User manual

12 FileMaker Pro User’s Guide
For more information about creating layouts, see “Creating layouts and reports” on page 70.
Finding, sorting, and replacing data
Features for finding, sorting, and replacing data allow you to manipulate your data in many ways.
You can find records that meet criteria you specify, such as records entered on a certain date or addresses in
a particular city. You can open another window in order to perform different searches on the same data.
You can rearrange records in order to view or print them in a different sequence. For example, you can sort
fields alphabetically, numerically, by date, or by a custom sort order.
You can search for and replace data across multiple fields, similar to the way you find and replace data in
word processing applications. You can also save a found set of records as a snapshot link and send the link
to another person.
For more information about finding, sorting, and replacing data, see “Finding records” on page 30, “Sorting
records” on page 42, and “Finding and replacing data” on page 41.
Protecting databases
You can restrict what users see and do in a database file by defining accounts and privilege sets. Accounts
authenticate users who are attempting to open a protected file. Each account specifies an account name and
(usually) a password. Any user that cannot specify valid account information won’t be able to open a
protected file. A privilege set specifies a level of access to a database file. Each account is assigned a
privilege set, which determines the level of access when someone opens a file using that account.
Steve Williams
789 Ninth Avenue
New York, NY 10001
The same data can be arranged differently with multiple layouts
Juanita Alvarez 555-1234
Michelle Cannon 555-1234
Andre Common 555-1234
Marie Durand 555-1234
Jean Durand 555-1234
William Johnson 555-1234
John Lee 555-1234
Patrick Murphy 555-1234
Le Nguyen 555-1234
Kentaro Ogawa 555-1234
Mary Smith 555-1234
John Smith 555-1234
Sophie Tang 555-1234
Steve Williams 555-1234
Betty Wilson 555-1234
Phone List
Dear Sophie,
Thank you for reserving a cruise with us.
We value your business and appreciate the
opportunity to serve you.
If you have any questions about your
reservations, please call us—we want you
to be satisfied with your cruise.
Sincerely,
John Lee