User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
Chapter 3
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Creating databases 81
Working with fields on a layout
After you create a layout, you can place fields on it, remove fields you don’t want displayed, determine
control settings for data entered in fields, and determine the format in which you want data displayed.
Fields on a layout are objects, which you can select, move, resize, and reshape. In Layout mode, each field
displays its field name, formatted with its attributes for font, size, style, alignment, line spacing, and color.
All fields except container fields display text baselines to indicate where the data appears in Browse mode
and to help you align fields with each other.
Keep these points in mind:
1 A field that doesn’t appear on a layout still exists in the database, and its data can be used in calculations
and summaries.
1 To set the default formatting, appearance, and behavior of a field, choose options with no fields selected.
FileMaker
Pro applies these defaults to all fields added later. See “Formatting field data on a layout” on
page 85, “Allowing or preventing entry into fields” on page 90, and Help. You can also specify options
individually for each field.
Placing and removing fields on a layout
You can place a field anywhere on any layout, as many times as you want. (You can place only fields that
you’ve defined. See
“Creating and changing fields” on page 59.)
You get different results by placing the same field in different locations on the layout. For example:
1 Add the same summary field to a subsummary part to calculate totals for each group of sorted records,
and to a grand summary part to get totals for all the records in a table.
1 Add a field to the header or footer part to repeat data from the first record or the last record on the page
as a header or footer. (For example, add a Last Name field to the header in a directory.)
1 Add the same related field directly on a layout to see the field’s value in the first related record, or inside
a portal to see values from more than one related record. (A portal is a layout object that displays records
from related tables.)
Fields display
field names
Text baseline
Field label