User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
Chapter 3
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Creating databases 71
Tab controls are a useful way of organizing data. For example, in a personnel database, you could create tab
panels for the employee’s photo, job description, and financial information. To create a tab control, in Layout
mode, choose Insert menu > Tab Control or click the Tab Control tool. For more information, see Help.
You create additional layouts by switching to Layout mode and using the New Layout/Report assistant, a
wizard that guides you through creating a layout according to options you choose. Use the different layout
types for various purposes, like displaying a data entry screen or printing a totaled sales report or mailing
labels. You can customize each layout by using the design tools that are available in Layout mode.
Important FileMaker Pro considers the selected printer, and print or page setup information when it
calculates margins and other measurements on the layout. Printer and print settings depend on the printer
and system software you’re using. Refer to your printer and system documentation for more information
.
Keep the following points in mind:
1 It is usually easier to create the fields you want to include on a layout before you begin the New Layout/
Report assistant (see
“Creating and changing fields” on page 59). However, you can also create fields
within the New Layout/Report assistant.
1 Before you begin, if you intend to print the new layout in landscape orientation or on a special paper size,
in Browse or Layout mode, choose File
menu > Print Setup (Windows) or File menu > Page Setup
(Mac
OS), confirm the orientation and paper settings, then click OK. Modified Print Setup and Page Setup
settings affect all other layouts in the current file, so you may need to change these settings later to print
other layouts properly.
1 You can easily manage the layouts and layout folders in your database using the Manage Layouts dialog
box. For example, add, delete, and duplicate layouts and folders, open multiple layouts, and change the
order in which layouts and folders appear in the Layout pop-up menu. For more information, see Help.
Tab Control tool
Click to move to another tab panel
Tab control