Clickfree Backup Drive User Guide for Apple Macintosh users
Clickfree Backup Drive for Macintosh: User Guide Contents Contents INTRODUCING CLICKFREE BACKUP DRIVE 4 Main Features 4 Package contents 5 Definitions 5 BASICS 7 HOW DOES CLICKFREE WORK? 7 WHAT GETS BACKED UP? 7 Clickfree backs up content 7 Does Clickfree back up all of my content every time? 8 What content categories does Clickfree back up? 8 WHAT DO I NEED BEFORE I START? BACKING UP MY CONTENT HOW DO I START USING MY CLICKFREE BACKUP DRIVE? 8 9 9 ZERO EFFORT BACKUP – REALLY! 10
Clickfree Backup Drive for Macintosh: User Guide Contents HOW DO I LET CLICKFREE RESTORE DECIDE WHAT TO RESTORE AND WHERE? 18 HOW DO I CHANGE HOW CLICKFREE RESTORES CONTENT? 21 Restoring content 21 Choosing categories of content to be restored 21 Choosing where to restore content to 22 BROWSING & SEARCHING FOR MY FILES 25 Starting from the Welcome window 25 From the Backup Summary window 25 HOW DO I BROWSE MY BACKED-UP FILES? 26 ADVANCED TOPICS WHAT IF I HAVE MORE THAN ONE COMPUTER? How
Clickfree Backup Drive for Macintosh: User Guide Introducing Clickfree Backup Drive Introducing Clickfree Backup Drive Thank you for buying the Clickfree Backup Drive – the easiest way to keep the valuable information on your computer safe. Clickfree is an easy-to-use computer backup system that automatically searches for and backs up content stored on your computer. No hardware configuration or software installation is required.
Clickfree Backup Drive for Macintosh: User Guide Introducing Clickfree Backup Drive PACKAGE CONTENTS Your Clickfree backup package contains: • • • one Clickfree Backup Drive one USB cable to attach the Backup Drive to your computer one quick start guide DEFINITIONS Just to make sure that the user guide is clear, we’re going to define a couple of terms that are used throughout the guide.
Clickfree Backup Drive for Macintosh: User Guide Introducing Clickfree Backup Drive Sometimes the relationship between content and file is clear: a photo or a letter is usually a single file. On the other hand, a single email message may be just a part of a large file that contains many messages, and related information such as email addresses, calendar events etc. However, you don’t need to be concerned about this because Clickfree takes care of all the details for you.
Clickfree Backup Drive for Macintosh: User Guide Basics Basics HOW DOES CLICKFREE WORK? All you need to do to keep your projects, photos, videos, music etc. safe is to plug Clickfree in to your computer and let it work! No need to install software or to configure anything. Your computer knows when Clickfree has been plugged in, and it runs the backup program automatically each time it is connected. You can back up as many computers as you like with the Clickfree Backup Drive.
Clickfree Backup Drive for Macintosh: User Guide Basics DOES CLICKFREE BACK UP ALL OF MY CONTENT EVERY TIME? The first time you back up your computer Clickfree backs up the entire Home folder, which might take some time – it just depends on how much content you have. Each time you use Clickfree after that, it only backs up the new or changed content, so it will be much quicker.
Clickfree Backup Drive for Macintosh: User Guide Backing up my content Backing up my content HOW DO I START USING MY CLICKFREE BACKUP DRIVE? ♦ To start using your Clickfree Backup Drive: 1. Make sure that your computer is switched on and has finished starting up. 2. Log in, if that is what you normally do. 3. Attach the Clickfree Backup Drive to your computer by connecting one end of the USB cable to the drive and the other end to a USB port on your computer. USB ports usually looks like this: .
Clickfree Backup Drive for Macintosh: User Guide Backing up my content You then see a dialog that allows you to choose to make the Backup Drive work with the Mac by formatting it as HFS. Click . Clickfree then reformats the Backup Drive. When the Clickfree backup starts to run, a Welcome window appears and shows the number of seconds left before the backup starts automatically: Note: The View Files and Restore buttons do not appear until you have backed up content on your Backup Drive.
Clickfree Backup Drive for Macintosh: User Guide • Backing up my content If you want to make changes to how backup is done, click Options and see “How do I change how Clickfree does backups” on page 12 Clickfree displays some windows to show progress: The Backup Summary window shows you how many files in each category were backed up this time (New column) and from all backups for this user, including this one (Total column).
