the pages are on the outside of the sheet.
Define the [Layout] settings second stack starts again on the first sheet and moves down until the last sheet is reached. Et cetera. For example: Your document is 1-sided and contains 40 pages. You have selected [Cut and stack] with two pages horizontal and two pages vertical. So, four pages are printed per sheet. The value of option [Arrange pages on sheet] is [From left to right and top to bottom]. The application starts arranging the pages in four stacks.
Define the [Layout] settings [Automatic gutters] [Manual gutters] • [Gutters for imposition type] Use option [Imposition type] to create a custom arrangement of the pages on the sheets. For example, you have selected [Cut and stack] with two horizontal and two vertical pages per sheet side. Use option [Gutters for imposition type] to define the gutters for the pages imposed on the sheet by option [Imposition type].
Define the [Layout] settings The black marks are positioned differently on the outside fold of each signature in bookbinding to aid in collating. • [Bar code] You can create an automated workflow for finishers by using a barcode and a registration mark for finisher. For example, the automated workflow can be used for the Duplo DC-646. See topic "Automated workflow by using barcodes for finishers, for example, the Duplo DC-646" in the technical service manual.
Define the [Layout] settings 3. 4. 5. 6. 7. 8. Some finishers require a minimum number of digits for the sheet number and/or total number of sheets. The maximum value is 10. "0" is used as padding character. [Type] • [1D bar code] Linear or 1D barcodes use a series of variable-width lines and spaces to encode data. Linear barcodes hold just a few dozen characters, and generally get physically longer as more data is added. 1D barcodes are dependent on database connectivity to be meaningful.
Create a custom imposition template Registration marks print outside the trim area of the page. They can include bulls-eye targets, corner trim marks, etc. These marks allow the operator to accurately align printed pages and better align cuts when trimming. • [File name] Print the file name on each page. • [Print date] Print the print date on each page. • [Remarks] Print the remarks on each page.
Define the [Image] settings Define the [Image] settings The [Image] tab allows you to specify the color and image settings for the document. Not all settings are available for all printer models. Setting Description You can configure a number of the options. Click the pencil icon to open the settings of an option. Click the collapse icon to close the settings of an option. Save your changes. [Resolution] The resolution that you can select depends on the printer.
Define the [Image] settings [Enhanced color rendering] Color rendering relates to the color appearance of printed color pages under a given light source. You can select: • [Printer default] Use the color rendering algorithm of the selected printer. • [On] Use the color rendering algorithm of this application. • [Off] Disable color rendering. This setting is not available for all printer models. [Color bar] You can add a color bar to the printed pages.
Define the [Image] settings [Minimum line width] The minimum line width function is required to keep thin lines visible. The lines in PS/PDF jobs always keep a minimum width of 1/600 inch. However, when you print special data such as CAD drawings, smaller lines may be required. Therefore, you can turn the minimum line width function off. Then even thinner lines will be printed. This option ensures that all lines are visible in the printed document.
Custom color pre-sets [Color pre-sets] A color pre-set is a collection of color and quality settings that matches a specific document type, workflow or color application. The drop-down list contains the available color templates of the selected printer. When the printer is not available, the color templates cannot be loaded. In this case, the default templates are loaded. You can change the settings of the selected color pre-set for the current job only. You cannot save your changes.
Custom color pre-sets [PDF/X output intent] The output intent is defined by a profile. The output intent represents what the author had in mind for the final output of the document. For example, the author creates the document in an RGB color space, but the document must be printed on a SWOP press. In this case, you can select a SWOP profile as the [PDF/X output intent]. [PDF overprint simulation] By default, when you print opaque, overlapping colors, the top colour knocks out the area underneath.
Custom color pre-sets • [Absolute colorimetric] The exact colors that are within the gamut of the printer are kept, even the colors near the white point. Prints white areas with a light background. The out-of gamut colors are mapped to colors on the border of the printer gamut. Details, continuity and contrast in colored areas can be lost due to the mapping. This setting is useful to map spot colors and it is useful to make proof prints.
Define the [Finishing] settings Define the [Finishing] settings The [Finishing] tab allows you to specify the finishing settings for the document. Not all settings are available for all finishers. [Finishing] You can overrule the defined finishing settings in the document, without losing the original finishing settings. • [As in document] Print the document with the original finishing settings. • [No finishing] Print the document without any finishing settings.
