User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
Chapter 7
Converting databases from FileMaker Pro 6
and earlier
Because FileMaker Pro versions 7, 8.x, 9, 10, and 11 all share the same file format, FileMaker Pro 11 can
open FileMaker
Pro versions 7, 8.x, 9, and 10 files without converting them. You can even use
FileMaker
Pro 11 files with FileMaker Pro version 7, 8.x, 9, or 10 (except for a protected file; see below).
However, new features might not work as expected when you open the file in an earlier version.
For example:
1 Charting: If you open a file containing a chart in a version of FileMaker Pro prior to version 11, a frame
with an X through it is displayed in place of the chart, and no information about the chart layout object
will be available.
1 Files protected from access to their schema: You cannot use a file opened in a version of
FileMaker
Pro prior to version 11 to access a file that is protected from access by other files to its tables,
layouts, scripts, and value lists.
FileMaker recommends that, once you have created or opened a file in FileMaker Pro 11, you do not make
database design or layout changes using an earlier version of FileMaker
Pro, particularly to features that
have changed in FileMaker
Pro 11.
Note See Help for detailed, comprehensive information and step-by-step procedures about using
FileMaker
Pro.
Conversion overview
If your database solution is fairly simple, you should be able to convert the files, review the Conversion.log
file, test your converted files, and use them. For example, simple files that were built from the templates
provided with your previous version of FileMaker
Pro should convert accurately without a lot of manual
corrections afterwards.
If you’re converting a multi-file relational database created with custom features such as custom scripts, or
a database that’s business-critical, you should plan your conversion more carefully.
FileMaker Pro 11 can convert files created with versions 3.x, 4.x, 5.x, and 6.x. If you have files created using
FileMaker
Pro version 2.x or earlier, you must first convert them to one of the supported formats listed
above. Then you can convert the files to FileMaker
Pro 11. For more information, see “Converting
FileMaker
Pro 1.x and 2.x databases” in Help.
When you convert files, FileMaker Pro 11 preserves the contents of your original files and creates new,
converted files in FileMaker
Pro 11 format. The content of the original files are not modified, and you can
open them in the previous version of FileMaker
Pro that created them. The converted files can be opened
only in FileMaker
Pro versions 7, 8.x, 9, 10, and 11.