User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
34 FileMaker Pro User’s Guide
Note To find case-sensitive text (for example, fred finds fred but not Fred), change the default language for
indexing the field to Unicode. This procedure will change the order in which records sort. For more
information, see Help.
Operators or other non-alphanumeric
characters, such as punctuation or spaces
The literal text (characters), including
spaces and punctuation, between
double quotation marks (
")
"@" finds @ (or an email address, for
example)
"," finds records containing a comma
" " finds three spaces in a row
A character with special meaning, such as
the find operators recognized by
FileMaker
Pro: @, *, #, ?, !, =, <, >, "
(escape next character)
\ followed by the special character \"Joey\" finds "Joey"
joey\@abc.net finds the email address
joey@abc.net
Words with accented characters The literal text (characters), including
spaces and punctuation, between
double quotation marks (")
"òpera" finds òpera but not opera
(òpera without quotes finds both òpera and
opera)
Partial phrases, a sequence of words or
characters (match phrase from anywhere)
Characters, punctuation, and spaces
between double quotation marks (");
use * to find this text in the middle of a
longer text string
*"son & Phillips" finds Johnson &
Phillips and Paulson & Phillips
Exact matches of the text you specify
(match entire field)
== (two equal signs) for a field content
match
==John finds John but not John Smith
==John Smith finds John Smith but not
Smith, John or John Smithers
Exact matches of whole words you specify
(match whole word)
= =Market finds Market, Market Services,
and Ongoing Market Research but not
Marketing or Supermarket
=Chris =Smith finds Chris Smith or
Smith Chris but not Chris or Christopher
Smithson
Words that contain Japanese Hiragana,
Katakana, and Kanji characters (Japanese-
indexed fields only)
The characters 京都 finds 京都 , 東京都 , and 京都府
Kana characters in a Japanese-indexed field
without differentiating between Hiragana/
Katakana, Voiced/Semi-Voiced/Unvoiced
Kana, Small/Regular Kana, and Kana
Voiced/Unvoiced Iteration Marks
~ (tilde) and the character, to do a
relaxed search
~ は finds は , ば , ぱ , ハ , バ , and パ
Ranges of information See “Finding ranges of information”
on page 36.
Case-sensitive text Change the default language for
indexing the field to Unicode.
Note This procedure will change the
order in which records sort. For more
information, see Help.
fred finds fred but not Fred
To find Type this in the field Examples