Operation Manual

Printing, Exporting, and Viewing Reports
Distributing reports
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386 Crystal Reports User’s Guide
Preview tab. Acrobat format embeds the TrueType fonts that appear in the
document. (Non-TrueType fonts are not supported.) This export format does
not support Microsoft font-linking technology—which is used to provide
support for some extended character sets such as Chinese HKCS. Therefore,
the fonts used in the report must contain all of the required glyphs. These URI
types are supported for hyperlinks: “http:”, “https:” and “mailto:”.
Crystal Reports (RPT)
Exporting to Crystal Reports format is much like using the Save As feature
with the “Save Data with Report” option selected. This format exports (saves)
your report with the current data without modifying the original report.
HTML 3.2 and HTML 4.0
HTML export formats are page based. The HTML 4.0 format preserves the
layout and formatting of the report by using DHTML. The HTML 3.2 format,
however, cannot maintain all of the layout precisely. The HTML 3.2 format is
intended for backward compatibility with older browsers that do not support
HTML 4.0. All of the images in your report are saved externally and a
hyperlink is inserted in the exported HTML output. Therefore, this export
format generates more than one file in the output.
Microsoft Excel (XLS)
Microsoft Excel format is a page-based format. This format converts your
report contents into Excel cells on a page-by-page basis. Contents from
multiple pages are exported to the same Excel worksheet. If a worksheet
becomes full and there is more data to export, the export program creates
multiple worksheets to accommodate the data. If a report object covers more
than one cell, the export program merges cells to represent a report object.
Microsoft Excel has a limit of 256 columns in a worksheet; therefore, any
report object (or part of it) that is added to cells beyond 256 columns is not
exported. This export format retains most of the formatting, but it does not
export line and box objects from your report.
Microsoft Excel - Data only (XLS)
Microsoft Excel - Data only, as the name suggests, is a record-based format
that concentrates on data. Even so, this format does export most of the
formatting, too. Unlike Microsoft Excel format, Microsoft Excel - Data only
format does not merge cells—each object is added to only one cell. This
format can also export certain kinds of summaries in Crystal Reports as Excel
functions. The summaries that are supported are SUM, AVERAGE, COUNT,
MIN and MAX.