Define the [Finishing] settings [Saddle press] Enable the [Saddle press] option to apply mechanical pressure to a folded document. The result is a tightly folded document with a flat spine. Use the [Adjustment] option to increase or decrease the mechanical pressure. This setting is not available for all finishers. PRISMAprepare v7.1.
Define the [Delivery] settings Define the [Delivery] settings The [Delivery] tab allows you to specify how the document must be delivered in the output tray. [Output location] Depending on the configured output locations and the selected printer, you can select an available [Output location]. [Unused cyclic media] Any unused cyclic media, such as tab media, is deposited in an [Output location].
Define the [Delivery] settings [First sheet to end] Select this setting if you want to move the first sheet to the end of the job. You can use this setting, for example, if the first A3 sheet is used as a cover sheet for the rest of the A4 job. [Rotate 180 degrees] The [Output location] of a job can be an external finisher. Some external finishers require a 180 degree rotation of the jobs before the jobs go into the external finisher.
Define the [Accounting] settings Define the [Accounting] settings The accounting information is stored in a log file on the print server. The administrator configures when the [Accounting] settings are available to you. • Type the [Account ID]. • Type the [Cost center]. • Type any additional information. 178 Chapter 7 - The [Production] workspace PRISMAprepare v7.1.
Chapter 8 Configure the Fiery Print Server
Enable the JDF print path on the Fiery Print Server Enable the JDF print path on the Fiery Print Server Introduction You have to enable the JDF print path on the Fiery Print Server and configure its paper catalog as JDF based. Then, PRISMAprepare can send PDF files with a JDF ticket to the Fiery Print Server using the JMF network protocol. Now, PRISMAprepare can also download the media catalog from the printer. PRISMAprepare compares the media used in the document with the media catalog from the printer.
Enable the JDF print path on the Fiery Print Server 2. Click button "Settings...". 3. Select value "JDF based" for option "Specifications to use". 4. Click "Close". You have enabled JDF/JMF on the Fiery Print Server and configured the paper catalog as JDF based. PRISMAprepare can now import the media catalog of the printer for automatic media mapping. PRISMAprepare v7.1.
Media is not mapped automatically. The Fiery Print Server only contains media of type "Insert" Media is not mapped automatically. The Fiery Print Server only contains media of type "Insert" Problem You have to enable the JDF print path on the Fiery Print Server and configure its paper catalog as JDF based. See Enable the JDF print path on the Fiery Print Server on page 180. However, when you enable the JDF print path and set the paper catalog to "JDF based", a problem occurs with existing media.
Media is not mapped correctly. Option "Imageable sides" is disabled for "Insert", "1-sided" and "2-sided" media on the Fiery Print Server Media is not mapped correctly. Option "Imageable sides" is disabled for "Insert", "1-sided" and "2-sided" media on the Fiery Print Server Problem You have to enable the JDF print path on the Fiery Print Server and configure its paper catalog as JDF based. See Enable the JDF print path on the Fiery Print Server on page 180.
Media is not mapped correctly. Option "Imageable sides" is disabled for "Insert", "1-sided" and "2-sided" media on the Fiery Print Server 5. Import the paper catalog of the Fiery Print Server into PRISMAprepare. It is recommended that you select option [Merge with the existing media catalog] when you import the media catalog. Now, PRISMAprepare can use the media of the printer for automatic media mapping. 184 Chapter 8 - Configure the Fiery Print Server PRISMAprepare v7.1.
How to troubleshoot the communication between PRISMAprepare and the Fiery Print Server How to troubleshoot the communication between PRISMAprepare and the Fiery Print Server Introduction Check the steps in the table if the communication between PRISMAprepare and the Fiery Print Server does not work.
How to troubleshoot the communication between PRISMAprepare and the Fiery Print Server 2. 3. 4. 5. 6. • PRISMAprepare is installed. • The "Operator console" of PRISMAaccess is installed. Click: Tools - Internet options. Click tab "Connections", then click button "LAN settings". Enable option "Bypass proxy server for local addresses". Click button "Advanced". Add either the hostname or IP address of each driverless printer to the list of exceptions for the proxy server.
