Operation guide varioPRINT DP line varioPRINT 115, 130, 140
Copyright and Trademarks Copyright Copyright 2011-2017 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc. Copyright Copyright 2011-2017 Océ. Illustrations and specifications do not necessarily apply to products and services offered in each local market.
Note This Operation Guide is written for world-wide markets. As such it may contain information relating to accessories or licensed functionality not supported by Canon U.S.A., Inc. as of the date of the manual publication.
Contents Contents Chapter 1 Introduction.........................................................................................................................9 Notes for the reader....................................................................................................................................... 10 Users of the print system...............................................................................................................................
Contents Hotfolders........................................................................................................................................................66 Introduction to Hotfolders....................................................................................................................... 66 Activate the Hotfolder Function.............................................................................................................. 67 Create a Hotfolder.........................
Contents Overview of the Available Settings for DocBox Jobs...................................................................125 Edit a Job in a DocBox.................................................................................................................... 142 Combine Jobs in a DocBox (Build Function).................................................................................143 Split a Combined Job in the DocBox..............................................................................
Contents Handle the Media Messages in the Tray-to-Media Mode (PCL).................................................. 211 Handle the Media Messages in the Tray-to-Tray Mode (PCL)..................................................... 212 Chapter 10 Carry Out Copy Jobs...................................................................................................... 213 Copy Your Documents.......................................................................................................................
Contents Add Temporary Media to the Media Catalog...................................................................................... 291 Media indicators Black & White............................................................................................................292 Use the Separation Enhancer............................................................................................................... 293 Adjust the Size of the Bulk Tray......................................................
Contents Replace the Staple Cartridge of the Stapler Unit................................................................................ 427 Replace the Staple Cartridge of the Saddle Stitch Unit...................................................................... 429 Cleaning........................................................................................................................................................ 432 Clean the Scanner Sensors..................................................
Chapter 1 Introduction
Notes for the reader Notes for the reader Introduction This manual helps you to use the varioPRINT DP line. The manual contains a description of the product and guidelines to use and operate the varioPRINT DP line. Definition Attention-Getters Parts of this manual require your special attention. These parts can provide the following: • Additional general information, for example, information that is useful when you perform a task. • Information to prevent personal injuries or property damage.
Users of the print system Users of the print system The varioPRINT DP line enables to set up a flexible and efficient print environment. Default user groups The varioPRINT DP line knows five default customer user groups, each with their default access rights. Users can be member of one or more user groups: default or custom groups. Custom user groups fit your organization or department and are created by the system administrator. The default user groups are: Operators are responsible for print production.
Information in this operation guide Information in this operation guide Contents of this guide Read this operation guide to learn what the varioPRINT DP line product can do for you, how to operate and maintain the print system, and how to use it in a safe way. The guide starts with basic information on the print system (Chapter 2). The ease of operation and the highlights of PRISMAsync are part of Chapter 3.
Chapter 2 Explore the print system
Overview of the varioPRINT DP line Including Accessories Overview of the varioPRINT DP line Including Accessories Illustration NOTE The illustration shows an example of a full varioPRINT DP line product line including most of the available accessories. Contact your local authorized dealer for more information about the possible configurations.
Overview of the varioPRINT DP line Including Accessories Item Component Function 5 Scanner • Scan paper originals. • Copy paper originals. • Perform media registrations. Capacity: A stack of maximum 300 originals. 6 Operator attention light Make the status of the system visible from a distance. 7 Decurler Fixes paper curl caused by heat etc. 8 Inserter Hold the (pre-printed) cover sheets or insert sheets to finish your documents. 9 First stacker High capacity stacker to receive the output.
Printer Only Configuration Printer Only Configuration Introduction Next to the configurations mentioned in section Overview of the varioPRINT DP line Including Accessories on page 14, the varioPRINT DP line also has a printer only version. The printer only version cannot copy and scan. The printer only configuration is a varioPRINT DP line product that doesn't have an ADF. Instead of the ADF the varioPRINT DP line product has a cover. The glass plate and the corresponding scanner are still present.
Naming Conventions for Accessories (Generic Naming in User Interfaces) Naming Conventions for Accessories (Generic Naming in User Interfaces) Generic Naming of Accessories in User Interfaces To improve the readability of texts in User Interfaces of control panels and software, the accessories are generally referred to by their function. The table below shows the naming conventions for accessories (commercial product names and the generic terminology used in User Interfaces).
The Paper Modules The Paper Modules Internal Paper Module NOTE Whenever a number of sheets is mentioned below, the figure is based on media of 80 g/m² (20 lb bond). The varioPRINT DP line contains four integrated, internal paper trays. • Two bulk trays with a capacity of 1,500 sheets each. • Two multi-size trays with a capacity of 500 sheets each. The bulk trays support A4, LTR, 16K, and JIS B5 only. When a bulk tray is configured for one of these media sizes, you can only load media with that size.
Professional stacker / stapler Professional stacker / stapler There are two professional stacker / stapler configurations: the stacker / stapler with booklet maker (Booklet Finisher-W1) and without booklet maker (Staple Finisher-W1). The booklet maker folds and staples booklets. Both finisher configurations can enable the optional punch unit to punch two, three or four holes in the printed output. The dashboard of the control panel displays the status of the staple cartridges.
Professional stacker / stapler 2 1 [3] Internal view of the stacker / stapler and saddle-stitch unit (Booklet Finisher-W1 ) Description internal parts of stacker/stapler 20 1 Punch waste tray, to collect the punch waste. 2 Staple waste tray, to collect the staple waste.
Copy tray Copy tray The copy tray collects the printed output. The copy tray is part of the print module. Printed output goes to the copy tray when no other finishing optionals are part of the print system. The copy tray can have extension guides to collect long sheets. NOTE The copy tray has no empty / full sensor. You must take care that there is enough space to deliver sheets to the copy tray.
Removable Hard Disk (Option) Removable Hard Disk (Option) Introduction to the Removable Hard Disk Introduction The PRISMAsync controller can be equipped with a removable hard disk. The removable hard disk is located behind the horizontal cover in front of the control panel. IMPORTANT Avoid installing the machine at high altitudes above approximately 3,000 meters above sea level, or higher.
Main Parts Main Parts Illustration 2 1 4 3 [6] Main parts of the removable hard disk Part Description 1 Hard disk 2 Hard disk housing 3 Right-hand handle 4 Left-hand latch Canon varioPRINT DP line Chapter 2 - Explore the print system 23
Remove the Removable Hard Disk Remove the Removable Hard Disk Before you begin Shut down the printer completely. Wait until the Sleep button and the On/Off button are off. Procedure Remove the removable hard disk Step Action 1 Open the cover (1) in front of the operator panel. 2 Remove the staple box (2). 3 Remove the lock (3). Illustration 1 2 3 4 Press the left-hand latch (1) of the hard disk housing. The right-hand handle (2) is released.
Remove the Removable Hard Disk Step Action 8 Store the hard disk in a secure place, for example a safe.
Insert the Removable Hard Disk Insert the Removable Hard Disk Before you begin Make sure that the printer is completely off before you insert the removable hard disk. Procedure Step Action 1 Take the removable hard disk from the secure location where it is stored. 2 Open the cover in front of the operator panel. 3 Remove the staple box. 4 Slide the removable hard disk in. Make sure that you push the hard disk itself. Do not use the right-hand handle to slide the hard disk in.
Insert the Removable Hard Disk Step Action 6 Place the lock (1). 7 Place the staple box (2) back. 8 Close the cover (3). Illustration 3 2 1 9 Canon varioPRINT DP line Press the On/Off button to turn the printer on.
Troubleshooting Troubleshooting Troubleshooting When Then You turn the printer on while the removable hard disk is not inserted The printer operator panel displays an error message. • Press the On/Off button behind the printer operator panel for approximately 5 seconds. The printer will shut down. • Insert the correct hard disk for this printer. • Press the On/Off button to turn on the printer.
Chapter 3 Explore the ease of operation
What the print system can do for you What the print system can do for you The varioPRINT DP line is an easy-to-use multitasking print system that offers many useful functions. You can define the same job properties from several locations: in Remote Printer Driver, the control panel, and Remote Manager. Across the whole print workflow the central media catalog with a wide range of media definitions is available. This ensures first-time-right output.
Control panel Control panel The control panel is the location on the print system to manage print jobs, copy jobs, and scan jobs. The control panel provides you full system control. 11 10 1 2 4 3 5 6 7 8 9 The following table describes the main parts of the control panel and their functions. The main components of the control panel Component Function 1 Sleep button Put the system into the sleep mode or wake up the system.
Control panel Component Function 8 [System] button Access the [System] section to do the following, for example: • Check the status of the toner, staples and other supplies. • Get information of the finishers. • Read counters. • Start maintenance. • Set up the preferred workflows. • Change a number of default system settings such as the language. • Adjust the brightness and contrast of the LCD panel. • Shut down the printer.
Control panel The access to the control panel can be secured to protect the contents of the documents and print quality settings. When the access to the control panel is secured, you need to log in to the print system. The system administrator is responsible for user authorization and for providing your credentials. For more information, see Users of the print system on page 11.
Settings Editor Settings Editor Introduction The Settings Editor is a web-based application and therefore accessible via an Internet browser. The Settings Editor enables you to manage settings or to display information in the following areas. PRISMAsync offers the web-based Settings Editor to configure the print system according to requirements of the print environment. Part of these settings is also available on the control panel.
Settings Editor You can now make the required changes.
Remote Manager Remote Manager The web-based Remote Manager provides workload planning on the configured PRISMAsync print systems. Workload planning helps to achieve an optimal print production and an efficient job handling. When you work with Remote Manager, you can access the queues of the connected print systems. So, you are able to do the following planning tasks: • Monitor the status and current activities of each printer. • Distribute jobs across the available print systems. • Submit PDF jobs.
Media-based workflow Media-based workflow The media catalog is the backbone of the media-based workflow. The media catalog contains the media that the print system supports. The prepress staff select the media for the job from the media catalog. The control panel shows the operator the media the job needs. The media and color defaults are defined in the media catalog. Prepress staff selects the required media from the media catalog. The operator can change job media and manage media in the catalog.
Document printing workflow Document printing workflow The document printing workflow describes the route from the job preparation to the finishing and delivery of the printed output. The document printing workflow has four phases: 1. Job preparation Prepress staff defines the print document and job settings, and submits the print job to the PRISMAsync printer. The prepress staff uses PRISMA software, Remote Printer Driver, automated workflows or hotfolders to prepare and submit the jobs. 2.
Transaction printing workflow Transaction printing workflow When there is a license for transaction printing (IPDS or PCL), you can operate the print system in the transaction printing mode. An IPDS or PCL host sends a streaming job to a dedicated port in the print system. The transaction printing mode fits print environments with large numbers of business critical data, such as invoices, checks and salary slips.
Transaction printing workflow • Tray-to-tray mapping You specify which logical tray (indicated by a number) corresponds to a physical paper tray. The print system will use the media that are loaded in the physical paper tray to which the job refers via a logical tray. Also other paper trays that contain these media are used when needed. The control panel shows the media which the job uses. For color management, the output profile associated with the media family of the media is used.
Chapter 4 Start the print system
Power Buttons and Power Modes Power Buttons and Power Modes The Power Buttons The printer has the following switches and buttons to control the power supply. Button Name Description On/Off button The On/Off button is located on top of the printer. Using the On/Off button starts up or shuts down the whole system, including the PRISMAsync controller. Sleep button The Sleep button is located at the right-hand side of the control panel.
Power Buttons and Power Modes Power mode Control panel Description Sleep mode Off Once the printer has been idle for the time defined in the [Sleep mode timer] setting in the Settings Editor, the printer goes into sleep mode automatically. Compared to the low power mode, the printer uses less energy. Possible values: 31 - 240 minutes. Factory default: 40 minutes.
Turn On the System Turn On the System Illustration [12] The On/Off button Procedure NOTE This procedure applies to a system that is completely off. 1. Put the On/Off button of each connected finishing unit into the "I" position. 2. Press the On/Off button on top of the printer, next to the base of the control panel.
Shut Down the System Shut Down the System Illustration [13] Shut down the system Procedure 1. On the control panel, touch [System] -> [Setup] -> [Shut down system]. The control panel displays the message [Are you sure you want to shut down?]. 2. Press [Yes]. A message indicates when the shut down will begin. When the shut down is complete, the control panel will be off. 3. To shut down the system completely, switch the On/Off button of each connected finishing unit into the "O" position.
Restart the System Restart the System Introduction You can restart the system via the Settings Editor (under [Support] -> [Troubleshooting]) or via the control panel. Illustration [14] Restart the system Procedure 1. Touch [System] -> [Setup] -> [Shut down system]. The control panel displays the message [Are you sure you want to shut down?]. 2. Press [Restart].
Chapter 5 Prepare the print system
Adjust the control panel Adjust the control panel You can change several settings to adjust the control panel according to your needs or workflow. Change the display language of the control panel 1. Touch [System] -> [Setup] -> [Language]. 2. Select the language. 3. Touch [OK] Adjust the warning time The dashboard and the operator attention light warn you when an operator intervention is expected. You can change the warning time or disable the warning in advance.
Adjust the control panel [16] Job name truncation 1. Touch [System] -> [Setup] -> [Job name truncation]. 2. Indicate how you want to shorten the job name. 3. Touch [OK]. Adjust the readability of the control panel You can adjust the brightness and contrast of the control panel screen. Use the automatic or manual adjustment. Setting Description [Auto adjust] The screen of the control panel will automatically set the correct ratio of brightness and contrast.
Adjust the control panel [17] Control panel adjustments 1. Touch [System] -> [Setup] -> [Control panel settings]. 2. Choose the automatic adjustment method or touch the + and - buttons to adjust the brightness and contrast manually. 3. Touch [OK]. Use pinch zoom gestures When you want to use pinch-in and pinch-out gestures you must first enable the multi-touch function.
Adjust the control panel [18] Multi-touch function 1. 2. 3. 4. Touch [System] -> [Setup] -> [Control panel settings]. Enable the multi-touch function. Touch [OK]. Restart the system.
Work with the Workflow Profiles Work with the Workflow Profiles Introduction The machine is used in different printing environments. Each environment requires other settings to optimize the workflow or to meet your personal workflow preferences. The machine contains a number of default workflow profiles to help you optimize your workflow. The default workflow profiles are combinations of frequently used settings for print jobs ([Receive], [Print] and [Output]).
Work with the Workflow Profiles Standard workflow profile [Standard] Waiting jobs Job planning DocBox • The standard workflow profile fits a productive workflow with sufficient control over jobs. • Jobs go to the list of scheduled jobs and the print system prints the jobs. • The print system selects another output tray for each next job.
Work with the Workflow Profiles Check and print workflow profile [Check and print] Waiting jobs Job planning DocBox Scheduled jobs Print production Finishing and delivery Printing • The check-and-print workflow profile is suitable for a workflow in which every job requires attention. You check the print quality and layout setting of the first set. • All jobs are received in the list of scheduled jobs and only the first set of the job is printed.
Work with the Workflow Profiles Unattended workflow profile [Unattended] Waiting jobs Job planning DocBox • The unattended workflow profile fits a workflow in which productivity is very important. • All jobs go to the list of scheduled jobs and are printed. • To keep the system running, you should make sure consumables remain available and you remove printed output and waste on time.
Work with the Workflow Profiles The Default Settings for [Output] The default [Output] settings Workflow profile [Output] settings [Next output tray] [Offset stacking] [Standard] [After each job] [Sets (as in job)] [Job by job] [After each job] [Sets (as in job)] [Check and print] [After each job] [Sets (as in job)] [Manual planning] [After each job] [Sets (as in job)] [Unattended] [When tray is full] [Banners] Values and effects of the settings The following table describes the effects
Work with the Workflow Profiles Setting Values Effect [Check first set] [On] The machine goes on hold after the first set of a job is printed. You can check the quality and layout of the first set before the machine prints the remaining sets. [Off] The machine will print the whole job without stopping after the first set. [As in job] The machine will print the jobs as indicated in the job ticket. [Next output tray] [After each job] Each job is sent to the next available output tray.
Automated Workflows Automated Workflows Introduction to Automated Workflows Definition The Settings Editor enables you to set up separate automated workflows. Automated workflows are print queues that you can program to perform a range of operations. Automated workflows are mostly used for legacy applications where jobs are printed automatically and certain settings must be set automatically. Every automated workflow represents a different virtual printer with its own specific attributes.
Introduction to Automated Workflows Attribute Description [Sort] You can indicate whether the jobs must be sorted [By Set] or [By Page]. [Media] You can enter the media that must be used. [Fit to media] You can indicate whether every page must be scaled to the media size. [Print sides] You can indicate whether the jobs must be printed one-sided or two-sided. [Orientation] You can indicate whether the prints must be [Portrait] or [Landscape].
Introduction to Automated Workflows Attribute Description [Header up/down] You can indicate whether the header of the sheets must be [Header-up] or [Header-down]. [Offset stacking] You can indicate whether the prints must be delivered to the output location with or without a small shift. [Offset after N sets] You can indicate the number of sets that will be shifted together. [Punches] You can indicate how many punch holes are required. [Folding] You can indicate the required folding method.
Introduction to Automated Workflows Attribute Description [Separator sheets] [Separa- [A separator sheet is an empty sheet that is inserted before a set. tor sheets] If 'As in job' is selected, the addition of a separator sheet to the job is as defined in the job. If the job does not specify separator sheet, no separator sheet is added to the job.] [Separator sheet after N sets] [Indicate after how many sets you want to include a separator sheet in the stack. N represents the number of sets.
Add an Automated Workflow Add an Automated Workflow Introduction The Settings Editor contains one factory default automated workflow. You can add your own specific automated workflows to improve your productivity. NOTE It is not compulsory to define all the settings. When you put a check mark in front of a setting, that setting and its values become enabled. Illustration [25] Add an automated workflow Procedure 1. Select [Workflow] -> [Automated workflows]. 2. Click the [Add] button.
Edit an Automated Workflow Edit an Automated Workflow Introduction You can change the attributes of an existing automated workflow. NOTE It is not compulsory to define all the settings. When you put a check mark in front of a setting, that setting and its values become enabled. Procedure 1. Select [Workflow] -> [Automated workflows]. 2. Tick the checkbox of the workflow you want to edit. 3. Click the [Edit] button. A pop-up window displays the attributes you can specify for your workflow. 4.
