User manual

6 FileMaker Pro User’s Guide
Chapter 5
Sharing and exchanging data 109
Sharing databases on a network 109
Enabling file sharing and hosting files 110
Opening shared files as a client 111
Opening shared databases remotely using a URL 112
Closing a hosted file 113
Importing and exporting data 114
Saving and sending data in other formats 114
Sending email messages based on record data 114
Supported import/export file formats 114
Setting up recurring imports 114
ODBC and JDBC 116
Methods of importing data into an existing file 116
About adding records 116
About updating existing records 116
About updating matching records 117
About the importing process 117
Converting a data file to a new FileMaker Pro file 118
About the exporting process 119
Working with external data sources 120
Publishing databases on the web 121
Chapter 6
Protecting databases 123
Protecting databases with accounts and privilege sets 123
Accounts, privilege sets, and extended privileges 124
About the predefined accounts 125
About the predefined privilege sets 126
Planning security for a file 127
Password-protecting a file 128
Creating accounts and privilege sets 129
Viewing accounts and privilege sets 129
Creating accounts 130
Creating accounts that authenticate via an external server 131
Creating privilege sets 132
About enabling record-level access 133
Viewing extended privileges 133
Authorizing access to files 134
Security measures 135
Enhancing physical security 135
Enhancing operating system security 135
Establishing network security 136
Backing up databases and other important files 136
Installing, running, and upgrading antivirus software 137