User manual

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Table Of Contents

Preface Learning how to use FileMakerPro
- Registration and customer support
- Using the FileMakerPro documentation
  - How this guide is organized
  - A note about the illustrations
- Using FileMakerPro Help
Chapter 1 FileMaker Pro basics
- About databases
- About FileMaker Pro files
- Performing menu commands
  - Using toolbars
  - Using context menus
- Managing files
Chapter 2 Adding and viewing data
- About working with records in Browse mode
- Viewing records
- Adding and duplicating records
  - Adding and duplicating related records
- Deleting records
- About entering data in records
- About working with graphics, sounds,andmovies
- About working with text
- Working with OLE objects
Chapter 3 Finding and sorting information
- Finding records
- Sorting records
Chapter 4 Previewing and printing information
- About printing information in a database
- Preparing to print
- Previewing data on a layout
- Printing
Chapter 5 Creating a database
- Planning a database file
- Creating a FileMaker Pro file
- About defining database fields
- Setting options for fields
- Changing field definitions
- Deleting field definitions and data
Chapter 6 Creating and managing layouts and reports
- About layouts and reports
- Creating layouts and reports
- Working with, duplicating, deleting, orrenaming layouts
  - Setting up to print records in columns
  - Setting up View as Form, View as List, and View as Table
- About working with objects on a layout
- About working with fields on a layout
- About layout parts
Chapter 7 Customizing layouts
- Customizing fields on a layout
- Customizing the appearance of a layout
- Arranging objects
- Using tools to precisely position objects
- Controlling how things print
Chapter 8 Working with related files
- Displaying data from related files
- Working with relational databases
- Changing relationships
  - Choosing a different relationship for a portal
  - Summarizing data in portals
- Defining lookups between files
Chapter 9 Protecting databases with passwords and groups
- Defining passwords
- Deleting or changing passwords
- Defining groups
- Deleting or changing groups
- Passwords and groups: a comparison
Chapter 10 Creating scripts to automate tasks
- About scripts
- Creating scripts: an overview
  - Planning scripts
  - Storing settings before creating a script
  - Defining scripts
- About ScriptMaker steps
- Control script steps
- Navigation script steps
- Sort, find, and print script steps
- Editing script steps
- Fields script steps
- Records script steps
- Windows script steps
- Files script steps
- Spelling script steps
- Open Menu Item script steps
- Miscellaneous script steps
- Changing scripts
- Duplicating, renaming, or deleting scripts
  - Deleting scripts
- Importing scripts
  - To import a script
- Listing scripts in the Scripts menu
- Using buttons with scripts
  - Defining buttons
  - Copying, changing, or deleting buttons
- Example of a ScriptMaker script
  - Finding duplicate records
Chapter 11 Using formulas and functions
- About formulas
- About functions
Chapter 12 Importing and exporting data
- About import and export
  - About file formats
- Importing data into FileMaker Pro
  - Importing data into an existing file
  - Converting a data file into a new FileMakerPro file
- Exporting data from FileMaker Pro
  - Exporting subsummary data
Chapter 13 Sharing databases on a network
- About sharing files on a network
  - Working with shared files
- About hosting files
- Opening files as the host
- Closing shared files
- Opening files as a guest
Chapter 14 Publishing databases on the Web
- About publishing databases on the Web
- How users work with databases on the Web
- What you need to publish databasesontheWeb
- Publishing databases on the Web: an overview
- Enabling FileMaker Pro Web Companion
- Configuring FileMaker Pro WebCompanion
- Enabling Web Companion sharing
- Setting up browser views
- Testing your published database
- About browser views for web publishing
Chapter 15 Using ODBC with FileMakerPro
- About ODBC
  - ODBC terminology
  - ODBC support in FileMakerPro
- Sharing FileMakerPro data via ODBC
- Accessing FileMakerPro data from an ODBC client application
  - Configuring the ODBC control panel
- Importing data from other data sources
- An ODBC import example
- Importing ODBC data with a join
  - Specifying a SQL join
- Automating ODBC connections
Appendix A Customizing FileMaker Pro
- Setting application preferences
- Setting document preferences
  - Setting general document preferences
  - Setting document spelling preferences
Appendix B Backing up and recovering files
- Backing up files
  - Using a backup script
- Maintaining files
  - Saving a compressed copy
  - Understanding file damage
- Recovering damaged files
  - When to recover
Appendix C FileMaker Pro Quick Reference (Windows)
- Keyboard and mouse shortcuts
Appendix D FileMaker Pro Quick Reference (Mac OS)
- Keyboard and mouse shortcuts
Index

14-2

FileMaker Pro User’s Guide

About FileMaker Pro Web Companion

FileMaker Pro Web Companion is a plug-in component of

FileMaker Pro. The Web Companion functions as a web server

application, communicating with web browsers that request data

from (or submit data to) a FileMaker Pro database.

Note The Web Companion also acts as a Common Gateway Interface

(CGI) application, handling the interaction between FileMaker Pro and

web browser software. You can publish databases using other Common

Gateway Interface (CGI) applications, available from third-party vendors.

About Instant Web Publishing

You can use FileMaker Pro Instant Web Publishing to quickly and

easily publish your database. You don’t have to change your

database, use additional software, or design web pages. Instant Web

Publishing is included in FileMaker Pro.

Note FileMaker Pro Instant Web Publishing is designed for sharing

data in small workgroups, or for accessing your own data on a

network. For information about the number of users that can access

a published database, see FileMaker Pro Help. Choose Help menu >

Contents and Index, click the Index tab, and type guests.

Host computer In FileMaker Pro web publishing, a web server running

FileMaker Pro with the Web Companion enabled. Your

published databases must be open on the host computer.

Internet Protocol

(IP) address

A unique address for each computer connecting to the

Internet or an intranet. Web pages are sent from one IP

address to another—first a web browser requests specific

pages, then the server application delivers the requested

page to the browser.

Internet service

provider (ISP)

A company that provides Internet connections. An ISP

may also provide services for hosting FileMaker Pro

databases on the Web.

Cascading style

sheets (CSS)

A language that provides more control over the layout and

appearance of web pages than HTML. Cascading style

sheets work like templates for web pages. If web pages

contain CSS, users must view the pages in a browser that

supports CSS.

This term Means

Publishing a database with FileMaker Pro Web Companion

A web browser

requests data from or

sends data to the

database. The Web

Companion returns web

pages that contain data

Internet or intranet

connection

Host computer running FileMaker Pro.

The Web Companion is enabled and

the database is open

Users’ computers running

web browser software