Delete an Automated Workflow Delete an Automated Workflow Introduction When you no longer need a certain automated workflow, you can delete that workflow. NOTE You cannot delete the factory default automated workflow. Procedure 1. 2. 3. 4. 64 Select [Workflow] -> [Automated workflows]. Tick the checkbox of the workflow you want to delete. Click the [Delete] button. Click [Ok].
Restore the Factory Default Workflow Restore the Factory Default Workflow Introduction You can restore the factory default automated workflow. This has the following consequences. • All the automated workflows you added will be removed • All the changes in the default workflow will be lost. Procedure 1. Select [Workflow] -> [Automated workflows]. 2. Click the [Restore] button. The factory default automated workflow is restored.
Hotfolders Hotfolders Introduction to Hotfolders Introduction Technically, a hotfolder is a mapped network drive on a workstation that is linked to a shared folder on the PRISMAsync controller. For an operator, a hotfolder is a folder on a workstation where printable files can be dropped for printing. Hotfolders are primarily aimed at recurring workflows. In these workflows identical printable files with identical settings are printed on a regular basis.
Activate the Hotfolder Function Activate the Hotfolder Function Introduction The information in this section is intended for system administrators. NOTE By factory default, the hotfolder function is disabled. To use the hotfolder function, the system administrator must activate this function once. After the system administrator activated the hotfolder function, up to 10 hotfolders can be defined. NOTE For this procedure, the System administrator password is required. Procedure 1. 2. 3. 4. 5.
Create a Hotfolder Create a Hotfolder Introduction The information in this section is intended for system administrator. Before you begin The hotfolder function must be activated. Otherwise, the system administrator must activate the hotfolder function first. Procedure NOTE This procedure requires the system administrator password for the Settings Editor. 1. 2. 3. 4. Open your web browser and enter the host name or IP address of your PRISMAsync controller. Select [Workflow] -> [Hotfolders].
Create a Shared Network Folder on a Workstation Create a Shared Network Folder on a Workstation Introduction The information in this section is intended for key operators. Before creating a shared network folder on a workstation, the following actions must be carried out first: • Enable the hotfolder function. • Create an automated workflow (optional). • Create a hotfolder. NOTE This procedure describes the creation of a shared network folder on a workstation with a Microsoft® Windows® operating system.
Create a Hotfolder Default Ticket ('default_ticket.jdf') Create a Hotfolder Default Ticket ('default_ticket.jdf') Introduction Hotfolders are primarily aimed at recurring workflows. In these workflows identical printable files with identical settings are printed on a regular basis. A hotfolder default ticket (' default_ticket.jdf') in the hotfolder determines the settings for the print jobs. The name of the hotfolder default ticket must not be changed, otherwise it will not be used in the hotfolder.
Accounting Accounting General Information Introduction to the Accounting Function Introduction NOTE Accounting requires a license. Contact your local authorized dealer for more information. The accounting function is meant to charge the costs for print, copy and scan jobs to customers or users. Below, the basics of accounting are described. Detailed information about the accounting function is described in separate chapters.
The Accounting Related Settings in the Settings Editor The Accounting Related Settings in the Settings Editor Description NOTE Accounting requires a license. Contact your local authorized dealer for more information. The table below describes the available accounting related settings in the Settings Editor (navigate to [Configuration] -> [Accounting]).
Enable the Identification and Verification of Account IDs Enable the Identification and Verification of Account IDs Introduction NOTE Accounting requires a license. Contact your local authorized dealer for more information. To be able to enter account IDs for jobs, the [Identification enabled] setting in the Settings Editor must be set to [Yes].
The Account ID File The Account ID File The Account ID File Introduction NOTE Accounting requires a license. Contact your local authorized dealer for more information. All account related information, such as account IDs and account names, is stored in an account ID file ('accid.csv'). You can download this file via the Settings Editor to add, edit or delete account information. You can enter a maximum of 2,000 account IDs. Make sure that each account ID is unique.
Download, Edit and Upload the Account ID File Download, Edit and Upload the Account ID File Procedure NOTE Accounting requires a license. Contact your local authorized dealer for more information. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. In the Settings Editor, click [Configuration] -> [Accounting]. Click [Download account ID file]. Click the link to the 'accid.csv' file. Click [Save]. Browse to the location where you want to save the file, then click [Save].
The Account Log File The Account Log File The Account Log File The Name of an Account Log File NOTE Accounting requires a license. Contact your local authorized dealer for more information. An account log file has the following name format: - , for example 012345678920120115.CSV. Item Description The serial number of the device. This number is a text string with a maximum length of 10 characters (A-Z, a-z, 0-9).
The Account Log File Field name Specification Description A number The PRISMAsync controller creates a unique job identification number when: • A new print job is received • A new copy or scan job is started • An existing job is started from the mailbox • An existing job is moved from the [Printed jobs] section to the [Waiting jobs] section NOTE The term mailbox is understood to include the list of [Waiting jobs] and the [DocBox].
The Account Log File Field name Specification Description :: The time on which the printer started printing the job. Typically, this is the first moment that a job can be interrupted or stopped via the control panel. NOTE When you open the file in Microsoft® Excel, the time format changes into the time format that is defined in Microsoft® Excel 78 :: The total time the job is active and actually printing. Hours can exceed 24.
The Account Log File Field name Specification Description A text string with a max- The account ID as defined in the [Account ID] field imum length of 40 char- of the [Account] tab of the printer driver, or on the acters control panel, or in the attribute 'accountid' in an OJT, for example. This field is empty when the attribute is not available A text string with a max- The name of the recipient of the print job.
The Account Log File 80 Field name Specification Description (1-16)* A number The number of 1-sided sheets of a certain paper type used in a job. (1-16)* A number The number of 2-sided sheets of a certain paper type used in a job. (1-16)* A text string with a max- The media size used for the job. Not every product imum length of 255 supports all media sizes. characters (1-16)* A text string with a maximum length of 40 characters.
The Account Log File Field name Specification Description A number The number of booklets in a job. A number The number of bound sets in a job. NOTE * All fields that contain (1-16) will be included 16 times in an account log file. Each number refers to the type of media (1 up to 16) that is used. The media characteristics of the first media type in a job are logged in the fields ending on '1'.
Save an Account Log File Save an Account Log File Procedure NOTE Accounting requires a license. Contact your local authorized dealer for more information. 1. 2. 3. 4. 82 In the Settings Editor, click [Configuration] -> [Accounting]. Click [Save account log files]. Click the link to the required file, then click [Save]. Browse to the location where you want to save the file, then click [Save].
Use Accounting Use Accounting Select an Accounting Mode Introduction NOTE Accounting requires a license. Contact your local authorized dealer for more information. When the [Identification enabled] setting in the Settings Editor is set to [Yes], the accounting function becomes available on the control panel. In the [Accounting mode] setting on the control panel, you can select when an account ID must be entered. The table below describes the options.
Select an Accounting Mode Setting Description [Fixed] The same account ID is used for all jobs until you select [Change account ID] or [Clear account ID] under [System] -> [Setup] -> [Accounting] to terminate the fixed account ID currently in use. When you use a fixed account ID, the [Account ID] field in the [Job] pane is grayed out. NOTE The [Fixed] setting overrules account IDs that are indicated in applications or printer drivers.
Enter an Account ID per Job Enter an Account ID per Job Introduction NOTE Accounting requires a license. Contact your local authorized dealer for more information. When the [Identification enabled] setting in the Settings Editor is set to [Yes], the accounting function becomes available on the control panel. The description below applies to entering an account ID on the control panel when the [Accounting mode] is set to [Per job(Clear account ID)].
Enter an Account ID in the Printer Driver Enter an Account ID in the Printer Driver Before you begin NOTE Accounting requires a license. Contact your local authorized dealer for more information. To use the accounting function in the printer driver the [Enable accounting] setting in the [Properties] of the printer driver must be enabled.
Chapter 6 Prepare the jobs
Prepare print jobs Prepare print jobs Where to Define Print Job Settings Introduction Print jobs can vary from straightforward jobs with only a few settings to complex jobs with extended settings. Therefore, there are several possibilities to define the settings for your print jobs. For straightforward jobs, the use of the printer driver can be fine. If you often print recurring jobs with identical, complex settings, the use of automated workflows or hotfolders can be the best way to print your jobs.
Where to Define Print Job Settings Item Description Control panel After a print job has arrived on the PRISMAsync controller, the print job becomes visible on the control panel. There you can change a number of job settings or combine print jobs, for example. It is best to change the print job settings in the list of [Waiting jobs] or in the optional [DocBox]. With the optional [Page programming] function, you can insert pages and define the media and finishing settings for the page ranges in a job.
Prepare print jobs with Remote Printer Driver Prepare print jobs with Remote Printer Driver Remote Printer Driver enables you to prepare the complete print job. Remote Printer Driver is available in all applications for Microsoft Windows and Apple Macintosh operating systems. You use Remote Printer Driver to submit documents from applications, such as Microsoft Office and Adobe Acrobat. Be aware that there are also other PRISMAsync locations from where you can define job settings at a later moment.
Prepare print jobs with Remote Printer Driver Function Description 3 Document view This preview displays the layout of the document when using the current settings. 4 Document size The default document size is transferred from the application. 5 Document orientation The default document orientation is transferred from the application. 7 Job settings The job settings refer to the layout, finishing, color / black & white options to change the job.
Print a Job Using PRISMAprepare (Option) Print a Job Using PRISMAprepare (Option) Introduction PRISMAprepare (optional) is a software application that enables you to prepare your print jobs on page level. You can preview the result per page. This procedure describes the most important steps for the preparation of print jobs. NOTE See the online help of PRISMAprepare for all the details. Procedure 1. Prepare the document. [29] Lay out preparation with PRISMAprepare 2.
Print a Job Using PRISMAprepare (Option) [30] The media catalog in PRISMAprepare 3. Define the required finishing options.
Print a File from a USB Drive Print a File from a USB Drive Introduction You can print documents (*.pdf, *.ps, *.prn, *.xps files) on a USB drive. You can disable / enable this function in the Settings Editor.
Print a File from a USB Drive [32] Save a file to a different location Procedure 1. 2. 3. 4. 5. 6. Insert the USB drive into the USB port at the left-hand side of the control panel. On the control panel, touch [Jobs] -> [USB]. Touch to browse through the directories on the USB drive. Touch the file or files you want to print, or touch [Select] to select multiple files.
Print a page number via PRISMAsync Print a page number via PRISMAsync Introduction You can print a page number on each page for PDF print jobs. Per job you can specify the position and alignment of the page number, the prefix, and the suffix of the page number. You can also add a page number via PRISMAprepare. In PRISMAprepare you can also add a company logo, headers, and footers. Before you begin Define the font and the font size for the page number in the Settings Editor.
Prepare copy jobs and scan jobs Prepare copy jobs and scan jobs Introduction to the Copy Function Introduction The copy function enables you to copy paper originals. You can define the settings of the copy jobs manually or by using templates. Templates contain predefined settings for recurring types of copy jobs. The copy function contains a number of factory default templates, for example for copying mixed-size originals or combining several sets of originals.
Introduction to the Copy Function Template When to use [Last used] Reuse the settings of the previous copy job or scan job for your new job. NOTE You cannot use [Last used] when the previous job was a scan job or a combined copy job.
Introduction to the Scan Function Introduction to the Scan Function Definition The scan function enables you to create digital documents from paper originals. You can scan paper originals from the automatic document feeder (ADF) and from the glass plate of the scanner. Scan Types and Output Locations NOTE The scan function requires a software license. If you have a license, scan to file, scan to SMB, scan to email and scan to USB are available.
Introduction to the Scan Function • Scan to email ([Configuration] -> [Connectivity]) • LDAP server ([Configuration] -> [Connectivity]), if available. Otherwise, you can use an address list file (ral.csv) to search for recipients. The scan profiles file contains all copy- and scan templates that are defined. You can download the scan profiles file for backup. You can also use the scan profiles file to upload the copy- and scan templates to another system.
Scanning Information Scanning Information Introduction You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the glass plate (by the arrow in the top left corner) or the back edge of the ADF. The size of the original is automatically detected, and the document is scanned. The machine cannot always detect the size of the original if it is a non-standard paper size, such as a book. In this case, specify the size of the original.
Scanning Information Placement Illustration Horizontal placement Placement of the Originals You can place originals of the following sizes either vertically or horizontally. However, the scanning speed for horizontally placed originals is somewhat slower than that of vertically placed originals. Place originals horizontally when you copy with a preset zoom, for example when you enlarge an A4 original to A3 paper. NOTE You must always place A3, B4, B6 and 11" x 17" originals horizontally.
Copy or scan originals and books using the glass plate Copy or scan originals and books using the glass plate Introduction Use the glass plate to copy or scan bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. Also place originals on the glass plate when you want to copy an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off.
Copy or scan originals and books using the glass plate Step Action Illustration 3 Align the top edge of your original with the back edge of the glass plate (by the arrow in the upper-left corner). NOTE When you enlarge an A4 or A5 original onto A3 paper, place the original horizontally on the glass plate, and align it with the A4R or A5R marks.
Copy or scan originals and books using the glass plate Copy books on the glass plate Step Action Illustration 1 Open the ADF. Sensor NOTE Open the ADF at least 300 mm (11.8"). Otherwise, the size of the originals may not be detected correctly. Sensor = Sensor 2 Place the book on the glass plate with the pages face down. 3 Align the top edge of pages of your book with the back edge of the glass plate (by the arrow in the top left corner).
Copy or scan originals and books using the glass plate 106 Step Action 7 Gently close the ADF to prevent personal injury or damage to the scanner.
Copy or Scan Originals Using the ADF Copy or Scan Originals Using the ADF Introduction Use the ADF to copy or scan a set of up to 300 originals. The scanner automatically feeds the originals to the glass plate and scans them. Two-sided originals can be scanned as two-sided documents. Do not place the following types of originals into the ADF: • Thin originals, when the scanner is located in an environment with high temperatures or high humidity. • Torn originals or originals with large binding holes.
Access Other Functions During a Copy Job or Scan Job Access Other Functions During a Copy Job or Scan Job Introduction When you access the copy function or scan function from the [Copy/Scan] view, the job window opens in full screen mode. Therefore, the buttons that give access to the other system functions are not visible. However, you can access the other functions while you define the settings for your copy job or scan job. NOTE The machine will remember all the job settings you already defined.
Chapter 7 Plan the workload remotely
PRISMAsync Remote Manager (Option) PRISMAsync Remote Manager (Option) With PRISMAsync Remote Manager you can monitor printers, operate printers remotely and send jobs and ready-to-print documents to the printer queues of all configured printers. You must enable and configure PRISMAsync Remote Manager in the Settings Editor. Refer to the user manual for the PRISMAsync Remote Manager for the options available when using this product.
Use the Remote Control app to monitor printing Use the Remote Control app to monitor printing The PRISMAsync Remote Control app helps you to stay informed about the print production on the available PRISMAsync printers. Even at a distance. With PRISMAsync Remote Control on your smartphone, you see the status of your PRISMAsync driven printers at a glance. You receive alerts when operator actions, such as loading media or adding consumables, are foreseen.
Use the Remote Control app to monitor printing Set up the Remote Control app 1. Download the PRISMAsync Remote Control app from Google Play . 2. Start the app and log in with your Google or Microsoft account. 3. Change the default settings, if required.
Chapter 8 Plan the jobs
Manage the jobs in the queue Manage the jobs in the queue Schedule a Waiting Job for Printing Introduction The selected workflow determines the destination of jobs. When jobs go to the list of [Waiting jobs], you must manually send the jobs to the print queue (list of [Scheduled jobs]). This enables you to keep full control of all jobs that must be printed. Procedure 1. On the control panel, touch [Jobs] -> [Queues]. 2. If collapsed, first touch to expand the desired list of [Waiting jobs]. 3.
Print an Urgent Job Immediately Print an Urgent Job Immediately Introduction When a job must be printed urgently, you can give that print job priority over all other print jobs. The [Print now] button allows you to print a job immediately. When you use the [Print now] button, the active print job will be paused as soon as the current set is ready. To print a job as soon as possible but not immediately, you can use the [To top] function.
Give Priority to a Print Job Give Priority to a Print Job Introduction When you want to print a job as soon as possible, but not necessarily immediately, you must use the [To top] function. The [To top] function moves the selected job to the second position in the list of [Scheduled jobs], below the active print job . The job will be printed when the active print job is ready. Procedure 1. 2. 3. 4. 116 On the control panel, touch [Jobs] -> [Queues].
Print a Scheduled Job Later Print a Scheduled Job Later Introduction The machine prints the jobs that are present in the list of [Scheduled jobs] jobs. However, you can decide to print a job later, for example because: • The required media are out of stock, or • You first want to make a proof. Then you must move the job back to the list of [Waiting jobs]. NOTE To select the active print job NOTE To select the active print job you must first press the Stop button 2x to stop the job.
Send a job to another printer Send a job to another printer You can send jobs with their settings to another PRISMAsync printer from the following locations: • List of scheduled jobs • List of waiting jobs • A DocBox • List of printed jobs NOTE When one or more settings or finishing options for the job are not available on the selected remote printer, a warning icon is displayed in the job on the remote printer. The job on the remote printer indicates that there are contradictions you must resolve.
Bundle Jobs in the List of [Waiting jobs] Bundle Jobs in the List of [Waiting jobs] Introduction The bundle function allows you to combine two or more jobs into one new job. For example, this can be convenient when the participants of a meeting need several documents in a specific order. Often, the required documents are sent from several workplaces to the printer in advance. Normally, this means that you must print the documents first and sort or staple them later.
Bundle Jobs in the List of [Waiting jobs] Illustration [34] The [Create bundle] window Procedure 1. On the control panel, touch [Jobs] -> [Queues] -> [Waiting jobs]. 2. Touch the jobs you want to combine, or use an option from the [Select] menu to select multiple jobs at once. 3. Press [Bundle]. A [Create bundle] window appears that allows you to make some changes. 4. If necessary, use the [Up] and [Down] buttons to change the job order. 5.
Add extra sheets to a job Add extra sheets to a job Introduction You can add extra sheets to print and copy jobs to get more information on your printed jobs. Include banner and trailer pages to see the beginning and end of a job. Use separator sheets to separate the sets in jobs. Print job information is printed on banner and trailer pages, while separator sheets are not printed on. Banner and trailer page With the Settings Editor you can enable the banner and trailer pages function.
Use the DocBox (Option) Use the DocBox (Option) The DocBox Function Introduction to the DocBox Function Introduction DocBox is short for Document Box. The DocBox function, which is available through the operator panel, creates a buffer between the preparation of a job, for example page programming, and the printing of the job. The DocBox supports the operator by offering comprehensive means to store, group, edit and reprint documents.
