User manual
Table Of Contents
- Bento® 4
- Welcome to Bento
- Overview of Bento
- Using Libraries
- Using the Address Book Library
- Migrating the iCal, iPhoto, and Address Book Libraries
- Using Collections
- Using Form View
- About Forms
- Creating Records in Form View
- Editing Records in Form View
- Duplicating Records in Form View
- Deleting Records in Form View
- Creating Forms
- Deleting Forms
- Showing and Hiding Forms
- Duplicating Forms
- Copying Forms
- Renaming Forms
- Locking and Unlocking Forms
- Adding Fields to a Form
- Tabbing Between Fields
- Moving Fields and Objects on Forms
- Resizing Fields and Objects
- Removing Fields from a Form
- Customizing Form Layouts
- Using Table View
- About Table View
- Selecting Records in Table View
- Creating Records in Table View
- Editing Records in Table View
- Duplicating Records in Table View
- Deleting Records in Table View
- Sorting Records
- Working with Fields and Columns in Table View
- Creating Fields in Table View
- Adding Fields in Table View
- Working with Media Fields in Table View
- Changing Options for a Field in Table View
- Completing Text Automatically as You Type
- Duplicating Fields
- Changing the Field Type
- Showing and Hiding Columns
- Deleting Fields in Table View
- Reordering Columns
- Resizing Columns
- Filling Fields Automatically
- Summarizing Column Data
- Using Grid View
- Using Fields
- Importing, Exporting, and Printing
- Backing Up and Restoring Information
- Syncing
- Keyboard Shortcuts
- Reverting to a Previous Version of Bento
- Index
78 Chapter 9 Using Fields
7 Click Create.
The new field is added to the Fields pane and the current form.
Tip If you are unfamiliar with creating calculations, click Show Examples to see and
experiment with examples of calculations.
To create a calculation in a simple list field:
1 Click the pop-up menu in a column header.
2 Choose Change To > Calculation.
3 Choose Edit Column Name to open the calculation dialog.
4 Build a formula for your calculation as described in steps 5 and 6 in the
procedure above.
Creating File List Fields
Use a file list field to store a list of aliases to files or folders on your computer. Each alias
contains a path to a specific file or folder in a specific location on your hard drive.
Storing a file alias creates a connection, or link, to the actual file on your computer.
Moving, renaming, or deleting the file will break the connection to that file. (To re-
establish the connection, you will need to add the file alias into the field again.)
Aliased files are included when you export a template with data but not when you
back up or restore data.
You can quickly open files or applications that are stored in file list fields. For example,
you could store an alias to a PDF file of a prospective employee's resume. If you
double-click the PDF icon, the document opens in your system's default application
for viewing PDF files.
To create a file list field and add files to it:
1 Choose Insert > New Field or press Control-N.
2 Choose File List.
3 Name the field.
4 Click Create.
The new field is added to the Fields pane and the current form.
Tip You can see file list fields in form view but not in table view. Choose View >
Split View so that when you’re working in table view you can also see file list fields
in form view.
5 In the bottom-left corner of the table for the file list field, click or choose
Insert > File.
6 In the Open dialog, navigate to the file you want to include in the file list field,
then click Select.