User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
Chapter 2
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Using databases 37
Finding data in related fields
You can enter find criteria in related fields that are displayed in a portal or directly on a layout.
When you perform a find in a related field, FileMaker Pro displays all the records that have a related record
matching the criteria you enter. For example, suppose you have an invoice file that displays line items as
related records in a portal. To find all invoices listing a computer, type
Computer in the Item field in the
portal. For information about related fields, see
chapter 4, “Working with related tables and files.”
For information about omitting related records, see “Finding records except those matching criteria” on page 39.
Finding empty or non-empty fields
Finding duplicate values
You can find all records for which one or more fields contain duplicate values. For example, you might want
to find all records that aren’t unique, then examine them to decide which records to use or delete.
To find all duplicate records, in Find mode, type ! in the field.
That occur on a Monday in 2010 =Mon 2010
From the 10th through the 16th of November 2010 and from 3:00 PM
to less than 6:00 PM (if the date format is MM/DD/YYYY)
11/{10..16}/2010 {3..5} PM
To find fields that are Type this in the field
Not empty (fields that have data) *
Empty =
To find timestamps Type this in the field
E154Invoice ID
AlvarezName
Item ID Item
I100
Computer
I202 Desk
I153 Lamp
I229 Bookcase
I448 Chair
Find request
E153Invoice ID
TangName
Item ID Item
I202
Desk
I443 Long table
I153 Lamp
I288 Round table
I100 Computer
Invoice ID
Name
Item ID Item
Computer
E152Invoice ID
DurandName
Item ID Item
I384
Swivel chair
I554 Panels
I288 Round table
I100 Computer
I448 Chair
Records in table