Introduction to the DocBox Function • To correct settings when the proof print is not correct, for example change the print quality or layout of a document. • To combine analogue documents with digital documents. • To store jobs that must be reprinted regularly, for examples reports or books.
Create a New DocBox Create a New DocBox Illustration [38] Create a DocBox Procedure NOTE Only the System Administrator is allowed to create a new DocBox in the Settings Editor. 1. 2. 3. 4. 5. 6. Open your web browser and enter the host name or IP address of the PRISMAsync controller. Log on to the Settings Editor as System Administrator. Select [Workflow] -> [DocBox]. Click [Add]. Enter a new DocBox name. Identical DocBoxes are not allowed.
Handle the Jobs in a DocBox Handle the Jobs in a DocBox Overview of the Available Settings for DocBox Jobs Introduction When you select a job in a DocBox and touch [Properties], the current settings of the selected job are displayed. Below, the available settings are described. NOTE Depending on the type of job you want to edit, either a print job or scan job, some settings cannot be changed. When a setting cannot be changed, the setting is greyed out.
Overview of the Available Settings for DocBox Jobs Available settings 1 3 2 4 5 126 Number Pane Description 1 [Original] The [Original] pane shows the general job settings you can define for the originals 2 [Output] The [Output] pane shows the generic settings you can define for the whole job 3 [Jobs] The [Jobs] pane shows the settings you can define for the job 4 Preview The preview displays the settings you defined for the output.
Overview of the Available Settings for DocBox Jobs [1- or 2-sided] Setting Values [1- or 2-sided] Description The output contains an image on one side. [1-sided] The output contains an image on both sides. [2-sided] [Binding edge] Setting Values Description [Portrait left] • The original has a vertical format (height > width). • The binding edge is at the left-hand side. • When you turn a sheet over the binding edge, the image or text on the back of the sheet is in readable form.
Overview of the Available Settings for DocBox Jobs [Media] Setting [Media] Values Description Names of the media in Here you can select the media for the job. The the media catalogue list displays all the media that are available in the media catalog including the temporary media. The media catalog is a list of media that you can define in the Settings Editor. NOTE You can only change to media with the same size, for example, from A4 blue to A4 green.
Overview of the Available Settings for DocBox Jobs [Layout] Setting Values [Layout] Description The machine prints the pages with no special layout settings. [Normal] [Booklet] [Same up] The machine prints the pages in booklet order. The pages one and four are printed on the front side of a sheet. The pages two and three are printed on the back side of a sheet. The machine prints the same image multiple times next to each other. By default, the system keeps the size of the originals.
Overview of the Available Settings for DocBox Jobs [Align] Setting Values Description [Top left] An image on a sheet may be smaller than the media size of the output, for example because you scaled the image to 70% of its original size. The [Align] setting allows you to indicate the position of the image on the sheet. [Top left] moves the image to the upper left corner of the sheet. [Align] [Top center] moves the image to the center at the top of the sheet.
Overview of the Available Settings for DocBox Jobs [Shift] Setting Values Description [Shift] [Margin shift] Use this setting to increase or decrease the margin. By default, the values of the front side and the back side are interlocked. This means that the values for the front side and the back side remain identical. Widening the margin can be useful if you want to staple or punch the output, for example.
Overview of the Available Settings for DocBox Jobs [Print delivery] Setting Values Description [Print delivery] 1 [Output location] Select the output location for the job. Depending on the settings for your copy job, the machine automatically suggests the preferred output location for your job. However, you can manually overrule this suggestion. • [Stacker/stapler upper tray] Deliver the prints at the upper tray of the stacker/stapler.
Overview of the Available Settings for DocBox Jobs Setting Values [Print delivery] 2 [Sheet order] Description [Face up] Deliver the prints face up, first sheet on top. [Face up reverse] Deliver the prints face up, last sheet on top. [Face down] Deliver the prints face down, first sheet on top. [Face down reverse] Deliver the prints face down, last sheet on top. [Sheet orientation] [Header up LEF] Deliver the prints with the header on top side and in portrait position (vertical).
Overview of the Available Settings for DocBox Jobs Setting Values Description [Print delivery] 3 [Print order] • [Front/back] Default value. The front page on the front, the back page on the back. • [Back/front] Puts the front page on the back and the back page on the front. [Rotation] • [0 degrees] • [180 degrees] Rotates the prints 180 degrees. [Margin erase] Setting Values Description [Binding edge] Margins of a document sometimes contain notes or punch holes, for example.
Overview of the Available Settings for DocBox Jobs [Print quality] Setting Values Description [Print quality] 1 [Brightness] (default 0) When your prints are too dark or too light, changing the brightness can correct this problem. -1 to -3 creates darker prints. +1 to +3 creates lighter prints. [Contrast] (default 0) When the difference between light and dark areas of a print is not big enough, you can change the contrast to correct this problem.
Overview of the Available Settings for DocBox Jobs Setting Values Description [Print quality] 2 [RIP resolution] (default [600x2400] dpi) The RIP resolution can improve the readability of fine details. When you print very thin, slanted lines, for example in Chinese characters, 1200x1200 gives the best result. 600x2400 is best suited for mainly horizontal and vertical objects. [RIP raster] (default [LINE_200LPI]) The default raster is [LINE_200LPI]. This is best suited for over 95% of all prints.
Overview of the Available Settings for DocBox Jobs [Binding] Setting Values Description [Binding] [None] Here you can define the required number of staples. Furthermore you can define where you want the staples with the [Location] option.
Overview of the Available Settings for DocBox Jobs Setting Values Description [Folding] [None] Required output location for Z-folded A4R, LetterR and Legal: • Folder output tray, or • Any output tray of the stacker/stapler. [Z-fold] NOTE Z-folded A3, B4 and Tabloid 11" x 17" sheets must be sent to the stacker/ stapler. Required output location for Z-folded A3, B4 and Tabloid 11" x 17": Any output tray of the stacker/stapler.
Overview of the Available Settings for DocBox Jobs Setting Values Description [Trimming] [None] No trimming of the document. [Trim size] [Finishing size] You can indicate the amount of trimming at the long edge and short edge (from 2.0 mm to 20.0 mm / 0.08" - 0.80") You can indicate the size of the resulting document after trimming. You can either touch [Size] to select a default media size or manually define the width and length of the document.
Overview of the Available Settings for DocBox Jobs [Number of sets] Setting Values Description [Number of sets] [Check first set] When the [Check first set] setting is enabled, the printer stops after the first set of a job has been printed. You can check the quality of the output. NOTE This setting is only available when in the workflow profile [Check first set] is set to [As in job]. [Number of sets] You can indicate how many copies of the job you need. You can enter a value from 1 65,000.
Overview of the Available Settings for DocBox Jobs [Page numbering] This setting is only available for PDF jobs. Setting Values Description [Page numbering] [On] Print a page number on each page of the job. [Off] No page number on each page of the job. [Top left] [Top center] [Top right] [Bottom left] [Bottom center] [Bottom right] The position of the page number on the page. [Position] [Start with page number] The number with which the page numbering starts.
Edit a Job in a DocBox Edit a Job in a DocBox Procedure 1. 2. 3. 4. 5. 6. 7. 142 On the control panel, touch [Jobs] -> [DocBox]. Touch the DocBox that contains the job you want to edit. Touch the job you want to edit. Touch [Properties], or double-tap the job to open the [Properties] window. If you want to carry out extended page programming, touch [Page programming]. Change the required settings. Touch [OK].
Combine Jobs in a DocBox (Build Function) Combine Jobs in a DocBox (Build Function) Introduction You can combine a job in a DocBox with other jobs from the same DocBox. The system creates a new job from the selected jobs. The icon indicates a built job. NOTE You cannot combine PDF jobs with non-PDF jobs. Illustration [39] The [Create build] window Procedure 1. On the control panel, touch [Jobs] -> [DocBox]. 2. Touch the DocBox that contains the jobs you want to combine. 3.
Split a Combined Job in the DocBox Split a Combined Job in the DocBox Introduction You can split a combined job in the DocBox into the original separate jobs. Then the system restores the jobs with their original settings and status. You cannot split a combined job in the list of Waiting jobs. NOTE You can only split a job when the job is not locked. Otherwise, you must unlock the job first. Procedure 1. 2. 3. 4. 144 On the control panel, touch [Jobs] -> [DocBox].
Lock a Job in a DocBox Lock a Job in a DocBox Introduction The DocBox allows you to lock the settings of your jobs. Advantages: • Settings cannot be changed accidentally. • The job is always printed exactly the same. Illustration [40] Select [Lock]. Procedure 1. On the control panel, touch [Jobs] -> [DocBox]. 2. Touch the DocBox that contains the job you want to lock. 3. Touch one or more jobs that you want to lock, or use an option from the [Select] menu to select multiple jobs at once. 4.
Unlock a Job in a DocBox Unlock a Job in a DocBox Introduction Unlocking a job can be required if you want to split a locked, combined job into the original jobs, for example. Illustration [41] Select [Unlock]. Procedure 1. 2. 3. 4. 146 On the control panel, touch [Jobs] -> [DocBox]. Touch the DocBox that contains the job you want to unlock. Touch the job that you want to unlock. From the drop-down menu, select [Unlock].
Move a Job from One DocBox to Another Move a Job from One DocBox to Another Illustration [42] Move a DocBox job Procedure 1. 2. 3. 4. 5. 6. On the control panel, touch [Jobs] -> [DocBox]. Touch the DocBox button that contains the job you want to move. Touch the job you want to move. Touch the [Move] button, or select [Move] from the drop-down menu. Touch the destination. Press [OK].
Print the Jobs in a DocBox Print the Jobs in a DocBox Print a Non-Urgent Job from the DocBox Introduction You can print jobs from the DocBox in two ways: • Without urgency The system sends the print job to the bottom of the list of [Scheduled jobs]. • With urgency (immediately) The system sends the print job to the top of the list of [Scheduled jobs]. The job currently active is put on hold. Procedure 1. 2. 3. 4. 148 On the control panel, touch [Jobs] -> [DocBox].
Print an Urgent Job from the DocBox Immediately Print an Urgent Job from the DocBox Immediately Introduction You can print jobs from the DocBox in two ways: • Without urgency The system sends the print job to the bottom of the list of [Scheduled jobs]. • With urgency (immediately) The system sends the print job to the top of the list of [Scheduled jobs]. The job currently active is put on hold. Procedure 1. 2. 3. 4. On the control panel, touch [Jobs] -> [DocBox].
Select and Print Multiple Jobs from the DocBox Select and Print Multiple Jobs from the DocBox Introduction When you want to print one job in a DocBox you can select and print that job. However, you can also select multiple jobs at a time. The table below shows the available options. Select multiple jobs Jobs Description [All] Select all the jobs from the active DocBox. [Jobs with available media] These are the jobs for which the required media are currently available in the paper trays.
Select and Print Multiple Jobs from the DocBox Procedure 1. 2. 3. 4. 5. On the control panel, touch [Jobs] -> [DocBox]. Touch the DocBox that contains the jobs you want to print. Touch the [Select] button. From the drop-down menu, select the required option. Press [Print].
Select and Print Multiple Jobs from the DocBox 152 Chapter 8 - Plan the jobs Canon varioPRINT DP line
Chapter 9 Carry Out Print Jobs
Change the Print Job Settings on the Control Panel Change the Print Job Settings on the Control Panel Description of the Print Job Settings that You Can Change on the Control Panel Introduction Usually, the settings for a print job is defined in PDLs, applications, printer drivers, automated workflows, or hotfolder default tickets. However, when a job has arrived on the PRISMAsync controller, you can change a number of job settings for all jobs that are currently not being printed.
Description of the Print Job Settings that You Can Change on the Control Panel 4. Use the zoom function to view specific details. Change the job settings 1 3 2 4 5 Number Pane Description 1 [Original] The [Original] pane shows general job information 2 [Output] The [Output] pane shows the output settings you can define for the whole job 3 [Jobs] The [Jobs] pane shows the general settings you can define for the job 4 Preview The preview displays the settings you defined for the output.
Description of the Print Job Settings that You Can Change on the Control Panel [1- or 2-sided] Setting Values [1- or 2-sided] Description The output contains an image on one side. [1-sided] The output contains an image on both sides. [2-sided] [Binding edge] Setting Values Description [Portrait left] • The original has a vertical format (height > width). • The binding edge is at the left-hand side.
Description of the Print Job Settings that You Can Change on the Control Panel [Media] Setting [Media] Values Description Names of the media in Here you can select the media for the job. The the media catalogue list displays all the media that are available in the media catalog including the temporary media. The media catalog is a list of media that you can define in the Settings Editor. NOTE You can only change to media with the same size, for example, from A4 blue to A4 green.
Description of the Print Job Settings that You Can Change on the Control Panel [Layout] Name of the setting Available options [Layout] Description The printer prints the pages with no special layout settings. [Normal] [Booklet] [Same up] [Multiple up] The printer prints the pages in booklet order. The pages 1 and 4 are printed on the front side of a sheet. The pages 2 and 3 are printed on the back side of a sheet. The printer prints the same image 2, 4, 6, 9 or 16 times on 1 side of a sheet.
Description of the Print Job Settings that You Can Change on the Control Panel [Align] Setting Values Description [Top left] An image on a sheet may be smaller than the media size of the output, for example because you scaled the image to 70% of its original size. The [Align] setting allows you to indicate the position of the image on the sheet. [Top left] moves the image to the upper left corner of the sheet. [Align] [Top center] moves the image to the center at the top of the sheet.
Description of the Print Job Settings that You Can Change on the Control Panel [Shift] 160 Setting Values Description [Shift] [Margin shift] Use this setting to increase or decrease the margin. By default, the values of the front side and the back side are interlocked. This means that the values for the front side and the back side remain identical. Widening the margin can be useful if you want to staple or punch the output, for example.
Description of the Print Job Settings that You Can Change on the Control Panel [Print delivery] Setting Values Description [Print delivery] 1 [Output location] Select the output location for the job. Depending on the settings for your copy job, the machine automatically suggests the preferred output location for your job. However, you can manually overrule this suggestion. • [Stacker/stapler upper tray] Deliver the prints at the upper tray of the stacker/stapler.
Description of the Print Job Settings that You Can Change on the Control Panel Setting Values [Print delivery] 2 [Sheet order] Description [Face up] Deliver the prints face up, first sheet on top. [Face up reverse] Deliver the prints face up, last sheet on top. [Face down] Deliver the prints face down, first sheet on top. [Face down reverse] Deliver the prints face down, last sheet on top.
Description of the Print Job Settings that You Can Change on the Control Panel Setting Values Description [Print delivery] 3 [Print order] • [Front/back] Default value. The front page on the front, the back page on the back. • [Back/front] Puts the front page on the back and the back page on the front. [Rotation] • [0 degrees] • [180 degrees] Rotates the prints 180 degrees.
Description of the Print Job Settings that You Can Change on the Control Panel Setting Values Description [Print quality] 2 [RIP resolution] (default [600x2400] dpi) The RIP resolution can improve the readability of fine details. When you print very thin, slanted lines, for example in Chinese characters, 1200x1200 gives the best result. 600x2400 is best suited for mainly horizontal and vertical objects. [RIP raster] (default [LINE_200LPI]) The default raster is [LINE_200LPI].
Description of the Print Job Settings that You Can Change on the Control Panel [Binding] Setting Values Description [Binding] [None] Here you can define the required number of staples. Furthermore you can define where you want the staples with the [Location] option.
Description of the Print Job Settings that You Can Change on the Control Panel Setting Values Description [Folding] [None] Required output location for Z-folded A4R, LetterR and Legal: • Folder output tray, or • Any output tray of the stacker/stapler. [Z-fold] NOTE Z-folded A3, B4 and Tabloid 11" x 17" sheets must be sent to the stacker/ stapler. Required output location for Z-folded A3, B4 and Tabloid 11" x 17": Any output tray of the stacker/stapler.
Description of the Print Job Settings that You Can Change on the Control Panel Setting Values Description [Trimming] [None] No trimming of the document. [Trim size] [Finishing size] You can indicate the amount of trimming at the long edge and short edge (from 2.0 mm to 20.0 mm / 0.08" - 0.80") You can indicate the size of the resulting document after trimming. You can either touch [Size] to select a default media size or manually define the width and length of the document.
Description of the Print Job Settings that You Can Change on the Control Panel [Number of sets] Setting Values Description [Number of sets] [Check first set] When the [Check first set] setting is enabled, the printer stops after the first set of a job has been printed. You can check the quality of the output. NOTE This setting is only available when in the workflow profile [Check first set] is set to [As in job]. [Number of sets] You can indicate how many copies of the job you need.
Description of the Print Job Settings that You Can Change on the Control Panel [Page numbering] This setting is only available for PDF jobs. Setting Values Description [Page numbering] [On] Print a page number on each page of the job. [Off] No page number on each page of the job. [Top left] [Top center] [Top right] [Bottom left] [Bottom center] [Bottom right] The position of the page number on the page. [Position] [Start with page number] The number with which the page numbering starts.
Change the [Output] Settings Change the [Output] Settings Change Two-Sided into One-Sided and Vice Versa Introduction Jobs for which [1-sided] or [2-sided] printing was defined, will be printed on either one side or both sides of a sheet. If required, you can change this setting. NOTE You cannot change this setting for the active print job . Procedure 1. On the control panel, touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs], or select a 2. 3. 4. 5. 6. 170 DocBox.
Change the Binding Edge Change the Binding Edge Introduction The binding edge determines whether the binding position is along the long edge or the short edge of the media. The binding edge is usually set via the printer driver, for example. However, you can view and change the binding edge via the operator panel. The binding edge has a relation with the direction of the margin shift, orientation and staple position.
Select Another Media for a Job Select Another Media for a Job Introduction If you want to print a job on other media than originally defined for that job, you can select a different media via the operator panel. Requirements regarding the new media: • The media must be available in the media catalog. • The media must have the same size as the original media. NOTE You cannot change this setting for the active print job . Procedure 1.
Change the Settings for Covers Change the Settings for Covers Introduction When front covers or back covers are required, the settings are usually set in the printer driver, for example. However, you can view and change the settings for the covers via the control panel. You can change the following settings for both the front cover and the back cover separately. • Enable or disable the use of a cover. • Select the desired media from the media catalog.
