User Manual Part 1

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Screens & Tabs: Features & Functions
Creating a DVIR in the Fleet Management Software
The Driver in the RoadLog can create DVIRs, or they can be created in the Fleet
Management Software. To create a DVIR in the Fleet Management Software:
• Click on Viewer in tha main navigation.
• Select the date you want to record the DVIR for in the calendar, and
then click on Create new DVIR in the Action Palette.
• Complete the fields in the tab. Fields outlined in orange are
mandatory.
The DVIR fields include:
• Driver submitting DVIR: The Driver who has reported the vehicle
inspection details.
• Odometer Reading (miles): Odometer at the time the report is
made.
• State: The state from which the DVIR was filed.
• Location: The location from which the DVIR was filed.
• Driver approving repair: Driver who has viewed the repairs made
to defects reported in the DVIR and has judged them to be
complete.
• Approval Date: Date that the Driver approving the repair reported that the
repairs had been made satisfactorily.
• Approval notes: Comments made by the Driver or user on the repairs and
approval.
• No defects detected: A check box to indicate that the Driver detected no
defects.
• Repair person: The person making repairs to the reported defects.
• Repair date: The date the defects were repaired.
• Repair certification: Predefined list of repairs for annotations to the repair
person’s report; None, Repairs made, Repairs not necessary.
• Safety certification: Predefined list of safety conditions for annotations to the
repair person’s report; None, Safe to operate, Unsafe to operate.
• Repair notes: Comments made by the repair person or user on the
repairs and approval.
You can add defective parts to the DVIR by clicking the Add Part button at
the lower right of the screen and selecting from the list of predefined parts.
Once you have entered the defective part, you may add the defect(s) you
want to record for the part by clicking on the Add Defect bar, and selecting
the defect(s) from the list of predefined defects.
When all fields and defect part listings are completed, click Save to record
the DVIR. To print the DVIR, click on the Print button at the lower right of
the screen.
Note: There is a list of predefined defective parts that comes with the Fleet
Management Software. You can add additional parts to the list by clicking on
the Add button below the Part Name / Part code grid on the Asset Part List tab.
Once uploaded to RoadLog, these parts and defects will appear in the
RoadLog menus for easy creation of DVIRs.