Administration guide PRISMAprepare Hot folders
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Contents Contents Chapter 1 Introduction.........................................................................................................................5 Software version.............................................................................................................................................. 6 Introduction.......................................................................................................................................................
Contents 4 PRISMAprepare v7.1.
Chapter 1 Introduction
Software version Software version This documentation describes the functionality of PRISMAprepare v7.1.1. 6 Chapter 1 - Introduction PRISMAprepare v7.1.
Introduction Introduction Hot folders offer a simple way to automate document layout. A hot folder must have different input and output folders. Each hot folder uses one or more filters. One or more automation templates are assigned to the filter. The filter defines which files are accepted by the input folder. When an accepted file passes the filter, the automation templates assigned to the filter are executed. The automation templates generate the required document layout and handling.
Supported file formats Supported file formats PDF is the preferred file format for PRISMAprepare. Next to PDF files, PRISMAprepare can open a number of non-PDF file formats. These files are automatically converted to PDF when the files are opened. To convert files automatically, you need Microsoft Office 2010, or higher. Any file format accepted by Microsoft Office can be used. 8 Chapter 1 - Introduction PRISMAprepare v7.1.
Chapter 2 Manage the hot folders
Manage the hot folders Manage the hot folders The [ Hot Folder Administration ] displays all hot folders. From this view, you can add hot folders and manage the existing hot folders. You have to stop a hot folder before you can edit or delete the hot folder. Status of the hot folders Icons show the status of each hot folder: Icon Description The hot folder is idle. The hot folder is stopped. You can: • Edit or delete the hot folder.
Create a hot folder Create a hot folder You have to stop a hot folder before you can edit or delete the hot folder. 1. Open the [ Hot Folder Administration ] and click [New]. 2. Type a name for the hot folder. 3. Define the input and the output folder. You can store the log files in a dedicated folder. You can create the folders of a hot folder on a network path. Check that the account that runs the 'Hot folders for PRISMAprepare' service is allowed to access the network path.
Create a hot folder The hot folder is created and added to the [ Hot Folder Administration ]. 12 Chapter 2 - Manage the hot folders PRISMAprepare v7.1.
Change the execution of an automation template Change the execution of an automation template You can dynamically change the execution of an automation template for files that are dropped in the hot folder. You need a parameter file that can overwrite certain settings of an automation template. 1. Create a parameter file in PRISMAprepare. See the help file of PRISMAprepare for the subset of settings that you can change for an automation template. 2.
Configure the hot folders for a network Configure the hot folders for a network By default, the local system account runs the 'Hot folders for PRISMAprepare' service. It is recommended that you change the account that runs this service only when: • An input folder or output folder is located on a network path. In this case, you have to use an account that is allowed to access the network path. 1. Run the application [ Hot Folder Administration ] as administrator. 2.
Chapter 3 Hot Folder Monitoring
[ Hot Folder Monitoring Console ] [ Hot Folder Monitoring Console ] The [ Hot Folder Monitoring Console ] gives event information about the [Hot folders]. Each event has a separate line in the [ Hot Folder Monitoring Console ]. Regular events are displayed in black and errors are displayed in red. The feedback area of the dialog displays two types of information: 1. The process that is currently taken place. 2. The number of jobs that are waiting to be processed.
Index Index A Automation template............................................. 11 C Columns.................................................................. 10 F Filter.........................................................................11 Folder on network.................................................. 14 N Network................................................................... 14 P Parameter file..........................................................13 S Status icons...................
Index 18 PRISMAprepare v7.1.
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