User's Manual
Table Of Contents
- system manual.pdf
- system manual.pdf
- system manual.pdf
- Chapter 2
- Chapter 2: Initial Setup and Operation
- Initial Setup
- Powering on the SmartSponge System
- Step 1 Connect the system to a grounded, 120 VAC power outlet, using the power cord supplied.
- Step 2 Check that the other end of the power cord is securely plugged into the power entry module of the system.
- Step 3 Set the power (|/O) switch shown in Figure 2-1 to the | (on) position, and observe that a series of power-up screens briefly appears on the display.
- Figure 2-1 Location of On/Off Switch
- Figure 2-2 SmartTag Placement
- Figure 2-3 Boot-up Screens
- Standby Mode
- Figure 2-4 Standby Screen
- Step 1 Locate and open the surgical kit. Within the kit, locate the following components:
- Step 2 Move the system as close as possible to the sterile field.
- Step 3 Using an Aseptic technique, cover the Count In Scanner and display with the Count Out Bucket liner. Make sure the scanner and display are completely covered. Proceed to scan sponges and towels into the surgical case.
- Step 1 Locate the following components:
- Step 2 Install the liner into the CountOut Bucket. Proceed to scan sponges and towels into the surgical case.
- Figure 2-4 Standby Screen
- Operations
- Scanning Items Into and Out of Surgery
- Step 1 Scan packages of SmartSponge surgical sponges and towels into the surgical case by holding them flat on the Scanner Tray over the area marked Touch Here to Scan. A message Scanning In appears on the screen when items are placed on the Scanner ...
- Step 2 After sponges are scanned in, they may be passed into surgery using standard sterile technique. ClearCount SmartSponges are to be used in the same manner as generic surgical sponges.
- Step 1 When all items used in the surgery have been discarded into the Count Out Bucket, press the FINAL REPORT button on the Count Mode screen.
- Step 2 Enter the case number in the patient’s record.
- Step 3 Press the END CASE button to close the surgical case and the Ending Case screen appears. When the case has been closed, the system returns to the Standby Mode.
- Step 4 Remove the bag liner that contains the discarded sponges from the Count Out Bucket. Dispose of the bagged items according to the standard protocol for your hospital.
- Step 5 Clean the entire SmartSponge System according to the procedure in Chapter 3 before entering it into the next surgical case.
- Figure 2-6 Final Report Screen: Counts Equal
- Figure 2-7 Final Reports Screen: Counts Not Equal
- Step 1 Press the OVERRIDE button at the bottom of the display.
- Step 2 The responsible party for the Admin card will need to be sent for or on hand. Then scan the Admin card by placing it onto the Count In Scanner and holding it there until you hear an audible alert. The Verified by Admin screen shown in Figure 2...
- Step 3 Enter the case number in the patient’s record.
- Step 4 By pressing the OVERRIDE button again, the Ending Case and the Powering Down screens will appear. The system then displays the Standby screen and waits to start a new case.
- Figure 2-8 Counts not Equal Verified By Override Screen
- Powering on the SmartSponge System
- Wand Mode Operation
- Figure 2-9 Wand Mode Screen
- Step 1 Remove the SmartWand from its holder below the Count In Scanner and free its cable.
- Step 2 Cover the SmartWand with a sterile cover using a standard sterile technique while passing the wand into the sterile field.
- Step 3 Press the WAND MODE button on the Count Mode screen to activate the wand. The Wand Mode screen shown in Figure 2-10 will then appear.
- Figure 2-10 Wand Mode Screen
- Step 4 Using the handle, hold the SmartWand over the site where the SmartTag has been placed. A green indicator on the wand flashes and the screen displays the message Scan Range Confirmed. This message confirms that the wand is reading completely th...
- Step 5 Slowly scan the patient from head to toe moving at a rate of 0.2 meters a second (7 inches/sec), holding the SmartWand 1 to 3 inches above the patient. Follow the onscreen instructions shown in figure 2-10. It is important to do all the scans(...