How to troubleshoot the communication between PRISMAprepare and the Fiery Print Server 7. Go to folder "EFI\server\spool\csiatom" and delete any temporary PDF files. 8. Restart the service "Fiery CSI Atom". 9. Wait 5 minutes, or reboot the Fiery Print Server. Now, you can load the media catalog from the Fiery Print Server. 8. If the import of the media catalog results in a connection error: check the media in the media catalog. PRISMAprepare does not support media without media sizes. 1.
Which media properties are supported when mapping PRISMAprepare media to the Fiery paper catalog? Which media properties are supported when mapping PRISMAprepare media to the Fiery paper catalog? Supported media properties for mapping The media attributes as used in PRISMAprepare are mapped to media properties known by the printer. The mapping ensures that the media will be correctly handled by the printer.
Chapter 9 The command line interface
The command line interface The command line interface You can print a job via the command line interface (CLI). If you don't define any parameters in the CLI and the job is page programmed: • The job is printed with the print settings that are saved in the job. And • The job is printed on the printer that is saved in the job. If you don't define any parameters in the CLI and the job is not page programmed: • The job is printed on the default printer with the default print parameters.
The command line interface Setting Description /F • With parameter "/F": Preflight is applied when opening the document. The rules configured for automatic preflight are used. • Without parameter "/F": No preflight is applied when opening the document, even if automatic preflight is enabled in the application. Parameter "/F" can be overruled by parameter "/T".
The command line interface Setting Description /VDPL Use parameter '/VDPL' to define the path and the name of the [VDP] data file for variable data documents. The path and the name must be enclosed between double quotes. For example: "C: \My Folder\My VDP data file.xml". • With parameter '/VDPS': The data source file defined with parameter '/VDPS' is used instead of the data source file defined in the [VDP] data.
The command line interface Setting Description /C The number of copies between 1 and 65535. The defined number of copies overrules the number fo copies which is saved in the job. If /C is not defined, the number of copies which is saved in the job is used. Otherwise, one single copy is printed. If parameter '/T' and parameter '/C' are used, the parameter '/C' overrules the number of copies that is defined in the template(s).
The command line interface 194 Setting Description /SPM Use parameter '/SPM' to specify the metric system used during the Proof PDF generation. The parameter is followed by one of the values Metric or Imperial. The strings are case-insensitive. If not specified, the default Proof PDF metric system is used. The parameter is ignored if the command line contains no Proof PDF request be it via the /SP parameter or via a template (/T).
The command line interface Setting Description /SPB Use parameter '/SPB' to specify the background image used during the Proof PDF generation. The parameter is followed by the complete path to the file containing the background image. The supported file types are tif, tiff, jpg, jpeg, bmp, gif and png. If not specified, the default background image is used. The path must be enclosed between double quotes. For example: "C:\My Folder\images".
The command line interface Setting Description /I Use parameter '/I' to open this application. You can edit the job in the application. Parameter '/I' can be used in combination with other parameters. See the descriptions of the parameters for detailed information. /Finishing Use parameter '/Finishing' to create a JDF finishing ticket for a near-line finisher. The parameter can be followed by the name of a finishing flow. The name must be enclosed between double quotes. For example: "name".
The command line interface Setting Description 1056 The application is already running. 30000 The license is invalid. 30001 The license server contains an invalid floating license. 30002 Connection error for the license server. Cannot retrieve a floating license. 30003 The license server encountered an error. Cannot retrieve a floating license. 30004 The license is expired. 30005 The maximum number of users is reached for this floating license. 30009 The version is incorrect.
The command line interface 198 Setting Description 50099 Unrecoverable error. The script cannot be recorded or replayed. Chapter 9 - The command line interface PRISMAprepare v7.1.
Index Index A Absolute colorimetric...........................................171 AdobeRGB1998.....................................................171 All back sides........................................................ 125 Allocate pages...................................................... 121 Animation..............................................................131 AppleRGB..............................................................171 Assign pick list media for folded sheets...............
Index Input profile...........................................................171 Insert pages.............................................................56 Invert selected area........................................ 74, 100 K Keep page size...................................................... 126 L Last variable data document....................... 100, 118 M Manual preflight operation....................................66 Mark color pages....................................................
Index U Unfolded view.......................................................118 V Validate VDP data................................................. 112 Variable data......................................................... 105 VDP data................................................................113 View all errors and warnings...............................153 Z Z-fold....................................................................... 16 Zoom...............................................
Index 202 PRISMAprepare v7.1.
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