User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
18 FileMaker Pro User’s Guide
2. When the FileMaker Quick Start Screen appears, do one of the following:
3. Double-click a file to open it.
The FileMaker Quick Start Screen provides a central place where you can do several tasks in a variety of
ways. In addition to opening files, you can:
1 Create and design a new empty FileMaker Pro file. See “Creating a FileMaker Pro file” on page 55.
1 Convert a file of a different format (such as Microsoft Excel) that already contains data. See “Converting
a data file to a new FileMaker Pro file” on page 118.
1 Create files using empty pre-designed Starter Solutions provided by FileMaker, Inc. See “Creating a
FileMaker Pro file” on page 55.
For more information about using FileMaker Quick Start, see Help.
To open a file that is being shared over a network
1. Choose File menu > Open Remote.
2. In the Open Remote File dialog box, select View for a list of hosts.
3. To see the available files from a host, select the host. In the Available Files list, select the file you want
to open.
Or, for Network File Path, type the network path (for example, fmnet:/hostIPaddress/fileName).
4. Click Open.
Depending on how FileMaker Network Sharing is configured on the host, you might be required to enter
an account name, password, and domain name (Windows only).
Do this To
Click Recent Files in the box at the
center of the Quick Start Screen
Display a list of FileMaker Pro files that you have recently opened. If no recent files are
listed, choose
Edit
menu >
Preferences
(Windows) or
FileMaker Pro
menu >
Preferences
(Mac OS), select
Show recently opened files
, enter a value from 1 to 30 indicating the
number of recent files you want to display in the list, then click
OK
. (To remove the list of
recently opened files, choose
File
menu >
Open Recent
>
Clear Recent Files
.)
Click Favorite Files in the box at the
center of the Quick Start Screen
Display a list of FileMaker Pro files that you have marked as favorite.
Click the host name or IP address of
a remote computer
Display a list of FileMaker Pro files stored on a remote computer.
Click Browse Locate the local or remote files that you want to open.
Choose To display
Favorite Hosts Hosts you previously added as favorites
Local Hosts FileMaker Pro hosts on your TCP/IP subnet
Hosts Listed by LDAP
FileMaker Pro hosts available through the specified LDAP server