User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
100 FileMaker Pro User’s Guide
Multi-criteria relationships
In a multi-criteria relationship, you increase the number of match fields, which increases the criteria that
FileMaker
Pro evaluates before successfully joining related records. In a multi-criteria relationship,
FileMaker
Pro compares the values from each match field on each side of the relationship in the order in
which the fields appear. This is known as an AND comparison; to match successfully, every match field must
find a corresponding value in the other table.
Use a multi-criteria relationship when you want to relate two tables based on more than one common value,
such as a client ID and a date.
In this relationship, both Client ID and Rental Date are match fields to the Rental Line Items table. A record
in the Clients table with a Client ID value of 1000 and a Rental Date value of 10/10/2010 will only match
those records in the Rental Line Items table where both fields Client ID and Rental Date have values of 1000
and 10/10/2010, respectively. If Client ID fields in both tables have matching values, but Rental Date fields
in both tables do not, no related records are returned by the relationship.
For example, a travel equipment rental database has three tables: Equipment, a static table that stores equipment
rental inventory; Clients, which stores client names and addresses; and Rental Line Items, which stores a record
of each equipment rental, including the equipment ID, the client ID, and the rental date. The purpose of this
database is to track equipment rentals and display all rentals by a selected client on a selected date.
Although the database uses three tables, the multi-criteria relationship is between the Clients and Rental
Line Items tables. These tables have the following fields:
Because the relationship is defined to allow the creation of related records in the Rental Line Items table,
users will be able to enter rental information in an empty portal row, and FileMaker
Pro will automatically
create a related record for that rental.
Ta b l e Field name Comment
Clients Client ID Number field, auto-enter serial number. One of the match fields to the Rental
Line Items table
Rental Date Date field. The other match field to the Rental Line Items table
Rental Line Items Client ID Number field. One of the match fields to the Clients table
Rental Date Date field. The other match field to the Clients table
Equipment ID Number field
Match
fields
Match
fields
Select to allow creation of related
records in Rental Line Items table