Shift the Image Roughly to Create Binding Space Shift the Image Roughly to Create Binding Space Introduction If you want to create space for staples or punch holes, for example, you can use the [Align] function. The preview in the right-hand pane of the control panel displays the consequences of your changes. The [Align] function allows a rough image shift.
Shift the Image Precisely to Create Binding Space or Correct the Layout Shift the Image Precisely to Create Binding Space or Correct the Layout Introduction If you want to create space for staples or punch holes, for example, you can use the [Align] function. However, when the [Align] function is not precise enough, you can use the [Margin shift] and [Image shift] functions. These functions allow you to shift the image more precisely.
Change the Print Delivery Settings Change the Print Delivery Settings Introduction Usually the print delivery settings have been defined in the printer driver. This section describes how to change some settings on the control panel. Overview of the Print Delivery Settings Setting Description [Output location] Change the output location for the job. The list shows all the output locations that are available for your system.
Change the Stacking Method per Job Change the Stacking Method per Job Introduction The [Offset stacking] function creates a visible distinction between sets or jobs in an output location. The active workflow profile or the active automated workflow determines the default type of offset stacking. You can only change the type of [Offset stacking] per job when the [Offset stacking] setting of the active [Workflow profile] is set to [Sets (as in job)].
Change the Print Quality Settings Change the Print Quality Settings Introduction The print quality settings help you to optimize the quality of your prints. You can use the following applications to change the print quality settings. • Printer drivers. • Job submission applications such as PRISMAprepare. • The control panel of your printer. • The Settings Editor on the PRISMAsync controller. In the printer driver, in PRISMAprepare and on the control panel, you can change the settings per job.
Change the Print Quality Settings Advanced settings Description [RIP resolution] (default [600x2400] dpi) The RIP resolution can improve the readability of fine details. When you print very thin, slanted lines, for example in Chinese characters, 1200x1200 gives the best result. 600x2400 is best suited for mainly horizontal and vertical objects. [RIP raster] (default [LINE_200LPI]) The default raster is [LINE_200LPI]. This is best suited for over most of the prints.
Change the Finishing Method Change the Finishing Method Introduction The required finishing method is usually set in the printer driver. However, you can change the finishing method on the control panel. Depending on the configuration of your system you can change the following finishing methods, for example. • Number of staples. • Number of punch holes. • The location of the staples or punch holes. NOTE You cannot change this setting for the active print job . Procedure 1.
Define the Finishing for Print Jobs Define the Finishing for Print Jobs Introduction The required finishing method is usually set in the printer driver. However, you can change the finishing method on the control panel. Depending on the configuration of your system you can change the following finishing methods, for example. • Number of staples. • Number of punch holes. • The location of the staples or punch holes. • Folding method. • Trimming method.
Change the [Job] Settings Change the [Job] Settings Change the Number of Sets Introduction Follow the procedure below to change the number of sets for a job that is present in the list of [Waiting jobs] or [Scheduled jobs], or in a DocBox. NOTE You cannot change this setting for the active print job . Procedure 1. On the control panel, touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs], or select a 2. 3. 4. 5. 6. 182 DocBox. Touch the job you want to change.
Check the First Set Check the First Set Introduction When you have a large print job and you want to check whether the job is printed correctly, it is advised to check the first set before printing all other sets. When a job is sent to the printer, the submitter can indicate in the job submission application that the first set must be checked. However, the workflow profile that is selected on the control panel determines how the printer handles these requests.
Change the Page Range You Want to Print Change the Page Range You Want to Print Introduction Usually, in the printer driver is defined whether all pages or only a range of pages must be printed. However, you can also change this setting through the control panel. NOTE You cannot change this setting for the active print job . Procedure 1. On the control panel, touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs], or select a 2. 3. 4. 5. 6. 7. 8. 184 DocBox. Touch the job you want to change.
Change the Use of Separator Sheets Change the Use of Separator Sheets Introduction Separator sheets are empty sheets that are automatically inserted before each new set or job to separate two sets or jobs. In the Settings Editor you can define the media that must be used as separator sheets. You can also specify after how many sets you want to include a separator sheet in the stack. The use of separator sheets can be enabled via the automated workflows in the Settings Editor.
Change the Print Job Settings on Page Level Change the Print Job Settings on Page Level Introduction You can change settings of a job on page level via the [Page programming] in the job properties. Procedure 1. On the control panel, touch [Jobs] -> [Queues] -> [Scheduled jobs] or [Waiting jobs], or select a 2. 3. 4. 5. 6. 186 DocBox. Touch the job you want to change. Touch [Properties], or double-tap the job to open the [Properties] window.
Print Your Jobs Using the Control Panel Print Your Jobs Using the Control Panel Reprint a Job Introduction NOTE The following description is only applicable when the setting [Printed jobs] in the Settings Editor is enabled. Print jobs that have been completed are moved from the list of [Scheduled jobs] list to the list of [Printed jobs]. The [Printed jobs] list helps you to reprint jobs quicker and easier.
Select more than One Job for Printing Select more than One Job for Printing Introduction The table below describes the possibilities to select more than one job for printing. Select more jobs Options Description Select two or more jobs manually Touch the jobs you want to print one by one. [Select] button - [All] All jobs in the list of [Waiting jobs] are printed. The order in the list of [Waiting jobs] determines the print order.
Print a Job Ticket Print a Job Ticket Introduction Job tickets are used to transfer settings from an application to the printer. It can be convenient to print a job ticket before printing a job, to get an overview of the main job characteristics. Job tickets can contain the following information, for example. • Job name. • Job owner. • Job destination. • Job settings such as the number of sets. • Required media.
Make a Proof Make a Proof Introduction You can make a proof to check whether the quality and the layout of the output meet your expectations. When you use the [Proof] function, the machine prints one copy of the job. You can only make a proof for a job in the list of [Waiting jobs] or in the [DocBox] (optional). When you make a proof, the printed set is not subtracted from the defined total number of sets for a job.
Stop the Printer Stop the Printer Introduction The printer can stop in two ways. • Manually Use the Stop button or the [Stop after job] button to stop the printer. • Automatically Define a corresponding setting in the workflow profiles. Stop the Printer Manually Manual stop When to stop Action Description After a set Press the Stop button one time • The printer stops when the currently printed set of the active print job is completed.
Stop the Printer When to stop Action Description After a job Touch the [Stop after job] button • In [Jobs] -> [Queues] -> [Scheduled jobs] you must select the job after which the printer must stop. Then touch the [Stop after job] button. • A horizontal, red and white stop bar indicates that the stop-after-job function is active. • The printer stops when the last job before the stop bar is completed. • Touch the [Resume] button to continue printing.
Delete Print Jobs Delete Print Jobs Locations where You Can Delete Print Jobs You can delete jobs from the following locations. • List of [Printed jobs] (if this function is enabled in the Settings Editor). • List of [Scheduled jobs]. • List of [Waiting jobs]. • [DocBox] (optional). NOTE You can only delete the active print job in the list of [Scheduled jobs] when the printer is on hold. If necessary, press the Stop button two times to put the printer on hold.
Variable data printing Variable data printing Variable data printing Introduction Printing variable data (VDP or variable document printing) is a print method that uses variable text and graphics, for example names and addresses. A VDP job has records to distinguish the different sets. VDP is used for direct marketing, advertising and personalized letters. PRISMAsync supports several PPML formats and the PDF/VT format for variable data printing.
Convert a job to a variable data job Convert a job to a variable data job If you print a large document that has the structure of a variable data document, you can instruct the print system to handle this job as a variable data job. To indicate how the job is composed, you enter either the number of records or the pages per record. The job is split into records. You can also convert jobs to variable data jobs with an automated workflow. [46] Indicate the structure of the job Procedure 1. 2. 3. 4. 5. 6.
Transaction Printing (Option) Transaction Printing (Option) Introduction to the [Transaction] Section Introduction NOTE Transaction printing requires a license. The [System] view on the control panel displays the [Transaction] section only when transaction printing is licensed. Transaction printing enables you to print typical transactional documents like invoices, salary slips or other variable data streams.
Introduction to the [Transaction] Section The Items of the [Transaction] Section Description of the [Transaction] section Num‐ ber Item Function 1 Dashboard The dashboard displays the following information for transaction printing. • The connection status • The IP address of the host that sends the jobs • The name of the active transaction job • The progress of the active transaction job 2 [Connection] The [Connection] section gives access to the following functions.
Introduction to the [Transaction] Section 198 Step Actions on the print‐ er Actions on the host 3 Change the active PDL when currently the wrong PDL is active. This is only possible when you have licenses for more than one PDL. Via the Settings Editor: [Transaction printing] -> [Setups] -> [Requested active PDL]. 4 Load the required media into the paper trays. Only required when the active setup has set the tray mode to tray to tray. 5 Put the printer online.
Activate Transaction Printing Activate Transaction Printing Before you begin Make sure that the list of [Scheduled jobs] is empty. Procedure 1. On the control panel, touch [System] -> [Transaction] -> [Transaction printing mode]. The text on the button changes from [Off] to [On]. 2. If required, touch [Active transaction setup] and select the desired setup. The attributes of the transaction setup are defined in the Settings Editor on the PRISMAsync controller. 3.
Deactivate Transaction Printing Deactivate Transaction Printing Before you begin Make sure that the list of [Scheduled jobs] is empty. Procedure 1. On the control panel, touch [System] -> [Transaction] -> [Transaction online] to put the printer offline. The text on the button changes from [On] to [Off]. Note that you can only switch the [Transaction online] function to offline when • The transaction print jobs are ready. • The printer contains no more print data.
Shift the image in the Transaction Printing Mode Shift the image in the Transaction Printing Mode Introduction When a misalignment occurs, you can shift the image to correct the problem. You can shift the image on the front side and back side horizontally and vertically. Examples of possible misalignments: • A name or address is not placed correctly in the right area. • Lines on the front side and back side of a sheet are not aligned correctly.
Transaction Setups Transaction Setups Create a New Transaction Setup Introduction For transaction printing, transaction setups are required. Transaction setups contain specific settings for specific transaction jobs. You can create setups in the Settings Editor. NOTE This section describes how to create a transaction setup from scratch. If you want to create a transaction setup that is very similar to an existing setup, you can also create a copy and make changes afterwards.
Edit a Transaction Setup Edit a Transaction Setup Procedure 1. 2. 3. 4. 5. Select [Transaction printing] -> [Setups]. Tick the checkbox of the setup you want to edit. If required, click the [Edit] button to change the name or description of the setup, then click [OK]. Click [Open] to allow changes to the setup. Depending on the type of setup you want to change, click [IPDS setup] or [PCL setup]. NOTE PCL is not available for all products. If you only have one license, the other PDL is not available.
Activate a Transaction Setup Activate a Transaction Setup Introduction After you create a new transaction setup or edited an existing transaction setup, you must activate the transaction setup in the Settings Editor. Otherwise, the changes are not applied. Procedure 1. In the Settings Editor, click [Transaction printing] -> [Settings] -> [Switch the printer online or offline] to switch the printer offline. 2. Click [Transaction printing] -> [Setups], select the setup and click [Load].
Exchange All Setups Between Printers Exchange All Setups Between Printers Introduction If you have more than one printer, you can exchange the transaction setups between the printers, provided that the printer type and software version are identical. You can then use identical transaction setups on two or more printers. Procedure 1. 2. 3. 4. 5. 6. In the Settings Editor, click [Transaction printing] -> [Setups]. Click [Export]. Save the file. To import the setups, click [Import].
IPDS IPDS Media information (IPDS) Introduction The media catalog: • Contains a list of predefined media and their attributes. • Is an essential part of the system behavior of the varioPRINT DP line. • Helps you to print your jobs more easily while using the correct media. Make sure that the [Tray selection mechanism] setting in the Settings Editor is set to [Tray to media]. This is the preferred setting. The printer is a media-based machine. The tray-to-media method supports this behavior.
Output Recovery in Case of an Error (IPDS) Output Recovery in Case of an Error (IPDS) Introduction The printer is equipped with an efficient, reliable output recovery in case of an error. By factory default, the output recovery is set to [Normal]. After the error is solved, the job continues at the page where the error occurred automatically. However, some printing environments require that multiple copies must be avoided.
Output Recovery in Case of an Error (IPDS) Job Job progress states Sheets jammed in the machine. Normal output recov‐ ery The control panel displays instructions on how to solve the paper jam. The operator has to remove these the jammed sheets manually. End up in the output location after error re‐ covery These sheets stay in the memory of the controller. Once the printer resumes printing, these pages will be printed again. Remain in host memory. Sheets in host memory.
Output Recovery in Case of an Error (IPDS) Job Job progress states Suppressed output re‐ End up in the output covery location after error re‐ covery Are deleted completely. Sheets copied to controller memory (including error pages). Sheets jammed in the machine. These sheets are not delivered to the output location. The control panel displays instructions on how to solve the paper jam. The operator has to remove these the jammed sheets manually. These sheets are not delivered to the output location.
PCL PCL Media Messages (PCL) Introduction The media catalog: • Contains a list of predefined media and their attributes. • Is an essential part of the system behavior of the varioPRINT DP line. • Helps you to print your jobs more easily while using the correct media. Response to Media Messages For transaction printing, the content of the paper trays (in terms of media from the media catalog) is translated into a format that the controller understands.
Handle the Media Messages in the Tray-to-Media Mode (PCL) Handle the Media Messages in the Tray-to-Media Mode (PCL) Procedure 1. A message on the control panel indicates that a media is missing. Select one of the following actions as a response to the message. • Press [Assign media]. Continue with step 2 when you select this option. • Press [Continue]. • Press [Cancel stream]. The print job is stopped. You can now solve the problem. You will most likely be able to solve the problem on the server.
Handle the Media Messages in the Tray-to-Tray Mode (PCL) Handle the Media Messages in the Tray-to-Tray Mode (PCL) Procedure 1. A message on the control panel indicates that a media is missing. Select one of the following actions as a response to the message. • Press [Assign media]. Continue with step two when you select this option. • Press [Continue]. • Press [Cancel stream]. The print job is stopped. You can now solve the problem. You will most likely be able to solve the problem on the server.
Chapter 10 Carry Out Copy Jobs
Copy Your Documents Copy Your Documents Description of the Copy Job Settings Introduction When you make a copy, you can define the following. • How the originals look. • How the output must look. • Generic settings for the whole job. To improve the productivity, the system defines a number of settings for the [Original] and the [Output] automatically. However, you can overrule these automated settings manually. The automated settings have the prefix [Auto].
Description of the Copy Job Settings 2 Section Description [Output] The [Output] section contains the settings available to define how the resulting copy must look. NOTE All the settings have a fixed position. If a setting is not possible, then the location of that setting is empty. Example: The [Trimming] setting is only be available when you have a trimmer. Otherwise, the location of the [Trimming] setting is empty.
Description of the Copy Job Settings [Original] Settings - [Original type] Setting Values [Original type] Description The automatically set value for this setting. [Portrait] [Binding edge] [Left] • The original has a vertical format (height > width). • The binding edge is at the left-hand side. • When you turn a sheet over the binding edge, the image or text on the back of the sheet is in readable form. [Top, head to toe] • The original has a vertical format (height > width).
Description of the Copy Job Settings [Original] Settings - [Size] Setting Values Description A4, A3, Letter, Tabloid, etc. Original in the ADF or on the glass plate: • Automatic size detection, or • Enter the media format of the original. When your original has a non-standard size, you can use the - and + buttons to enter the exact measures. You can enter the measures in steps of 1 mm / 0.01". The text of the[Size] button changes into [Custom].
Description of the Copy Job Settings [Output] Settings - [1- or 2-sided] Setting Values [1- or 2-sided] Description The automatically set value for this setting. [Auto] The output contains an image on one side. [1-sided] The output contains an image on both sides. [2-sided] [Output] Settings - [Binding edge] Setting Values [Binding edge] Description The automatically set value for this setting.
Description of the Copy Job Settings [Output] Settings - [Media] Setting Values Description [Media] Names of the media in the media catalogue Here you can select the media for the copy job. The list displays all the media that are available in the media catalogue. The media catalog is a list of media that you can define in the Settings Editor application on the PRISMAsync controller.
Description of the Copy Job Settings [Output] Settings - [Layout] Setting Values [Layout] Description The machine prints the pages with no special layout settings. [Normal] [Booklet] [Same up] The machine prints the pages in booklet order. The pages one and four are printed on the front side of a sheet. The pages two and three are printed on the back side of a sheet. The machine prints the same image multiple times next to each other. By default, the system keeps the size of the originals.
Description of the Copy Job Settings [Output] Settings - [Align] Setting Values [Align] Description The automatically set value for this setting. [Auto] [Top left] The [Align] setting allows you to indicate the position of the image on the sheet. [Top left] moves the image to the upper left corner of the sheet. [Top center] moves the image to the center at the top of the sheet. [Top center] [Top right] moves the image to the upper right corner of the sheet.
Description of the Copy Job Settings [Output] Settings - [Shift] 222 Setting Values Description [Shift] [Margin shift] Use this setting to increase or decrease the margin. By default, the values of the front side and the back side are interlocked. This means that the values for the front side and the back side remain identical. Widening the margin can be useful if you want to staple or punch the output, for example.
Description of the Copy Job Settings [Output] Settings - [Print delivery] Setting Values Description [Print delivery] [Output location] Select the output location for the job. Depending on the settings for your copy job, the machine automatically suggests the preferred output location for your job. However, you can manually overrule this suggestion. • [Stacker/stapler upper tray] Deliver the prints at the upper tray of the stacker/stapler.
Description of the Copy Job Settings Setting Values [Print delivery] [Advanced settings] -> [Sheet order] Description [Face up] Deliver the prints face up, first sheet on top. [Face up reverse] Deliver the prints face up, last sheet on top. [Face down] Deliver the prints face down, first sheet on top. [Face down reverse] Deliver the prints face down, last sheet on top.
Description of the Copy Job Settings Setting Values Description [Print delivery] [Advanced settings] -> [Print order] • [Front/back] Default value. The front page on the front, the back page on the back. • [Back/front] Puts the front page on the back and the back page on the front. [Advanced settings] -> [Rotation] • [0 degrees] • [180 degrees] Rotates the prints 180 degrees.
Description of the Copy Job Settings [Output] Settings - [Binding] Setting Values Description [Binding] [None] Here you can define the required number of staples. Furthermore you can define where you want the staples with the [Location] option.
