User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
68 FileMaker Pro User’s Guide
8. To display a custom message when the data doesn’t meet the validation requirements, select Display custom
message if validation fails, then type up to 255 characters.
9. Click OK to close the Options for Field dialog box, or click another tab to set additional field options.
For more information, see Help.
About storage and indexing options
FileMaker Pro provides options for indexing fields and for storing the results of calculations. You can:
1 Create an index, which is a list of the values stored in a field. An index greatly speeds searches, but takes up space on
your disk. You can index text, number, date, time, and timestamp fields. You can also index calculation fields if the
results are text, numbers, dates, times, or timestamps.
1 Store the result of a calculation field in your database, or you can tell FileMaker Pro to perform the
calculation only when needed (unstored). Storing the result is faster but takes up more space on the disk.
You can specify storage options for text, number, date, time, timestamp, and calculation fields.
1 Set any field (except summary fields) to share one value across all records in a file if you select Use global
storage in the Storage tab of the Options for Field dialog box. Fields defined with global storage are also
referred to as global fields.
Select validation
options for the field
Click Validation