User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
74 FileMaker Pro User’s Guide
Report
A Report layout lets you set up a report with grouped data and optional totals and subtotals. For example,
you can group sales data by region, then subtotal—or subsummarize—sales for each region, and add a grand
total. As with a List view layout, you can add header or footer parts and save information in a script.
For more information about Report layouts, see Help.
Blank layout
Use a Blank layout as the starting point for a layout that you create entirely from scratch, for example, a
complex data entry screen. You add the fields and other objects you want on the layout in Layout mode.
For more information about creating layouts and reports, see Help.
Labels
Use a Labels layout to arrange fields you select to print on one of the predefined standard label sizes.
(FileMaker
Pro includes the dimensions of a large number of standard label types.) If the label type you want
isn’t available, you can specify custom label dimensions.
With the Vertical Labels layout, Asian and full-width characters are rotated so that labels can be used vertically.
For information about vertical writing, see
“Formatting fields and text for vertical writing” on page 89.
For more information about creating a Labels layout and printing labels, see “Printing labels and envelopes”
on page 45.
Vertical labels
A Vertical labels layout is like the Labels layout, except that Asian and full-width characters are rotated so
that labels may be used vertically. For more information on vertical writing format, see
“Formatting fields
and text for vertical writing” on page 89.