Description of the Copy Job Settings Setting Values Description [Folding] [None] Required output location for Z-folded A4R, LetterR and Legal: • Folder output tray, or • Any output tray of the stacker/stapler. [Z-fold] NOTE Z-folded A3, B4 and Tabloid 11" x 17" sheets must be sent to the stacker/ stapler. Required output location for Z-folded A3, B4 and Tabloid 11" x 17": Any output tray of the stacker/ stapler.
Description of the Copy Job Settings Setting Values Description [Trimming] [None] No trimming of the document. [Trim size] [Finishing size] You can indicate the amount of trimming at the long edge and short edge (from 2.0 mm to 20.0 mm / 0.08" - 0.80") You can indicate the size of the resulting document after trimming. You can either touch [Size] to select a default media size or manually define the width and length of the document.
Description of the Copy Job Settings [Number of sets] Setting Values Description [Number of sets] [Check first set] When the [Check first set] setting is enabled, the printer stops after the first set of a job has been printed. You can check the quality of the output. NOTE This setting is only available when in the workflow profile [Check first set] is set to [As in job]. [Number of sets] You can indicate how many copies of the job you need. You can enter a value from 1 65,000.
Description of the Copy Job Settings [Destination] Setting Values Description [Destination] [Scheduled jobs] Add the copy job to the list of [Scheduled jobs] in the [Jobs] view. [Waiting jobs] Add the copy job to the list or [Waiting jobs] in the [Jobs] view. [DocBox] Add the copy job to the [DocBox] (if licensed).
Make an easy copy Make an easy copy Introduction An easy copy is a copy for which you only need to define a few settings before touching the Start button : • One-sided or two-sided original. • One-sided or two sided copy. • Zoom. • Media. • Stapling. • The number of copies required. When you need more settings, you have to make a copy job instead of an easy copy job. You must enable the [Easy copy job] in the Settings Editor.
Create templates to use for recurring jobs Create templates to use for recurring jobs Introduction When you regularly carry out identical copy or scan jobs, you can create custom templates for them. The custom templates contain the default settings for these jobs. Procedure 1. Touch [Jobs] -> [Copy/Scan]. 2. Select an existing copy or scan job template. You cannot save the [Easy copy job] template as a custom template. Make the required settings for the recurring job.
Copy Non-Standard Size Originals Copy Non-Standard Size Originals Introduction The scanner can detect the following media sizes automatically: Glass plate ADF • • • • • • • • • • • • • • • • • • • • • • • • • • • • A3R A4 A4R A5 B4R B5 B5R B6 Statement 5.5" x8.5" Letter 8.5" x 11" LetterR 11"x 8.5" LegalR 8.5" x14" TabloidR 11" x 17" A3R A4 A4R A5 A5R B4R B5 B5R B6R Statement 5.5" x 8.5" StatementR Letter 8.5" x 11" LetterR 11" x 8.5" LegalR 8.
The Zoom Behavior The Zoom Behavior Introduction When you carry out a copy job or scan job, you can use the [Zoom] function to reduce or enlarge an image, for example: • Copy an A4 original on an A3 sheet. The system enlarges the image. • Copy an A3 original on an A4 sheet. The system reduces the image. • Copy an A4 original with a small illustration on an A4 sheet, and at the same time enlarge the illustration. By factory default, the [Zoom] function is set to [Fit to page].
The Zoom Behavior How to Use the Zoom Function for a Scan from the Glass Plate The following table shows the zoom behavior of the machine when the originals are scanned from the glass plate. The focus is on the upper right-hand corner of the original (upper left-hand corner of the glass plate). Scan from the glass plate using the zoom function Illustration Description The original is placed face-down and in readable form in the upper left-hand corner on the glass plate.
Staple, Punch, Fold, or Trim the Output Staple, Punch, Fold, or Trim the Output NOTE When you make one copy of one original, stapling is not possible. Procedure 1. Place the originals face up into the automatic document feeder (ADF), or place one original face 2. 3. 4. 5. 6. 7. 8. 9. 236 down on the glass plate. On the control panel, touch [Jobs] -> [Copy/Scan] -> [Copy job]. At the [Binding] setting, select the required number of staples and the location of the staples.
Rename a Copy Job Rename a Copy Job Introduction When you carry out a new copy job, the system creates an automatic name for the job. The default name 'Copy Job' followed by a sequence number is displayed in the [Job name] field. However, you can rename the copy job into a name of your choice. This name helps you to recognize the job in the list of [Scheduled jobs], [Waiting jobs] or in the [DocBox] (optional). Procedure 1. In the job window on the control panel, touch [Job name]. A keyboard appears. 2.
Combining subsets into one document Combining subsets into one document Introduction You can copy or scan several sets of originals to one document or file with subsets. With the optional [Page programming] function, you can add pages, for example, tab sheets, and define the media and finishing settings for each page and subset. NOTE When you copy or scan subsets, the [Last used] template is disabled. Procedure 1. Place the first subset face up into the ADF. 2.
Insert Tab Sheets to Divide Your Document Insert Tab Sheets to Divide Your Document Introduction If you want to use tab sheets to create a physical division in your document, you must treat the copy job as a combined copy job. The tab sheets will be processed as inserts. Before you begin • Make sure that you split up your original document into the parts (subsets) that must be preceded by tab sheets. • Make sure that you load the required tab sheets into a paper tray or into the optional inserter module.
Insert Tab Sheets to Divide Your Document 9. Touch the subset before which you want to insert the first tab sheet. 10. 11. 12. 13. 14. 15. 16. 17. 18. 240 The selected subset is highlighted. Press [Insert]. In the settings pane, touch [Media] and select a tab media. Press . Press [Ready]. Press [Edit]. Repeat the steps nine to fourteen until all the tab sheets were inserted. Touch [Ready] when all the tab sheets were inserted. Define the general job settings such as [Number of sets]. Press .
Scan Now and Print Later Scan Now and Print Later Introduction You can scan an original document now and print the document later (postponed copying). To use this function, you must send a copy job to the list of [Waiting jobs] or to the [DocBox] (optional). When to do You must only change the destination to [Waiting jobs] or [DocBox] (optional) when the default destination of copy jobs is [Scheduled jobs]. The default destination of copy jobs is defined in the workflow profiles. Procedure 1.
Scan Now and Print Later 242 Chapter 10 - Carry Out Copy Jobs Canon varioPRINT DP line
Chapter 11 Carry Out Scan Jobs
Configure the Scan Function Configure the Scan Function Configure the Settings for Scan to File Introduction To use the scan-to-file function, the system administrator must configure the function in the Settings Editor on the PRISMAsync controller ([Configuration] -> [Connectivity]). A scan job will be sent to the FTP server configured. How to Configure the Settings for Scan to File The table below describes the settings that the system administrator must configure in the Settings Editor.
Configure the Settings for Scan to SMB Configure the Settings for Scan to SMB Introduction To use the scan-to-SMB function, the system administrator must enable this function in the Settings Editor on the PRISMAsync controller ([Configuration] -> [Connectivity]). The system administrator must add SMB shares ([Workflow] -> [SMB shares]). The maximum number of SMB shares is 3. A scan job will be sent to the selected SMB share.
Configure the Settings for Scan to Email Configure the Settings for Scan to Email Introduction To use the scan-to-email function, the system administrator must configure the function in the Settings Editor on the PRISMAsync controller ([Configuration] -> [Connectivity]). A scan job will be sent as an attachment to the email address defined. How to Configure the Settings for Scan to Email The table below describes the settings that the system administrator must configure in the Settings Editor.
Configure the Settings for the LDAP Server Configure the Settings for the LDAP Server Introduction If the scan-to-email function is enabled, a list of user codes and matching email addresses is required. When a user enters his/her unique code on the control panel, the scan job will be sent to the matching email address.
Use the Address List File (ral.csv) Use the Address List File (ral.csv) Introduction If an LDAP server is not available, you must use a remote address list file (ral.csv) for scan to email. This file must contain the unique user codes and matching email addresses. The PRISMAsync controller stores the address list file. Proceed as follows: 1. Download the file via the Settings Editor ([Configuration] -> [Connectivity], scroll down to the LDAP section -> [Download address list file]). 2.
Scan Your Documents Scan Your Documents Description of the Scan Job Settings Introduction When you make a scan, you can define the following. • How the original looks. • How the resulting file must look. • Generic settings for the whole job. To improve the productivity, the system defines a number of logical settings for the [Original] and the [Output] automatically. However, you can overrule these automated settings manually. The automated settings have the prefix [Auto].
Description of the Scan Job Settings Section Description 3 [Job] The [Job] section enables you to define generic properties for the whole job. 4 Preview The preview section shows the result of the settings defined for the output. 5 Action buttons The buttons in this section allow you to select actions, for example, save settings to a template, cancel a job, or start scanning.
Description of the Scan Job Settings [Original] Settings - [Original type] Setting Values [Original type] Description The automatically set value for this setting. [Portrait] [Binding edge] [Left] • The original has a vertical format (height > width). • The binding edge is at the left-hand side. • When you turn a sheet over the binding edge, the image or text on the back of the sheet is in readable form. [Top, head to toe] • The original has a vertical format (height > width).
Description of the Scan Job Settings [Original] Settings - [Size] Setting Values Description [Size] Original in the ADF or on the glass plate: • Automatic size detection, or • Enter the media format of the original. A4, A3, Letter, LedgWhen your original has a non-standard size, you er, etc. can use the - and + buttons to enter the exact measures. You can enter the measures in steps of 1 mm / 0.01". The text of the[Size] button changes into [Custom].
Description of the Scan Job Settings Setting Values Description [Type] [Format] Select the required format. Define the compression factor to reduce the file size. [Compression] NOTE A higher compression factor results in a scan with lower quality. [Quality] When a higher quality is needed, you must set the [Quality] higher. Setting Values Description [Resolution] [300 dpi] Select [300 dpi] when you want to view or archive the generated file, for example.
Description of the Scan Job Settings [File] Settings - [Align] Setting Values [Align] [Top left] Description The [Align] setting allows you to indicate the position of the image on the sheet. [Top left] moves the image to the upper left corner of the sheet. [Top center] moves the image to the center at the top of the sheet. [Top center] [Top right] moves the image to the upper right corner of the sheet. [Top right] [Center left] moves the image to center of the left side of the sheet.
Description of the Scan Job Settings [File] Settings - [Margin erase] Setting Values Description [Margin erase] [Binding edge] Margins of a document sometimes contain notes or punch holes, for example. The machine allows you to hide these elements on the copy. With the + and - buttons of the [Binding edge] setting you can define how much margin of the original you want to erase. You can enter a value up to 100 mm / 3.94".
Description of the Scan Job Settings [Destination] Setting Values [Destination] Description For scan to USB, you can enter the destination of the scan job on the USB drive. You can select either the root of the USB drive, or a new folder called ScansX, whereby X is an incrementing number. The first time you use this option, the folder will be called Scans1. For the other destinations you select the destination in the [Destination] field, for example scan to email or FTP. [Enter the user code.
Scan to File Scan to File NOTE Scanning mixed size originals is supported. Procedure 1. Place the originals face up into the automatic document feeder (ADF), or place one original face 2. 3. 4. 5. down on the glass plate. On the control panel, touch [Jobs] -> [Copy/Scan]. Select a scan-to-file profile. The job window opens. Change the settings for the original and the file. Touch [Start] . The scanner scans the originals. The system sends the resulting file to the scan server.
Scan to Email Scan to Email Procedure 1. Place the originals face up into the automatic document feeder (ADF), or place one original face down on the glass plate. 2. On the control panel, touch [Jobs] -> [Copy/Scan]. 3. Select a scan profile. The job window opens. 4. Select email as [Destination]. 5. Change the settings for the original and the file. 6. If applicable, change the subject at [Email subject]. A keyboard appears to enter the subject. 7. At [Recipients] enter an email address or user ID.
Use an address book for scan to email Use an address book for scan to email Introduction When an address list file (ral.csv also known as address book file; see Use the Address List File (ral.csv) on page 248) is uploaded, you can search and select one or more email addresses via the control panel. An address book is also available when ldap is configured. You can also add a new email address.
Use an address book for scan to email 4. Enter the email address and a comment. You can use the comment for the name. The comment is optional. 5. Touch [OK] to return to the [Destination] tile.
Scan to USB Scan to USB Illustration [52] Scan to USB Procedure 1. Insert a USB drive into the USB port at the left-hand side of the control panel. 2. Place the originals face up into the automatic document feeder (ADF), or place one original face down on the glass plate. 3. On the control panel, touch [Jobs] -> [Copy/Scan] -> [Scan to USB]. The job window opens. 4. Change the settings for the original and the file. 5. Touch [Job name] to change the default job name. 6. 7. 8. 9. 10.
Scan to DocBox Scan to DocBox Procedure 1. Place the originals face up into the automatic document feeder (ADF), or place one original face down on the glass plate. 2. On the control panel, touch [Jobs] -> [Copy/Scan] -> [Copy to DocBox]. 3. 4. 5. 6. 7. 8. 9. 10. 262 The job window opens. Change the settings for the original and the file. Touch [Job name] to change the default job name. Use the keyboard to change the name, then touch [OK]. Touch the [Destination] button.
Scan to SMB Scan to SMB Procedure 1. Place the originals face up into the automatic document feeder (ADF), or place one original face down on the glass plate. 2. On the control panel, touch [Jobs] -> [Copy/Scan] -> [Scan to SMB]. The job window opens. 3. Change the settings for the original and the file. 4. Press [Start] . The scanner scans the originals. The system sends the resulting file to the shared device.
PDF scan job PDF scan job Introduction Scan originals to a PDF job that is stored in the DocBox. Now you can use PDF datapath functionality such as page numbering. Procedure 1. Place the originals face up into the automatic document feeder (ADF), or place one original face 2. 3. 4. 5. 264 down on the glass plate. On the control panel, touch [Jobs] -> [Copy/Scan] -> [PDF scan job]. The job window opens. Change the settings for the original and the file. Select the DocBox where the PDF job must be stored.
Create templates to use for recurring jobs Create templates to use for recurring jobs Introduction When you regularly carry out identical copy or scan jobs, you can create custom templates for them. The custom templates contain the default settings for these jobs. Procedure 1. Touch [Jobs] -> [Copy/Scan]. 2. Select an existing copy or scan job template. You cannot save the [Easy copy job] template as a custom template. Make the required settings for the recurring job.
Combine subsets into one file Combine subsets into one file Introduction You can copy or scan several sets of originals to one document or file with subsets. With the optional [Page programming] function, you can add pages, for example, tab sheets, and define the media and finishing settings for each page and subset. Procedure 1. Place the first subset face up into the ADF or face down on the glass plate. 2. Touch [Jobs] -> [Copy/Scan] -> Scan profile -> [Subsets] 3.
Optimize the Scan Quality Optimize the Scan Quality Introduction The printer can detect photos, rasters and fine lines on the original. This information is processed in such a way that the digital result has a high scan quality. This means that in most cases you do not need to adjust quality settings to get the best result.
Optimize the Scan Quality 8. Select the desired value to change the settings for the [Light] and [Dark]areas on the scan. [Light]: When the area must be darker, then select a value of -1 to -3. When an area on the output is light gray but must be white, then select a value of 1 to 3. [Dark]: When an area on the output is dark gray but must be black, then select a value of -1 to -3. When the area must be lighter, then select a value of 1 to 3. 9. Press [OK].
Chapter 12 Keep the system printing
Use the Schedule (Option) Use the Schedule (Option) Introduction to the [Schedule] View Introduction The [Schedule] is your daily planning board for print jobs. The [Schedule] helps you to keep the machine running. This section shows and describes the main parts of the [Schedule]. NOTE The descriptions of the colors of the bars and the indication of the required amount of sheets are only valid for document printing.
Introduction to the [Schedule] View An icon and the job name represent a job. The icon indicates the state of the job, for example printing . Furthermore, the icon indicates the stop moments of the machine. For example, when the setting [Confirm start of job] in the workflow profiles (see list of references below) is set to [On] or when you use the [Stop after job] function. 2. The [Required media] Pane The [Required media] pane displays the media that are required for each scheduled job.
Introduction to the [Schedule] View The icons in the media toolbar Icon Description The list of [Required media] shows the required media for the scheduled jobs. When the paper module indicator is completely grey, this means that not one of the required media is available in the paper trays. The list of [Required media] shows the required media for the scheduled jobs. When a paper tray is highlighted in green, the highlighted paper tray contains a media that is required by one of the scheduled jobs.
Load Media via the [Schedule] View Load Media via the [Schedule] View Introduction When the [Schedule] view is available on your printer, you can load and assign the required media directly in the [Schedule] section. NOTE When you load a different media size, you must also set the paper guides inside the paper tray to the correct dimensions. You cannot change the media size for the internal bulk trays one and two. These are preset to a fixed media size.
The Dashboard The Dashboard Introduction The dashboard is the upper part of the control panel. The dashboard is always visible, irrespective of the current view. The dashboard shows the following. • The status of the system. • The status of the supplies. • The status of the finishers. • The current process. • Instructions for the operator. • The [Resume] button after you stopped the printer. Illustration The following illustration shows the dashboard while the machine is busy.
The Dashboard Number Function 3 Display the action that you must do now or soon. The colors of the vertical status bar at the left-hand side match the colors of the LED on the control panel and the operator attention light. When the color is orange or red, a message indicates the required action. Orange means that action is required soon. How long before an upcoming action the control panel starts to display the message depends on the defined warning time. Red means that action is required now.
The Operator Attention Light The Operator Attention Light Introduction The operator attention light on top of the printer helps you to monitor the status of the printer from a distance. The colors of the lights match the printer status that the dashboard displays.
Remote Monitor Remote Monitor Description NOTE Remote Monitor requires a license. Remote Monitor is a web application that you can access via a URL from a remote PC. The application shows part of the operator panel with up-to-date status information, for example about how long the printer can continue printing without operator intervention. Remote Monitor also has an alert function.
Remote Monitor 278 Chapter 12 - Keep the system printing Canon varioPRINT DP line
Chapter 13 Media Handling
Introduction Introduction Introduction to the Media Handling Media Handling During printing, the printer can draw sheets from any tray that contains the required media for that sheet in the job. You can open any tray while the system is running to add paper. The tray opens as soon as possible without causing a paper jam. If the required media is available in other trays, printing continues. Otherwise, printing stops.
Introduction to the Media Handling If you plan to use these media more often, you can add these temporary media to the media catalog; Add Temporary Media to the Media Catalog on page 291.
Introduction to the [Trays] View Introduction to the [Trays] View Introduction The [Trays] view has the following functions. • Display the current content and filling level of the paper trays • Open the paper trays and assign the media to paper trays • Change the media that is currently assigned to a paper tray.
