User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
Chapter 3
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Creating databases 73
Table view
A Table view layout contains the fields you select displayed in a grid in the order you specify from left to
right. Field names are the column headings.
If you choose the Table view layout type, the layout is automatically created with Table View as the default
view for displaying the layout in Browse mode. Table View is one of three views available for any layout in
FileMaker
Pro; the other views are Form View and List View. Table View provides a view of your data in a
spreadsheet-like format that allows you to quickly rearrange fields, add or delete records, or define fields in
Browse mode. For example, you can quickly reorder, resize, or sort columns (fields) with just a mouse click
(if those options are set). For more information about Table View, see
“Working with data in Table View”
on page 29.
You can also view summary data in Table View, which lets you group your data by one or more columns
(fields) and check subtotals for each group of grand totals for the table. The summary results recalculate and
update in real-time when you change data values in Table View. For more information on creating dynamic
reports, see Help.
List view
A List view layout contains the fields you select, in the order you specify from left to right across the page,
with field names as column headings. This layout is good for viewing or printing multiple records in rows
(a list of records). If there are many fields, columns will extend beyond the right page margin of the layout.
To prevent this, you can constrain columns to the page width.
In the assistant, you can choose to:
1 add header and footer parts with static text (like your company's name), dynamic text (like the page
number or current date), or a graphic (like your company logo)
1 group records by sorting
1 save information in a script to rerun the report (for example, switch to the report layout, sort the data, and
pause to let you preview the report)
You can modify any of these options after you complete the assistant.