Clickfree Backup Drive for Macintosh: User Guide Backing up my content HOW DO I CHANGE HOW CLICKFREE DOES BACKUPS? You can decide whether Clickfree backs up complete folders, or backs up content by category (for example, Office Documents). The default is to back up your complete Home folder.
Clickfree Backup Drive for Macintosh: User Guide Backing up my content BACKING UP ALL OF THE FILES IN SELECTED FOLDERS Your home folder is selected by default. 4. Choose which folders you want Clickfree to back up completely. You can add and remove folders. Click the Advanced button near the top right of the Clickfree window, then • To add a folder a. Click b. Navigate to the folder to be added c. Click Open • To remove a folder: a. Select the folder to be removed b.
Clickfree Backup Drive for Macintosh: User Guide Backing up my content CHOOSING FOLDERS TO SEARCH FOR CONTENT Your home folder is selected by default. 7. Choose where you want Clickfree to search for the categories you chose earlier. You can add and remove folders Click the Advanced button near the bottom right of the Clickfree window, then • To add a folder a. Click b. Navigate to the folder to be added c. Click Open • To remove a folder: a. Select the folder to be removed b.
Clickfree Backup Drive for Macintosh: User Guide Backing up my content Clickfree backs up your content If there is enough space on your Backup Drive, Clickfree then backs up the content you chose to your Backup Drive: At the end of the backup, a Backup Summary window is displayed: The Backup Summary window shows you how many files in each category were backed up this time (New column), and from all backups including this one, for this user (Total column).
Clickfree Backup Drive for Macintosh: User Guide Backing up my content WHAT IF THERE IS NOT ENOUGH SPACE ON MY CLICKFREE BACKUP DRIVE? While Clickfree is searching for content to back up, it adds up the amount of disk space needed and compares that with the free space on the Backup Drive. If there is not enough free space for your content, Clickfree prompts you to go to the backup options window and adjust your settings: For example, you might want to reduce the number of file categories being backed up.
Clickfree Backup Drive for Macintosh: User Guide Restoring my content Restoring my content WHAT IF MY COMPUTER’S INTERNAL HARD DISK STOPS WORKING, OR I WOULD LIKE TO TRANSFER MY CONTENT TO A NEW COMPUTER? All computer hard disks fail eventually, sometimes without warning. Occasionally, computers suffer damage that affects the hard disk. Sometimes, laptop computers get lost or stolen. Sometimes, also, you may delete content by mistake.
Clickfree Backup Drive for Macintosh: User Guide Restoring my content WHAT GETS RESTORED, AND TO WHERE? When Clickfree restore runs without you changing any options, it restores all of the content that was backed up, and puts it in the Restored Files folder under your Home folder. If you prefer, you can easily tell Clickfree to restore your files to any place on your computer’s hard disk that is convenient for you.
Clickfree Backup Drive for Macintosh: User Guide Restoring my content 5. Before the countdown gets to zero, click Restore. The What to restore window appears. Note that all of the categories that have backed-up content are checked off in the Categories column. 6. Before you click Continue to restore all of your content, or select categories to be restored, look at the user name in the Please select the User you would like to restore box.
Clickfree Backup Drive for Macintosh: User Guide Restoring my content 10. Since you are letting Clickfree restore files to the default folder, simply click Continue. As Clickfree restores your content, it shows you what is happening and how far it has gotten in the process. 11. Before it overwrites an existing file on your computer with one of the same name from the backed-up files, Clickfree asks if you want to replace the existing file with the one from the backup: 12.
Clickfree Backup Drive for Macintosh: User Guide Restoring my content 13. When all of your content has been restored, Clickfree tells you that it is done. 14. To open a Finder window at the restore folder, click the button below Your files have been restored to. 15. To finish, simply unplug the Clickfree Backup Drive and store it in a safe place, or leave it plugged in and just push the Backup button at any time to perform another backup or restore.
Clickfree Backup Drive for Macintosh: User Guide Restoring my content CHOOSING WHERE TO RESTORE CONTENT TO 5. What you do next depends on whether you want to restore your content to the default folder or to somewhere else. • • If you want to restore your content to the default folder, click Continue and go to step 8. If you want to restore your files to another folder, click Change Destination, and continue with step 6. 6. Navigate to your chosen destination and click Open. 7. Click Continue. 8.