Introduction to the [Trays] View The paper tray information The [Trays] view displays the following textual information for each paper tray. • The media name, for example 'Normal paper'. • The media size, for example A4 or LTR. • The media weight, for example 80 g/m² or 20 lb bond. • The media color • The special characteristics of the media, for example [cyclic] or [punched].
Introduction to the [Media] Section Introduction to the [Media] Section Introduction The [System] view gives access to system settings, system information, media information and maintenance tasks. This section gives an overview of the [Media] section in the [System] view. Overview of the [Media] section The print system uses a central media catalog from which you can select media for jobs. Correctly defined media attributes are important in order to ensure high print quality.
Introduction to the [Media] Section Item Function 3 List of all the media that are available in the media catalog. The list displays the current content of the media catalog. 4 List of temporary media The list displays the temporary media that are currently available on the system.
Introduction to the [Media] Section 286 Num‐ ber Item Function More information 2 Media management Manage the media catalog: • Add (new, copy) • Edit • Delete • Optimize • [To catalog] (only for temporary media) • Add 3 Search button for the media. Search through the list of media. 4 Select which media you want to display. [Media catalog], temporary media or all media. 5 Filter the media.
Media Related Actions Media Related Actions Open a Tray and Load Media Using the Paper Tray Button Introduction Besides loading media via the [Load] button in the [Schedule] view, there are two ways to open a tray and to load and assign media: 1. Through the softkey for the [Trays] view at the bottom of the control panel. 2. Through the paper tray button at the right-hand side of the control panel. In both cases, the control panel displays an overview of the printer and the paper trays.
Load and Assign Media Using the [Trays] Softkey Load and Assign Media Using the [Trays] Softkey Introduction Besides loading media via the [Load] button in the [Schedule] view, there are two ways to open a tray and to load and assign media: 1. Through the softkey for the [Trays] view at the bottom of the control panel. 2. Through the tray hardkey at the right-hand side of the control panel. In both cases, the control panel displays an overview of the printer and the paper trays.
Load and Assign Media Using the [Trays] Softkey 4. Load the new media. 5. Close the paper tray gently by pushing in the middle of the tray cover. 6. Press [Assign]. A list of media from the Media catalogue appears. The list displays all the media in the Media catalogue that match the position of the paper guides inside the closed paper tray. When the list is empty, the media catalog does not contain media that match the position of the paper guides. Touch the new media type. 7. 8. Press [OK].
Add media to the media catalog Add media to the media catalog When enabled in the Settings Editor, you can add new media to the media catalog via the control panel. [60] Media management via the control panel Procedure 1. Touch [System] -> [Media]. 2. Use one of the following methods to add new media. • Touch [Copy] to use one of the current media definitions as starting point and copy its attributes to the new media definitions. • Touch [New] to define all attributes from scratch.
Add Temporary Media to the Media Catalog Add Temporary Media to the Media Catalog Introduction When a job is submitted that requires media that are not included in the media catalog, these media become temporary media. The control panel displays the temporary media in the following places. • In the list of [Required media] in the [Schedule] view, when the job is scheduled for printing. • In the list of [Temporary media] in the [Media] tab of the [System] view.
Media indicators Black & White Media indicators Black & White Media is displayed on several locations of the control panel. Extra information about the media is displayed by icons. Icon Description The media is required for a job in the list of scheduled jobs or list of waiting jobs. The media is loaded into a paper tray. The media is used in a scheduled job and loaded into a paper tray. The warning icon indicates that the media definition needs attention. Check if all important attributes are defined.
Use the Separation Enhancer Use the Separation Enhancer Introduction The separation enhancer improves the separation performance of specific media, such as coated media. The table below gives recommendations about the use of the separation enhancer. To prevent the risk of double sheet separations, it is advised to remove the separation enhancer in all other situations. The trays three and four both contain a separation enhancer. You can use the separation enhancer in all the trays.
Use the Separation Enhancer 294 Step Action 2 [Open the tray (tray 3 or 4) and loosen the separation enhancer.] [Place the separation enhancer in the separation unit.] 3 [Lock the separation enhancer.
Adjust the Size of the Bulk Tray Adjust the Size of the Bulk Tray Introduction The bulk trays are designed to contain the media that you frequently use a lot. Therefore, the paper guides inside the bulk trays are set to a fixed media size. However, if you want to use a different media size with a bulk tray, you must do the following. • Reposition the paper guides of the bulk tray manually to match the new media size, and • Assign the changed media size to the corresponding bulk tray. Before you begin 1.
Adjust the Size of the Bulk Tray Step Action 2 [Use the socket wrench to loosen the bolt at the back side.] 3 [Remove the top paper guide.
Adjust the Size of the Bulk Tray Step Action 4 [Turn the side paper guide out of the slots.
Adjust the Size of the Bulk Tray Step Action 5 [Place the side paper guide. Align the 4 pins with the desired slots.
Adjust the Size of the Bulk Tray Step Action 6 [Place the top paper guide. Align the 4 pins with the desired slot.] 7 [Use the socket wrench to tighten the bolt.] 8 [Adjust other side] Repeat the previous steps for the front side.
Adjust the Size of the Bulk Tray 300 Step Action 9 [Check if all plates are aligned with the corresponding size marks.] 10 [Close the tray.] 11 In the [Trays] view on the control panel, assign the new media size to the bulk tray.
Adjust the Size of the optional Bulk Tray for small Format Adjust the Size of the optional Bulk Tray for small Format Introduction The bulk trays are designed to contain the media that you frequently use a lot. Therefore, the paper guides inside the bulk trays are set to a fixed media size. When the optional bulk tray for small format is installed, you can adjust the size of the bulk tray to A5 or Statement.
Adjust the Size of the optional Bulk Tray for small Format 4. Place the paper guide plates for small format over the existing paper guide plates. 5. Use the socket wrench to tighten the bolts. 6. Close the tray. 7. Change the media size for the selected bulk tray. [System] -> [Setup] -> [System configuration] (under [Advanced]) -> [System settings] -> [Bulk tray 1 media size] or [Bulk tray 2 media size]. 8. In the [Trays] view on the control panel, assign the new media to the bulk tray.
Use the JIS B5 Adapter (Option) Use the JIS B5 Adapter (Option) When to do When you place small media with a short edge of 182 mm - 203 mm (7.2" - 8.0") in the bulk trays of an external paper module, especially JIS B5. Before you begin 1. Open a bulk tray of an external paper module. 2. Remove the current media from that bulk tray. 3. Place the media. Required tools 1 JIS B5 adapter Procedure Place and remove the adapter Step Action 1 Place the adapter over the front slider at the righthand side.
Use the JIS B5 Adapter (Option) Step Action Illustration 3 When you place a larger media type, make sure that you remove the adapter. NOTE Do not store the adapter inside the paper tray. Otherwise, an error can occur.
Process Special Media Process Special Media Process Pre-Printed Media and Use of the [Pre-printed mode] Setting Introduction The system is able to handle pre-printed media without problems if the guidelines regarding preprinted media and inks are taken into account. In case media or inks are used that are not listed in the guidelines, the use of pre-printed media can lead to undesired print quality issues. To prevent print quality issues, a [Pre-printed mode] function is available on the printer.
Process Pre-Printed Media and Use of the [Pre-printed mode] Setting 3. Press [On]. NOTE Make sure that you put the [Pre-printed mode] setting back to [Off] when you have finished using pre-printed media. 4. Press [OK]. NOTE The text on the [Advanced media settings] button has changed into [Custom], which indicates that a default setting in the [Advanced media settings] section has changed. Result The pre-printed mode is active. At the right-hand side of the dashboard the following icon is displayed.
Process Wax Paper and Use of the [Wax mode] Setting Process Wax Paper and Use of the [Wax mode] Setting Introduction Wax paper and print quality issues During the production process of paper, in most cases a chemical is added to enable writing on the paper. Paper that contains this chemical that leads to pollution inside the system is called wax paper. The paper is called wax paper because the pollution is a wax-like substance inside the system. The pollution can lead to undesired print quality issues.
Process Wax Paper and Use of the [Wax mode] Setting Illustration [64] The [Wax mode] setting IMPORTANT Make sure that you put the [Wax mode] setting back to [Off] when you have finished using wax paper. Procedure 1. 2. 3. 4. 308 On the control panel, touch [System] -> [Setup] -> [Advanced media settings] (under [Advanced]). Touch the [Wax mode] button. Touch [1] or [2]. Touch [OK]. The text on the [Advanced media settings] button has changed into [Custom].
Deal with Paper Dust and Use of the [Paper quality] Setting Deal with Paper Dust and Use of the [Paper quality] Setting Introduction Good paper is best run with the highest paper quality factor: [Normal]. Lower grade media such as recycled paper can leave more paper dust in the machine. This can lead to uneven, dark areas on prints with ghosts (echos) of previous pages. If necessary, you can improve the print quality by decreasing the value of the [Paper quality] setting to [Low] or [Lower]. When to do 1.
Deal with Paper Dust and Use of the [Paper quality] Setting Procedure 1. 2. 3. 4. 310 On the control panel, touch [System] -> [Setup] -> [Advanced media settings] (under [Advanced]). Touch the [Paper quality] button. Touch [Low] or [Lower]. Press [OK]. The text on the [Advanced media settings] button has changed into [Custom]. This indicates that a default setting in the [Advanced media settings] section has changed.
Media Registration Media Registration When to Perform a Media Registration Examples of when to Perform Media Registration Introduction Media registration is an indication for how accurately an image is positioned on a sheet of paper. The position and the form of a printed image can differ slightly from the original image or the digital image. Possible causes: • Printer component tolerances. • Media size tolerances.
Examples of when to Perform Media Registration The image is not in the center of the sheet (shifted image). The image is skewed (skewed image). The image is tilted (diamond shape image).
Examples of when to Perform Media Registration The top of the image is smaller than the bottom of the image, or the other way around (trapezoid shape image). The image is reduced or shrunk in the feed direction (elongation). NOTE Combinations of two or more deviations can occur.
Examples of when to Perform Media Registration Example 2 - Forms When you print text on forms, the text must be printed in the designated area. For example, an address or a date must be printed at the correct position. Here you see an example where the printed date is not positioned correctly. Order Form 23-10-2012 Date: Océ Technologies B.V. St-Urbanusweg Venlo, Limburg Netherlands 5900 MA Ordered By Company: Address: Phone: 111-222-3333 Fax: 111-222-4444 www.oce.
How to Perform a Media Registration How to Perform a Media Registration Media Registration Quick Start Introduction This section gives a general description on how to perform a media registration. A detailed description is given in the sections that follow. Procedure 1. On the control panel, select the media for which you want to perform the media registration. You can start a media registration from the trays view (touch [Trays] -> [Optimize]), or from the media catalog (touch [System] -> [Media]).
Media Registration Quick Start [67] Perform the media registration via the media catalog 2. Touch [Registration]. 3. When you start a media registration from the media catalog, select the feed direction for which you want to perform the media registration. The media registration can be different for LEF and SEF. When you start a media registration from the trays view, the feed direction is already selected. If the printer is not warmed up, the media registration starts by warming up the printer. 4.
Media Registration Quick Start A detailed description is given in the sections that follow. NOTE X means an adjustment in the feed direction. Z means an adjustment perpendicular to the feed direction. 9. You can verify the result of the manual registration adjustment on the verification chart. Touch [Print verification chart] to print the verification chart. NOTE • Depending on the media type and the media size, the dots, circles and lines on the verification chart do not have to match perfectly.
Order of the Media Registration Actions Order of the Media Registration Actions Introduction When the media registration is not optimal, you can take various actions to solve the misalignment. This section describes the order of the actions you must take. Media Registration Options Procedure Option Where Scope When Automatic media registration via the control panel. See Media-Specific Registration on page 321. Control panel Specific media Media registration is not optimal.
Print the Verification Chart for Media Registration Print the Verification Chart for Media Registration Introduction You can print the verification chart on a specific media to verify if the media registration for that specific media is optimal. NOTE You cannot print the verification chart on media that you can only print 1-sided because the verification chart is 2-sided. Use your own job to verify if the media registration is optimal.
Print the Verification Chart for Media Registration [69] Print the verification chart via the trays view Procedure 1. 2. 3. 4. On the control panel, touch [Trays]. Select the media via the tray that contains the media. Touch [Optimize] -> [Registration]. You can also select the media via the media catalog. 1. On the control panel, touch [System] -> [Media] to open the media catalog. 2. Select the media from the media catalog for which you want to print the verification chart for media registration. 3.
Option 1 - Automatic Media Registration Adjustment Option 1 - Automatic Media Registration Adjustment Media-Specific Registration When to do When the media registration for a specific media is not optimal. You can start a media-specific registration from the trays view or from the media catalog. First, the steps of the media registration procedure are described in general. NOTE • The media-specific registration overwrites any automatic or manual media-specific registration performed previously.
Media-Specific Registration Media Registration Procedure 1. 2. 3. 4. The system prints a number of registration sheets. Scan the printed registration sheets one by one. First the front side, then the back side. The systems calculates the registration adjustment parameters. The system sets the calculated parameters as default registration parameters for this specific media. Start a Media-Specific Registration via the Trays View 1. On the control panel, touch [Trays] to open the trays view. 2.
Actions for Media-Specific Registration 2. Select the media for which you want to perform the media registration. 3. Press [Registration]. When the media is larger than 420 mm (16.5") in X direction (feed direction) you get a reminder to enter the actual sheet size via the manual adjustment. 4. Select the feed direction for which you want to perform the media registration ([LEF registration] or [SEF registration]) 5. At [Correction of shift / zoom], touch [Start].
Actions for Media-Specific Registration Step Action 2 Place the registration sheet with number 2 face down on the glass plate, and touch [OK] to scan. 3 Repeat the steps 1 and 2 with the next registration sheets. 4 The media registration is completed when the control panel displays the message [Remove the registration sheet from the glass plate.] Touch [Next]. 5 The control panel displays the message [Do you want to print the verification chart?].
Option 2 - Manual Media Registration Adjustment (Only Needed in Incidental Cases) Option 2 - Manual Media Registration Adjustment (Only Needed in Incidental Cases) When to Do • You already performed the automatic registration adjustment via the control panel (option 1), but the result is still not optimal, or • The media is 1-sided media. Examples of 1-sided media are tab sheets and transparency media with paper backing.
Via the Control Panel NOTE It is recommended to perform the media registration when the list of [Scheduled jobs] is empty. Otherwise, other jobs can start printing while the media registration takes place. Via the Control Panel Before you begin NOTE • The media-specific registration adjustment overwrites any automatic or manual media specific registration performed previously. • You cannot perform media-specific registration for temporary media.
Via the Control Panel 2. From the media catalog, select the media for which you want to perform the media registration. 3. Touch [Registration]. When the media is larger than 420 mm (16.5") in X direction (feed direction), you get a reminder to enter the actual sheet size via the manual adjustment. 4. Select the feed direction for which you want to perform the media registration. 5. At [Manual registration], touch [Start].
Via the Control Panel Registration Values Section What to enter Upper section (1) The actual sheet size measured in the feed direction. It is recommended to measure several (6) sheets. Determine the average sheets size in the feed direction. For LEF, enter the sheet width. [70] For LEF, enter the sheet width For SEF, enter the sheet length. [71] For SEF, enter the sheet length The actual sheet size is used in the front-toback registration.
Elongation NOTE You can touch the - and + buttons to change the values. You can also enter the required value directly. Touch the number to enter a value manually. The numeric keyboard appears. There you can enter the required value. NOTE If you touch [Close] before you apply the changes, the values are not saved. You must decide whether you want to correct the media registration of the front side or the back side or both.
Media Registration Procedure Job Verification chart <-- Feed direction Media Registration With elongation, the lines at the left-hand side (leading edge) of the verification chart are at the correct position. The image is elongated / shrunk at the right-hand side (trailing edge) of the sheet. Procedure 1. On the verification chart, determine if the image on the back side has an elongation or the image 2. 3. 4. 5. 6. on the front side. Use the X elongation back to adjust the back side.
Values for the Media Registration Procedure Settings front side What to enter X elongation (0.01%) The image is elongated or shrunk in increments of 0.01%. A value > 0 elongates the image by moving the trailing edge of the image to the right: • The length of the image in the feed direction increases. • The distance between the leading edge of the sheet and the image on the sheet remains the same. • The circles on the right-hand side of the verification chart move to the right (trailing edge).
Shifted Image Ranges Setting Range X elongation (0.01%) -500 to +500 NOTE If the elongation is too great, the image can become larger than the sheet. In this case the image is printed over the edges of the sheet. • Risk of reprinting. • Risk of system pollution. Shifted Image When to do The image is shifted in the X direction (feed direction) and/or in the Z direction (perpendicular to the feed direction).
Values for the Media Registration 2. 3. 4. 5. Change the front side if the image on the front side is shifted. On the verification chart, use an accurate ruler to measure the distance that the image is shifted in the feed direction (X) and in the direction perpendicular to the feed direction (Z). • Measure the distance between the top-left corner on the front side and the back side in the feed direction. • Measure the distance for all the corners in the feed direction.
Values for the Media Registration Settings front side What to enter [Z offset ({0})] The image is shifted in Z direction (perpendicular on the feed direction) in mm (inches). A shift > 0 moves the image to the top of the sheet: • The distance between the top of the sheet and the image on the sheet decreases. • The circles on the verification chart move to the top of the sheet.
Trapezoid Shape Image Settings back side What to enter [Z offset ({0})] The image is shifted in Z direction (perpendicular on the feed direction) in mm (inches). A shift > 0 moves the image to the top of the sheet: • The distance between the top of the sheet and the image on the sheet decreases. • The dots on the verification chart move to the top of the sheet. A shift < 0 moves the image to the bottom of the sheet: • The distance between the top of the sheet and the image on the sheet increases.
Media Registration Procedure Job Verification chart a b <-- Feed direction Media Registration Procedure 1. On the verification chart, determine if the image on the back side has a trapezoid image or the 2. 3. 4. 5. 336 image on the front side. If the trapezoid image is on the back side, change the back side. If the trapezoid image is on the front side, change the front side.
Values for the Media Registration Values for the Media Registration Procedure Settings front side What to enter [Trapezoid ({0})] The image is adjusted in mm (inches). Measured difference > 0: • At the bottom of the sheet, the length of the image in the feed direction decreases. • The distance between the circles at the bottom of the verification chart decreases. Measured difference < 0: • At the top of the sheet, the length of the image in the feed direction decreases.
