User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
Chapter 6
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Protecting databases 135
Security measures
Be sure that your database files, host computers, workstations, and the networks that access them are safe
from theft and corruption. To protect your data and equipment, you should implement the following five
important security measures:
1 Enhance physical security
1 Enhance operating system security
1 Establish network security
1 Back up databases and other important files
1 Install, run, and upgrade antivirus software
For more information about securing FileMaker Pro files, see www.filemaker.com/support/security.
Enhancing physical security
Evaluate your computers to make sure they are physically secure:
1 The host computer should be a dedicated machine, anchored to a desk or immovable object with a lock.
Secure the computer so that its hard drive cannot be removed. Restrict access to the computer by storing
it in a locked room.
1 Secure the client workstations that access a database. Lock the computers down and restrict access by
using a screensaver that requires a password.
1 Ensure the physical security of backup copies of files stored on portable media, such as tapes and CDs.
Enhancing operating system security
Use the security features of your operating system to restrict access to important data. The network
administrator should provide access only to individuals authorized to administer and maintain the system or
the FileMaker databases. In addition, they should:
1 Track system user IDs and passwords.
1 Restrict access to the FileMaker Pro application and file directories, servers, and web pages.
1 Review remote access settings for file sharing and FTP.
1 Restrict file upload or download access.
1 Make sure all users have the latest, most secure versions of operating system software.
1 To streamline processes, you can enable external authentication, which uses accounts that have been
configured in the Windows Domain Authentication or in Apple Open Directory. For more information,
see FileMaker
Pro Help.
1 Do not put FileMaker Pro files on file servers to share them. Use the built-in networking feature in
FileMaker
Pro and FileMaker Server. This prevents the files from being inappropriately copied or from
introducing record locking and potential corruption issues when files are shared with inappropriate methods.