User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
16 FileMaker Pro User’s Guide
An invoicing system is an example of a more complex database, with multiple related tables, multiple
layouts, and calculated fields.
You can also view a subset of your data; for example, view only invoices for a particular month. A database
doesn’t just hold information—you use a database to organize and analyze information so that you
understand its significance.
Fields are the basis of a database table. Fields are used to store, calculate, and display the data you enter into
a record. Each piece of information in a record—like name, ID number, and telephone number—is stored
in a field.
A database table contains one or more records. Each record contains fields that hold similar information
about one subject or activity. For example, the fields on a record in the Clients table contain address
information for one client.
A database can consist of one file with one table, which might hold the names, addresses, and telephone and
fax numbers of all your clients. A database can also consist of several files, each of which can contain one
or more tables that, together, contain all the information about related topics (sometimes called a database
system). Using the relational capabilities of FileMaker
Pro, you can join information between files and
tables to create a relational database.
For example, one table can show you which clients bought a particular item and a related table can show
how much they paid.
BC
Michelle Cannon
123 4th St. SW
Edmonton
(717) 555-0011
CAN
N4V 1LN
Records
Fields
Your address book is like a database
Invoices table
002Client ID
Andre CommonClient Name
818-555-1234Phone
Prod
ID Product
ET3
Price
Travel bag $29
ET4 Travel book $32
12345Invoice ID
ET3Prod ID
Travel bagProduct
$29.00Price
002Client ID
Andre CommonName
818-555-1234Phone
Products table
Clients table
34Stock