User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
Chapter 6
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Protecting databases 125
Extended privileges
Extended privileges determine the data sharing options that are permitted by a privilege set, such as whether
a privilege set permits users to open a shared file or view a database in a web browser.
The following table lists the default extended privileges that are available. (FileMaker as well as third-party
developers may define additional extended privileges to manage access for other software products designed
to work with FileMaker
Pro or FileMaker Server.)
When a user attempts to open or access a protected file using one of the above methods, the user will be
prompted to provide account information. If the privilege set for the account does not permit the type of extended
privilege access the user is requesting, the user will get an error indicating that they cannot access the file.
All extended privileges for a file are disabled by default, even in the Full Access privilege set.
Enabling extended privileges only makes it allowable for certain privilege sets to access shared data. To actually
access the shared data, you must also set up sharing for the type of access that you want. For more information on
extended privileges, see
“Viewing extended privileges” on page 133.
About the predefined accounts
Each database file contains two predefined accounts: Admin and Guest.
Admin account
The Admin account is assigned the Full Access privilege set, which permits access to everything in a file.
The Admin account is not assigned a password. In files for which privileges are not set up, the file options
are set up to automatically log in to the file using the Admin account.
The Admin account is fully editable. You can rename it, assign it a password, or make the account inactive.
You can even delete the Admin account; however, you must assign the Full Access privilege set to at least
one other active account.
Important Don’t forget the account name and password that is assigned to the Full Access privilege set. If
necessary, write it down and store it in a secure place. If you lose or forget this account name and password,
you may not be able to access the file.
Extended privilege Determines if a privilege permits
Access via FileMaker Network Opening a networked shared file (either a file hosted by FileMaker Pro or
FileMaker
Server)
Access via ODBC/JDBC Accessing a database file from another application via ODBC or JDBC
Access via Instant Web Publishing Accessing a database file from a web browser via Instant Web Publishing
Access via FileMaker Mobile Accessing a database file with FileMaker Mobile software
Access via XML Web Publishing Accessing a database file from a web browser or other application via XML web
publishing (FileMaker Server only)
Access via XSLT Web Publishing Accessing a database file from a web browser or other application via XSLT web
publishing (FileMaker Server only)
Access via PHP Web Publishing Accessing a database file from a web browser or other application via PHP web
publishing (FileMaker
Server only)