Media Registration via the Diagonal of the Image Procedure Job Verification chart b <-- a Feed direction Media Registration via the Diagonal of the Image Procedure 1. On the verification chart, determine if the image on the back side has a diamond shape or the 2. 3. 4. 5. 6. 338 image on the front side. If the diamond shape is on the back side, change the back side. If the diamond shape is on the front side, change the front side.
Values for the Media Registration via the Diagonal of the Image Values for the Media Registration via the Diagonal of the Image Procedure Settings front side What to enter Diamond The image is adjusted in mm (inches). Adjustment > 0: • The diagonal from the top-right corner of the image to the bottom-left corner of the image increases. • The distance between the circle at the topright corner and the circle at the bottom-left corner increases.
Skewed Image Settings back side What to enter Diamond The image is adjusted in mm (inches). Adjustment > 0: • The diagonal from the top-right corner of the image to the bottom-left corner of the image increases. • The distance between the dot at the topright corner and the dot at the bottom-left corner increases. • The diagonal from the top-left corner of the image to the bottom-right corner of the image decreases.
Media Registration Procedure Job Verification chart a b <-- Feed direction Media Registration Procedure 1. On the verification chart, determine if the image on the back side is skewed or the image on the 2. 3. 4. 5. 6. front side. If the image on the back side is skewed, change the back side. If the image on the front side is skewed, change the front side. On the verification chart, use an accurate ruler to measure the distance between: • The leading edge of the sheet and the top-left corner.
Values for the Media Registration Values for the Media Registration Procedure Settings front side What to enter Skew The image is rotated in mm (inches). Adjustment > 0: • The image is rotated clockwise. • The distance between the leading edge of the sheet and the circle at the top-left corner is increased. • The distance between the leading edge of the sheet and the circle at the bottom-left corner is decreased. Adjustment < 0: • The image is rotated counter-clockwise.
Front-to-Back Side Registration Front-to-Back Side Registration Introduction When the front-to-back side registration is not satisfactory: • Correct the front side registration. • Correct the back side registration. Procedure Job Verification chart <-- Feed direction Media Registration Before you begin To correct the front-to-back side registration, you must first get one side correct and then shift the other side in such a way that the front-to-back registration is correct. Procedure 1.
Via the Settings Editor Via the Settings Editor Before you begin NOTE • It is not preferred to perform the manual media registration via the Settings Editor. The manual media registration via the control panel is preferred because you can print the verification chart immediately after you changed a setting. • The media specific registration adjustment overwrites any automatic or manual media specific registration performed previously. Print the verification chart to verify the media registration. 1.
Corrections for Preprinted Media NOTE • In most cases, after automatic media registration you must only adjust the elongation and / or the image shift. • If there are two or more registration problems, you must solve the problems one by one. First you correct the registration of each side. Then you correct the front-to-back side registration. For example, if the image is skewed and there is a problem with the front-to-back side registration, then you must first adjust the skewed image.
Values Settings back side What to enter [X image shift back ({0})] The image is shifted in X direction (feed direction) in steps of 0.1 mm (0.001 inches). [Z image shift back ({0})] The image is shifted in Z direction (perpendicular to the feed direction) in steps of 0.1 mm (0.001 inches). Ranges 346 Setting Range (0.1 mm) Range (0.
Media registration: Troubleshooting Media registration: Troubleshooting Introduction When you perform media registration some issues can occur. This section gives an overview of known issues and what to do. Registration of Preprinted Media Fails Issue The registration of preprinted media fails. Cause If the registration sheet contains pre-printed information, the scanner will have difficulties performing the measurements. Solution • Perform a manual media registration on the preprinted media.
Automatic Media Registration of Long Sheets is not satisfactory Automatic Media Registration of Long Sheets is not satisfactory Issue The result of an automatic media registration on sheets longer than 420 mm (16.5") is not satisfactory. Cause The automatic media registration cannot handle sheets longer than 420 mm (16.5"). The automatic media registration assumes the nominal sheet length of the media. Solution Measure the actual sheet length and enter this value via the manual media registration.
Shifted Image after Paper Path Registration (Only if POC is Applicable) Shifted Image after Paper Path Registration (Only if POC is Applicable) Issue After you performed the paper path registration the image can be shifted in X direction (feed direction). This offset occurs mainly when you use A4 or Letter for the paper path registration. Cause Possible causes: • The bulk media has media registration settings from a previous media registration setting.
Media Registration: Frequently Asked Questions Media Registration: Frequently Asked Questions Introduction In this section you find answers to some frequently asked questions regarding media registration. Question Answer What should you do after a software update? After a service technician upgraded the software you must verify the media registration. You can print the verification chart to verify if the media registration is optimal (see Print the Verification Chart for Media Registration on page 319).
Chapter 14 Maintain the print system
System configuration System configuration System configuration and maintenance Your organization and print environment can ask for a system configuration that meets production and workflow requirements. In addition, authorization, security and sustainability guidelines are important when you establish a print system. The installation of the print system includes most configuration tasks, such as definitions of preferences, job workflows and print languages.
System configuration and maintenance Maintenance tasks for maintenance operators Maintenance operators can perform procedures to clean machine parts or improve the image quality. Furthermore, they are responsible for mechanical maintenance tasks and maintenance procedures via the control panel. For some procedures you must have the rights to perform maintenance tasks to prevent unauthorized use.
Change a number of settings in the Settings Editor via the control panel Change a number of settings in the Settings Editor via the control panel Introduction NOTE The information contained in this section is primarily intended for key operators and system administrators. The Settings Editor application on the PRISMAsync controller is a web based application that allows key operators and system administrators to adapt the system to the situation in an organization and production environment.
Change a number of settings in the Settings Editor via the control panel Group of settings Available settings Short description [Software updates] • [Download automatically] • [Upgrade from USB drive] • [Upgrade from server] • [PRISMAsync downgrade] • [Install Windows update] • [Uninstall Windows update] • [Install software from USB installation drive] You can upgrade the printer software through this section when the service organization has made an update available.
Change a number of settings in the Settings Editor via the control panel 356 Group of settings Available settings Short description [Logging] • [Save data dump file] • [Save trace file] • [Print configuration report] When an error occurs, the help desk of your printer supplier can ask you to create and send a trace file and a datadump file. The datadump file is a .zip file that contains detailed technical information about your system. Furthermore, the system can store trace log files in .zip files.
Change a number of settings in the Settings Editor via the control panel Group of settings Available settings Short description [Remote connection] (optional) • [Remote connection The [Remote connection] section (optional) status] (read-only) contains the settings to enable the remote con• [eRDS connection] nection and to configure the Remote Service. (read-only) NOTE • [Remote connection Only Service can adapt the remote enabled] connection settings.
Change a number of settings in the Settings Editor via the control panel 2. 3. 4. 5. 6. 358 Touch the button of the group that contains the setting you want to change or view. Touch the required setting. Look up the required information or make the required changes. If you make a change, touch [OK] to confirm. Press [Close].
Introduction to the [Setup] Section Introduction to the [Setup] Section Introduction The [System] view gives access to system information, the system setup and media information. This section gives an overview of the [Setup] section in the [System] view.
Introduction to the [Setup] Section 360 Num‐ ber Item Description 6 [Control panel settings] Adjust the brightness and contrast of the screen of the control panel. 7 [Shut down system] Shut down the printer and the controller in a controlled way. 8 [Advanced media settings] • Enable or disable the [Pre-printed mode]. • Enable or disable the [Wax mode]. • Set the paper quality factor to [Normal], [Low] or [Lower].
Backup and restore Backup and restore Introduction The system administrator can make a backup of the configuration of the print system. The system administrator can use this backup a/o to restore the configuration. • After a hardware failure, for example a crash of the hard disk. • After installation of a new version of the software. The system administrator can use the backup also for fleet management. The system administrator configures one system and makes a backup.
Counters Counters Introduction to the Counters Description The following table describes the counters in the [Maintenance] section of the [System] view. Counter information Type of counter Description [Billing counters] The [Billing counters] display the total number of normal and large prints that have been made since the printer was installed. A service technician can configure the billing counters displayed. You cannot reset the billing counters.
Reset the Day Counters Reset the Day Counters Illustration Procedure 1. On the control panel, touch [System] -> [Maintenance] -> [Reset day counters]. A dialog box will ask you to confirm that you really want to reset the day counters. 2. Touch [Yes] to reset the day counters to 0.
Print the Billing Counters Report Print the Billing Counters Report Introduction You can print a report that contains all figures of the configured billing counters. The language of the billing counters report is the same as the selected language for the system. Illustration [75] Print the billing counters report Procedure 1. On the control panel, touch [System] -> [Maintenance] -> [Print billing counters report].
Software upgrade Software upgrade Upgrade PRISMAsync from server Introduction You can update the printer with the latest PRISMAsync software that is available from the service organization. The service organization stores the software on the ORS server for your device. Before you begin Remote Service must be available. Procedure NOTE You must log in as System Administrator to upgrade the software. 1. Access the Settings Editor. 2. Click [Support] -> [Software updates]. 3.
Upgrade PRISMAsync Upgrade PRISMAsync Introduction You can upgrade or downgrade the printer with the PRISMAsync software that is available on the system. Procedure NOTE You must log in as System Administrator to upgrade the software. 1. 2. 3. 4. Access the Settings Editor. Click [Support] -> [Software updates]. In the [PRISMAsync upgrades] section, click [Upgrade]. Select the available version. When no version is visible, the service organization has made no version available.
Upgrade Microsoft Windows Upgrade Microsoft Windows Introduction You can update the printer with the latest operating security patches of Microsoft® Windows®. Before you begin You must download the operating security patches of Microsoft Windows before you can upgrade Microsoft Windows with the operating security patches. Procedure NOTE You must log in as System Administrator to upgrade the software. 1. Access the Settings Editor. 2. Click [Support] -> [Software updates]. 3.
Install software from a USB installation drive Install software from a USB installation drive Introduction NOTE Only service can execute this action. Service can install the software via a USB drive. Service can use this option for example to downgrade to a previous software version. Before you begin Service must have a USB installation drive with the required software version available. Procedure NOTE You must log in as Service to install the software from a USB installation drive. 1.
Printer Operation Care (POC) Printer Operation Care (POC) Introduction to Printer Operation Care (POC) Introduction Printer Operation Care (POC) is a concept that allows you to replace a number of parts yourself without the help of a service technician. This saves costs and improves the productivity. The following actions are part of the POC concept: • Replace the separation rollers in the paper trays. • Replace the heat exchanger foils. • Replace the spiral cleaner.
Introduction to Printer Operation Care (POC) Illustration [76] Start maintenance Assistance on Printer Operation Care You can find more assistance on how to replace the consumables at the following places: • On the control panel. The control panel shows and describes the required actions step by step. • In this User Manual.
Perform a Paper Path Registration Perform a Paper Path Registration Introduction NOTE Only trained operators who have permission to perform POC actions, and Service Technicians, are allowed to perform the paper path registration. The paper path registration adjusts the registration for bulk media for printer-dependent offsets.
Perform a Paper Path Registration NOTE Make sure that the registration sheets are placed correctly in the left-hand upper corner of the glass plate. Make sure that the registration sheet on the glass plate is not curled or has dog ears. You can use a stack of paper to reduce the curl. You must close the ADF / cover for each scan. The instructions for the paper path registration are the same as the instructions for the automatic media specific registration. Repeat step 1, 2 and 3 for A3/Ledger. 4.
Replace the Separation Rollers Replace the Separation Rollers When to do The control panel will indicate when the separation rollers of a paper tray must be replaced. The life of separation rollers is more than 200,000 sheet separations. Before you begin 1. Touch the paper tray button at the right-hand side of the control panel. 2. On the control panel, touch the tray of which you want to replace the separation rollers. 3. Touch [Open] to open the tray.
Replace the Separation Rollers Procedure Replace the separation rollers Step Action 1 [Turn the upper separation roller until the roller is face up.] 2 [Use the socket wrench to loosen the bolt.] 3 [Remove the cover plate.
Replace the Separation Rollers Step Action 4 [Remove the 3 fixation clips.
Replace the Separation Rollers Step Action 5 [Remove the upper separation roller.] 6 [Push the lower separation roller down to remove the middle separation roller.] 7 [Remove the lower separation roller.
Replace the Separation Rollers Step Action 8 [Place a new lower separation roller. Turn the roller into position.] 9 [Place a new middle separation roller. Turn the roller into position.] 10 [Place a new upper separation roller. Turn the roller into position.
Replace the Separation Rollers Step Action 11 [Place the 3 fixation clips.
Replace the Separation Rollers Step Action 12 [Place the cover plate back.] 13 [Use the socket wrench to tighten the cover plate.] 14 [Turn the upper separation roller back into position.
Replace the Separation Rollers 380 Step Action 15 Gently close the tray. It is advised to push at the centre of the tray.
Replace the Heat Exchanger Foils Replace the Heat Exchanger Foils Before you begin NOTE This POC action is available, depending on the type of the heat exchanger foils. 1. On the control panel, touch [System] -> [Maintenance] -> [Go to maintenance tasks] -> [Replace the heat exchanger foils] -> [Start]. 2. [Enter the maintenance PIN.] 3. [Touch Next to unlock the door.] Required tools Socket wrench New heat exchanger foils CAUTION Only trained personnel is allowed to carry out POC actions.
Replace the Heat Exchanger Foils Step Action 2 [Use handle 3 to slide out the transport unit.] 3 [Use handle 4 to open the turn unit.
Replace the Heat Exchanger Foils Step Action 4 [Remove the 2 plugs from the heat exchanger.] 5 [Use the socket wrench to loosen the 2 fixation pens.
Replace the Heat Exchanger Foils Step Action 6 [Use the red handle to remove the heat exchanger.] 7 [Place the heat exchanger on a clean, flat surface.] 8 [Turn the pressure plate over.
Replace the Heat Exchanger Foils Step Action 9 [Remove the 2 heat exchanger foils.] 10 [Discard the foils into a common dustbin.
Replace the Heat Exchanger Foils Step Action 11 [Place the wrapper with the new foils in the heat exchanger.] 12 [When the new foils are in place, remove the wrapper.] [Caution: Do not touch the foils to keep the new foils clean.
Replace the Heat Exchanger Foils Step Action 13 [Turn the pressure plate back.] 14 [Place the heat exchanger back.
Replace the Heat Exchanger Foils Step Action Illustration 15 [Use the socket wrench to tighten the 2 fixation pens.] NOTE Push the fixation pens down during the fastening. 16 [Place the 2 plugs of the heat exchanger back.
Replace the Heat Exchanger Foils Step Action 17 [Use handle 4 to close the turn unit.] 18 [Use handle 3 to slide the transport unit back.] 19 [Close the front door.] 20 Answer the question [Which heat exchanger foils did you put back?] with [New] to confirm that you installed new heat exchanger foils. When you did not replace the heat exchanger foils, touch [Existing].
Replace the Spiral Cleaner Replace the Spiral Cleaner Introduction When the spiral cleaner is almost full, the control panel displays the orange maintenance icon. The POC action [Replace the spiral cleaner] becomes active. The table below describes the meaning of the maintenance icons. The maintenance icons Icon Description Maintenance is required soon. It is advised to replace the spiral cleaner as soon as possible.
Replace the Spiral Cleaner Socket wrench New spiral cleaner CAUTION Only trained personnel is allowed to carry out POC actions. Illustration [79] Required tools CAUTION You must wear the heat-resistant gloves when you replace the spiral cleaner. Procedure Replace the spiral cleaner Step Action 1 [Open the front door.
Replace the Spiral Cleaner Step Action 2 [Use the socket wrench to loosen the 2 fixation pens.] 3 [Turn the red handle counter-clockwise.
Replace the Spiral Cleaner Step Action 4 [Slide the TTF unit out of the frame.] 5 [Pinch both fixation springs.] 6 [Slide the fixation caps from the cleaner ends.
Replace the Spiral Cleaner Step Action Illustration 7 [Remove the spiral cleaner from the TTF.] [Place the spiral cleaner on the packaging of the new cleaner.] NOTE [When the spiral cleaner has cooled down, discard the cleaner into a common dustbin.] Or return the cleaner to your service organization.
Replace the Spiral Cleaner Step Action 8 [Place the new spiral cleaner in the TTF.
Replace the Spiral Cleaner Step Action 9 [Slide both fixation caps over the cleaner ends until the caps click in place.] 10 Check if the spiral cleaner can rotate freely. 11 [Align the TTF with the rail.
Replace the Spiral Cleaner Step Action 12 [Slide the TTF unit back.] 13 [Turn the red handle clockwise.
Replace the Spiral Cleaner 398 Step Action 14 [Use the socket wrench to tighten the 2 fixation pens.] 15 [Close the front door.] 16 Answer the question [Which spiral cleaner did you put back?] with [New] to confirm that you installed a new spiral cleaner. When you did not replace the spiral cleaner, touch [Existing].
Remove Paper from the TTF Remove Paper from the TTF When to do The control panel will indicate when paper must be removed from the TTF. Before you begin 1. When the control panel displays the message [Touch Next to unlock the door.], touch [Next]. Wait until the printer is turned off. 2. Put on the heat-resistant gloves. Required tools Heat-resistant gloves Socket wrench New spiral cleaner CAUTION You must wear heat-resistant gloves.
Remove Paper from the TTF Procedure Remove paper from the TTF Step Action 1 [Open the front door.] 2 [Use the socket wrench to loosen the 2 fixation pens.] 3 [Turn the red handle counter-clockwise.
Remove Paper from the TTF Step Action 4 [Slide the TTF unit out of the frame.] 5 [Pinch both fixation springs.] 6 [Slide the fixation caps from the cleaner ends.
Remove Paper from the TTF Step Action Illustration 7 [Remove the spiral cleaner from the TTF.] [Place the spiral cleaner on the packaging of the new cleaner.] NOTE [When the spiral cleaner has cooled down, discard the cleaner into a common dustbin.] Or return the cleaner to your service organization. 8 [Remove paper underneath the spiral cleaner.
Remove Paper from the TTF Step Action 9 [Use handle 2 to open the flap and check for paper.] 10 [Remove sheets underneath the TTF.
Remove Paper from the TTF Step Action 11 [Place the new spiral cleaner in the TTF.
Remove Paper from the TTF Step Action 12 [Slide both fixation caps over the cleaner ends until the caps click in place.] 13 Check if the spiral cleaner can rotate freely. 14 [Align the TTF with the rail.
