User manual

Chapter 3
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Creating databases 83
Replacing a field with another field
In Layout mode, double-click the field, then select another field name in the Specify Field dialog box and click OK .
Removing a field from a layout
In Layout mode, click the field to select it, then press Backspace or Delete, or choose Edit menu > Clear.
Removing a field from a layout does not delete the field or its data from your database.
Setting up checkbox sets and other controls on a layout
You can format fields to display as drop-down lists, pop-up menus, checkboxes, radio buttons, and drop-
down calendars. You can also format fields to auto-complete by suggesting possible matches as the user
types data in the field. All of these options aid in data entry.
To set up a field to display a pop-up menu, checkbox set, or other control:
1. In Layout mode, select the field.
1 If the field isn’t already on the layout, see “Placing and removing fields on a layout” on page 81.
1 If the field hasn’t been defined yet, choose File menu > Manage > Database to define a new field.
2. Click Inspector in the layout bar, then click Data.
3. In the Field area, choose the Control style you want:
1 Edit box
1 Drop-down list
1 Pop-up menu
1 Checkbox set
1 Radio button set
1 Drop-down calendar
For example, use a radio button set to display a value list of frequently used text, number, date, or time
values. During data entry, users can choose from the defined values rather than type the values.
When you choose different control styles, you see different options in the Inspector.
4. Choose the value list you want from the Values from list.
To create a value list, see Help.
5. If you selected Drop-down list for the Control style, you can format the appearance of the list by selecting
Include arrow to show and hide list.
An arrow control appears in the edit box. Users click the arrow or press Esc to show or hide the drop-
down list.
Value list attached to Country field
Choose from a list of
values during data entry
Country