- Figure 2-11 Patient Scan Procedure
- Step 6 When the patient scan is complete, press the COUNT MODE button to return to the Count Mode screen. If a retained item was found, place the item into the SmartBucket.
- Step 7 Remove the SmartWand from the sterile field. Remove the sterile cover and discard it according to the standard protocol.
- Step 8 Return the SmartWand to its holder and the cable to the cord wrap.
- Figure 2-9 Wand Mode Screen
- Chapter 3
- Chapter 3: Cleaning and Maintenance
- Cleaning Instructions
- Step 1 Unplug the power cord from the power entry module.
- Step 2 Pre-clean surfaces by removing any contaminants with a damp cloth and wiping them dry.
- Step 3 Wipe the entire length of the cord with Sporicidin disinfectant.
- Step 4 Wipe down the entire system; including the display, the Count In Scanner, all four sides of the Count Out Bucket (inside and outside), the SmartWand, its cable and holder, and all four casters with Sporicidin disinfectant.
- Step 5 After wiping down the system, rinse it with a water-dampened cloth.
- Maintenance
- Chapter 4
- Appendix
- Appendix: Technical Specifications
- Operating Temperatures:
- Transport and Storage Temperatures:
- Guidance and Manufacturer’s Declaration - Emissions
- Emissions Test
- Compliance
- Electromagnetic Environment – Guidance
- Guidance and Manufacturer’s Declaration – Immunity
- Immunity Test
- IEC 60601 Test Level
- Compliance Level
- Electromagnetic Environment – Guidance
- Guidance and Manufacturer’s Declaration – Emissions
- Immunity Test
- IEC 60601 Test Level
- Compliance Level
- Electromagnetic Environment – Guidance
- Recommended Separations Distances for the SmartSponge System Model A02
- system manual.pdf
- rear cover
Chapter 2: Initial Setup and Operation - Initial Setup 2-10
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Scanning Items Into and Out of Surgery
Step 1 Scan packages of SmartSponge surgical sponges and towels into the surgical case by holding
them flat on the Scanner Tray over the area marked
Touch Here to Scan
. A message Scanning
In appears on the screen when items are placed on the Scanner Tray. Hold the item until the
system adds them to the IN (inventory) column. If the package fails to scan, turn it over and try
again. Figure 2-5 shows the IN column. Packages of sponges and towels must be scanned one
package at a time. Immediately remove scanned packages. Do not rest sponge packages or any
other items on the Count In Scanner.
Step 2 After sponges are scanned in, they may be passed into surgery using standard sterile technique.
ClearCount SmartSponges are to be used in the same manner as generic surgical sponges.
Sponges may be discarded into the Count Out Bucket at any time during the surgical case.
If more than 50 SmartSponges are left in the Count Out Bucket together, the alert “Change Bag Do
Not Scan” appears. If the alert occurs, remove the sponges or bag liner from the Count Out bucket
and if desired replace it with a new liner. Sponge counts are not affected.
Warning!
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Holding items too close to the Count Out Bucket may result in items being
added to the Count Out column prior to disposal. Dispose of any items into the
SmartBucket without using them if the Count Out Bucket has detected them
prior to use.
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For the system to function, use only ClearCount disposables.
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Do not place packed sponges from a previous surgical case into the Count Out
Bucket. This will cause the sponge counts to not reconcile properly.
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Do not cut or tear SmartSponge disposables, as their RFID tags may become
separated.
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Do not fill the SmartBucket beyond its top edge. Items above the top edge may
not be counted.
Notes
• It is recommended to have the Count In Scanner turned away from the
Count Out Bucket when scanning items into the system. This helps to
prevent items from being too close to the Count Out Bucket and having
them falsely scanned and counted prior to use.
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The Count Out Bucket will not count items while the Scanning In message
appears on the screen.