User manual

46 FileMaker Pro User’s Guide
There are three general steps for creating and printing labels:
1. Create a Labels layout.
2. Set up the merge fields.
3. Print the labels.
Tip If you need help as you use the New Layout/Report assistant, click the Help button in each panel.
Creating a Labels layout
1. Open the file that contains the data you want to print on labels.
2. Find the records containing the data you want to print on labels.
3. Choose File menu > Manage > Layouts.
4. In the New Layout/Report assistant, for Layout Name, type a name for the layout.
To have the layout name appear in menus used for choosing layouts, select Include in layout menus.
5. For Select a layout type, click Labels (for data that reads top to bottom horizontally). Or click Vertical
Labels (for data that reads right to left vertically). Then click Next.
For an Envelope layout, click Envelope, and skip to “Choosing and formatting the merge fields.”
6. Specify the measurements of your mailing labels.
1 To choose a predefined measurement based on common label types, for the Use label measurements for
list, choose the code that matches your labels. (You see this information on the package your labels came
in.) FileMaker
Pro creates a Labels layout that uses the exact dimensions of label stock code you choose.
1 To specify a custom measurement, choose Use custom measurements, and enter values for Labels
across the page, Width, and Height. Measure the unused margins on the label stock. Then select Fixed
page margins and enter values for Top, Bottom, Left, and Right.
7. Click Next.
Choosing and formatting the merge fields
1. In the next panel, for the Available fields list, double-click the first field whose data you want on the labels.
<<field name>> appears in the Label Contents area. Angle brackets indicate this is a merge field, and field
data will display in and print on the labels.
To include fields from related tables, choose the table from Available fields.
2. Continue selecting the fields you want on the labels.
Include all punctuation, blank spaces, and line breaks (to place a merge field on the next line) that you
want to print on the labels.
3. Click Next.