Clickfree Backup Drive for Macintosh: User Guide Restoring my content Before it overwrites an existing file on your computer with one of the same name from the backed-up files, Clickfree asks if you want to replace the existing file with the samename file from the backup: 9. You can choose to: • • • • • • Keep both copies of this one file – click Keep Both. Clickfree renames the backedup file by adding ‘ copy’ to the end of the file name, then restores the renamed file.
Clickfree Backup Drive for Macintosh: User Guide Restoring my content 11. To finish, simply unplug the Clickfree Backup Drive and store it in a safe place, or leave it plugged in and just push the Backup button at any time to perform another backup or restore. Note: Your content has not been deleted from your Clickfree backup: it is still safe on the Backup Drive.
Clickfree Backup Drive for Macintosh: User Guide Browsing & searching for my files Browsing & searching for my files From the Backup Summary window you can: • • Browse your backup(s) for files Search your backup(s) for files STARTING FROM THE WELCOME WINDOW ♦ To browse and search for files: Before the countdown gets to zero, click View Files. The Backup Summary window is displayed. FROM THE BACKUP SUMMARY WINDOW ♦ To browse and search for files: 1.
Clickfree Backup Drive for Macintosh: User Guide Browsing & searching for my files HOW DO I BROWSE MY BACKED-UP FILES? ♦ To browse for files that you have backed up: The window that opens lists, on the left, all of the folders that contain files from the category that corresponds to the number you clicked: Select a folder to view the files it contains. Copyright © 2009 Storage Appliance Corporation.
Clickfree Backup Drive for Macintosh: User Guide Advanced topics Advanced topics WHAT IF I HAVE MORE THAN ONE COMPUTER? Clickfree Backup Drive can back as many computers as you like: you are limited only by the amount of space on your Backup Drive. Clickfree creates a unique identifier for each computer and user that it is used with, regardless of the computer’s and user’s names.
Clickfree Backup Drive for Macintosh: User Guide ♦ Advanced topics To use these tools: 1. Connect Clickfree to your computer as described in “How do I start using my Clickfree Backup Drive?” on page 9. 2. When you see the countdown window, click Options before the countdown reaches zero: 3. Click Tools to show the available tools.
Clickfree Backup Drive for Macintosh: User Guide Advanced topics 3. If you really want to remove the user’s backups from Clickfree, click Yes. Warning: Once you have removed a user’s backups from Clickfree there is no way to recover that user’s content from the Backup Drive. Clickfree may take several minutes to erase the data, depending on the amount of content backed up on the Backup Drive. To see how to remove the content from all users, see ”Master reset” on page 29.
Clickfree Backup Drive for Macintosh: User Guide Advanced topics UPDATING CLICKFREE SOFTWARE From time to time Clickfree software is upgraded to provide new or enhanced features. You can: • • Have Clickfree check for updates each time you connect it to your computer – this is the default action, you don’t need to do anything Manually check for updates In both cases your computer needs to be connected to the internet for updated software to be found and installed.
Clickfree Backup Drive for Macintosh: User Guide Advanced topics HOW DO I CHOOSE INDIVIDUAL FILES FOR RESTORE? On the What to restore window you can click checkboxes to select the category whose files you want to restore. You can also select and deselect individual backed-up files within a category. ♦ To select/deselect files within a category: 1. Click any of the underlined numbers (for example, ).
Clickfree Backup Drive for Macintosh: User Guide Advanced topics WHAT DO I DO IF CLICKFREE DOESN’T START AUTOMATICALLY? If Clickfree does not run when you plug in the Clickfree Backup Drive: • • Ensure you are using a supported Mac computer: OSX Leopard 10.5 or higher, Intel based. Ensure that you have administrative rights to the computer. If Clickfree still does not run ,contact Clickfree support. Copyright © 2009 Storage Appliance Corporation.
Clickfree Backup Drive for Macintosh: User Guide Legal stuff Legal stuff Clickfree and the Clickfree logo are trademarks or registered trademarks of Storage Appliance Corporation. Other product names used in this guide are recognized as trademarks or registered trademarks of their owners.
