Operation Manual

Creating Accessible Reports
Designing for flexibility
C
550 Crystal Reports User’s Guide
u To suppress an accessible section
1. Right-click the left boundary of the section you want to suppress
conditionally, and click Section Expert.
2. In the Section Expert, click the Formula button that corresponds to the
Suppress (No Drill-Down) setting.
The Format Formula Editor opens a new formula named
Suppress (No
Drill-Down).
3. In the Formula text window, type this formula (which uses Crystal Syntax):
if {?Access} = "No" then True
This formula selects the Suppress option if the user chooses not to view
accessible report content.
4. Click Save and close.
5. Click OK in the Section Expert.
Accessibility and subreports
Accessible report design may become too cumbersome using conditionally
formatted objects and suppressed sections. Two situations in particular may
be problematic:
• To make the report accessible, you may need to change the overall
organization of the report sections, or you may need to provide different
objects.
• If the report contains a large number of objects or sections, it may take
too much time to create conditional formulas for all of them.
For example, if a report contains many non-text objects displayed in a
complex series of groups and sections, you may want to provide a text-only
version that uses different objects and a simplified group structure to meet
accessibility guidelines. The easiest way to address this problem is to create
a subreport that displays the accessible version of the report and place the
subreport at the beginning of the main report. For details on creating a text-
only accessible subreport, see “Providing text-only alternatives” on page 542.
If you want only screen readers to be able to see the subreport, you can hide it
by changing the subreport link to the same color as the background.
Alternatively, you can use the ?Access parameter field to allow users to choose
whether or not the subreport appears in the report. Place the subreport in its own
section and conditionally suppress the section based on the ?Access parameter
field. For details, see “Accessibility and suppressing sections” on page 549.