User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
126 FileMaker Pro User’s Guide
Guest account
The Guest account permits users to open a file without specifying any account information. The Guest
account is not assigned a password. By default, the Guest account is assigned the Read-Only Access
privilege set, but you can assign any privilege set you want to the Guest account.
Initially, the Guest account is inactive, which disables the guest option in the password dialog box and
prohibits users from opening files as a guest. You can enable the Guest account to permit guest access.
The Guest account is not fully editable. You cannot delete the Guest account, change the Guest account
name, or assign it a password.
About the predefined privilege sets
Every new database file contains three predefined privilege sets.
1 Full Access: permits accessing and changing everything in the file
1 Data Entry Only: permits viewing and entering of data only
1 Read-Only Access: permits viewing but not changing data
You cannot change or delete these predefined privilege sets, except to enable or disable extended privileges
for them. You can either use them as is, or duplicate them and then modify the duplicate copies.
The following table summarizes the properties of these privilege sets.
Privilege Sets
Privilege Full Access Data Entry Only Read-Only Access
Records (in all tables) create, edit, delete create, edit, delete view only
Layouts all modifiable view only view only
Value lists all modifiable view only view only
Scripts all modifiable and executable all executable only all executable only
Extended Privileges all off all off all off
Allow printing on on on
Allow exporting on on on
Manage extended privileges on off off
Override data validation warnings on off off
Disconnect user from FileMaker Server when idle off on on
Allow password modification on on on
Password change number of days off off off
Minimum password length off off off
Available menu commands All All All