User manual

Chapter 10 Importing, Exporting, and Printing 109
4 Indicate whether the file contains a row with values that you want to use as
column names.
• If the file contains a row with column names, click the arrow buttons to
go to that row and select “Use this record’s values as column names.”
Bento reads the column names in the file, and attempts to match them to the
field names already defined in the library or collection you have selected.
Bento maps the column names to field names when their names match
exactly. For any names that do not match, Bento sets the field name to “Do
not import” and you need to map the fields to the columns manually. You can
also manually map the record values that Bento has matched.
• If the file does not contain a row with column names, clear “Use this
record’s values as column names.”
Without column names, Bento has no way to map the record values to the
column names. Bento sets the column names to “Do not import” and you
need to map the fields to the columns manually.
5 If the new field’s name matches a column name in the file, Bento maps that
column’s records values to the new field. Otherwise, you can map your
column values to the new field manually.
For record values that are set to “Do not import,” click the pop-up menu and select
the column name or record value to manually map it to the adjacent field name.
6 If there is no field that you can map a given field to, you can create a field. To
do this, click Add Field. Bento opens the Create a Field dialog to allow you to
add a field to the library.
7 (Optional) See how the record values are mapped to the field names by
clicking the arrow buttons to move through the record contents.
8 Click Import.
When the import is done, Bento displays the records, which you can view in table
view, form view, split view, or grid view.