User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
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Index 151
Primary keys. See Match fields
Print area, viewing
43
Printing
Asian text
89
blank records 44
described 43
envelopes 45
information about database 48
labels 45
previewing 43
records 44
records in columns 75
scripts 47
setting up 45
Privilege sets
Data Entry Only
126
defining 132
described 124
Full Access 126, 134
predefined 126
Read-Only Access 126
viewing 129
Protecting files. See Accounts; Authorizing files;
Privilege sets
Publishing, databases on the web
121
Q
Quick finds
See also Finding records
configuring
31
described 30
enabling 31
performing 30
Quick Start Screen, described 17
QuickTime, using with FileMaker Pro 11 141
Quotation marks in searches 33, 34
R
Radio buttons, displaying fields as 83
Ranges of information, finding 36
Read-Only Access privilege set, described 126
Recent files 19
Record locking 112
Records
active
23
adding 25, 29, 116
adding new in Table View 56
browsing
in a list
22
individual 22
copying 25, 30
deleting 29
deleting related 26
described 17, 18
displaying sorted related 105
duplicating 25, 29
exporting 119
filtering in portals 105
finding 30
hiding 41
locked 112
matching 117
moving through 24
omitting 39
printing in columns 75
selecting 23
sorting 34, 42
in Table View 30
related records 105
viewing as forms, lists, or tables 22
working with in Table View 29
Recurring imports
account for setting up
115
described 114
Related fields
See also Fields; Relational databases
calculations
62
described 97
on layouts 82
planning 53
summarizing data 105
Related files, restricting access 54
Related records
See also Records; Relational databases
adding
26, 105
copying 26
deleting 26, 105
described 97
displaying in portals 84
duplicating 26
finding and omitting 37
placing in portals 84
sorting 105
summarizing data 105