Remove Paper from the TTF Step Action 15 [Slide the TTF unit back.] 16 [Turn the red handle clockwise.
Remove Paper from the TTF Step Action 17 [Use the socket wrench to tighten the 2 fixation pens.] 18 [Close the front door.] 19 Answer the question [Which spiral cleaner did you put back?] with [New] to confirm that you installed a new spiral cleaner. When you did not replace the spiral cleaner, touch [Existing].
Remove Paper from the Heat Exchanger Remove Paper from the Heat Exchanger Required tools Socket wrench New heat exchanger foils NOTE New heat exchanger foils are only needed with certain configurations. Follow the instructions on the screen. Procedure 1. When the control panel displays the message [Touch Next to unlock the door.], touch [Next]. Wait until the printer is turned off. 2. Follow the instructions on the screen.
Advanced Maintenance Actions for High Capacity Stacker-G1 and High Capacity Stacker-H1 Advanced Maintenance Actions for High Capacity Stacker-G1 and High Capacity Stacker-H1 Replace the Flip Rings in the Flip Unit When to do Replace the four flip rings (indicated by (1) in the illustration below) when the stacking quality is not OK or when the flip rings are worn significantly. The flip rings are located behind the front cover.
Replace the Flip Rings in the Flip Unit Procedure Replace the flip rings Step Action 1 Open the front cover. 2 If required, rotate the flip wheel to get access to the flip rings. 3 Put an A3/Tabloid sheet on the stack tray to prevent parts from falling into the stacker.
Replace the Flip Rings in the Flip Unit Step Action 4 Remove the flip rings one by one. 5 Place the new flip rings one by one. Check if the flip rings can rotate freely.
Replace the Flip Rings in the Flip Unit 412 Step Action 6 Remove the sheet from the stack tray. 7 Close the front cover.
Clear a Paper Jam in the Lower Input Paper Path of the Registration Unit Clear a Paper Jam in the Lower Input Paper Path of the Registration Unit When to do • A red LED lights up at the stacker control panel. • The printer stops. The printer control panel displays the red maintenance icon . • The printer control panel displays a message that indicates a paper jam in the lower input paper path of the registration unit.
Clear a Paper Jam in the Lower Input Paper Path of the Registration Unit 414 Step Action 3 Remove the jammed paper from A6. 4 Lift the handle to open the paper path section. 5 Remove the jammed paper. 6 Caution: When you close the paper path section, be careful not to get your fingers caught. Lower the handle to close the paper path section. 7 Close the front door.
Clear a Paper Jam in the Registration Unit Clear a Paper Jam in the Registration Unit When to do • A red LED lights up at the stacker control panel. • The printer stops and the printer control panel displays the red maintenance icon . • The printer control panel displays a message that indicates a paper jam in the registration unit. Required tools Socket wrench 5.5 CAUTION Only trained personnel is allowed to carry out this action, if supported by your service organization.
Clear a Paper Jam in the Registration Unit Step Action 2 Open B2 to remove the jammed paper. 3 Caution: When you close the top cover, be careful not to get your fingers caught. Close the top cover. 4 Open the front door.
Clear a Paper Jam in the Registration Unit Step Action 5 Use the socket wrench to loosen the screw and open the cover. 6 Open the 2 retaining clips and disconnect the flat cable.
Clear a Paper Jam in the Registration Unit Step Action 7 Attention: Do not pull the flat cable. Pull out the registration unit. 8 Remove any pieces of paper from the registration unit. 9 Place the registration unit back. The arrows must be on top.
Clear a Paper Jam in the Registration Unit Step Action 10 Attention: Do not twist the flat cable. Connect the flat cable and close the 2 retaining clips. 11 Close the cover and use the socket wrench to fasten the screw. 12 Close the front door. 13 The printer control panel will display the message [Did you remove all sheets from the paper path?]. Touch [Yes] to confirm that all paper was removed.
Remote Service (ORS) (Option) Remote Service (ORS) (Option) Remote Service Introduction NOTE Remote Service requires a license. Remote Service also requires a permission to an Canon site outside the customer domain, either via a proxy server or via IP white list. Contact your local IT specialist to give you the permission. Remote Service is an application that runs on a printer or a separate server in the customer's network.
Remote Service Functionality Description Remote Software Upgrade With this function, the customer can update the printer with the latest software. The software is only retrieved from Canon when the customer wants this. From release 3.3 onwards, the jobs on the system are not deleted after you upgraded the software. Illustration Using Remote Service • In the Settings Editor, all settings for the customer's proxy server must be set correctly ([Configuration] -> [Connectivity] -> [Proxy server]).
Add Toner and Staples Add Toner and Staples Check the Status of the Toner Reservoir Introduction This section describes the following: • Warnings when the toner level is low. • Where to find the current filling level of the toner reservoir. Toner Low Warnings When the toner level is low, and toner is required, you will get the following warnings: Filling level Warning 20% • Dashboard: Orange warning icon, and a corresponding message. • Operator attention light: Orange lamp lights up.
Add Toner Add Toner Introduction When the control panel indicates that you must add toner, then you can add maximum two bottles of toner. Add the toner according to the instructions. Only use genuine Canon toner to get the best print quality. Product name Supported Canon toner Canon varioPRINT 135 Series Canon varioPRINT 135 Series Toner Black CAUTION • Handle toner bottles carefully.
Add Toner Icon Indicated % Description 20% The toner reservoir is filled for less than 20%. The printer can print at least 600 sheets, depending on the coverage. Add maximum two bottles of toner as soon as possible. 0% The toner reservoir is empty. The printer stops. Add maximum two bottles of toner immediately to resume printing. How to add toner IMPORTANT Only add toner when the printer is ON. Procedure 1. 2. 3. 4. 5. 6. 424 Open the cover of the toner reservoir in front of the control panel.
Check the Status of the Staple Cartridges Check the Status of the Staple Cartridges Introduction The stacker/stapler can contain the following staplers: • One stapler that can add one or two staples to non-booklet prints. These prints are delivered to the upper or lower output tray. • One stapler that can add two staples to booklets. These booklets are delivered to the booklet tray. This stapler is only available when the stacker/stapler is equipped with the optional saddle stitch unit.
Check the Status of the Staple Cartridges Illustration [85] Check the status of the staple cartridges Procedure 1. Check the staple icon in the dashboard. 2. When the staple icon is orange or red, go to the [Printer] section of the [System] view to check which staple cartridge must be refilled.
Replace the Staple Cartridge of the Stapler Unit Replace the Staple Cartridge of the Stapler Unit Introduction When a staple cartridge of the stapler unit inside the stacker/stapler is empty, the control panel will display a message indicating which staple cartridge must be replaced. The procedure below describes how to replace the staple cartridge.
Replace the Staple Cartridge of the Stapler Unit 428 Step Action 5 Gently push the staple case as far as possible into the stapler unit until the staple case is securely in place. 6 Pull out the stapler waste box. The stapler waste box is located below the stapler unit. 7 Caution: Do not touch the staple waste. Empty the stapler waste box into a common dustbin. 8 Put the stapler waste box back into place.
Replace the Staple Cartridge of the Saddle Stitch Unit Replace the Staple Cartridge of the Saddle Stitch Unit Introduction If a staple cartridge of the saddle stitch unit of the optional Saddle Finisher-AF2 is almost empty, the control panel will display a message indicating which staple cartridge must be replaced. The procedure below describes how to replace the staple cartridge. NOTE This procedure is only necessary when the Saddle Finisher-AF2 is attached.
Replace the Staple Cartridge of the Saddle Stitch Unit Step Action Illustration 5 Squeeze at the indicated positions to release the empty staple cartridge. Lift the empty staple cartridge and pull the staple cartridge out. 6 Insert the new staple cartridge (Staple P1). NOTE When you replace the staple cartridges, replace both the front and back staple cartridges. 7 Return the staple case to its original position in the saddle stitch unit.
Replace the Staple Cartridge of the Saddle Stitch Unit Step Action 9 Caution: When you close the front door of the stacker/stapler, be careful not to get your fingers caught, because this may result in personal injury. Close the front door of the stacker/stapler.
Cleaning Cleaning Clean the Scanner Sensors When to do When copies contain stains. Required tools Soft tissue Procedure Clean the scanner sensors Step Action 1 [Open the main cover.] 2 [Use a tissue to clean the scanner sensor.
Clean the Scanner Sensors Step Action 3 [Open the white plate.] 4 [Open the lower right-hand guide.] 5 [Use a tissue to clean the scanner sensor.
Clean the Scanner Sensors 434 Step Action 6 [Close the lower right-hand guide.] 7 [Close the white plate.] 9 [Close the main cover.
Clean the Z Sensor Clean the Z Sensor When to do In case of error code 16718. Required tools Soft tissue. Procedure Clean the Z sensor Step Action 1 [Open the front door.] 2 [Use handle 3 to slide out the transport unit.
Clean the Z Sensor Step Action 3 [Use handle 4 to open the turn unit.] 4 [Use handle 5 to open the flap.] 5 [Use a tissue to clean the sensor and the sensor box on the inner side.] 6 [Close the flap.
Clean the Z Sensor Step Action 7 [Use handle 4 to close the turn unit.] 8 [Use handle 3 to slide the transport unit back.] 9 [Close the front door.
Manually Start a Drum Cleaning Manually Start a Drum Cleaning Introduction The cleaning procedure consists of the following steps: • The drum cools down. The control panel indicates the time required. • The drum is cleaned automatically. You cannot interrupt this action. When to do When the prints contain dots. Procedure 1. On the control panel, touch [System] -> [Maintenance] -> [Go to maintenance tasks] -> [Clean the drum] -> [Start]. 2. [Enter the maintenance PIN.] 3.
Automatic Drum Cleaning Automatic Drum Cleaning Introduction The imaging drum inside the machine can get contaminated with glue spots. Glue spots on the drum can affect the print quality. Possible causes of the glue spots: • The use of recycled media, or • Wrapper glue residues on one or more sheets of paper. The machine contains a sensor that can detect glue spots. When the [Automatic drum cleaning] setting is enabled, and spots are detected, an automatic drum cleaning procedure will take place.
Automatic Drum Cleaning Setting Description [Glue detection interval] You can indicate the interval, in number of sides, after which the drum sensor checks the drum for glue spots. A lower value means that the sensor checks the drum more often. The frequency of the occurrence of glue spots depends highly on the media used. Possible values: • [20 sides] • [50 sides] • [100 sides] • [200 sides] • [350 sides] Factory default value: [350 sides]. NOTE A side is not necessarily equal to a sheet.
Automatic Drum Cleaning Setting Description [Start of run detection] You can indicate if the system checks for glue pollution before the start of a run. Select [On] if you want the system to check for glue pollution before the start of a run. Possible values: • [On] • [Off] Factory default value: [Off]. NOTE It is advised that you enable [Start of run detection] only when you often use recycled media.
Automatic Drum Cleaning 442 Chapter 14 - Maintain the print system Canon varioPRINT DP line
Chapter 15 Troubleshooting
Solving Errors Solving Errors Introduction The main types of possible errors are the following. • Errors that relate to the machine • Errors that relate to the jobs This section gives an overview of the possible errors and the solutions to these errors. NOTE Only operators who received the special maintenance training are allowed to replace or clean parts and solve paper jams in the process units.
Solving Errors Overview of Possible Job Errors Handle job errors Error Solution Additional information The required sup- Add the required supplies plies are not (media, toner and staples) available before the machine stops printing. The dashboard helps you to determine when the supplies are required. The defined com- • The controller corrects bination of job the settings.
Store the logging in case of software errors Store the logging in case of software errors Introduction When the system has a software error, you can store the logging. Service can use this logging to analyse the error. Procedure 1. On the control panel an error screen is visible that indicates a software error. A software error has an error code that starts with 115. The system creates a log. This may take a few minutes.
Appendix A Specifications
General General Specifications 448 Specification Value Description Light to mid production, B&W printer / scanner / copier Toner Canon varioPRINT 135 Series Toner Black Imaging technology DirectPress®; mono-component toner Warm-up time 150-270 seconds, depending on amount of toner in cleaner First copy time One-sided: 3.9 seconds First print time One-sided, ripped: 5.1 seconds Printer dimensions Excluding operator panel: 1,130 mm x 765 mm x 1,040 mm (44.5" x 30.1" x 40.
Environmental Environmental Specification Description Ozone emissions None (printer) Optimum temperature 17-30 ºC (62.6-86 ºF), printer up to 34 ºC (93.2 ºF). For accessories, refer to their specifications.
Printer Speed Printer Speed Below you find the maximum engine speeds in images per minute.
Paper Modules Paper Modules Internal Paper Module NOTE Whenever a number of sheets is mentioned in the table below, the figure is based on media of 80 g/m² (20 lb bond). Specification Description Description Standard paper module Paper trays • Bulk tray 1: 1,500 sheets (A4, JIS B5, Letter, 16K. When the bulk tray for small format is installed also A5, Statement.) • Bulk tray 2: 1,500 sheets (A4, JIS B5, Letter, 16K. When the bulk tray for small format is installed also A5, Statement.
Finishing and delivery specifications Finishing and delivery specifications For the specifications of the other optionals, refer to the manuals delivered together with these optionals. Copy Tray-R2 Specification Value Description Output tray to collect printed output Capacity 250 sheets (80 g/m² / 20 lb bond) Paper size Default sizes: 330 mm x 483 mm, 305 mm x 457 mm, SRA3, A3, A4, A4R, A5R 13" x 19", 12" x 18", 12.6" x 17.7", 11" x 17", LTR, LTRR, STMTR Custom sizes: 100 mm x 148 mm - 330.
Finishing and delivery specifications Specification Value Power requirement 120 V, 8 A Dimensions (WxDxH) 800 mm x 792 mm x 1239 mm / 31.5" x 31.18" x 48.
Media Specifications Media Specifications Media Types Media Description Transparencies Only paperbacked and printed one-sided Tabs Yes Self adhesives Yes Textured paper Yes Die cuts Yes NCR paper On media recommended by the manufacturer Pre-printed paper According to the manufacturer's guidelines for pre-printed media Recycled paper On media recommended by the manufacturer Media Weights Media Internal paper module External paper module Plain paper 50 - 300 g/m² (13 lb bond - 110 60 -
Printing, Copying and Scanning Printing, Copying and Scanning Printing Specification Description Job management DocBox, lists of [Scheduled jobs], [Waiting jobs] and [Printed jobs] Print resolution PCL: 600 x 600 dpi Adobe® PostScript® 3™: 1200x1200 dpi, 600x2400 dpi Engine resolution 600x2400 dpi Maximum printable area PCL: adjustable Adobe® PostScript® 3™: 3 mm from side, maximum 308 mm x 484 mm (12.
Printing, Copying and Scanning 456 Specification Description File format PDF (single and multiple page), PDF/A, TIFF, JPEG/sRBG (colour scanning) Maximum original size 304.8 mm x 431.
PRISMAsync Controller PRISMAsync Controller Specification Description Description Embedded PRISMAsync controller. Processor 2.
Printer Driver Support Printer Driver Support Printer driver Remark PS3 UPD - Microsoft Windows Server 2003/2008/2008 R2/2012 32 & 64-bit support PS3 UPD - Microsoft Windows Client Vista/ Windows7/Windows8/Windows8.1/Windows 2012 R2 32 & 64-bit support PS3 PPD - legacy Microsoft Windows & Mac/ Linux-CUPS/Other PS3 - Macintosh (Mac OS 10.6/10.7/10.8/10.
Index Index 1 1-sided media Media registration..........................................350 11504..................................................................... 446 A Access other functions during copy job or scan job.......................................................................... 108 Access rights description........................................................ 11 Accessories Commercial naming........................................ 17 Generic naming....................................
Index Darker prints................................................... 178 Lighter prints.................................................. 178 Bulk media............................................................ 371 Bundle print jobs.................................................. 119 Bundled jobs Change job settings....................................... 119 C Change Alignment....................................................... 174 Binding edge..................................................
Index job names......................................................... 48 Manual media registration............................ 326 media catalog................................................... 37 Media registration..................................321, 323 multi-touch....................................................... 50 parts.................................................................. 31 pinch zoom gesture......................................... 50 transaction printing mode...............
Index Printed jobs.....................................................193 DHCP......................................................................356 Diamond shape adjust......................... 337, 338, 339 Diamond shape image......................... 337, 338, 339 DNS 1.....................................................................356 DNS 2.....................................................................356 DNS settings.........................................................
Index Define job settings........................................... 70 Drag & drop...................................................... 66 General information.........................................66 Job settings...................................................... 66 Job ticket...........................................................66 Link to automated workflow........................... 68 HTTP...................................................................... 356 HTTPS........................
Index Datadump file................................................. 356 Software error................................................ 446 Trace file......................................................... 356 Low power mode....................................................42 M MAC address.........................................................356 Maintenance tasks................................................................ 353 Maintenance operators user group.....................................
Index Page view.............................................................. 186 Paper dust............................................................. 309 Paper jam In the registration unit................................... 415 Lower input paper path of registration unit.413 Paper module External paper module.................................... 18 Internal paper module..................................... 18 Paper path registration........................................ 371 Paper quality factor.......
Index Print ticket creation............................................................. 90 Printer driver download.......................................................... 90 Enable accounting............................................86 job preparation.................................................90 remote...............................................................90 Use accounting.................................................86 Printer software Version.........................................
Index Zoom............................................................... 253 Scan jobs Access other functions.................................. 108 Combined scan job........................................ 266 Minimize......................................................... 108 Zoom............................................................... 234 Scan templates............................................. 232, 265 Scan to email Address list file.......................................
Index System administrators user group........................................................ 11 System configuration tasks................................................................ 352 System of measurement......................................357 System recovery...................................................354 System settings Date and time................................................. 357 Media in bulk trays.........................................357 System of measurement.................
Index Verification............................................................ 319 Verification chart.................................................. 319 Version Printer software..............................................354 W Warning time configuration.................................................... 48 Wax mode............................................................. 307 Wax paper............................................................. 307 WINS 1.........................................
Index 470 Canon varioPRINT DP line
CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Park, Melville, NY 11747, U.S.A. CANON CANADA INC. 8000 Mississauga Road Brampton, ON L6Y 5Z7, Canada CANON EUROPA N.V. Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands CANON AUSTRALIA PTY. LTD Building A, The Park Estate, 5 Talavera Road, Macquarie Park, NSW 2113, Australia CANON CHINA CO., LTD 2F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China CANON SINGAPORE PTE.
