User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
Chapter 2
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Using databases 19
Keep these points in mind:
1 If you have Show recently opened files selected in the General preferences, files you have recently
accessed appear in the File menu’s Open Recent list and in the Recent Files list in the FileMaker Quick
Start Screen. See Help for information about adding local or remote files to the Favorite Files list in the
FileMaker Quick Start Screen.
1 To open and share a file, see “Enabling file sharing and hosting files” on page 110.
1 You can open FileMaker Pro files created in Windows on a computer running the Mac OS, and vice versa.
If you intend to move files across platforms, it’s best to include the .fp7 extension in the filename. If you
add or remove filename extensions, you must redefine the FileMaker data sources for related files and for
files with external scripts.
1 You can set a default account name and password for a file in the Open/Close tab of the File Options
dialog box. When you do so, users automatically log in using a specific account and password (if
specified) when they open a database. For more information, see Help.
Opening multiple windows per file
You can open more than one window per file. This allows you to view the same layout in separate windows,
or simultaneously view different layouts in the same file. You can perform find or sort operations
independently in the different windows.
To open an additional window, choose Window menu > New Window. Another window appears. Initially,
the window displays the same layout, sort order, and found set as the previously active window.
To view a different layout in the new window, choose a layout from the Layout pop-up menu in the layout
bar, or choose View menu
> Go to Layout. For information on finding records, see “Finding records” on
page 30. For information on sorting records, see “Sorting records” on page 42. For more information about
opening multiple windows, see Help.
The original database
window, in which you
can search the records
A second window, in
which you can perform
a different search on
the same found set