User manual

Chapter 5
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Sharing and exchanging data 113
To identify the URL for the shared database on the host machine and send it to a client user:
1. In the shared file on the host machine, choose File menu > Send > Link to Database.
FileMaker Pro opens an email message in your default email application that contains the URL for the
current database, plus client connection requirements.
2. Address the email message to the client user, then send the message.
To open a shared database on a client machine using a URL, do one of the following:
1 If you received an email message containing the URL of the host machine, click the link indicating the
location of the hosted database. If your email application does not support active links, launch a web
browser on the intended client machine, copy the URL from the email message into your browser’s
address area, then press Enter (Windows) or Return (Mac
OS).
1 If you received the URL of the shared database by some other means, launch a web browser on the
intended client machine, enter the URL of the host machine into the browser’s address area using the
following format, then press Enter (Windows) or Return (Mac
OS).
[<][URL:]FMP7://[[account:password@]netaddress]/databasename[>]
Optional parameters are indicated by square brackets ([ ]). Because URLs can’t contain spaces, any
spaces in database names are encoded as plus signs (+).
Examples
FMP7://My+Addresses.fp7
FMP7://192.168.10.0/My+Addresses.fp7
FMP7://User1:Password1@12.345.678.900/Filename.fp7
Closing a hosted file
Before a shared file can be closed by a host, all clients must close the file. FileMaker Pro allows you to
prompt networked clients to close the shared file when you do one of the following: close the file, change
the sharing conditions for the file, exit FileMaker
Pro, or perform a task that requires all clients to close the
file. If a client does not respond to your request to close a shared file within 30 seconds, FileMaker
Pro will
attempt to close the shared file on the client’s machine.
To close a hosted file:
1. On the computer hosting the file, choose File menu > Close.
2. If any clients have the shared file open, you see a dialog box listing those clients. Click Ask to send a
message to these clients requesting that they close the file.
3. Clients see a dialog box requesting that they close the file.
For more information about sharing files over a network, see Help.
If FileMaker Pro
Clients click Cancel Waits for those clients to close the file
Clients click Close Now Closes the shared file on the client’s computer
Clients do nothing Attempts to close the file after 30 seconds, if it can be closed safely