User Manual

Manage the variable data
Select the variable data
You can create documents with variable data. The variable data is retrieved from an external data
source. The data source view shows the rows and fields of the selected data source file. The fields
of each row contain variable data. By default, all rows are selected. You can unselect the rows
that you do not want to print. The variable data from the selected rows is printed.
1. Enable the checkbox in front of a row to select the row. Disable the checkbox to unselect the
row.
Enter row numbers or row ranges in the text field in the footer of the data source view to
select rows. The character n is used to define the last row. Character * defines all rows. For
example: 1,5,9-n.
The variable data from the selected rows is printed.
Additional actions Description
Hide unselected rows • Click the [Hide unselected rows] option to hide the unselected
rows in the data source view. This option is available in the
footer of the data source view.
Show all rows • Click the [Show all rows from the data source] option to show
all rows from the data source. This option is available in the
footer of the data source view.
Set the header row
You can set one of the rows in the data source as header row. The values in the header row are
used as column headers. The data in the rows above the header row is not used when the
variable data document is printed. The rows above the header row are hidden from the data
source view.
1. Right-click a row in the data source view.
2. Select the [Set as header row] option from the context menu.
The row is set as custom header row.
Additional actions Description
Reset the header row • Select the [Reset header row] option from the footer of the data
source view.
The original header row from the data source file is used. All
rows in the data source are available in the data source view.
Sort the columns • Click on a column header to sort the fields in the column. You
can sort ascending and descending.
Use the original order of
the fields in the data
source file
• Click the [Revert to original order] option to use the order of the
fields in the data source file. This option is available in the foot-
er of the data source view.
Manage the variable data
Chapter 5 - The [VDP] workspace
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